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EDA Agenda 01-09-2019 (Workshop Meeting)AGENDA WORKSHOP MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, January 9th, 2019 — 4:30 p.m. Mississippi Room, Monticello Community Center Commissioners: President Steve Johnson, Vice President Bill Tapper, Treasurer Jon Morphew, Tracy Hinz, 011ie Koropchak-White and Council members Lloyd Hilgart and Jim Davidson Staff: Jeff O'Neill, Angela Schumann, EDA Executive Director Jim Thares, Jacob Thunander, Wayne Oberg 1. Call to Order 2. Roll Call 3. Review of Funds Balances 4. 2019 EDA Annual Workplan 5. Other 6. Adj ournment 3. EDA Workshop Agenda — O1/09/19 Consideration of Discussion re�ardin� Funds Balances (JT) A. REFERENCE AND BACKGROUND: This item is in consideration of discussion about the EDA Funds Balances. There are numerous sub-funds (GMEF, SCDP-RLF, TIF Accounts) under the EDA's control. Staff has asked the Finance Department to provide a best guess YE2018 estimate for 2019 objectives' budget matching. This will help the EDA to shape the Workplan going forward and guide realistic visions of the resources that are available to try to accomplish particular obj ectives. General Fund Balance: Estimated near year-end balance is $1,180,000 +/-. The General Fund can be used for a variety of needs/purposes including land acquisition. The general expected operational costs for 2019 are about $250,000 +/-. Preserving an additional margin of at least $130,000 +/- for unforeseen expenditures, would leave an estimate of $800,000 +/- to use for potential land acquisition. TIF Funds: 1-6 — $712,941 1-19 — $249,665 1-23 - $108,823 1-22 - $129,656 1-24 - $163,415 1-29 - $112,686 1-30 - ($16,506) 1-34 - $2,503 1-35 - $1,954 Redevelopment [Fa�ade Impr. Prog. Commitment = [$200,000] Affordable Housing [Briggs Commitment] * Redevelopment Redevelopment = $101,209.47 and Aff. Housing = $28,446.53 Affordable Housing [Briggs Commitment] * Affordable Housing Affordable Housing No future funds available Redevelopment Expected and Potential Revenue in 2019 HRA Levy $175,500 in late June HRA Levy $175,500 in early December Potential Land Sale in Otter Creek Business Park =$81,000 +/- High Confidence Potential Land Sale in Otter Creek Business Park =$240,000 +/- Low Confidence Al. STAFF IMPACT: The staff impact due to presenting the 2019 Funds Balances information to the EDA for review and discussion is minimal; estimated to be 6 hours (includes time during the EDA meetings). A2. BUDGET IMPACT: There is minimal cost outside of reviewing the Funds Balances in an EDA Workshop and none outside of limited staff time and office supplies. B. ALTERNATIVE ACTIONS: None needed; discussion only C. STAFF RECOMMENDATION: The discussion of the Funds Balances will help the EDA understand its available resources and give it guidance into formulating the 2019 Goals and Obj ectives Workplan. D. SUPPORTING DATA: a. EDA Financial Statements as of 12-17-2018 b. TIF Fund Balances and Projections c. 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O N � � � c 0 V C � 3 d .� � � O � U -0 � 7 � .� � .� v � O V � 'v� � N L O ~ z �--I v � �� v� � v � � � o � L ,/� ¢ ti Y ! � � � a, - Y � � � � � o � � �a � >, ofC° V C v � � W Q L �+ � C N E O O Q •Y o o � � a o 0 > in N N N a�v � i U �T N .� @ � O ) 7 c O � O Q ) a Q ,'^ Oro � L ry Ot '-' O C 7� � � O 7 'n O � -O O � w � N � -d O � aL� � Q O � � O � a� T y � � O � �j � m � � a� O �d (O � v O � � N � p � � � �a a� -a a�i � � ��a � a� � � � '� °' 'p Q L _ � c � H c � w 3 �. � v ro � t � � � � � � Z ¢ .'_^ U N v ' � � � �^ w � p .o � � io � .L N � � a O H � d O a c s � � v .a � a� � � o E iv s N w � O.. 61 � O � N N � �6 � T O � � � .� � N = p d' N � O � x � � t ¢� O � ro > � � � � � v _ � _ � � � � � .� O � v -�p a� `�° � � N y N C -p `J N � N N la � d a"�-+ � tn L v O -O O -a }' L � c � 3 c � � -o w 3 � � N � O d -p C � d � �' � R cV �/1 f� U Q U � � v C -O � N O .