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City Council Minutes 01-14-1985MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL January 14, 1985 - 7:30 P.M. Members Present: Mayor Arve Grimsmo, Fran Fair, Bill Fair, Jack Maxwell, Dan Blonigen. 1. Call to Order. 2. Oath of Office for Newly Elected Officials. City Administrator, Tom Eidem, issued the oath of office to the newly elected officials, Council members William Fair and Dan Blonigen, along with the Mayor, Arve Grimsmo. 3. Approval of Minutes. Motion was made by Blonigen, seconded by Maxwell, to approve the minutes of the regular meeting held December 10, 1984, and the special meeting held December 27, 1984, as presented. Voting in favor was Blonigen, Grimsmo, Bill Fair, with Maxwell and Fran Fair abstaining due to absence at the special meeting. 5. Public Hearing - Petition for Vacation of 6th Street - Applicant, Construction 5, Inc. In November, 1984, Construction 5, Inc., petitioned the Council to.consider vacating 6th Street lying adjacent to Block 41 in Lower Monticello to facilitate the development of the property for future apartment buildings. In light of the request, the City recommended that the developer consider replatting all of their property in Lower Monticello to create new lots; and the City could then consider vacating not only 6th Street adjacent to Block 41, but also other dead end portions of undeveloped Washington and Hennepin Streets in the same vicinity. A preliminary sketch plan was presented after a meeting was held with the developer, along with the City Planner and City Engineer, that shows an extension of Lauring Lane that ties in with Copeland Road near the Malone property. The Malones have indicated they would be willing to sell to the City a portion of their property that would enable the Lauring Lane road to extend through for future development into Maurice Hoglund's property and eventually connect to County Road 118. Based on the preliminary sketch, the City would be vacating approximately 106,447 square feet of platted road area to Construction 5, Inc., while Construction 5 would be dedicating -1- Council Minutes - 1/14/85 approximately 84,000 square feet of new road area. Although the exact figures have not been yet worked out, there would be a difference in square footage given up versus new street area dedicated, which would be determined at a later date as to whether any compensation would be required from the developer for the additional land he is acquiring. Hearing no public comments regarding the vacation of the above streets, Motion was made by Fran Fair, seconded by Blonigen, and unanimously carried to give preliminary approval to the concept of replatting and directing the developer to proceed with his preliminary plat as proposed with the final compensation (if any) to be determined during the final platting process. 6. Variance Request Appeal - Applicant, Security Federal Savings & Loan Association. Security Federal has requested that this item be delayed to a later date; and by consensus of the Council, this item was tabled for the present time. 7. Opening and Review of Bids and Consideration of a Resolution Awarding the Sale of $860,000.00 General Obligation Improvement Bonds for Fire Hall Construction. Mr. Ron Langness of Springsted, Inc., the City's Bonding Consultant, was present at the Council meeting with six bids received on the sale of $860,000.00 G.O. Bonds. The bids received were as follows: Net Interest Net Interest Syndicate Head Dollar Dost Rate Juran Moody $6382677.50 9.0721 % Allison Williams Co. $616,075.00 8.7510 % 1st Minneapolis $619,385.00 8.7980 % Norwest $618,487.50 8.7853 % Cronin - Marcotte $615,470.00 8.7424 % Merrill Lynch $610,295.00 8.6689 % It was recommended by Mr. Langness that the low bid from Merrill Lynch at a net interest rate of 8.6689 be accepted. Motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to adopt the resolution awarding the sale of $860,000.00 in General Obligation Bonds to Merrill Lynch, Inc., at a net interest rate of 8.6689. See Resolution 1985 #1. 8. Consideration of Change Order No. 2 for Project 84-1, County State Aid Highway #75. The initial contract with Buffalo Bituminous for repaving County Road 75 called for a completion date of October 15, 1984. -2- Council Minutes -1/14/85 Since it was apparent that the work would not be completed by this date, a stop order was issued to the contractor delaying paving of Broadway until spring of 1985. In order to amend the contract, a Change Order was prepared that provides for a completion date of June 15, 1985. Motion was made by Maxwell, seconded by Bill Fair, and unanimously carried to approve Change Order No. 2 with Buffalo Bituminous, Inc., on the 1984-1 Improvement Project. 