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City Council Minutes 10-09-1984MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL October 9, 1984 - 7:30 P.M. Members Present: Arve Grimsmo, Ken Maus, Jack Maxwell, Dan Blonigen Members Absent: Fran Fair 1. Call to Order. 2. Approval of Minutes. Motion was made by Blonigen, seconded by Maus, and unanimously carried to approve the minutes of the regular meeting held September 24, 1984. 3. Citizens Conunents/Petitions, Requests and Complaints. Burger King Corporation presented a written petition requesting that the City of Monticello consider releasing the 12 -foot utility easements located between Lots 1 and 2, Block 2, Lauring Hillside Addition, as indicated on the original plat of this subdivision. Burger King is currently the owner of both lots and plans to construct their new restaurant facility on the utility easements, and the easements would not be necessary, as they would still provide drainage and utility easements around the perimeter of their entire property. Fulfillment Systems, Inc., also had presented a written request that the City also release utility and drainage easements on their property in Lauring Hillside Terrace, as they also will be building over the lot lines and will still provide drainage easements around the perimeter of their property. Motion was made by Blonigen, seconded by Maus, and unanimously carried to hold a public hearing at the next regular Council meeting, October 22, 1984, to consider releasing the utilities and drainage easements as requested by Burger King and Fulfillment Systems, Inc. The Monticello -Big Lake Community Hospital also requested that the City hold a public hearing to consider vacating a portion of the platted but undeveloped River Street behind the Hospital between the 1000 and 1200 Block area. The Hospital plans to construct the Nursing Home behind the Hospital and would like to build within the right-of-way of the present platted River Street. The Hospital has indicated they would be willing to provide the City with a new permanent easement for the City's sewer line that is currently situated in River Street if the vacation is approved. Motion was made by Maus, carried to hold a public of River Street between behind the Hospital for Council Minutes - 10/9/84 seconded by Blonigen, and unanimously hearing to consider vacating that portion the 1000 and 1200 Block area located November 12, 1984. 4. Consideration of a Resolution Adopting the 1985 Budget and Setting the Tax Levy. After a work session was held by City Council with staff members, the proposed 1985 Tax Levy was set at $1,363,975.00. Mr. Don Cochran, Chairman of the HRA Committee, appeared before the Council to request that an additional $30,000.00 be added to the Tax Levy for 1985 for the HRA Committee operations. Mr. Cochran felt that the additional funds would provide the HRA with a little bit of working capital which could be used if an unexpected need arose. After reviewing the request, motion was made by Maxwell, seconded by Maus, and unanimously carried to adopt Resolution 1984 #41 adopting the 1985 Budget and setting the Tax Levy at $1,393,975.00. 5. Consideration of Installing a Drain in Water Reservoir. John Simola, Public Works Director, informed the Council that in his opinion the City should consider installing a drain in the water reservoir for cleaning purposes. In his discussions with the City Engineer, it was determined that the installation of a drain would sufficiently drain the water reservoir to allow for the cleaning periodically of the interior walls to remove deposits that have accumulated. Questions were raised by the Council as to whether it would be more economical to hire a contractor to clean the reservoir every five years or so rather than spend approximately $2,600.00 to install the drain so that Public Works employees could clean it. Mr. Simola noted that he has not received any quotations for contracting this service but would be willing to contact contractors. After further discussion, motion was made by Maus, seconded by Maxwell, and unanimously carried to authorize the Public Works Director to either hire a professional contractor to clean the water reservoir or to install the drain if it seems more economical after quotations are received from a professional cleaner. 6. Consideration of Adopting a Resolution Placing the Question of Whether or Not to Issue Bonds for a Municipal Fire Hall on the November 5 Ballot. Representatives of the architectural firm, TKDA, were present and reviewed with the Council preliminary floor plans and basic -2- Council Minutes - 10/9/84 drawings on the proposed new Fire Hall. The architects noted that a number of options still exist before final drawings would be prepared and include such alternates as constructing the building out of cement blocks or possibly a wood frame structure with siding, or wood frame with stucco. The Fire Hall Building Committee recommended that the Council place the question of whether or not to issue bonds for a new Fire Hall on the November 6 Ballot and let the voters decide. The estimated bond issue that would be necessary for the construction is estimated at $863,000.00. The site being considered as the best choice for the Fire Hall location is in Block 15 at the corner of 6th and Walnut Streets. Motion was made by Maxwell, seconded by Blonigen, and unanimously carried to adopt the resolution calling for a Special Election placing the issue on the November 6 Ballot. See Resolution 1984 #42. 