City Council Minutes 06-25-1984MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
June 25, 1984 - 7:30 P.M.
Members Present: Arve A. Grimsmo, Jack Maxwell, Fran Fair, Ken Maus.
Members Absent: Dan Blonigen.
1. Call to Order.
2. Approval of Minutes.
Motion was made by Fair, seconded by Maxwell, to approve the
minutes of the regular meeting held June 11, 1984. Voting in
favor was Grimsmo, Fair, Maxwell, with Ken Maus abstaining due
to his absence at the last meeting.
3. Citizens Comments/Petitions, Requests and Complaints.
Mr. Lon Olson of 825 West Third Street appeared before the Council
to express his concerns over the American Legion Club's customers
not parking in their parking lot but causing traffic hazards by parking
on Third Street and Elm Street. Mr. Olson requested that the City
Council possibly should consider a ban on on -street parking between
possibly 4:00 and 8:00 P.M. when it appears the Legion Club is most
active. The City Council will look into the complaint to see whether
the Legion Club is utilizing their own parking lots and whether a
possible ban on on -street parking should be initiated.
4. Consideration of a Resolution Approving Plans and Specifications
and Authorizing Advertisement for Bids for County Road 75, Hart Boulevard,
and Cedar Street.
Mr. Chuck Lepak, the Project Engineer from the City's Consulting
Engineering Firm of OSM, presented to the Council the plans and specifications
for the proposed improvements to County Road 75, Hart Boulevard,
and Cedar Street. Mr. Lepak noted that the original estimate of
approximately $500,000.00 for all three projects is still an acceptable
estimate. Mr. Lepak recommended that the bids be opened no earlier
than July 20, 1984, to allow for the required three weeks published
notice in the Construction Bulletin. In addition, Mr. Lepak noted
that the State of Minnesota must review and approve the plans and
specifications, as the County Road 75 improvement is a State Aid
Road.
Motion was made by Fair, seconded by Maxwell, and unanimously carried
to adopt a resolution approving plans and specifications and authorizing
advertisement for bids returnable July 20, 1984, for the County Road
75, Hart Boulevard, and Cedar Street improvements. See Resolution
1984 #26 .
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5. Consideration of a Resolution Declaring Hart Boulevard and Cedar
Street Projects to be Assessed and Ordering the Preparation of Assessment
Roll. and
6. Consideration of a Resolution Setting Assessment Hearing.
On a motion by Maus, seconded by Maxwell, and unaimously carried,
the above two items concerning preparation of assessment roll and
the assessment hearing was postponed until the July 9, 1984, meeting.
7. Consideration of a Conditional Use Request to Build a 4-plex in an
R-2 Zone, Applicant - Tom Chock.
Mr. Torn Chock requested a Conditional Use Permit to build a 4-plex
apartment building near Third and Elm Street. The 4-plex in an R-2
Zone is only allowed as a Conditional Use. The Planning Commission
recently reviewed and approved the Conditional Use Request with the
condition that the setback on the westerly side of the proposed 4-plex
be a 15 -foot sideyard setback instead of the normal 10 -foot requirement.
This additional 5 -foot setback was recommended to provide additional
room between the proposed 4-plex and the existing single family house
to the west.
Motion was made by Fair, seconded by Maus, and unanimously carried
to approve the Conditional Use Permit request to allow a 4-plex apartment
building for Mr. Tom Chock in an R-2 Zone provided the setback on
the west side of the property is 15 feet.
8. Consideration of a Conditional Use Request to Allow Outdoor Sales
and Outdoor Storage in a B-3 Zone, Applicant - Martie's Farm Service.
Mr. Russ Martie, as part of his Farm Service business, requested
a Conditional Use Permit to allow outdoor sales activities for the
purpose of selling white cedar fence posts and also requested outdoor
storage of liquid protein from a 6,000 gallon tank.
The Planning Commission recommended approval of both Conditional
Use Requests provided screening be installed on the west, north,
and south ends of the sales lot and with the understanding that the
entire sales area will be fenced in when and if Marvin Road becomes
paved in the future.
Motion was made by Maxwell, seconded by Maus, and unanimously carried
to approve both Conditional Use Permit requests as noted above with
the understanding that tie sales lot will be screened per Planning
Commission recommendations.
9. Consideration of Approval of Plans and Specifications and Authorizing
Advertisement for Bids for Sealcoating Project.
As part of the City's annual street maintenance program, the Public
Works Director, John Simola, requested approval of plans and specifications
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Council Minutes - 6/25/84
for sealcoating approximately 24,000 square yards of streets during
1984. The four general areas recommended for sealcoating were the
Lauring Hillside area, Kampa Circle off of County Road 39, Riverside
Circle near Riverside Cemetery, and the Walnut Street parking lots
behind Johnson's Department Store, etc. In addition, the Public
Works Director recommended that granite chips be used to achieve
a better wearing course rather than sand and gravel as used in the
past.
Motion was made by Maxwell, seconded by Fair, and unanimously carried
to approve the plans and specifications for sealcoating approximately
24,000 square yards of street surface with a granite chip type aggregate
and to authorize the advertisement for bids returnable July 9, 1984.
10. Consideration of a Purchase for a Gas Drive Engine for Well No. 2.
As part of the construction addition to Pump House No. 2, an engine
room has been added to alleviate the necessity of getting a tractor
to the well to be used during emergencies. The Public Works Director
has obtained two quotes for 6 -cylinder engines that can be used with
LP or natural gas as follows:
Northern Ford Power
Minneapolis, MN
6 -cylinder Ford Engine
Delivery: 2 weeks
Price: $4,206.00
Jeffco Power Systems
Minneapolis, MN
6 -cylinder Waukesha Engine
Delivery: 2-3 weeks
Price: $10,500.00
Motion was made by Maxwell, seconded by Maus, and unanimously carried
to authorize the Public Works Director to purchase the 6 -cylinder
engine from Northern Ford Power in the amount of $4,206.00, and to
also authorize the purchase of additional equipment as necessary
for a complete installation.
11. Consideration of a Resolution Adopting a Punch Card Voting System
Plan.
Previously, the City Council authorized the purchase of equipment
for punch card voting and automated counting for elections. Before
this new equipment can be used by the City, the Secretary of State
requires that the City Council adopt a resolution stating that a
conversion to electronic voting systems has been approved.
Motion was made by Fair, seconded by Maxwell, and unanimously carried
to adopt Resolution 1984 ##27 authorizing the use of electronic voting
systems and adopting a Punch Card Voting System Plan.
12. Consideration of the 1983 Audit Report.
Mr. Rick Borden and Kim Lillehaug of Gruys
present at the Council meeting and briefly
Financial Statement Report for the City.
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Johnson & Associates were
reviewed the 1983 Audited
Council Minutes - 6/25/84
Motion was made by Maus, seconded by Fair, and unanimously carried
to accept the Audit Report as presented.
13. Consideration of Bills for the Month of June.
Motion was made by Fair, seconded by Maus, and unanimously carried
to approve the bills for the month of June as presented. See Exhibit
#1.
Review of Dutch Elm Disease Program.
It was the consensus of the City Council that the City maintenance
department should continue providing a Dutch Elm Disease Program
for 1984 with the homeowner being charged $120.00 for any trees removed
by City personnel and allowing the homeowner to receive one-half
up to $30.00 credit for a replacement tree they may purchase.
Rick Wolfsteller
Assistant Administrator
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