9. Consideration of a Conditional Use Request to Allow an Apartment Building to be Built in Excess of 12 Units - Applicant, Joseph G. Poehler & Associates. On December 10, 1984, the City Council unanimously adopted a motion granting preliminary approval for a proposed 24 -unit apartment house complex which would be financed by the Farmers Home Administration and would be available for families with low and moderate incomes. The proposed location discussed at that time was property owned by Marvin George near Country Club Manor. At the January 8, 1985, Planning Commission meeting, the specific request for a conditional use to allow more than 12 units was presented by the developer, Joe Poehler. Several property owners in the Country Club Manor Addition expressed opposition to the proposal; and as a result, the Planning Commission recommended denial of the conditional use permit and passed it on to the Council. Prior to the Council meeting, the developer, Mr. Poehler, requested that his conditional use request be tabled until a future date to allow the owner of the property, Marvin George, to prepare his preliminary plat for replatting the Outlot A of Country Club Manor. After the platting is presented to the Planning Commission for review, Mr. Poehler would then like to present his proposal after an exact lot is determined. It was the consensus of the Council that this conditional use request, along with the preliminary replatting, should again be brought before the Planning Commission for additional public hearings. A brief discussion was held by the Council concerning this matter in regards to conditional use requests in general. It was discussed that conditional uses are normally considered permitted uses within a zoning district, but conditions can be attached that may lessen the impact of a development with the surrounding areas. Normally, if a developer meets all of the conditions that are reasonable, a conditional use permit has to be granted if the proper zoning has been met, etc. -3- Council Minutes - 1/14/85 10. Consideration of Conditional Use Request to Allow an Addition to be Built onto a Non -Conforming Building in a B-3 Zone - Applicant, Danner Trucking. Mr. Bob Danner of Danner Trucking applied for a conditional use permit to build an addition to his present building along Highway 25 South. The addition was intended to be used to provide storage for items that were currently stored in his present building, thus freeing up space so that he could house his tractor trailers inside. It was noted by the Building Inspector that Mr. Danner started construction of the leanto addition without a building permit or without a conditional use permit. It was also noted that since his current business is a non -conforming use in a B-3 Zone, alterations which enlarge this non -conforming use are not technically allowed under our current zoning ordinance. It was pointed out that one of the advantages of allowing this leanto storage addition would be that Mr. Danner could possibly clean up his property and eliminate items that are currently stored in the open. After further discussion, motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to grant the conditional use permit for the addition contingent upon Mr. Danner agree to clean up his property and remove all miscellaneous items stored outside other than trailers for his trucking business. If Mr. Danner was not agreeable to this compromise, the item would again be considered by the Council for possibly legal action to stop the building addition. 11. Consideration of Making Annual Appointments. Motion was made by Fran Fair, seconded by Maxwell, and unanimously carried to adopt the following schedule of annual appointments as follows: Official Depositories: Wright County State Bank 1st National Bank of Monticello Security Federal Savings & Loan 1st Bank of Minneapolis Official Newspaper: Monticello Times Planning Commission: Jim Ridgeway Ed Schaffer Richard Carlson Joyce Dowling Richard Martie HRA: Ken Maus (to fill remainder of Cochran's term) Bud Schrupp -4- Library Board: Parking Committee: Other Jurisdictions: Acting Mayor: Consulting Planner: Auditor: Health Officer: Council Minutes - 1/14/85 Joel Erickson Warren Smith Dennis Seitz Marn Flicker Bud Schrupp Community Education - Bill Fair Fire Board - Rick Wolfsteller OAA - Arve Grimsmo Fran Fair Howard Dahlgren & Associates Gruys Johnson & Associates Dr. Maus 12. Consideration of Renewing the Contract for Services with OSM. Mr. John Badalich, of the City's Consulting Engineering Firm of OSM, submitted to the Council the proposed adjustments their firm plans to make to the annual contract for engineering services with the City. The only change being proposed is in the hourly rates for general engineering services. The schedule of changes results in an approximate increase of 5% over 1984's schedule. Councilman Blonigen felt that in the past too many change orders have occurred on projects engineered by OSM and felt that this related to the services being provided by the engineer. Mr. Badalich, of OSM, explained that change orders are a natural part of contracting and such items will always occur. After further discussion, motion was made by Fran Fair, seconded by Maxwell, to approve renewing the contract with OSM for engineering services for the City of Monticello for 1985. Voting in favor was Fran Fair, Bill Fair, Jack Maxwell, Arve Grimsmo. Voting in the opposition: Dan Blonigen. 