� �p `° O c '^ � c � ry a' _ � O a�'i � O � � O � � � V rv C O �' ni y ,� C lJ �"' ] � V� � C 'p Q c0 � � � C � � N � � � � � v � N N v � H Q Q H H H N m V �n �9 f� Policy Statements for Management of Available Tax Increment Financing (TIF) Funds The City of Monticello Economic Development Authority (the "EDA") has prepared the following policy statements to guide both staff and EDA members to make consistent and informed financial decisions regarding the use of available tax increment financing (TIF) funds. The policy statements are intended to be a guide. The EDA may determine to allocate funds to other types of projects, not included below, based on other criteria and factors that may exist. The EDA defines "available TIF funds" as both current and future projected dollars legally available within established TIF funds, and not committed to existing obligations, for the EDA to spend on redevelopment and/or assisting affordable housing projects, all pursuant to Minnesota Statutes, Sections 469.174 through 469.1794, inclusive, as amended (the "TIF Act"). POLICY STATEMENTS: Redevelopment Prolects The EDA will consider allocating available TIF funds, without priority order, to the following types of redevelopment projects: 1. Acquisition of property — Block 52 to facilitate redevelopment consistent with the objectives of the Downtown Small Area Study. 2. Acquisition of Property — Block 34 to facilitate redevelopment consistent with the objectives of the Downtown Small Area Study. Acquisition of Property - Other downtown sites that provide relatively immediate development opportunities that support the objectives of the Comprehensive Plan and the Downtown Small Area Study. 4. Masters Fifth Avenue Site — Assistance for underground or structured parking improvements for a development consistent with the objectives of the Comprehensive Plan, the Downtown Small Area Study, the TIF Plan and the existing Contract for Private Development, and approved by the EDA. 5. Assistance for installation of public or private infrastructure and value-added site improvements such as underground or structured parking for redevelopment projects consistent with the objectives of the Comprehensive Plan and/or the Downtown Small Area Study and approved by the EDA. Page � 1 January 10, 2018 (Revised) 508678v2 MNI MN190-]O1 Affordable Housin� Proiects The EDA will consider allocating available TIF funds, without priority order, to the following types of affordable housing projects: 1. Assistance to lower overall project costs via reimbursement of TIF-eligible expenses related to projects that meet the EDA's value-added standards/criteria. Block 52 —Assistance for underground or structured parking and/or value added site improvements in connection with a market-rate, multi-family housing with an affordable component. 3. City Core - Establishment of a scattered-site owner-occupied rehabilitation program. 4. Downtown Area - Assistance for underground or structured parking and/or value added site improvements in connection with development of market-rate, multi-family projects with an affordable component. 5. City-wide — Assistance for the installation of public or private infrastructure serving sites to be developed with market rate, multi-family housing with an affordable component 6. Acquisition of property for purposes of facilitating development of a market-rate, multi- family housing project with an affordable component consistent with the goals and objectives of the Comprehensive Plan. Page � 2 January 10, 2018 (Revised) 508678v2 MNl MN190-101 EDA Agenda: O1/09/19 4. Consideration of Discussion of 2019 EDA Workplan (JT) A. REFERENCE AND BACKGROUND: At the December 12, 2018 regular EDA meeting, the 2018 Workplan status update was provide to members and a 2019 Goals and Objectives Worksheet was also handed out so feedback and discussion on the 2019 Workplan could begin. The intent is to continue this effort in the January EDA Workshop. Attached to this report are the 2018 Workplan status update and the Worksheet. During the Workshop, staff will be available to guide discussion and provide additional clarifying information to help in the formulation of the 2019 Workplan. If the EDA is satisfied with progress at the completion of the Workshop, then staff will bring a clean version of the proposed 2019 Workplan to the February meeting for consideration of adoption. Al. Staff Impact: The work related to developing the 2019 Workplan falls under the category of ordinary duties/tasks that go hand in hand with supporting the EDA and sound administration of guiding and supporting the EDA. Staff involved included the Economic Development Manager and Community Development