City Council Minutes 12-10-1984MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
December 10, 1984 - 7:30 P.M.
Members Present: Mayor Arve Grimsmo, Fran Fair, Ken Maus, Jack
Maxwell, Dan Blonigen.
Members Absent: None.
1. Call to Order.
2. Approval of Minutes.
Motion was made by Maxwell, seconded by Blonigen, and unanimously
carried to approve the minutes of the regular meeting held November 26
and the special meeting held December 1, 1984.
4. Consideration of a Planned Unit Development - Applicants, Jim
Powers & Kent Kjellberg.
City Administrator, Tom Eidem, briefly reviewed with the Council
the final plans for I-94 Plaza PUD, including drainage plans
and utility plans. Mr. Eidem noted that the City Engineer has
recently approved the drainage plan as submitted along with
the utilities plan and that all items appear complete for final
recording. It was noted that as part of the final approval,
the developers will be required to reimburse the City approximately
$17,500.00 for park dedication fees along with other related
fees incurred by the City from its consultants.
Motion was made by Fair, seconded by Blonigen, and unanimously
carried to approve the final PUD for I-94 Plaza as presented
contingent upon all fees for consultants and park dedication
requirements being paid.
5. Consideration of Change Order for the 84-1, 84-2, and 84-3 Street
Improvement Projects.
A Change Order consisting of additional sidewalk work on Broadway
for $1,542.00, additional hydrant extensions and grading on
Hart Boulevard for $959.00, and additional concrete driveway
material along with a hydrant extension on Cedar Street for
$1,339.00 was presented for approval. The total Change Order
was $3,841.40 for these three projects.
Councilman Blonigen questioned why the Council is asked to approve
Change Orders after they are already completed and felt the
Council should be aware of these items before work is started.
City Engineer, John Badalich, responded that these items were
not specifically included in the original contract, and he felt
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an unreasonable delay would have resulted if the project would
have been stopped in order to get Council approval prior to
the completion of this work. Mr. Badalich indicated that usually
minor field modifications do occur on all projects and to expedite
the matter, the items are reviewed with the Public Works Director
and City staff prior to any work being completed.
Motion was made by Maxwell, seconded by Maus, to approve Change
Order No. 1 in the amount of $3,841.40 to Buffalo Bituminous,
Inc., on Projects 84-1, 84-2, and 84-3. Voting in favor was
Grimsmo, Fair, Maus, Maxwell. Voting in the opposition was
Blonigen.
6. Consideration of Authorizing TKDA to Commence Architectural
and Engineering on the Fire Hall.
With the recent passage of the bond issue for a new Fire Hall,
the City Administrator has been working with the architectural
firm, TKDA, on an architectural agreement for the second phase
of the new Fire Hall construction project for architectural
drawings. A contract has been presented by TKDA which indicates
their fee would not exceed $38,000.00 for the plans and specifications
or 712% of the total building construction and site development
cost, whichever is less. In addition, up to $9,000.00 in extra
services for soil borings, construction management, inspection,
would be part of the contract based on an hourly charge not
to exceed the $9,000.00.
In regards to the Fire Hall location, the City Administrator
noted that negotiations are currently taking place with the
property owner of four lots in Block 12 as the site for the
Fire Hall.
It was noted that approval of an architectural agreement for
Phase II plans and specifications would still require input
from the Fire Hall Building Committee as to the exact design
and construction type before the architect would proceed with
actual plans and specifications.
Motion was made by Fair, seconded by Maus, and unanimously carried
to enter into an agreement with TKDA for Phase II, construction
plans and specifications, provided the architect does not start
preparing plans and specifications until the City has a firm
commitment on a site location.
7. Consideration of the Poehler Farmers Home Administration Project.
Mr. Joe Poehler appeared before the Council requesting approval
to apply for a Farmers Home Administration Housing Project in
a portion of Outlot A of Country Club Manor. Approximately
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9. Consideration of Purchase of Communication Radios.
Civil Defense Director, Gary Anderson, noted that NSP has a
special fund set up through the State of Minnesota whereas a
pool of money is available to reimburse Civil Defense orientated
equipment and/or exercises for use in communities or counties
which have nuclear plants. As part of this program, the City
of Monticello had requested funding of approximately $3,500.00
to cover half of the cost of purchasing additional 2 -way radio
communication equipment for Civil Defense exercises. The State
of Minnesota has granted approval to this request; and as a
result, the Civil Defense Director and City staff have requested
approval to purchase approximately $7,000.00 in radio equipment
with the cost to the City being one-half of this amount.
After further discussion on the needs and uses of the equipment,
motion was made by Fair, seconded by Maxwell, and unanimously
carried to authorize the Civil Defense Director to purchase
up to $7,000.00 worth of radio equipment, with reimbursement
of approximately one-half from State funds.
