HRA Minutes 09-23-1998
.
.
.
4
MINUTES
MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY
SPECIAL MEETING
Wednesday, September 23,1998 - 5:30 p.m.
Members Present:
Chair Steve Andrews, Vice Chair Bob Murray, Brad Barger,
Dan Frie and Darrin Lahr.
Staff Present:
Executive Director Ollie Koropchak.
1. Chair Steve Andrews called the meeting to order at 5:35 p.m.
2. Consideration to approve the September 2. 1998 HRA minutes.
A MOTION WAS MADE BY BRAD BARGER AND SECONDED BY DAN FRIE TO
APPROVE THE MINUTES, AS WRITTEN, OF THE REGULAR HRA MEETING OF
SEPTEMBER 2, 1998. Motion carried unanimously.
3. Consideration of adding items to the agenda.
Ollie Koropchak requested adding two reports.
4.
Consent agenda.
None.
5. Consideration of items removed from the consent agenda for discussion.
None.
6. Public hearing for lease of property located at 3 Walnut Street.
Chair Andrews opened the public hearing at 5:37 p.m. Having no one from the public at
the meeting, Chair Andrews closed the public hearing.
Ms. Koropchak reported calling the two parties that previously filled out lease forms.
Both of the parties expressed a continuing interest in leasing the property. The lease
agreement will be a monthly lease, $550 per month, with a $500 damage deposit, and the
tenant will be responsible for utilities.
Ms. Koropchak also stated that when a Minnegasco service representative was out to
check the furnace, a large crack in the face plate of the furnace and unsafe levels of
carbon monoxide were detected. A new furnace was recommended. Quotes for a new
furnace were received from Griefnow Heating and Plumbing and B&D Plumbing and
Heating.
.
.
.
HRA Minutes - Spec. 9/23/98
Ms. Koropchak also requested the City Inspector to inspect the house. She stated that
there were a number of items that needed to be corrected; such as, additional smoke
detectors, missing shingles, debris in basement and yard cleanup. John Simola, Public
Works Director, told Ollie that City crews could do most ofthe work for the HRA. The
HRA would be responsible for purchasing the items needed to do the repairs and then the
City crews would perform the work.
Staff directed Executive Director Koropchak to check the purchase agreement and act
accordingly by calling and requesting Larry Schliefremove the old furnace, old fuel tank
and debris from under the crawl space.
A MOTION WAS MADE BY BRAD BARGER AND SECONDED BY BOB
MURRA Y TO ACCEPT THE ESTIMATE OF $1,590 FROM GRIEFNOW SHEET
METAL AND CONTACT THE CITY CREW TO DO THE SMOKE DETECTORS,
ETC. Motion carried unanimously. Ms. Koropchak stated that she would have the
carpets cleaned after the new furnace was installed and the debris from the basement
removed. The HRA directed her to do whatever was necessary to prepare the property
for leasing.
7.
Consideration to accept and award bid for demolition ofthe structure located at 225 West
River Street.
Ms. Koropchak gave a brief background stating that four RFP's (Request for Proposals)
were sent out and three bids were returned. None of the bids received included the permit
fees. It was brought to Ms. Koropchak' s attention that the area may need top soil and
seeding. Ms. Koropchak stated that due to an oversight, the specifications did not include
top soil and seeding. In the future, demolition specifications will include this item. Ms.
Koropchak spoke with John Simola regarding the low bidder, Brenteson; he felt that
Brenteson would do a good job. He also stated that the City could do the seeding. But
that we may have to bring in top soil if there isn't sufficient black dirt on the site.
A MOTION WAS MADE BY BOB MURRAY AND SECONDED BY BRAD
BARGER TO ACCEPT THE LOW BID OF $5,175 FROM BRENTESON
CONSTRUCTION, INC. Motion carried unanimously.
8. Other business.
A.
Ms. Koropchak distributed information regarding a conference scheduled for
November 12, 1998. She requested that the commissioners review the agenda and
decide if they would like to attend. Ms. Koropchak would like to have the
responses at the October 14th meeting so registrations can be filled out and mailed
together. Chair Andrews asked Ms. Koropchak to check to see if the HRA has a
credit for this conference.
.
.
.
.
HRA Minutes - Spec. 9/23/98
B. Ms. Koropchak stated that the Monticello Chamber of Commerce asked the HRA
if they could use the HRA lot on October 24, 1998 from 10 a.m. to noon for a
pumpkin give away. The Chamber will be liable and assured the HRA that they
would leave no mess. Chair Andrews asked if we have a standard procedure to
provide the HRA with proof of insurance. Ms. Koropchak will check on this.
9. Adjournment.
A MOTION WAS MADE BY BRAD BARGER AND SECONDED BY BOB
MURRAY TO ADJOURN AT 5:50 P.M. Motion was carried unanimously.
~~ \
.~
Steve ndrews, C aIr HRA