Director. The estimated time commitment is 5 to 7 hours which includes EDA meeting time. A2. Budget Impact: Very minimal impact. B. ALTERNATIVE ACTIONS: No Motion needed; Discussion only C. STAFF RECOMMENDATION: None; Discussion only D. SUPPORTING DATA: a. 2018 EDA Workplan Status Update b. 2019 Goals and Objectives Worksheet c. 2019 Goals and Objectives Suggestions from EDA Members ECONOMIC DEVELOPMENT AUTHORITY 2018 ANNUAL ECONOMIC DEVELOPMENT WORK PLAN 2018 Summary Report EDA Purpose: The EDA is charged with coordinating and administering the City of Monticello's economic development and redevelopment plans and programs. The EDA is also responsible for housing and housing redevelopment. EDA Work Plan Mission Statement: The EDA's work plan is adopted in support of achieving the goals of the Monticello Comprehensive Plan and the 2017/2018 City Strategic Plan. The EDA will be proactive by developing and undertaking actions for achievement of the Comprehensive Plan's Economic Development goals and will be reactive in responding to economic development opportunities as they arise in the most timely and effective manner possible. The EDA shall utilize the economic development strategies of the Comprehensive Plan, including the Downtown Small Area Plan as a guide for action. Comprehensive Plan Goals: Attracting & Retaining Jobs Expanding Tax Base Enhancing Downtown Facilitating Redevelopment Housing Choice for Life-Cycle EDA Objectives: 1. Continue to support redevelopment efforts for publicly-owned properties on Block 52. a. Focus on site control for targeted redevelopment area on the block Acquired two key parcels with an estimated two or three more likely to be impacted by East half redevelopment concepts. b. Evaluate the opportunities for the future sale of properties on Block 52 and the value of engaging a partner to expedite redevelopment on Block 52. Currently in discussions with three interested developers. There is a possibility of a couple more developers considering the site as they were provided recent information packets. c. Support as needed the completion of transportation improvements as envisioned in the Downtown Small Area Study Plan. 2. Implement the recommendations of the Downtown Small Area Plan a. Support and advocate for improvements to the downtown as envisioned in the Small Area Plan Street Lights, New Banners, Initial engineering design activities for corner bump outs and curb adjustments on Walnut are in the early stages of being completed by the City Engineer and a consultant engineer. b. Develop and support the appropriate policies, programs, and incentives that enable the type of development described in the Plan Established a Fa�ade Improvement Grant Program and launched in Block 35 only as pilot program. c. Continue to build a funding base for use in property acquisition and redevelopment efforts in targeted areas. Levy is the primary ongoing financial resource that the EDA has to use. Recommended an increase in the levy in 2019 to $348,000 d. Implement a fa�ade improvement program for desired revitalization areas. Fa�ade Improvement Grant Program launched for Block 35in August 2018. e. Meet with downtown property owners individually to understand their situation in terms of willingness to sell, partner, price, etc. Occurred early in year and in a pause period due to reconciling EDA direction and year-end review of resources £ Support opportunities for park and trail development as consistent with the Downtown Small Area Plan. No action in 2018. 3. Engage as a partner in other redevelopment and revitalization opportunities as they arise, actively encouraging redevelopment within the Downtown. a. Fund studies that provide policy and strategy framework for desired land uses/or projects in the downtown and for other programs. No action in 2018. b. Continue discussion on use of tax reimbursement/abatement, including development of criteria. No discussion occurred in 2018. 