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City Council Agenda Packet 02-26-2019AGENDA REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, February 26, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center CITY COUNCIL SPECIAL MEETING 5:30 p.m. (Academy Room) 5:30 p.m. CLOSED MEETING — Consideration of counteroffer for the sale of the bio -solids site (1645 County Road 39 NE) 6 p.m. Reaffirm Strategic Goals for 2018 Mayor: Brian Stumpf Council Members: Jim Davidson, Bill Fair, Charlotte Gabler, Lloyd Hilgart 1. General Business A. Call to Order & Pledge of Allegiance B. Approval of Meeting Minutes • Regular Meeting Minutes from February 12, 2018 C. Consideration of Adding Items to the Agenda D. Citizen Comments E. Public Service Announcements/Updates • Spring Tree Sale • Central MN Arts Board Presentation (Leslie LeCuyer, Executive Director) F. Council Liaison Updates • EDA • MOAA • Hwy 25 Coalition G. Department Updates • City Administrator Update • MCC 2. Consent Agenda A. Consideration of approving payment of bills B. Consideration of approving new hires and departures for City departments C. Consideration of approving the sale/disposal of surplus city property D. Consideration of adopting Resolution 2018-09 accepting a donation from the Soccer Association of a Kifco water real land surface irrigation unit with a value of $10,199 E. Consideration of approving an application for a temporary charitable gambling permit for a raffle to be conducted by the Wright County Ducks Unlimited, Chapter 39, in conjunction with their annual banquet on May 7, 2018 F. Consideration of approving a Special Event Permit for outdoor entertainment at River City Extreme on July 21, 2018. Applicant: River City Extreme G. Consideration of adopting Resolution 2018-10 supporting a respectful workplace H. Consideration of approving amendments to the city's Personnel Policy I. Consideration of accepting proposals and awarding mowing and maintenance services contract to Aqua Green Lawn for a three year contract at an annual cost of $15,000 Consideration of approving purchase of a 2018 Toro Procore 1298 Mechanical Turf Aerator for the Parks Department at total cost of $29,950 funded by Central Equipment (Internal Service) Fund K. Consideration of approving "Music on the Mississippi", an outdoor concert series of three performances located at West Bridge Park for a cost of $3,500 L. Consideration of adopting Resolution 2018-11 approving a preliminary and final plat and development agreement for Otter Creek 6th Addition. Applicant: John Chadwick Farms LLC M. Consideration of approving a request for an amendment to the Assessment Agreement for Outlot C and a portion of Outlot D, Otter Creek Crossing, to be platted as Otter Creek Crossing 6th Addition N. Consideration of accepting proposal by the Cuningham Group for the Walnut and River Street Corridor Plan at a total cost not to exceed $15,000 O. Consideration of authorizing preparation of Plans and Specifications for Phase I of the Bertram Chain of Lakes Regional Athletic Park by the City Engineer, WSB & Associates, estimated at $373,000 P. Consideration of approving a three year contract extension for 2018-2020 to RES Specialty Pyrotechnics for the annual Riverfest fireworks show for a total cost of $24,900 Q. Consideration of approving purchase of a new hook mounted premix asphalt heater from Stepp Manufacturing based on state contract pricing for total cost of $79,110, as budgeted in the Public Works Department budget through the Central Equipment (Internal Service) Fund R. Consideration of directing city staff to draft an ordinance requiring residents to use compostable leaf bags for the bi-annual leaf pickup S. Consideration of adopting Resolution 2018-12 ordering improvements for Chelsea Road Utility and Street Improvements, City Project No. 17C001 T. Consideration of adopting Resolution 2018-13 accepting improvements and authorizing final payment of $63,793.43 to Valley Paving, Inc. for the TH 25/7 1h Street Intersection Improvement Project, City Project 15C004 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings A. PUBLIC HEARING — Consideration of adopting Resolution 2018-14 ordering improvements the 7th Street, Chelsea Road and Washington Street as related to the Fallon Avenue Overpass Project, City Project No. 16C006 4. Regular Agenda A. Consideration of Resolution 2018-15 approving plans and specifications and authorize advertisement of bids for the Fallon Avenue Overpass Project, City Project NO. 16C006 B. Consideration of appointing Sue Seeger as Creative Arts Consultant for 2018 in an amount not to exceed $15,000 C. Consideration of authorizing staff to seek grant funding for flashing pedestrian crossing signs to be located at selected school locations, to authorize $15,000 in funding from the Capital Projects Fund for 2018, and to include improvements in the 2019 CIP 5. Added Items 6. Adjournment AGENDA CITY COUNCIL SPECIAL WORSHOP MONTICELLO CITY COUNCIL Monday, February 26, 2018 — 5:30 p.m. Academy Room, MCC AGENDA 1. Call to Order 2. 5:30 p.m. CLOSED Meeting — Consideration of counteroffer for sale of the bio -solids site (Address: 1645 County Road 39 NE) 3. 6 p.m. Reaffirm Strategic Goals for 2018 4. Adjournment REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, February 12, 2018 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Jim Davidson, Charlotte Gabler, and Lloyd Hilgart Absent: Brian Stumpf and Bill Fair 1. General Business A. Call to Order & Pledge of Allegiance Acting Mayor Hilgart called the meeting to order at 6:30 p.m. Mayor Stumpf and Councilmember Fair were absent. B. Approval of Meeting Minutes Regular Meeting Minutes from meeting on January 22, 2018 Councilmember Gabler moved approval of the regular meeting minutes of January 22, 2018. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Consideration of Adding Items to the Agenda Discussion on frozen pipes in residential homes. D. Citizen Comments None. E. Public Service Announcements • President's Day Hours — February 19, 2018 — DMV, Hi -Way Liquors, and MCC will be open. City Hall and Public Works will be closed. • Forms for the spring tree sale were sent out in the February utility bills and are available at City Hall. Residents can purchase up to three trees at $35/tree — as available. The forms are due by March 9. • TH 25 Coalition is hosting an open house on February 13, 2018 from 5-7 p.m. F. Council Liaison Updates • Planning Commission — Councilmember Gabler updated on the flood plain ordinance, Otter Creek 6th Addition, and purchase agreement for 224 4th Street East and 255 East Broadway. G. Department Updates • City Administrator Update — Jeff O'Neill gave an update on the following: 1. TH Coalition Open House is on Tuesday, February 13. 2. I-94 Coalition Breakfast is on Friday, February 16. City Council Minutes — February 12, 2018 Page 1 1 5 3. The State of the City Address to Chamber of Commerce is on February 20. 4. Public Works Director/Engineer interviews will be held March 1. Three candidates are being interviewed. 5. There may be a special City Council meeting on February 26 to discuss the sale of the bio -solids site. • Wright County Sheriff's Office — Lieutenant Eric Kunkel presented the quarterly update which was included in the agenda packet. • FiberNet/Arvig Quarterly Update — Mark Birkholz, Arvig, provided the quarterly update which was included in the agenda packet. 2. Consent Agenda: Councilmember Gabler moved approval of the Consent Agenda. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $966,309.31. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the MCC and DMV and departures for the MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of approving three appointments to the Park and Recreation Commission. Recommendation: Approved the appointments to the Park and Recreation Commission of: Anna Bohanon for a term to commence immediately and expire December 31, 2018; Julie Jelen for a term to commence immediately and expire December 31, 2019; and Lynn Anderson for a term to commence immediately and expire December 31, 2020. E. Consideration of renewing membership in the I-94 West Corridor Coalition for 2018 in the amount of $6,568. Recommendation: Approved a contribution of $6,568 to the I-94 West Corridor Coalition to renew the city's membership for 2018. F. Consideration of adopting Resolution 2018-05 stating intent to reimburse certain expenditures from bond proceeds for improvements for the fire station. Recommendation: Adopted Resolution 2018-05 stating the intent to reimburse expenditures from the proceeds of bonds for improvements to the fire station. G. Consideration of authorizing distribution of request for proposals (RFP) for architectural services relating to design and construction management of fire station addition. Recommendation: Authorized the distribution of request for proposals (RFP) for architectural services related to design and construction management of the fire station addition. City Council Minutes — February 12, 2018 Page 2 1 5 H. Consideration of authorizing Fire Department to initiate design process for ladder truck. Recommendation: Authorized the Fire Department to initiate the design process necessary for the development of specifications and bids for a ladder truck. I. Consideration of approving fire agreement renewals with Monticello Township and Silver Creek Township. Recommendation: Approved the contract renewals with Monticello Township and Silver Creek Township for fire protection services at a per parcel rate of $61.00 for the years 2018-2022. J. Consideration of accepting the 2018 Pathway Connections guide map for future land use and capital improvement planning. Recommendation: Accepted the 2018 Monticello Pathway Connections Guide map for future land use and capital improvement planning. K. Consideration of adopting Resolution 2018-06 accepting the Feasibility Report and setting a public hearing for February 26, 2018, for improvements to 7th Street, Chelsea Road, and Washington Street as related to the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: Adopted Resolution 2018- 06 accepting the Feasibility Report and setting a public hearing on February 26, 2018, for improvements to 7th Street, Chelsea Road, and Washington Street Improvements as related to the Fallon Avenue Overpass Project. L. Consideration of adopting Resolution 2018-07 appointing the State Commissioner of Transportation as Agent of the City of Monticello for accepting federal aid funds for construction of eligible transportation improvements. Recommendation: Adopted Resolution 2018-07 appointing the State Commissioner of Transportation as Agent of the City of Monticello for accepting federal aid funds for construction of eligible transportation improvements. M. Consideration of approving revisions to fees for purchase of land for 700 and 707 7th Street (Bluff's apartment complexes) with a net reduction of $1,300 as related to the Fallon Avenue Overpass Project, City Project No. 16C006. Recommendation: Approved the revisions to fees for the purchase of land for 700 and 707 711 Street (Bluffs apartment complexes) with a net reduction of $1,300, as related to the Fallon Avenue Overpass Project, City Project No. 16C006. N. Consideration of renewing membership in the Highway 25 Coalition for 2018 in the amount of $15,000. Recommendation: Approved membership renewal in the Highway 25 Coalition for 2018 in the amount of $15,000. O. Consideration to approving the purchase of a 2018 Ford 350 4 X 4 truck and plow on the state contract for a total cost of $36,221.61 as budgeted in the 2018 Water and Sewer enterprise funds. Recommendation: Approved the specifications and authorized the purchase of a Ford F350 4X4 regular cab 8" box from Midway Ford for $29,199.84, equipped with a Boss snow plow package for $7,021.77. Based upon the state contract pricing, the total is $36,221.61. Authorization is also requested to post the old Ford F250 with the 2000 City Council Minutes — February 12, 2018 Page 3 1 5 Meyers snow plow at the next public auction following delivery of the completed truck package. 2. Consideration of Items Removed From the Consent Agenda for Discussion None. 3. Public Hearings A. PUBLIC HEARING — Consideration of adopting Resolution 2018-08 ordering improvements and authorizing preparation of plans and specifications for Chelsea Road Utilitv and Street Improvements, Citv Proiect No. 17C001. Shibani Bisson, City Engineer/WSB, gave a presentation on the Chelsea Road improvements. The presentation included a project overview, estimated costs, assessments information, and project schedule. The improvements between Edmonson Avenue and Fallon Avenue, between TH 25 and Edmonson Avenue, and the Chelsea Road/Cedar Street intersection were all discussed. The estimated total project cost is $2,731,790. Assessment rates are estimated as follows: street reconstruction (including curb and gutter) — non-residential rate of $105/front foot; storm sewer - $12,325/acre; and sidewalk and trails - $13.50/front foot for industrial, $27.00/front foot for commercial; and $54.00/front foot for undeveloped. The anticipated assessment hearing date is October 2018. The project is expended to begin in June 2018 and be complete in September 2018. Acting Mayor Hilgart opened the public hearing. The following individuals testified: Steve Schoen, Owner of Aroplax Corporation — 200 Chelsea Road, expressed his concern that the assessment costs are estimates and not final amounts. He would support the city confirming a final cost for the assessment. He also doesn't accept that there is a need for sidewalks and trails in an industrial district. Shibani Bisson responded to the concern in regard to the estimated assessments. Ms. Bisson stated that there won't be a final cost until final bids are received. Ms. Bisson is confident that the costs are accurate based on construction prices and that the final cost won't be higher than estimated. Angela Schumann, Community Development Director, responded to the sidewalk issue. Ms. Schumann noted that Chelsea Road is a collector route and the city is concerned about keeping pedestrians and/or cyclists off of the road. In addition, the city is looking as closing gaps within the trail system. Although this is an industrial park, it sits between two growing commercial districts. Data also shows that there are economic benefits of pathways. Paul Schoen, Owner of Aroplax Corporation, commented on surrounding zoning and questioned whether sidewalks are being installed in nearby locations. City Council Minutes — February 12, 2018 Page 4 1 5 Acting Mayor Hilgart closed the public hearing. There was minimal discussion among the Council. Ordering improvements requires a simple majority (4/5) vote. This vote did not take place at this meeting because only three councilmembers were present. Councilmember Davidson moved approval of a revised Resolution 2018-08 authorizing preparation of plans and specifications for Chelsea Road Utility and Street Improvements, City Project No.17CO01 with the ordering of improvements being tabled to February 26, 2018. Councilmember Gabler seconded the motion. Motion carried unanimously. 4. Added Items: Matt Thiesen addressed the issue of frozen water pipes. The city first had this issue in 2014 and Mr. Thiesen plans to contact the properties that previously had issues. To date, there are five homes that are being monitored. If the water temperature drops to 35 degrees they will be instructed to run their water. Mr. Thiesen requested direction from the City Council on procedure. Mr. Thiesen noted that in 2014 the city reimbursed property owners to cover costs of frozen lines in the city right of way between the standpipe and the city main lines. If the frozen lines were from the house to the curb box/property line, the homeowner paid the cost. Councilmember Gabler moved to authorize staff to follow the same procedure/policy as used in 2014 and to modify ordinance/policy to address the issue. Councilmember Davidson seconded the motion. Motion carried unanimously. 5. Adiournment By consensus, the meeting was adjourned at 8:04 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes — February 12, 2018 Page 5 1 5 City Council Agenda: 2/26/2018 2A. Consideration of avvrovin2 pavment of bills (WO) A. REFERENCE AND BACKGROUND: City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. Al. Budget Impact: None A2. Staff Workload Impact: No additional work required B. ALTERNATIVE ACTIONS: 1. Motion to approve the bill and purchase card registers for a total amount of $602,219.32. 2. Motion to approve the registers with changes directed by Council. C. STAFF RECOMMENDATION: City staff recommends Alternative #1 or #2, per direction of Council. D. SUPPORTING DATA: • Bill registers and Purchase Card registers Accounts Payable Computer Check Proof List by Vendor User: Julie.Cheney Printed: 02/16/2018 - 11:05AM Batch: 00201.02.2018 - 201.02.2018 US Bank Invoice No Description Vendor: 3241 LINCOLN FINANCIAL GROUP 2/1/2018 February 2016 Check Total: Vendor: 4732 MONEY MOVERS, INC. 106898 Fitness Rewards - Jan 2018 Check Total: Amount Payment Date Acct Number Moiiii6effo Y Reference Check Sequence: 1 ACH Enabled: True 1,845.88 02/15/2018 101-00000-217066 1,845.88 Check Sequence: 2 ACH Enabled: True 88.50 02/15/2018 226-45122-430900 88.50 Check Total: Vendor: 1426 CITY OF MONTICELLO UB Dec. 2017 5026- Ellison Park UB Dec. 2017 5250 - Bridge Park W UB Dec. 2017 5637 - Dog Park UB Dec. 2017 7224 - WWTP UB Dec. 2017 7256-003 - 349 Broadway W EDA UB Dec. 2017 7885 - Help Center UB Dec. 2017 8086 - 4th St. Warming House UB Dec. 2017 8114 - Hi -Way Liquors UB Dec. 2017 8117 - MCC UB Dec. 2017 8119 - Fire Station UB Dec. 2017 8120 - Bldg. Inspection Garage UB Dec. 2017 8177 - Library UB Dec. 2017 8528 - Monti NSP Softball Fld. 2171 River St W UB Dec. 2017 8622 - Pioneer Park bathrooms UB Dec. 2017 8631 - Animal Shelter UB Dec. 2017 8903 - PW Shop/Clerical UB Dec. 2017 8904 - PW Vehicle Storage UB Dec. 2017 8905 - PW Office UB Dec. 2017 10128 - 118 6th St. W UB Dec. 2017 14476 - Ellison House Check Total: Amount Payment Date Acct Number Moiiii6effo Y Reference Check Sequence: 1 ACH Enabled: True 1,845.88 02/15/2018 101-00000-217066 1,845.88 Check Sequence: 2 ACH Enabled: True 88.50 02/15/2018 226-45122-430900 88.50 3,170.56 AP -Computer Check Proof List by Vendor (02/16/2018 - 11:05 AM) Page 1 Check Sequence: 3 ACH Enabled: True 13.66 12/31/2017 101-45201-438200 13.66 12/31/2017 101-45201-438200 5.45 12/31/2017 101-45201-438200 1,673.10 12/31/2017 602-49480-438200 13.66 12/31/2017 213-46301-438200 22.67 12/31/2017 217-41990-438200 17.24 12/31/2017 101-45201-438200 45.35 12/31/2017 609-49754-438200 1,066.65 12/31/2017 226-45126-438200 28.10 12/31/2017 101-42200-438200 13.66 12/31/2017 101-41940-438200 55.21 12/31/2017 101-45501-438200 13.66 12/31/2017 101-45203-438200 13.66 12/31/2017 101-45201-438200 13.66 12/31/2017 101-42700-438200 90.80 12/31/2017 101-43127-438200 25.60 12/31/2017 101-43127-438200 13.66 12/31/2017 101-43127-438200 14.16 12/31/2017 101-41941-438200 16.95 12/31/2017 101-45201-438200 3,170.56 AP -Computer Check Proof List by Vendor (02/16/2018 - 11:05 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 2811 US BANK CORPORATE PMT SYSTEM Check Sequence: 4 ACH Enabled: True 02/06/2018 Aramark - Dec. uniforms - Parks 156.50 12/31/2017 101-45201-441700 02/06/2018 Aramark - Dec. uniforms - Sewer 86.21 12/31/2017 602-49490-441700 02/06/2018 Aramark - Dec. uniforms - Water 86.21 12/31/2017 601-49440-441700 02/06/2018 Aramark - Dec. uniforms - Streets 197.80 12/31/2017 101-43120-441700 02/06/2018 Aramark - Dec. Shop Towels 247.07 12/31/2017 101-43127-421990 02/06/2018 Verizon - Nov 21 - Dec 20 35.01 12/31/2017 101-43115-432100 02/06/2018 Verizon - Nov 21 - Dec 20 26.02 12/31/2017 101-43120-432100 02/06/2018 Verizon - Nov 21 - Dec 20 140.04 12/31/2017 101-42200-432100 02/06/2018 Verizon - Dec 4 - Jan 3 50.92 12/31/2017 101-42400-432100 02/06/2018 Verizon - Dec 4 - Jan 3 31.45 12/31/2017 226-45122-432100 02/06/2018 Verizon - Dec 4 - Jan 3 41.45 12/31/2017 101-43120-432100 02/06/2018 Verizon - Dec 4 - Jan 3 46.18 12/31/2017 601-49440-432100 02/06/2018 Verizon - Dec 4 - Jan 3 46.19 12/31/2017 602-49490-432100 02/06/2018 G & K - Inv# 6043149591, 6043155365, 60431E 132.08 12/31/2017 226-45126-431990 02/06/2018 G & K - Inv# 6043155364 19.60 12/31/2017 101-45501-431990 02/06/2018 G & K - Inv# 6043149588 15.60 12/31/2017 217-41990-421990 02/06/2018 Franklin Banners - Banners for Gym (2) - Longe 150.00 12/31/2017 226-45122-431990 02/06/2018 Amazon - Return Bosu Balls -281.31 12/31/2017 226-45127-421720 02/06/2018 Amazon - Return Bosu Balls -87.94 12/31/2017 226-45127-421720 02/06/2018 Amazon - Heater for Office 44.98 12/31/2017 101-41800-421990 02/06/2018 Amazon - Return Bosu Balls -230.69 12/31/2017 226-45127-421720 02/06/2018 Zara.com - Fraud Refund -141.53 12/31/2017 101-00000-115030 02/06/2018 Edible Arrangements - Fraud Refund -143.00 12/31/2017 101-00000-115030 02/06/2018 Advanced Disposal - Dec 2017 38,835.89 12/31/2017 101-43230-438400 02/06/2018 Advanced Disposal - Dec 2017 - Recycling 12,916.60 12/31/2017 101-43230-438400 02/06/2018 Advanced Disposal - Dec 2017 35.80 12/31/2017 101-43127-438400 02/06/2018 Advanced Disposal - Dec 2017 47.74 12/31/2017 101-45201-438400 02/06/2018 Advanced Disposal - Dec 2017 23.87 12/31/2017 101-45201-438400 02/06/2018 Advanced Disposal - Dec 2017 113.38 12/31/2017 602-49480-438400 02/06/2018 Advanced Disposal - Dec 2017 208.87 12/31/2017 226-45126-438400 02/06/2018 Advanced Disposal - Dec 2017 23.87 12/31/2017 609-49754-438400 02/06/2018 Advanced Disposal - Dec 2017 23.87 12/31/2017 101-45201-438400 02/06/2018 Advanced Disposal - Dec 2017 11.93 12/31/2017 101-45501-431990 02/06/2018 Monti Napa - #301 - (2) Brake Rotor; Brake Pad 206.92 02/15/2018 601-49440-422110 02/06/2018 Monti Napa - Gauge 7.89 02/15/2018 101-43127-421990 02/06/2018 Runnings - #107 (20) bulk bin products 7.90 02/15/2018 101-43120-422110 02/06/2018 Runnings -spin on lid w/ air breather 7.99 02/15/2018 101-43125-422110 02/06/2018 Runnings - #105 - round mirror head 8.99 02/15/2018 101-43120-422110 02/06/2018 Grady's - awl scratch; screwdriver 10.08 02/15/2018 601-49440-421990 02/06/2018 Cub - resale (35) limes 17.50 02/15/2018 609-49750-425500 02/06/2018 Monti Napa - coupler - 1/2 11.61 02/15/2018 601-49440-422100 AP -Computer Check Proof List by Vendor (02/16/2018 - 11:05 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 02/06/2018 Monti Napa - coupler - 1/2 11.61 02/15/2018 602-49490-422100 02/06/2018 Grady's - LED module lw upgrade; calculator 27.98 02/15/2018 601-49440-421990 02/06/2018 Monti Napa -Engine #4- alarm 28.99 02/15/2018 101-42200-422110 02/06/2018 Hirshfields- 3pk Pro/Doo Z FTP; (14) tray liners 29.24 02/15/2018 101-43127-422990 02/06/2018 Monti Napa 4143 - (2) 22" Exactfit-Beam 29.98 02/15/2018 101-43120-422110 02/06/2018 Grady's -(2) 100pk cable ties; elect. tape- MXU i 30.43 02/15/2018 601-49440-422701 02/06/2018 Monti Napa -(7) asst. fuses 39.69 02/15/2018 101-43120-422110 02/06/2018 Fastenal - (12) chain 41.88 02/15/2018 101-43125-422100 02/06/2018 Monti Napa - (5) work lamp 74.95 02/15/2018 101-43127-421990 02/06/2018 Fastenal - (600) connectors; (300) cable ties 100.53 02/15/2018 601-49440-422701 02/06/2018 G & K - rug svc. Inv#6043161085; 6043166857 115.75 02/15/2018 609-49754-431990 02/06/2018 Titan Machinery - #104 -hood Positioner cylinder 124.43 02/15/2018 101-43120-422100 02/06/2018 Titan Machinery - #103 - Switch 137.41 02/15/2018 101-43120-422100 02/06/2018 Home Depot - Utility #1- (2) them. wire; (6) rub, 156.64 02/15/2018 101-42200-422110 02/06/2018 Arctic Glacier - resale inv.# 1957736009; 80040 5) 192.84 02/15/2018 609-49750-425500 02/06/2018 ZEP - doz. brake wash; doz. Zep2000 Aero 234.26 02/15/2018 101-43127-421990 02/06/2018 True Brands - resale bar supplies inv.302069; 29 1,146.90 02/15/2018 609-49750-425400 02/06/2018 CWP - (4) hydr. adapter; (6) Kcal Kit 20.88 02/15/2018 101-43125-422100 02/06/2018 U of M CCE- Shade Tree Course M.H. 3/13-14/: 210.00 02/15/2018 101-43110-433100 02/06/2018 Monti Napa - (2) grease gun; (2) Grs. Hose; curc 235.59 02/15/2018 101-45201-421650 02/06/2018 Ausco - (48) hats- split- Parks 89.88 02/15/2018 101-45201-441700 02/06/2018 Ausco - (48) hats- split- Streets 89.88 02/15/2018 101-43120-441700 02/06/2018 Ausco - (48) hats- split- Sewer 44.94 02/15/2018 602-49490-441700 02/06/2018 Ausco - (48) hats- split- Water 44.94 02/15/2018 601-49440-441700 02/06/2018 Ausco - (48) hats- split- PW 89.88 02/15/2018 101-43110-441700 02/06/2018 Royal Tire - 2007 Ford vin# 31835- (4) tires 786.76 02/15/2018 101-45201-422200 02/06/2018 Hotsy - swivel gun; transformer; 1/4 soap solv.;1 467.33 02/15/2018 101-43127-440440 02/06/2018 Von Hansons - Flavored Pretzels for Concession 66.40 02/15/2018 226-45125-425410 02/06/2018 Holiday - Unleaded Fuel 8.858 gals @ $2.559 22.67 02/15/2018 217-41990-421200 02/06/2018 Amazon - Ink for Large Format Printer 61.13 02/15/2018 101-41310-421990 02/06/2018 Dacotah Paper - Bathroom/Locker Room Supplii 1,236.62 02/15/2018 226-45126-421990 02/06/2018 Dacotah Paper - Concession Supplies: Napkins,1 99.21 02/15/2018 226-45125-421990 02/06/2018 Randys - Monthly Shredding Service (CH) 19.14 02/15/2018 101-41310-431990 02/06/2018 Randys - Monthly Shredding Service (DMV) 19.14 02/15/2018 217-41990-431990 02/06/2018 NBP - Stapler, Cork Board 151.98 02/15/2018 217-41990-421990 02/06/2018 USPS - Certified Letter 3.84 02/15/2018 101-41800-432200 02/06/2018 Amazon - File Folders (4 Boxes) 63.84 02/15/2018 226-45122-421990 02/06/2018 Dacotah Paper - Cleaning Supplies 29.08 02/15/2018 217-41990-421990 02/06/2018 MN Recreation & Parks Assoc - Staff Supervisic 149.00 02/15/2018 226-45122-433100 02/06/2018 Home Depot - Spray Adhesive 3.97 02/15/2018 226-45126-422990 02/06/2018 Walmart - Cleaning Supplies for Play Structure 12.28 02/15/2018 226-45126-422990 02/06/2018 Walmart - Cupcakes for Birthday Party 5.98 02/15/2018 226-45127-421460 02/06/2018 Walmart - Clorox Wipes. Lysol 23.27 02/15/2018 226-45126-421990 AP -Computer Check Proof List by Vendor (02/16/2018 - 11:05 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 02/06/2018 Walmart - Protein Bars, Bananas 29.63 02/15/2018 226-45125-425410 02/06/2018 NBP - File Folders, Highlighters, Paper, Tape, C 145.53 02/15/2018 101-41310-421990 02/06/2018 NBP - Wastebasket, Paper, Post Its 40.75 02/15/2018 217-41990-421990 02/06/2018 Hillyard - Front & Rear Squeegee Blades for Flo 86.39 02/15/2018 226-45126-422990 02/06/2018 J P Cooke - Stamp w/Ink 186.01 02/15/2018 217-41990-421990 02/06/2018 Amazon - Office Chair Mat, USB Hub Splitter, I 113.21 02/15/2018 101-41310-421990 02/06/2018 Amazon - USB Web Cam, Paper Plates 79.98 02/15/2018 101-41310-421990 02/06/2018 MN Erosion Control Assoc - 2018 Conf Registra 85.00 02/15/2018 101-43111-433100 02/06/2018 Super America - Unleaded Fuel 7.144 gals @ $2 17.92 02/15/2018 217-41990-421200 02/06/2018 Home Depot - Light Bulbs for Senior Center (2- 27.94 02/15/2018 226-45126-422990 02/06/2018 Grady's - Pipe Fastener 1.29 02/15/2018 226-45126-422990 02/06/2018 Sherwin Williams - Paint, Spackling, Tape for Bi 169.99 02/15/2018 226-45126-422990 02/06/2018 Target - Food for EDA Special Meeting 24.99 02/15/2018 213-46301-443990 02/06/2018 Holiday - Unleaded Fuel 9.513 gals @ $2.419 23.01 02/15/2018 217-41990-421200 02/06/2018 Home Depot - Privacy Film for Cubicles 43.96 02/15/2018 226-45126-422990 02/06/2018 Kwik Trip - (11.722) gal. @ $3.199 - gas cans 37.50 02/15/2018 101-42200-421200 02/06/2018 Streicher's - (3) Nitrile gloves 40.77 02/15/2018 101-42200-421990 02/06/2018 KI Taylors - (8) dry clean jackets 47.88 02/15/2018 609-49754-431990 02/06/2018 Grady's - (7)18 gal. plastic totes 41.93 02/15/2018 101-42200-421990 02/06/2018 Amazon - Dixon Ticonderoga RR Crayon Chalk 19.71 02/15/2018 101-42200-421990 02/06/2018 Runnings -(4) 2pk 9v battery 23.96 02/15/2018 101-43127-421990 02/06/2018 Grady's - 100ct cbl. ties; caulk; (2) staple bell 21.66 02/15/2018 601-49440-422701 02/06/2018 Streicher's - (2) Nitrile gloves 27.18 02/15/2018 101-42200-421990 02/06/2018 U of M CCE- Shade Tree Course refund MH -180.00 02/15/2018 101-43110-433100 02/06/2018 Monti Napa -bucket truck project - 6 DI (530,52: 3.81 02/15/2018 101-43120-421990 02/06/2018 Grady's - E4- (4) screws; (4) nuts- bumper line o 4.44 02/15/2018 101-42200-422110 02/06/2018 Grady's - 116 oz. bleach for well house 6.59 02/15/2018 601-49440-421990 02/06/2018 Runnings - chain sharpening 7.00 02/15/2018 101-43120-421990 02/06/2018 Mills Fleet Farm- (3.356) gal. non. oxy. @ $2.9 i 10.00 02/15/2018 101-45201-421990 02/06/2018 Runnings - #105 brine tanks- (2) fitting st. ell; 9( 14.97 02/15/2018 101-43125-422100 02/06/2018 Monti Napa - #116- wing hose- (2) hose end ftn€ 45.56 02/15/2018 101-43125-422100 02/06/2018 Allina Health- random drug test- R.H. 50.00 02/15/2018 101-43120-431990 02/06/2018 Runnings -(4) Nitrile gloves 51.96 02/15/2018 101-43127-421990 02/06/2018 MPSTMA - 2018 General Membership T.P. 60.00 02/15/2018 101-45201-443300 02/06/2018 DISH - Feb. 2018 service 71.64 02/15/2018 609-49754-432500 02/06/2018 Streicher's - (2) battery pack for flashlights 72.00 02/15/2018 101-42200-421990 02/06/2018 Amazon -dust mop; handle; (2) trash bags; ice sc 84.20 02/15/2018 101-42200-421100 02/06/2018 Red's Auto Elec- E4 - motor repair; bearing; tern 88.82 02/15/2018 101-42200-440440 02/06/2018 Runnings -(4) chains;(2) nitrile gloves; (2) eng. c 114.30 02/15/2018 101-43127-421990 02/06/2018 ZEP - shop - (2) 5 gal. Zep Klear 138.02 02/15/2018 101-43127-421990 02/06/2018 Ausco - (4) sweatshirts - Parks 149.00 02/15/2018 101-45201-441700 02/06/2018 Runnings - #105 brine tanks- (3) 1 1/4 Valve; mi 158.58 02/15/2018 101-43125-422100 02/06/2018 U of M CCE- Shade Tree Course TP; JB; TG; L! 840.00 02/15/2018 101-45201-433100 AP -Computer Check Proof List by Vendor (02/16/2018 - 11:05 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 02/06/2018 TrueBrands - resale - bar supplies; gift bags 243.13 02/15/2018 609-49750-425400 02/06/2018 First Source Sol - (2) alohol; (3) drug screen- Str 244.35 02/15/2018 101-43120-431990 02/06/2018 MSFCA - (2) DFOS - Fire Officer School- S.G.; 470.00 02/15/2018 101-42200-433100 02/06/2018 WHCE - Sunset Ponds 12/1-1/1/2018 1014 kWh 138.59 02/15/2018 602-49490-438100 02/06/2018 WHCE - 1645 & 1675 CR39 36.24 02/15/2018 602-49490-438100 02/06/2018 WHCE - DMV 19.95 02/15/2018 217-41990-431900 02/06/2018 WHCE - 2171 W/ Rover St - Parks 36.45 02/15/2018 101-45201-431900 02/06/2018 WHCE - 5980 Jason Ave NE 19.95 02/15/2018 601-49440-431900 02/06/2018 WHCE -MCC 27.95 02/15/2018 226-45126-431900 02/06/2018 WHCE -207 Chelsea Rd- Water 32.95 02/15/2018 601-49440-431900 02/06/2018 WHCE -209 Cedar St. - Water 29.95 02/15/2018 601-49440-431900 02/06/2018 WHCE -132 Broadway - Water 29.95 02/15/2018 601-49440-431900 02/06/2018 WHCE -107 River St. W - Parks 19.95 02/15/2018 101-45201-431900 02/06/2018 WHCE - Hi -Way Liquors - Feb. 2018 21.42 02/15/2018 609-49754-431900 02/06/2018 WHCE - MCC - Feb. 2018 19.95 02/15/2018 226-45126-431900 02/06/2018 WHCE - 200 Dundas Rd. - Feb. 2018 29.95 02/15/2018 601-49440-431900 02/06/2018 WHCE - 909 Golf Course Rd - Feb. 2018 19.95 02/15/2018 101-43110-431900 02/06/2018 WHCE - General Street Lighting 1,320.11 02/15/2018 101-43160-438100 02/06/2018 Walmart - Batteries, File Folders, Pens, Garbage 63.13 02/15/2018 226-45122-421990 02/06/2018 Walmart - Socks for Resale 12.48 02/15/2018 226-45125-425411 02/06/2018 Walmart - Dish Soap 7.97 02/15/2018 226-45126-421990 02/06/2018 Grady's - Drill Bit 5/16 x 4" 3.99 02/15/2018 226-45126-422990 02/06/2018 Grady's - Drill Bit 5/16 x 6" 7.99 02/15/2018 226-45126-422990 02/06/2018 Grady's - Screws (8) 1.16 02/15/2018 226-45126-422990 02/06/2018 NBP - Mousepad, Folders, Chime 54.06 02/15/2018 101-41310-421990 02/06/2018 Cub - Donuts/Rolls for Hwy 25 Coalition Meetir 11.47 02/15/2018 101-41310-421990 02/06/2018 NBP - Paper, Legal Pads 163.89 02/15/2018 101-41310-421990 02/06/2018 Holiday - Unleaded Fuel 9.348 gals @ $2.559 23.92 02/15/2018 217-41990-421200 02/06/2018 123 SignUp - 2018 Northstar Chapter APA Mem 50.00 02/15/2018 101-41520-443300 02/06/2018 Constant Contact - Monthly Email Subscription I 65.00 02/15/2018 226-45122-430900 02/06/2018 SHRM - Society HR Mgmt - Annual Membershi 209.00 02/15/2018 101-41800-443300 02/06/2018 NPELRA - 2018 Annual Membership 200.00 02/15/2018 101-41800-443300 02/06/2018 Int'l Code Council - (3) Semnars (JR) 465.00 02/15/2018 101-42400-433100 02/06/2018 Int'l Code Council - (3) Semnars (DC) 465.00 02/15/2018 101-42400-433100 02/06/2018 Int'l Code Council - (3) Semnars (RH) 310.00 02/15/2018 101-42400-433100 02/06/2018 Intl Code Council - (3) Semnars (RS) 310.00 02/15/2018 101-42400-433100 02/06/2018 Perkins - Wright Co City Administrators Lunch 10.46 02/15/2018 101-41310-433100 02/06/2018 Chaters - ZZZNEP - Qtrly Nuclear Emergency P 15.00 02/15/2018 101-42500-433100 02/06/2018 Wall Street Journal - Monthly Subscription (WO 36.99 02/15/2018 101-41520-443300 02/06/2018 Auto Value - Wiper Blades for Van 19.98 02/15/2018 226-45126-422990 02/06/2018 Amazon - Shelving/Heavy Duty Rack for Wareh 294.14 02/15/2018 226-45127-421720 02/06/2018 Amazon - Laminaing Pouches 28.88 02/15/2018 226-45127-421990 02/06/2018 Amazon - Mobile File Cabinet 222.49 02/15/2018 101-41310-421990 AP -Computer Check Proof List by Vendor (02/16/2018 - 11:05 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 02/06/2018 Amazon - Mobile File Cabinet 222.48 02/15/2018 101-42400-421990 02/06/2018 Amazon - Online Busy Indicator Light 22.10 02/15/2018 101-41310-421990 02/06/2018 Amazon - Concrete Manual 86.99 02/15/2018 101-42400-421990 02/06/2018 Amazon - Bosu Balls (6) 599.88 02/15/2018 226-45127-421720 02/06/2018 G & K - Mat Service. Inv# 6043166858 19.60 02/15/2018 101-45501-431990 02/06/2018 G & K - Inv# 6043166859, 6043172601 92.20 02/15/2018 226-45126-431990 02/06/2018 Home Depot - Filters 39.77 02/15/2018 101-41941-421990 02/06/2018 Home Depot - Filters - Food Shelf 8.94 02/15/2018 217-41990-421990 02/06/2018 Home Depot - Light Bulbs, Long Nose Pliers, Cj 91.92 02/15/2018 226-45126-422990 02/06/2018 Home Depot - Receptacle Covers (2); Privacy Fi 37.92 02/15/2018 226-45126-422990 02/06/2018 Home Depot - Boot Scraper Brushes for Bldg Er 39.52 02/15/2018 226-45126-422990 02/06/2018 Auto Value - grease ca[ 3.99 02/15/2018 101-45201-422100 02/06/2018 Fastenal - (40) small parts 5.42 02/15/2018 101-43120-422100 02/06/2018 Grady's - screws; nuts; washers 7.71 02/15/2018 101-43120-422110 02/06/2018 CWP - #105 - (5) fittings 12.80 02/15/2018 101-43120-422100 02/06/2018 USPS - flouride sample to State 3.75 02/15/2018 601-49440-432200 02/06/2018 Fastenal - (235) sm. hardware 22.63 02/15/2018 101-43120-422100 02/06/2018 Grady's - Safety Line Proj.- (5) roller covers; pnt 28.94 02/15/2018 101-43120-421990 02/06/2018 Runnings -(4) adapters; press. guage 43.95 02/15/2018 101-43120-421990 02/06/2018 McMasters - (2) tower hatch 46.96 02/15/2018 601-49440-421990 02/06/2018 Marties - (8) straw 52.00 02/15/2018 101-45201-421650 02/06/2018 MacQueen - haz. lite switch; eng. ovrride 55.97 02/15/2018 101-43120-422100 02/06/2018 Hirshfields - (2) roller frame; (6) tape; 3pk brush 63.61 02/15/2018 101-45201-421650 02/06/2018 Arctic Glacier - resale inv.#1957801611 72.33 02/15/2018 609-49750-425500 02/06/2018 Monti Napa -(2) hose; filter 92.31 02/15/2018 101-43120-422100 02/06/2018 MN Equipment- #217 Deere- (3) bearing; chuck 132.59 02/15/2018 101-45201-422100 02/06/2018 Safety Kleen- (8) waste combust. liquid 192.91 02/15/2018 101-43127-431990 02/06/2018 Emergency Auto. Tech- #109- (2) lighthead for 1 241.45 02/15/2018 101-43120-422100 02/06/2018 Upholstry Plus- #113 seat repair 344.65 02/15/2018 101-43120-440500 02/06/2018 CWP - #103 - hydro. hose; (6) valves 376.69 02/15/2018 101-43120-422100 02/06/2018 Winterland - (6) 48" LED Ice Snowflake lights 650.16 02/15/2018 101-45201-421650 02/06/2018 MNDNR- Permit 1964-1059; (2017) Per. 1964-0 9,564.87 02/15/2018 601-49440-443700 02/06/2018 Cub - resale (30) limes 17.70 02/15/2018 609-49750-425500 02/06/2018 Farm -Rite - belt 19.26 02/15/2018 101-45201-422100 02/06/2018 Grady's - meat them; digital therm. 20.58 02/15/2018 601-49440-421990 02/06/2018 Monti Napa -retrun whip hose; warranty; adapter -81.62 02/15/2018 101-45201-422100 02/06/2018 Fastenal - nylock; hcs 0.84 02/15/2018 101-43120-422110 02/06/2018 NBP - Paper 33.50 02/15/2018 226-45122-421990 02/06/2018 NBP - Returned Chime -28.51 02/15/2018 101-41310-421990 02/06/2018 NBP - Returned Label Tape -25.39 02/15/2018 101-41310-421990 02/06/2018 NBP - Stapler, Paper 49.04 02/15/2018 217-41990-421990 02/06/2018 NBP - Staples, Calculator Paper 12.86 02/15/2018 217-41990-421990 02/06/2018 ICMA - 2018 Membership Renewal - JO 953.00 02/15/2018 101-41310-443300 AP -Computer Check Proof List by Vendor (02/16/2018 - 11:05 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 02/06/2018 Grady's - Anchors (4) 8 x 1 1/4" Secure Bulletin 1.40 02/15/2018 226-45126-422990 02/06/2018 American Red Cross - 2018 Authorized Provide] 956.00 02/15/2018 226-45124-431990 02/06/2018 Monticello Vacuum Center - Vacuum Bags 63.80 02/15/2018 226-45126-421990 02/06/2018 Amazon - Books (3) 45.63 02/15/2018 101-41800-421990 02/06/2018 Dacotah Paper - Concession Supplies: Napkins, ] 152.91 02/15/2018 226-45125-421990 02/06/2018 Dacotah Paper - Bathroom/Locker Room Supplii 1,126.67 02/15/2018 226-45126-421990 02/06/2018 Dacotah Paper - Cleaning Supplies 111.93 02/15/2018 101-45501-421990 02/06/2018 G & K - Inv# 6043178406, 6043184166 89.23 02/15/2018 226-45126-431990 02/06/2018 G & K - Mat Service. Inv# 6043178405 19.60 02/15/2018 101-45501-431990 02/06/2018 Trusted Employees - Jan Backgroud Checks (7) 161.00 02/15/2018 226-45122-431990 02/06/2018 Home Depot - Shower Curtain & Rod; Door Chi 51.93 02/15/2018 226-45126-422990 02/06/2018 Home Depot - Plywood & Drywall for Wall Rep 38.16 02/15/2018 101-41310-421990 02/06/2018 Cub - Juice, Donuts/Rolls for Good Morning Mc 21.04 02/15/2018 226-45122-443990 02/06/2018 Cub - Donuts/Rolls for Good Morning Monticel 27.90 02/15/2018 226-45122-443990 02/06/2018 Walmart Check Printing - Checks for DMV 46.30 02/15/2018 217-41990-421990 02/06/2018 Walmart.com - Dry Erase Board for Warehouse 73.01 02/15/2018 226-45122-421990 02/06/2018 Fastenal - (20) small parts 6.00 02/15/2018 601-49440-421990 02/06/2018 Auto Value -round mirror head 8.99 02/15/2018 101-43120-422110 02/06/2018 Fastenal - (2) eyewear; (8) sm. parts 15.20 02/15/2018 101-43120-420650 02/06/2018 Chatters - ZZZNEP - Qtr. Emergency Prep. meel 20.07 02/15/2018 101-42500-433100 02/06/2018 Cub - resale (36) limes; (10) lemons 31.14 02/15/2018 609-49750-425500 02/06/2018 DSG -(11) filter 42.79 02/15/2018 101-42200-422300 02/06/2018 Cub -toilet cleaner; etc 9.57 02/15/2018 101-42200-421100 02/06/2018 Cub - (13) water 38.87 02/15/2018 101-42200-421990 02/06/2018 Farm -Rite - #215; #230- plug; o -ring; (4) spray I 98.22 02/15/2018 101-45201-422100 02/06/2018 Aramark - (4) cooler jackets- Hi -Way Liquors 108.46 02/15/2018 609-49754-421110 02/06/2018 G & K - rug svc. inv. #6043172600; #60431784 114.26 02/15/2018 609-49754-431990 02/06/2018 Dacotah Paper -(12) pigskin thermal gloves 140.76 02/15/2018 101-43120-421110 02/06/2018 Monti Napa -snow plow Ad. Kit 161.89 02/15/2018 101-43125-422100 02/06/2018 Cabela's- boots 2017-2018 M.T. - 1/2 90.00 02/15/2018 601-49440-420650 02/06/2018 Cabela's- boots 2017-2018 M.T. - 1/2 90.00 02/15/2018 602-49490-420650 02/06/2018 Dyna - doz. lube & coolant; mics connect.; screv 299.29 02/15/2018 101-43127-421990 02/06/2018 Am. Water Wks Assoc- membership renewal - 1 j 157.50 02/15/2018 601-49440-443300 02/06/2018 Am. Water Wks Assoc- membership renewal - li 157.50 02/15/2018 602-49490-421990 02/06/2018 1000Bulbs.com - (5) red,wht,blu rope lights 577.06 02/15/2018 101-45201-421650 02/06/2018 Home Depot - outlet; dplx-pwtr- Streets 7.96 02/15/2018 101-43127-422300 02/06/2018 Nighthawk- Feb. 2018 security monitor/cellular 49.95 02/15/2018 101-42200-431900 02/06/2018 Home Depot - PW office/breakroom remodel sul 63.92 02/15/2018 101-43127-422300 02/06/2018 Force America- #103- (6) 2 -way cartridge C100- 175.46 02/15/2018 101-43120-422100 02/06/2018 Upholstry Plus- bucket truck seat repair 238.36 02/15/2018 101-43120-440500 02/06/2018 Lube Tech - shop hoist- air cylnr.; (2) valve kit 270.74 02/15/2018 101-43127-422300 02/06/2018 Fastenal -chip hammer; chisel; bull pt chisel 399.75 02/15/2018 101-43120-422100 02/06/2018 Dyna - (50) machine screw torq 19.48 02/15/2018 101-45201-421650 AP -Computer Check Proof List by Vendor (02/16/2018 - 11:05 AM) Page 7 Invoice No Description Amount Payment Date Acct Number 02/06/2018 Dyna - (6) flap wheel; (15) Pin Detent Ring 171.18 02/15/2018 101-45201-421650 02/06/2018 Dyna - asst.pin lynch; mach. screws; nuts; pin ly 304.74 02/15/2018 101-45201-421650 02/06/2018 Dyna -slide rack; terminal nyl; tray, flap whl.; et. 536.33 02/15/2018 101-45201-421650 02/06/2018 Home Depot - Steel Track for Jeffs Office 107.53 02/15/2018 101-41310-443990 02/06/2018 Grady's - 10 Piece Wrench Set 31.99 02/15/2018 226-45126-422990 02/06/2018 Historic Maps - 4 Maps 79.96 02/15/2018 101-41910-443990 Check Total: 90,560.25 Vendor: 2438 VANCO SERVICES LLC Check Sequence: 5 00008738872 Vanco - Gateway Exchange - January 2018 14.29 02/15/2018 656-00000-202099 00008738872 Vanco - Gateway Exchange - January 2018 53.36 02/15/2018 601-49440-443980 00008738872 Vanco - Gateway Exchange - January 2018 53.35 02/15/2018 602-49490-443980 Check Total: 121.00 Total for Check Run: 95,786.19 Total of Number of Checks: 5 The preceding list of bills payables was reviewed and approved for payment. Date: 2/26/18 Approved by: Mayor Brian Stumpf Reference ACH Enabled: True AP -Computer Check Proof List by Vendor (02/16/2018 - 11:05 AM) Page 8 Accounts Payable Computer Check Proof List by Vendor User: Julie.Cheney Printed: 02/21/2018 - 2:55PM Batch: 00206.02.2018 - 206.02.2018 AP Invoice No Description Vendor: 1977 ANCOM COMMUNICATIONS INC 76308 (3) belt clip for speaker Mic. - Fire 2/8/2018 Check Total: Vendor: 1039 AQUA LOGIC INC 47280 120W Lamp (2) 47291 O Ring, Lid 47295 2" Flowmeters (2) 226-45126-422990 Check Total: Vendor: 3491 ARTISAN BEER COMPANY 3241813 resale - beer Amount Payment Date Acct Number Check Sequence: 1 48.84 02/27/2018 101-42200-421990 48.84 Moiiii6effo Y Reference ACH Enabled: False Check Total: Vendor: 4502 ARVIG 2/8/2018 IT Services - Feb 2018 274345 Jan 2018 - Border States; Calix 226-45126-422990 Check Total: Vendor: 4786 PATRICK BAUMGARD 133 Jan - May Programs (6) 226-45126-422990 Check Total: Vendor: 1065 BELLBOY CORPORATION 62783900 resale - liquor 62783900 resale - wine 62783900 freight 97139900 resale -juice credit inv.# 97023300 97169400 resale - olives credit inv.