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City Council Minutes 05-29-1984MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL May 29, 1984 - 7:30 P.M. Members Present: Arve A. Grimsmo, Jack Maxwell, Ken Maus, Fran Fair, Dan Blonigen. Members Absent: None. 1. Call to Order. 2. Approval of Minutes. Motion was made by Maxwell, seconded by Fair, and unanimously carried to approve the minutes of the regular meeting held May 14, 1984, as presented. 4. Consideration of Cost Studies for Public Improvements Petitioned for by Affected Property Owners. At the May 14 Council meeting, two petitions for sewer and water extensions were presented to the City Council. The City Council directed the staff to prepare cost estimates for serving both of these proposed projects, which included the First National Bank Building at the corner of Fourth and Pine Streets, and Bondhus Corporation on County Road 75. The Public Works Director, John Simola, recommended that a 4 inch sanitary sewer service and a 6 inch water service for the First National Bank property be installed off of Fourth Street to their property. The estimated cost would be $5,700.00. Mr. Simola noted that the Security Federal proposed new banking facility could also be served off of this sewer and water extension on Fourth Street, as Security Federal is proposing to locate their building at the southerly end of the Oakwood block. And at this particular time, the only services available for the Oakwood Block are on Third Street, approximately 300 feet away. No decision has been made by Security Federal at this time, but if Security Federal were to join in with the project, the cost per parcel would be reduced substantially. Motion was made by Maus, seconded by Blonigen, and unanimously carried to adopt the Resolution 1984 #23 approving plans and specifications and ordering the improvement for the First National Bank property along Fourth Street. Mr. Simola also noted that there were two alternatives for serving the Bondhus Corporation with sewer and water extensions. One alternative - 1 - Council Minutes - 5/29/84 would be to extend the planned 6 inch water line from Hart Boulevard across County Road 75 to the Bondhus property. The estimated cost of this water extension was $11,450.00. Sanitary sewer service could be served by two options. The first option would be to allow the Bondhus Corporation to connect to the interceptor sewer, which is adjacent to their property, or to extend sanitary sewer from near the WWTP, under County Road 75 to the Bondhus property. Mr. Simola noted that firm cost estimates had not yet been received, but the cost estimate in his opinion could range from $8,000.00 to $20,000.00 depending on which alternative is selected. Mr. John Bondhus informed the Council that the primary reason he was interested in water service to his property was for fire protection service but felt that the estimated cost of $11,450.00 at the present time was too high to justify the extension. He noted that he did not necessarily need the water for his operations but was only interested in lowering his fire protection rates. Since a firm cost figure was not available for the sewer extensions or hook-up, it was the consensus of the Council to table any action on this extension until more cost information is available. But at the recommendation of the Public Works Director, motion was made by Blonigen, seconded by Fair, and unanimously carried to adopt the Resolution 1984 #24 approving the extension of a small segment of water main along Hart Boulevard at a cost of approximately $300.00 to get the water main out of the center of Hart Boulevard for future crossing County Road 75. 5. Consideration of Granting Permission to the Monticello Lions Club to Erect a Picnic Shelter in West Bridge Park. Recently, the Monticello Lions Club has indicated a desire to erect a picnic shelter in West Bridge Park. The Lions Club had plans to build a metal roof pull structure as a shelter estimated at approximately $2,000.00. While the Council supports and endorses the concept of service organizations contributing to public recreation facilities, some concerns were raised over the inconsistent appearance of this new structure compared to present and future planned facilities in the City parks. It was noted that the City currently is in the process of replacing the warming house roof, which is presently metal, with an asphalt shingle roof and the proposed structure by the Lions Club would be in contrast with this remodeling. City Administrator Tom Eidem noted that he discussed this conflict with members of the Lions Club and recommended that possibly the Lions Club contribute their proposed $2,000.00 toward a development of a hexagon picnic shelter that would blend in with the proposed park improvements. The hexagon structure would have more wood material with an asphalt roof and,depending on size, was estimated to cost between $5,341.00 for a 28 -foot hexagon or $7,529.00 for a 36 -foot hexagon shelter. - 2 - Council Minutes - 5/29/84 It was the Council's consensus that a metal roofed structure would not be appropriate; and since the Lions Club has indicated a willingness to donate approximately $2,000.00 and some labor to help erect a hexagon structure, a motion was made by Fair, seconded by Blonigen, and unanimously carried to accept the Lions Club offer to cooperate with the erection of a hexagon picnic shelter with a $2,000.00 donation and authorized the expenditure of approximately $7,529.00 for a 36 -foot hexagon structure. 6. Consideration of a Resolution Setting a Public Hearing Relating to a Request to Issue Industrial Revenue Bonds - Stuart Hoglund, Applicant. Mr. Stuart Hoglund has applied to the City for issuance of Industrial Revenue Bonds for the construction of a 32 -unit motel to be located south of I-94 on Oakwood Drive. Although federal legislation is currently being considered that may limit the City's ability to issue Industrial Revenue Bonds, Mr. Hoglund requested that a public hearing be set to get his project started in light of possible changes in the legislation. Motion was made by Maxwell, seconded by Blonigen, and unanimously carried to set a public hearing for June 11, 1984, to consider pre- liminary approval of Mr. Hoglund's request for Industrial Revenue Bonds for a 32 -unit motel. See Resolution 1984 #25. 