13. Consideration of Maintenance Agreement with Wright County for County State Aid Highways in Monticello. For many years now, the City of Monticello has each year entered into an agreement with Wright County to maintain certain County State Aid Highways within the City limits. The County reimburses the City each year an amount based on the types of maintenance the City does and based on the number of road miles calculated by the County's actual cost per mile for the previous year. Total County State Aid Highways within the City limits that are maintained by Monticello is 4.759 miles. The amount of -5- Council Minutes - 1/14/85 revenue received for this maintenance is approximately $4,000.00 - $5,000.00 annually. Motion was made by Maxwell, seconded by Blonigen, and unanimously carried to approve entering into a maintenance agreement with Wright County for County State Aid Highways for 1985 as presented. 14. Consideration of Supporting the School's Request of Wright County for Traffic Control at the High School. Monticello School Board recently passed a resolution requesting that Wright County make three changes in the speed limits and signing along County Road 75 in front of the High School. In addition, they requested that the County install an overhead, double blinking amber light east of the Junior High School parking lot. The School District has requested City support in their efforts to make these changes and requested a letter from the City approving their request. Motion was made by Fran Fair, seconded by Bill Fair, and unanimously carried to offer a letter of support for the School District's request to Wright County for traffic sign changes, but noting that the City does not endorse any specific sign layout and design but would rather leave this up to traffic professionals for proper design. 15. Consideration of 1985 Sewer Rate Increase. Public Works Director, John Simola, reviewed with the Council the proposed budget for 1985 for operating the WWTP. Mr. Simola noted that the City will need to raise $255,250.00 for the operation and maintenance of the WWTP, with $234,800.00 needed from revenue of users. To arrive at this figure, Mr. Simola recommended a 3.2% increase in the sewer rates be adopted. This recommended rate increase would result in the residential users' rate going from $1.25 per hundred cubic feet to $1.29 per hundred cubic feet. Motion was made by Bill Fair, seconded by Maxwell, and unanimously carried to adopt the following rate schedule for sanitary sewer usage effective January 1, 1985, as follows: Flow BOD TSS Combined Rate (Residential, Com.) & Inst.) $0.688/100 cu.ft. ($8 minimum billing for 1st 500 cu.ft.) $0.095/pound $0.185/pound $1.29/100 cu.ft. ($8 minimum billing for 1st 500 cu.ft.) Council Minutes - 1/14/85 16. Consideration of a Resolution Authorizing Execution of an Agreement with Control Data Corporation and Other Minnesota Coalition of Outstate Cities on a Joint Comparable Worth Study. As required by recently passed legislation, the City of Monticello will have to implement and establish an equitable compensation system for all its employees. In order for the City to comply with the new State Statutes, the City must perform in-depth evaluations of every position within the City and must submit a report to the Commissioner of Employee Relations by October 1, 1985. Basically, this means that the City must establish a numerical rating system that reflects on every task that an employee performs under the general guideline of their job description. Positions with similar total points by State Law should be receiving similar compensation within the City. The Coalition of Outstate Cities Organization, along with the Metropolitan Area Managers Association, felt that it would be more cost effective to engage an outside consultant to work with the group to prepare evaluations since so many city positions are similar from community to community. These groups have selected as their consultant the Control Data Corporation Business Advisors to perform the individual job evaluations. The cost to the City of Monticello would be a $3,000.00 base fee plus $25.00 per employee, resulting in approximately a $3,625.00 to the City. In light of the fact that the Comparable Worth Legislation is highly technical and extremely delicate with respect to avoiding potential litigation, it was recommended that the City join in with Control Data Corporation to perform these evaluations. Motion was made by Maxwell, seconded by Fran Fair, and unanimously carried to adopt a resolution authorizing execution of an agreement with Control Data Corporation on a joint comparable worth study. See Resolution 1985 #2. 17. Consideration of Bills for the Month of December. Motion was made by Blonigen, seconded by Maxwell, and unanimously carried to approve the bills for the month of December and January, 1985, as presented. Lam/ Rick Wolfstell Assistant Administrator J -7-