# 97128200 Amount Payment Date Acct Number Check Sequence: 1 48.84 02/27/2018 101-42200-421990 48.84 Moiiii6effo Y Reference ACH Enabled: False AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 1 Check Sequence: 2 ACH Enabled: True 692.40 02/27/2018 226-45126-422990 23.24 02/27/2018 226-45126-422990 196.93 02/27/2018 226-45126-422990 912.57 Check Sequence: 3 ACH Enabled: False 105.50 02/27/2018 609-49750-425200 105.50 Check Sequence: 4 ACH Enabled: True 60.00 02/27/2018 702-00000-431990 25,415.23 02/27/2018 656-49877-421800 25,475.23 Check Sequence: 5 ACH Enabled: False 150.00 02/27/2018 101-00000-220150 150.00 Check Sequence: 6 ACH Enabled: True 691.40 02/27/2018 609-49750-425100 536.00 02/27/2018 609-49750-425300 19.80 02/27/2018 609-49750-433300 -19.99 02/27/2018 609-49750-425500 -17.00 02/27/2018 609-49750-425500 AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 1,210.21 Check Total: Vendor: 1067 BERNICK'S 117811 resale - soda pop 117812 resale - beer 118536 resale - pop, water, juice, Gatorade 120498 resale - soda pop 120498 resale -juice 120499 resale - beer 121182 resale - pop, water, milk, Gatorade 226-45125-425410 Check Total: Vendor: 3777 TOWN OF BIG LAKE 1/30/2018 Highway 25 Coalition 2018 Dues 16.40 Check Total: Vendor: 1080 BRAEMAR MAILING SERVICE INC 58726 UB Feb 2018 Invoices -(3751) Print, Fold, Stuff, 58726 UB Feb 2018 Invoices -(3751) Print, Fold, Stuff, 58726 UB Feb 2018 Invoices - (375 1) Parks Insert 226-45125-425410 Check Total: Vendor: 4328 BREAKTHRU BEVERAGE MN WINE & SPIF 1080758314 resale - liquor 1080758314 resale - mix 1080758314 freight 1080760985 resale - liquor 1080760985 resale - wine 1080760985 freight Check Total: Vendor: 2890 BROTHERS FIRE PROTECTION CO 2393 Feb 2018 - Hood Inspection & Links 1,027.64 Check Total: Vendor: 1091 CAMPBELL KNUTSON PA 2348-000G 186 Planning & Zoning - Jan 2018 2348-000G 186 201806 - Otter Creek Crossing 6th Addition - Ja Amount Payment Date Acct Number Reference 1,210.21 Check Sequence: 7 ACH Enabled: False 192.80 02/27/2018 609-49750-425400 359.30 02/27/2018 609-49750-425200 329.65 02/27/2018 226-45125-425410 55.00 02/27/2018 609-49750-425400 16.40 02/27/2018 609-49750-425500 1,844.10 02/27/2018 609-49750-425200 743.60 02/27/2018 226-45125-425410 3,540.85 Check Sequence: 8 ACH Enabled: False 15,000.00 02/27/2018 101-43111-443300 15,000.00 Check Sequence: 9 ACH Enabled: False 1,027.64 02/27/2018 601-49440-431800 1,027.64 02/27/2018 602-49490-431800 442.51 02/27/2018 101-45201-434990 2,497.79 Check Sequence: 10 ACH Enabled: False 1,633.67 02/27/2018 609-49750-425100 100.00 02/27/2018 609-49750-425400 17.05 02/27/2018 609-49750-433300 4,393.57 02/27/2018 609-49750-425100 186.00 02/27/2018 609-49750-425300 46.63 02/27/2018 609-49750-433300 6,376.92 Check Sequence: 11 ACH Enabled: True 120.00 02/27/2018 226-45126-431990 120.00 Check Sequence: 12 ACH Enabled: True 144.00 02/27/2018 101-41910-430400 320.00 02/27/2018 101-00000-220110 AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 2348-000G 186 EDA Legal -Jan 2018 160.00 02/27/2018 213-46301-430400 2348-000G 186 General Legal -Jan 2018 1,472.00 02/27/2018 101-41610-430400 2348-148G 6 16C006 - Fallon Ave Condemnation- Jan 2018 1,188.41 02/27/2018 400-43300-459018 2348-153G 1 201806 - Otter Creek Crossing 6th Addition - Jai 435.60 02/27/2018 101-00000-220110 Check Total: 3,720.01 Vendor: 4646 CAPITOL BEVERAGE SALES L.P. Check Sequence: 13 ACH Enabled: True 2064933 resale - beer 3,797.45 02/27/2018 609-49750-425200 2064933 resale - beer n/a 36.80 02/27/2018 609-49750-425400 2067755 resale - beer 15,826.30 02/27/2018 609-49750-425200 2067755 resale - beer n/a 151.50 02/27/2018 609-49750-425400 354-345 resale - beer credit -156.00 02/27/2018 609-49750-425200 Check Total: 19,656.05 Vendor: 4089 CARLSON & LYTER DISTRIBUTING, INC Check Sequence: 14 ACH Enabled: True 617-0044 resale - beer 149.60 02/27/2018 609-49750-425200 797197 resale - beer 720.00 02/27/2018 609-49750-425200 Check Total: 869.60 Vendor: 1106 CENTRAL MCGOWAN INC Check Sequence: 15 ACH Enabled: True 00180553 Bulk Carbon Dioxide (435 lbs) 114.00 02/27/2018 226-45124-421600 Check Total: 114.00 Vendor: 3831 RAELYNN COOK Check Sequence: 16 ACH Enabled: True 2/13/2018 Mileage Reimbursement - CPP Class (220 miles; 119.90 02/27/2018 101-41520-433100 Check Total: 119.90 Vendor: 1129 DAHLHEIMER BEVERAGE LLC Check Sequence: 17 ACH Enabled: True 1327108 resale - beer 8,500.31 02/27/2018 609-49750-425200 1327108 resale - beer n/a 26.05 02/27/2018 609-49750-425400 1327158 resale - beer 26,400.90 02/27/2018 609-49750-425200 1327158 resale - beer n/a 219.30 02/27/2018 609-49750-425400 1327176 resale - beer 1,369.55 02/27/2018 609-49750-425200 1327176 resale - beer n/a 61.25 02/27/2018 609-49750-425400 169263 resale - beer 321.50 02/27/2018 609-49750-425200 169263 resale - beer n/a 26.05 02/27/2018 609-49750-425400 169278 resale - beer -121.60 02/27/2018 609-49750-425200 169482 resale - beer 646.15 02/27/2018 609-49750-425200 169718 resale - beer 112.40 02/27/2018 609-49750-425200 AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 169718 resale - mix 138.00 02/27/2018 609-49750-425400 169719 resale - beer credit -203.20 02/27/2018 609-49750-425200 170143 resale - beer 165.30 02/27/2018 609-49750-425200 170207 resale - beer 75.80 02/27/2018 609-49750-425200 170225 resale - beer -97.95 02/27/2018 609-49750-425200 Check Total: 37,639.81 Vendor: 2050 DEMVI LLC Check Sequence: 18 ACH Enabled: False 2/9/2018 March Parking Lot Easement Maint Agreement 121.60 02/27/2018 213-46301-443990 Check Total: 121.60 Vendor: 4010 MARILYN DIRKSWAGER Check Sequence: 19 ACH Enabled: False 132 Jan - May Programs (15) 525.00 02/27/2018 101-00000-220150 Check Total: 525.00 Vendor: 4543 JUDY DOTY Check Sequence: 20 ACH Enabled: False 130 Jan - May Programs (5) 175.00 02/27/2018 101-00000-220150 Check Total: 175.00 Vendor: 2561 FERGUSON WATERWORKS #2516 Check Sequence: 21 ACH Enabled: False 273695 R900 belt clip battery 131.20 02/27/2018 601-49440-422701 Check Total: 131.20 Vendor: 2273 FIBERNET MONTICELLO - ACH Check Sequence: 22 ACH Enabled: True 2/8/2018 City Hall Phone - February 2018 612.32 02/27/2018 702-00000-432100 2/8/2018 MCC Phone - February 2018 511.52 02/27/2018 702-00000-432100 2/8/2018 Ballfields Phone - February 2018 19.54 02/27/2018 702-00000-432100 2/8/2018 DMV Phone - February 2018 264.54 02/27/2018 702-00000-432100 2/8/2018 Hi Way Liquor Phone - February 2018 338.42 02/27/2018 702-00000-432100 2/8/2018 Fire Hall Phone - February 2018 203.99 02/27/2018 702-00000-432100 2/8/2018 Public Works Phone - February 2018 220.99 02/27/2018 702-00000-432100 2/8/2018 Parks Phone - February 2018 114.06 02/27/2018 702-00000-432100 2/8/2018 Prairie Center Phone - February 2018 14.22 02/27/2018 702-00000-432100 2/8/2018 Sheriff Phone - February 2018 69.84 02/27/2018 702-00000-432100 2/8/2018 City Hall Internet - February 2018 124.95 02/27/2018 702-00000-432300 2/8/2018 MCC Internet - February 2018 10.00 02/27/2018 702-00000-432300 2/8/2018 Ballfields Internet - February 2018 10.00 02/27/2018 702-00000-432300 2/8/2018 DMV Internet - February 2018 41.95 02/27/2018 702-00000-432300 2/8/2018 Hi Way Liquor Internet - February 2018 41.95 02/27/2018 702-00000-432300 AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 2/8/2018 Fire Hall Internet - February 2018 41.95 02/27/2018 702-00000-432300 2/8/2018 Animal Shelter Internet - February 2018 29.95 02/27/2018 702-00000-432300 2/8/2018 Public Works Internet - February 2018 69.95 02/27/2018 702-00000-432300 2/8/2018 Sheriff Internet - February 2018 41.95 02/27/2018 702-00000-432300 2/8/2018 City Hall Cable- February 2018 12.95 02/27/2018 101-41310-431990 2/8/2018 MCC Cable- February 2018 319.31 02/27/2018 226-45127-432500 2/8/2018 City Hall Data Hosting - February 2018 500.00 02/27/2018 702-00000-431900 2/8/2018 City Hall Service Contract - February 2018 250.00 02/27/2018 702-00000-431900 Check Total: 3,864.35 Vendor: 1179 FIRE SAFETY USA INC Check Sequence: 23 ACH Enabled: False 108036 (5) brass adapter; (1) fnh adapter - Fire 270.00 02/27/2018 101-42200-421990 Check Total: 270.00 Vendor: 4051 MICHELE FORSMAN Check Sequence: 24 ACH Enabled: False 131 Jan - May Programs (5) 175.00 02/27/2018 101-00000-220150 Check Total: 175.00 Vendor: 1859 GODFATHER'S EXTERMINATING INC Check Sequence: 25 ACH Enabled: False 128892 General Pest Control - Mice (Prairie Center) 50.00 02/27/2018 101-41941-431990 128914 General Pest Control - Ants (MCC) 80.00 02/27/2018 226-45126-431990 128915 General Pest Control - Ants (DMV) 35.00 02/27/2018 217-41990-431990 128916 General Pest Control - Ants (Library) 50.00 02/27/2018 101-45501-431990 128917 General Pest Control - ck./cln traps; spot sprayec 59.06 02/27/2018 609-49754-431990 Check Total: 274.06 Vendor: 4903 STEPHANIE GRAFTAAS Check Sequence: 26 ACH Enabled: False 135 Valentine Program 25.00 02/27/2018 101-00000-220150 Check Total: 25.00 Vendor: 1223 HAWKINS INC Check Sequence: 27 ACH Enabled: True 4228215 Pool Chemicals 1,218.47 02/27/2018 226-45124-421600 Check Total: 1,218.47 Vendor: 4910 HERREID & ASSOCIATES Check Sequence: 28 ACH Enabled: False 1058 Training (JO & WO) 891.66 02/27/2018 101-41800-431960 1058 Training (JO) 891.67 02/27/2018 101-41310-433100 1058 Training (WO) 891.67 02/27/2018 101-41520-433100 AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 5 Invoice No Description Vendor: 2113 Check Total: Vendor: 4904 CINDY HERSTAD 134 Jan - May Programs (5) Vendor: 1259 Check Total: Vendor: 1232 HILLYARD INC MINNEAPOLIS 700321490 Squeegee Blade Front 2779175 Check Total: Vendor: 4218 HOHENSTEINS, INC 946615 resale - beer 5932830 Check Total: Vendor: 1244 HORIZON COMMERCIAL POOL SUPPLY 180129101 Pool Chemicals 5932831 Check Total: Vendor: 2113 I-94 WEST CORRIDOR COALITION 2018 Membership 2018 Membership Investment - 1-94 West Coalil Check Total: Vendor: 1259 JJ TAYLOR DISTRIBUTING 2779175 resale - beer 2779175 resale - beer n/a 2779175 freight Check Total: Vendor: 1263 JOHNSON BROTHERS LIQUOR CO. 5932830 freight 5932830 resale - liquor 5932831 freight 5932831 resale- wine 5932831 resale- mix 5933872 resale- liquor 5933872 freight 5933873 resale - wine 5933873 resale - mix Amount Payment Date Acct Number Reference 2,675.00 Check Sequence: 29 ACH Enabled: False 175.00 02/27/2018 101-00000-220150 175.00 Check Sequence: 30 ACH Enabled: False 58.60 02/27/2018 226-45126-422990 58.60 Check Sequence: 31 ACH Enabled: False 575.25 02/27/2018 609-49750-425200 575.25 Check Sequence: 32 ACH Enabled: False 286.33 02/27/2018 226-45124-421600 286.33 Check Sequence: 33 ACH Enabled: False 6,568.00 02/27/2018 101-43111-443300 6,568.00 Check Sequence: 34 ACH Enabled: False 1,277.30 02/27/2018 609-49750-425200 43.00 02/27/2018 609-49750-425400 3.00 02/27/2018 609-49750-433300 1,323.30 Check Sequence: 35 ACH Enabled: False 55.13 02/27/2018 609-49750-433300 4,823.18 02/27/2018 609-49750-425100 28.31 02/27/2018 609-49750-433300 882.75 02/27/2018 609-49750-425300 32.00 02/27/2018 609-49750-425400 2,120.10 02/27/2018 609-49750-425100 24.78 02/27/2018 609-49750-433300 1,761.60 02/27/2018 609-49750-425300 74.95 02/27/2018 609-49750-425400 AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 5933873 freight 38.74 02/27/2018 609-49750-433300 5936235 freight 19.37 02/27/2018 609-49750-433300 5936235 resale - liquor 1,817.48 02/27/2018 609-49750-425100 5936236 resale- wine 615.05 02/27/2018 609-49750-425300 5936236 freight 19.37 02/27/2018 609-49750-433300 5937655 resale - liquor 3,143.83 02/27/2018 609-49750-425100 5937655 freight 27.33 02/27/2018 609-49750-433300 5937656 freight 80.46 02/27/2018 609-49750-433300 5937656 resale- wine 2,467.80 02/27/2018 609-49750-425300 5937657 resale -beer 65.97 02/27/2018 609-49750-425200 5938887 freight 32.78 02/27/2018 609-49750-433300 5938887 resale - wine 1,572.85 02/27/2018 609-49750-425300 5941362 resale - liquor 2,546.84 02/27/2018 609-49750-425100 5941362 freight 29.80 02/27/2018 609-49750-433300 5941363 freight 11.92 02/27/2018 609-49750-433300 5941363 resale- wine 429.10 02/27/2018 609-49750-425300 664618 freight credit inv. 95908269 -0.06 02/27/2018 609-49750-433300 664618 resale - liquor credit inv. #5908269 -4.33 02/27/2018 609-49750-425100 664619 resale - wine credit inv. #5802946 -6.00 02/27/2018 609-49750-425300 666670 resale -liquor credit inv.#5927413 -10.45 02/27/2018 609-49750-425100 666671 resale - wine credit inv. #5927414 -13.15 02/27/2018 609-49750-425300 666672 resale - liquor credit inv. #5931299 -12.67 02/27/2018 609-49750-425100 Check Total: 22,674.83 Vendor: 1270 KENNEDY AND GRAVEN CHARTERED Check Sequence: 36 ACH Enabled: False MN190-00101 General EDA Matters through 1/31/18 266.00 02/27/2018 213-46301-430400 MN325-00035 103 Pine St through 1/31/18 760.00 02/27/2018 213-46301-430400 MN325-00036 224 East 4th St through 1/31/18 1,077.50 02/27/2018 213-46301-430400 MN325-00037 255 E Broadway St through 1/31/18 1,015.71 02/27/2018 213-46301-430400 Check Total: 3,119.21 Vendor: 3829 STEVE LANGANKI Check Sequence: 37 ACH Enabled: True 1099 (6) porta toilet rentals- 12/27-1/23/18 388.50 02/27/2018 101-45201-431990 Check Total: 388.50 Vendor: 4907 MATTHEW LEONARD Check Sequence: 38 ACH Enabled: False 2/19/2018 Travel Reimbursement for 3/1/18 Interview 200.00 02/27/2018 101-43110-433100 Check Total: 200.00 Vendor: 1296 LITTLE FALLS MACHINE INC Check Sequence: 39 ACH Enabled: False AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference 350986 cross tube; spinner motor; (2) spinner, (6) curb sl 2,677.78 02/27/2018 101-43125-422100 Check Total: 2,677.78 Vendor: 4456 LUPULIN BREWING LLC Check Sequence: 40 ACH Enabled: True 10748 resale - beer 324.00 02/27/2018 609-49750-425200 Check Total: 324.00 Vendor: 1303 M AMUNDSON CIGAR & CANDY CO, LLP Check Sequence: 41 ACH Enabled: True 252913 resale - cigarettes; juice 456.30 02/27/2018 609-49750-425500 252913 resale -tobacco; soda pop, barware 243.07 02/27/2018 609-49750-425400 Check Total: 699.37 Vendor: 1386 M -R SIGN CO INC Check Sequence: 42 ACH Enabled: True 198967 (2) Large Arrow single 226.14 02/27/2018 101-43120-422600 Check Total: 226.14 Vendor: 2819 MADDEN GALANTER HANSEN LLP Check Sequence: 43 ACH Enabled: False Jan 2018 Labor Relations Services - Jan 2018 99.60 02/27/2018 101-41800-430400 Check Total: 99.60 Vendor: 3745 MANSFIELD OIL COMPANY Check Sequence: 44 ACH Enabled: True 20618018 (600) gal. Diesel @ $2.67 1,600.91 02/27/2018 101-43120-421200 20618022 (399) gal. Unleaded @ $2.31 922.73 02/27/2018 101-43120-421200 Check Total: 2,523.64 Vendor: 1308 MARCO INC Check Sequence: 45 ACH Enabled: True 350774857 2/10/18 - 3/10/18 Contract Payment 2,458.34 02/27/2018 702-00000-441500 Check Total: 2,458.34 Vendor: 4906 THOMAS MARQUARDT Check Sequence: 46 ACH Enabled: False 2/19/2018 Travel Reimbursement for 3/1/18 Interview 200.00 02/27/2018 101-43110-433100 Check Total: 200.00 Vendor: 4667 MILLNER VINEYARD, LLC Check Sequence: 47 ACH Enabled: False 22918-4 resale - wine 103.40 02/27/2018 609-49750-425300 Check Total: 103.40 AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 8 Invoice No Description Vendor: 1370 MONTICELLO DEPUTY REG #002 2/9/2018 New Hire Change Drawer Check Total: Vendor: 1377 MONTICELLO SENIOR CENTER February 2018 Monthly Allocation - Feb 2018 217-41990-103000 Check Total: Vendor: 1913 NEW FRANCE WINE 128263 resale - wine 128263 freight 128339 resale - wine 128339 Enabled: freight 5,013.33 Check Total: Vendor: 1411 OLSON & SONS ELECTRIC INC 56407 5,013.33 Boiler Room Pump - Inspect & Provide Repair E Check Total: Vendor: 4345 OPG -3 INC 2399 5 Hours Laserfiche Training ACH Enabled: Check Total: Vendor: 1417 OSC OXYGEN SERVICE COMPANY 08137209 welding helmet; headband mounting hrdwr 15.00 Check Total: Vendor: 4909 DAVID OTTERDAHL Cushman 2/13/18 Cushman Turf Truckster - Parks 336.00 Check Total: Vendor: 1273 PAUSTIS & SONS WINE CO 601 7.50 resale - wine 601 609-49750-433300 freight Check Total: Vendor: 4633 PERFORMANCE FOOD GROUP INC Amount Payment Date Acct Number Reference Check Sequence: 48 ACH Enabled: False 130.00 02/27/2018 217-41990-103000 130.00 Check Sequence: 49 ACH Enabled: True 5,013.33 02/27/2018 101-45175-444310 5,013.33 Check Sequence: 50 ACH Enabled: False 680.00 02/27/2018 609-49750-425300 15.00 02/27/2018 609-49750-433300 336.00 02/27/2018 609-49750-425300 7.50 02/27/2018 609-49750-433300 1,038.50 Check Sequence: 51 ACH Enabled: True 655.01 02/27/2018 226-45126-431990 655.01 Check Sequence: 52 ACH Enabled: False 925.00 02/27/2018 101-41410-431990 925.00 Check Sequence: 53 ACH Enabled: True 249.68 02/27/2018 101-43127-421520 249.68 Check Sequence: 54 ACH Enabled: False 7,000.00 02/27/2018 101-45201-424100 7,000.00 Check Sequence: 55 ACH Enabled: False 404.17 02/27/2018 609-49750-425300 8.75 02/27/2018 609-49750-433300 412.92 Check Sequence: 56 ACH Enabled: True AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference 50987203 Cheese Sauce for Concession 160.35 02/27/2018 226-45125-425410 Check Total: 160.35 Vendor: 1427 PHILLIPS WINE & SPIRITS CO Check Sequence: 57 ACH Enabled: False 2305007 freight 32.90 02/27/2018 609-49750-433300 2305007 resale - liquor 3,058.65 02/27/2018 609-49750-425100 2305755 resale - liquor 470.30 02/27/2018 609-49750-425100 2305755 freight 7.94 02/27/2018 609-49750-433300 2305756 freight 8.94 02/27/2018 609-49750-433300 2305756 resale- wine 277.96 02/27/2018 609-49750-425300 2307448 resale - liquor 268.20 02/27/2018 609-49750-425100 2307448 freight 2.98 02/27/2018 609-49750-433300 2308381 freight 34.27 02/27/2018 609-49750-433300 2308381 resale - liquor 2,201.75 02/27/2018 609-49750-425100 2308382 resale - wine 1,374.00 02/27/2018 609-49750-425300 2308382 freight 35.76 02/27/2018 609-49750-433300 2309282 freight 7.45 02/27/2018 609-49750-433300 2309282 resale - liquor 532.40 02/27/2018 609-49750-425100 2309283 freight 29.80 02/27/2018 609-49750-433300 2309283 resale- wine 845.00 02/27/2018 609-49750-425300 2310990 freight 7.45 02/27/2018 609-49750-433300 2310990 resale -liquor 417.85 02/27/2018 609-49750-425100 285655 freight credit inv. #2297905 -1.49 02/27/2018 609-49750-433300 285655 resale - liquor credit inv. #2297905 -81.00 02/27/2018 609-49750-425100 286125 resale - liquor credit inv. #2298645 -96.95 02/27/2018 609-49750-425100 286125 freight credit inv. #2298645 -1.49 02/27/2018 609-49750-433300 286455 resale - wine credit inv. #2298646 -28.00 02/27/2018 609-49750-425300 286455 freight credit inv. #2298646 -1.49 02/27/2018 609-49750-433300 287024 freight credit inv. #2305755 -1.49 02/27/2018 609-49750-433300 287024 resale - liquor credit inv. #2305755 -64.20 02/27/2018 609-49750-425100 Check Total: 9,337.49 Vendor: 3574 PREFERRED TITLE INC Check Sequence: 58 ACH Enabled: False FileNo 01003-18 Closing on Property @ 224 4th Street East 71,950.00 02/27/2018 213-00000-157010 FileNo 01003-18 Fes - Closing on Property @ 224 4th Street East 1,013.50 02/27/2018 213-00000-157010 Check Total: 72,963.50 Vendor: 4022 REINHART FOODSERVICE LLC Check Sequence: 59 ACH Enabled: True 189754 Food for Concession Resale 453.94 02/27/2018 226-45125-425410 195268 Food for Concession Resale 517.72 02/27/2018 226-45125-425410 AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 971.66 Vendor: 1474 PATRICIAA SALZWEDEL Check Sequence: 60 ACH Enabled: True Feb 2nd Semi Monthly Contract Payment 1,593.75 02/27/2018 101-42700-431200 Check Total: 1,593.75 Vendor: 3309 SOUTHERN GLAZER'S WINE AND SPIRITS, Check Sequence: 61 ACH Enabled: False 1645774 resale- wine 420.00 02/27/2018 609-49750-425300 1647052 resale - liquor 3,195.27 02/27/2018 609-49750-425100 1647052 freight 33.25 02/27/2018 609-49750-433300 1647053 freight 11.20 02/27/2018 609-49750-433300 1647053 resale- wine 392.00 02/27/2018 609-49750-425300 16494777 resale - wine 2,374.24 02/27/2018 609-49750-425300 16494777 freight 25.08 02/27/2018 609-49750-433300 1649478 freight 22.40 02/27/2018 609-49750-433300 1649478 resale - wine 1,366.00 02/27/2018 609-49750-425300 Check Total: 7,839.44 Vendor: 1518 TDS TELECOM Check Sequence: 62 ACH Enabled: True 763-271-3257 TDS 95.31 02/27/2018 702-00000-432100 763-295-2005 TDS 19.14 02/27/2018 702-00000-432100 763-295-3714 TDS 338.37 02/27/2018 702-00000-432100 Check Total: 452.82 Vendor: 4839 THE BLUFFS Check Sequence: 63 ACH Enabled: False 2/20/2018 16C006 - PID 155050000020 - Proprly ROW Ac 81,200.00 02/27/2018 400-43300-451020 Check Total: 81,200.00 Vendor: 1059 TILLER CORPORATION Check Sequence: 64 ACH Enabled: False 180131 (177.14) T washed sand 1,957.40 02/27/2018 101-43125-421700 Check Total: 1,957.40 Vendor: 4895 TRI MARK HOCKENBERGS Check Sequence: 65 ACH Enabled: False 99NBPN misc. bags; canliners/ multi -fold towels 586.01 02/27/2018 609-49754-421990 Check Total: 586.01 Vendor: 1538 UNIQUE PAVING MATERIALS CORP Check Sequence: 66 ACH Enabled: False 32575 (6.92) TN Cold Mix Tons UPM Winter 865.00 02/27/2018 101-43120-422400 AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 11 Invoice No Description Amount Check Total: Vendor: 1544 US POSTAL SERVICE 2/8/2018 PI 42 - UB Jan Billing (3,751 pcs) (1/2) 2/8/2018 PI 42 - UB Jan Billing (3,751 pcs) (1/2) Vendor: 1567 Check Total: Vendor: 1552 VIKING COCA COLA BOTTLING CO 2104866 resale - soda pop 759715 resale - soda pop 8596 Check Total: Vendor: 1684 VINOCOPIA 0200240 resale - liquor 0200240 resale - wine 0200240 freight 0200684 resale - liquor 0200684 resale - wine 0200684 freight 0200685 freight 0200685 resale - wine Amount Check Total: Vendor: 4008 SANDRA WELTON 129 Jan - May Programs (38) Check Total: Vendor: 1567 WES OLSON ELECTRIC LLC 8595 Labor - Replace Ballasts (3) 8595 Materials - Ballasts (3), Wire Nuts (12) 8596 Labor - Evaluated & Ran New Cats to Childcare 8596 Matl's - Cat 5 Wire, Ties, Screws for Childcare A Check Total: Vendor: 1573 WINE MERCHANTS INC 7170200 resale - wine 7170200 resale - mix 7170200 freight Amount Payment Date Acct Number Reference 865.00 Check Sequence: 67 ACH Enabled: False 858.98 02/27/2018 601-49440-432200 858.98 02/27/2018 602-49490-432200 1,717.96 Check Sequence: 68 ACH Enabled: True 407.15 02/27/2018 609-49750-425400 182.75 02/27/2018 609-49750-425400 589.90 Check Sequence: 69 ACH Enabled: True 391.51 02/27/2018 609-49750-425100 88.00 02/27/2018 609-49750-425300 7.50 02/27/2018 609-49750-433300 635.13 02/27/2018 609-49750-425100 160.00 02/27/2018 609-49750-425300 16.00 02/27/2018 609-49750-433300 2.50 02/27/2018 609-49750-433300 128.00 02/27/2018 609-49750-425300 1,428.64 Check Sequence: 70 ACH Enabled: False 1,330.00 02/27/2018 101-00000-220150 1,330.00 Check Sequence: 71 ACH Enabled: False 112.50 02/27/2018 101-45501-431990 83.16 02/27/2018 101-45501-431990 412.50 02/27/2018 226-45126-431990 43.00 02/27/2018 226-45126-431990 651.16 Check Sequence: 72 ACH Enabled: False 1,120.00 02/27/2018 609-49750-425300 19.75 02/27/2018 609-49750-425400 17.88 02/27/2018 609-49750-433300 AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 12 Invoice No Description 7171443 Payment Date resale - wine 7171443 resale - mix 7171443 609-49750-425300 freight Check Total: Vendor: 1206 WINEBOW INC. 35002 resale - wine 35002 609-49750-433300 freight Check Total: Vendor: 1577 WRIGHT CO AUDITOR-TREAS - ACH March Court Fines & Fees - Jan 2018 Check Sequence: 73 Check Total: Vendor: 4908 WRIGHT COUNTY COURT ADMINISTRATI( 2/20/2018 609-49750-425300 16C006 - PID 155015042010 Property ROW Ac 2/20/2018 16C006 - PIDS 155050001010, 20, 30, 40, 50 Pr 2/20/2018 609-49750-433300 16C006 - PID 155050002010 Property ROW Ac Check Total: Vendor: 1579 WRIGHT COUNTY HIGHWAY DEPARTMEN 1004 (204.15) ton Salt TKT 8055 Check Sequence: 74 Check Total: Total for Check Run: Total of Number of Checks: Amount Payment Date Acct Number Reference 640.00 02/27/2018 609-49750-425300 39.50 02/27/2018 609-49750-425400 17.88 02/27/2018 609-49750-433300 1,855.01 Check Sequence: 73 ACH Enabled: True 670.00 02/27/2018 609-49750-425300 13.50 02/27/2018 609-49750-433300 683.50 Check Sequence: 74 ACH Enabled: True 3,347.50 02/27/2018 101-42100-430410 3,347.50 Check Sequence: 75 ACH Enabled: False 5,500.00 02/27/2018 400-43300-451020 95,200.00 02/27/2018 400-43300-451020 16,100.00 02/27/2018 400-43300-451020 116,800.00 Check Sequence: 76 ACH Enabled: False 12,984.35 02/27/2018 101-43125-421700 12,984.35 The preceding list of bills payables was reviewed and approved for payment. 506,433.13 Date: 2/26/18 Approved by: 76 Mayor Brian Stumpf AP -Computer Check Proof List by Vendor (02/21/2018 - 2:55 PM) Page 13 City Council Agenda 2/26/18 2B. Consideration of approving new hires and departures for Citv departments (TE) A. REFERENCE AND BACKGROUND: The Council is asked to ratify the hiring and departures of employees that have occurred recently in the departments listed. It is recommended that the Council officially ratify the hiring/departure of all listed employees including part-time and seasonal workers. By ratifying departures, the council also approves the expenditure for final amounts due to terminated and otherwise departing employees. Al. Budget Impact: (positions are generally included in budget) A2. Staff Work Load Impact: If new positions, there may be some training involved. If terminated positions, existing staff would pick up those hours, as needed, until replaced. B. ALTERNATIVE ACTIONS: 1. Motion to ratify the hire/departures of the employees as identified on the attached list. 2. Motion to deny the recommended hires and departures. C. RECOMMENDATION: By statute the City Council has the authority to approve all hires/departures. City staff recommends Alternative #1, for the Council to approve the hires and/or departures as listed. D. SUPPORTING DATA: • List of new/terminated employees NEW EMPLOYEES Name Title Department Kyle Fierst Building Custodian MCC Byron Stoberger Building Custodian Liquor -DMV Samuel Westveer Lifeguard MCC TERMINATING EMPLOYEES Name Reason Department Tracy Otto Voluntary MCC Brandon Lemke Involuntary Liquor Store New Hire and Terms City Council 2018.xlsx: 2/20/2018 Hire Date Class 2/14/2018 FT 2/19/2018 Seasonal 2/19/2018 PT Last Day 5/20/17 PT 2/3/18 PT Class City Council Agenda: 02/26/2018 2C. Consideration of approving sale or disposal of surplus property (WO) A. REFERENCE AND BACKGROUND: The Council is asked to declare certain items as surplus property and authorize the sale or disposal of those items. City Hall is disposing of a number of CyberPower battery backups. These battery backups will be disposed of in the proper manner. Al. Budget Impact: Varies by the value of the property. A2. Staff Work Load Impact: Depends on the value of the property. Some items will be shopped as salvage; other items may go to auction or sold via formal bids or informal bids. State contracting laws will govern in absence of city policy. B. ALTERNATIVE ACTIONS: 1. Motion to approve the sale or disposal of surplus property as identified on the attached lists. 2. Motion to deny the sale or disposal of surplus property as recommended. C. RECOMMENDATION: Staff Recommends Option 1 to approve the sale or disposal of surplus property as identified. D. SUPPORTING DATA: A. Surplus List B. Photos Equipment/Supplies Surplus List Department: City Hall 1. $100,000 + A. B. 2. $50,000 - $100,000 A. B. 3. $25,000.00 - $50,000.00 A. B. 4. $10,000 - $25,000 A. B. C. 5. $2,500 - $10,000 A. B. C. 6. $1,000 - $2,500 A B. C. 7. $100 - $1,000 A. B. C. 8. $0-$100 A. Battery Backups B. C. Date: 2/26/2018 cyke!PRwFvt fill 71 NO AC OUTPUT BATTERY City Council Agenda: 02/26/18 2D. Consideration of adopting Resolution 2018-09 accepting a donation from the Soccer Association of a Kifco water real land surface irrigation unit with a value of $10,199 (TP/JS) A. REFERENCE AND BACKGROUND: The Council is being asked to approve a donation from the Soccer Association for a Kifco water reel land surface irrigation for the Bertram Chain of Lakes. The cost of the sprinkler was $10,199. As required by state statute, if the City accepts the donation of funds, the City Council needs to adopt a resolution specifying the amount of the donation and its use. Al. Budget Impact: The donation will be used for irrigation at the park. A2. Staff Workload Impact: Staff participates in the events. Our sponsors will be recognized in all our advertisement and banners. B. ALTERNATIVE ACTIONS: 1. Motion to adopt the Resolution approving the contribution and authorize use of funds. 2. Motion to not approve the contribution and return the funds to the donors. C. STAFF RECOMMENDATION: Staff recommendation is to adopt the resolution accepting the contributions. D. SUPPORTING DATA: • Resolution 2018-09 City of Monticello RESOLUTION NO. 2018-09 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions of MN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY DESCRIPTION_ VALUE Soccer Association Sprinkler $10,199 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city's jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the following stated purpose: DONOR/ENTITY PURPOSE/AMOUNT Soccer Association Irrigation at BCOL/Sprinkler $10,199 value Adopted by the City Council of Monticello this 26th day of February, 2018. Brian Stumpf, Mayor ATTEST: Jennifer Schreiber, City Clerk City Council Agenda: 02/26/2018 2E. Consideration of approving an application for a temporary charitable gambling, permit for a raffle to be conducted by the Wright Countv Ducks Unlimited, Chapter 39, in coniunction with their Annual Banquet on Mav 7, 2018 (JS) A. REFERENCE AND BACKGROUND: The Wright County Ducks Unlimited has applied for a temporary charitable gambling permit for a raffle to be held on May 7, 2018 in conjunction with their Annual Membership Banquet. The event is being held at the River City Extreme. To receive a permit from the State, the City must approve the application. In the past the City has not opposed these exempt gambling license applications for charitable events. B. ALTERNATIVE ACTIONS: 1. Motion to approve the application for a charitable gambling permit for a raffle conducted by the Wright County Ducks Unlimited Chapter 39 on May 7, 2018 for their annual membership banquet at River City Extreme, 3875 School Blvd. 2. Motion to not approve the application for a charitable gambling permit. C. STAFF RECOMMENDATION: Staff supports Alternative #1 and requests Council to approve the application which will be submitted to the State Gambling Control Board. D. SUPPORTING DATA: • Copy of Application for Exempt Gambling Permit MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 9/17 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application • conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. yea r. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization '�A Previous ng v ^ 1 61 AiName: 0tCl I. Au/ JI Number: Minnesota Tax ID Federal Employer ID Number, if any: �`_ Number (FEIN), if any: Mailing Address: ®o Y �iR Cf t� A4,(/e 1 _ yL City:( _ State: A Zip: }/ � County: Name of Chief EX-,''fivc Offi—, (r'Fr)1. f V' LI..0 i4V ,k 6 C / Daytime Phone: Email: } r /. (Permit will be emailed to this email address.) NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal = Religious Veterans 'Other Nonprofit Organization Attdcii'A Lopy of dtke of 08 following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 ❑ IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted% �` (for raffles, list the site where the drawing will take place): �/ Fr \ ( ! LO,�j 4,,�-I r /� `h 0_6Ce 7 / Physical Address (do not use P.O. box): v G�O C� f ( v0- Check one: ® City: I (e C) Zip: 5��� !� >� County: ElTownship: Zip: County: Date(s) of activity (for raffles,A g) ® oIy ' 0 indicate the date of the drawin Check each type of gambling activity that your organization will conduct: = Bingo Paddlewheels Pull -Tabs Tipboards �% r1 Raffle (total value of raffle prizes awarded for the calendar year, including this raffle: $ / A� Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under List of Licensees, or call 651-539-1900. LG220 Application for Exempt Permit 9/17 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no waiting period. The application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). The application is denied. Print City Name: Signature of City Personnel: Title: Date: The city or county must sign before submitting application to the Gambling Control Board. COUNTY APPROVAL for a gambling premises located in a township he application is acknowledged with no waiting period. he application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days. ❑The application is denied. Print County Name: Signature of County Personnel: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 daysof he e nt d/atQe. 7,.��L— ��� 11 Chief Executive Officer's Signature: i�^� Date: (Signature must be CEO's signature; II � ca 1,7C designee may not sign) ( / (— Print Name: 1 o lu REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or a copy of your proof of nonprofit status, and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opportunity employer City Council Agenda: 02/26/2018 2F. Consideration of approving a Special Event Permit for outdoor entertainment at River Citv Extreme on Julv 21, 2018. Applicant: River Citv Extreme (JS) A. REFERENCE AND BACKGROUND: The City has received a Special Event permit application from River City Extreme for live entertainment activities after 10 p.m. Special Event permits are also brought to the City Council if there is the potential that the activity proposed could impact the City's regulations pertaining to noise. The Special Event Ordinance allows the City Council to approve Special Event permits for activity after 10 p.m. 3-19-2: (D) Special events shall not operate before 7 a.m. or after 10 p.m. unless a Special Event Permit (or other) for such activity has been approved by the City Council. Such permit supersedes the provisions of City Code 6-1-10(B). In this case, River City Extreme has applied for a Special Event permit for Saturday, July 21, 2018. Their outdoor events are proposed to take place until midnight. The applicant intends to have live music. As described by the applicant in their site plan and narrative, it is their intent to have the activity occur in south end of their building facing away from the neighborhood. In addition, the area is planned to be permanently fenced off prior to the event. It should be noted that in 2017, the City adopted an ordinance for restaurant/bar outdoor which requires that outdoor operations cease after 10 PM unless exempted through special event permit. The ordinance further requires that noise and music shall not be generated after 9 PM for outdoor sales/seating areas adjacent to residential. Staff is interpreting the ordinance such that the preceding clause for exemption through special event permit also applies for noise and music generation. With the exception of special event permits, regular outdoor activities at River City Extreme shall be per the previously approved CUP for the outdoor seating/activity area. The Wright County Sheriff's Office received a copy of the permit application for review. Al. Budget Impact: None. A2. Staff Workload Impact: Minimal staff time was necessary to review the request and prepare this report. No additional staff time is anticipated for this request. B. ALTERNATIVE ACTIONS: 1. Motion to approve the Special Event Permit for outdoor entertainment at River City Extreme for Saturday, July 21, 2018, as described in the application materials, including exemption from the noise ordinance and notification to the adjacent neighborhood. 2. Motion to deny. C. STAFF RECOMMENDATION: City staff recommends Alternative #1 above. City Council Agenda: 02/26/2018 D. SUPPORTING DATA: A. Application & Narrative B. Certificate of Liability Coverage C. Event Map CITY OF CITY OF MONTICELLO Community Development 505 walnut Street, Suite 1 Special Event Permit Monfiodo Monticello, MN 55362 (763) 295-2711 . info Rci.monticello.mn.us Application Checklist PROPERTY INFORMATION Property Address fY7.S S� 1w,! (IJ,� i✓1.n911'C , �/�l s3 �ti,1 Property Legal Description Property ID Number PROPERTY OWNER INFORMATION Owner Name Owner Address 5z3��i6e so I !a //S! !/ar.� , /%y✓ 537 Owner Phone /xv 65 t-�7r- V70 Owner Email . , 4, • �"� eke o✓ t9���� —Crit , crrc Applicant Name Applicant Address /6Z7 S it G'r t �r Ls� , 5 336 !1 Applicant Phone 7( Mfr/ 930,f, Applicant Email , f gA, jO el Name of Event €/k 12J. LO Location/Address of Event Dates & Times of Event Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the City Clerk's Office. Application Submission Schedule Application, required information, and payment must be submitted no later than 30 working days prior to desired approval date. Application Information Applicants shall note that in addition to a special event permits, any liquor license or permit, sign permits and building permits for tents may also be required and are not included within the special event permit application and approval. Any requested use of City facilities, City staff resources, City equipment, and/or City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council. In addition, events which occur after 10 PM may requires review and approval by the City Council as related to noise ordinances. Please provide clear information in the application regarding these requests. 04/07/17 1 Duration of Permit A temporary use permit for a special event authorized in accordance with this subsection shall be limited to a maximum duration of 14 days per site per calendar year, unless otherwise specifically authorized by the City Clerk. Property Owner's Statement I am the fee title owner of the describedroe -e4 p p rty and I agree to this application. I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previously granted. (Signature) (Date) Applicant's Statement – –1 This application shall be processed in my name and I am the parry whom the City should contact regarding the I application. I have completed all of the applicable filing requirements and 1 hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this application and that the documents and information I have submitted are true and correct. (Signature) (Date) CITY APPROVAL _--- — (City Clerk Signature) (Date) (Community Development Director Signature) I (Date) Special Event Permit Approved ❑ I Denied ❑ Approval is granted with the following conditions: Internal review checklist (as applicable): Public Works Routing Admin Parks Streets Director Law Enforcement Notification Building Department (Tents) i Monticello Community Center Room/Park Reservations i Post -Approval Routing/Requirements Applicant -- Public Works Law Enforcement Notification City Clerk Monticello Community Center Room/Park Reservations Liability Insurance Certificate Received Surrounding Property Owner Notification Complete 04/07/17 4 I f r. r rt. FQuttine a s [w l River CityjFxtreme, I _ JT - i� xs • 7 sPIMA � _ _ s .r I -l> me$ — l all �r _ //�:./ Elk River High School 20 Year Reunion River City Extreme 1. This event will be held in the former River City Extreme Volleyball Area. This site will be permanently fenced in prior to this event. This event is a 20 year high school reunion. This evens will be held on 7/21/18 from 6pm-midnight or so. a. 6PM-7PM Registration b. 7PM-8PM Social Hour c. 8PM-11PM Band (variety of 90's music) d. 11PM- start to close it down or move inside The portable stage for the band will be set up near the building facing South away from the nearby neighborhood. We have had a couple outdoor events in the parking lot and did not have any issues with noise. 2. Not sure if we are having a tent or not yet, if we do we will obtain a tent permit with Building Department. 3. There is no request for any City resources. A� ® CERTIFICATE OF LIABILITY INSURANCE I DATE(MP.,jDD,nYYY) 1/10/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Mar Banfield NAME: Y Corporate 4 Insurance Agency Inc. (A/CDNNo E#1.. (952)893-9218 AIC, No): (952)893-9402 7220 Metro Boulevard E-MAIL ADDRESS: mbanfield@corporatefour.com INSURER(S) AFFORDING COVERAGE NAIC # Edina [dN 55439-2133 I INSURERA-Cincinnati Insurance Co. INSURED I INSURERB:Illinois Casualtv River City Extreme Inc.INSURER C: 563 Bielenberg Drive, #115 INSURERD: I INSURER E; Woodbury IAN 55125 INSURER F: COVERAGES CERTIFICATE NUMBER:17 /18 GL & Liquor REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR IVSD WVD POLICY NUMBER IMM/DDIYYYYI IMM/DD/VYYYI LIMITS X COMMERCIAL GENERAL LIABILITY EACH DAMAU9 UyRRENRENFE S 1,000,000 A CLAIMS -MADE ❑X OCCUR I PREMISE IEa occurencel S 500,000 EPP0262849 7/1/2017 7/1/2018 I MED EXP (Any one person) $ excluded PERSONAL B ADV INJURY S 1,000,000 I 2,000,000 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S X POLICY r, PRO JECT LOC U PRODUCTS -COMP/OP AGG S 2,000,000 S OTHER'. COMBINED SINGLE LIMIT S AUTOMOBILE LIABILITY (Ea accidentl ANY AUTO BODILY INJURY (Per person) S _ ALL OWNED SCHEDULED I BODILY INJURY (Per accident) S _ AUTOS AUTOS NON -OWNED I PROPERTY DAMAGE S HIRED AUTOS AUTOS (Per accident) S AB EACH OCCURRENCE S EXCESS UAB H CCCUR LAIMS-MADE (AGGREGATE 5 I DED � I RETENTIONS $ WOHKERS COMPENSATION I STATUTE I ER ORH AND EMPLOYERS' LIABILITY Y� I E.L. EACH ACCIDENT S ANY PROPRIETOR/PARTNER/EXECUTIVE N / A OFFICER/MEMBER EXCLUDED? I (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE S Ites, describe under DISEASE POLICY LIMIT S DESCRIPTION OF OPERATIONS below E.L. - B I Liquor Liability LL98545 7/1/2017 7/1/2016 11,000.000 ea. common cause DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) Premises at 3875 School Blvd., Monticello, MN including adjacent fenced outdoor patio and volleyball court. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Monticello THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 505 Walnut St. 41 ACCORDANCE WITH THE POLICY PROVISIONS. Monticello, MN 55362 AUTHORIZED REPRESENTATIVE Glenn Carlson/MARYB ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD INS025 /9nun11 City Council Agenda 02/26/2018 2G. Consideration of adoptine Resolution 2018-10 supporting a respectful workplace. (TE) A. REFERENCE AND BACKGROUND: As city leaders, we have an important role in promoting a positive respectful climate in the workplace. The city council is asked to adopt the attached Resolution 2018-10 supporting a respectful workplace culture. The resolution was drafted from the League of Minnesota Cities model resolution. Al. Budget Impact: None. A2. Staff Workload Impact: Minimum. B. ALTERNATIVE ACTIONS: 1. Motion to approve adopting Resolution 2018-10 supporting a respectful workplace. 2. Motion to deny adopting Resolution 2018-10 supporting a respectful workplace. C. STAFF RECOMMENDATION: Staff and the Personnel Committee recommend Alternative #1. D. SUPPORTING DATA: • Resolution 2018-10 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2018-10 A RESOLUTION SUPPORTING A RESPECTFUL WORKPLACE WHEREAS, the City of Monticello is committed to promoting a positive work environment in which all employees, contractors, commissioners, appointed officials, and elected officials are treated with respect and dignity; and WHEREAS, this Council holds itself, its appointed officials, commissioners, and employees to a high standard of conduct; and WHEREAS, the City seeks to provide a professional atmosphere where personal and professional excellence is fostered; and WHEREAS, the City finds effective policy and procedures, coupled with respectful workplace training, will assist in preventing harassment and supporting individuals who are being harassed to come forward, and ensure a problem is addressed quickly and effectively; and WHEREAS, discrimination and harassing behaviors disrupt the workplace, are often unlawful, and detract from the productivity and effectiveness of city staff and officials in conducting the important work we do on behalf of our residents; and WHEREAS, it is the City's expectation if someone is being harassed, he or she will be supported and treated with respect and the inappropriate behavior will be addressed; and WHEREAS, the City will provide a reporting process and a means to address discrimination and harassment; and WHEREAS, harassing workplace behaviors will not be tolerated, nor will retaliation for reporting a complaint or for participating in an investigation. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello as follows: this City Council supports a respectful workplace culture and will work to create a harassment -free environment for all employees, elected officials, appointed officials, and commissioners in the city. ADOPTED BY the Monticello City Council on this 26th day of February, 2018. Mayor Brian Stumpf Attest: City Clerk City Council Agenda: 2/26/2018 211. Consideration of approving amendments to the citv's Personnel Policv (TE) A. REFERENCE AND BACKGROUND: Council is asked to consider approving the attached amendments to the city's Personnel Policy. The recommended updates include the addition of a respectful workplace policy and an updated sexual harassment prevention policy both of which have been recommended by the League of MN Cities and have been reviewed by attorney Susan Hansen. Adoption of the respectful workplace policy and updated sexual harassment prevention policy is consistent with, and in support of, the associated resolution on the City Council agenda. Training will be provided on the respectful workplace policy and updated sexual harassment prevention policy in early March. Additional policy updates include a variety of miscellaneous administrative updates related to hours reporting, PTO/vacation donation, grievances, public purpose expenditures, and disposal of city property. Al. Budget Impact: None. A2. Staff Workload Impact: Minimum. B. ALTERNATIVE ACTIONS: 1. Motion to approve amendments to the city's Personnel Policy. 2. Motion to deny approval amendments to the city's Personnel Policy. C. STAFF RECOMMENDATION: City staff and the Personnel Committee recommend Alternative #1. D. SUPPORTING DATA: • Personnel Policy Updates 2018 Personnel Policy Updates 2018 8. HOURS OF WORK Flex Time—Hours Requirement and Time Reporting (Exempt Emplovees) A. All exempt employees shall establish and adhere to a regular work schedule. Non -routine departures from the regular work schedule are allowable with supervisor approval. B. All exempt positions within the city require employees work a minimum 40 hetif aver .o work wee 80 hours per pay period. Many exempt positions within the city incur incidental hours in excess of 4 0 hOUfS Per- Week outside of the normal scheduled work day. These hours are to be expected as part of the job requirements and are not directly compensated for in addition to base salary. C. Exempt employees are required to use a minimum of 4 hours of vacation/PTO when taking a full day off on any regularly scheduled work day regardless of hours worked in the pay period. Note: All timesheets must reflect a minimum of 80 hours therefore, employees may be required to use more than 4 hours of vacation/PTO depending on hours worked in the pay period. The City does .,ekno., ledge the dedieatio,, and flex b ilit., of its staff and there n, nxa-,, allow exempt e ployees to take up to n t,otffs of time 0 o week without a deduetien to PTO,, aver -age All flex ti mo uoaso n. uk bo app o rninirnize an dis Ptio,, to City 12. EMPLOYEE BENEFITS Vacation and PTO Donation Employees may transfer their earned vacation hours from one employee to another under the following conditions: A. Such transfers can be made only after the showing of unique or special circumstances and only upon the approval of the City Administrator. Before such transfer will be approved, the proposed recipient of the transfer must be eligible for vacation or PTO and have used all of his/her paid leave vacation or PTO. B. Donated time must be used within the year donated and is not eligible for rollover into a new year. 15. GRIEVANCE PROCEDURE Grievabilitv The following actions are not grievable: 1. While certain components of a performance evaluation, such as disputed facts reported to be incomplete or inaccurate are challengeable, other performance evaluation data, including subjective assessments, are not; 2. Dismissals of employees during their probationary period (subjeet to Veteran's -Pr-efer-enee Laws); 3. Demotions of employees who do not pass their promotional probation; 4. Pay increases or lack thereof; 5. Merit pay awards; and 6. Other actions that are inherent managerial rights. The above list is not meant to be all-inclusive or exhaustive. 16. SEXUAL HARASSMENT PREVENTION POLICY (Replacing old policy) The City of Monticello is committed to creating and maintaining a public service work place free of harassment and discrimination. Such harassment is a violation of Title VII of the Civil Rights Act of 1964, the Minnesota Human Rights Act, and other related employment laws. In keeping with this commitment, the city maintains a strict policy prohibiting unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical harassment. This policy statement is intended to make all employees, volunteers, members of boards and commissions, and elected officials sensitive to the matter of sexual harassment, to express the city's strong disapproval of unlawful sexual harassment, to advise employees against this behavior and to inform them of their rights and obligations. The most effective way to address any sexual harassment issue is to bring it to the attention of management. Applicability Maintaining a work environment free from harassment is a shared responsibility. This policy is applicable to all city employees, volunteers, members of boards and commissions, and City Council members, both in the workplace and other city -sponsored social events. Definitions To provide employees with a better understanding of what constitutes sexual harassment, the definition, based on Minnesota Statute § 363.01, subdivision 41, is provided: sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature, when: • Submitting to the conduct is made either explicitly or implicitly a term or condition of an individual's employment; or • Submitting to or rejecting the conduct is used as the basis for an employment decision affecting an individual's employment; or • Submitting to or rejecting the conduct is used as the basis for an employment decision affecting an individual's employment; or • Such conduct has the purpose or result of unreasonably interfering with an individual's work performance or creating an intimidating, hostile or offensive work environment. Examples of inappropriate behaviors that are unacceptable and therefore prohibited, even if not unlawful in and of themselves include: unwanted phvsical contact, unwelcome sexual jokes or comments, sexually explicit posters or pinups; repeated and unwelcome requests for dates or sexual favors; sexual Gestures or any indication, expressed or implied, that job security or any other condition of employment depends on submission to or rejection of unwelcome sexual requests or behavior. In summary, sexual harassment is the unwanted, unwelcome or repeated action of an individual against another individual, using sexual overtones. Expectations The City of Monticello recognizes the need to educate its employees, volunteers, members of boards and commissions, and elected officials on the subject of sexual harassment and stands committed to providing information and training. All employees are expected to treat each other and the general public with respect, and assist in fostering an environment free from offensive behavior or harassment. Violations of this policy may result in discipline, including possible termination. Each situation will be evaluated on a case-by-case basis. Employees who feel that they have been victims of sexual harassment, or employees who are aware of such harassment, should immediately report their concerns to any of the following: 1. A supervisor; 2. Human Resources Manager; 3. City Administrator; 4. Mayor or city councilmember. In addition to notifying one of the above persons and stating the nature of the harassment, the employee is also encouraged to take the following steps, if the person feels safe and comfortable doing so. If there is a concern about the possibility of violence, the individual should use his/her discretion to call 911, and as soon as feasible, a supervisor. Communicate to the harasser the conduct is unwelcome. Professionally, but firmly, tell whoever is engaging in the disrespectful behavior how you feel about their actions, and request the person to stop the behavior because you feel intimidated, offended, or uncomfortable. If practical, bring a witness with you for this discussion. 2. In some situations such as with an offender from the public, it is preferable to avoid one on one interactions. Talk to your supervisor about available options to ensure there are others available to help with transactions with an offender. 