7. Consideration of a Request for the City to Assume Partial Responsibility_ for the Upgrading and Maintenance of the Monticello Softball Diamonds. The Monticello Softball Association requested that the City of Monticello assist the Association with the upgrading and maintenance of the softball fields located on that property west of town leased from Northern States Power Company. Representatives of the Softball Association requested that 1) the City help in bringing the softball fields up to good or excellent standards and then maintain the fields. The Public Works Director, John Simola, estimated that approximately $2,000.00 would be needed to enlarge the existing well on the property to provide for adequate sprinkler capacity and that an additional $800.00 worth of material for seeding, black dirt, and lime would be needed to bring the fields up to a suitable condition. 2) The second request of the Softball Association was that the City, in the future, do the necessary mowing and maintenance of the fields to keep it in a playable condition. Public Works Director estimated that the City expenditure for maintenance could total between $2,400.00 and $3,000.00 per year. This estimate includes the cost of labor and machinery to mow and level the playing field along with the electrical cost for the pump and garbage service along with satellite rental and pumping. - 3 - Council Minutes - 5/29/84 It was noted that if the City should consider taking over annual maintenance of the softball fields, a recommendation was made by the City Administrator that each softball team within the League contribute $250.00 to the City for maintenance with a minimum of $2,500.00 per year. Although many items would have to be determined, it was the consensus of the Council to appoint Park Superintendent Roger Mack as the City's representative to coordinate with the Softball Association guidelines and possible needs of the Association and to report back to the Council at a future date. It was noted that possibly something could be started yet this year by the City including possible well repairs and seeding this fall. 8. Consideration of Amending Title 4, Chapter 1, of the City Code to Reflect the Current Building Trades Code Requirements. Building Inspector Gary Anderson recommended that the City Council consider an Ordinance Amendment that would update and incorporate additional codes, appendices, standards, and supplemental material to this particular chapter of the Building Code. Additionally, the proposed Ordinance Amendment will allow any additional changes in the future to be added without going through another Ordinance Amendment. Councilman Blonigen questioned whether the City had any choice in adopting the updated amendments to the Building Code and felt that if the City did not have any choice, he could not see why it was necessary to adopt an Ordinance Amendment if the State Statutes require automatically that the City must adhere to any changes. As a result, motion was made by Maxwell, seconded by Fair, to adopt the Ordinance Amendment as recommended. Voting in favor was Grimsmo, Fair, Maxwell, Maus. Voting in the opposition was Blonigen. See Ordinance Amendment #135. 9. Consideration of an Amendment to Title 7, Chapter 1, of the City Code Reducing the Time Allowed for Nuisance Abatement. Currently, the City Ordinances allow a property owner 30 days to comply with and correct nuisances once they have been notifed by the City. The current problem with this time requirement is that the property owner initially has 30 days to remedy the issue, and then the City Attorney may grant an additional 15-20 days to remedy the matter on the second notice. Thus, anywhere from 45-60 days may pass before the City can even issue a citation. In order to expedite the nuisance abatement, it was recommended that the Ordinance be amended to read 14 days to remedy the matter. At the end of the 14 -day period, the City Attorney can submit an additional letter again referring to a 14 -day period reducing the time period to 30 days or less before a citation can be issued. Motion was made by Fair, seconded by Maus, and unanimously carried to adopt the Ordinance Amendment reducing the time period for abatement of nuisances to 14 days rather than 30 days. See Ordinance Amendment #136. - 4 - Council Minutes - 5/29/84 10. Consideration of Establishing a Date and Time for a "Work" Session on the Comprehensive Plan. By Council consensus, a meeting was set for Saturday, June 9, 1984, at 6:30 A.M. for the purpose of reviewing the Goals and Policies section of the Comprehensive Plan, which have been previously reviewed by the HRA and Planning Commission. Staff comments as to changes along with comments from the City Planner and City Engineer will be reviewed by the Council for incorporation into the new Goals and Policies of the Comprehensive Plan. 11. Consideration of Purchasing a New Typewriter. The City Administrator recommended that a Panasonic 708 Electronic Typewriter be purchased to replace an existing typewriter in City Hall. This item was budgeted for in 1983, but a machine was not purchased at that time. The estimated cost of the new Panasonic would be $1,390.35. Motion was made by Maxwell, seconded by Maus, and unanimously carried to authorize the City Administrator to make the purchase for $1,390.35. 12. Consideration of Approval of Bills for the Month of May. Motion was made by Blonigen, seconded by Maxwell, and unanimously carried to approve the bills for the month of May as presented. See Exhibit 5/29/84 #1. Rick Wolfstelle Assistant Administrator - 5 -