7. Consideration of an Application for a License to Sell Intoxicating Liquor, On -Sale - Applicant, Stuart Hoglund DBA Oakwood Inn. Mr. Stuart Hoglund requested an on -sale liquor license for his proposed Oakwood Inn he is planning. It was recommended by the City Administrator that if a license is granted for the proposed Oakwood Inn, the annual license fee should be paid to the City immediately. Motion was made by Maxwell, seconded by Blonigen, and unanimously carried to approve the issuance of an on -sale intoxicating liquor license to Stuart Hoglund DBA Oakwood Inn contingent upon the submission of the proper insurance and bond forms. 8. Consideration of Ratification of Public Hearing Notices. Recently, two separate developers have approached the City with proposals and requests to have the City of Monticello finance the projects under Industrial Revenue Bonds. Construction 5, Inc., also known as Washington Business Center West, is proposing to construct a 25,000 sq. ft. commercial office warehouse building east of Lauring Hillside Terrace and plans to request approval of issuing Industrial Revenue Bonds to finance the project. A second proposal has been submitted by Mr. Dick Maw which would involve the reconstruction of the former Metropolitan Stadium in Bloomington, Minnesota, to property located south of I-94 i in Monticello. A preliminary request would be to issue Industrial Revenue Bonds in the amount of approximately $20,000,000.00. t -3- Council Minutes - 10/9/84 Motion was made by Maxwell, seconded by Maus, to adopt Resolutions 1984 #43 and #44 establishing a public hearing date to consider the proposals by the above two developers to use Industrial Revenue Bonds to finance their projects. The date of the public hearing would be Monday, October 15, 1984. Voting in favor was Maxwell, Maus, and Grimsmo. Voting in the opposition was Blonigen due to a conflict of this date. 9. Consideration of Contracting a Portion of City Services. The Public Works Director, John Simola, reviewed with the Council four services he felt the City of Monticello could contract out this winter. The four areas included 1) the hauling of snow from Broadway and Highway 25, 2) plowing of all municipal parking lots within the City of Monticello, 3) contracting for snow hauling from municipal parking lots, 4) contracting plowing and cleaning of the sidewalk from the elementary school to the high school on Broadway. Mr. Simola presented calculations for all four operations, calculating City labor cost and equipment cost and comparing this to estimates for contracting similar services. Mr. Simola felt that in all four areas, the City of Monticello could still provide these services cheaper than contracting with private firms, but these figures were disputed by Councilman Blonigen, who felt they were not accurate representations of the actual City cost. Mr. Simola noted that the Public Works Department needs an additional full-time employee not only for the extra work required during the winter months but also throughout the year including parks, Dutch Elm Disease, and other activities. It was noted by the Public Works Director that even if an additional employee was hired, there may be cases where contracting for such items as plowing of the municipal lots or removing snow from Broadway might be desirable for faster service. An additional employee would not solve all of the problems with snowplowing and hauling but would provide additional help to enable the snowplowing operation to continue during snowfalls, whereas now the crews may have to be pulled off the street due to fatigue, etc. Considerable discussion took place regarding the hiring of an additional employee vs. contracting, and it was felt that even with an additional employee, the Public Works Director should still consider contacting private contractors who would be available for emergency snowplowing in municipal lots or snow hauling if needed. Motion was made by Maxwell, seconded by Maus, to authorize the Public Works Director to advertise for an additional full-time Public Works Department employee. Voting in favor was Maxwell, Maus, and Grimsmo. Voting in the opposition was Blonigen, who felt additional cost information should have been available prior to this action. -4- Council Minutes - 10/9/84 10. Consideration of Final Payment for Project 82-2, Meadow Oak. A final payment request has been submitted by Richard Knutson, Inc., the general contractor on the 82-2 Improvement Project in Meadow Oak Subdivision. The final payment amount has been recommended for approval by the City Engineering Firm in the amount of $53,659.86 provided some minor adjustments were made to some gate valves, etc. Motion was made by Maus, seconded by Maxwell, and unanimously carried to approve final payment to Richard Knutson, Inc., in the amount of $53,659.86 for Project 82-2 contingent upon repairs being made to the two gate valves as noted by the Public Works Director. r Rick Wolfstel r Assistant Administrator -5-