3. To reiterate, it's important you notify a supervisor, the human resources manager, the city administrator, the mayor or councilmember of your concerns. The person to whom you speak is responsible for documenting the issues and for giving you a status report on the matter. If, after what is considered to be a reasonable length of time (for example, 30 days), you believe inadequate action is being taken to resolve your complaint/concern, the next step is to report the incident to the human resources manager, city administrator, the mayor or the city attorney. The city urges conduct which is viewed as offensive be reported immediately to allow for corrective action to be taken through education and immediate counseling, if appropriate. Management takes these complaints seriously, and has the obligation to provide an environment free of sexual harassment. The city is obligated to prevent and correct unlawful harassment in a manner which does not abridge the rights of the accused. To accomplish this task, the cooperation of all employees is required. In the case of a sexual harassment complaint, a supervisor must report the allegations promptly to the human resources manager. If the human resources manager is the subject of the complaint, then the supervisor is to report the complaint to the city administrator. A supervisor must act upon such a report even if requested otherwise by the victim. The city will take action to correct any and all reported harassment to the extent evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Strict confidentiality is not possible in all cases of sexual harassment as the accused has the right to answer charges made against them; particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. The City is not voluntarily engaging in a dispute resolution process within the meaning of Minn. Stat. § 363A.28, subd. 3(b) by adopting and enforcing this workplace policy. The filing of a complaint under this policy and any subsequent investigation does not suspend the one-year statute of limitations period under the Minnesota Human Rights Act for bringing a civil action or for filing a charge with the Commissioner of the Department of Human Rights. Special Revortinu Requirements When the supervisor is the alleged harasser, a report will be made to the human resources manager who will assume the responsibility for investigation and discipline. If the human resources manager is the alleged harasser, a report will be made to the city administrator who will confer with the City Attorney regarding appropriate investigation and action. If the city administrator or councilmember is the alleged harasser, the report will be made to the human resources manager and referred to the City Attorney who will undertake the necessary investigation. The City Attorney will report his/her findings to the City Council, which will take the action it deems appropriate. If an elected or appointed city official (e.g., council member or commission member) is the victim of disrespectful workplace behavior, the City Attorney will be consulted as to the appropriate course of action. Retaliation The City of Monticello will not tolerate retaliation or intimidation directed towards anyone who makes a complaint of employment discrimination, who serves as a witness or participates in an investigation, or who is exercising his/her rights, including when requesting religious or disability accommodation. Retaliation is broader than discrimination and includes, but is not limited to, any form of intimidation, reprisal or harassment. While each situation is very fact dependent, generally speaking retaliation can include a denial of a promotion, job benefits, or refusal to hire, discipline, negative performance evaluations or transfers to less prestigious or desirable work or work locations because an employee has engaged or may engage in activity in furtherance of EEO laws. It can also include threats of reassignment, removal of supervisory responsibilities, filing civil action, deportation or other action with immigration authorities, disparagement to others or the media and making false report to government authorities because an employee has engaged or may engage in protected activities. Any individual who retaliates against a person who testifies, assists, or participates in an investigation may be subject to disciplinary action up to and including termination. If you feel retaliation is occurring within the workplace, please report your concern immediately to any of the following: 1. Immediate supervisor; 2. Human Resources Manager; 3. City Administrator; 4. Mayor or City Councilmember 5. In the event an employee feels retaliation has occurred by the City Administrator or the City Council, then reporting may be made to the City Attorney. Supervisors who have been approached by employees with claims of retaliation will take the complaint seriously and promptly report the allegations promptly to the human resources manager, or if the complaint is against the human resources manager to the city administrator, who will decide how to proceed in addressing the complaint. RESPECTFUL WORKPLACE POLICY NEW The intent of this policy is to provide general guidelines about conduct that is and is not appropriate in the workplace and other city -sponsored social events. The city acknowledges this policy cannot possibly predict all situations that might arise, and also recognizes that some employees are exposed to disrespectful behavior, and even violence, by the very nature of their jobs. Applicabilitv Maintaining a respectful public service work environment is a shared responsibility. This policy is applicable to all city employees, volunteers, members of boards and commissions and City Council members. Abusive Customer Behavior While the city has a strong commitment to customer service, the city does not expect employees to accept verbal and other abuse from any customer. An employee may request that a supervisor intervene when a customer is abusive, or the employee may defuse the situation themselves, including professionally ending the contact. If there is a concern about the possibility of violence, the individual should use his/her discretion to call 911, and as soon as feasible, a supervisor. Employees should leave the area immediately when violence is imminent unless their duties require them to remain (such as police officers). Employees must notify their supervisor about the incident as soon as possible. Tvpes of Disrespectful Behavior The following behaviors are unacceptable and therefore prohibited, even if not unlawful in and of themselves: Violent behavior: includes the use of physical force, harassment, bullying or intimidation. Discriminatory behavior: includes inappropriate remarks about or conduct related to a person's race, color, creed, religion, national origin, disability, sex, pregnancy, gender -biased statements, such as stereotypes about women or men, marital status, age, sexual orientation, gender identity, or gender expression, familial status, or status with regard to public assistance. Offensive behavior: may include such actions as: rudeness, angry outbursts, inappropriate humor, vulgar obscenities, name calling, disparaging language, or any other behavior regarded as offensive to a reasonable person based upon violent or discriminatory behavior as listed above. It is not possible to anticipate in this policy every example of offensive behavior. Accordingly, employees are encouraged to discuss with their fellow employees and supervisor what is regarded as offensive, taking into account the sensibilities of employees and the possibility of public reaction. Although the standard for how employees treat each other and the general public will be the same throughout the city, there may be differences between work groups about what is appropriate in other circumstances unique to a work group. If an employee is unsure whether a particular behavior is appropriate, the employee should request clarification from their supervisor or the human resources manager. Names and Pronouns: Every employee will be addressed by a name and by pronouns that correspond to the employee's gender identity. A court-ordered name or gender change is not required. Emplovee Response to Disrespectful Workplace Behavior All employees should feel comfortable calling their supervisor or another manager to request assistance should they not feel comfortable with a situation. If situations involve violent behavior call the police or ask the individual to leave the area. If employees see or overhear a violation of this policy, employees should advise a supervisor, the human resources manager, city administrator, mayor or city councilmember promptly. Employees who believe disrespectful behavior is occurring are encouraged to deal with the situation in one of the ways listed below. If there is a concern about the possibility of violence, the individual should use his/her discretion to call 911, and as soon as feasible, a supervisor. Step 1(a). If you feel comfortable doing so, professionally, but firmly, tell whoever is engaging in the disrespectful behavior how you feel about their actions. Politely request the person to stop the behavior because you feel intimidated, offended, or uncomfortable. If practical, bring a witness with you for this discussion. Step 1(b). If you fear adverse consequences could result from telling the offender or if the matter is not resolved by direct contact, go to your supervisor, the human resources manager or city administrator. The person to whom you speak is responsible for documenting the issues and for giving you a status report on the matter. In some situations, with an offender from the public, it is preferable to avoid one on one interactions. Talk to your supervisor about available options to ensure there are others available to help with transactions with the offender. Step 1(c). The city urges conduct which is viewed as offensive be reported immediately to allow for corrective action to be taken through education and immediate counseling, if appropriate. It is vitally important you notify a supervisor, the human resources manager, city administrator, the mayor or councilmember of promptly of your concerns. Any employee who observes sexual harassment or discriminatory behavior, or receives any reliable information about such conduct, must report it promptly to a supervisor, human resources manager or the city administrator. Step 2. If, after what is considered to be a reasonable length of time (for example, 30 days), you believe inadequate action is being taken to resolve your complaint/concern, the next step is to report the incident to the city administrator or city attorney. Supervisor's Response to Allegations of Disrespectful Workplace Behavior Employees who have a complaint of disrespectful workplace behavior will be taken seriously. In the case of discriminatory behavior, a supervisor must report the allegations promptly to the human resources manager, who will determine whether an investigation is warranted. A supervisor must act upon such a report even if requested otherwise by the victim. In situations other than discriminatory behavior, supervisors will use the following guidelines when an allegation is reported: Step 1(a). If the nature of the allegations and the wishes of the victim warrant a simple intervention, the supervisor may choose to handle the matter informally. The supervisor may conduct a coaching session with the offender, explaining the impact of his/her actions and requiring the conduct not reoccur. This approach is particularly appropriate when there is some ambiguity about whether the conduct was disrespectful. Step 1(b). Supervisors, when talking with the reporting employee will be encouraged to ask him or her what he or she wants to see happen next. When an employee comes forward with a disrespectful workplace complaint, it is important to note the city cannot promise complete confidentiality, due to the need to investigate the issue properly. However, any investigation process will be handled as confidentially as practical and related information will only be shared on a need to know basis and in accordance with the Minnesota Data Practices Act. Step 2. If a formal investigation is warranted, the individual alleging a violation of this policy will be interviewed to discuss the nature of the allegations. The person being interviewed may have someone of his/her own choosing present during the interview. Typically, the investigator will obtain the following description of the incident, including date, time and place: • Corroborating evidence. • A list of witnesses. • Identification of the offender. Step 3. The supervisor must notify the human resources manager about the allegations. Step 4. In most cases, as soon as practical after receiving the written or verbal complaint, the alleged policy violator will be informed of the allegations, and the alleged violator will have the opportunity to answer questions and respond to the allegations. The City will follow any other applicable policies or laws in the investigatory process. Step 5. After adequate investigation and consultation with the appropriate personnel, a decision will be made regarding whether or not disciplinary action will be taken. Step 6. The alleged violator and complainant will be advised of the findings and conclusions as soon as practicable and to the extent permitted by the Minnesota Government Data Practices Act. Special Reporting Requirements When the supervisor is perceived to be the cause of a disrespectful workplace behavior incident, a report will be made to the human resources manager who will determine how to proceed in addressing the complaint as well as appropriate discipline. If the human resources manager is perceived to be the cause of a disrespectful workplace behavior incident involving city personnel, the report will be made to the city administrator who will confer with the city attorney regarding appropriate investigation and action. Pending completion of the investigation, the human resources manager or city administrator may at his/her discretion take appropriate action to protect the alleged victim, other employees, or citizens. If an elected or appointed city official (e.g., council member or commission member) is the victim of disrespectful workplace behavior, the City Attorney will be consulted as to the appropriate course of action. Confidentialitv A person reporting or witnessing a violation of this policy cannot be guaranteed anonymity. The person's name and statements may have to be provided to the alleged offender. All complaints and investigative materials will be contained in a file separate from the involved employees' personnel files. If disciplinary action does result from the investigation, the results of the disciplinary action will then become a part of the employee(s) personnel file(s). Retaliation Consistent with the terms of applicable statutes and city personnel policies, the city may discipline any individual who retaliates against any person who reports alleged violations of this policy. The city may also discipline any individual who retaliates against any participant in an investigation, proceeding or hearing relating to the report of alleged violations. Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment. 17. PUBLIC PURPOSE EXPENDITURE POLICY G. Expenditures for membership in professional rmmunity organizations and attendance at meetings and professional conferences serve a public purpose by keeping employees informed of: • state and federal laws and proposed legislation, • rules, regulations, court and arbitration decisions, • current trends and best practices, • risk management, • effective employee and labor relations strategies and issues, • availability of grants and other funding sources, • community concerns, and • public-private partnership opportunities. All of the foregoing are directly related to the betterment and improvement of municipal government operations. the porf Fmaneo of eity related gvo-mnantal %fietiefis and to the service provided to the residents. 31. CITY PROPERTY AND OTHER EQUIPMENT F. City property shall be disposed of in a manner compliant with Minn. Stat. § 15.054. No property should be given to or salvaged by employees. Property disposed of in city trash receptacles is considered city property until hauled away. City Council Agenda: 02/26/2018 2I. Consideration of accepting nronosals and awarding a mowing and maintenance services contract to Aqua Green Lawn for a three vear contract at an annual cost of $15,000. (TP) A. REFERENCE AND BACKGROUND: Carefree Lawn Service has provided contract mowing services to the City of Monticello for a number of years. However, the Parks department was notified recently by Carefree that they will no longer be able to provide contracted mowing services to the City. The mowing contract included maintenance at Riverside Cemetery, semi-annual cleanups at the cemetery, along with nuisance mowing of blight orders (which were charged back to the property owner's in violation of the ordinance). With the contract dissolving, staff requested RFP's to continue contracted mowing services as necessary for a three-year period with a one-year extension, provided both parties agree. Prior to advertising for mowing services, staff reviewed all current contracted mowing areas and also included maintenance of Hillside Cemetery in the contract request. Four proposals were received, with the two low proposals from Aqua Green Lawn and Laumann Outdoor Services. After reviewing the proposals, staff recognized a cost savings from Aqua Green Lawn. The largest cost savings would be at Riverside Cemetery for per time cutting and the annual spring cleanup. All parties that submitted proposals understand the magnitude of the work that needs to be completed at all locations. Al. Budget Impact: The Aqua Green Lawn contract will cost the city a projected $15,000 annually. The proposed contract for base service includes 10 mowings/season at both Riverside and Hillside Cemetery, as well as semi-annual cleanups in the spring and fall. Budget funds are included in the Riverside Cemetery and Parks General Funds. A2. Staff Workload Impact: Parks staff will oversee contracted areas to assure work is completed appropriately at each site. B. ALTERNATIVE ACTIONS: 1. Motion to consider accepting proposals and awarding a three-year mowing and maintenance services contract with a one-year extension to Aqua Green Lawn at an annual contract cost of $15,000. 2. Motion to deny contracted mowing services proposals. C. STAFF RECOMMENDATION: City staff recommends entering into a contract with Aqua Green Lawn for contracted mowing services as outlined in Alternative #1. D. SUPPORTING DATA: A. Quote tabulation B. Proposal Cost Comparison C. Aerial Photos (map) CITY OF MONTICELLO QUOTE TABULATION MOWING AND LANDSCAPE MAINTENANCE FOR THE CITY OF MONTICELLO, WRIGHT COUNTY, MINNESOTA QUOTES OPENED: 02/09/18 - 8:00am CONTRACTOR PHONE RIVERSIDE CEMETERY HILLSIDE CEMETERY WEED CONTROL BLIGHT HELLMAN OUTDOOR SERVICES $950 - Per mowing $285 - Per mowing 103rd St 763-350-3087 $90 $200 - Litter Debris $100 - Litter debris $70 12" < Princeton, MN 55371 $1400 - Spring cleanup $300 - Spring cleanup $125 12"+ $3500 - Fall cleanup $400 - Fall Cleanup AQUA GREEN LAWNS $850 - Per mowing $200 - Per mowing 3085 Co. Rd 39 NE 763-295-4644 $300 - Litter Debris $125 - Litter debris $125 $100 Monticello, MN 55362 $500 - Spring cleanup $200 - Spring Cleanup $3100 - Fall Cleanup $400 - Fall Cleanup LAUMANNS OUTDOORS $995 - Per mowing $195 - Per mowing 871 Crofoot Ave SW $85 - Litter Debris $55 - Litter debris 763-477-2971 $125 $90 Buffalo, MN 55313 $1695 - Spring Cleanup $390 - Spring cleanup $1900 - Fall Cleanup $390 - Fall cleanup PRECISION CUT $1400 - Per mowing $210 - Per mowing 17448 Riverview Ln SE $170 - Litter debris $50 - Litter Debris 612-852-8323 $60 $45 Big Lake, MN 55309 $3300 - Spring cleanup $590 - Spring cleanup $4900 - Fall cleanup $740 - Fall cleanup I hereby certify that this is true and correct tabulati�n�quotes received on February 9, 2018. Tom Pawelk, Park Superintendent COST COMPARISON Quote Tabulation - Mowing & Landscape Maintenance - 2018 AQUA GREEN LAWN LAUMANN OUTDOOR Per Mowing $850 $995 Litter & Debris $300 $85 Spring Clean Up $500 $1,695 Fall Clean Up $3,100 $1,900 AQUA GREEN LAWN LAUMANN OUTDOOR Per Mowing $200 $195 Litter & Debris $125 $55 Spring Clean Up $200 $390 Fall Clean Up $400 $390 WEED CONTROL AQUA GREEN LAWN LAUMANN OUTDOOR Per Treatment) $125 I I $125 - $145 Aqua Green Lawn - $215 Laumann Outdoor - $1,195 Aqua Green Lawn - $1,200 Laumann Outdoor - $5 Laumann Outdoor - $70 Laumann Outdoor - $190 Aqua Green Lawn - $10 Laumann Outdoor AQUA GREEN LAWN LAUMANN OUTDOOR Per Mowing) $100 1 I $90 1- $10 Laumann Outdoor AQUA GREEN LAWN LAUMANN OUTDOOR Per Mowing yt $850 * 10 = $995 * 10 = Full Year $8,500 $9,950 Spring Clean Up $500 $1,695 Fall Clean Up $3,100 $1,900 PROJECTED TOTAL COST $12,100 $13,545 * 10 times maximum- as per stated in specifications AQUA GREEN LAWN LAUMANN OUTDOOR Per Mowing * $200 * 10 = $195 * 10 = Full Year $2,000 $1,950 Spring Clean Up $200 $390 Fall Clean Up $400 $390 PROJECTED TOTAL COST $2,600 $2,730 * 10 times maximum- as per stated in specifications AQUA GREEN LAWN $12,100 LAUMANN OUTDOOR $13,545 HILLSIDE CEMET .•• $2,730 TOTAL "PROJECTED" MOWING COST FOR BOTH CEMETERIES - 2018 $14,700 $16,275 Fi rn x-- ' ; C ribou C~ `•f - - A* ationst4re i0l� 5 Stannard Iron Wire Works f` r . lith Family �ife'Cen#er �- tY Ct HILLSIDE CEMETERY approx. 3 acres k Stannard Iron Wire Works f` r . lith Family �ife'Cen#er �- tY Ct HILLSIDE CEMETERY approx. 3 acres " � ` • � "� - a .fix f _► _� _ - 4 Hillside Terrace 3D� F — GOiff Now - % s •i+Yr —,Nor_ .iii Imagery @2010 Gaaglr; Map data 02D1 8 Gaggle United States Terms Send Feedback 50 ft6 .�r ' ES jay: �:. ,fa' : • � . + ppRpX1M Igo lips IreO City Council Agenda: 02/26/2018 2J. Consideration of approving purchase of a 2018 Toro Procore 1298 Mechanical Turf Aerator for the Parks Department through the NIPA contract at a cost of $29,950 through the Central Equipment (Internal Service) Fund (TP) A. REFERENCE AND BACKGROUND: City Council is asked to accept a quote from the NIPA (National Intergovernmental Purchasing Alliance) contract holder MTI Distributing, and to authorize the purchase of a new 2018 Toro Procore 1298 Mechanical Turf Aerator for the Parks Department. The purchase will be made from the Capital Equipment Fund previously established by council action and funded by debt issuance. The 2018 Toro Procore 1298 is currently not listed on the State Contract Purchasing agreement; however, this unit is listed in the NIPA and NJPA (National Joint Powers Association) cooperative purchasing contracts in which the City of Monticello is a member of both. The NJPA contract is listed slightly higher than the NIPA contract. Currently MTI Toro is working on submitting to the State Contract but after speaking with the MTI representative, they will be submitting the same pricing for the MN State Contract. This purchase will be additional equipment for the ballfield turf maintenance program. The Toro Procore 1298 will be powered by the new Kioti tractor council approved for Parks Department. This equipment will help keep compacted soils loose for safe play and soil and turf health. Al. Budget Impact: The new 2018 Toro Procore 1298 will be financed by the Central Equipment Fund. The Central Equipment Fund is an internal service fund that provides financing for governmental fund (General Fund) capital equipment purchases of $10,000 or more. The Central Equipment Fund recovers equipment costs with annual lease payments from the benefitting department. The annual recovery for this purchase is $3,700. A2. Staff Workload Impact: Improve staff efficiencies for proper equipment. B. ALTERNATIVE ACTIONS: 1. Motion to approve the purchase of a new 2018 Toro Procore 1298 for the Parks Department through the NIPA contract for $29,950 through the Central Equipment (Internal Service) Fund. 2. Motion to deny the purchase of this equipment for the Parks Department. C. STAFF RECOMMENDATION: City staff recommends Council to approve the purchase of a new Toro Procore 1298 for the Parks Department from the NIPA contract to be used for the ballfield turf maintenance program as outlined in Alternative #1. D. SUPPORTING DATA: A. National IPA cooperative purchasing quote from MTI Distributing (TORO). B. NJPA cooperative purchase quote. C. Brochure of aerator attachment. tiid D I S T R I B U T I N G Tom Pawelk City of Monticello 505 Walnut Street Monticello, MN 55362 MTI Distributing Equipment Proposal February 12, 2018 Expiration Date: 3/14/2018 NATIONAL IPA PRICING - CONTRACT #2017025 Qty Model Number Description Price Price Extension 1 09716 ProCore 1298 *The City of Monticello is a current member of the National IPA - Member #2509951 $29,950.00 $29,950.00 TOTALS Equipment Total $29,950.00 Toro Protection Plus Trade Ins Estimated Sales/Use Tax Tota Quote is valid for 30 days New Toro commercial equipment comes with a two-year manufacturer warranty Equipment delivery at no additional charge All commercial products purchased by a credit card will be subject to a 2.5% service fee. $0.00 $0.00 $0.00 $29,950.00 Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Larry Gorman, SCPS Outside Sales Representative 612-877-0830 Karen Wangensteen Inside Sales Representative 763-592-5643 MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429 tiid D I S T R I B U T I N G Tom Pawelk City of Monticello 505 Walnut Street Monticello, MN 55362 MTI Distributing Equipment Proposal February 14, 2018 Expiration Date: 3/16/2018 NATIONAL JOINT POWERS ALLIANCE (NJPA) PRICING - CONTRACT #062117-TTC Qty Model Number Description Price Price Extension 1 09716 ProCore 1298 *The City of Monticello is a current member of the NJPA - Member #34872 $30,919.20 $30,919.20 TOTALS Equipment Total $30,919.20 Toro Protection Plus Trade Ins Estimated Sales/Use Tax Tota Quote is valid for 30 days New Toro commercial equipment comes with a two-year manufacturer warranty Equipment delivery at no additional charge All commercial products purchased by a credit card will be subject to a 2.5% service fee. $0.00 $0.00 $0.00 $30,919.20 Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Larry Gorman, SCPS Outside Sales Representative 612-877-0830 Karen Wangensteen Inside Sales Representative 763-592-5643 MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429 s ProCore r W Count on New and improved to the core. Innovation The precision -balanced coring head eliminates hopping, rocking and unnecessary vibration. This exclusive system makes the ProCore 864 and 1298 the smoothest large -area aerators on the market. -7 i P - Proven innovation. Increasedproductivity. Superior results. i 864 and 1298 The same gi-ound'-breaking technology that allowed`' .. nced coring the ProCore 648 to revolutionize greens aerai©n is Tads now available for large-area applications i�n.tlie,9ew`.;'',f `" .. ,. . ProCQre 8'64 and 1298., Aerate fairways arld•;spc5ris,;. fi, Cls;'' fficient aeration in efficient 64" (162.9 cm},arid 9.8," (248,.9' cmcriltis',' productivityfigh with the smooth operation and pr`ecisi6ij an`mooth, quiet, powerful ,p''erfoihr • 'you demand. You've never used a :tractor-mo'trrifc ``', t ',;i"y resistancernpact aerator quite like it. And once yoU'ty; i) 1%r MI,AM never go back. r W Count on New and improved to the core. Innovation The precision -balanced coring head eliminates hopping, rocking and unnecessary vibration. This exclusive system makes the ProCore 864 and 1298 the smoothest large -area aerators on the market. -7 i _.� W Aerate faster. When it comes to aeration projects, productivity is the key. That's why Toro offers two ProCore large area aerator models designed to get the job done faster. The ProCore 864 features a 64" (162.6 cm) coring width that can aerate up to 1.5 acres per hour. The ProCore 1298 can aerate up to 2.3 acres per hour with a 98" (248.9 cm) coring width and dual coring heads that articulate to follow undulations in the ground. - The smooth operation of the coring head the to keep the allows operator ProCore running even in the raised - position, increasing productivity - through turnarounds. The three point mount and PTO drive enables easy setup and operation. Durability is second to none with reinforced belt drives, an oversized gear box and an impact resistance system that saves r. wear and tear on the aerator and operator, even in the most challenging conditions. Accessories Tine Heads Windrow Kit Turf Holders Choose from several tine head sets and a wide variety of tine configurations. Add the turf holders to reduce lifting and improve hole quality with each pull. A windrow kit is also available for the ProCore® 864 for easy cleanup. Specifications for ProCore' 864 and 1298 Aeration Width: ProCore 864: 64" (162.6 cm) ProCore 1298: 98" (248.9 cm) Aeration Depth: 5" (12.7 cm) maximum* Tractor Size: ProCore 864: 30 hp (22.4 kW) @ PTO minimum, 35 hp (26.1 kW) @ PTO recommended ProCore 1298: 45 hp (33.6 kW) @ PTO minimum, 50 hp (37.3 kW) @ PTO recommended Tractor Connection: 3 -point Category 1 or 2 Tractor PTO: 540 RPM Forward Hole Spacing (tractor dependent): Variable up to 5" (12.7 cm) Lateral Hole Spacing (tine head dependent): 1.3" - 2.6" (3.3 - 6.6 cm) # of tine heads: ProCore 864: 8, ProCore 1298: 12 Overall Width: ProCore 864: 67" (170.2 cm) ProCore 1298: 101 " (256.5 cm) Height: 38.5" (97.8 cm) Length: 35" (88.9 cm) Weight. ProCore 864: 1,575 lbs. (714.4 kg) ProCore 1298: 2,300 lbs. (1043.3 kg) Certification: ANSI B71.4-2004, American National Standard for Commercial Turf Care Equipment -Safety Specifications Warranty: Two year or 500 hour limited warranty. Refer to Operator's Manual for further details *Hole depths greater than 4" (10.2 cm) can only be achieved with 6.5" (16.5 cm) length tines and with turf holders removed. Some degradation in hole quality may be observed in this configuration. Tine Heads Lateral Spacing Mount Diameter Mini Tine Head 1,3" (3.3 cm) 3/8" (10 mm) (1 row of 6) Mini Tine Head (2 rows of 5) 1.6" (4.1 cm) 3/8" (10 mm) Needle Tine Head 1.6" (4.1 cm) 5 mm or 8 mm 3 Tine Head 2.6" (6.6 cm) 3/4" (19 mm) 4 Tine Head 2.0" (5.1 cm) 3/4" (19 mm) 3 Tine Head HD 2.6" (6.6 cm) 7/8" (22 mm) Productivity Rates Tractor Speed Spacing ProCore 864 ProCore 1298 mph Forward sq. ft. / hr sq. ft./ hr. (km/hr) Hole Spacing (sq.m / hr.) (sq.m / hr.) 0.5 (0.8) 1.0" (25 mm) 14,400 (1,338) 22,050 (2,049) 0.8 (1.2) 1.5" (38 mm) 21,600 (2,007) 33,075 (3,073) 1.0 (1.6) 2.0" (51 mm) 28,800 (2,676) 44,100 (4,097) 1.3 (2.1) 2.5" (64 mm) 36,000 (3,345) 55,125 (5,121) 1.5 (2.5) 3.0" (76 mm) 43,200 (4,013) 66,150 (6,146) 1.8 (2.9) 3.5" (89 mm) 50,400 (4,682) 77,175 (7,170) 2.0 (3.3) 4.0" (102 mm) 57,600 (5,351) 88,200 (8,194) 2.3 (3.7) 4.5" (114 mm) 64,800 (6,020) 99,225 (9,218) TORO' PROFESSIONAL SERVICES Toro Financing A full service offering for all your equipment and irrigation purchases. Flexible financing options can be tailored to meet your operational needs. Toro Protection Plus Extended Protection Plan Protect your budget and your equipment investment. Plans are available for both new and used equipment, and you can choose from various terms to fit your financing terms. Toro Genuine Parts Keep the productivity and performance of your equipment at its peak. Learn about Performance Parts pricing and MVP kits. Find replacement parts online at Toro.com/partsviewer. Products depicted in this brochure are for demonstration purposes only. Actual products offered for sale may vary. 02007 The Toro Company, 8111 Lyndale Ave. S., Bloomington, MN 55420-1196 Part No. 08-030-T. Printed in U.S.A. Toro.com Toro Training Toro Factory Service Schools are available. Explore the training and customer care areas of Toro.com and ToroNSN.COm for readily available education and training materials. Toro Controller Repair Provides irrigation controller boards ready for immediate board exchange to assure that downtime is minimal and your turf stays protected. Toro is the choice for reliability. Toro NSN° An industry -first support network that provides reliable, around-the-clock irrigation central control system trouble -shooting and operation assistance. Call 1 -800 -ASK -TORO. NEW! myTurf m Fleet Management This on-line tool from Toro keeps track of maintenance for all of your turf equipment. Complete product information and parts ordering is also included. Ask your distributor for availablity. Count on it. City Council Agenda: 02/26/2018 2K. Consideration of approving "Music on the Mississippi" an outdoor concert series of three performances located at West Brifte Park for the cost of $3,500 (TP) A. REFERENCE AND BACKGROUND: At the staff budget review meeting in November 2017, City Council asked staff to increase community programming at West Bridge Park with a summer outdoor music series. Staff is currently working with local musicians that can entertain a crowd and will kick off a new music series called "Music on the Mississippi". Staff has secured ASCAP an annual license requirement to play music publicly. City staff will use internal resources to advertise events, administer contracts and coordinate logistics with bands. Currently, the Music on the Mississippi series is limited to three outdoor concert events scheduled on Thursday evenings from 6-9 p.m. on May 31, June 28, and July 26. The cost associated with the concert series is $3,500. Staff is asking City Council to approve funding $3,500 from the Parks General Fund. Staff is currently reaching out to local sponsors this year to help with costs. If additional sponsors would like support the Music on the Mississippi series the intent would be to add additional dates for this summer. Since this is our first year of reaching out to musicians and finding out real costs for programming music, this will help staff develop future programming needs to make music in the park self -sustainable. Staff is also coordinating with food truck vendors, local restaurants and beer vendors for Music on the Mississippi scheduled events. Al. Budget Impact: A cost of $3,500 will be needed from the 2018 Parks General Fund. In 2019 staff will create a park programming line item for budgeting purposes. A2. Staff Workload Impact: Staff workload impact is to recruit bands, administration, marketing and cleanup. B. ALTERNATIVE ACTIONS: 1. Motion to approving $3,500 to fund musicians for Music on the Mississippi and work on sponsorships to help fund the event 2. Motion to deny out door music funding. C. STAFF RECOMMENDATION: City staff recommends funding the new Music on the Mississippi program from the Parks General Fund as outlined in Alternative #1. D. SUPPORTING DATA: • Music on Mississippi Logo to be used for marketing and advertising the new event. 0 J J W V F- z r� .•0 - Ln Ln .` City Council Agenda 02/26/2018 2L. Consideration to adopt Resolution 2018-11 approving a Preliminary Plat and Final Plat and Development Agreement for Otter Creek 6' Addition. Applicant: John Chadwick Farms LLC. (NAC) Property: Legal: Outlot C, Otter Creek Crossing; and portion of Outlot D Address: NA Planning Case Number: 2018-006 A. REFERENCE & BACKGROUND Request(s): Preliminary Plat and Final Plat Deadline for Decision: March, 9th, 2018 Land Use Designation: Places to Work Zoning Designation: IBC — Industrial and Business Campus The purpose of the "IBC" industrial business campus district is to provide for the establishment of limited light industrial business offices, limited light manufacturing, wholesale showrooms and related uses Overlays/Environmental Regulations Applicable: Current Site Use: Surrounding Land Uses: North: East: South: West: in an environment which provides a high level of amenities, including landscaping, preservation of natural features, architectural controls, and other features. NA Vacant/Agriculture I-94 Vacant/Proposed Commercial Industrial Industrial Project Description: The applicant proposes to subdivide the property to create a series of three parcels for industrial development, and one smaller parcel to be added to lands to the east which are currently zoned and guided for commercial development. ANALYSIS In the past year, the owners of the land between Chelsea Road and I-94 in this area have undertaken a series of land use amendments which have had the effect of distinguishing between commercial and industrial portions of this strip of property. City Council Agenda 02/26/2018 The lands subject to these applications lie between the Moon Motors property on the east and County Highway 39 on the west/northwest. Two principal owners have been involved in the applications, which have included subdivision and zoning actions to accommodate approval of an automobile dealership nearest to the Moon Motors site, and land use/zoning actions to specify an industrial use on the westerly portion of the land in question. The applicants are now seeking a plat which will create three industrial parcels on the westerly portion of the land, and a smaller fourth parcel which staff understands may be attached to the commercial land to the east. The total parcel in question is 19.17 acres in area. Upon subdivision, the westerly parcel would be 8.03 acres in size, with two additional parcels at 5.0 acres in size. The easternmost remainder, a 1.14 acre parcel with 100.40 feet of frontage, is proposed to be platted, then potentially to be added to Lot 3 of the recently approved Otter Creek Crossing 5th Addition. In the IBC zoning district, the required lot size is no less than 100 feet of frontage and 8,000 square feet. All parcels meet or exceed these standards. The applicants note that street and utilities are in place, and no changes to those improvements are anticipated as a result of the plat. The City Engineer has verified that there are utility services in place to serve the parcels. Staff notes that at the time of development, the City's policy is to seek sidewalk or pathway improvements along the frontage of subject parcels. The plat includes frontage along both Chelsea Road and County 39, which would entail pedestrian improvements along these roadways at the time a project is to be built on the lots in question. At the time of Planning Commission review, the 1.14 acre parcel was to be platted as Lot 1, Block 1. However, it was noted that the lot would not be allowed separate access to Chelsea Road due to driveway spacing requirements and the parcel's proximity to the intersection of Dalton Avenue and Chelsea Road. As such, staff had considered requiring the applicant to combine Lot 1 with the adjoining property to the east, Otter Creek 5th Addition. With this combination, the applicant would then have to process an additional rezoning and Comprehensive Plan amendment returning this 1.14 acre parcel to B-3 and Places to Shop land use status, consistent with the Otter Creek Crossing 5th Addition parcel to which it is being attached. Instead, after discussing the options with the applicant, staff recommended that the plat be revised to plat the 1.14 acre parcel as an outlot. In this way, the applicants would be able to convey the outlot from one party to the other, and its eventual replatting and zoning considerations would be addressed at time development is anticipated. Under this scenario, no zoning or Comprehensive Plan amendments would be required at this time. Development is not allowed on outlots under the Monticello Zoning Ordinance. N City Council Agenda 02/26/2018 Final Plat As noted above, the applicant has prepared a revised final plat document, which redesignates the 1.14 acre parcel as an outlot. As such, that condition of Exhibit A has been satisfied. Name of Subdivision. The subdivision name, Otter Creek Crossing 6th Addition, is included on the submitted final plat. Location. The plat drawings contain location by section, township, range, county and state, including descriptive boundaries which are mathematically close as required by the Subdivision Ordinance. Monuments. The location of monuments meets the requirements of the Final Plat standards in the Subdivision Ordinance. The proposed has also been submitted to MnDOT for review. Location of Other Features. The submitted final plat meets the requirements to show the location of lots, street, public highways, alleys, parks, and other features with accurate dimensions. Lots and Blocks. All lots and blocks are numbered clearly including: proposed Lot 1, 2, and 3, as well as the surrounding properties as required. Dedicated Roads. There are no new dedicated roads shown. The subdivision gains its access frontage from Chelsea Road, and does not anticipate a need for additional dedicated roadway as it is developed. The applicant must submit a more sufficiently detailed building, site and civil plans as a part of the subsequent CUP and/or site plan application, as applicable to each lot. Easements. The location, width, and intended use of all easements in the parcel are shown. There is a drainage and utility easement lining the perimeter of the plat and four new drainage and utility easements lining the proposed lot lines, consistent with the requirements of the Subdivision Ordinance. Dedication Statement. The submitted final plat contains the necessary statement dedicating all proposed drainage easements. As noted above, there are four drainage and utility easements being proposed lining the lot lines of proposed lots. Erosion and Sediment Control. Preliminary plat requirements necessitate the need for erosion and sediment control plans for construction on the site. The applicant is applying in phases, and will have to attach the plan with the applicable land or site use application. Drainage. The City Engineer will provide recommendations on proposed grading and existing stormwater movement within the subject property as a part of final approval, as well as at the time the applicant files development applications for each parcel. 3 City Council Agenda 02/26/2018 Planning Commission Recommendation The Planning Commission reviewed this item and held a public hearing on the request on February 6th, 2018. The applicant's representative, Wayne Elam of Commercial Realty Solutions, addressed the Commission, indicating that there is no development pending on the proposed lots at this time. The intent will be to combine the Otter Creek 6th Addition Outlot A with the land to the east in Otter Creek 5th at some future point. No other public made comment on the item during the hearing. After the hearing, the Planning Commission recommended unanimously the approval of the preliminary plat. Development Agreement The draft development agreement for the proposed Otter Creek 6th Addition recognizes that the subdivision is proposed to create lots for future development, with the individual lots to be developed by others and subject to required land use application and development -related escrows and fees. The specifics of each development are to be enumerated and secured for each lot by development agreement. It is noted that no access to the outlot is provided. The proposed development agreement does note the prior pre -development agreement and assessment agreements applicable to the property. The preliminary development agreement provides for the stormwater management for the parcels to be managed via regional facilities at Otter Creek business park, and for the trunk storm water fees to be locked in at a set rate per the prior agreement and contract for deed with the City. A separate item on this agenda corresponds to the previously levied assessments for the subject parcel proposed for subdivision. The development agreement requires the apportionment of the assessment to the new lots per the proposed amended assessment agreement. B. ALTERNATIVE ACTIONS 1. Motion to adopt Resolution 2018-11 for approval of the preliminary and final plat and development contract for Otter Creek Crossing 6th Addition, contingent on compliance with those conditions specified in Exhibit Z and based on findings in said resolution. 2. Motion denying Resolution 2018-11 for the preliminary and final plat and development contract for Otter Creek Crossing 6th Addition, based upon findings to be made by the City Council. 3. Motion to table action on the request, pending additional information as identified by the City Council. L! City Council Agenda 02/26/2018 C. STAFF RECOMMENDATION Staff recommends Alternative 1, approval of the Preliminary Plat, Final Plat and development contract with the Exhibit Z notes and conditions. The plat meets the requirements of the applicable zoning district, and with the conditions, will accommodate development in the area anticipated by the Comprehensive Plan. D. SUPPORTING DATA A. Resolution 2018-11 B. Resolution PC -2018-002 C. Certificate of Survey & Preliminary Plat D. Final Plat, Revised per Planning Commission Recommendation E. NINDOT Comment Letter, dated January 17th, 2018 F. Development Contract, Draft Z. Conditions of Approval 5 City Council Agenda 02/26/2018 EXHIBIT Z Conditions of Approval for: Preliminary Plat for Otter Creek Crossing 6' Addition Outlot C, and portion of Outlot D, Otter Creek Crossing 5' Addition 1. Lot 1, Block 1 should be redesignated as Outlot A, with the other parcels denoted Lots 1-3. No construction, use, or direct access to Outlot A, Otter Creek Crossing 6th Addition will be allowed from Chelsea Road until the outlot is replatted and combined with property on either side. This condition is reflected in the revised final plat presented for Council approval. 2. Acknowledgment of the requirement for pedestrian improvements along the street frontage as each lot is development, pursuant to the applicable pedestrian plans and policies in place. 3. Execution of development contract and assessment agreement for Otter Creek 6th Addition. 4. Recommendations of other staff, including the City Engineer. C CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO.2018-11 A RESOLUTION APPROVING THE PRELIMINAY AND FINAL PLAT AND DEVELOPMENT CONTRACT FOR OUTLOT D OF OTTER CREEK CROSSING 6TH ADDITION WHEREAS, John Chadwick Farms, LLC has requested approval of the preliminary and final plat for Outlot D of Otter Creek Crossing 6th Addition; and WHEREAS, the applicant has submitted a request to plat said property into three lots and one outlot parcels which are currently accessed by Chelsea Road; and WHEREAS, the site is guided for commercial uses under the label "Places to Shop" in the City's Comprehensive Plan; and WHEREAS, the Planning Commission has reviewed the preliminary and final plat application and documents pursuant to the regulations of the Monticello Subdivision Ordinance; and WHEREAS, the Planning Commission held a public hearing on February 6th, 2018 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Monticello City Council reviewed the recommendation of the Planning Commission; and WHEREAS, the Monticello City Council reviewed the preliminary and final plat on February 26th, 2018; WHEREAS, the City Council of the City of Monticello makes the following Findings of Fact in relation to the approval: 1. The Plat provides an appropriate means of furthering the intent of the Comprehensive Plan for the site by putting the existing and proposed improvements and parcels to commercial uses. 2. The proposed improvements on the site under the Preliminary Plat are consistent with the needs of the development in this location as a commercial area. 3. The improvements will have expected impacts on public services, including sewer, water, stormwater treatment, and traffic which have been planned to serve the property for the development as proposed. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello, Minnesota: that the final plat of Otter Creek 6th Addition, with drainage and utility easements as required, is hereby approved contingent upon meeting all conditions of the subdivision ordinance; and the following conditions: 1. Lot 1, Block 1 should be redesignated as Outlot A, with the other parcels denoted Lots 1- 3. No construction, use, or direct access to Outlot A, Otter Creek Crossing 6th Addition will be allowed from Chelsea Road until the outlot is replatted and combined with property on either side. 2. Acknowledgment of the requirement for pedestrian improvements along the street frontage as each lot is development, pursuant to the applicable pedestrian plans and policies in place. 3. Recommendations of other staff, including the City Engineer. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA, that the document titled "Development Contract and Planned Unit Development and for Otter Creek Crossing 6th Addition" with assignment of the specific terms and conditions for public improvements and the specific terms and conditions for plat development, is hereby approved ADOPTED this 26th day of February 2018, by the City Council of the City of Monticello, Minnesota. ATTEST: Jeff O'Neill, City Administrator MONTICELLO CITY COUNCIL Brian Stumpf, Mayor 2 EXHIBIT A CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC -2018-002 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MONTICELLO RECOMMENDING APPROVAL OF A PRELIMINARY PLAT KNOWN AS "OTTER CREEK CROSSING 6TH ADDITION" WHEREAS, the applicant is proposing to replat platted land into a 3 -lot subdivision and one outlot; and WHEREAS, the subject property is currently zoned IBC- Industrial Business Campus; and WHEREAS, the subject property is guided for "Places to Work" in the official Comprehensive Plan; and WHEREAS, all lots in the proposed plat conform to the minimum requirements of the IBC Zoning District; and WHEREAS, the Planning Commission held a public hearing to consider the matter at its regular meeting on February 011, 2018, and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: 1. The proposed plat is consistent with the intent of the Monticello Comprehensive Plan. 2. The proposed plat will be consistent with the present and future zoning and land uses in the area. 3. The proposed plat will meet the requirements of the Monticello Zoning Ordinance. 4. The proposed plat will not create undue burdens on public systems, including streets and utilities. 5. The proposed plat will not create substantial impacts, visual or otherwise, on neighboring land uses. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota that the proposed rezoning is hereby recommended for approval, subject to the following conditions: 1. Lot 1, Block 1 should be redesignated as Outlot A, with the other parcels denoted Lots 1-3. No construction, use, or direct access to Outlot A, Otter Creek Crossing 6"' Addition will be allowed from Chelsea Road until the outlot is replatted and combined with property on either side. 2. Acknowledgment of the requirement for pedestrian improvements along the street frontage as each lot is development, pursuant to the applicable pedestrian plans and policies in place. 3. Recommendations of other staff, including the City Engineer. ADOPTED this 6h day of February, 2018, by the Planning Commission of the City of Monticello, Minnesota. MONTW ELLO PLANNING COMMISSION By: / Bra& le, Chair ATTEST: '--AY Angela Sch nn, mmunity Development Director 2 \ ,,--NORTHWEST CORNER OF THE NORTHWEST 1/4 OF SECTION 10, T. 121, R. 25 (FOUND i WRIGHT COUNTY MONUMENT) i i I ,-SOUTHWEST CORNER OF THE ( NORTHWEST 1/4 OF SECTION 10, T. 121, R. 25 (FOUND WRIGHT COUNTY MONUMENT) I � i CERTIFICATE OF SURVEY PRELIMINARY PLAT I F L_ te r \ \OF A I \ OTTER CREEK CROSSING 6TH ADDITION L \ FOR �\ II F ter\ JOHN CHADWICK \ �\) I�) n I \ \\\\\ \ \ \ Property ID: 213-133-001011 I Property ID: 213-100-102202 I I\ Imo) n \ I\ I / I I f- f- � ^ \ \\ � MICHAEL G &TRACY HINKEMEYER p y \ I \ /-\ V 1 L_ I I L_ \ \ \ \\\\ \ \ \ \ \ \ \ \\ \ 10795 DALTON AVE NE' I JAMES B SCHILLEWAERT& I \ \ \\ \\\\ \ \ 9v' \ \ \ \ \\ l• 9 \ \ O \ \ Property ID: 155-500-102101 \ MONTICELLO MN 5536 DOROTHY J SCHILLEWAERT 9, Property ID: 2'17133-001090 ^T \ \\\ \ 9 \ \ \ \ \ \ Property ID: 213-100-102203 _ �\ g 3174 COUNTY ROAD 39 NE 6 ` I \\\\ \ `1O 1 \ \\\ \\ MONTICELLO COUNTRY CLUB CASEY DRISCOLL 9 36 \ \ GEORGANNE M MO RISSETTE \ ;90� 9 \ MONTICELLO MN 55362 I \ 940 \ \\\ \ \ l \ \ \ \ PO BOX 576 _ �9 \ \ I 1 11380 HIGHWAY 330 N- _ - I \ I < '1� \ \\\ \ �� \ \ \ \\ \' MONTICELLO MN 55362 3058MONTICELLOCOUNTY MN ROAD 39 NE \ =_ '9 �6 \ �\ \ I l COLLINS IA 50055-7505 �� \ \\\ \ \\ \ \ \\ _ -NORTH LINE OF THE SOUTH 1/2 OF THE NORTHWEST 114 OF SECTION 10 -' _ -938 - --g4C-S942- - --- - 934-\,9�- _ _ S 89'00'10' E - - - , g48' - ---1703.61--- I �937- `b - -950 \\\ \ \\\\ `) �� ��� 937.4 SI 43°44'20" 0936.9 �- \ �-�- -� -� ��_i _�- _ \\ \\\ _ 936 INV.=932.1- - W - -12" CMP \ = A \ \ \ < < ` s 9 '_0 \� - - - - - \67.76- - ' ° 935-� I =N 89 00 10 \� -� oHE -� 473.10 e-oT r- - N 00 02 26 E - - _S 40'59'51 " E - \ \0 \ ( \ - \ \\�\ t9 \ / 24" RCP - _-nvv.=��4.i x._24.98- , (435.19 PLAT)__ =107.61_ _� \ \ \ \ \ \ \ �', S \ 37�L )67 950.91 _-_1 �1 0H)i\``\\ \ x9 X�937.4 93�� �L y3a� z -__,,.,�\TOP NUT OF-} �h%1�1� \�I� t� ��--------_--93s2.------�_�`.x\.� x �y�- \ \ \ \ \ HYDRANT. �1 QC9� \ / \ ��I I �� \ �/ X934.7 \ 935.6 g60 ° ��\ 9v \\ ��-- \ ELEV.=936.8911 \ opt \� 937.4 U - EXISTIN DRAINAGE AND (- 936.1X 935 O�\\\°\ \� \ ) UTILITY EASEMENT AS \ \ o \ \ \ \ \ \ 1 1 \ \ \ 1 1 \ \ 41- O i \r-12\ \ N i� \ / \ SHOWN ON THS PLAT OF �x / OTTER CREEK ROSSING \ 6.7 <� \ #152331 Ao c� \ \ \ \ \ \ \ \ \ \ \ \ I 1 \ ` I X gyp \ X 934.6 \ / \ \ 1 X 935.7 / \ \ \ \ I \ •\ X 933.3 X 937.8 \ \ �� \ \ \9 �� 0 0,� ^,° I I I1 1 N\\ c4 \ \ �\ I / C� (' �F' \\ `� \ sem\ '�� w \ rn 937.0 \ 1 X 936.2 i 36s . i T i owM� I / / // I I I oZ\o c� cr \� \ c�� \ \ I \ 3s ,��/ `\� \I > \ \ \ ��,\ \ \ \\\ \ i�J o•!,>� moo. o / `L / I \ � c\o \ J �- \ x I LIGHT POLE \ \ .� ° \ \ \ \ \ \ `\ I _ �F 9c 936. / \\ \ \ \ l o Q / ^� \ t 932.2 ---I---- Proposed Lot 3 I " J "' I cr-/ �°� / I \ \ Nw\ t 1 NOT IN a .' , 934.9 `,�\� \ \ �F \ 'A� \ \ \ \ \ !0 s�oF \off �, // / SERVICE \ 8.03 Acres s�o �� v 1 0, \ 937.0 1 X 935.7 9 \ 1 X 936.3 I X 935.2- \ \ \ \ \\ �F �F�9 0°0_ *' z of � / N _ �, N \ \ \\ \\ \ i X936.2 \ /) \ \ , // �` / 35.2 X \ \ \ \ t�� \ /;r_ o Q) w ,n P_ - CL I 0 3 z Ih \ t \ X 933.2 \ 936.2 \ ^ \ ° \ pO \ �icoz rn \ \ \ \ _937.3 X935. vv f LCL _v� "' "' / o ¢ \ \ \ \ \ I EXISTING DRAINAGE AND \ ✓ �� �/ X 935.3 I X 934.5 2 \ L ' i' i - o \ \�� \ \i' a ` \\ �i r UTILITY EASEMENT AS ^ \ 935.7 /�� J _ Gj2 / I �� \ �O ��'- \\ �p \\ \ \\ \ \\ \ '� z \ \ (�' \ \ 1 SHOWN ON THE PLAT OF /��\\ \ \ �� �� 01 / \ "� / \ \ T \ \ \ \ \ \ < OTTER CREEK CROSSING \\\ � 5rO ^�5' X 934.8 0> I \ t� .L \ \ \ \ �• \\ ' 0 x \ � � 5 a/\� o� I L x� \ X935.7 �/r • G / X 935.3 \ I �p \ X 936.2 / \ \`� \ � \J9 \ ' - \ \ \ � • \ �� o soz- \ \ / I / �l V I \ �\ \v�C936.5 936.r \\9�0 �o�� \ I// O QFtPS� I \ �,� \ 935.5 ° \\ \ \\ C o I \ I �/ / . \ �, \� ��\ 1 % n \ / p5E �� / ` I / x 934.6 \ \ y� \ \ \ \ \ \ I 11 I �\ Proposed Lot 2 1 ,� / EXISTI DRAINAGE AND--� \ \ \ 9 \ \ 9� X936.1 / \ / r\� f y/ UTILITY EASEMENT AS \\ _ / P 5.00 Acres I \ \ \ \ \ \ \ �' I ^ \�\ rn / \ , bC SHOWN 0 THE PLAT OF \ / �/ j�� So ��,? -3- \\ \ " `_ \ �1�1 j g \ / \ X 935.5 t F. / 936AOTTER CR EK CROSSING i \ \\ O R \\ \\\ \\ \\ 0 \ \ .928_ 26 / // / �o s o� `� cS` \ \\ 4 \ X 934.6 / \ \ 0 �, \ / �-�926 == �// /0 F �'GJ'G� L5\ 4. \ \ \ , 935.5x\ FO �Q �� 0 yk , 1 �\ ° \ \ \ \ \ \ \ _ �o S, of � 936.0 \ �S \ c \ D� 5 �o 935.7 s \ \ o� i�`�O� X935.3 / \\ �o� X935.5IV PSF. 0�j I s X934.4 (1X936.3 Proposed Lot 1 \ ° \ \ , \ \ \ N:\Land Projects\17442 - Otter Creek Crossing 6th Addition\dwg\Preliminary Plat\17442 Preliminary Plat.dwg FARMS, LLC EXISTING PROPERTY DESCRIPTION (CERTIFICATE OF TITLE NO. 6363.0) Outlot C, Otter Creek Crossing, Wright County, Minnesota and That part of Outlot D, Otter Creek Crossing, Wright County, Minnesota, lying northwesterly of a line parallel with and distant 1689.64 feet northwesterly of, as measured at right angles to, the southeasterly line of said Outlot D. EXISTING ZONING OF SUBJECT PROPERTY: IBC SOIL TYPE OF ENTIRE SUBJECT PROPERTY: D67A - Hubbard loamy sand, Mississippi River Valley, 0 to 2 percent slopes. SOILS INFORMATION WAS OBTAINED FROM USDA NATURAL RESOURCE CONSERVATION SERVICE WEB SOIL SURVEY AT. https://websoilsurvey.sc.egov. usda. goy/App/WebSoilSurvey.ospx LEGEND / 0 ! 0I- SANITARY SEWER STORM SEWER %� . - - 936.3 �F Q p 935.2 1 - \ \ �� \ \ \ \ 935.4 O \� X , Property ID: 155-191-000020 ZONINGS \ \ \ / \ - \ \ p y � \ IBC _ �,3 S''o \ P 5.00 Acres \ \ \ �� \ \ CITY OF MONTICELLO _ _ �O) \ , , 936.4 \ \ 505 WALNUT ST STE 1 - -\� l� g3 \ / , 1 I X )1 \ �C 933.9 MONTICELLO MN 55362-8831 / j i E\ �p\935- \ i `��, i� L' X 934.6 \ 6\ X 935.1 934.4 \ , \r \4\3 1 3 q\\\ \' \ -94.18 �x 934.9 - J ,� �'\ X 93x.1 �' <��, -I (�\\ -10\ SAO°¢ O53 `\_`� ,�\\�935J I �/� / X934.8 / 6 6, I I I `9\,001 0 \g32� �5"Ly, -� ,�� ,N _\ ,--- EXISTING DRAINAGE AND �I I\D: 1�5 gg4.7 UTILITY EASEMENT AS o er�y f \ \ \ = '�� - \ SHOWN ON THE PLAT OF / X 934.7 06 �0 �� \ \ o \ \ TE `� \\ ESZP Rp W 466�i� �� \ \ \ OTTER CREEK CROSSING PO��� �� 04i% ,' P�' R�c�wVS` CMN 55�62�w / 930 \\ \Q° \g 34 6 j �P ���F. , 934.4 X ,S T 5256�IGIE�� 0 1 w' / Property ID: 155-223-000020 CITY OF MONTICELLO ` 505 WALNUT ST STE 1 - - Z� �4\�S. \ X 934.9 QO�� C L� L _ �/ u r \ I , / / r �� MONTICELLO MN 55362-8831 \ \ / / eQ��e9' �6 \ \ I Q�p J ' ,93 09 0'- 0'- P 0`' �'6 Q�� J X935 �„ I \ ^I ITS ^T 1 \ cS'c7 �/� . C\ / t �\ G/ O','� /\P� �_ C \ v L_u `919 \ \�\� ,� / 0� P, ��006 / Vii) �� \ 926 CONING 1- 1 - / _ - \95� I� �� i' �\� i 4J C \ \� 3o. O/ \6�"\ \ ��� 34.5 r\;/ i Dc\sAS6'- I X 934.7 i \ - _�� Prope Y ID: 155-223-001010 % 9 Q Q�� `• / _ M & OF MONTICELLO LLC \ 8 i ' /\ -X� �\ \ ` g32 10 MISSISSIPPI DR \ \Q \� '-o-' ` ) \J 1 \ MONTICELLO MN 55362-9386 L v \ ZONING 1-1 WATERMAIN • SANITARY MANHOLE 4CATCH BASIN 00 STORM MANHOLE \ . HYDRANT \ & GATE VALVE - 0� J'' 93 \ --4--TOP NUT OF � �h / ��HYDRANT.` JOHN GHADJyIC1-FI�RMS LLC \)' . ELEV.=937.25 �`� JOHN E CHADWICK L r �� , .���/� \y \ �\X \ `� 4477 MANITOU RD X19 `t �01 �'- ` J1 \ \ 9 3 \ EXCELSIOR MN 55331-9448 �� 0 �' i <g� `933' i� \ \\ . i \ ZONING B-3 � � /�j/ /� f' 6 �g3� ISI\�9\\\\• \\ / ,\ 0 100 200 300 GRAPHIC SCALE IN FEET O DENOTES IRON MONUMENT SET • DENOTES IRON MONUMENT FOUND 0 DENOTES CAST-IRON MONUMENT FOUND DENOTES RESTRICTED ACCESS TO 1-94 R.O.W. �roperty ID\ �15�5-2k&�-001010 ROCKY MTN EXCHANGLANOLDING `O \ \ l `^, T 107 ROCKY MOUNTAIN DRR�\ / PO BOX 336 MONTICELLO MN 55362'6336\ \ \ X933\sr\ \\\ \ \ LL_�_J r\ I ( \ \ \ J \ ZONING 1-1 i ✓ \ �9 `�G `935 L \ \ \\ 7 -� g-Y�/ 0 \-0-0-0- CHAIN LINK FENCE o UTILITY RISER II SIGN EDGE OF TREES / BRUSH _950- - -952 - - 950---952-- -------952-----_ / / SOUTHEASTERLY LINE / OF OUTLOT D, OTTER CREEK CROSSING BITUMINOUS SURFACE INDEX CONTOUR (FROM FIELD SURVEY DATA) INTERMEDIATE CONTOUR (FROM FIELD SURVEY DATA) EXISTING GROUND CONTOUR (2 Fr INTERVAL - FROM MN DNR UDAR DATA) I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a Licensed Land Surveyor under the laws of the State of Minnesota. Date 12/28/17 Abram A. Niemela License No. 48664 'ILMI W IIIj M fHtj'j LANG SERA/ 1 C, ES 708 1 ST AVENUE NE, 4 1 BUFFALO, MN 55313 REVISIONS 01/04118 02/07118 DATE 12/28117 PH. 763.682.1781 WWW.MEYERROHLIN.COM DRAWN BY BOOK 389 SHEET 1 OF FILE NO. AAN PAGE 23-25 1 SHEETS 17442 OTTER GREEK GROSSING 6TH ADDITION KNOW ALL PERSONS BY THESE PRESENTS: That J. X. Bowers, LLC, a Minnesota limited liability company, owner of the following described property situated in the County of Wright, State of Minnesota, to wit: Outlot C, OTTER CREEK CROSSING, Wright County, Minnesota and that part of Outlot D, OTTER CREEK CROSSING, Wright County, Minnesota, lying northwesterly of a line parallel with and distant 1689.64 feet northwesterly of, as measured at right angles to, the southeasterly line of said Outlot D. (Torrens Property) Has caused the some to be surveyed and platted as OTTER CREEK CROSSING 6TH ADDITION and does hereby dedicate to the public for public use the drainage and utility easements as created by this plat. In witness whereof said J. X. Bowers, LLC, a Minnesota limited liability company, has caused these presents to be signed by its proper officer this day of , 20 Signed: J. X. Bowers, LLC (Printed Name) ' (Title) STATE OF MINNESOTA COUNTY OF This instrument was acknowledged before me this day of , 20 by of J. X. Bowers, LLC, a Minnesota limited liability company, on behalf of the company. (Signature) (Name Printed) Notary Public, County, Minnesota My Commission Expires I Abram A. Niemela, do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Dated this STATE OF MINNESOTA COUNTY OF WRIGHT day of , 20 Abram A. Niemela, Licensed Land Surveyor Minnesota License No. 48664 The foregoing Surveyor's Certificate was acknowledged before me this day of 20 by Abram A. Niemela, Land Surveyor, Minnesota License No. 48664 (Signature) (Name Printed) Notary Public, County, Minnesota My Commission Expires 0 LAND SERV toes CITY OF MONTICELLO PLANNING COMMISSION Be it known that at a meeting held on this day of review and approve this plat of OTTER CREEK CROSSING 6TH ADDITION. 20 , the Planning Commission of the City of Monticello, Minnesota, did hereby Chairperson Secretary CITY COUNCIL, CITY OF MONTICELLO, MINNESOTA This plat of OTTER CREEK CROSSING 6TH ADDITION was approved and accepted by the City Council of the City of Monticello, Minnesota, at a regular meeting thereof held this day of , 20 , and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2. Mayor City Administrator WRIGHT COUNTY SURVEYOR I hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this day of 20 Wright County Surveyor WRIGHT COUNTY HIGHWAY ENGINEER This plat was reviewed and recommended for approval this WRIGHT COUNTY AUDITOR/TREASURER day of Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable for the year 20 Minnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered this Wright County Auditor/Treasurer REGISTRAR OF TITLES, WRIGHT COUNTY, MINNESOTA Certificate Number . 20 Wright County Engineer on the land hereinbefore described have been paid. Also, pursuant to day of I hereby certify that this instrument was filed in the office of the Registrar of Titles for record on this o'clock .M., and was duly recorded in Cabinet No. Sleeve , as Document No. , 20 Deputy day of 20 at Wright County Registrar of Titles SHEET 1 OF 2 SHEE'T'S -NORTHWEST CORNER OF THE NORTHWEST 1/4 OF SECTION 10, T. 121, R. 25 (FOUND i WRIGHT COUNTY MONUMENT) i I I � 00 N M o j z 1 I Lo N � 00 Lo Lor< N 0 o ; z1 I OTTER CREEK CROSSING 6TH ADDITION • ter\ \ A I \�?Ro. s 4- LlC `c -' ,--NORTH LINE OF THE SOUTH 1/2 OF THE NORTHWEST 1/4 OF SECTION 10, — — — — — T. 121, R. 25 S 89'00'10" E i. n 1 1 n 1 ^ \ �% ---1703.61--- Fl . I / S 43044'20" W �`� Lo N �QYQT - N 89°00' 10" W N 89°00' 10" W — .. — .. 67.76---, + + ---473.10 --- --- N o0°oz'zs" E � . - + (435.19 PLAT S 40'59'51' E J - -24.98 107.61 -- \ � --` ----440.91--- 0 0� L-------��-------------- a L=45.81 \ �� %� EXISTING DRAINAGE AND-- N`L� R=260.00 / UTILITY EASEMENT AS A=10005'44" \ 12 SHOWN ON THE PLAT OF ' <� OTTER CREEK CROSSING Lot EXISTING DRAINAGE AND UTILITY EASEMENT AS SHOWN ON THE PLAT OF OTTER CREEK CROSSING I <� 5 xA - SOUTHWEST CORNER OF THE NORTHWEST 1/4 OF SECTION 10, T. 121, R. 25 (FOUND WRIGHT COUNTY MONUMENT) I I I LAND SeRv posy / ro / � � \ \ ms's. • \ \ /' •' � ��F. ,' 7. J 'eoo EXISTING DRAINAGE AND 61 / UTILITY EASEMENT AS 0 SHOWN ON THE PLAT OF OTTER CREEK CROSSING P Ch p° s \ .61, 62;8 s s A \ _ _ 0 (� t o c� A -T- /—\ /—I L1L__1/ 1 7 o \ 2 11DISTANT s`9PARALLEL WITH AND<TANT 1689.64 FEETTHWESTERLY OF, ASSURED AT RIGHT ANGLES THE SOUTHEASTERLY LINE OUTLOT D, OTTER CREEKSSING _ 11 �� t--�-r \ � � I / VICINITY MAP SECTION 10, T. 121, R. 25, WRIGHT COUNTY, MN 0 1000 2000 3000 GRAPHIC SCALE IN FEET 1 INCH = 1000 FEET / / / / / I I �--SOUTHEASTERLY LINE OF OUTLOT D, OTTER CREEK CROSSING C.S.A.H. NO. 39 co 0 100 200 300 GRAPHIC SCALE IN FEET 1 INCH = 100 FEET • DENOTES IRON MONUMENT FOUND O DENOTES IRON MONUMENT SET, MARKED BY LICENSE NO. 48664 Q• DENOTES CAST-IRON MONUMENT FOUND &— DENOTES RESTRICTED ACCESS (PLAT) DENOTES BEARING OR DISTANCE SHOWN ON THE PLAT OF OTTER CREEK CROSSING, ACCORDING TO THE RECORDED PLAT THEREOF, WRIGHT COUNTY, MINNESOTA. BEARING ORIENTATION: THE WEST LINE OF THE NORTHWEST 1/4 OF SECTION 10, T. 121, R. 25 IS ASSUMED TO BEAR N 00 25'16" E. SHEET 2 OF 2 SHEETS �o�N"Esor,2oMinnesota Department of Transportation a FDistrict 7694 Industrial Park Road OF Tl!hBaxter, MN 56425 January 17, 2018 Ms. Angela Schumann Community Development Director City of Monticello 505 Walnut Street Monticello, MN 55362 RE: C.S. 8680; R.P. 192.500 (I 94) Otter Creek Crossing 6th Addition Wright County, Minnesota Dear Ms. Schumann: Office Phone: 218-828-5700 Fax: 218-828-5814 Toll Free: 1-800-657-3971 The Minnesota Department of Transportation (MnDOT) has reviewed the above -referenced plat in compliance with the provisions of Minnesota Statutes 505.03, Plats and Surveys. MnDOT would like to offer the following comments/recommendations: 1. There does not appear to be discrepancies or encroachments affecting the state right of way requiring action at this time. 2. There shall be no net increase in storm water runoff to the Interstate 94 right of way from said property. Computations of all storm water directed toward the right of way shall be provided to MnDOT. Contact Mark Renn, District 3 Permits Supervisor, at 320/223-6522 for additional information. 3. Since the property abuts MnDOT right of way, a permit is required to perform any work in the right of way. Contact the above-mentioned District 3 Permits Supervisor for additional information. If you have any further questions or comments, please call me at 218/828-5780. Sincerely, Jon Mason Senior Planner min ece: MnDOT District 3 Entrance Group Abe Niemela, Meyer-Rohlin Land Services, 708 First Avenue NE, #1, Buffalo, MN 55313 An Equal Opportunity Employer E) 0 (reserved for recording information) DEVELOPMENT CONTRACT OTTER CREEK CROSSING 6TH ADDinoN THIS DEVELOPMENT CONTRACT ("Contract") dated , 2018, by and between the CITY OF MONTICELLO, a Minnesota municipal corporation ("City"), and J. X. BOWERS, LLC, a Minnesota limited Liability company (the "Owner"). 1. REQUEST FOR PLAT APPROVAL. The Owner has asked the City to approve a plat for OTTER CREEK CROSSING 6THADDinoN (referred to in this Contract as the "plat" and the "Development") consisting of approximately 19.17 acres, zoned as Industrial Business Campus (IBC), and will be divided into three lots and one outlot. The land is situated in the County of Wright, State of Minnesota, and is legally described as: Outlot C, Otter Creek Crossing, Wright County, Minnesota, and That part of Outlot D, Otter Creek Crossing, Wright County, Minnesota, lying Northwesterly of a line parallel with and distant 1689.64 feet Northwesterly of, measured at right angles to, the Southeasterly line of said Outlot D. (torrens) 196130v2 2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the plat on the condition that the Owner enter into this Contract; furnish any security required by it; comply with the recommendations listed in Resolution #2018-00X, dated , 2018, and records the plat with the County Registrar of Titles within 100 days after the City Council approves the final plat or the execution of this Contract, whichever occurs later. 3. RIGHT TO PROCEED. The City and Owner acknowledge that Owner will not be performing any development work or constructing improvements upon the plat. The City and Owner further acknowledge that a portion of the Development is currently under contract for sale to a third -party developer (the contract purchaser, together with any other developer, the "Developer"), and that the Developer intends to own, operate, and improve such portion pursuant to the terms of a development agreement the Developer will negotiate with the City (together with any other development agreement between a Developer and the City, the "Development Agreement"). Within the plat or land to be platted, except as set forth in the Development Agreement, or separately issued grading or excavation permit, neither the Developer nor the Owner may grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: a) this Contract and a Development Agreement for any given lot have been fully executed by all parties and filed with the City Clerk, b) the plat has been submitted to the Wright County Recorder's Office or Registrar of Titles' Office, and c) the City has issued a letter that all required plans have been reviewed and approved, and that all conditions as set forth in the Development Agreement(s) have been satisfied and that the Developer may proceed. 4. PHASED DEVELOPMENT. Subsequent development of the lots within the plat will be subject to individual land use approvals, Conditional Use Permits or Planned Unit Development approvals, and Development Agreement(s), as may be required. 2 196130v2 5. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this Contract, no amendments to the City's Comprehensive Plan, or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved plat unless required by state or federal law or agreed to in writing by the City and the Owner. Thereafter, notwithstanding anything in this Contract to the contrary, to the full extent permitted by state law, the City may require compliance with any amendments to the City's Comprehensive Plan. 6. IRON MONUMENTS. The placement of all iron monuments is required and shall meet the requirements of the final plat standards. A security of $1,200.00 ($300.00 x 4 lots) to guarantee placement of monuments is required to be paid at the time of final plat approval. 7. EROSION CONTROL AND STORM WATER CONTROL. Site grading or construction on any of the four platted lots shall be performed in the manner provided in the Development Agreement or as otherwise approved by the City. The erosion control plans shall be implemented in the manner provided in the Development Agreement, or as otherwise inspected and approved by the City. 8. RESPONSIBILITY FOR TRUNK AREA CHARGES. Trunk area charges are applicable to each lot to be platted within the Development. Trunk area charges for each lot for watermain and sanitary sewer shall be enumerated in the Development Agreement or such individual development contracts for each lot, and shall be payable at the prevailing rate and paid at the time of building permit for each individual lot, and shall be the responsibility of the Developer pursuant to the Development Agreement, or each individual lot developer as the case may be. Storm water trunk area charges shall be as set forth in the Pre -Development Agreement dated September 29, 2004 and recorded January 10, 2006 as Document No. A993909, and as amended. Applicable storm water trunk area charges shall be enumerated in the Development Agreement or individual development contract for each individual lot, shall be paid at the time of building permit for each individual lot and shall be the responsibility of the Developer or such other developer of an individual lot. 3 196130v2 9. RESPONSIBILITY FOR SPECIAL ASSESSMENTS. The Development is subject to a previously levied special assessment and agreement for the extension of Chelsea Road West, from 90th Street to CSAH 39, recorded December 23, 2004 as Document No. A940580, the Assessment Agreement and all past and future amendments, the "Assessment Agreement"). The Developer shall provide the City with a schedule of apportionment for the levied special assessments by lot and block to be subsequently platted as set forth in the Development Agreement. Concurrently with this Contract and contingent upon City Council approval of the reapportionment of the special assessments between the parcels herein created, the Owner and the City shall enter into and file with the RegisLIai of Titles an Amendment to the Assessment Agreement in form agreeable to Owner and the City and providing for the apportionment of assessments by lot and block. 10. LICENSE. Owner hereby grants City, its agents, employees, and officers a license to enter the platted property to perform all work and inspections required of City in as provided in this Contract. 11. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work, and construction required by this Contract, the improvements lying within public easements shall become City property without further notice of action 12. SPECIAL PROVISIONS. The following special provisions shall apply to subsequent plat development: A. Implementation of the recommendations listed in the City Engineer's report for each development site. B. Pedestrian improvements along the street frontage of Chelsea Road and County Road 39 may be required at the time of parcel development pursuant to the applicable pedestrian plans and policies in place. 4 196130v2 C. Special assessments payable pursuant to the Amendment to Assessment Agreement shall be paid in the manner set forth in the Amendment to Assessment Agreement. The obligations of the Amendment to Assessment Agreement will run with the land. D. The platted lots shall gain its access via Chelsea Road, with the exception of the outlot, or as otherwise provided in the Development Agreement. E. The Development is subject to the terms and conditions of a Pre -Development Agreement dated September 29, 2004 and recorded January 10, 2006 as Document No. A993909. F. The development will require, for each lot, the application and approval of a conditional use permit or planned unit development and/or detailed site, civil and building plan applications. While the Owner does not intend to develop the plat, the Owner nonetheless acknowledges that a more in- depth review will need to be conducted by the City for each lot at the time future applications for land development are submitted. The City shall review the Stormwater Pollution Prevention Plan and drainage calculations as part of the subsequent site plan review process. G. The Developer shall obtain the City's approval on proposed grading and existing stonnwater movement at the time the Developer applies for development on each lot as part of the City's site plan review process. H. The Developer shall provide for review and approval by the City a landscaping plan for each lot, to include and identify existing tree cover, as part of the City's site plan review process I. The Developer is required to submit the final plat in electronic format. The electronic format shall be either AutoCAD.DWG file or a .DXF file. 13. MISCELLANEOUS. A. The Owner and the City agree that to the best of their knowledge the plat complies with all city, county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the plat ceases to comply with 5 196130v2 county, metropolitan, state and federal laws and regulations, the City may, at its option, refuse to allow construction or development work in the plat until the Owner or Developer does comply. Upon the City's written demand and reasonable instruction, the Developer shall cease work until there is compliance with such reasonable City instruction. B. Third parties shall have no recourse against the City or Owner under this Contract. C. Breach of the terms of this Contract by the Developer or Owner shall be grounds for denial of building permits, including lots sold to third parties. D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. E. If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City, Developer, its contractors, subcontractors, material men, employees, agents, or third parties. No sewer and water connection permits may be issued and no one may occupy a building for which a building permit is issued on either a temporary or permanent basis until the streets needed for access have been paved with a bituminous surface and the utilities are accepted by the City Engineer. F. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. G. This Contract shall run with the land and shall be recorded against the title to the property. The Owner covenants with the City, its successors and assigns, that the Owner is well seized in fee title of the property being final platted and/or has obtained consents to this Contract, in the form attached 6 196130v2 hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being final platted except the equitable interests of Developer pursuant to the aforementioned purchase contract; and that the Owner will indemnify and hold the City harmless for any breach of the foregoing covenants. H. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. I. The Owner may not assign this Contract without the written permission of the City Council, which permission shall not be unreasonably withheld, conditioned, or delayed. Notwithstanding the foregoing, Owner may assign this Contract to a principal of Owner or another entity in which the Owner is a principal, or to the Developer without obtaining City Council permission therefor. The Owner's obligation hereunder shall continue in full force and effect even if the Owner sells part or parts of the platted land, until all conditions of assignment are met. J. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. All retaining walls, the development plans, or special conditions referred to in this Contract required to be constructed shall be constructed before any other building permit is issued for a lot on which a retaining wall is required to be built. 7 196130v2 14. NOTICES. Required notices to the Owner shall be in writing, and shall be either hand delivered to the Owner, its employees or agents, or mailed to the Owner by certified mail at the following address: J. X. Bowers, LLC, 126 Linwood, Excelsior, Minnesota 55331. Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: Monticello City Hall, 505 Walnut Street, Monticello, Minnesota 55362, with a copy to the City Attorney by regular mail at: Campbell Knutson, P.A., Grand Oak Office Center I, 860 Blue Gentian Road, #290, Eagan, Minnesota 55121. CITY OF MONTICELLO By: — — Brian Stumpf, Mayor (SEAL) And STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) Jeff O'Neill, City Administrator The foregoing instrument was acknowledged before me this day of , 2018, by Brian Stumpf and by Jeff O'Neill, respectively the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 196130v2 DRAFTED BY: Campbell Knutson Professional Association Grand oak Office Center I 860 Blue Gentian Road, #290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ MOM OWNER: J. X. BOWERS, LLC In STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) Its [print name] [title] The foregoing instrument was acknowledged before me this day of , 2018, by _ , the liability company, on behalf of the entity. Notary Public "D:: 0 Campbell Knutson Professional Association Grand oak Office Center I 860 Blue Gentian Road, #290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ of J. X. Bowers, LLC, a Minnesota limited 10 196130v2 City Council Agenda — 02/26/2018 2M. Consideration of a request to approve an Amendment to Assessment Agreement with for Outlot C and a portion of Outlot D, Otter Creek Crossing, to be platted as Otter Creek Crossing 6' Addition. (AS/WO) Property: Legal: Outlot C and a portion of Outlot D of Otter Creek Crossing, see plat for full legal PID: 155-171-000030 A. REFERENCE & BACKGROUND John Chadwick Farms, LLC has submitted an application to subdivide the above parcel, into three lots and one outlot. There is an existing assessment levied against the parcel for street and utility improvements made to Chelsea Road, which serve to support future development of the proposed lots. As part of the platting process, the assessments will need to be re -apportioned to the newly subdivided parcels. The Council is asked to consider approval of an amended assessment agreement, which reflects the reapportionment of the assessments by parcel, the interest rate, and the terms affecting this assessment. The original assessment agreement for the Chelsea Road improvements benefitting the parcel was dated 2004 and the assessment was approved for taxes payable 2007 to the joint property owners of Outlots C and D of Otter Creek Crossing. Since the time of the original assessment, the two outlots were split in 2008 in equal acreage share between the two original property owners. The assessment was therefore re -apportioned in 2009 equally based on the acreage to each of the two resulting outlot parcels. The original ten-year term for the assessment ended in 2016. However, since the time of the original assessment agreement and levy, the property owner has worked with Wright County to hold the parcel in Green Acre status. This allows for deferring of payment of the assessment balance until the development of the parcel requires removal from that status. Council will note that the City has no authority in Green Acres designation. According to state law, the property owner is responsible for the unpaid interest during the original ten-year term, as well as interest which continues to accrue on the unpaid balance amount for as long as the property remains in Green Acres. At this time, the Council is asked to consider an amendment to the original assessment agreement for the parcel to be platted as Otter Creek Crossing 6th Addition. The terms of the new agreement are as follows: 1. Payment of the remaining principal amount of the assessment ($938,639), spread to each of the three developable lots on a proportionate share by acreage. The outlot will not be assessed. 2. Interest on the assessment is proposed at 5.5% per annum, consistent with the prior levied assessment rate. 3. Payment of the principal and interest will be spread over a new ten-year term, through 2028 (year 10) and payable in equal installment amounts. The annual installment is due to the county along with property taxes in two semi-annual payments. City Council Agenda — 02/26/2018 4. The agreement states that as long as the lots are held in Green Acres status, interest (at 5.5%) will continue to accrue on the principal balance. At the time of this report, the assessment's unpaid principal amount has already accrued $516,252 in interest. Again, this is a result of the Green Acres deferment of payment on the principal balance. The accrued interest amount, principal amount, and estimated interest during the new term is shown in Exhibit C of in the agreement schedule. 5. Assessment deemed adopted on the date of signature by all parties. It is staff's understanding that the property owner may continue to seek Green Acres status, effectively continuing to defer the assessment on the parcels. Again, the City does not have authority over this designation. The assessment will remain of record and interest will accrue on the deferral. Assessments may be pre -paid in full or every year prior to Novemberl5. Otherwise, the annual installment must be paid to the County with the semi-annual tax payment. B. ALTERNATIVE ACTIONS Motion to approve the Amended Assessment Agreement for the land to be platted as Otter Creek 6th Addition. 2. Motion to deny the Amended Assessment Agreement for the land to be platted as Otter Creek 6th Addition. 3. Motion to table action on the request, pending additional information as identified by the City Council. C. STAFF RECOMMENDATION Staff recommends approval of the amended assessment agreement. The previously levied assessment should be apportioned to the lots based on the acreage of subdivision and, based on the terms of the proposed assessment agreement, the City will earn interest over the new term of the assessment. As noted, interest resulting from the Green Acres deferral and any new Green Acres deferral will also continue to accrue. D. SUPPORTING DATA • Amended Assessment Agreement, Draft 2 AMENDMENT TO ASSESSMENT AGREEMENT THIS AMENDMENT TO ASSESSMENT AGREEMENT ("Amendment") is made this day of , 2018, by and between the CITY OF MONTICELLO, a Minnesota municipal corporation ("City") and J. X. BOWERS, LLC, a Minnesota limited liability company ("Owner") RECITALS A. Owner is the fee owner of certain real property situated in Wright County, Minnesota, legally described on Exhibit A attached hereto ("Property"). B. City and Owner have previously entered into an Assessment Agreement recorded as Wright County Recorder document number 940580 ("Agreement"), involving the Owner's Property and City Project No. 2002-01C (Chelsea Road West extension, 90th Street to CSAH 39) (hereinafter "Project") C. In the Agreement, City and Owner established the amount that the Property was to be assessed for the Project, and the subsequent reapportionment of that assessment upon land subdivision. 196318v1 D. The special assessments are related to the infrastructure and improvements associated with Chelsea Road from 90th Street to CSAH 39, through Otter Creek Crossing. E. Owner has applied to plat and subdivide the Property and as part of that application has now petitioned the City, and the City Council has approved, the further reapportionment of the special assessments, pursuant to authority granted the City by Minn. Stat. § 429.071, upon a finding that such reassessment or reapportionment of assessment for the Property will not materially impair collection of the remaining balance of unpaid special assessments, conditioned on the execution of this Amendment to the Agreements. NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein as if fully set forth below, and in consideration of the mutual promises and covenants and obligations herein set forth, the parties agree as follows: Special Bene it. Owner acknowledges that the Property received a special benefit from the Project. 2. Assessment Amount. The Property was assessed for the Project pursuant to Minn. Stat. § 429.011, et. seq. The assessment was levied in 2007. Subsequent to a lot subdivision and combination affecting the Property, the assessment was re -apportioned and levied in 2009 at an interest rate of 5.5% for the remaining eight (8) years of the original ten (10) year assessment term. 3. Pavment to Date. Owner seeks to reapportion the remaining principal amount of the assessment levied against the Property, which is in the amount of $938,640, over ten (10) years at 5.5% interest, in accordance with the breakdown attached hereto as Exhibit B. 4. Result of Green Acres Deferral. During the remaining eight (8) year term of the assessment beginning in 2009, the Property received Green Acres status through Wright County. Pursuant to state law, the assessment of $938,640 in principal is hereby reaffirmed at an interest 2 196318v1 rate of 5.5% from 2009, and with a 5.5% interest rate on the remaining principal balance for the next ten (10) year term. Original principal of $938,640 plus accumulated interest to -date of $516,252 as a result of the Green Acres deferment for the assessment term beginning in 2009 is shown in the attached Exhibit C and is payable for the new ten (10) year term at 5.5%. Interest will continue to accumulate on the original unpaid principal balance of $938,640 each year hereafter at 5.5% until development occurs or the property no longer qualifies for Green Acres deferral. Assessment Adopted. The assessment is deemed adopted on the date this Amendment is signed by the parties. 6. Survival of Other Provisions o9reement. Aside from the reapportionment of assessments and the modification of the term and interest rates shown on the attached schedule, all other provisions of the Agreement survive and shall be given full force and effect. 7. Waiver. Owner hereby waives unconditionally all procedural and substantive objections to the assessment in the amounts set forth herein, including, but not limited to, any rights of Owner to hearing requirements and any claim that the assessment does not constitute a special benefit or that the amount of the assessment exceeds the special benefit to the Property. The Owner further waives any appeal rights otherwise available pursuant to Minn. Stat. § 429.081 or other laws. 8. Recordinz. This Amendment will be recorded against the Property and will run with the land and bind Owner's successors and assigns. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed this day of 2018. 196318v1 CITY OF MONTICELLO (SEAL) m STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) Brian Stumpf, Mayor Jeff O'Neill, City Administrator The foregoing instrument was acknowledged before me this day of , 2018, by Brian Stumpf and by Jeff O'Neill, respectively the Mayor and City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 4 196318v1 OWNER: J. X. BOWERS, LLC Its STATE OF MINNESOTA ) ( ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this , 2018, by , the LLC, a Minnesota limited liability company, on behalf of the entity. Notary Public DRAFTED BY: Campbell Knutson Professional Association Grand oak Office Center I 860 Blue Gentian Road, #290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ 5 196318v1 [print name] [title] day of of J. X. Bowers, EXHIBIT A TO AMENDMENT TO ASSESSMENT AGREEMENT Lots 1, 2, and 3, Block 1, Otter Creek Crossing 6t' Addition, according to the recorded plat thereof, Wright County, Minnesota. 6 196318v1 EXHIBIT B TO AMENDMENT TO ASSESSMENT AGREEMENT Parcel Parcel Parcel Acres 8.03 5 5 Percent of acres 44.54% 27.73% 27.73% _ Unpaid Principal $ 418,041 $ 260,299 $ 260,299 $ 7 196318v1 Parcel Total 18.03 100.00 - $ 938,639 EXHIBIT C TO AMENDMENT TO ASSESSMENT AGREEMENT Original plus accumulated interest -to -date payable resulting from Green Acres deferment for the assessment term beginning in 2009. Interest will continue to accumulate on any unpaid principal balance each year hereafter at 5.5%. PID: 8.03 Acres Interest Rate 5.50% Assessment Amount $647,963.13 Term in Years 10 Annual Payment $85,963.82 Year Pavment Principal Interest Balance 0 $647,963.13 1 $85,963.82 $50,325.85 $35,637.97 $597,637.28 2 $85,963.82 $53,093.77 $32,870.05 $544,543.51 3 $85,963.82 $56,013.93 $29,949.89 $488,529.58 4 $85,963.82 $59,094.69 $26,869.13 $429,434.89 5 $85,963.82 $62,344.90 $23,618.92 $367,089.99 6 $85,963.82 $65,773.87 $20,189.95 $301,316.12 7 $85,963.82 $69,391.43 $16,572.39 $231,924.69 8 $85,963.82 $73,207.96 $12,755.86 $158,716.73 9 $85,963.82 $77,234.40 $8,729.42 $81,482.33 10 $85,963.82 $81,482.33 $4,481.49 $0.00 $859,638.20 $647,963.13 $211,675.07 8 196318v1 PID: 5 Acres Interest Rate 5.50% Assessment Amount $403,463.97 Term in Years 10 Annual Payment $53,526.66 Year Pavment Principal Interest Balance 0 5.50% $403,463.97 1 $53,526.66 $31,336.14 $22,190.52 $372,127.83 2 $53,526.66 $33,059.63 $20,467.03 $339,068.20 3 $53,526.66 $34,877.91 $18,648.75 $304,190.29 4 $53,526.66 $36,796.19 $16,730.47 $267,394.10 5 $53,526.66 $38,819.98 $14,706.68 $228,574.12 6 $53,526.66 $40,955.08 $12,571.58 $187,619.04 7 $53,526.66 $43,207.61 $10,319.05 $144,411.43 8 $53,526.66 $45,584.03 $7,942.63 $98,827.40 9 $53,526.66 $48,091.15 $5,435.51 $50,736.25 10 $53,526.66 $50,736.25 $2,790.41 $0.00 $535,266.60 $403,463.97 $131,802.63 PID: 5 Acres Interest Rate 5.50% Assessment Amount $403,463.97 Term in Years 10 Annual Payment $53,526.66 Year Payment Principal Interest Balance 0 $403,463.97 1 $53,526.66 $31,336.14 $22,190.52 $372,127.83 2 $53,526.66 $33,059.63 $20,467.03 $339,068.20 3 $53,526.66 $34,877.91 $18,648.75 $304,190.29 4 $53,526.66 $36,796.19 $16,730.47 $267,394.10 5 $53,526.66 $38,819.98 $14,706.68 $228,574.12 6 $53,526.66 $40,955.08 $12,571.58 $187,619.04 7 $53,526.66 $43,207.61 $10,319.05 $144,411.43 8 $53,526.66 $45,584.03 $7,942.63 $98,827.40 9 $53,526.66 $48,091.15 $5,435.51 $50,736.25 10 $53,526.66 $50,736.25 $2,790.41 $0.00 $535,266.60 $403,463.97 $131,802.63 9 196318v1 PID: 1.14 Acres (Outlot) Interest Rate 5.50% Assessment Amount $0.00 Term in Years 10 Annual Payment $0.00 Year Pavment Principal Interest Balance 0 $0.00 1 $0.00 $0.00 $0.00 $0.00 2 $0.00 $0.00 $0.00 $0.00 3 $0.00 $0.00 $0.00 $0.00 4 $0.00 $0.00 $0.00 $0.00 5 $0.00 $0.00 $0.00 $0.00 6 $0.00 $0.00 $0.00 $0.00 7 $0.00 $0.00 $0.00 $0.00 8 $0.00 $0.00 $0.00 $0.00 9 $0.00 $0.00 $0.00 $0.00 10 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 10 196318v1 City Council Agenda — 02/26/2018 2N. Consideration of accepting proposal by the Cunin2ham Group for the Walnut and River Street Corridor Plan at a total cost not to exceed $15,000. (AS) A. REFERENCE & BACKGROUND The City Council is asked to approve a proposal by the Cuningham Group for development of the Walnut and River Street corridor plans in accordance with the Downtown Small Area Plan. The Walnut & River Street corridor plan was one of the noted projects outlined in the list of downtown -related projects Council funded for 2018. The corridor plan is not a new plan, rather it provides finer -grained detail necessary to construct the corridor as envisioned by the Downtown Small Area plan. The Cuningham Group was asked to prepare the proposal given their role as preparer of the Downtown Small Area Plan. The proposal outlined provides a detailed design for Walnut Street from 5ffi Street to River Street and River Street from Pine Street west to Walnut Street. This portion of River Street was included within the scope due to the planned connection with Walnut Street. The proposal also makes note of using existing projects as a design reference for the corridors, including the recent improvements at 7ffi and Pine and Walnut Street fronting the MCC. As noted in the presentation to the City Council in November of 2017, the goal of the corridor plan is to combine the most common elements of successful downtown streetscapes into a plan that serves as the base for construction plans and specifications. These include pedestrian improvements (sidewalk widths, curb extensions, crosswalks), wayfinding locations, complete street options, parking configurations, and landscaping components. The plan will provide before and after dimensions for the corridors, cross-section detail for the street(s), and materials suggestions to support the "convertible" street concept and public spaces along the two street corridors. The corridor plan is specifically intended to provide the baseline for engineering of final plans and specifications for each phase of improvement along the noted sections of Walnut and River. In example, the first of such projects is the planned curb extensions and curb realignment at the intersection of Broadway and Walnut, which was also included in the $300,000 of funding the Council allocated for downtown projects. WSB & Associates will need detail on the dimensions and desired design to prepare the project plans and specifications; the corridor plan will provide the needed detail. The City Council and staff will be able to use the corridor plan as a guide for future improvements along the corridor as they are prioritized for funding and completion. The corridor plan picks up in providing street -level detail where the general concepts of the Downtown Small Area Plan leave off. Al. Staff Impact: Staff will coordinate with the Cuningham Group to complete the corridor plan. Staff time is estimated at 20-25 hours total, including staff from the City Council Agenda — 02/26/2018 Engineering, Streets, Parks and Community Development departments. A2. Budget Impact: Within the $300,000 allocated to downtown -related projects, $15,000 was estimated for the corridor plan document. The proposal submitted by Cuningham is under that amount, at $14,000. Staff has requested the full amount, not -to -exceed, to allow for a community engagement component, which Cuningham has indicated is feasible for the $15,000 amount. A3. Strategic Plan Impact: The preparation of following Strategic Plan goals or objectives: 1. Create and Preserve Sustainable Livability: The corridor design for Walnut and River will be developed to strengthen walkability and bikeability, key concepts of the Downtown Small Area Plan and the Strategic Plan, which both cite improving walking and biking within the core. 2. Build a Connected Community: As the heart of the community, the corridor plan creates a visual and implementable platform for downtown improvements which connects residents and visitors to a shared sense of place. 3. Strengthen Our Image as a Destination: Continued focus on improvements to the downtown in concert with the Downtown Small Area plan are key to fostering downtown as a destination for the community and beyond. 4. Be a Regional Leader: Per above, creating a vibrant downtown Monticello supports the city's role as a sub -regional hub for commerce. B. ALTERNATIVE ACTIONS 1. Motion to accept the proposal by the Cuningham Group for the Walnut and River Street Corridor Plan at a total cost not to exceed $15,000. 2. Motion not to accept the proposal by the Cuningham Group for the Walnut and River Street Corridor Plan at a total cost not to exceed $15,000. 