4. Support new multi-family housing development through the use of financing tools such as excess TIF dollars in TIF 1-6, TIF 1-22 and per adopted Policy Statement for Available TIF Funds. a. Develop marketing packets illustrating financial tools and available sites. Not completed. Used existing materials instead and adapted them to include Extra Available TIF funds. b. Dialogue with multi-family housing developers and inform them of available resources to support MF development. Occurred throughout the year (Briggs, Mielke-Trident, Wilkie, Headwaters, Arch Management, CM�Il'. c. Sponsor a multi-family housing developer expo providing site and financial assistance information facilitating relationship building. Staff level discussion; suggest that it may make sense to host in spring 2019. 5. Market industrial development at the Monticello Business Center (Otter Creek Business Park) to a broad variety of prospects. a. As guided by the Comprehensive Plan, target the following prospect areas: i. Businesses which will be a supplier, customer or collaborative partner to existing businesses within the community. Ongoing see prospect list. ii. Businesses which would benefit from Monticello's utility and communications infrastructure. Ongoing, see prospect list. iii. Work with the CentraCare Health System to ensure the retention and to promote the expansion of health care services in Monticello. Informal engagement on several levels via common intersects in various committees, etc. Could perhaps send Centracare officials a copy of the 2019 Goals and Objectives and/or correspondence if this item is retained or further refined...make sure that feel supported. b. Focus on prospects which serve or rely on the St. Cloud and Twin Cities markets. Ongoing efforts; see prospect list. c. Actively participate/network with current businesses to help establish external relationships. Actively networking with Chamber members at events and other activities and groups within the community and region. Also, through BR&E efforts. 6. Market EDA incentive programs in a more proactive manner, both within the community and beyond, beginning with the education on these resources at the EDA level. a. Continue to foster external networking opportunities. Involved with CMJTS and MN-DEED and Initiative Foundation, Enterprise MN, CMMA, etc. b. Present existing and new incentive programs to smaller community groups, local banks, realtors, and local businesses. Held multiple meetings with the downtown property owners and businesses regarding the Fa�ade Improvement Grant Program. c. Develop and communicate a"complete" development package program which provides support and assistance to prospects and developers from inquiry to construction. Not yet accomplished. Some parts are done, estimate 50 to 60 percent finished. d. Prepare a multi-format (print, digital) summary resource piece. Completed in a single format hand out piece 8.5" x 11" e. Explore the opportunity to develop an incubator building or pre-designed building shell plans with contractors ready for development. Ongoing exploration; no commitments yet. 7. Actively (aggressively) market for sale for development the EDA-owned properties at Cedar Street and Outlot A. a. Identify types of businesses sought for specific properties and market to these sectors accordingly. Completed for Block 52; lst and 2"d mailings completed. Other EDA property; Same approach as Block 52; have not yet created the marketing piece for the post cards for these areas (Fair Garden Site and Block 34). Could be a goal for 2019?? b. Identify commercial properties which should be held for larger redevelopment potential. Ongoing reassessment throughout the year. 8. Encourage more proactive lead development and response in all market segments to support a diversified tax base. a. Develop relationships with local realtors and banks. Ongoing. b. Explore agent/broker relationships; evaluate the opportunity to engage a development facilitator. Ongoing. c. Develop a list of target properties and share with realtors and bankers. Completed. d. Research and communicate state and federal incentive programs for bringing businesses into community. Completed; Will need to be updated for 2019. 