10. Consideration of Water Systems Study for the City of Monticello.
With the increase in developments which have occurred over the
past ten years in the City of Monticello, it was recommended
by the Public Works Department and City Engineer that a new
water systems study be implemented to update the previous study
completed by OSM in 1975. The primary concern for updating
the study would be to enlarge the City's water storage capacity
and increase the pressure available to all users. Discussions
have occurred over a number of years of locating a ground level
storage tank on a high hill near the Monte Club, and this study
would determine the exact location that would be best suited
for this purpose.
City Engineer, John Badalich, indicated that a study of this
caliber would cost approximately $7,500.00, which they are prepared
to complete by approximately March 1, 1985.
The cost of this study was budgeted for in 1985; and as a result,
a motion was made by Maus, seconded by Fair, and unanimously
carried to authorize the City Engineer to prepare an updated
water study with completion approximately March 1, 1985.
11. Consideration of Ratifying Salaries for 1985.
At a special meeting held by the City Council on December 1,
a pool of money consisting of approximately a 5.4% dollar amount
was established for the non-union personnel. The City Administrator
was authorized to distribute the 5.4% pool amongst the salaried
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and hourly non-union individuals. The following is the distribution
arrived at by the City Administrator.
CLERICAL RANGE (up 5.375%)
1984
1985
Top 7.35 -
7.95
7.74 - 8.37
90% 6.62 -
7.16
6.97 - 7.53
800 5.88 -
6.36
6.19 - 6.70
Lynnea Gillham
.42/HR
to
8.37
Diane Jacobson
.42/HR
to
8.13
Marlene Hellman
.42/HR
to
7.80
Karen Doty
.42/HR
to
7.27 (90%)
Rick Wolfsteller
30,878
+
1660 (5.375) = 322538
John Simola
291815
+
1660 (5.5) = 31,475
Gary Anderson
23,920
+
1285 (5.372) = 25,205
Allen Pelvit
17,500
+
940 (5.371) = 18,440
DEPARTMENT HEADS
Roger Mack
Walt Mack
Albert Meyer
OTHER
Mark Irmiter
Sean Hancock
Karen Hanson
Tom Schumacher
23,725 + 1285 (5.41) = 25,010
23,444 + 1285 (3.48) = 24,729
23,132 + to = 23,133
27,505 + 1480
21,320 = 1145
122600 + 680
5.85/HR + .32
(5.38) = 282985
(5.37) = 22,466
(5.4) = 13,280
(5.4) = 6.17/HR
Clerical personnel, Lynnea Gillham, Marlene Hellman, and Diane
Jacobson were present at the meeting to object to a 5.4% average
increase for the lower clerical personnel. They felt a straight
percentage range leaves them with a lower annual dollar increase
compared to higher paid personnel and felt that a larger annual
dollar amount should be given to the lower paid personnel or
they will never be able to catch up to the higher paid individuals.
Their request was for an additional 25� an hour adjustment.
Although it was agreed and understood by the Council that a
straight percentage increase amounts to a lower annual dollar
increase for the lower paid personnel, it is not always fair
to increase all personnel by an equal dollar amount, as it is
assumed each position has a certain value worth for that job;
and if a straight dollar amount is given to all personnel, the
gap narrows between job classifications. It was noted by Councilman Maus
that it was his understanding that next year the Council would
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be reviewing the various position classifications in general
to see if adjustments were necessary to bring them in line with
current market conditions. Otherwise, it was felt that a percentage
increase is correct. It was also noted by Councilman Fair that
if additional increases were granted to the clerical staff,
it would possibly open up opposition from other personnel who
would request similar increases.
Additionally, the Council discussed the salary increase for
the City Administrator. The general consensus of the Council
members was that the City Administrator's increase should be
similar to the rest of the salaried personnel at 5.4%.
After further discussion, motion was made by Fair, seconded
by Maus, to ratify the salaries for non-union personnel for
the year 1985 as submitted by the City Administrator's recommendation
at approximately 5.4%, with the City Administrator's salary
to be adjusted at 5.4% also. Voting in favor was Fair, Maus,
and Grimsmo. Opposed: Maxwell and Blonigen.
12. Consideration of a Motion to Cancel the Second Meeting of December.
Motion was made by Fair, seconded by Maxwell, and unanimously
carried to cancel the second regular meeting of the City Council
scheduled for December 24, 1984.
13. Consideration of Partial List of Bills for the Month of December.
Motion was made by Blonigen, seconded by Maus, and unanimously
carried to approve the partial listing of bills for the month
of December as presented.
V l le
Rick Wolfstel r
Assistant Administrator