3. Motion to table for discussion. C. STAFF RECONMIENDATION Staff recommends Alternative #1 above. In order to prepare plans and specifications for future projects, and to be able to respond to redevelopment/development along the noted sections of Walnut and River, detailed design and dimensions are needed. D. SUPPORTING DATA A. Proposal for Walnut & River Corridor Plan B. Concept Plan, Downtown Small Area Plan C. Excerpts, November 13th, 2017 City Council Presentation January, 27, 2018 Angela Schumann City of Monticello Department of Community development 505 Walnut Street Monticello, MN 55362 Subject: PROPOSAL AND AGREEMENT FOR PROVIDING PROFESSIONAL SERVICES Walnut / River Street Conceptual Design Dear Angela: Cuningham Group Architecture, Inc. (Architect) presents to the City of Monticello (Client) this Proposal and Agreement for professional services to assist you in the Walnut Street Corridor Project (Project). PROJECT UNDERSTANDING Architect understands that the City of Monticello wants to redesign and rebuild the stretch of Walnut Street from River Street to 5th Street; and River Street from the Bridge to Walnut St. These 2 areas connect the Civic Center to the River and are a front door to the City from the east. Furthermore, they are key to the redevelopment of Block 52 an important initiative in the Downtown Monticello Small Area Plan. APPROACH/SCOPE OF SERVICES Based on our conversations with you to date, Architect anticipates providing to you the following scope of services: Conceptual Design of Walnut Street from River Street to 5th Street, and River St from the Bridge to Walnut St Plan Drawings at 1"= 20' (AutoCadd and Illustrator) Typical Cross Sections 1"=10'(AutoCadd and Illustrator) 2 Renderings (one eye level, and one low air) (Sketchup and Photoshop) Drawings will consider integration with existing streetscape theme from the MCC/Walnut Are and 7th/TH 25 Intersection. Drawings will indicate proposed curb locations, sidewalks, street trees, amenities, parking areas and drive lanes. The focus will be on street design — specifically the existing and proposed curb to curb dimensions. Additional considerations will be given to A "share the road" concept or a complete street for Walnut St. Locations of curb extensions Locations for head in parking/parallel parking Locations for enhanced treatments to boulevards or public lots. Landscaped medians — if appropriate Design concept of a "convertible" Walnut St between River St and Broadway Page i of 4 CT CUNINGHAM G R O U P Celebrating 50 Years Cuningham Group Architecture, Inc. St. Anthony Main 201 Main Street SE Suite 325 Minneapolis, MN 55414 Tel: 612 379 3400 Fax: 612 379 4400 www.cuningham.com C U N I N G H A M G R O U P Design work will have two phases to it. The first phase is parts of the plan that can be Celebrating 50 Years accomplished now and within existing constraints and development patterns. The Second phase is work that can be accomplished with redevelopment of sites identified in the Small Area Plan. Work will be coordinated with City Engineer and Public Works however they will not include engineering or utilities other than above ground lighting. PROJECT TEAM Andrew Dresdner, AICP Jena Stanton FEES Compensation for Basic Services as described herein shall be a stipulated sum of $14,000. SCHEDULE Meeting # 1: Late February: Kick off Meeting with Staff and City Engineer Meeting # 2: Late March: Draft Design Alternatives (plans, section, 3D sketch illustrations) Meeting # 3: Mid April : Deliver Final Drawings REIMBURSABLE EXPENSES Reimbursable Expenses are in addition to the above fees. They include all normal expenses incurred by Architect for the benefit of the Project, including out-of-town travel (if any and if authorized), mileage, long-distance telephone calls, messenger service, printing, etc. These expenses will be billed at 1.15 times their direct cost to Architect. ADDITIONAL SERVICES Services you may request such as physical models, 3-D computer modeling, additional drawings or any renderings, engineering or special consultants, or other special services not specifically included in the above scope of services shall be invoiced at Architect's current hourly rates or at 1.15 times the direct cost of consultant's charges to Architect. In addition, any changes in the scope will also be billed at an hourly rate. Architect's hourly rates will be per Cuningham Group Hourly Rates, attached as Exhibit A. Additional Services will be performed only upon your written authorization. INVOICING Billings will be issued at 30 -day intervals. Payment is due and payable upon invoice receipt. Interest of 1.0% per month will be due on the unpaid balance beginning 30 days after invoice date. Client agrees to reimburse Architect for all costs of collection including attorney fees, costs, and expenses. USE OF SUPPLIED INFORMATION Page 2 Of 4 C U N I N G H A M G R O U P Client agrees to provide and/or obtain all required licenses, including copyright license, to �'�'���+�'�•' allow Architect to reproduce, use and incorporate all Client -supplied Project -related drawing Celebrating 50 Years or other information and agrees to indemnify, defend, and hold Architect and its consultants harmless from or against any and all claims arising out of or relating to Architect's or its consultants' Project -related reproduction, use, or incorporation of such information. Client will provide Architect with base map information that accurately indicates existing conditions. OTHER TERMS AND CONDITIONS Except as otherwise modified herein, the terms and conditions of an unmodified AIA Document B101, Standard Form of Agreement Between Owner and Architect, 2007 edition [6727 "Special Services" or 8101 "Standard Form" may also be used in appropriate circumstances] (attached as Exhibit B), where Client acts as Owner for purposes of the Agreement, shall apply to all services provided under this Proposal and Agreement. The Client and Architect agree that arbitration, as described in the attached AIA Document, shall be the selected method of adjudicated dispute resolution. Client shall furnish the services of a contractor or cost consultant that shall be responsible for preparing all estimates of the Cost of the Work. If Client does not have such a consultant, Architect can provide a list of qualified contractors or cost consultants for Client's use. If the Client's budget at 50% completion of Design Development Phase Services or later is exceeded by Client's cost estimate or the lowest bona fide bid or negotiated proposal, and modifications to the Design Development or Construction Documents are required to reduce the actual or estimated Cost of the Work to comply with Client's budget, Architect will provide such modifications as an Additional Service, except to the extent Architect failed to incorporate Client's or Client's cost estimator's previously issued specific cost control directives. Client agrees to provide to Architect utility bills or other utility usage data on an annual basis for the [two to five, as appropriate] years following Substantial Completion. This information would be used to understand the metered performance of the building compared against industry benchmarks and for internal assessment of the design. The summary of associated analysis will be shared with Client upon request. Architect expressly disclaims all express or implied warranties and guarantees with respect to energy performance, and Client agrees to release, hold harmless, and indemnify Architect from any liability or claims related to the energy performance of the building. Architect and its consultants will be using building information modeling for the sole purpose of preparing and coordinating their Drawings, without an expectation that the model will be relied upon by other Project participants. If Client, Client's contractor or consultants, or other parties as appropriate desire to use the model for any purpose, the Architect, Client, and other appropriate parties will establish and agree to building information modeling protocols, which shall address authorship and ownership, level of development, and authorized uses of the model, processes for exchanging, sharing, and resolving changes to the model, and anticipated authorized uses for facilities management or others, following completion of the Project. Preparation of the protocols and operations and services provided thereunder shall be Additional Services. Page 3 Of 4 This Proposal and Agreement shall be subject to and enforced under the laws of the State of Minnesota. With your signature below you are indicating your acceptance of the understandings, terms and conditions of this Proposal and Agreement. This Proposal and Agreement may be terminated by either party upon seven days' written notice should either party fail to perform substantially in accordance with its terms. Failure of Client to make payments to Architect within 45 days of invoice date shall be considered substantial non-performance and cause for suspension or termination of Architect's services. If you instruct us to begin, or allow us to continue, performing or providing Project services prior to returning a signed copy of this Proposal and Agreement it will be understood that all of its terms, and the attached or referenced exhibits, are acceptable and all parties will be bound by the terms of this Proposal and Agreement. If this Proposal and Agreement meets with your approval, please sign two copies and return one copy for our records and we will begin the services. Thank you again for this opportunity to be of assistance. We look forward to helping you achieve your goals for Walnut Street and Downtown Monticello. Sincerely, CUNINGHAM GROUP ARCHITECTURE, INC [Replace With Signer's Name] [Replace With Signer's Title, include lic. # in CA] Date: Approved By: [Replace With CLIENT COMPANY NAME] [Replace With Client Name] [Replace With Client Title] Date: [Replace With Upper Case Preparer's Initials]/[Replace With Reviewer's Upper Case initials] : [Replace With Typist's Lower Case initials] Attachments: Exhibit A — Cuningham Group Hourly Rates Exhibit B — AIA Document B 101, Standard Form of Agreement Between Owner and Architect, 2007 edition Page 4 Of 4 C U N I N G H A M G R O U P Celebrating 50 Years City of Monticello Downtown Small Area Plan ivlul ILII.CIIV, MN Prepared for: The City of Monticello ADOPTED BY CITY COUNCIL ON SEPTEMBER 25, 2017 Prepared by: Cuningham Group Architecture, Inc. Tangible Consulting Services CU N I NG HAM Monticello 6 R o V P Physical Analysis Monticello in the Region Monticello ("little hill") sits on the Mississippi River between Saint Cloud and Minneapolis. It was settled at this location because the river is relatively shallow and calm and it made for an easy river crossing. Its connection to the region changed dramatically when I-94 was completed in 1973. With two exits and an improved bridge across the Mississippi River, Monticello has become a crossroads community. Original Plat of Monticello The original plat of Monticello consisted of a square (330'x 330') aligned to the river. Generally the 66' lots faced north and south. Broadway was distinguished from other streets with a narrower lot dimension - accommodating mercantile and main street buildings. Existing Conditions (publicly owned properties in blue) Existing Conditions: Buildings by use Community and Public Employment Commercial Housing Local Roads The local road network resembles the original plan of the City - with square blocks and a dense network of streets. Over time, the integrity of the grid has been slightly eroded with superblocks and street closings that respond to high volume arterials. Regional Roads Over time, Pine Street and Broadway have become regional roads. The growth of these roads have connected the City to the Region, but they have also had major impacts on local connectivity and land use. Pedestrian Environment The pedestrian experience at street level is a key determinant to creating a successful Downtown. The diagram above indicates the quality of the environment along each block face from poor to excellent. There are many factors that make up the overall experience including the condition of the sidewalk, traffic alongside the sidewalk, and the level of activity or comfort the adjacent property provides for the pedestrian. Comfortable OK Poor City of Monticello Downtown Small Area Plan I Character Areas e Project Goals I Shift the Center and Double Down on Broadway. Over time the travel and use patterns of Downtown have changed - altering the overall experience of downtown. Up until 1960, despite Broadway's designation as a State Highway (152) most travel was local. However, as the region grew, Monticello became a crossroads - thereby burdening Broadway and Pine Street with high volumes of through traffic and widened streets. Today, the Broadway / Pine Street intersection is one of the most traveled intersections in the region. Whereas that quality makes for great visibility, it also makes for a poor pedestrian experience and poor access to adjacent properties. Broadway, west of Pine Street, is relatively lightly traveled and unlike Broadwway east of Pine Street, it has retained its pedestrian scale. Furthermore, the City has developed successful parks at the end of Cedar Street and Walnut Street. Therefore, an opportunity exists to fully extend Walnut and Cedar Street down to the park and grow the downtown mercantile district towards the riverfront along Broadway. Improve the Pine Street Experience for Everyone. Whether passing through Monticello along Pine Street (TH 25), trying to cross Pine Street by foot, or going to a business along Pine Street, the experience of using Pine Street is generally a negative one for all users. The environment of Pine Street projects a negative image and it is a divider between the east and west side of the town. Whereas Pine Street will always be a heavily traveled street, it does not need to be a negative experience. The community can take it back, claiming it for more appropriate development types, making it safer, more pleasant, and attractive for all users. noo 000 noo nnn nnn°nnn nnn nn nn nn nn inn Lots of Small Investments, a few medium ones and just one or two big ones. Monticello, despite it's growth, is proud to be a small town. Small towns develop charm and character through a series of small incremental investments that together add up to help a place become memorable and beloved. Simple investments such as new awnings, improved lighting and well maintained landscaping can make a big impression. Small buildings that fit on vacant parcels or otherwise underutilized land can happen quickly - adding vitality to a community. By promoting a high quantity of smaller investments (1/4 block and smaller) and medium scaled redevelopment projects (up to 1/2 block in scale), the Downtown will become more diverse, more lively, more responsive and adaptable to changes in the market place. A few medium scaled investments, warranted by a strong market or a strategic need, are important and valuable. But they should be carefully scaled and implemented so as to not disrupt the fragile fabric of the small town. Engage and love the riverfront. Go beyond the Swan. Great places have unique assets that differentiate them from others. Monticello has the Mississippi River. This defining feature can be further utilized to the benefit of Monticello residents and businesses. A riverfront that is well connected with blue and green trails, is publicly accessible and is activated throughout the day and the year can become a defining feature for the City and an important driver of economic activity. City of Monticello Small Area Plan I Goals and Objectives Riverfront Riverfront Character Area: The and recomendations guidelines on this page pertain to the area colored on this diagram Perspective from Walnut street, looking across a redesigned West Bridge Park Despite being a town born on the River, the Downtown does not take great advantage of its unique location. Broadway is a block removed from the Riverfront and the main connection to the River, Walnut Street, ends in a staircase. The entry experience to Monticello from the north is mundane with vacant properties and a thick wall of trees that obscures potential views to public spaces and Downtown. The Riverfront Character Area will become a proud new public gathering space for Downtown Monticello that compliments Broadway and the full Monticello Park System. The Plan recommends redesigning the riverfront parks so they are more visible, accessible, active and flexible and promoting development that takes advantage of access to the river. A new park will be capable of handling larger crowds for events, and will be more accessible and usable on a daily basis with additional amenities and features designed for everyday use. The Plan promotes access to the riverfront by extending Walnut Street to connect to River Street. It will be designed as a multi- use street that can be closed for farmers markets, gatherings, and other events. The Plan recommends and leveraging public property of Block 52 to create a new signature development with market rate housing and a destination restaurant or entertainment use overlooking the park and the river. Public parking is maintained on Block 52 and added to River Street. existin Bridge Park River St Block 52 It It I � x •s■ x �„r„ Site Sections Through Block 52 and West Bridge Park Broadway )( 1 0 Redesign Riverfront parks to ©Encourage new housing include more active events and surrounding the riverfront programming in West Bridge Park parks on vacant and (amphitheater, water feature, underutilized parcels concessions) and passive uses in Maintain and improve the east bridge park. 0 intersection at River Street 0 Add parking and sidewalks to and Pine Street. River Street 0 Improve the underpass of OStreet Reconnect Walnut Street to River design Pine Street at the River. with a that allows Walnut Street be for © Consider a seasonal bridge to used to the island to provide events and park expansion. additional recreational OWork with the private sector to activity to east and west create a signature development Bridge park on Block 52, with market rate housing and a restaurant that overlooks the Park Precedent Images City of Monticello Downtown Small Area Plan I Character Areas Prepared by: Cuningham Group Architecture, Inc. CREATING THE CENTER on Elements �•�� M qA _ w� r oord' Element,Y'; °°ra tTwFa y s urb extensions { Omplete streets {' a _ tndscapinq � J- !� f —sp , now. v .• Mn 4 ws . J Request Bridge Underpass Public Arts Banners Curb Extensions 6t" Street Sidewalk Ext Community Signage Walnut & River Corridor Design TOTAL Funding Source Excess General Fund Excess General Fund Excess General Fund Excess General Fund Excess General Fund Excess General Fund Excess General Fund Funding Request $10,000 $30,000 $30,000 $50,000 $15,000 $50,000 $15,000 $2001000 Street Light Improvements Franchise Fund $3.50,000 Councilmember Fair moved to authorize a preliminary tax levy of $9,800,000. Motion dies for a lack of a second. Councilmember Gabler moved to authorize a preliminary tax levy of 59,772,000. Councilmember Fair seconded the motion. Motion failed 2-3; Councilmembers Davidson, Hilgart and Stumpf voted against. Councilmember Hilgart moved to adopt Resolution 2017-62 setting the 2015 preliminary tax levy at $9,547,000 including the stipulation that the excess 2017 funds be used for downtown area projects. Councilmember Fair seconded the motion. Motion carried 3-2: Councilmember Gabler and Mayor Stumpf voted against. If Council approves of the slate of recommended downtown projects for 2o18, staff will begin work on the following: Walnut & River Corridor planning Curb extension design Bridge underpass fencing and improvements Banner and light plan and design Development of art proposals/projects Individual design and project approval with final cost to be brought back for Council approval. City Council Agenda — 2/26/2018 20. Consideration to authorize preparation of Plans & Specifications for Phase 1 of the Bertram Chain of Lakes Regional Athletic Park by the Citv Engineer, WSB & Associates, estimated at $373,000. (TP/AS) A. REFERENCE & BACKGROUND The City Council is asked to authorize the preparation of plans and specifications for the Phase 1 improvements at the Bertram Chain of Lakes Regional Athletic Park by the City's designated engineer, WSB & Associates. In October of 2017, the City Council authorized funding in the amount of $2.5 million over 2018-2020 for the design and construction of the next phase of improvement at the regional athletic park. At that time, Council also authorized permitting and preparation of the plans and specifications. Consistent with the majority of other city improvement projects, staff would propose at this time that the City Engineer, WSB & Associates, prepare the plans and specifications and manage the construction bid process. There is no requirement that the City go out for proposal or bid to assign park plan and design, as the work is similar to how the City assigns engineering work supporting installation of sanitary sewer, water and road construction. As such, staff is seeking Council authorization to proceed with plans and specifications preparation by WSB in lieu of a proposal process for this service. This recommendation is based on WSB's familiarity with City standards and design specifications. In addition, the recommendation is made based on WSB's knowledge of the BCOL Athletic Park site and project goals. As Council may recall, WSB was selected as the consulting firm to develop the Feasibility Report and Master Plan for the Bertram Chain of Lakes Regional Park in 2015. WSB was selected after a competitive process that included proposals and interview from a number of design teams. Pursuant to the joint powers agreement between the City of Monticello and Wright County, the City of Monticello is responsible for the development, operations, and maintenance of facilities at the Bertram Chain of Lakes Regional Athletic Park. The planned Phase 1 improvements will occur on the northerly 27 acres of the approximately 118 -acre athletic park site. The planned Phase 1 improvements are those discussed with City Council in October and are intended to support existing interim green space on the west side of the athletic park, as well as the infrastructure needed to support new and future field space on the 27 -acre parcel. The plans and specifications will include: • Mass grading of the 27 acres • Final grade for two premier multi-purpose greens • Extension of electrical service into the athletic park • Irrigation well • Stormwater ponding system • Irrigation system with recirculation system for pond City Council Agenda — 2/26/2018 • Seeding • Restoration The Land Alteration permit for the Phase 1 improvements was previously approved by the Wright County Planning Commission. Bids for construction and development of Phase I will be required. Al. Staff Impact: Staff will coordinate with WSB & Associates in the development of the plans and specifications; it is anticipated that the City would receive 30%, 60% and 100% design documents for review. The Parks Superintendent will also tour similar projects with WSB representatives for purpose of final design detail in plan development. It is estimated that staff will spend approximately 40-50 hours in plan review and consultation with the engineer on the project. If Council were to elect to request proposals for the preparation of plans and specifications, the amount of staff time to prepare scope of work, proposal document, review proposals, and potentially hold an interview selection process for the service will increase staff time significantly. The time to execute a proposal selection process with also delay preparation of plans by 6-8 weeks. A2. Budget Impact: Construction costs for the first phase as proposed are estimated at $2,423,000, with plans and specifications at approximately 20%, or $373,000, of that amount. The 20% estimate is a standard estimate for preparation of plans and specifications in a construction project. The amount is recommended as a not to exceed. A3. Strategic Plan Impact: The preparation of plans and specifications for Phase 1 of the Bertram Chain of Lakes is the next step in turning the plan for the park into reality. The project meets the following Strategic Plan goals or objectives: 1. Create and Preserve Sustainable Livability: Moving forward with plans for the Phase 1 improvements supports the development of quality of life amenities, including athletic and recreational opportunity, for the community. 2. Strengthen Our Image as a Destination: The development of the Bertram Chain of Lakes Athletic Park strengthens Monticello's image as a place to participate in a broad variety of recreational activities in an unparalleled natural setting. 3. Be a Regional Leader: The Bertram Chain of Lakes Athletic Park is a regional asset, benefitting not only the community, but the surrounding region, setting Monticello apart as a provider of recreation and natural resource assets connected together to help build healthy, active communities. 4. Invest in People: Investing in recreational assets is investing in the health and well-being of the full community. B. ALTERNATIVE ACTIONS Motion to authorize the preparation of plans and specifications for the Phase 1 improvements at the Bertram Chain of Lakes Athletic Park by City Engineer WSB & Associates. City Council Agenda — 2/26/2018 2. Motion to direct a proposal process for consulting services for the preparation of plans and specifications the Phase 1 improvements at the Bertram Chain of Lakes Athletic Park. 3. Motion to table for discussion. C. STAFF RECOMMENDATION Staff recommends Alternative #1 above. The ability to execute this step in an efficient manner, with the least amount of redundancy, is important to continue moving Phase 1 toward construction. As the City Engineer, WSB is most familiar with the design requirements and specifications process for the City, as well as the management of the City's bid process. In addition, WSB's familiarity with the park and master plan via their involvement with the Feasibility Report and Master Plan, place the firm in a position to be most efficient in design work, keeping both staff and consultation time and costs to a minimum. D. SUPPORTING DATA A. Phase 1 Map — Bertram Chain of Lakes Athletic Park B. October 23rd, 2017 City Council minutes LL JL C H A, rQ 0F BERTRAMI I g I I I 41 (g� / I q � LAKES'� I I `� I MASS GRADIN ' 11 �T MASS GRADING; MASS GRADING REGIONAL- PARS r I°, 1 - MASS GRADJIG FOR I� �� '1 �, FOR,YOUTH , I FORYOUTH T SINGLE I SINGLE 14 FOR BASEBALL - I I I, I i n YOUTH BAS FIELDS • �, I I i FIELD �' • 220'to outfield #e e ° BASEBALL HLLD / BWnsALL FIELD , • MULTI IMULTI-PURPOS I • �" • 260' to outfield fence • 260' to outfield fence + I _380 to centerfield I GREEN, I I I GREEN I I �,�, �. I . � . f ■ pp - ____. - , , � Z II CCER LACROSSE FOOTB IL CCER LACROSSE FOOTB L - — -� ■ ! I I } ' I I 1 • 245 x 380 I 1 • 245 x 380 I , ■ _ 1 ■, ,_ _r i UJ LU � � ssa 1 I .��...••- - ........... ....... .. I (Accommodates one full sh Accommodates one full s e ■� I field (360 x 225) I 1 field (360 x 225)° C - ------� -- J T -,---''-_ � _r _ Includes Irrigation Includes Irrigation I 1 POTINTIAL REA —__GRAVEL TRAIL 1 14--H ! GRAL ` ��•�► I `4 f° A Y 111111 _ GRAVL PARKING FOR 11 OVERFLOW PARKING J APPROXIMATELY 280 CAR S e DROP-OFF L.1 zt. PRIMARY ------------- r'I ENTRANCE -p UJ MONUMENT SIGN -- — — —— --i 1---- — —_ — — �I I IDOUBLE MULiI-PURPOSE GREEN 1 I II. a II I (SOC CER/LA�ROSS E)FOOTBALL) I TURN LANE FOR ;. I 1 �80'x 510' ACCESS II I I • Accommodates two full size fields (360 x 225) 1 I;t �I'•I li i i r W I• ' I I I �' DC III Ea II PORTABLE V 0,, IRRIGATION FOR 0EXISTING FIELDS 0+ I i i I I s- ^'� INTERIM 1 LU 1°° )BLE MULTII-PURPOSE GREEN p �� �• (SOCCER/LAC ROSS E/FOOTBALL) 1 �, I II' i f • �80` x 540'II F�_ 'III• _ • Accommodates fwd full siz� fields (360' x 225') �I I J I I I 1 CEREMONIAL / III ' AWARD SPACE ----_- 111 B \X11 ss V } J\ "'IR `'IR 10� WELL I I POND AREA WITH I CLAY LINER I (Stormwater re -use for irrig9tion) I f OfJ =•, - k GAT U RTS J LU + w ----fil SINGLE �- I- ._ -_ --� I � I III II• _ II IIII DOUBLE M LTI-PURP OSE REEK I MULTI-PURPOSE 1 00 I • (SOCCER LACROSSE/FOOTBALL) GREEN 1. 801x 5 01 •�-, _.L;�,r I - SOCCER/LACROSSE/FOOTBAL6 � CITY OF II ;I I • Accommodates twd full siz6 fields 360' x 225' I I'� 0 I ( ) I • 245 x 380 .. , - 1= I I,�. o t ce o I •�ccommodates one full sig ti I I I r I• I 11 field (360' x 2251) 1 T 701 Xenia Avenue South, Suite 300 - Minneapolis, MN 55416 I I I I r Tel: (763)541-4800I I ----------- — — — — — — — — — ——---------- ," WSB Fax: (763) 541-1700 Project # 0113o6 -000_, • -— January 2018 d II 1 — _ r-_----- -1 DRAIN FIELD I DRAIN FIELD I 9n Building�. 1\ -MULTI-PURPOS _ T Includes Q - _ restrooms I r*,{ 6ALLFIELD MULTI-PURPO 1300'to outfield fence p: Ind lightingdt 71 BALLFIELD .. y • 0' to outfield f nc� f PHASE 1 ACREAGE: 48 AC TOTAL ACREAGE: 118 AC SUMMARY • Construction 2019 • Improvements to support play and demand and the need for parking, irrigation, and stormwater management facilities • Mass grading • Soccer to fi • Utilities - elec • Gravel parkin nal grade and condition Ac g & trail expansion • Irrigation Well • Irrigation system with clay lined water reuse pond for multi use fields in phase 1 area • Service to existing interim fields for portable irrigation • Infrastructure capacity to serve full buildout of phase 1 • Seeding • Restoration � GENERAL SKATING Concession Building • Includes restrooms and warming house SECONDARY ENTRANCE /EXIT ICE HOCKEY • Paved for in-line hockey /basketball during summer • Includes lighting GATE SECONDARY s _--- ,+ ra F ✓ ' 0 100' 20C' ENTRANCE I . f�� _ -- -- ----___ N GRAPHIC SCALE 1 - _ - -- �-- _ _ u -- - _ - --- EXIS - TING_- -___ -- -- COU R I � J i } �1 eir •�s ti I M''C.A eDe C If Or Jill•'` -� Nor Z a 0 a a J U m Davidson seconded the motion. Motion carried 4-1; Councilmember Gabler voted against. 5. Added Items • A schedule of special meetings was distributed in the packet to the council. Councilmember Fair moved to adopt the meeting/workshop schedule for the city council. Councilmember Davidson seconded the motion. Motion carried unanimously. The council continued discussion, from the earlier special meeting, on the Bertram Chain of Lakes proposed revised plan. Angela Schumann reviewed funding options which included liquor store revenues. Wayne Oberg, Finance Director, touched on funds available for the project. There was discussion in regard to participation by the County and perhaps the YMCA. The County had mentioned they could possible provide engineering services with the improvements on Briarwood. There was further discussion on grants and partnerships with organizations. Brian Anderson, President of Monticello Soccer Club, addressed the city council and noted that the group has raised $4,500 - $5,000 in donations and would be willing to donate $12,000 for an above ground sprinkler if a water source was made available. Councilmember Fair moved approval of funding the revised Phase 1 plans for the Bertram Chain of Lakes Athletic Complex and authorized $2.5 million over three years (2017-2019) for permits, development of plans and specs, and infrastructure improvements with funding from the liquor store fund, with the understanding that additional funding sources will also be used. Councilmember Davidson seconded the motion. Motion carried unanimously. 6. Adiournment By consensus, the meeting was adjourned at 8:56 p.m. Recorder: Jennifer Schreiber. Approved: Attest: t✓ [ �� L Lel City Administrator City Council Minutes — October 23, 2017 Page 7 17 City Council Agenda 02/26/2018 2P. Consideration of avvrovin2 a three-vear contract extension to RES Specialty Pvrotechnics for the Riverfest fireworks show for a total of $24,900. (TM) A. REFERENCE AND BACKGROUND: At the January 22 Council Meeting, a request was brought forward to extend a three-year contract with RES Specialty Pyrotechnics for the Riverfest fireworks display. RES has put on the fireworks display at the Monticello Riverfest for the last nine years. After discussing different alternatives Council tabled the matter, requesting staff to obtain quotes with a cap of $25,000 for a three-year contract. Staff put out an RFP for the fireworks contract and contacted four companies for quotes. Two of the companies stated they were unable to provide a three-year contract and chose not to submit a quote. Two companies presented quotes, including RES Specialty Pyrotechnics and Pyrotechnics Display. Both companies quoted $8,300 per year for a total of $24,900 for the three-year contract. While both of the companies have met the requirements, staff's opinion is to continue to work with RES as they presented a more favorable show in their quote and they have been a very professional company to work with over the past nine years. As part of the annual Riverfest celebration, the City of Monticello has been financing the annual fireworks display for a number of years with funding from the Liquor Store Fund. Since 2009, RES Specialty Pyrotechnics has been the fireworks vendor. They are a renowned company throughout Minnesota and the surrounding states. They have done shows at the Mall of America, Target Field, Target Center, Xcel Energy Center, US Bank Stadium, St. Paul Winter Carnival and many other cities. They will also be doing the fireworks at the Super Bowl this year. In the supporting data I have included a list of their clients. Al. Budget Impact: The budget for the annual Riverfest fireworks display will come from the City's Liquor Fund. A2. Staff Workload Impact: Minimum staff workload impacts for fire department review and Public Works to work with the company to section off the staging area. B. ALTERNATIVE ACTIONS 1. Consideration of awarding a three-year contract from 2018 -2020 for the annual Riverfest fireworks display to RES Specialty Pyrotechnics in an amount not to exceed $24,900. 2. Consideration of not awarding a contract for the annual Riverfest fireworks display. C. STAFF RECOMMENDATION: The City staff recommends awarding a three-year contract to RES Specialty Pyrotechnics for the annual Riverfest fireworks display as outlined in Alternative #1 as they have met all the requirements and the City has a good working relationship with the company over the last nine years. D. SUPPORTING DATA: A. RFP for fireworks contract B. RES Pyro Services Wednesday, February 14, 2018 Tom Moores City of Monticello Public Works 505 Walnut Street; Suite 1 Monticello, MN 55362 Dear Tom: RES PYRO I was thrilled to have choreographed your fireworks program last year and I am looking forward to working with you to design a show for the Riverfest Celebration for the City of Monticello on July 13, 2018, TBD 2019, and TBD 2020. I, Ery Haman, will be the project manager. Also involved will be Tracy Vanasek who will coordinate display logistics, and Ed Vanasek who will design the show. Our proposal lists the size, shell effect and quantity of shells for your fireworks display. The duration of the show will be 18-22 minutes. Our show design uses piled, stacked and multi - break shells. They will be used to design the following parts of the show: _Opening_ Barrage_ • Main Show Body • Select Patriotic Shell • Signature Pattern Shell • Multiple Effects Barrage Cake • Grand Finale Our crew will arrive early afternoon on the date of the display to set up all equipment and fireworks. Following completion of the display, the crew will disassemble the firing equipment and clean up the immediate site. Understanding your vision is important to us. That's why we listen to your needs and expectations so we can create the kind of show that you've imagined. We deliver what we say we will, making sure you are satisfied. Our displays are a turnkey operation and are coordinated with your event. The entire show is electronically fired for added safety. Our proposal includes all materials, equipment, certified display operators, necessary permits and $5 million liability insurance. The total cost will be $8,300.00 per year for a $24,900.00 total. The following are three references. City of Elk River Michael Hecker 13065 Orono Parkway Elk River, MN 55330 763-635-1150 21595286TH STREET I BELLE PLAINE, MN I P: 952-873-3113 I INFO@RESPYRO.COM I WWW.RESPYRO.COM City of Maple Grove / Maple Grove Days Mike Kinnan 8672 Pineview Lane Maple Grove, MN 55369 763-424-4365 Albertville Friendly City Days Leroy Berning P.O. Box 162 Albertville, MN 55301 763-443-5621 We also invite you to contact additional references listed in our booklet. We look forward to adding a little magic to the air at your event. I'm more than happy to answer any other questions you may have. Sincerely, Ervin J. Haman Director of Business Development RES Pyro DDIYY �co�2o® CERTIFICATE OF LIABILITY INSURANCE I DATov14la2///2018 ) ota THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANDTHE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of a r endpmement(s). PRODUCER NAME: MCGRIFF, SEIBELS & WILLIAMS, INC. PHONE gOpy7&2211 FAX P.O. BOX 10265 I (AIC No Ext),(AIC No)' Birmingham, AL 35202 INSURED R E S Specialty Pyrotechnics 21595 286th Street Belle Plame, MN 56011 INSURERS) AFFORDING COVERAGE NAIC R INSURER B National Liability & Fire Insurance Company 1 20052 I INSURER C: INSURER D: NSURERE: INSURER F: COVERAGES jtilVfeTE �JUMBER:6G65JCPE REVISION NUMBER: THIS IS TO CERTIFY THAT THE POL CE�((�E�� �aPP r((N�SURAFICE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. -IMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL'SUBR POLICY EFF POLICY EXP LTR, TYPE OF INSURANCE 'Nov, wvq POLICY NUMBER IMMIDD/YYl'Y) MMMDIYI'YYI LIMITS A X COMMERCIAL GENERAL LIABILITY b0376888 04/01/2017 04/01/2018 EACH OCCURRENCE 1$ 1,000,000 CLAIMS -MADE ® OCCUR l a GENE AGGREGATE LIMIT APPLIES PER: MED EXP (Anyone person) POLICY [i] PRJECT O- D LOC EXCLUDED OTHER: I$ AUTOMOBILE LIABILITY 73APS071669 04/01/2017 04/01/2018 ANVAUTO 5,000,000 OWNED 1$ AUTOS ONLY EX AUTOSULED Page 1 of 1 ©1988-2015 ACORD CORPORATION. All rights reserved. X HIRED X NON -OWNED The ACORD name and logo are registered marks of ACORD — AUTOS ONLY AUTOS ONLY UMBRELLA LIAR X OCCUR D00376908 --II 04/01/2017 04/01/2018 X EXCESS LIAR I CLAIMS -MADE DED//I RETENTION$ $ INOIXERSCOMPENSATION PROPERTY DAMAGE fPerauitlentl AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? N/A EACH OCCURRENCE (Mandatory In NH) 5,000,000 If yes, desrribe under $ DESCRIPTION OF OPERATIONS below PREMISES Iga occurrence) l a --- --- MED EXP (Anyone person) I $ EXCLUDED PERSONAL&ADV INJURY I$ 1,000,000 GENERALAGGREGATE Is 5,000,000 PRODUCTS-COMP/OPAGG 1$ 2,000,000 Page 1 of 1 ©1988-2015 ACORD CORPORATION. All rights reserved. Is The ACORD name and logo are registered marks of ACORD COMBINED SINGLE LIMIT Ea accident) 1,000,000 BODILY INJURY (Par person) $ BODRYINJURY (Per eccitlent) $ PROPERTY DAMAGE fPerauitlentl $ EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 $ I TH- I I STATUTE EB_ E.L. EACH ACCIDENT _ $ I E.L. DISEASE-EAEMPLCYEE $ I E.L. DISEASE- POLICY LIMIT $ I DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101, Additional Remarks Schedule, may be aaached if more space is required) Display Date. July 13, 2018 Location: Monticello High School Ball Fields, 4018 School Boulevard, Monticello, MN 55362 City of Monticello, MN; Rlverfest Committee; Independent School District #882 Above listed Is/are Included as Additional Insured respects to the General Liability policy as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Monticello SOS Walnut Street AUTHORIZED REPRESENTATIVE Suite 1 Monticello, MN 55362 r��(�` f Page 1 of 1 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD i W _ n m' MET �n p Y� D m _ G Ot r n _ ul ueogad ��. - 1 o � o 0 o I' m o m n< ay ' m E 1 o o m• dl any 6u UP � _ anyi6uwuaj any 6mu�r 0 mt zl u s i I SN nt HdLdktl L I --A JR7t.:.n 1E i�x z ap; G T C � Form !e1m.f '9 Request for Taxpayer Give Form to the (Rev. Der 2014) requester. Do not DeparvintheTreasury Identification Number and Certification send to the IRS. Internal Revenue Service I 1 Name (as shown on your incometax return). Name is required on this line; do not leave this line blank Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for I Employer identification number guidelines on whose number to enter. 4 1 —I 1 1 5 11 I 1 1 5 1 9 I B Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and .2. 1 am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, Item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Sign Signature of �• Here U.S. person► X&C-1 Date► /y /�ir O General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/fw9. Purpose of Form An mdmdual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099 -INT (interest earned or paid) • Form 1099 -DIV (dividends, including those from stacks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 10995 (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What rs backup withholding? on page 2. By signing the filled -out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners'share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting' on page 2 for further information. Cat. No. 10231x Form W-9 (Rev. 12-2014) RES Specialty Pyrotechnics Inc N 2 Business name/disregarded entity name, it different from above m n 3 Check appropriate box for federal tax classification, check only one of the following seven boxes: 4 Exemptions (codes apply only to o o sole proprietor or ❑ C Corporation 5 Corporation ❑ p ❑ p ❑ Partnership TrusUastate certain entities, not individuals; see instructions on page 3): n v c n o •— single -member single -member LLC ❑ Limited liability company. Enter the tax classification (C=C corporation, 5=5 corporation, P=partnership) ► Exempt payee code (if any) 0 Note. For a sin le -member LLC that is disre arded, do not check LLC; check the a Exemption from FATCA reporting 9 g ppropriate box in the line above for w the tax classification of the single -member owner. code (if any) p— c u ❑Other (see instructions)► rMOxu to xcoom: mnMl•meuom:ae inrusl !E 5 Address (number, street, and apt. or suite no.) Requesters name and address (optional) U o. 21595 286th St 6 City, state, and ZIP code Belle Plaine, MN 56011 7 List account number(s) here (optional) 10 Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid I Social security number backup withholding. For Individuals, this is generally your social security number (SSN). However, fora resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for I Employer identification number guidelines on whose number to enter. 4 1 —I 1 1 5 11 I 1 1 5 1 9 I B Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and .2. 1 am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, Item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Sign Signature of �• Here U.S. person► X&C-1 Date► /y /�ir O General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/fw9. Purpose of Form An mdmdual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099 -INT (interest earned or paid) • Form 1099 -DIV (dividends, including those from stacks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 10995 (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What rs backup withholding? on page 2. By signing the filled -out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners'share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting' on page 2 for further information. Cat. No. 10231x Form W-9 (Rev. 12-2014) �4e Lo ZZ AMA UVA lie Ih r 114 - "7 ZZ AMA UVA lie C7 25+ years of experience RES Pyro is an established provider of quality fireworks displays. Our key team members each have 25+ years of experience conducting displays. Why is RES Pyro Right for Your Event? PROFESSIONALLY TRAINED AND LICENSED RES Pyro is federal- and state -licensed. Many of our operators have completed the American Pyrotechnic Display Fireworks Training Program and/or the Pyrotechnics Guild International Display Operators Safety Certification Program. We also follow National Fire Prevention Association (NFPA) codes and all state requirements. WIN-WIN CLIENT RELATIONSHIPS Understanding your needs, earning your trust and helping you achieve your goals is good for you and for RES Pyro. We deliver what we say we will, making sure you are satisfied. From concept to cleanup, we will be there. TOP-QUALITY PRODUCTS RES Pyro selects and purchases products direct from reputable manufacturers. We test and evaluate products regularly, as well as visit and inspect domestic and foreign factories. SAFE, RELIABLE EQUIPMENT RES Pyro uses the best, safest and most reliable equipment on the market today. No matter the show size or complexity, we select the most dependable equipment for the job. U We understand the difference between just "throwing a bunch of stuff into the air" and creating a synchronized visual and aural experience We build and present displays based on what you want and what we know will work TURNKEY OPERATIONS Our .displays include all materials, equipment, certified display operators, necessary permits and $5 million liability insurance. Each display is tailored to and coordinated with your event. ONGOING EXPERTISE We're members of the American Pyrotechnics Association and the Pyrotechnics Guild International. This keeps us on the cutting edge of technology, safety and regulations. LOCAL AND WORLDWIDE RECOGNITION While we've provided displays for the MLB All-Star Event and the NHL Stadium Series, RES Pyro is also known around the globe. We won first place in the Thailand International Fireworks Contest held in honor of the King of Thailand. Every display we design is custom- tailored to the event. Understanding the significance of your event helps us craft an unforgettable experience for your audience. Call us today! Traditional Outdoor Fireworks BEST FOR: CONCERTS, SPORTS EVENTS, HOLIDAYS, CITY CELEBRATIONS, ETC. When you partner with RES Pyro, you can expect us to use high-quality fireworks purchased and imported directly from manufacturers. That means we can offer you the most for your dollar. All of our show designers have 10-40 years of experience in creating, designing and executing fireworks displays. Our team uses modern equipment and electric firing systems that meet or exceed the current National Fire Protection Association (NFPA) guidelines. We are also state -licensed and go to annual training seminars. Add Synchronized Music to Your Fireworks Show Our computer firing equipment and choreography software helps us create displays synchronized to music. The equipment we use is the same kind used by major U.S. and international theme parks. We can produce a finished soundtrack for your event, or work with your own finished audio track. , We feature custom-made products that can be used closer to people .++.�.– than traditional outdoor fireworks. AV 1 These shows can be designed to fit I— in any location i Outdoor Pyrotechnics & Special Effects BEST FOR: DISPLAYS IN CLOSE PROXIMITY TO PEOPLE (ROOFTOPS, COURTYARDS, STAGES, ETC.) Not sure outdoor pyrotechnics and special effects are what you need? 1. Are you looking for a display that can be used near people outdoors? 2. Do you need pyrotechnics for light rigging or an outdoor stage? 