9. Examine housing stock for aging or blighted properties and research development of programs for redevelopment and/or revitalization. a. Understand the state of the current housing stock/inventory and areas of need. Completed survey with CM�Il' and review of block level valuation map. b. Identify and prioritize potential programs, such as: i. Program for acquisition for redevelopment ii. Program for revitalization iii. Program to encourage new development in in-fill areas Held meetings and working sessions with CM�Il' to understand best ranking of and method to pursue these efforts. CMHP could attend another EDA workshop meeting in 2019. c. Utilize available housing TIF dollars per Policy Statements for Available TIF Funds Approved $400,000 TIF grant to Briggs for underground parking component of 47-unit market rate housing with an affordable component. d. Establish clear criteria for "blight" and "cluster areas" for focus of programs. Not completed. e. Identify and communicate state and regional programs which could be leveraged to support identified properties; identify programs applicable to each property. Ongoing. 10. Support the development of an economic development brand and implement in economic development activities. a. Migrate website to City site for more thorough and current site maintenance. Done. b. Work with Communications Manager to develop coordinated economic development marketing plan. Continue to work with communications manager as to further enhance website and as other opportunities arise. c. Build value in development resources. Ongoing. d. Market amenities (including technology and recreation) in a more coordinated way. Continue to work with Communications Coordinator to accomplish this. 11. Re-engage in business retention and expansion efforts. a. Continue to engage the IEDC as the primary partner and lead in the Business Retention and Expansion Program. Partially completed in 2018 (2 BR&E visits completed. More expected in 2019. Appendix: Monticello Comprehensive Plan, 2008 — Economic Development CITY ��OF , —� ��. Monticello Monticello Economic Development Authority 2019 Goals & Obj ectives Worksheet To assist in the development of a 2019 EDA Workplan, please provide input on the following areas: 2018 Workplan Please list below any incomplete or in-progress objectives from the 2018 EDA Workplan which should be considered to carry forward. 2019 - New Goals derived �i^om the Downtown Small Area Plan Please list below any activities related to supporting 2017 Downtown Small Area Implementation Plan goals and objectives for workplan consideration. Comprehensive Plan Strateg��y Visioning Ideas Transportation, Economic Development, Housing, future freeway interchanges, Monticello with out Xcel Energy Power Plant 1 � It�� Research Topics Please list below any economic development related topics for which you would like additional information or other policy development. To ic Industrial Land Absorption Study in NE Wright County Feasibility Study of expanding Otter Creek Business Park Identification of industrial land development opportunities City-wide Identification of redevelopment site opportunities Technolo center incubator in downtown area Downtown Housin Review-Stud Established for Block 35 , , . Completed Ma -June 2018 Other (list): Other (list): Other (list): 2 � It�� «s Y� Q� Mfln#icellc� Etonomi�e �}eve�.opmen� Auth+Qrr�.f� � �..,�. � � 2Q�9 Gc�a�� 8�c {3bjec�iF� �+1��r�Cshee� �.--� ��n�� '�v assis# �n �h�e dev�Iop�en# of a?A14 EI�A Ws�rl��laan, glease grovide i�put �rn the f+��win� ,a��s: 2tl28 Wnrk,pl,an Pleas� fist betow any incomplete ar ifl-Pr��gre�ss ob}�cEives from the 2018 EDA t+l�orkpian which sha�ld be ccsnsidereci to cacry fc�ard_ •' e�. - cm��Z•+�v.Q � ii-� l.m ��'dI o� �� C� S�- c1�s Yv �•��.ed(. a�� ((��p W�'�V�A�� V� �P �C�-S �iA W��11 ii�� p`� C^4 K N�Q,�S � �R(' �ON � ` 1 i .. 5.�� v� G� '+0+,'r'net � e W�``�` 6��tl�ia� �Ja.t�lQ ►4-r� n1��---� �-�-- • �ii2� - A€eut Gta�IS dC!'i7re!El�rtltA. t&� �tt?�ttttum S�all AtseB Pta�t Fiease �st ��w any act��=ities relabe� to supporting �17 i.?e�wn�vwn Srna�l �a Implementati� P�a�t gaais and a��ves for �nrorkglan ctznsiderat�. � ��a� �ZtrO PD C!�`�'�9 ;� ccD ,� r��-e�� c iC�Pn • � ` ` ,A. ,/_�, L y�� ` ' •`O.�C�� C r ��1�` � II VD+N� \ ` wA �S i � �q,! m � d � � �„►i,k �Z�,'1�A� "� � � �� . � Cvmpreker�sive Ftan S#,�tegy Yisiv�ing Idcas Transporkadt�n. �cctnamic Devet�gment, Hc�using, fiature freewa� in�erd�ges, Mcmt�vella wiih cx�t Xael ��erg� Power Plant r,h .�'c9'�1 V o�n,� +��a� 1 �„� �Ar�s e��ndl �Gc.t)V�- . C o � ��- P° O w��(., ♦ v� wl�P�. ! e 1��°�.- Research Tv�ics Piease i�t belot� any eeonc:mic development related topics for whieh y� wouid like addiiional �eforrnatio�t ar other poliey development. 2��'��-