3. Do you want to create a "close-up" experience? If you answered yes to any of the questions, our proximate pyrotechnic products are right for you. We Manufacture, Use and Sell Proximate Products RES Pyro manufactures a full line of outdoor proximate pyrotechnic devices. They can be used in close proximity to people because they produce low smoke and little to no fallout/debris. They are available for use in our own shows. We also distribute them internationally. Make Your Event Look and Sound Incredible—Add Music We can synchronize your display with music using our computer firing equipment and specialized choreography software. RES Pyro uses the same type of equipment used by theme parks worldwide. Our team can work with your finished audio track, or we can produce a finished soundtrack. It's up to you! U a Com' `�'"- I I�I 4 II II � Ili // 1 �pjI � �\11� 1 l� IC) C C C () C C C C C! �J L Cl C C C• C C C C C C Indoor Pyrotechnics & Special Effects BEST FOR: DISPLAY IN CLOSE PROXIMITY TO PEOPLE (SPORTS EVENTS, CONCERTS, CELEBRATIONS, ETC. RES Pyro is a leader in indoor pyrotechnic and special effects products We not only manufacture a full line distributed worldwide, we use them in our shows. If you've been to a concert or sports event lately, chances are you've seen our products in action! Your Vision is Our Specialty—Let's Get Started Today As with all of our services, understanding your vision is key to a successful event. We routinely work with event planners, prop designers and creative consultants to fully integrate our services into every display we create. RES Pyro has extensive experience in: • Working with clients to understand event needs and wishes • Evaluating event/venue size • Selecting appropriate effects • Coordinating with venue and fire authorities Whether you want to pump up the crowd as the home team takes to the court or delight your audience as your new product line is revealed, RES Pyro can help you perfect the experience. 1 1� 4 - ,JIM Y •y// JJ NO NARNES&B I • V" \aryl I w E nness ews.. all . *� " 1 �yj ' Whether you plan on enhancing your • 'r • f ' i�� ' 1\�a'`,x!' I 4 event with fireworks and colorful confetti, or you're looking for a fun • � II ' ���' IIr��" °�* .-i 1' 1 ! alternative to pyrotechnics, RES Pyro can help you. AA ar' .,•'f"s � � + r4l 'L .• /er.� ;�i !+ . R 1� f _ _A. `. �,�'� ,. _,fir Confetti & Streamers BEST FOR: ALL INDOOR AND OUTDOOR OCCASIONS Here's why you're going to love our confetti and streamers: • Easy cleanup We don't use small, paper -punch confetti so it won't get embedded in carpeting. And the streamers can be easily picked up in bunches—people usually keep them as souvenirs! • Colorfast material Cheaper dyes can run when they get wet, staining tablecloths, clothes, etc. The colorfast material we use reduce the likelihood of this problem. • Flame -resistant Our confetti and streamers are flame -resistant and will not support combustion. • Custom colors We can generally match confetti and/or streamers to your event colors. They're also available in mylar (metallic) material, which reflects light and can add extra dazzle to your event. • Custom shapes We offer specialty -shaped confetti. Stars, hearts, shamrocks, butterflies and other shapes can be perfect finishing touches for themed events "To be part of a large crowd where fireworks are exploding above us was truly spectacular. I can still hear the kids' squeals and screams as each one lit up the night sky." — New Prague Chamber of Commerce RES Pyro Clients MINNESOTA COMMUNITIES Edina Little Canada Rockville Albertville Elbow Lake Long Prairie Rosemount Andover Elk River Mankato Rothsay Anoka Elysian Maple Grove Savage Apple Valley Emily Medina Shakopee Arlington Excelsior Melrose Shoreview Avon Faribault Minnetonka Spring Lake Park Alexandria Gaylord Montgomery St. Joseph Bay Lake Glencoe Monticello St. Paul Becker Grand Forks Montrose St. Peter Belle Plaine Highland Park Moorhead Stacy Bloomington Hitterdal New Brighton Stillwater Briggs Lake Hudson New Prague Ulen Burnsville Jamestown New Ulm Vadnais Heights Cambria Jordan Oakdale Waterville Champlin Lake Crystal Pelican Lake Wayzata Cleveland Lake Sylvia Pleasant Lake White Bear Twp Eagan Lakeville Prior Lake Woodbury Eden Prairie Le Sueur Ramsey Wyoming "The stage and table pyrotechnics were a hit with our event attendees. Without your involvement, this meeting could not have reached the level of success that it achieved." — Minneapolis Downtown Council RES Pyro Clients continued PROFESSIONAL SPORTS CORPORATE Guthrie Theatre Grand Minnesota Twins Aveda Corporation Opening Minnesota Timberwolves Red Bull Crashed Ice Gopher Sports Marketing Minnesota Vikings Target CCG Productions Saint Paul Saints Essential Health Showhouse Productions Minnesota Wild Sanford Health BeEvents Minnesota Lynx Best Buy National Hockey League Lifetouch RELIGIOUS/EDUCATIONAL Major League Baseball Cargill The Cathedral of Saint Paul Starkey Hearing St. Joseph Parish SPECIALTY VENUES Technologies Concordia College US Bank StadiumMoorhead Cambria Corporation TCF Bank Stadium University of Minnesota Fargodome EVENT/MARKETING University of North Dakota Ralph Engelstad Arena Jigsaw Unlimited North Dakota State Verizon Wireless Center Media Loft University Mystic Lake Casino Event Architects Minnesota State University, Mpls Convention Center metroConnections Moorhead Xcel Energy Center Bishop -McCann Concordia University, St Paul Target Center Stagetime Productions Dunwoody College of Alerus Center Event Lab Technology Church of St. Rita Eastern Heights Lutheran Church St John the Baptist St. Helena Catholic Church Holy Spirit Church OTHER ORGANIZATIONS St. Paul Winter Carnival Twin Valley Boy Scouts Visit St. Paul Foundation Three Rivers Park District Bloomington CVB Explore Minnesota Tourism Twin Cities Pride Minneapolis Downtown Council Special Olympics Minnesota Minnesota State Fair Anoka County Fair Minneapolis Golf Club (952) 873-3113 1 WWW.RESPYRO.COM I SALESCdRESPYRO.COM City Council Agenda: 02/26/2018 2Q. Consideration of approving purchase of a new hook mounted premix asphalt heater from Stepp Manufacturing based on state contract pricing for a total cost $79,110, as budgeted in the Public Works Department through the Central Equipment (Internal Service) Fund. A. REFERENCE AND BACKGROUND: Council is asked to consider authorizing the purchase of a new hook mounted asphalt heater from Stepp Manufacturing on the State Contract Purchasing Agreement. This premix asphalt heater will replace the old heater that was purchased from Stepp Manufacturing in 2002. While that has been a very good unit, it has met its life expectancy after 16 years of use. The Street Department has an ongoing Pavement Management Program and part of that program is patching streets. A hook mounted premix asphalt heater is an attachment for the hook truck in which this heater will hold up to five tons of asphalt. This unit is a very important piece of equipment for Monticello's asphalt patching program. This is a unit that is used all months out of the year, summer months for hot mix and in winter months it is used to heat cold mix asphalt. Stepp Manufacturing stated there isn't much of a market for a used heater that has meet its life, however, they will offer a $2,000 trade-in value on the old unit. It is staff's opinion that trading in the unit is the best value rather than hauling it to a recycling facility. Purchasing from the State Contract satisfies bidding process requirements, saving the City money with the power of quantity purchasing through the state. The vendor chosen from the State Contract is Stepp Manufacturing of North Branch, MN. The State Contract price for the hook mounted premix asphalt heater is $81,110. Al. Budget Impact: Public Works has budgeted the $81,110 purchase through the Central Equipment Fund. The Central Equipment Fund leases the equipment to the benefitting budget unit (Streets). The annual lease payments provide funding for additional equipment purchases. The Central Equipment Fund is an internal service fund that provides financing for governmental fund (General Fund) capital equipment purchases of $10,000 or more. The Central Equipment Fund recovers equipment costs through annual lease payments from the benefitting department. The annual lease payment will be $10,000 for ten years. A2. Staff Workload Impact: Staff workload impacts of this new unit will be very positive. The new asphalt heater will improve staff efficiencies with less down time for repairs. B. ALTERNATIVE ACTIONS: 1. Motion to authorize the purchase of a new hook mounted premix asphalt heater from Stepp Manufacturing, based upon their state contract pricing of $81,110, and to trade in the old unit in for a $2,000 deduction, bringing the final cost of the new unit to $79,110. 2. Motion to deny purchasing the new Hook Mounted Premix Asphalt Heater. C. STAFF RECOMMENDATION: City Council Agenda: 02/26/2018 City staff recommends the City Council approve the replacement of the old asphalt heater with a new hook mounted asphalt heater from Stepp Manufacturing and to trade in the old unit as outlined in Alternative #1. D. SUPPORTING DATA: A. State contract pricing from Stepp Manufacturing for the new unit. B. Picture of new unit. C. Picture of old unit. 2 TO Tom Moores PHONE/FAX 763-295-3170 EMAIL tom.mooresCwci.monticello.mn.us MN State Contract Pricing 2018 90-120 days ARO STPH 5.OHK Stepp Truck Mounted Premix Heater 5.Ocy (6.75 tons) Hook Configuration (includes frame and hydraulic manifold) Diesel Burner Enclosure Electric Overnight Heat 220v 3000W LP Hand Torch w/20N LP Bottle Washdown System Hose Reel For Hand Torch Hose Reel For Washdown l Whelen Super LED Light Package (less Mirror Strobes) Whelen TA165 Arrowboard I Compactor Plate Carrier 115 Gallon Plastic Water Tank IStainless Steel Tool Holders Shovel Cleaning Compartment I I I I (Freight not included at this time. I I I We are pleased to submit the above quote for your consideration. Should you place an order, be assured it will receive our prompt attention. Price does not include local, state, or federal tax unless otherwise noted. *Please note: This quote is valid for 60 days from the above date. There after it is subject to change. of Monticello THANK YOU FOR YOUR BUSINESS! Carl Abbott 57,418.00 $ 57,418.00 2,955.00 2,955.00( 475.00 475.00 5,431.00 5,431.00( 789.00 789.00( 719.00 719.00 792.00 792.00 539.00 539.00 5,372.00 5,372.00 3,411.00 3,411.00 1,559.00 1,559.00 478.00 478.00 118.00 I 472.00 700.00 700.00 subtotal $ 81,110.00 I TRADE IN I $2,000 I Freightl Total Duel $ 79,110.001 Admin Minnesota Office of State Procurement Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996 Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529. CONTRACT RELEASE: P-961(5) DATE: JUNE 26, 2017 PRODUCT/SERVICE: PAVEMENT REPAIR EQUIPMENT CONTRACT PERIOD: NOVEMBER 1, 2016, THROUGH OCTOBER 31, 2017 EXTENSION OPTIONS: UP TO 48 MONTHS ACQUISITION MANAGEMENT SPECIALIST /BUYER (AMS): GINGER OBERPRILLER PHONE: 651.201.2450 E-MAIL: ainaer.oberoriller(castate.mmus WEB SITE: www.mmd.admin.state.mn.us CONTRACT VENDOR CONTRACT NO. TERMS DELIVERY ABM EQUIPMENT AND SUPPLY 116249 NET 30 5-150 DAYS ARO 333 2nd Street NE Plymouth, MN 55447 CONTACT: Marty Drinkwine Hopkins, MN 55343 CONTACT: Scott Reierson PHONE: 952.938.5451 FAX: 866.557.1971 EMAIL: scottr(cDabm-hiahway.com FAX: 952.938.0159 VENDOR NO.: 0000281821 PRICE PER LOADED MILE: ------------------------------------------------------------------------------------ $3.65, Pearl, MS PRICE PER LOADED MILE: $1.75, Hopkins, MN 45 DAYS ARO BAGELA USA, LLC 116246 NET 30 120 DAYS ARO Po Box 788 CONTACT: Booper Mason PHONE: 982.684.7851 70 Platt Road CONTACT: Greg Harla PHONE: 203.944.0525 Shelton, CT 06484 EMAIL: aharla(obaaelausa.com FAX: 203.929.0144 VENDOR NO.: 0000806244 PRICE PER LOADED MILE: $2.50, West Haven, CT 06516 CIMLINE, INC. 116251 NET 30 30-45 DAYS ARO 2601 Niagara Lane Plymouth, MN 55447 CONTACT: Marty Drinkwine PHONE: 763.694.2653 EMAIL: mdrinkwine(a)cimline.com FAX: 866.557.1971 VENDOR NO.: 0000198670 PRICE PER LOADED MILE: ------------------------------------------------------------------------------------ $3.65, Pearl, MS EDECO SOUTHWEST SERVICE CO. 116244 NET 30 45 DAYS ARO 3650 Sabin Brown Rd. Wickenburg, AZ 85390 CONTACT: Booper Mason PHONE: 982.684.7851 EMAIL: b000er(aDbearcatmfa.com FAX: VENDOR NO.: 0000960064 PRICE PER LOADE MILE: $3.00, Wickenburg, AZ 85390 Contract Release 2017 Page 1 of 8 Contract Release: P-961(5) FALCON MAINT. EQUIPMENT, LLC 120 Waldo Avenue Midland, MI 48642 CONTRACT NO. 116245 CONTACT: Clayton Carroll EMAIL: clavton0falconrme.com VENDOR NO.: 0000925412 PRICE PER LOADED MILE: $1.25, Midland, MI 48642 --------------------------------------- MIDSTATES EQUIPMENT & SUPPLY 116250 606 Co. Rd. 1 TERMS NET 30 NET 30 Mountain Lake, MN 56159 CONTACT: Brad Bargen EMAIL: midstates(@midstateseouioment.net VENDOR NO.: 0000225391 PRICE PER LOADED MILE: $.75, Mountain Lake, MN 56159 ------------------------------------------- RCM EQUIPMENT COMPANY, LLC. 116247 12090 Margo Avenue S DELIVERY 10-60 DAYS ARO PHONE: 616.405.3807 FAX: 616.582.5965 --------------------- 30-60 DAYS ARO PHONE: 507.427.3807 FAX: 507.427.3709 ------------------------------ NET 30 90-150 DAYS ARO Hastings, MN 55033 CONTACT: Frank Connelly EMAIL: rcmeauioment(oamail.com VENDOR NO.: 0000383382 PRICE PER LOADED MILE: Varies --------------------------------------------------------------- STEPP MFG. CO., INC. 116255 1%10/NET 30 12325 River Road North Branch, MN 55056 CONTACT: Jason Stepp EMAIL: Jason(@.steepmfQ.Com VENDOR NO.: 0000193727 PRICE PER LOADED MILE: $1.25 North Branch, MN ------------------------------------- SWANSTON EQUIPMENT 3450 Main Avenue Fargo, ND 58103 VENDOR NO.: 0000197573 PRICE PER LOADED MILE: Varies ------------------------- MONROE TOWMASTER, LLC 61381 US HWY 12 Litchfield, MN 55355 116252 CONTACT: John Saetre EMAIL: isaetreeswanston.com 126503 PHONE: 651.480.8886 FAX: 651.480.8808 ------------------ 90 DAYS ARO PHONE: 651.674.4491 FAX: 651.674.4221 ---------------------------- 1%10/NET 30 60-120 DAYS ARO PHONE: 701.293.7325 FAX: 701.293.9468 ---------------------------- NET 30 90.120 DAYS ARO CONTACT: Tim Erickson EMAIL: tericksonOtowmaster.com VENDOR NO.: 0000979614 PRICE PER LOADE MILE: $2.00 North Branch, MI 49461 PHONE: 320.693.7900 FAX: 320.693.7921 Contract Release 2017 Page 2 of 8 Contract Release: P-961(5) CONTRACT USERS. This Contract is available to the following entities as indicated by the checked boxes below 123 State agencies ® Cooperative Purchasing Venture (CPV) members ❑ Limited to the following entities only STATE AGENCY CONTRACT USE. This Contract must be used by State agencies unless a specific exception is granted in writing by the AMS listed above. STATE AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contract Vendor. State agencies should use a Contract release order (CRO) or a blanket purchase order (BPC). The person ordering should include his or her name and phone number. Orders may be submitted via fax. CONTRACT FEEDBACK. If these commodities or service can be better structured to help you with your business needs, let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing state contract that is not available to your entity, whether a state agency or CPV, please contact us. If you have specific comments or suggestions about an individual contract you can submit those via the Contract Feedback Form. SPECIAL TERMS AND CONDITIONS SCOPE The purpose of this Contract is to provide Pavement Repair Equipment which may be purchased by State Agencies and Cooperative Purchasing Venture (CPV) members on an as needed basis. PRICES. This Contract has a fixed price for the base unit and all optional equipment and services. No price adjustment will be allowed during the initial term of the Contract. If it is decided to extend the existing Contract, the Contract Vendor will be given the opportunity to review its prices for the next Contract term. Prices may be adjusted, up or down, on the current Contract Vendor's Price Schedule on an Excel® spreadsheet that will be provided by the State. New equipment models and new options may be added at extension review. Upon receipt of the revised Price Schedule, the State will review the information to determine to either extend or not extend a contract or to rebid, whatever is in the State's best interest. If requested, the Contract Vendor will provide any documentation needed to validate a price adjustment. Customers wishing to pursue additional price discounts or items that are not listed on the Contract must issue a separate Solicitation according to their entities' purchasing procedures. A Vendor Performance Report will be filed against any Contract Vendor who does not follow the terms of the Contract and may, but not limited to, have its Contract cancelled or may be suspended and/or debarred from doing business with the State. FREIGHT/SHIPPING TERMS. Prices are FOB Destination, freight prepaid and added per loaded mile. EQUIPMENT LITERATURE. Upon request by a State agency or CPV member, the Contract Vendor shall provide literature at no cost for the equipment offered in its response. EQUIPMENT SPECIFICATIONS. All equipment offered must meet the specifications as outlined and all federal and State safety codes. All optional equipment ordered must be OEM unless otherwise stated. Any equipment delivered that fails to meet the specifications will be replaced or brought up to specification at no additional expense to the Customer and that all equipment quoted will comply with the State and federal regulations in effect at the date of manufacture. Any exceptions from specifications must be clearly indicated by the responder, otherwise the offer will be considered in strict compliance. ORIGINAL EQUIPMENT MANUFACTURER (OEM) WARRANTY. The equipment offered must include the OEM standard warranty. The Contract Vendor shall be responsible for the cost of any inspections, adjustments, warranted parts, and labor charges to repair or replace warranted parts that are a result of equipment failure(s) during the warranty period. This shall be performed promptly unless otherwise mutually agreed by the Customer and the Contract Contract Release 2017 Page 3 of 8 Contract Release: P-961(5) Vendor. This warranty shall commence when the unit is put into service. The Responder shall also state the warranty term (months, years) for all items offered on the Price Schedule. EQUIPMENT ORIENTATION. The cost of the equipment must include orientation to the end user that will familiarize the end user on how the equipment will operate, the mounting and removal of accessories and/or options and all operating and safety instructions. NEW EQUIPMENT RENTAL PROGRAM. If offered on the Price Schedule, the Contract Vendor may offer new equipment for rent. The Contract Vendor agrees to accept a State agency or CPV member purchase order and will not require the State agency or CPV member to sign a rental agreement. The Contract Vendor retains title of the equipment during the rental term. The Contract Vendor will provide the Customer with the make, model and VIN number and equipment value prior to delivery. State agencies will provide the Contract Vendor with proof of property insurance on the equipment during the rental term. CPV members should follow their local requirements for property insurance on un -owned equipment. During the rental term, any repairs needed due to OEM warranty requirements or equipment failure will be the responsibility of the Contract Vendor. The location of where the repairs will occur will be mutually agreed by the Customer and the Contract Vendor. If the Customer damages the equipment through negligence, the Customer will be responsible for the repairs. The location of where the repairs will occur will be mutually agreed by the Customer and the Contract Vendor. If there is an option to purchase the new rental equipment, and if included on the Price Schedule, the responder will indicate what percentage of the rental price to be applied to the cost of the purchased equipment. The responder should consider all of its associated costs to rent the new equipment. The responder must list on the Price Schedule if additional interest and finance charges would be added to the purchase price for the rental period only so the Customer can determine if it desires to purchase the rental equipment. If this includes a finance charge, the percent must be indicated on the Price Schedule. If the Prime Interest Rate is also used as a calculator in the formula for calculation, it may only be the average Prime Interest Rate for the rental term only. The Contract Vendor must provide any documentation requested to substantiate the Prime Interest Rate being charged. If mutually agreed, the rental term may exceed the term of the Contract providing the purchase order is issued prior to the end of the Contract term. If the Customer desires to purchase the rental equipment, it must be purchased prior to the end of the term of the Contract. State agencies may not enter into an equipment rental beyond the State fiscal year. VENDOR OWNED RENTAL, DEMO EQUIPMENT OR USED EQUIPMENT SALES. During the term of the Contract, if the same make and model of equipment contracted are Contract Vendor owned rental returns or demo equipment become available for purchase, the equipment if offered on the Price Schedule. The equipment shall not be older than two years from the manufactured date and the remaining manufacturer's warranty shall be transferred to the new owner. The price will be based on the price deduction per used hour offered from the current State Contract base price. The Contract Vendor has considered all associated costs involved if the rental or demo owned equipment is purchased and no additional interest or finance charges will be allowed if purchase occurs. If extended warranty options are available, the Contract Vendor has listed the costs on the Price Schedule under "Options." The price includes all associated costs and indicates the number of years, miles or hours the extended warranty term covers. Deliveries to the Customer will be FOB Destination and transportation costs will be based on the price per loaded mile offered. MISCELLANOUS ITEMS. State agencies may purchase incidental miscellaneous parts, accessories and labor that is directly related to a specific item(s) included on the Contract. The total purchase order issued by a State agency for these types of items may not exceed $5,000.00 for an individual purchase order. If the Customer's entity requires a lower threshold for competitive bidding other than $5,000.00, they must follow their local entity's requirements. Any purchase order must be issued to the Contract Vendor. Contract Release 2017 Page 4 of 8 Contract Release: P-961(5) TRANSIT IMPROVEMENT VEHICLE EXCISE TAX. A $20 Transit Improvement Vehicle Excise Tax applies to sales of motor vehicles registered for road use. The $20 must be collected by any person in the business of selling new or used motor vehicles at retail when the sale occurs in the transit tax area. The $20 tax applies even if the buyer is from out of state and will take the vehicle out of Minnesota for registration. The $20 tax is not connected to registration, but rather to the sale. The Deputy Registrar does not collect this tax. The Contract Vendor (dealer) must report the $20 on their electronic sales tax return at the same time as they report their Minnesota sales and use tax. The sale occurs where the purchaser takes possession of the vehicle. So if the vehicle is sold in the transit tax area, but is delivered out of the transit tax area, the $20 excise tax does not apply. Conversely, if the vehicle is sold outside of the transit tax area, but is delivered into the transit tax area, the $20 excise tax does apply. Exceptions to the $20 Transit Improvement Vehicle Excise Tax: • Federal government agencies, vehicles not required to be licensed for road use (e.g., marked police cars, fire trucks and ambulances) and vehicles for resale. • Leased vehicles. As a point of clarification, the following taxes DO NOT apply to the sale of motor vehicles: • General Sales and Use Tax • City and County Local Tax • Federal Excise Tax (as the State is Exempt) • Transit Improvement 0.25% Sales and Use Tax REVISIONS. 06/26/17 Reassignment of Contract from Towmaster, Inc. (Contract No. 116253) to Monroe Towmaster, LLC (Contract No. 126503). All other prices, terms, conditions and specifications remain the same. 04/24/17 Changed AMS from Mark Evangelist to Ginger Oberpriller. PRODUCT OR SERVICE UNSPSC Pavement Repair Equipment 22101621 00001 Options for Equipment Contracted 25174800 00002 Rental of Equipment 78111808 00003 Detailed Pricing Information Is Available on the MnDOT Web Page at: httr)://www.dot.state.mn. us/maintenance/equipment/contracts/contracts.html EQUIPMENT LIST ABM — Contract 116249 Pothole Patchers Spalding 2 TRS TM 4 PB Loader B-4, BC -4, BA -4, BDA -4 B-1.5 Hot Box, B-1.5 Hot Box Slip in B-3 SM B -3-T Contract Release 2017 Page 5 of 8 Contract Release: P-961(5) Bagela — Contract 116246 Asphalt Recycler BA10000 BA7000 Cimline — Contract 116251 Crack Sealer 150 M1 230 M2 410 M4 Crack Cutter PCR -30 Oil Distributor TK -250T TK -500 Pothole Velocity Patcher Durapatcher 125DJTM DuraPatcher 125DJT DuraPatcher Duramaxx Supply Tanks DuraTank 1000TT 3000T 4,000T 5000T 6,000T 7,000T 8000T 10,000TT Edeco — Contract 116244 BearCat Oil Distributor BC502 Chip Spreader Bearcat 10/20 Falcon — Contract 116245 Pothole Patcher 5 Day 1Ton Mini 5Day 2 Ton Slip In 5 Day 4 Ton Recycler 5 Day 4 Ton Transporter 5 Day 6 Ton Recycler 1 Ton Mini 2 Ton Single Axle 2 Ton Slip In 2 Ton Tandem Axle 4 Ton Tandem Axle 5 Ton Slip In 6 Ton Tandem Axle Dump Tr 8 Ton Slip In Contract Release 2017 Page 6 of 8 Contract Release: P-961(5) Storage Trailer 250 Gallon Emulsion Tr Midstates Equipment - 116250 Crack Joint Trailer Marathon Kera150BRE Marathon MM25ODT Mastic Melter Marathon KERA250BRE Crack Cutter Marathon CR300K RCM Equipment — Contract 116247 Velocity Patcher SchwarzeRP-006 Street Max SP550 Loadking SP10 Supply Tanks EMT1500 EMT2000 EMT3000 EMTR4000 EMTR5000 EMTR6000 Stepp — Contract 116255 Crack & Joint Sealing Rubber Melters OJ K-75 and 125 OJK-185, OJK275D & OJK400D EMTR3000 EMTR65000 Distributors SBF -200, SBF -300 & SBF -500 SGS -275, SGS -360 & SGS -580 all in same workbook named SGS SMT -250P, SMT400, SMT -600, SMT -1000, SMT -1200 Emulsion Trailers STRD-100D STRD-100-P STRD-150-D STRD-150-P Pothole Patching/Recyclers SMM SMMT SPH -1.5, SPH -2.0, & SPH -3.0 SPHD-2.0 & SPHD -3.0 SPHOJ-2.0 & SPHOJ-3.0 SRM 10x120 SSPH 4.0 Slip In & SSPH-5.0 Slip In SSPH 2.0 Hook or Trk & SSPH-3.0 Hook or Trk SSPH-1.0 Slip in, SSPH-2.0 Slip In, SSPH 3.0 Slip In STPH 5.0 Chassis, STPH 6.0 Chassis, STPH 7.0 Chassis Contract Release 2017 Page 7 of 8 Contract Release: P-961(5) Swanston - Contract 116252 Pothole Patcher Renove 4000 Chassis Mounted oil Distributor Etnyre Centennial Trailer Mounted Oil Distributor Etnyre Maintenance Distributor Chip Spreader Etnyre Towmaster - Contract 116253 Pothole Patch/Recycler Chassis 4000SXDX 4000SXPX Trailer 4000TEPX 4000TEPD 4000TEDX 4000THPD 4000THDX 8000TEPD 8000TEDX 8000THPD 8000THDX 8000 SXDX 8000SXPX 4000TEDD 4000THPX 4000THDD 8000TEPX 8000TEDD 8000THPX 8000THDD T2 Asphalt Contract Release 2017 Page 8 of 8 PP4 IF!j 6wLvft*A'kvpm 1 � srAti 1 M - -- v Vol .IRI w 4 v Vol City Council Agenda: 02/26/2018 2R. Consideration of directing citv staff to draft an ordinance requiring residents to use compostable leaf bags for the bi-annual leaf pickup days (TM) A. REFERENCE AND BACKGROUND: The City of Monticello opened a leaf compost facility over 20 years ago to allow residents to dispose of leaves or grass clippings free of charge. Residents may bring their leaves or grass clippings to the facility in plastic bags but must empty the bags and take them or place them in garbage cans provided on site. The City also started a bi-annual curbside leaf pickup many years ago, with one pickup in the spring and one in the fall. Since the implementation of the curbside leaf pickup, residents have been allowed to use black plastic lawn & leaf type bags that are not compostable. Prior to 2010 our solid waste hauler, Advanced Disposal, was allowed to haul these bagged leaves to landfills but since then the State of Minnesota has implemented a statute that no longer permits leaves or grass clippings to be disposed of in landfills. Since 2010, during the curbside leaf pickup events, Advanced Disposal has dropped off black plastic bags of leaves at the City Compost Facility where City staff then has spent many hours cutting bags open to empty into the compost piles. The cost for City employees to do this task is about $5,000 per year. In the past, the City has worked with Sentence to Serve from Wright County to complete this task, but they have not always been available. City Council is being asked to allow staff to draft an ordinance that requires the use of compostable bags for leaf and grass disposal during the curbside pickup events. This will allow for a much more streamlined process for Advanced Disposal to drop off the bags at the City Compost Facility without taking the time to break them open as they can be mixed in with the compost piles. If residents choose to use compostable bags when disposing of grass clippings or leaves at the compost facility, it will be easier for them as they will be able to leave the bags there without the hassle of emptying and disposing of bags. Furthermore, this will help to eliminate the waste of non-compostable plastic bags. The City will also realize a cost savings on staff time to break open and dispose of bags. Al. Budget Impact: An ordinance to require compostable bags for leaf and grass disposal will have a positive effect on the City budget by saving staff time to break open and dispose of bags. A2. Staff Workload Impact: Staff will have more time to work on other projects. B. ALTERNATIVE ACTIONS: Motion to authorize staff to draft an ordinance requiring residents to use compostable leaf bags during the Spring and Fall curbside leaf pickups. 2. Motion to deny staff to draft an ordinance at this time. City Council Agenda: 02/26/2018 C. STAFF RECOMMENDATION: City staff recommends drafting an ordinance requiring residents to use compostable leaf bags during the bi-annual spring and fall curbside leaf pickups. D. SUPPORTING DATA: • Picture of bagged leaf piles. 2 -1 s" 51 -. - --- INI- City Council Agenda: 02/26/2018 2S. Consideration of adopting Resolution 2018-12 ordering improvements for Chelsea Road Utilitv and Street Improvements, Citv Proiect No. 17C001 (SB) A. REFERENCE AND BACKGROUND: The public hearing for the Chelsea Road Utility and Street Improvement project was held on February 12, 2018. Procedurally, the improvements are typically ordered by resolution after the public hearing is closed. This resolution requires a super -majority or 4/5 vote by statute since the Council initiated the project. Since only three Council members were present at the February 12, 2018 meeting and a 4/5 vote was not possible, a resolution ordering the improvements is being presented at this time given the full Council will be present. The project improvements are described below: The segment of Chelsea Road between Edmonson Avenue and west of Fallon Avenue has deteriorated over time and is the last segment of Chelsea Road that has roadside ditches in lieu of curb and gutter with storm sewer. Based on the existing roadway conditions and geotechnical analysis of soil borings obtained in 2017, it is recommended to complete a full -depth pavement reclamation with new bituminous pavement placed along the approximate 1,875 -foot length of Chelsea Road between Edmonson Avenue and Fallon Avenue. It is proposed to widen the road section to 44 feet, add curb and gutter, and construct a stormwater collection system. It is proposed to place a nova chip seal, which is also referred to as ultra-thin bonded wearing course, along Chelsea Road from TH 25 to Edmonson Avenue. It is proposed to change the intersection traffic control at Chelsea Road and Cedar Street to a four-way stop with the installation of stop signs, based on the 2017 traffic warrant analysis performed. It is recommended to monitor traffic conditions after the Fallon Avenue overpass is completed, specifically the eastbound Chelsea Road approach back- up to TH 25. Should this become an issue, installation of a traffic signal and separate right -turn lanes for eastbound and westbound Chelsea Road and northbound Cedar Street should be considered. Based on projected growth rates, it is anticipated that the traffic signal will be needed in 2024; however, it will depend on the growth in the immediate area as well. A roundabout was considered at this intersection; however, because of the unbalanced traffic volumes of each street approach, a traffic signal is recommended as a more feasible alternative to improve traffic operations. Proposed pathway improvements include extending a bituminous trail on the north side of Chelsea Road between Fallon Avenue and Edmonson Avenue and a concrete sidewalk along the south side between Fallon Avenue and Cedar Street. These pathway extensions would complete system gap connections and provide pedestrian facilities on both sides of Chelsea Road to limit crossings. This is the recommendation on collector roadways according to the City's proposed pathway connections guide map. Boulevard tree planting installation along the corridor is proposed with the project. Dual forcemains are proposed to continue to extend along the Chelsea Road boulevard from Cedar Street to the trunk sanitary sewer main just west of Fallon Avenue. This PIP C. City Council Agenda: 02/26/2018 forcemain system, which extends from the Otter Creek lift station, was previously identified in 2005 to address future development in the City's northwest area with the former Heritage/Silver Springs development and was re-evaluated with current land use plans. It is timely to construct the forcemains with this project based on projected growth and to limit construction impacts to one year. Al. Budget Impact: The estimated costs for the improvements total $2,731,790, which include a 10% contingency and 22% for legal, engineering, administrative, and financing costs. Street Reconstruction (Edmonson Avenue to Fallon Avenue) .................................... Nova Chip Seal (TH25 to Edmonson Avenue) Assessments City Funds Total $388,815 $591,371 $980,186 Sidewalk Improvements $83,922 Trail Improvements Forcemain Improvements Storm Sewer Improvements TOTAL $36,922 $223,082 $117,412 $117,412 $84,190 $63,205 $999,757 $143,114 $732,741 $1,985,984 $168,112 $100,127 $999,757 $366,196 $2,731,79( Special assessments to the benefitting adjacent property owners are proposed for for street, storm sewer, trail and sidewalk improvements per the City's assessment policy. Funding sources for the proposed improvements include special assessments in order to reimburse a portion of a future bond issue or use of reserves, capital improvement funds, and advancement of State Aid funds to finance the project. A separate agenda item related to advancement of State Aid funds will be forthcoming for Council consideration. A2. Staff Workload Impact: WSB will prepare the plans and specifications with input from City staff as authorized on February 12, 2018. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution 2018-12 ordering the improvements for Chelsea Road Utility and Street Improvements, City Project No. 17CO01 2. Motion to deny adoption of Resolution 2018-12 at this time. STAFF RECOMMENDATION: City staff recommends approving Alternative #1. Chelsea Road has deteriorated over time, is in need of repair and was included in the City's Capital Improvement Plan. 2 City Council Agenda: 02/26/2018 It is timely to consider moving forward with these improvements at the same time as the Fallon Avenue overpass project in order to limit major construction and traffic impacts to the year 2018. D. SUPPORTING DATA: • Draft Resolution 2018-12 CITY OF MONTICELLO WRIGHT COUNTY, MONTICELLO RESOLUTION NO. 2018-12 RESOLUTION ORDERING IMPROVEMENTS FOR THE CHELSEA ROAD UTILITY AND STREET IMPROVEMENTS, CITY PROJECT 17CO01 WHEREAS, a resolution was adopted by the City Council on January 22, 2018, accepting the Feasibility Report of proposed improvement to Chelsea Road by the reconstruction of streets including the adjustment, construction, reclamation, removal, and/or repair of existing pavement; curb and gutter; sanitary sewer, storm sewer and water supply systems; pathways; sidewalks; traffic control; signage; and other necessary appurtenant work; and; WHEREAS, on February 1, 2018 and February 8, 2018, the city published notice of a public hearing and affected property owners were mailed notice of public hearing to be held on February 12, 2018, to consider ordering improvements for said project; and WHEREAS, a public hearing was held on February 12, 2018, where the City Council considered proposed improvements in accordance with the feasibility reports and the assessment of abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statutes, Chapter 429; and WHEREAS, at said hearing there was available a reasonable estimate of the amount to be assessed and a description of the methodology was presented. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello, Minnesota, as follows: the City Council shall let the contract for all or part of the work for said improvements or order all or part of the work done by day labor or otherwise as authorized by Minnesota Statutes, Section 429.041, Subdivision 2 within one year of the date of this resolution ordering said improvements. ADOPTED BY the Monticello City Council on this 26`" day of February, 2018. ATTEST: Mayor Brian Stumpf Jeff O'Neill, City Administrator City Council Agenda: 02/26/2018 2T. Consideration of adopting Resolution 2018-13 accepting improvements and authorizing final pavment of $63,793.43 to Vallev Paving, Inc. for the TH 25/7th Street intersection improvements, Citv Proiect No. 15CO04 (WSB) A. REFERENCE AND BACKGROUND: This project included improving the intersection at TH 25 and 7th Street with the addition of right turn lanes, upgraded signal system, pedestrian and streetscape improvements in order to improve traffic operations and pedestrian safety, beautify the corridor and creative a distinctive entrance into the city. Construction began in April 2017 and was substantially complete in July 2017 with final punch list items completed in the fall of 2017. The contractor recently submitted final paperwork and the Council is being requested to accept the project as complete and approve final payment to Valley Paving, Inc. in the amount of $63,793.43. The final payment request represents the final quantities completed on the contract and the release of the retainage on the contract. The final construction cost totaled $1,218,949.31, which includes a deduction of $7,900 in liquidated damages for the delay of the contract completion date. The original contract amount was $1,200,588.07. The final construction amount is $18,361.24 or 1.5% over the original contract due to quantity differences that occurred due to unforeseen conditions that arose in the field during construction. The following paperwork was recently submitted by the contractor for final payment to be released: 1. Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC 134 forms). 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3. Consent of Surety to Final Payment certification from the contractor's surety. 4. Contractor certificate of acceptance (MnDOT form). 5. Two-year maintenance bond. It should be noted that the maintenance bond will start and extend two years from the date of final acceptance by the Council. Therefore the two-year maintenance bond will expire on February 26, 2020. MnDOT has completed their final inspection and has accepted the project. Al. Budget Impact: As noted, the final payment due to Valley Paving, Inc, totals $63,793.43. The final project costs is approximately $1,570,000 which includes construction and indirect costs. City Council Agenda: 02/26/2018 This project was funded using street reconstruction and improvement bonds, advancement of state aid funds, MnDOT local initiative funds and special assessments to benefitting properties. MnDOT's local initiative share is approximately $350,000. An assessment hearing was held on September 11, 2017, in which $29,780 was levied in 2018 for special assessments to Perkins, Taco Bell and the Americinn hotel for street reconstruction and new sidewalk construction along 71h Street. A2. Staff Workload Impact: Impacts to staff workload will be minimal and routine for the project. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution 2018-13 accepting improvements and authorizing final payment of $63,793.43 to Valley Paving, Inc. for the TH 25/7th intersection improvements, City Project No. 15CO04 2. Motion to deny adoption of Resolution 2018-13. B. STAFF RECOMMENDATION: Staff recommends Alternate #1. C. SUPPORTING DATA: A. Resolution 2018-13 B. Letter of Recommendation C. Construction Pay Voucher No. 6 (Final) 2 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2018-13 RESOLUTION ACCEPTING IMPROVEMENTS AND APPROVING FINAL PAYMENT TO VALLEY PAVING, INC. FOR THE TH 25/7 TH STREET INTERSECTION IMPROVEMENTS, CITY PROJECT NO. 15CO04 WHEREAS, pursuant to a written contract with the City of Monticello, on December 20, 2016, Valley Paving, Inc., was awarded, by low bid, for the TH 25/7th Street Intersection Improvements, City Project No. 15C004; NOW THEREFORE, BE IT RESOL VED BY THE CITY OF MONTICELLO, MINNESOTA that the work completed under said contract is hereby accepted and approved and that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract subject to receipt of the following: 1) Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC 134); 2) Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers); 3) Consent of Surety to Final Payment certification from the contractor's surety; 4) Two year maintenance bond to extend two years from the date of acceptance of the project by the City Council. ADOPTED BY the Monticello City Council this 26th day of February, 2018. CITY OF MONTICELLO Brian Stumpf, Mayor ATTEST: Jennifer Schreiber, City Clerk WSB 701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541-4800 February 16, 2018 Ms. Jennifer Schreiber City Clerk City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Construction Pay Voucher No. 6 (Final) and Final Project Documents TH 25/7'h Street Intersection Improvements City of Monticello Project No. 15CO04 S.P. 8605-53 (TH 25), S.P. 222-101-008, and S.P. 222-010-005 WSB Project No. 2596-160 Dear Ms. Schreiber: Please find enclosed Construction Pay Voucher No. 6 and final (in triplicate) in the amount of $63,793.43 for the above -referenced project. The final payment request represents the final quantities completed on the contract and the release of the retainage. We recommend that the City of Monticello approve Construction Pay Voucher No. 6 and Final for Valley Paving, Inc. at the February 26, 2018, City Council meeting. Enclosed is the documentation required for releasing final payment for the above -referenced project as listed below: 1. Satisfactory showing thatthe contractor has complied with the provisions of Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms). 2. Contractors Certificate of Final Acceptance. 3. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 4. Consent of Surety to Final Payment certification from the contractor's surety. 5. Two-year maintenance bond. It should be noted that the maintenance bond will start and extend two years from the date of final acceptance by the Council. Therefore, the two-year maintenance bond will expire on February 26, 2020. This project will be considered for acceptance by the City Council on February 26, 2018. Please contact me at (612) 360-1316 if you have any questions. Thank you. Sincerely, WSB & Associates, Inc. \4 Jeff rggert, P Project Manager Enclosures Building a legacy — your legacy. Equal Opportunity Employer I wsbeng.com K.102596-1601AdminlConstruction AdminlPay VoucherslFinel Pay Voucher 6102596-160 CST LTR VO 6 FNL CTY j schreiber-20180216. docx - CITY OF MONTICELLO Ww A 505 Walnut St Monticello, MN 55362-1147 V`lf..,� Project 02596-16 - MONT - 7TH STREET/TH 25 INTERSECTION IMPROVEMENTS Final Pay Voucher No. 6 Contractor: Valley Paving - Shakopee 8800 13th Ave. East Shakopee, MN 55379 Contract Amounts Original Contract $1,200,588.07 Contract Changes ($7,900.00) Revised Contract $1,192,688.07 Work Certified To Date Base Bid Items $1,226,849.31 Backsheet ($7,900.00) Change Order $0.00 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $1,218,949.31 Contract No Vendor No. For Period: 11/1/2017 - 1/11/2018 Warrant # Date Funds Encumbered Original $1,200,588.07 Additional N/A Total $1,200,588.07 Work Certified Work Certified Less Amount Less Previous Amount PaidTotal Amount This Pay Voucher To Date Retained Payments This Pay Voucher Paid Tc Date 102596-16 $2,995.75 $1,218,949.31 $0.00 $1,155,155.88 $63,793.43 $1,218,949.31 Percent Retained: 0% Amount Paid This Final Pay Voucher $63,793.43 I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Recommended for Approval By: Construction Observer: WSB & Associates, Inc. 4 . �<� A Contractor: q, Inc. 9 Approved by Owner: City of Monticello Date III CITY OF MONTICELLO 505 Walnut St Monticello, MN 55362-1147 Project No. 02596-16 Final Pay Voucher No. 6 02596-16 Pavment Summary No. From Date To Date Work Certified Amount Retained Amount Paid Per Pay Voucher Per Pay Voucher Per Pay Voucher 1 04/03/2017 05/01/2017 $157,639.73 $7,881.99 $149,757.74 2 05/02/2017 05/30/2017 $320,002.51 $16,000.12 $304,002.39 3 05/31/2017 06/30/2017 $481,205.03 $24,060.25 $457,144.78 4 07/01/2017 08/21/2017 $247,279.17 $12,363.96 $234,915.21 5 08/22/2017 10/31/2017 $9,827.12 $491.36 $9,335.76 6 11/01/2017 01/11/2018 $2,995.75 ($60,797.68) $63,793.43 Totals: $1,218,949.31 $0.00 $1,218,949.31 02596-16 Fundina Cateaory Report Funding Work Less Less Amount Paid Total Category Certified Amount Previous This Amount Paid No. To Date Retained Payments Pay Voucher To Date 001 351,812.29 0.00 333,750.00 18,062.29 351,812.29 002 530,605.13 0.00 504,074.87 26,530.26 530,605.13 003 274,274.77 0.00 258,402.87 15,871.90 274,274.77 004 62,257.12 0.00 58,928.14 3,328.98 62,257.12 Totals: $1,218,949.30 $0.00 $1,155,155.87 $63,793.43 $1,218,949.30 02596-16 Funding Source Report Accounting Funding Amount Paid Revised Funds Paid To No. Source This Contract Encumbered Contractor Pay Voucher Amount To Date To Date 01 Federal 18,062.29 355,607.87 357,582.87 351,812.29 02 State 26,530.26 532,226.94 534,201.94 530,605.13 03 State 15,871.90 235,686.39 237,661.39 274,274.77 04 Local 3,328.98 69,166.87 71,141.87 62,257.12 Totals: $63,793.43 $1,192,688.07 $1,200,588.07 $1,218,949.30 III 102596-16 Pro ect Material Status CITY OF MONTICELLO 505 Walnut St Monticello, MN 55362-1147 Project No. 02596-16 Final Pay Voucher No. 6 1 Quantity I Amount To Date I To Date 1 5 5 356 96 1570 34 348 $0.00 9126.75 $0.00 2467.2 $0.00 8 WALK 4 $0.00 9 Quantity Amount Line Item Description Units Unit Price Contract This This $0.00 725 $0.00 1264 REMOVE Quantity Pay Pay 10 2104.505 BITUMINOUS S Y $5.07 2576 0 Voucher Voucher Base Bid 11 2104.509 REMOVE CATCH EACH 1 2021.501 MOBILIZATION 'LS $95,000.00 1 0 $0.00 2 2101.502 CLEARING TREE $550.00 4 0 $0.00 3 2101.507 GRUBBING TREE $275.00 4 0 $0.00 $250.00 9 0 PAVEMENT TYPE C 4 2102.501 MARKING SF $2.25 356 0 $0.00 PAVEMENT (FULL LF REMOVAL 230 0 DEPTH) 5 2104.501 REMOVE SEWER L F $14.40 98 0 $0.00 16 2104.523 PIPE (STORM) EACH $365.75 4 0 6 2104.501 REMOVE CURB & L F $6.00 1351 0 $0.00 $155.00 3 0 GUTTER TYPE D 7 2104.501 REMOVE L F $35.00 12 0 $0.00 TYPE SPECIAL RETAINING WALL SAWING REMOVE 2104.603 CONCRETE LF $3.00 725 0 8 2104.503 BITUMINOUS S F $1.87 286 0 $0.00 CITY OF MONTICELLO 505 Walnut St Monticello, MN 55362-1147 Project No. 02596-16 Final Pay Voucher No. 6 1 Quantity I Amount To Date I To Date 1 5 5 356 96 1570 34 348 $0.00 9126.75 $0.00 2467.2 $0.00 8 WALK 4 $0.00 9 9 2104.503 REMOVE S F $0.85 8534 0 $0.00 3 CONCRETE WALK 1 $0.00 725 $0.00 1264 REMOVE 394 $0.00 394 10 2104.505 BITUMINOUS S Y $5.07 2576 0 PAVEMENT 11 2104.509 REMOVE CATCH EACH $555.00 4 0 BASIN 12 2104.509 REMOVE LIGHT EACH $1,800.00 4 0 FOUNDATION 13 2104.509 REMOVE SIGN EACH $250.00 9 0 TYPE C SAWING BIT 14 2104.513 PAVEMENT (FULL LF $3.35 230 0 DEPTH) 15 2104.521 SALVAGE FENCE LF $18.00 255 0 16 2104.523 SALVAGE EACH $365.75 4 0 LIGHTING UNIT 17 2104.523 SALVAGE SIGN EACH $155.00 3 0 TYPE D 18 2104.523 SALVAGE SIGN EACH $30.00 1 0 TYPE SPECIAL SAWING 19 2104.603 CONCRETE LF $3.00 725 0 SIDEWALK 20 2105.501 COMMON C Y $28.25 1264 0 EXCAVATION 21 2105.507 SUBGRADE C Y $27.40 394 0 EXCAVATION SELECT 22 2105.522 GRANULAR C Y $37.05 394 0 BORROW (CV) 23 2105.522 SELECT C Y $39.45 95 0 GRANULAR 3 CITY OF MONTICELLO 505 Walnut St Monticello, MN 55362-1147 Project No. 02596-16 Final Pay Voucher No. 6 1 Quantity I Amount To Date I To Date 1 5 5 356 96 1570 34 348 $0.00 9126.75 $0.00 2467.2 $0.00 8 $0.00 4 $0.00 9 $0.00 379 $0.00 255 $0.00 4 $0.00 3 $0.00 1 $0.00 725 $0.00 1264 $0.00 394 $0.00 394 $0.00 60 $95,000.00 $2,750.00 $1,375.00 $801.00 $1,382.40 $9,420.00 $1,190.00 $650.76 $7,757.74 $12,508.70 $4,440.00 $7,200.00 $2,250.00 $1,269.65 $4,590.001 $1,463.00 $465.00 $30.00 $2,175.00 $35,708.00 $10,795.60 $14,597.70 $2,367.00 CITY OF MONTICELLO 505 Walnut St Monticello, MN 55362-1147 Project No. 02596-16 Final Pay Voucher No. 6 02596-16 Proiect Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher BORROW MOD 10% (CV) 24 2105.607 EXCAVATION C Y $30.00 100 0 $0.00 34.5 $1,035.00 SPECIAL HAUL & DISPOSE 25 2105.607 OF CONTAMINATED C Y $39.00 100 0 $0.00 34.5 $1,345.50 MATERIAL STREET 26 2123.610 SWEEPER (WITH HOUR $0.01 180 0 $0.00 20 $0.20 PICKUP BROOM) 27 2123.610 1.CKHOE 5 CU YD HOUR $165.00 15 0 $0.00 0 $0.00 BA 28 2130.501 WATER MGAL $22.50 40 0 $0.00 20 $450.001 AGGREGATE 29 2211.503 BASE(CV)CLASS C Y $28.15 720 0 $0.00 720 $20,268.00 5 30 2232.501 MILL BITUMINOUS SO $4.00 1390 0 $0.00 1433.5 $5,734.00 SURFACE (2.0") YD DRILL & GROUT 31 2301.602 REINF BAR EACH $13.00 70 0 $0.00 70 $910.00 (EPDXY COATED) TYPE SP 12.5 32 2360.501 WEARING TON $76.00 775 0 $0.00 1080.68 $82,131.68 COURSE MIX (4,C) TYPE SP 12.5 NON 33 2360.502 WEAR COURSE TON $65.70 225 0 $0.00 156.15 $10,259.06 MIX (2,B) 34 2401.501 STRUCTURAL C Y $610.00 15 0 $0.00 19 $11,590.00 CONCRETE (1652) 35 2401.501 STRUCTURAL C Y $1,560.00 21 0 $0.00 26 $40,560.00 CONCRETE (3852) STRUCTURE 36 2411.511 EXCAVATION C Y $30.15 378 0 $0.00 379.3 $11,435.90 CLASS E 37 2411.541 REINFORCEMENT LB $4.16 1185 0 $0.00 1136 $4,725.761 BARS REINFORCEMENT 38 2411.541 BARS (EPDXY LB $4.16 2114 0 $0.00 1602 $6,664.32 COATED) ARCHITECTURAL 39 2411.602 CONCRETE EACH $450.32 5 0 $0.00 5 $2,251.60 EMBLEM 1 40 2411.604 SPECIAL S Y $1.50 1452 0 $0.00 1550 $2,325.00 1 SURFACE FINISH PREFABRICATED 41 2411.618 MODULAR BLOCK SIF $42.00 2137 0 $0.00 2026.5 $85,113.00 WALL 42 2411.618 ANTI -GRAFFITI SIF $1.15 1673 0 $0.00 1596 $1,835.40 COATING 4 02596-16 Pro ect Material Status CITY OF MONTICELLO 505 Walnut St Monticello, MN 55362-1147 Project No. 02596-16 Final Pay Voucher No. 6 Quantity Amount To Date To Date 1596 0 18.5 20 1 $3,990.00 $0.00 $999.00 $110.00 $5,306.12 181 $10,407.50 4 $13,660.00 7.2 51 2504.601 LS $5,500.00 1 Quantity Amount Line Item Description Units Unit Price Contract This This 62 2531.618 TRUNCATED SF $55.00 200 0 $0.00 228 $12,540.00 CONST DRAINAGE Quantity Pay Pay 63 2540.602 WASTE EACH $1,255.00 3 0 $0.00 52 2506.501 STRUCTURE DES Voucher Voucher 25 0 ARCH SURFACE 34.3 48-4020 43 2411.618 FINISH (MULTI S F $2.50 1596 0 $0.00 EACH $918.70 COLOR) 0 $0.00 7 ASSEMBLY STEEL SHEET 54 44 2452.618 PILING S F $57.20 400 0 $0.00 (TEMPORARY) 45 2502.521 4" TP PIPE DRAIN LF $54.00 22 0 $0.00 46 2502.541 4" PERF TP PIPE LF $5.50 609 0 $0.00 DRAIN 56 2521.501 4" CONCRETE SF $8.00 1369 0 IRRIGATION 1942.5 WALK SPECIAL 47 2502.601 SYSTEM LS $5,306.12 1 0 $0.00 SIF $12.00 PROVISION 0 $0.00 1319 WALK SPECIAL 1 15" RC PIPE 58 48 2503.541 SEWER DES 3006 LF $57.50 122 0 $0.00 CL V 59 CONNECTTO 3" BITUMINOUS SF $8.50 175 0 49 2503.602 EXISTING STORM EACH $3,415.00 2 0 $0.00 SEWER CONCRETE CURB CONNECT INTO 60 2531.501 & GUTTER LF 50 2503.602 EXISTING EACH $425.00 2 0 $0.00 DRAINAGE STRUCTURE IRRIGATION CITY OF MONTICELLO 505 Walnut St Monticello, MN 55362-1147 Project No. 02596-16 Final Pay Voucher No. 6 Quantity Amount To Date To Date 1596 0 18.5 20 1 $3,990.00 $0.00 $999.00 $110.00 $5,306.12 181 $10,407.50 4 $13,660.00 7.2 51 2504.601 LS $5,500.00 1 0 $0.00 1 $23.10 875 0 $0.00 SYSTEM DESIGN B624 62 2531.618 TRUNCATED SF $55.00 200 0 $0.00 228 $12,540.00 CONST DRAINAGE 63 2540.602 WASTE EACH $1,255.00 3 0 $0.00 52 2506.501 STRUCTURE DES L F $428.00 25 0 $0.00 34.3 48-4020 53 2506.516 CASTING EACH $918.70 6 0 $0.00 7 ASSEMBLY 54 2506.602 ADJUST FRAME & EACH $800.00 4 0 $0.00 4 RING CASTING 55 2521.501 4" CONCRETE SIF $4.50 10751 0 $0.00 11855 WALK 56 2521.501 4" CONCRETE SF $8.00 1369 0 $0.00 1942.5 WALK SPECIAL 57 2521.501 4" CONCRETE SIF $12.00 870 0 $0.00 1319 WALK SPECIAL 1 58 2521.501 6" CONCRETE SF $6.65 2823 0 $0.00 2841 WALK 59 2521.511 3" BITUMINOUS SF $8.50 175 0 $0.00 175 WALK CONCRETE CURB 60 2531.501 & GUTTER LF $20.55 498 0 $0.00 597 $3,060.00 $5,500.00 $14,680.40 $6,430.90 $3,200.00 $53,347.50 $15,540.00 $15,828.00 $18,892.65 $1,487.50 $12,268.35 DESIGN B618 CONCRETE CURB 61 2531.501 & GUTTER LF $23.10 875 0 $0.00 934 $21,575.40 DESIGN B624 62 2531.618 TRUNCATED SF $55.00 200 0 $0.00 228 $12,540.00 DOMES 63 2540.602 WASTE EACH $1,255.00 3 0 $0.00 3 $3,765.00 5 CITY OF MONTICELLO 505 Walnut St Monticello, MN 55362-1147 Project No. 02596-16 Final Pay Voucher No. 6 02596-16 Pro-ect Material Status I Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher RECEPTACLE 64 2540.602 BENCH EACH $1,500.00 3 0 $0.00 3 $4,500.00 METAL 65 2540.602 INFORMATION EACH $312.00 2 0 $0.00 2 $624.00 SIGN 66 2540.603 LANDSCAPE LF $4.00 750 0 $0.00 686 $2,744.00 EDGER LIGHT 67 2545.515 FOUNDATION EACH $885.00 2 0 $0.00 2 $1,770.00 DESIGN E LIGHT 68 2545.515 FOUNDATION EACH $885.00 2 0 $0.00 2 $1,770.00 DESIGN E MODIFIED 69 2545.523 2" NON-METALLIC LF $6.85 130 195 $1,335.75 325 $2,226.25 CONDUIT 70 2545.523 4" NON-METALLIC LF $9.10 495 25 $227.50 520 $4,732.00 CONDUIT 4" NON-METALLIC 71 2545.523 COND LF $33.10 80 15 $496.50 65 $2,151.50 (DIRECTIONAL BORE) UNDERGROUND 72 2545.531 WIRE 1 COND NO LF $1.60 1300 585 $936.00 585 $936.00 4 DIRECT BURIED 73 2545.533 LIGHTING CABLE 4 LF $7.45 900 0 $0.00 1176 $8,761.20 COND NO 4 74 2545.553 HANDHOLE EACH $1,800.00 6 0 $0.00 1 $1,800.00 75 2545.602 INSTALL LIGHTING EACH $825.00 4 0 $0.00 4 $3,300.00 UNIT 76 2557.603 INSTALL FENCE LF $25.50 255 0 $0.00 279 $7,114.501 I77 2563.601 TRAFFIC LS $10,400.00 1 0 $0.00 1 $10,400.00 CONTROL PORTABLE 78 2563.602 CHANGEABLE EACH $2,080.00 2 0 $0.00 2 $4,160.00 MESSAGE SIGN 79 2564.531 SIGN PANELS SF $36.92 48 0 $0.00 67.25 $2,482.87 TYPE C 80 2564.537 INSTALL SIGN EACH $156.00 3 0 $0.00 2 $312.00 TYPE D 81 2564.537 INSTALL SIGN EACH $130.00 1 0 $0.00 1 $130.00 TYPE SPECIAL TRAFFIC 82 2565.511 CONTROL SIGNAL SIGS $240,000.00 1 0 $0.00 1 $240,000.00 SYSTEM EMERGENCY 83 2565.513 VEHICLE LS $8,530.00 1 0 $0.00 1 $8,530.00 PREEMPTION SYSTEM I CITY OF MONTICELLO 505 Walnut St Monticello, MN 55362-1147 Project No. 02596-16 Final Pay Voucher No. 6 02596-16 Pro'ect Material Status - - Quantity Amount Contract This This Quantity Amount Line Item Description Units Unit Price Quantity Pay Pay To Date To Date Voucher Voucher 84 2565.616 TEMPORARY SYS $70,000.00 1 0 $0.00 1 $70,000.001 SIGNAL SYSTEM 85 2571.502 DECIDUOUS TREE TREE $360.00 9 0 $0.00 9 $3,240.00 1.5" CAL B&B 86 2571.502 DECIDUOUS TREE TREE $475.00 8 0 $0.00 8 $3,800.00 2" CAL 8&B CONIFEROUS 87 2571.504 SHRUB 15" SHRB $55.00 13 0 $0.00 13 $715.00 SPREAD CONT DECIDUOUS 88 2571.505 SHRUB NO 2 SHRB $40.00 137 0 $0.00 137 $5,480.00 CONT 89 2571.507 PERENNIAL 1 GAL PLT $26.00 371 0 $0.00 371 $9,646.001 CONT ORNAMENTAL 90 2571.507 GRASS NO 1 PLT $26.00 121 0 $0.00 121 $3,146.00 CONT 91 2572.501 TEMPORARY LF $7.80 372 0 $0.00 249 $1,942.201 FENCE 1 92 2573.502 SILT FENCE, TYPE LF $2.50 702 0 $0.00 0 $0.001 STORM DRAIN 93 2573.530 INLET EACH $100.00 16 0 $0.00 20 $2,000.00 PROTECTION SEDIMENT 94 2573.533 CONTROL LOG LF $2.30 1512 0 $0.00 1004 $2,309.20 TYPE COMPOST STABILIZED 95 2573.535 CONSTRUCTION LS $1,000.00 1 0 $0.00 1 $1,000.00 EXITEROSION 1 96 2573.550 CONTROL LS $330.00 1 0 $0.00 1 $330.00 SUPERVISOR 97 2574.508 FERTILIZER TYPE LB $1.00 164 0 $0.00 225 $225.001 BOULEVARD 98 2574.525 TOPSOIL C Y $63.75 67 0 $0.00 72 $4,590.00 BORROW 199 2575.501 SEEDING ACRE $1,400.00 0.7 0 $0.00 0.7 $980.00 100 2575.502 SEED MIXTURE LB $8.00 29 0 $0.00 57 $456.00 25-121 101 2575.505 SODDING TYPE S Y $5.60 1374 0 $0.00 1175 $6,580.001 SALT TOLERANT EROSION 102 2575.523 CONTROLBLANKET S Y $1.50 2280 0 $0.00 2663.5 $3,995.25 CATEGORY 3N RAPID 103 2575.571 STABILIZATION MGAL $580.00 2 0 $0.00 0 $0.00 METHOD 3 7 CITY OF MONTICELLO 505 Walnut St Monticello, MN 55362-1147 Project No. 02596-16 Final Pay Voucher No. 6 02596-16 Pro ect Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher RAPID 104 2575.572 STABILIZATION S Y $1.53 2130 0 $0.00 0 $0.00 METHOD 4 REMOVABLE 105 2581.501 PREFORM LF PAVEMENT MARKING TAPE 106 2581.603 REMOVABLE L F MASKING 107 2582.501 PAVT MSSG PREF SF THERMO GR IN 108 2582.502 4" SOLID LINE L F EPDXY GR IN (WR) 109 2582.502 4" BROKEN LINE LF EPDXY GR IN (WR) 110 2582.502 4" DOTTED LINE LF EPDXY GR IN (WR) 111 2582.502 8 DOTTED LINE L F EPDXY GR IN (WR) 4" DBLE SOLID 112 2582.502 LINE EPDXY GR IN L F (WR) CROSSWALK 113 2582.503 PREF THERMO GR S F IN $1.30 1779 0 $0.00 1340 $1,742.00 $2.35 1779 0 $0.00 130 $305.501 ($4,500.00) $38.00 60 0 $0.00 60 $2,280.00 $3.25 683 0 $0.00 858 $2,788.50 $0.42 308 0 $0.00 180 $75.60 $3.20 80 0 $0.00 76 $243.20 $4.20 60 0 $0.00 72 $302.40 $6.55 371 0 $0.00 367 $2,403.65 $21.70 1954 Totals For Section Base Bid: Backsheet 1 - Contract Completion Liquidated Damages 114 98173 LIQUIDATED DAY ($1,500.00) 3 DAMAGES Totals For Backsheet 1 - Contract Completion Liquidated Damages: Backsheet 2 - Plant Stock Documentation 115 98173 LIQUIDATED DAY ($200.00) 17 DAMAGES Totals For Backsheet 2 - Plant Stock Documentation: Project Totals: 0 $0.00 $2,995.75 0 $0.00 $0.00 0 $0.00 $0.00 $2,995.75 02596-16 Contract Chances No. Type Date Explanation BK1 Backsheet 7/31/2017 Liquidated Damages for Contract Completion Deadline Liquidated Damages for Plant Stock Documentation Submittal per BK2 Backsheet 7/31/2017 the INSPECTION AND CONTRACT ADMINISTRATION MANUAL FOR MnDOT LANDSCAPE PROJECTS, 2017 EDITION I 2600 $56,420.00 $1,226,849.31 3 ($4,500.00) ($4,500.00) 171 ($3,400.00) ($3,400.00) $1,218,949.31 Estimated Amount Amount Paid To Date ($4,500.00) ($4,500.00) ($3,400.00) ($3,400.00) Contract Change Totals: ($7,900.00) ($7,900.00) City Council Agenda: 02/26/2018 3A. Public Hearing- Consideration of adopting Resolution 2018-14 ordering improvements to 7th Street, Chelsea Road and Washington Street as related to the Fallon Avenue Overpass Proiect, Citv Proiect No.16C006 (SB) A. REFERENCE AND BACKGROUND: On February 12, 2018, the City Council accepted a Feasibility Report addressing street, sidewalk and trail improvements for purposes of considering assessments to the benefitting property owners as part of the Fallon Avenue Overpass project. A public hearing is being held at this time in order to move forward with ordering the improvements per the procedure outlined in the City's assessment policy. The project consists of constructing a new overpass crossing of Interstate 94 (I-94) at Fallon Avenue and three roundabouts at the intersections of Fallon Avenue/Chelsea Road, Fallon Avenue/7th Street, and 7th Street/Washington Street. The project also includes trail and sidewalk connections as well as landscaping and bridge aesthetics. The improvements to be assessed to the benefiting properties are for the proposed street, sidewalk and trail improvements within the project limits. It is not proposed to assess for the Fallon Avenue bridge, roundabouts, landscaping and aesthetics due to the regional benefit to the area. Project elements where assessments are proposed are listed below: Washington Street • Roadway reconstruction from 7th Street, approximately 460 feet north of 7th street, to the railroad crossing • Concrete sidewalk extension on the west side between 7th Street and the railroad crossing 7th Street • Roadway reconstruction between approximately 300 feet west of Washington Street and 500 feet east of the proposed Fallon Avenue connection • Concrete sidewalk extension on the south side of 7th Street from Washington Street to the proposed Fallon Avenue connection Fallon Avenue • Bituminous trail extension on the east side of Fallon Avenue, from 7th Street, along the overpass to approximately 400 feet south of Chelsea Road within the project limits. This trail is to be extended south to School Boulevard and beyond with a future project. Chelsea Road • Bituminous trail extension on the north side of Chelsea Road, west of Fallon Avenue, within the project limits. This trail is to be extended west to Edmonson Avenue with the Chelsea Road reconstruction project, City Project No. 17C001. • Concrete sidewalk extension on the south side of Chelsea Road, west of Fallon Avenue, within the project limits. This sidewalk is to be extended west to Cedar Street with the Chelsea Road reconstruction project, City Project No. 17C001. City Council Agenda: 02/26/2018 Al. Budget Impact: The total estimated project cost for the recommended improvements is $8,380,664 which includes estimated construction cost based on final design plans and a 22% indirect cost for legal, engineering, administrative, and financing costs. It is planned to issue abatement bonds in 2017 and 2018 to finance the Fallon Avenue Overpass project. Special assessments to the benefitting property owners will be a method to repay a portion of the debt, in addition to $2.1 million in federal funds available July 1, 2020 or earlier if available and possible advancement of State Aid funds to finance the project. A separate agenda item related to advancement of State Aid funds will be forthcoming for Council consideration. Assessments to the benefitting properties for street, sidewalk and trail improvements total $260,000 using methodology in accordance with the City's assessment policy. Of this total, $61,450 is assigned to City -owned parcels. A2. Staff Workload Impact: City staff has prepared the necessary documents for the public hearing in accordance with state statutes. ALTERNATIVE ACTIONS: 1. Motion to adopt Resolution 2018-14 ordering the improvements to 7th Street, Chelsea Road and Washington Street Improvements as related to the Fallon Avenue Overpass Project. 2. Motion to deny adoption of Resolution #2018-14 at this time. B. STAFF RECOMMENDATION: City staff recommends approving Alternative #1. D. SUPPORTING DATA: • Resolution 2018-14 2 CITY OF MONTICELLO WRIGHT COUNTY, MONTICELLO RESOLUTION NO. 2018-14 RESOLUTION ORDERING IMPROVEMENTS FOR 7th STREET, CHELSEA ROAD AND WASHINGTON STREET AS RELATED TO THE FALLON AVENUE OVERPASS PROJECT, CITY PROJECT NO. 16CO06 WHEREAS, a resolution was adopted by the City Council on February 26, 2018, accepting the Feasibility Report of proposed improvement to 7th Street, Chelsea Road and Washington Street as related to the Fallon Avenue overpass project which includes: bridge overpass, roundabout construction, reconstruction of streets including the adjustment, construction, reclamation, removal, and/or repair of existing pavement; curb and gutter; sanitary sewer, storm sewer and water supply systems; pathways; signage; railway crossings; and other necessary appurtenant work; and; WHEREAS, on February 15, 2018 and February 22, 2018, the city published notice of a public hearing and affected property owners were mailed notice of public hearing to be held on February 26, 2018, to consider ordering improvements for said project; and WHEREAS, a public hearing was held on February 26, 2018, where the City Council considered proposed improvements in accordance with the feasibility reports and the assessment of abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statutes, Chapter 429; and WHEREAS, at said hearing there was available a reasonable estimate of the amount to be assessed and a description of the methodology was presented. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Monticello, Minnesota, as follows: the City Council shall let the contract for all or part of the work for said improvements or order all or part of the work done by day labor or otherwise as authorized by Minnesota Statutes, Section 429.041, Subdivision 2 within one year of the date of this resolution ordering said improvements. ADOPTED BY the Monticello City Council on this 26th day of February, 2018. ATTEST: Jeff O'Neill, City Administrator Mayor Brian Stumpf City Council Agenda: 02/26/18 4A. Consideration of adopting Resolution 2018-15 approving plans and specifications and authorizing the advertisement of bids for the Fallon Avenue Overpass Proiect, Citv Proiect No.16CO06 (WSB/JO) A. REFERENCE AND BACKGROUND: On June 12, 2017, the City Council authorized final design and the preparation of plans and specifications for the Fallon Avenue Overpass project. The project includes a new I- 94 bridge overpass at Fallon Avenue along with three roundabouts at the intersections of Chelsea Road and Fallon Avenue, 7th Street and Fallon Avenue and Washington Street and 7th Street. Sidewalk and trail facilities are included with the project scope. A Council workshop was held on October 23, 2017 to review specific project design elements that were incorporated in the final design. An animation of the project will be presented at the meeting along with an update on the following design elements: • Concrete pattern and planters for splitter islands (see attached graphic) • Concrete pavement in roundabout - not recommended • Lighting • Art • City property grading • Private utility coordination • BNSF railroad crossing at Washington Street • Construction staging plan • Project costs • Schedule Preliminary bridge plans were submitted to the MnDOT central office bridge department starting in August 2017 with several re -submittals of more detailed plans after that following their submittal requirements. The view of these plans is approximately two months behind our original schedule. Additional time was needed from the MnDOT bridge group due to questions they had about the bridge aesthetics and the geotechnical recommendations. The roadway portion of the plans follows a different process and are submitted to MnDOT District 3. The roadway plans are nearing approval, however we were recently informed that the project will be considered a cooperative agreement project, which requires the plans to be reviewed and approved at MnDOT central office. A cooperative agreement is typcially not needed since there is no state funding of the project, but due to the complexity of the bridge, it was determined recently that the cooperative agreement process needed to be followed. It is anticipated that MnDOT will approve the plans by early April in order for the project to be authorized to bid, therefore the bid opening is anticipated for early to mid- May with award at the earliest on May 29 and construction commencing mid-June. The estimated working day calculation for the project is 6 months. The goal is to have the bridge, roundabouts and roadway system open to traffic by November 15, 2018. It may be that trail and sidewalk construction, final sod and seed placement and bridge pedestrian railing and art work will not be started or completed until 2019. City Council Agenda: 02/26/18 The project scope of services included developing a separate plan set for landscaping and to be bid separately from the roadway and bridge design plans. It is recommended to specify a three-year maintenance period for landscaping, which is outside the typical scope for a general road contractor, therefore a separate landscaping contract is better suited for the project. The landscaping work is anticipated to begin in 2019. Negotiations are still in process for Parcels 1-4 for the Bluff's apartment complexes. Per the quick take process the City initiated, a court hearing date has been scheduled for February 23, 2018 at which time if the judge orders that the project meets a public purpose, compensation for these parcels based on the Council approved appraisals must be deposited with the court. This allows the City to take possession of the needed property for the project to move forward with bidding. Following the judge's order, condemnation hearings could take place, unless the properties settle, which will take several months. Al. Budget Impact: The estimated project cost including right of way/easement acquisition based on the approved appraisals and 22% for indirect costs, which includes engineering, legal, financing and administrative costs based on the preliminary plans is $8.4 million. The estimated construction cost is $6.0 million. The City has included this project in their Capital Improvement Program for design, construction and financing in 2017, 2018 and 2019. Funding for the project is to come from federal funding and a tax abatement levy. This project would also be eligible for State Aid funding which the City can advance fund dollars to fund a portion of this project. The federal funding amount of $2,100,000 can only be used for construction costs, therefore the remaining costs is planned to come from the tax abatement levy. Federal funding for transportation projects do not cover engineering, legal, financing and administrative costs. Federal funds will be available July 1, 2020. A2. Staff Workload Impact: WSB and City staff will be involved throughout the various steps of the project development. B. ALTERNATIVE ACTIONS: 1. Consideration of adopting Resolution 2018-15 approving plans and specifications and authorizing the advertisement of bids for the Fallon Avenue Overpass Project, City Project No. 16CO06 2. Motion to deny at this time. C. STAFF RECOMMENDATION: Staff recommends Alternative #1. D. SUPPORTING DATA: A. Resolution 2018-15 B. Bridge, roundabout and landscaping graphics C. Project Plans and Specifications (available at City Hall) 2 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2018-15 APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR FALLON AVENUE OVERPASS PROJECT, CITY PROJECT NO.16CO06 WHEREAS, pursuant to resolution approved by the City Council on February 12, 2018, the City Engineer has prepared plans and specifications for the Fallon Avenue Overpass Project, City Project No. 16CO06 as described as follows: • I-94 Bridge Overpass at Fallon Avenue • Three roundabouts at the intersections of Chelsea Road and Fallon Avenue, 7th Street and Fallon Avenue, and Washington Street and 7th Street • Reconstruction of Streets including the adjustment, construction, reclamation, removal, and/or repair of existing pavement • Curb and gutter • Sanitary sewer, storm sewer and water supply systems • Sidewalk and trail facilities • Signage • Railway crossings WHEREAS, the City Engineer has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: 1. Such plans and specifications, a copy of which is on file in the office of the City Clerk, are hereby approved. 2. The designated authority shall prepare and cause to be inserted in the official paper and in the Star Tribune and/or Construction Bulletin or Finance & Commerce paper an advertisement for bid upon the making of such improvement under such approved plans and specifications. The advertisement shall be published no less than three weeks before the last day for submission of bids, once in the City's legal publication and at least once in either a newspaper published in a city of the first class or a trade paper. To be eligible as a trade paper, a publication shall have all the qualifications of a legal newspaper except that, instead of the requirement that it shall contain general and local news, such trade paper shall contain building and construction news of interest to contractors in this state, among whom it shall have a general circulation. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City for 5% of the amount of such bid. ADOPTED B Y the Monticello City Council this 26th day of February, 2018. CITY OF MONTICELLO Brian Stumpf, Mayor ATTEST: Jeff O'Neill, City Administrator FALCON AVENUE IMPROVEMENTS ri MISSISSIPPI BRONZE PAINTED RAILINGS (FEDERAL COLOR # 30051) RANDOM ASHLAR FORMLINER ""�-MEDALLION TO MATCH RAILING � CITY OF __ � Montice_o 1-94 DRIVING WEST ELEVATION 1 2'X 3' ART PANEL--'---�;F FALCON AVENUE PEDESTRIAN ELEVATION J e IIIIII--I----- -- III III------ �I I�IIIII IIIIII---- -- III IIMIIIIIII 111111 IIIIIIII II I Jam. 4 WSB f LIGHT 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 (763)541-4800 1 wsbeng.com Project # 02596-400 February 21, 2018 SMOOTH CONCRETE LIGHT BUFF (FEDERAL COLOR #33522) SMOOTH CONCRETE DARK BROWN (FEDERAL COLOR #20117) BARRIER WALL WITH ORNAMENTAL JOINTING 1-94 DRIVING EAST ELEVATION LIGHT FALCON AVENUE IMPROVEMENTS 2.5' HIGH RAILING ON CONCRETE BARRIER P ibi IAZ�� %F CROSS SECTION VIEW SIDEWALK imil 12' 4A � CITY OF __ � Montice_o 20' HEIGHT 55- 8' HIGH RAILING ON CONCRETE BARRIER WSB 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 (763)541-4800 1 wsbeng.com Project # 02596-400 February 21, 2018 FALCON AVENUE IMPROVEMENTS 6' SIDEWALK 6' DIAMETER IRRIGATED PLANTER (TYP) PRAIRIE DROPSEED if DRY CREEK BED 9 Q - Z 0 v 4*4 4Q NO MOW FESCUE GRASS -UPLIT DAKOTA PINNACLE BIRCH TREES BLUE HEAVEN -`--�� LITTLE BLUESTEM ROCKETMAN RUSSIAN AGE ,s pit" ism r�r��cti%�"�rf + stir. , Lt4f,� Vii-• . ti;," H�tir � _._._.. ... .. _..._ _. �... CONCRETE BAND - DARK BROWN COLOR TO MATCH BRIDGE BEAMS (TYP) ARCTIC FIRE DOGWOOD BLACK-EYED SUSAN URA THERM � CROSSWALK� (TYP) ASHLAR PATTERN I STAMPED CONCRETE LIGHT BUFF COLOR TO MATCH BRIDGE (TYP) k// ul 10' TRAIL CITY OF _ 701 Xenia Avenue South, Suite 300 • Minneapolis, MN 55416 � (763)541-4800 1 w sbeng.com WSB Project # 96-400 ZMontice-o February 21, 2018 IVORY SILK LILAC TREE /- TRASH RECEPTACLE � WAYFINDING SIGN .. x BOULDER SEATING u BENCH i F 2.5' 10' 0' S' 20' FALLON AVENUE IMPROVEMENTS 4 CITY 0 F 701 Xenia Avenue South, Suite 300 • Minneapolis, MN 55416 (763)541-4800 m wsbeng.coProject # 02596-400 FINAL ROUNDABOUT , 02=21=2018 OWSB February 21, 2018 PLANTS ARCTIC FIRE DOGWOOD NO MOW FESCUE GRASS 6' DIAMETER PLANTER IRRIGATION SYSTEM r *s ` ,� F �� • Dark brown fiberglass planter ANNUAL PLANTINGS .. .. 04 r� _ _ •, . : 18" height 4•i4, _ ! ' F c r+' ,. ir'• rV I; Y 4 ; r: r J .w y ,w yw y yw • - ':_ Y ,•� t��, d ; • Allows plants to be connected too a + ' 1, ~ '.✓'C;♦.4�,_;� :.-'i=�w;.o at d �S `LrJ "at7 d 13 `Lrp o a �S `(_r' .'ac1 `(' b pj _ W.lkl�. larger irrigation system IRRIGATION DRIP LINE CONNECTED TO "FUNNY PIPE" ,.. _ .r. -.';,' ;„�.: • Flush cap in paving allows for -`r ►' 4 .. ��':r:�= IRRIGATION "FUNNY PIPE" RUN FROM VALVE BOX �®r. �' �- clean look when lanter is removed PLANTING SOIL { seasonally 2" PVC SLEEVE IN PLANTING SOIL f Y f i f ' 17 =1BERGLASS PLANTER ..... DRAINAGE HOLE IN PLANTER BLUE H EAVENi V u CONCRETE PAVING BLACK—EYED SUSAN °°-- - — d d ° a a LITTLE BLUESTEM a d d° d a a a d a 'ho 1i '' ��1-d'iyP.': •'af ' _ ,lf _ d d a d ° d O p w da a d d Q •a IRRIGATION LINE ' IRRIGATION VALVE BOX SET IN CONCRETE PAVING I METRIC VIBV d�'• FF— CA 7 ii l 30CKETMAN PRAIRIE DROPSEED RUSSIAN SAGE City Council Agenda: 02/26/2018 4B. Consideration of aDDointing Sue Seeger as Creative Arts Consultant for 2018 in an amount not to exceed $15,000. (TP/RL/AM/AS) A. REFERENCE AND BACKGROUND: City Council is asked to appoint Sue Seeger as Creative Arts Consultant for 2018 in a budget amount not to exceed $15,000. The Creative Arts Consultant is a pivotal position in a larger project to further incorporate the arts into the culture of Monticello. Research from the Central Minnesota Arts Board and their partners, as well as the experience of other cities, has shown that art can have a measurable, positive impact on both quality of life and the local economy of communities. Staff feels Monticello has an opportunity to harness this impact and create a creative arts program unique to our community. We hope to unleash the creativity already at work in the city and use that energy to springboard a more defined culture of arts and creativity. While the vision is to establish Monticello as a destination for arts and culture, staff is conscious of the need to encourage this to develop over time and limit the scope in the initial year. Given the existing emphasis on downtown redevelopment and downtown's relatively fixed area, staff believes a focus on the arts in downtown Monticello is an ideal way to begin. It facilitates the use of creativity to amplify economic development, showcases Monticello's cultural identity, and provides a visible space for people to experience the results of our efforts. The scope of this project envisions using a range of creative elements, including but not limited to, temporary and permanent art installations, creative arts programming, and performances to draw people into the downtown. To accomplish this vision, the city needs someone with a specific blend of characteristics to lead our efforts, a Creative Arts Consultant. The person helping initiate the new program must have: • An understanding and commitment to the connection between the arts, economic development, and placemaking. • A familiarity and/or skill with art and creative programming • A network of existing contacts with other artists and organizations • A combination of vision and enthusiasm to inspire grassroots community participation and investment. • An ability to perform administrative tasks associated with starting the program, particularly the skills to manage elements unique to the arts (i.e. contracts with artists, grant writing, record keeping, etc.). • A familiarity with Monticello's existing arts culture, organizations, and city staff. Sue Seeger exemplifies all the requisite characteristics. As an artist, she is skilled at creating art and developing creative arts programming. She also has an extensive network of contacts and experience working with cities on various projects, including Monticello. She created two sculptures for the community over the last two years, giving her the opportunity to learn about the existing art culture in our city. City Council Agenda: 02/26/2018 She also worked with Monticello last year when she initiated a grant application for pocket parks in our community, which illustrated her belief in using art to encourage economic development and placemaking. The grant application process gave her an opportunity to work with city staff and further develop relationships that will help facilitate successful future projects. Ms. Seeger's breadth of experience also includes the necessary administrative skills to cultivate a sustainable program for Monticello. She can use her knowledge to help draft contracts, create the necessary records, and apply for grants. Finally, her creativity and passion for art make her an ideal person to meet with residents, businesses, and organizations to encourage them to participate in local arts programming. The ability to create a sustainable program for the continuation and encouragement of cultural activity in the community relies on the engagement of residents and partners in this process from the very beginning. With Ms. Seeger's kind of irresistible energy, it will be possible to inspire excitement and participation in creative ideas and events unique to Monticello. This, in turn, provides the greatest chance of building momentum toward long-term success in creative arts. If appointed, the Creative Arts Consultant will provide a detailed plan for building the program in 2018 as outlined in the attached proposal. The consultant will report to the Parks Superintendent, have regular meetings with related department staff, and will give alternating monthly updates to the Parks & Recreation Commission and the City Council. The Parks & Recreation Commission reviewed the consultant position at their January 2018 meeting and recommended approval. Al. Budget Impact: The budget for a Creative Arts Consultant will not exceed $15,000. The funds will come from the 2018 Parks budget. If appointed, the consultant may request funds from the $30,000 budgeted for downtown capital improvements in 2018. However, these are restricted funds intended to be used for capital projects in the downtown, not specifically designated for use by the consultant. A2. Staff Workload Impact: Staff from Parks, Community Development, the Monticello Community Center, and Administration will offer support to the consultant as it relates to their areas of expertise. A3. Strategic Plan Impact: The Creative Arts Consultant role corresponds to the following strategic plan goals: 1. Create and Preserve Sustainable Livability: The art program envisioned ties together social gatherings, openness and aesthetics, three key quality of life components found in a 2009 Knight Foundation/Gallup study of what influences resident's community attachment. 2. Build a Connected Community: The creation of art and cultural programs, events and activities will provide chances to engage and connect with each other. 3. Strengthen Our Image as a Destination: The art program is intended to create interest and activity in the center of the community and then move City Council Agenda: 02/26/2018 outward. It will be a visible illustration of the community's cultural identity, a showcase with the potential to draw visitors to our city. 4. Support a Vibrant Economy: A primary focus of the project is to use arts and culture to support the downtown economy by defining it as a place to gather, explore, and experience. B. ALTERNATIVE ACTIONS: 1. Motion to appoint Sue Seeger as Creative Arts Consultant for 2018 in an amount not to exceed $15,000. 2. Motion to direct staff to prepare a Request for Proposals to fill the role of Creative Arts Consultant. 3. Motion to deny the appointment of a Creative Arts Consultant in 2018. C. STAFF RECOMMENDATION: Staff recommends alternative #1. Monticello has an opportunity to incorporate the economic and placemaking power of art into plans for the downtown area, and eventually the city as a whole. We believe Ms. Seeger's vision, initiative, and talent have the potential to create a firm foundation for a sustainable creative arts program in Monticello. D. SUPPORTING DATA: A. Central Minnesota Arts Board Handout B. Creative Arts Consultant Proposal C. Forms of Public Art REGION 7W: CENTRAL MN ARTS BOARD Counties: Benton, Sherburne, Stearns, Wright THE ANNUAL ECONOMIC IMPACT OF ARTISTS & NONPROFIT ARTS & CULTURE ORGANIZATIONS IN THIS REGION IS NEARLY $46 MILLION: NONPROFIT ARTS & CULTURE F I ARTISTS & CREATIVE WORKERS ORGANIZATIONS L 4 SPENDING BY FULL-TIME ARTISTS AND CREATIVE WORKERS IN REGION SPENDING BY PART-TIME ARTISTS AND CREATIVE WORKERS IN REGION $12,8025360 $8,842,132 TOTAL SPENT BY NONPROFIT ARTS AND CULTURE ORGANIZATIONS TOTAL SPENT BY ARTS AND CULTURE ATTENDEES $1091839436 $1399769164 $112.30: economic impact per capita in this region ARTISTS AND CREATIVE WORKERS: Includes creative workers employed full or part time by others, as well as the self employed. Does not include student, retired, or hobbyist artists. OF THIS REGION'S ARTISTS OLU TEER COMPARED TO: 25% OF ALL AMERICANS 35% OF ALL MINNESOTANS 82%V TOP 3 CREATIVE JOBS: NUMBER OF CREATIVE JOBS23 PHOTOGRAPHER I GRAPHIC DESIGNER I SINGER PER JOBS IN THIS AREA (Totall regipopulation is 407,864 of whom 211,913 are employed) PARTICIPATING NONPROFIT ARTS AND CULTURE ORGANIZATIONS: BY DISCIPLINE BY BUDGET SIZE 'There was an overall increase of 25 participating organizations since the last study in 2015, which accounts for some of the new audience. ATTENDANCE f creativeMN.org Creative Minnesota 2017 REGION 7W: CENTRAL MN ARTS BOARD Counties: Benton, Sherburne, Stearns, Wright STATE AND LOCAL GOVERNMENT REVENUES: TH iiiii „ COMPARISONS TO OTHER MINNESOTA REGIONS The third largest region by population, this region is also third just 2 percent. Other good news is that Stearns county has in total artists and creative workers, and has the second the 14th highest average creative worker wage in the state at highest coverage of artists with retirement plans among the $19.43/hour, and Sherburne county comes in at 18th with eleven arts regions 82%. It also ties with two other regions for $19.29/hour, with Wright county at 25th at $19.09/hour, the lowest percentage of artists with no health insurance at compared to the other 87 Minnesota counties. ORGANIZATIONS PARTICIPATING IN BOTH 2015 AND 2017 STUDY Buffalo Community Orchestra, Buffalo Community Theater, Central Minnesota Arts Board, Chamber Music Society of St. Cloud, City of St. Cloud, Cokato Historical Society, College of St Benedict Fine Arts Programming, Command Performance Choirs, Delano Arts Council, Elk River Area Arts Alliance, Elk River Community Theatre, Granite City Folk Society, Great Northern Theatre Company, Great River Chorale, Great River Educational Arts Theatre, Lake Sylvia Flute Institute, Land of Lakes Choirboys of Minnesota, Millstream Arts Festival, Minnesota Center Chorale, Minnesota Dance Ensemble, Monticello Strings, Munsinger Clemens Botanical Society, Paramount Arts Resource Trust, Paynesville Area Community Theater, Pioneer Place Theatre Company, Sherburne County Historical Society, Sinclair Lewis Foundation, St. Cloud Downtown Alliance Foundation, St. Cloud Municipal Band, St. Cloud Symphony Orchestra, St. John's University Fine Arts Programming, The St. Cloud Area All Star Jazz Band, United Arts of Central Minnesota, Wirth Center for the Performing Arts, Wright County Historical Society, Wright Ringers Community Handbell Ensemble, Youth Chorale of Central Minnesota, Youth Theatre Workshop ORGANIZATIONS NEW IN 2017 728 Cadets Marching Arts, Benton County Historical Society, Buffalo Art Guild, Buffalo Rotary Foundation, Buffalo -Hanover -Montrose Early Childhood Family Ed., Central Minnesota Youth Orchestra, City of Howard Lake/History Project, City of Rockford/History Project, City of Sartell, Community Legacies, Dassel- Cokato Community Education, Dassel-Cokato Community Theater, Downtown St. Cloud Art Crawl Collaborative, Great River Regional Library Arts Programming, Hillside Adult Education, Howard Lake-Waverly-Winsted Community Education, Inaccurate Vernacular, Kimball Community Playhouse, KVSC- FM St Cloud State University, Legacy Foundation of Big Lake, Mississippi Strings Camp, North Ballet Youth Company, North East Wilson Park Neighborhood Association, NorthStar Family Theatre, Pinecone Central Park Association - Arts Programs, Rockford Area Historical Society, Rooftop Theatre, Saint Cloud Arts Commission, Saint Cloud Film Festival, Saint Cloud Rotary Club's Summertime by George, Saint Cloud State University, Saint Cloud State University/ History Project, Saint John's Boys' Choir, Sauk Centre Arts Council, SOAR Regional Arts, Stearns County Historical Society, The Minnetonka Clippers Chorus, Visual Arts Minnesota, WACOSA, Wicked Sister Dance, Women's Writing Program of Advisory Task Force on the Women and Juvenile Female Offender in Corrections ORGANIZATIONS NEW IN 2017 City of Elk River, City of Otsego, Cold Spring Area Maennerchor, Dassel-Cokato Arts Association, Kimball Community Education, Mother of Mercy Campus of Care, Sauk Centre Area Historical Society, Two Rivers Community Theatre Find much more at: ^fir creativemn.org CB CmtraIMNArtsBoad xeative ,�' * MCA Minnesota Citizens for the Arts 661 LaSalle Street #220 St. Paul, MN 55114 651-251-0868 MINNESOTA cmzsus «,,aers artsMN.org staff@artsMN.org CITY OF W_ Montice_ o Creative Arts Consultant Proposal February 2018 I. Background .................................................................................................. The City of Monticello has developed a Strategic Plan which focuses on enhancing the community's assets to create and preserve sustainable livability, build a connected community, strengthen our image as a destination, and support a vibrant economy. The encouragement of arts and culture, encompassing artwork, events, programming, performances, and more, is an important avenue for supporting these strategic goals. Similar programs in our region have demonstrated that the integration of arts and culture is a force for economic and community development. Monticello seeks to build on this idea, using arts and culture to illuminate the community's unique cultural identity. In 2018, Monticello is initiating a program to connect and develop arts resources within the community with the vision of creating a long-term program which establishes Monticello as a destination for art and culture. II. Project Overview .................................................................................................. While our vision is to establish Monticello as a destination for arts and culture, we're conscious of the need to encourage this effort to develop over time and to limit our scope in the initial year to provide the greatest opportunity for long-term success. This incremental approach will also allow for evaluation of progress and results. Given the existing emphasis on downtown redevelopment as well as downtown's relatively fixed area, a focus on the arts in downtown Monticello is an ideal way to initiate our vision. It facilitates the use of creativity to amplify economic development, reinforces Monticello's cultural identity, and provides a visible space for people to experience the results of our efforts. It will encourage residents and visitors to explore downtown and feel connected to the area. Based on these characteristics, the goals of this project are to use the arts to: ♦ Utilize a variety of events, programs and mediums of cultural and artistic expression ♦ Encourage economic development in the downtown and support downtown area businesses. ♦ Encourage placemaking and a shared experience to connect and engage the community ♦ Provide projects and programming to benefit and serve the community III. Strategic Plan ................................................................................................. The short-term and long-term vision of an emphasis on arts and culture supports 4 of the 6 goals outlined in the city's strategic plan: ♦ Create and preserve sustainable livability ♦ Build a connected community ♦ Strengthen our image as a destination ♦ Support a vibrant economy IV. Creative Arts Consultant .................................................................................................. To achieve our goals, staff proposes hiring a Creative Arts Consultant for 2018. Initially, utilizing a consultant allows the city to experiment with incorporating arts into our work without committing to an ongoing staff position. We can use the results and experience of the consultant to determine the best way to lead the program going forward. More importantly, the consultant will provide creativity, knowledge, and a new perspective that's essential to the success of this program. We want a person who can incorporate a variety of art types and programming to create an arts destination that is original, accessible, and authentic. We're looking for a consultant who can push us outside our comfort zone and lead us through the process of using art as a problem -solving mechanism. Someone who can show us how to take perceived liabilities and turn them into community assets, connect residents and stakeholders in the community, and help us tell our story. Finally, a creative arts consultant can guide staff through the process of creating a sustainable program. We require someone familiar with the art world to help us navigate the proper processes for curating art, maintaining the necessary records, and finding sustainable funding mechanisms to continue the program after 2018. V. Timeline .................................................................................................. The city proposes to hire the consultant for the remainder of 2018. The consultant will be asked to provide a plan of how he or she intends to use the available time and resources to meet the goals of the program, the scope of work, and budget. VI. Primary Responsibilities ................................................................................................. The Creative Arts Consultant will be asked to balance the following responsibilities: ♦ Building grassroots community involvement in the arts ♦ Curating art for the downtown district ♦ Pursuing arts programming opportunities ♦ Planning for future sustainability with grant applications and fundraising ideas VII. Scope of Work .................................................................................................. The work of the consultant will include but is not limited to: ♦ Initiating meetings with local organizations and citizens to encourage their participation and input about arts programming, events, activities, etc. ♦ Working with citizens and city staff to create a Monticello arts brand that authentically represents the community. ♦ Arranging meetings with local and regional artists who can contribute to the development of Monticello as a destination for arts and culture. 2 ♦ Attending relevant city meetings to help integrate creative elements into downtown improvements. ♦ Coordinate with community center staff on existing community events. ♦ Researching, recommending, and applying for grants opportunities. ♦ Exploring fundraising ideas to allow sustainability of cultural programs and art installations. VIII.Budget .................................................................................................. The budget for the Creative Arts Consultant will incorporate two components: The time and necessary materials for the consultant will be covered by $15,000 from the 2018 parks budget. In addition, these funds will be augmented by potential use of a portion of the $30,000 included in the capital projects fund for downtown improvements in 2018. The consultant may make requests from this fund for specific capital projects or to incorporate creative elements into the city's planned capital improvements. The consultant must follow the city's purchasing policy. IX. Deliverables .................................................................................................. The Creative Arts Consultant will provide the following deliverables over the span of the year: ♦ Submit a detailed preliminary plan within the first two months of accepting the project. The plan should include intended outreach efforts, timeline, partners, and necessary resources for 2018 activities. ♦ Complete a community inventory of local artists, events, programming, and existing art to identify how to fully utilize current assets and incorporate new opportunities. ♦ Create a database of contact information for community members and organizations interested in participating in future arts programming and projects. ♦ Host at least one new community event or program in 2018 to: ♦ Gain feedback from community members about what they would like to see for arts/cultural programming in Monticello. OR ♦ Facilitate community participation in a downtown arts project or program. ♦ Create or help staff commission at least one new piece of art for the downtown or help incorporate creative art elements into a city downtown improvement project. ♦ Provide specific recommendations on current projects for which arts and culture perspectives would provide project benefit, i.e. downtown banner replacement, downtown pocket park use, etc. ♦ Provide a monthly update on project progress. The update will alternate between the Park & Recreation Commission and the City Council. 3 ♦ Provide a plan for arts and culture programming and events, including a budget recommendation, for 2019. The budget shall include potential grants and fundraising opportunities that could help sustain the presence of the arts program into future years. X. Primary Point of Contact .................................................................................................. The consultant position will be funded through the Parks Department budget, so the primary point of contact will be the Park Superintendent. The consultant will submit all invoices, documentation, and funding requests to the Park Superintendent. XI. Staff Support .................................................................................................. Monticello's ability to become a destination for arts and culture is dependent on the contributions and cooperation of a variety of city departments, and several have committed to assisting the Creative Arts Consultant throughout the year. These departments include: ♦ Parks ♦ Community Development ♦ Monticello Community Center ♦ Communications ♦ Administration XII. Evaluation ................................................................................................. As a new initiative, the project itself will require evaluation, as will the progress of the Creative Arts Consultant. The first point of evaluation will be at three months, at which time the Parks & Recreation Commission will be asked to report to the City Council on the project progress and performance of the Creative Arts Consultant. Points of evaluation will include: ♦ Understanding of project parameters ♦ Quality of work ♦ Progress on required deliverables The Creative Arts Consultant will track their time and project expenses, with information specific to each project deliverable. The consultant will also track tangible project outcomes wherever practical. A final evaluation of the project will occur in December 2018. The Parks & Recreation Commission will be asked to report to the Council on their recommendation for continuation of the program based on the following: ♦ Quality of work ♦ Budget management ♦ Deliverables outcomes ♦ Stakeholder engagement and satisfaction 4 <3$0&$ ,►F o m �i a r -►, + -.- 012 & � — + 4"-�6'A(.1Ct' 11 New media and technology based E(� I -)$H--F6- Festivals, parades, spectacles 7-5)N�>)3b�••� 1(0 Installations in vacant storefronts/on rooftops Streetside performances Sound installations Wayfinding elements 1141. rinll Functional street elements Interactive art and audience -activated Murals, mosaics, and wall treatments Temporary streetside displays Commemorative memorials and markers Platforms/stages for programmed events Landmarks and beacons (86$ Light installations and projections ►ltit(lst.� Land art and eco -art Overhead cables for art displays Community engagement and social practice Sculpture '85 Montfcello Council Connection February 26, 2018 MCH Y OF ntfcdo DEPARTMENT OF BUILDING SAFETY Commercial Construction Update The plan review letter for Ryan Auto Dealership has been completed and we are waiting for the response from the architect so we can schedule a pre -construction meeting. Other requirements for Community Development may need to be completed prior to issuing the building permit. The Red Rooster project on Chelsea Ave is under way. This pole framed office/storage structure has had all of the rough -in and framing inspections completed. Affordable Storage completed its first building near the end of last year and is nearing completion on a second building. The Rustech Brewing permit has been issued with work under way. There have been issues to resolve regarding the brewing tanks as they were manufactured in China under a European standard not recognized in the U. S. We have been working through this, and expect that they will meet the ASME (American Society of Mechanical Engineers) testing and listing requirements. Residential Update The Featherstone addition is progressing well with several permits having been issued. We anticipate many more as the weather conditions improve. The R Homes townhome project is under way with foundation inspections and backfilling being completed this past week. It is their intent to submit the approved plans as a master plan for the completion of the project. Rental License Program Update At the end of 2017 one property had not completed the necessary requirement for a rental license. This property is being forwarded to the city attorney's office for due process and prosecution. The 2018 cycle appears to be going well so far. The statistics indicate 465 properties with a total of 1,522 rental units. Of these properties, 429 have applied, that is 92%. Our next step is to forward the remaining 8% to the city attorney's office for legal notification to comply. Blights The department continues to issue correction orders for various blight items as Council Connection - 02/26/18 observed during field inspections, or on a complaint basis. After discussions regarding the past and current condition of property maintenance throughout the city, the Building Safety Staff anticipates a more active approach toward property maintenance and general zoning code enforcement in 2018. We cannot do this without your support as community leaders. People will be unhappy and phone calls will happen. Our intent is to enforce the minimum requirements of the zoning ordinances as they relate to outdoor storage of vehicles, material and other items. There will always be long grass to deal with. It is important to understand that we are all in this together and want to maintain a minimum standard within our community. Signs As always, there are sign issues—good or bad—there never seems to be a shortage of signs in the right-of-way or nailed to a utility pole. We are making every effort to educate the businesses and citizens about the sign requirements, especially temporary signs. MCH Y OF ntfcdo COMMUNICATIONS Charter Franchise Agreement Renewal At the February meeting of the Sherburne Wright Cable Commission, the member cities voted to approve a Standstill Agreement to Pursue Informal Franchise Renewal with Charter Communications. Charter's franchise agreement doesn't expire until 2020, but federal rules require that the franchisee indicate their intent to renew 3 years before the expiration date. Last year Charter stated their desire to renew the franchise agreements with the cities in the Sherburne Wright Cable Commission, and both sides agreed a good faith negotiation would be the most efficient method. However, should those talks break down, the agreement does not prevent either side from pursuing the more formal renewal process. The commission will take the lead on negotiating the next franchise agreement, but the final agreement will be brought back to each individual city for approval. Given the informal negotiation process and timeline before the current agreement expires, the commission doesn't expect to bring an agreement forward for approval until 2019. It's important to note the Charter renewal will create the template for future franchise renewals with TDS and FiberNet. Franchise rules dictate that separate agreements cannot place undue burden on an individual provider, so all agreements must have the same terms and conditions. The TDS franchise agreement also expires in 2020; the FiberNet franchise agreement expires in 2025. STANDSTILL AGREEMENT TO PURSUE INFORMAL FRANCHISE RENEWAL THIS AGREEMENT is made as of the _ day of February, 2018, by and between the Sherburne/Wright Counties Cable Communications Commission ("Commission"), a municipal joint powers entity; and CC VIII Operating, LLC, l/k/a Charter Communications ("Charter"), collectively the "Parties." RECITAILS WHEREAS, the cities of Big Lake, Buffalo, Cokato, Dassel, Delano, Elk River, Maple Lake, Monticello, Rockford and Watertown, Minnesota (together, the "Cities") have entered a joint and cooperative agreement under Minnesota Statutes, Section 471.59 forming the Commission, and; WHEREAS, the Cities have enacted substantively identical cable regulatory ordinances which provide for the issuance of cable franchises and, in 2005, the Cities each adopted substantively identical franchises which were accepted by Charter (together, "Franchise"), and; WHEREAS, by letters to the Cities dated on or about May 2, 2017, Charter timely requested renewal of the Franchise, and; WHEREAS, the Parties wish to pursue renewal on an informal basis as provided for by the Cable Communications Act of 1984 as amended, 47 U.S.C. §521 et. seq. ("Cable Act"), and; WHEREAS, the joint powers agreement establishing the Commission sets forth the power and duties delegated to the Commission including the power to negotiate a renewal Franchise to recommend to the Cities for adoption, and; WHEREAS, the Commission and Charter now wish to confirm their mutual desire to complete franchise renewal via informal negotiations. NOW THEREFORE, IN CONSIDERATION of the mutual covenants, terms, conditions and representations contained herein, the Parties agree as follows: AGREEMENT The Commission and Charter will proceed in good faith with communications and negotiations in order to reach agreement on appropriate terms and conditions of renewed franchise(s). 2. The formal procedures and timelines for renewal set out in the Cable Act are hereby tolled. The Commission or Charter may reinstate such formal procedures under the Cable Act upon written notification to the other party. 3. Except as expressly provided herein, neither party waives any rights including any 1 procedural protections established by the Cable Act, and nothing herein shall waive any claim of a prior, current or future violation or breach of the Franchise. IN WITNESS WHEREOF, the Parties hereto have entered into this Agreement as of this day of February, 2018. SHERBURNE WRIGHT COUNTIES CABLE COMMUNICATIONS COMMISSION Date: , 2018. By: By: Its: Chair Its: Secretary CC VIII OPERATING, LLC By: Charter Communications, Inc. Its: Manager Date: , 2018 Its: 2 CITY OF Montieffo DMV Transactions January 2018, the DMV processed 10,879 transactions 3,035 more than January 2017. DMV year -to date revenue is $70,670.92 an increase of $15,128.22 or 27.2% over the same period last year. Please see the following graphs for more detail. DMV Revenue Comparison $80,000 $70,671 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 Jan 2011 Jan 2012 Jan 2013 Jan 2014Jan 2015 Jan 2016Jan 2017Jan 2018 12,000 10,000 8,000 6,000 4,000 2,000 DMV Transaction Comparison 10,879 Jan 2011 Jan 2012 Jan 2013 Jan 2014 Jan 2015 Jan 2016 Jan 2017 Jan 2018 DMV Year -to -Date Revenue Comparison $80,000 $70,000 $70,671 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $- Jan 2011 Jan 2012 Jan 2013 Jan 2014 Jan 2015 Jan 2016 Jan 2017 Jan 2018 12,000 10,000 8,000 6,000 4,000 2,000 DMV Year -to -Date Transaction Comparison 10,879 Jan 2011 Jan 2012 Jan 2013 Jan 2014 Jan 2015 Jan 2016 Jan 2017 Jan 2018 M04CH Y OF icello HI -WAY LIQUORS Sales through January 31, 2018 Attached is the data for total sales in each major category through the end of January 2018. Hi -Way Liquors Sales Report 1/31/2018 Total Sales Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 CYM-LYM Y -T -D Jan $ 249,670.43 $ 316,280.10 $ 300,631.85 $ 296,838.64 $ 302,114.52 $ 328,004.13 $ 355,029.76 $ 380,425.45 $ 364,675.32 $ 356,295.18 $ 403,520.92 13.3% 13.3% Feb 255,440.36 284,988.38 285,584.50 315,239.00 307,385.41 337,923.99 333,487.18 347,777.77 362,746.98 364,836.39 - Mar 295,257.14 318,050.39 324,062.21 335,032.60 388,195.21 408,071.17 377,391.62 388,003.16 401,256.91 417,005.50 Apr 281,365.81 346,738.34 369,112.88 389,543.24 347,321.09 388,395.50 389,250.82 421,280.89 428,729.44 448,141.63 May 377,177.10 384,337.08 399,489.67 409,309.12 433,829.01 436,195.21 498,095.67 523,401.05 482,917.95 503,867.81 Jun 350,727.93 381,782.23 377,458.15 409,726.07 461,423.68 440,255.04 426,392.73 474,203.81 470,585.33 521,559.76 Jul 409,870.50 430,838.23 466,122.69 466,738.15 447,452.18 485,459.76 479,174.06 542,973.27 527,519.46 563,935.31 Aug 409,575.96 383,523.07 386,245.30 408,734.83 445,158.94 503,181.84 484,955.71 470,505.22 462,669.36 497,201.21 Sep 317,846.07 346,900.80 346,557.62 373,719.64 390,399.33 379,381.19 397,495.82 439,444.29 448,218.93 501,126.67 Oct 351,268.98 360,742.04 375,367.40 365,702.14 372,676.23 396,328.87 409,967.74 460,096.82 454,442.30 461,549.38 Nov 332,605.88 341,875.49 360,661.96 376,855.40 421,960.12 424,038.37 465,299.53 474,241.74 444,533.08 495,519.24 Dec 436,379.03 454,982.63 485,617.01 505,482.70 527,865.36 518,379.58 549,200.76 569,707.38 605,509.16 629,143.57 - Total $ 4,067,185.19 $ 4,351,038.78 $ 4,476,911.24 $ 4,652,921.53 $ 4,845,781.08 $ 5,045,614.65 $ 5,165,741.40 $ 5,492,060.85 $ 5,453,804.22 $ 5,760,181.65 $ 403,520.92 Change $ 283,853.59 $ 125,872.46 $ 176,010.29 $ 192,859.55 $ 199,833.57 $ 120,126.75 $ 326,319.45 $ (38,256.63) $ 306,377.43 $(5,356,660.73) Change % 7.0% 2.9% 3.9% 4.1% 4.1% 2.4% 6.3% -0.7% 5.6% -93.0% $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 Jan Feb Mar Monthly Hi -Way Sales Apr May Jun Jul ■ 2008 ■ 2009 ■ 2010 ■ 2011 ■ 2012 ■ 2013 ■ 2014 2015 ■ 2017 ■ 2018 Aug Sep Oct Nov Dec Hi -Way Liquors Sales Report 1/31/2018 Beer Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 CYM-LYM Y -T -D Jan $ 122,218.36 $ 157,849.78 $ 146,246.32 $ 143,906.08 $ 149,406.45 $ 160,903.32 $ 173,814.13 $ 191,370.26 $ 176,483.68 $ 174,846.99 $ 198,202.11 13.4% 13.4% Feb 121,734.33 137,055.23 140,624.54 150,075.08 150,589.28 162,865.75 161,168.63 164,508.11 175,055.27 179,346.12 - Mar 138,889.05 155,196.13 164,157.70 163,595.55 203,957.25 192,607.52 185,325.68 192,955.79 199,141.66 208,926.70 Apr 146,613.65 178,834.20 189,978.23 194,504.16 179,486.77 186,134.31 198,195.77 219,756.39 228,133.10 234,069.51 May 201,232.14 210,097.48 223,678.47 208,963.65 227,664.73 234,738.30 256,188.77 259,306.91 250,403.11 262,275.25 Jun 193,801.97 207,793.83 206,043.42 224,769.03 259,671.21 243,389.79 238,322.11 263,421.95 263,264.15 296,531.85 Jul 226,317.96 229,199.79 260,971.50 258,734.60 253,648.64 273,319.54 265,555.32 301,867.65 296,513.68 315,848.83 Aug 226,653.65 203,222.86 211,996.32 216,546.53 242,179.20 281,577.25 267,802.95 253,141.21 250,255.41 268,173.42 Sep 166,679.60 183,586.32 183,865.70 199,170.24 208,974.88 202,213.80 211,854.94 233,215.56 238,333.55 270,898.13 Oct 176,382.34 179,873.10 190,893.27 180,043.06 187,386.57 191,764.20 210,454.13 234,882.09 224,253.93 228,484.62 Nov 158,322.50 154,584.13 168,265.14 171,866.27 195,276.37 192,162.71 202,081.91 207,055.40 213,333.23 222,993.99 Dec 187,691.06 190,655.19 203,080.13 216,560.71 224,952.83 217,491.21 234,178.12 241,996.27 253,223.11 271,457.72 - Total $ 2,066,536.61 $ 2,187,948.04 $ 2,289,800.74 $ 2,328,734.96 $ 2,483,194.18 $ 2,539,167.70 $ 2,604,942.46 $ 2,763,477.59 $ 2,768,393.88 $ 2,933,853.13 $ 198,202.11 Change $ 121,411.43 $ 101,852.70 $ 38,934.22 $ 154,459.22 $ 55,973.52 $ 65,774.76 $ 158,535.13 $ 4,916.29 $ 165,459.25 $ (2,735,651.02) Change % 5.9% 4.7% 1.7% 6.6% 2.3% 2.6% 6.1% 0.2% 6.0% -93.2% $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $_ d Jan Feb Mar Apr May Monthly Beer Sales ■ 2008 ■ 2009 ■ 2010 ■ 2011 ■ 2012 ■ 2013 ■ 2014 ■ 2015 ■ 2017 ■ 2018 Jun Jul Aug Sep Oct Nov Dec Hi -Way Liquors Sales Report 1/31/2018 Liquor Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 CYM-LYM Y -T -D Jan $ 73,930.87 $ 92,370.42 $ 91,472.50 $ 91,279.01 $ 93,085.69 $ 103,977.89 $ 113,943.25 $ 118,577.85 $ 118,211.20 $ 114,509.99 $ 133,589.33 16.7% 16.7% Feb 74,261.89 83,513.27 85,484.92 96,541.21 92,489.93 106,387.16 107,609.55 112,198.85 113,060.59 117,361.15 - Mar 78,870.42 88,569.65 93,133.42 101,047.04 112,244.43 124,487.55 116,316.49 118,269.49 118,839.79 131,238.09 Apr 76,735.80 90,627.19 95,025.54 110,898.81 98,080.67 113,594.37 115,579.47 123,841.34 126,073.89 130,114.53 May 103,409.29 102,041.75 106,395.62 111,586.59 114,299.35 127,622.31 135,370.38 140,116.66 129,009.36 142,237.28 Jun 91,805.81 103,580.02 102,086.20 115,136.72 128,604.32 124,019.90 120,291.71 136,716.81 135,763.26 147,813.59 J u l 105,782.85 118,883.98 122,861.98 130,624.19 123,672.73 139,270.04 139,967.77 155,436.54 150,173.35 160,220.37 Aug 106,489.25 103,977.01 101,487.43 113,869.37 126,065.14 141,197.73 138,660.76 136,440.40 135,841.14 144,263.78 Sep 88,448.34 94,335.50 94,528.17 103,373.64 109,153.56 107,605.71 115,119.19 129,195.42 130,101.01 143,252.37 Oct 97,046.60 102,236.90 102,983.14 103,533.14 106,326.73 116,677.74 124,271.15 140,198.97 128,290.50 145,864.34 Nov 97,348.39 90,996.73 102,298.02 105,501.75 120,127.29 126,412.24 134,241.85 132,261.11 134,208.12 149,468.96 Dec 135,221.23 143,684.12 153,690.60 159,717.50 172,370.96 175,523.36 184,746.26 190,944.24 205,335.83 213,217.73 - Total $ 1,129,350.74 $ 1,214,816.54 $ 1,251,447.54 $ 1,343,108.97 $ 1,396,520.80 $ 1,506,776.00 $ 1,546,117.83 $ 1,634,197.68 $ 1,624,908.04 $ 1,739,562.18 $ 133,589.33 Change $ 85,465.80 $ 36,631.00 $ 91,661.43 $ 53,411.82 $ 110,255.21 $ 39,341.83 $ 88,079.85 $ (9,289.64) $ 114,654.14 $ (1,605,972.85) Change % 7.6% 3.0% 7.3% 4.0% 7.9% 2.6% 5.7% -0.6% 7.1% -92.3% $250,000 $200,000 $150,000 $100,000 $50,000 Jan Feb Monthly Liquor Sales Mar Apr May Jun Jul ■ 2008 ■ 2009 ■ J ■ 2010 ■ 2011 ■ 2012 ■ 2013 ■ 2014 ■ 2015 ■ 2017 ■ 2018 Aug Sep Oct Nov Dec Hi -Way Liquors Sales Report 1/31/2018 Wine Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 CYM-LYM Y -T -D Jan $ 30,700.42 $ 41,810.19 $ 43,324.18 $ 48,437.59 $ 50,238.83 $ 54,949.83 $ 59,391.16 $ 61,128.65 $ 60,454.56 $ 57,275.16 $ 60,047.20 4.8% 4.8% Feb 33,407.17 39,410.85 42,230.84 52,847.05 54,642.27 60,573.12 57,228.51 62,600.47 64,797.38 58,664.45 - Mar 47,603.93 45,525.38 46,165.18 54,639.16 57,735.22 77,810.58 66,425.24 67,121.51 71,840.82 64,286.75 Apr 31,755.42 48,303.48 61,146.04 62,289.18 57,973.74 79,736.19 63,101.05 63,285.56 61,268.24 69,415.79 May 38,522.75 40,963.86 45,733.08 68,701.95 78,740.40 62,491.07 92,083.62 109,512.94 87,333.35 82,724.29 Jun 31,796.95 37,522.00 44,211.14 49,089.65 56,607.74 59,523.15 54,270.56 59,036.14 54,889.39 58,623.08 Jul 36,909.44 41,813.65 48,334.93 49,664.45 54,467.20 57,115.44 57,743.98 66,029.11 60,750.62 64,034.24 Aug 35,932.62 41,333.00 46,871.28 53,172.68 61,825.30 64,057.61 62,446.04 63,546.01 60,015.78 66,304.12 Sep 33,830.69 39,798.20 47,859.52 53,916.37 60,317.17 59,121.12 59,409.30 62,210.27 65,294.31 68,220.79 Oct 45,750.04 48,422.79 58,081.87 60,949.40 66,423.82 75,606.28 63,659.41 70,038.32 89,005.29 70,516.61 Nov 50,106.64 66,331.86 71,928.30 85,933.28 97,249.52 96,824.40 117,402.23 122,947.90 83,896.45 109,969.88 Dec 75,866.80 84,285.84 101,676.19 109,267.01 116,610.70 113,008.24 115,617.50 120,274.96 129,536.28 124,115.79 - Total $ 492,182.87 $ 575,521.10 $ 657,562.55 $ 748,907.77 $ 812,831.91 $ 860,817.03 $ 868,778.60 $ 927,731.84 $ 889,082.47 $ 894,150.95 $ 60,047.20 Change $ 83,338.23 $ 82,041.45 $ 91,345.22 $ 63,924.14 $ 47,985.12 $ 7,961.57 $ 58,953.24 $ (38,649.37) $ 5,068.48 $ (834,103.75) Change % 16.9% 14.3% 13.9% 8.5% 5.9% 0.9% 6.8% -4.2% 0.6% -93.3% $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 Monthly Wine Sales Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ 2008 ■ 2009 ■ 2010 ■ 2011 ■ 2012 ■ 2013 ■ 2014 ■ 2015 ■ 2017 ■ 2018 $6.0 $5.5 $5.0 c $4.5 $4.0 $3.5 $3.0 Liquor Store Sales - Rolling 12 Month Periods J N w O 3 v v — O 3 v N O J N w O 3 N w — O 3 v N O J d d O J d 91 — O 3 v d — O J tD O N N W A Vt 01 J � CH Y OF Monticello MONTICELLO COMMUNITY CENTER (MCC) Transactions and visits Year to date (01.31.18), the MCC processed 7,740 transactions in the month of January compared to 11,012 transactions last January. The MCC year to date revenue is $120,057, a decrease of $12,611 from the same time last year. Year to date membership visits are 15,156 compared to 16,219 last year and MCC memberships are at a total of 6,006 active members compared to 4,718 at the same time last year. 18000 16000 14000 12000 10000 8000 6000 4000 2000 MCC 1/31 YTD Activity YTD Transactions YTD Member Visits ■ 2016 ■ 2017 ■ 2018 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 7000 6000 5000 4000 3000 2000 1000 0 MCC 1/31 YTD Revenue ■ 2016 ■ 2017 ■ 2018 MCC 1/31 Memberships ■ 2016 ■ 2017 ■ 2018 Council Connection - 02/26/18 M04CH Y OF icello PARKS DEPARTMENT Staff is working on the following tasks: • Chipping requests. • Cemetery; selling and locating graves. • Locating Riverside grave lot pins. • Equipment/vehicle repairs. • Park rental setups. • Routine building maintenance. • Winter equipment maintenance. • Sliding hill inspections. • Skating rink maintenance and inspections. • Snow removal. • Park sign repairs. • Park sign construction. • Dock repair floats and railing. Updates: Riverside Cemetery: Staff is drafting a design for new Ossuarium cremation site. Staff is planning a future special meeting with the City Council regarding cemetery operations and maintenance. BOOL: Waiting for City Council approval on using in-house engineering services. Ellison House: All of the items have been moved out of the house, and staff is working on a cost estimate to renovate the house so City Council can look at options for the sale of property or renovation for public use. Staff also asked the Monticello Lions if they had any potential use or to help with renovation process and we are still awaiting their response. Library: The painting project at the Monticello Library is complete. STREET DEPARTMENT Shop: The shop has been busy doing normal maintenance on equipment and vehicles with other repairs as listed: You may have noticed more repairs this month which is due to the fact that the department has changed the process of how repairs are being tracked. Council Connection - 02/26/18 VEHICLE BRIEF DESCRIPTION 301 SERVICE, REPLACE FRONT BRAKES 121 SERVICE 217 REPLACE FRONT BROOM 221 REPLACE FRONT BROOM 105 REPAIR WING PLOW, BRINE TANK - WELD & PAINT 107 (REPAIR WING PLOW - WELD & PAINT 108 SERVICE, SPRING MAINTENANCE & CLEANING 130 SERVICE, REPAIR SEAT 143 (SERVICE 555 SERVICE 144 SERVICE 105 RE -PAINT FRONT PLOW - RUST PREVENTION 222 SERVICE, REPAIR FRONT BROOM, REPAIR OIL PAN, REPAIR SKID PLATE 116 REPAIR HYDROLIC HOSE ON WING 116 REPLACE CUTTING EDGES ON UNDERBODY OF PLOW 178 REPLACE HEADLIGHT TRIM - DRIVER'S SIDE 109 REPLACE HEATED WINDSHIELD WIPERS 113 SERVICE, REPAIR GREASE FITTINGS & SANDER LEAKS 112 SERVICE, REPAIR SWAY LINKAGE 114 SERVICE 105 REPLACE & REPAIR SANDER MOTOR, HEAD LIGHTS, BRINE TANK PLUMBING 230 REPLACE FRONT PLUG WITH ORING & A/C BELT 110 RE -PAINT HYDR BOX & HYDR TANK 109 REPAIR BATTERY TRAY -SANDBLAST 109 REPAIR BATTERY TRAY - SANDBLAST & PAINT 110 REPAIR WING BRACKET IN PRESS 105 REPLACE MIRROR 103 REPAIR OIL LEAK IN COOLER Streets: • Sign maintenance. • Boulevard tree trimming in the SE Quad. Stormwater: • Staff has been working on winter maintenance in some of the stormwater ponds. Snow Removal: • Received 4" of snow this past month and dispatched all units once and partial units twice for snow removal. Total snow to date for the season is 27.5 inches. Council Connection - 02/26/18 SEWER & WATER DEPARTMENT The Sewer & Water Department has been working on the following items. • Installed over 300 Neptune radio reading units, 200+ residential and 100+ commercial. • Water, sanitary sewer, and storm sewer mapping. • Building, equipment maintenance. • Televising sanitary sewer main line. • Worked on specs for pulling Well #1 and Booster Pump #1 for maintenance. Bids are due 2/23/18. • Working on accounts with high and low water consumption. • Reading water meters on March 1. BENTON SHERBURNE STEARNS WRIGHT January 25, 2018 Contact: Jim Rothstein Region 7W Transportation Policy Board Chair (320) 548-3647 boots@meltel.net Region 7W Transportation Policy Board Supports Legislation to Increase Transportation Funding The Region 7W Transportation Policy Board (TPB) passed a resolution and 2018 Legislative Transportation Platform on December 15, 2017 to support various policies and strategies that would increase funding to address the transportation needs of the state, counties, and cities. Funding sources such as the Minnesota's Highway Users Tax Distribution Fund (HUTDF). The HUTDF is one of the main sources of state funding for transportation infrastructure available to the Minnesota Department of Transportation (MnDOT), cities and counties. Currently the HUTDF is becoming increasingly unreliable in meeting the needs for maintaining and expanding Minnesota's transportation system and for cities under 5,000 population, is a non-existent source of funding. The Region 7W TPB believes new and innovative sources of revenue are necessary to keep pace with and address the growing transportation needs facing the State. The Region 7W TPB serves portions of Benton, Sherburne, and Stearns counties located outside of the defined 20 -year planning area of the St. Cloud Area Planning Organization, including all of Wright County to address regionally -significant transportation issues, conducting regional transportation studies/plans, selecting projects seeking federal funding through MnDOT's decentralized program investment process, and enhancing local communication and decision making on transportation matters. The TPB was officially organized in January 2000 by joint powers agreement duly executed by the county boards of Benton, Sherburne, Stearns, and Wright counties. ST. CLOUD OFFICE 372512TH ST. NORTH ST. CLOUD, MN 56303 SPECIAL MEETING MINUTES REGION 7W TRANSPORTATION POLICY BOARD (TPB) SPECIAL MEETING Minnesota Department of Transportation (MnDOT) District 3B Headquarters Building, St. Cloud, Minnesota Room - Lewis North December 15, 2017 Region 7W TPB Members Present A. Jake Bauerly............................................... Benton Co. Raeanne Danielowski ..............Sherburne Co. Cities Vern Heidner...................................... Wright Co. Cities Region 7W TPB Members Absent John Dietz.....................................Sherburne Co. Cities Dale Graunke...................................... Wright Co. Cities Ex -Officio Members Present Jon Mason ....................................................... MnDOT D3 Mary Nieken.................................................. MnDOT D3 Joe Perske....................................................... Stearns Co. Ewald Petersen.......................................Sherburne Co. Mike Potter ......................................................Wright Co. Jim Rothstein (Chair) .................... Stearns Co. Cities Allen Voigt .......................................... Benton Co. Cities Steve Voss ....................................................... MnDOT D3 CALL TO ORDER AND INTRODUCTIONS • Chair Rothstein was unable to attend the meeting due to illness. The meeting was called to order by Vice Chair Petersen. REVIEW AND APPROVE DRAFT REGION 7W TRANSPORTA TON FUNDING LEGISLATIVE PROPOSALS • TPB members reviewed the Association of Minnesota Counties 2018 Transportation Platform, the Draft Region 7W Transportation Funding Proposal and the Draft Region 7W 2018 Legislative Transportation Platform. • TPB members compared the documents and modified the Draft Region 7W documents that were originated at the December 1, 2018 special meeting. Q Motion by Mr. Heidner, second by Mr. Bauerly to approve the changes to the New Revenue Policy Initiatives section of the Draft Region 7W 2018 Legislative Transportation Platform. Motion carried. • TPB members reviewed and modified the Potential Funding Solutions and Regional Significant Transportation Projects sections of the Draft Region 7W 2018 Legislative Transportation Platform. • Discussion regarding the addition of adding an additional river crossing in the St. Cloud vicinity and the location falling within the St. Cloud Area Planning Organization. Q Motion by Mr. Potter, second by Mr. Perske to approve the Region 7W Resolution and Region 7W 2018 Legislative Transportation Platform as shown on Attachment 1. Motion carried. CONSIDER REGIONAL COMMENTS ON CORRIDORS OF COMMERCE PROGRAM • Mr. Voss and Mr. Mason updated TPB members on an issue that has arisen pertaining to the newly proposed evaluation and scoring criteria associated with the Corridors of Commerce program. It was noted that the Metropolitan Council has made an appeal to MnDOT, as part of the public comment period, to request modifying the regional equity such that all projects to be funded under Corridors of Commerce program be merit based rather than first splitting funding between Greater Minnesota and the Metropolitan area by using a target 50/50 percent funding split and then allowing projects to be scored and compete within their respective geographic grouping. • Discussion regarding the original intent of the program, original legislative support, and review of a Draft letter providing comments to MnDOT's Capital Planning and Programming Director regarding the Corridors of Commerce program and Regional Balance throughout the State. Q Motion by Mr. Potter, second by Mr. Heidner to approve the Draft version of Region 7W's comments concerning the Corridors of Commerce and Regional Balance throughout the State and direct Staff to send the letter, as shown on Attachment 2, to MnDOT's Director of Capital Planning and Programming, with a copies sent to Governor Mark Dayton, Transportation Commissioner Charles Zelle, MnDOT's Office of Transportation System Management Director, Mark Gieske, and Region 7W Transportation Advisory Committee members and TPB members. Motion carried. NEXT MEETING • Friday, February 23, 2018 - St. Cloud. MEMBER REPORTS • None. OTHER BUSINESS • None. 9:30 a.Ai. - 12 Noon at MnDOT District 3, 3725 - 12th Street North, ADJOURNMENT Q Motion by Mr. Potter, second by Mr. Bauerly to adjourn the meeting. Motion carried. Presiding Officer Date Region 7W Transportation Policy Board 12/15/17 Special Meeting Minutes 2 Attachment 1 REGION 7W TRANSPORTATION FUNDING PROPOSAL WHEREAS, the Region 7W Transportation Policy Board (TPB) was established in January 2000 through a joint powers agreement duly executed by the county boards of Benton, Sherburne, Stearns and Wright Counties; WHEREAS, the TPB serves the portions of Benton, Sherburne, and Stearns Counties located outside of the defined 20 -year planning area of the St. Cloud Area Planning Organization, including all of Wright County; WHEREAS, the TPB is charged with addressing regionally -significant transportation issues, conducting regional transportation studies/plans, selecting projects seeking federal funding through the Minnesota Department of Transportation's decentralized program investment process, and enhancing local communication and decision making on transportation matters; WHEREAS, the Minnesota's Highway Users Tax Distribution Fund (HUTDF) is one of the main sources of state funding for transportation infrastructure available to MnDOT, cities and counties; WHEREAS, the HUTDF is becoming increasingly unreliable in meeting the needs for maintaining and expanding the state's transportation system; WHEREAS, new and innovative sources of revenue are necessary to keep pace with and address the growing transportation needs facing the state; WHEREAS, supporting legislation to increase funding is necessary to address the transportation needs of the state, counties, and cities that rely on the HUTDF for funding as well as provide a stable source of funding to cities under 5,000 population that do not receive state aid from the HUTDF; WHEREAS, the TPB lends its support to various funding policies and priorities being advocated by the League of Minnesota Cities, the Association of Minnesota Counties, and the Minnesota Transportation Alliance that ensure adequate funding for transportation throughout the state; NOW, THEREFORE BE IT RESOLVED that the TPB has adopted the attached Region 7W 2018 Legislative Transportation Platform and supports efforts by the Governor and Legislature to increase transportation funding and for ensuring that any new revenues raised through action by the Legislature are distributed in a fair and equitable manner. Attested by: Jt Rothstein, Region 7W Transportation Policy Board Chair Date Attachment 2 REGION 7W 2018 LEGISLATIVE TRANSPORTATION PLATFORM The Region 7W Transportation Policy Board, serving the portions of Benton, Sherburne, Stearns, and Wright Counties outside of the defined 20 -year planning area of the St. Cloud Area Planning Organization, is charged with addressing regionally -significant transportation issues through planning, project selection, and advocacy. To that end, it supports the development a well -coordinated, multi- modal transportation system that ensures the safe, efficient and effective movement of people and goods and that maximizes the health of people, the environment, and our economy. New Revenue Policv Initiatives: • A dedicated and sustainable state funding source for non -municipal state -aid city streets in large and small cities statewide. • Funding to assist cities burdened by cost participation responsibilities imposed by improvement projects on the state's transportation trunk highway system. • Support local jurisdictions in the costs to replace and upgrade the storm water systems caused by street improvements. • Enabling legislation that would allow cities to create street improvement districts (similar to sidewalk improvement districts already allowed under Minn. § State. 435.44. • Full funding for all components of state highway projects, including related storm water management systems, through state sources. • Allow fund swaps on local projects when practical. • Supports continued funding for the Corridors of Commerce Program for priority trunk highway infrastructure. • Funding for transportation components of economic development and redevelopment projects. • Funding for the development of a complete statewide ten -ton county state aid highway system that will meet the safety, congestion mitigation, connectivity, agricultural, industrial and economic needs of the state. • Prefer the use of the Clean Water, Land and Legacy fund for construction of all -terrain vehicles (ATV) and snowmobile trails and oppose the use of Minnesota's Highway Users Tax Distribution Fund (HUTDF) for these purposes. • Trunk highway bonding provided the Legislature implements reasonable restrictions on the amount of debt service the state will incur, and provided the Legislature appropriates funding to assist with local costs related to projects funded with trunk highway bonds. • General obligation bonding for local roads and bridges, particularly for routes of regional significance. • Motor Vehicle Sales Tax distribution of 60 percent for roads and bridges and 40 percent for transit. • A permanent increase in the gas tax. • Indexing of the gas tax, provided there is a limit on how much the tax can be increased for inflation in a given amount of time. • Eliminate payment of state sales tax on purchases for transportation projects for the Minnesota Department of Transportation, transit agencies and local units of government, including joint powers boards. • Increase revenue from the motor vehicle registration tax by increasing the rate and changing the depreciation schedule. • Capture revenue from all highway users, including electric vehicles. • Impose a fee for late payment of motor vehicle registration tax. • Equalize the sales tax paid on leased and purchased vehicles (6.87 percent). • Levy current 6.87 percent sales tax on all auto parts and services and dedicate revenue to transportation. Potential Funding Solutions: • An amendment similar to the enacted Clean Water, Land and Legacy Amendment, as a strategy to address our state's transportation needs. This strategy would in turn provide additional funding to supplement, not substitute, revenues in the Highway Users Tax Distribution Fund. • Increases in vehicle registration taxes (tab fees). • Additional $10 surcharge on license tab fees. • Additional $10 surcharge on motor vehicle title transfers. • Half of the funds raised (approximately $57 million annually) dedicated to the Small Cities Assistance Account established by the 2015 Legislature and half of the funds dedicated to a Larger City Streets and Bridges Account (to be established). • Continue to support the use of the Local Road Improvement Program for grants to cities burdened by cost participation requirements related to trunk highway and county state -aid projects. • Create Right of Way Acquisition Loan Fund (RALF) in Greater Minnesota. Regional Significant Transportation Proiects: • An additional river crossing between Big Lake and Monticello. • Freeway conversion of Highways 10 and 169 in Elk River. • Expansion of Interstate 94 Corridor between St. Michael and Albertville and future expansion to St. Cloud • In coordination with the St. Cloud Area Planning Organization, an additional river crossing in the St. Cloud vicinity including development of a long-range metropolitan area ring road. Region 7W 2018 Legislative Transportation Platform -December 15, 2017 2 Region 7W Funding Resolution — January 25, 2018 Announcement — Recipient List Name Company Addl Add2 City/State/Zip DST Representing The Honorable Mark Dayton Governor of Minnesota 130 State Capitol 75 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 State Representative Paul Anderson Minnesota House of Representatives 369 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 12B Stearns Representative Jeff Howe Minnesota House of Representatives 527 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 13A Stearns Trans. Finance Comm. Representative Tim O'Driscoll Post Office Box 225 Sartell, MN 56377 13B Benton Stearns Representative Tama Theis Minnesota House of Representatives 445 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 14A Stearns Representative Jim Knoblach 6179 — 45' Avenue Southeast St. Cloud, MN 14B Benton 56304 Sherburne Stearns Representative Sondra Erickson Minnesota House of Representatives 479 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 15A Sherburne Representative Jim Newberger Minnesota House of Representatives 371 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 15B Benton Sherburne Wright Representative Dean Urdahl 54880 — 253rd Street Grove City, MN 18A Wright 56243 Representative Joe McDonald Minnesota House of Representatives 503 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 29A Wright Representative Marion O'Neill Minnesota House of Representatives 549 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 29B Wright Representative Nick Zerwas Minnesota House of Representatives 433 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 30A Sherburne Wright Representative Eric Lucero Post Office Box 27 Dayton, MN 30B Wright 55327 Transportation Finance Comm. Representative Kurt Daudt Minnesota House of Representatives 463 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 31A Sherburne Speaker of the House Representative Linda Runbeck 48 East Golden Lake Road Circle Pines, MN 38A Trans. & Regional Governance 55014 Policy Comm. Chair (also on Transportation Finance Comm.) C:\Users\RACHEL—I.CI\AppData\Local\Temp\201801 7W Funding Resolution Recipient List.doc Page 1 Region 7W Funding Resolution — January 25, 2018 Announcement — Recipient List Name Company Addl Add2 City/State/Zip DST Representing Representative Jon Koznick Minnesota House of Representatives 367 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 58A Trans. & Regional Governance Policy Comm. Vice Chair (also on Transportation Finance Comm.) Representative Connie Bernardy Minnesota House of Representatives 253 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 41A Trans. & Regional Governance Policy Committee -DFL Lead Representative Cal Bahr Minnesota House of Representatives 387 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 31B Trans. & Regional Governance Policy Committee Representative Regina Barr Minnesota House of Representatives 553 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 52B Trans. & Regional Governance Policy Committee (also on Transportation Finance Comm.) Representative Andrew Carlson 4642 Heritage Hills Drive Bloomington, MN 52B Trans. & Regional Governance 55437 Policy Committee Representative Jerry Hertaus 8055 Davis Street Greenfield, MN 33A Trans. & Regional Governance 55357 Policy Committee Representative Frank Hornstein 4344 Drew Avenue South Minneapolis, MN 61A Trans. & Regional Governance 55410 Policy Committee (DFL Lead - also on Transportation Finance Comm.) Representative Erin Koegel 366 Sanburnol Drive Spring Lake Park, MN 37A Trans. & Regional Governance 55432 Policy Committee Representative Sandra Masin Minnesota House of Representatives 335 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 51A Trans. & Regional Governance Policy Committee (also on Transportation Finance Comm.) Representative Joe McDonald Minnesota House of Representatives 503 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 29A Trans. & Regional Governance Policy Committee Representative Anne Neu 36306 Hemingway Avenue North Branch, MN 32B Trans. & Regional Governance 55056 Policy Committee Representative John Petersburg Minnesota House of Representatives 577 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 24A Trans. & Regional Governance Policy Committee (Vice Chair on Transportation Finance Comm.) Representative Nolan West Minnesota House of Representatives 377 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 37B Trans. & Regional Governance Policy Committee C:\Users\RACHEL—I.CI\AppData\Local\Temp\201801 7W Funding Resolution Recipient List.doc Page 2 Region 7W Funding Resolution — January 25, 2018 Announcement — Recipient List Name Representative Abigail Whelan Representative Cheryl Youakim Representative Paul Torkelson Representative Dave Baker Representative Brian Daniels Representative Steve Drazkowski Representative Bob Gunther Representative Alice Hausman Company Addl Minnesota House of Representatives 439 State Office Building Minnesota House of Representatives 225 State Office Building Minnesota House of Representatives 381 State Office Building 4490 — 15' Street NE Minnesota House of Representatives 1415 Brentwood Circle Minnesota House of Representatives 591 State Office Building 530 Kings Road Minnesota House of Representatives 255 State Office Building Representative Tim Miller Minnesota House of Representatives 415 State Office Building Representative Michael V. Nelson Minnesota House of Representatives 7441 Hampshire Avenue North Representative Jason Rarick Minnesota House of Representatives 431 State Office Building Representative Paul Rosenthal Minnesota House of Representatives 209 State Office Building Representative Duane Sauke 3954 Polar Lane NE Representative Mike Sundin Minnesota House of Representatives 315 State Office Building Senator Torrey N. Westrom Minnesota State Senate 95 University Avenue West Add2 City/State/Zip 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 DST Representing 35A Trans. & Regional Governance Policy Committee 46B Trans. & Regional Governance Policy Committee 16B Chair -Trans. Finance Committee 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 17A Trans. Finance Committee Brooklyn Park, MN 40A Trans. Finance Committee 55428 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 11B Trans. Finance Committee 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 49B Trans. Finance Committee Rochester, MN 55906 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 Room 3201 Minnesota Senate Building St. Paul, MN 55155 25B Trans. Finance Committee 11A Trans. Finance Committee 12 Stearns Trans. Finance & Policy Comm. C:\Users\RACHEL—I.CI\AppData\Local\Temp\201801 7W Funding Resolution Recipient List.doc Page 3 Willmar, MN 56201 17B Trans. Finance Committee Faribault, MN 55021 St. Paul, MN 55155 24B Trans. Finance Committee 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 21B Trans. Finance Committee Fairmont, MN 23A Trans. Finance Committee 56031 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 66A Trans. Finance Committee 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 17A Trans. Finance Committee Brooklyn Park, MN 40A Trans. Finance Committee 55428 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 11B Trans. Finance Committee 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 49B Trans. Finance Committee Rochester, MN 55906 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 Room 3201 Minnesota Senate Building St. Paul, MN 55155 25B Trans. Finance Committee 11A Trans. Finance Committee 12 Stearns Trans. Finance & Policy Comm. C:\Users\RACHEL—I.CI\AppData\Local\Temp\201801 7W Funding Resolution Recipient List.doc Page 3 Region 7W Funding Resolution — January 25, 2018 Announcement — Recipient List Name Company Addl Add2 City/State/Zip DST Representing Senator Michelle L. Fischbach 14722 Old Lake Road Paynesville, MN 13 Benton President of the Senate 56362 Stearns Senator Andrew Mathews Minnesota State Senate 95 University Avenue West Room 3409 Minnesota Senate Building St. Paul, MN 55155 15 Benton Sherburne Wright Senator Jerry Relph Minnesota State Senate 95 University Avenue West Room 3211 Minnesota Senate Building St. Paul, MN 55155 14 Benton Sherburne Stearns Senator Scott J. Newman Minnesota State Senate 95 University Avenue West Room 3105 Minnesota Senate Building St. Paul, MN 55155 18 Wright Chair -Trans. Finance & Policy Comm. Senator Bruce D. Anderson Minnesota State Senate 95 University Avenue West Room 3209 Minnesota Senate Building St. Paul, MN 55155 29 Wright Trans. Finance & Policy Comm. Senator Mary Kiffineyer 16160 -201St Avenue NW Big Lake, MN 30 Sherburne 55309 Wright Trans. Finance & Policy Comm. Senator Michelle R. Benson Minnesota State Senate 95 University Avenue West Room 3109 Minnesota Senate Building St. Paul, MN 55155 31 Sherburne Deputy Majority Leader Senator John R. Jasinski Minnesota State Senate 95 University Avenue West Room 2101 Minnesota Senate Building St. Paul, MN 55155 24 Vice Chair -Trans. Finance & Policy Comm. Senator D. Scott Dibble Minnesota State Senate 95 University Avenue West Room 2213 Minnesota Senate Building St. Paul, MN 55155 61 Ranking DFL Member -Trans. Finance & Policy Comm. Senator Jim Carlson 1247 Carlson Lake Lane Eagan, MN 55123 51 Trans. Finance & Policy Comm. Senator Melissa Franzen Minnesota State Senate 95 University Avenue West Room 2229 Minnesota Senate Building St. Paul, MN 55155 49 Trans. Finance & Policy Comm. Senator Nick A. Frentz Minnesota State Senate 95 University Avenue West Room 2415 Minnesota Senate Building St. Paul, MN 55155 19 Trans. Finance & Policy Comm. Senator Dan D. Hall 12936 Portland Avenue Burnsville, MN 56 Trans. Finance & Policy Comm. 55337 Senator Scott M. Jensen 9375 Pierson Lake Drive Chaska, MN 55318 47 Trans. Finance & Policy Comm. C:\Users\RACHEL—I.CI\AppData\Local\Temp\201801 7W Funding Resolution Recipient List.doc Page 4 Region 7W Funding Resolution — January 25, 2018 Announcement — Recipient List Name Company Addl Senator Susan Kent Minnesota State Senate 95 University Avenue West Assistant Minority Leader Trans. Finance & Policy Comm. Room 3411 Minnesota Senate Building Senator Matt Little Minnesota State Senate 95 University Avenue West Senator David J. Osmek Mound, MN 55364 4933 Crestview Road Senator David H. Senjem Minnesota State Senate 95 University Avenue West Ms. Julie Ring, Executive Director Association of Minnesota Counties 125 Charles Avenue Mr. David Unmacht, Executive League of Minnesota Cities 145 University Avenue West Director 2108 Ms. Anne Finn, Assistant League of Minnesota Cities 145 University Avenue West Intergovernmental Relations Director MN Cities Mr. Keith Carlson Minnesota Inter -County Association 161 St. Anthony Avenue, Suite Executive Director St. Paul, MN 55103- 850 Mr. Steve Novak Minnesota Inter -County Association 161 St. Anthony Avenue, Suite Transportation Legislative Liaison 850 Ms. Margaret Donahoe, Executive Minnesota Transportation Alliance 525 Park Street, Suite 240 Director Add2 City/State/Zip DST Representing Room 2325 Minnesota Senate Building St. Paul, MN 55155 53 Trans. Finance & Policy Comm. Room 3411 Minnesota Senate Building St. Paul, MN 55155 58 Trans. Finance & Policy Comm. Mound, MN 55364 33 Trans. Finance & Policy Comm. Room 3401 Minnesota Senate Building St. Paul, MN 55155 25 Trans. Finance & Policy Comm. St. Paul, MN 55103- MN Counties 2108 St. Paul, MN MN Cities 55103-2044 St. Paul, MN 55103- MN Cities 2044 St. Paul, MN 55103 14 CoAncl. Benton, Sherburne & Stearns St. Paul, MN 55103 14 CoAncl. Benton, Sherburne & Stearns St. Paul, MN 55103 Statewide Coalition C:\Users\RACHEL—I.CI\AppData\Local\Temp\201801 7W Funding Resolution Recipient List.doc Page 5