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City Council Minutes 05-11-1987MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, May 11, 1987 - 7:30 p.m. Members Present: Fran Fair, Bill Fair, Warren Smith, Dan Blonigen Members Absent: Arve Grimsmo 2. Approval of Minutes. Motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to approve the minutes of the regular meeting held April 27, 1987. 4. Consideration of a Request for a Partial Subdivision of a Residential Outlot, Outlot H, Meadow Oak Addition, to be Known as the Meadow Oak Fourth Addition. Applicant, Dickman Knutson. Mr. Dickman Knutson was present to request approval of his final plat consisting of a partial platting of Outlot H known as Meadow Oak Fourth Addition. Mr. Knutson noted that the preliminary plat for Outlot H shows a total of 29 lots but that he currently has financing for the utility construction and street improvements for only 14 of the proposed lots; and this is why he is now requesting a partial platting only. Administrator Eidem noted that the original Meadow Oak Development was approved as a Planned Unit Development primarily for manufactured housing; and as a result, many of the lots are smaller in design than currently allowed by city ordinances. Mr. Eidem recommended that since the majority of the housing now being built within the Meadow Oak Subdivision is conventional construction, the Council may want to consider reviewing the Planned Unit Development status for the balance of the development to see if it should continue being allowed smaller lots than other developers and subdivisions. Mr. Eidem also noted that it was the recommendation of the City staff that since the preliminary plat proposal for Outlot H called for the platting of 29 lots, the entire Fourth Addition should be platted at one time rather than platting only 14 lots with the remainder still being an outlot. Mr. Knutson felt that by only platting half of the outlot at the present time, the development would be proceeding in an orderly fashion; and the partial platting is based primarily on financial commitments for utility constructions only on 14 lots. Councilmember Bill Fair questioned whether all utility plans, especially the storm sewer plan, have been submitted and approved by the City Engineer. Public Works Director, John Simola, noted that questions have arisen regarding the storm sewer and drainage plan for the development and noted that storm sewer drainage plans for a partial platting such as proposed has not been intended to be constructed by the developer since the storm sewer would cover a larger area than currently being planned. Mr. Simola felt the City should be looking at the drainage -1- Council Minutes - 5/11/87 plan and storm sewer needs over the entire remaining development to determine which portions of the storm sewer should be constructed now even if it results in improvements to other outlots not yet planned to provide proper drainage. In addition, it was noted that Mr. Knutson, under the present proposal, is altering the drainage flow from that originally proposed; and the result may be more drainage into Ditch 33 rather than the holding pond that currently exists at the north end of the plat. This alteration of the drainage plan should again be reviewed by the City Engineer to determine the effects. Developer Knutson stated it was his opinion that it is the City's responsibility to provide all drainage easements into Ditch 33 for the entire development. Administrator Eidem noted that the original plan called for approximately the north half of the development to drain into a pond which the City felt would be sufficient to hold all storm water. As far as the southern half of the development in the future, it is the staff's opinion that the developer still is responsible for obtaining any easements or permits to drain the development into Ditch 33. After further discussion on the proposed plat and drainage requirements, motion was made by Bill Fair, seconded by Warren Smith, and unanimously carried to table a decision on the proposed plat for two weeks to enable the City Engineer to review the entire drainage plan for the balance of the development and to enable the engineer to recommend what portions, if any, of the storm sewer utilities should be constructed as part of any future platting of outlots. After receiving the engineer's recommendations, the replatting of Outlot H into only 14 lots at the present time, with the balance being phased, would be considered for approval. Relating to the storm sewer issue, Public Works Director, John Simola, requested what steps should be taken to eliminate a drainage problem in the Meadow Oak Estates Subdivision, as a catch basin should be constructed in a portion of Outlot D that would drain existing home sites in the Estates plat. The estimated costs of the catch basin and pipe is $750 to $1,000 which Mr. Knutson, along with the Public Works Director and City Administrator, will discuss as to financing methods. 5. Consideration of a Resolution Authorizing the Sale of Bonds for Tax Increment District V. As part of the Tax Increment Finance Plan relating to the NAWCO Minnesota Window Company, the City will be required to issue bonds for $155,000 to finance the purchase of lots in the industrial park for resale to the Window Company at a reduced price. The bond issue will be repaid from tax increments generated by the new project over an eight year period. The City's Bonding Consultant, Jerry Shannon of Springsted, Inc., will be seeking quotes on the placement of this bond issue and return to the Council June 8, 1987. -2- Council Agenda - 5/11/87 Motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to adopt a resolution authorizing the solicitation of bids for the sale of General Obligation Taxable Tax Increment Bonds. See Resolution 87-14. 6. Consideration of a Resolution from MN/DOT Approving Plans and Specifications for Highway 25 Improvements from River Street to Bridge. The Minnesota Department of Transportation has requested from the City approval of plans and specifications relating to the bridge project being proposed for construction soon. Since the project includes some improvements within the city limits, City approval of the plans and specifications is required. Public Works Director, John Simola, noted some areas of concerns that the City Council should address prior to approval of the plans and specifications. The first area related to the proposed landscaping along the slope areas near the bridge. Initially, MN/DOT planned to only landscape the area with low lying Sumac planted every four feet; and the City was under the understanding that more landscaping would be provided to enable the area to blend into the park. MN/DOT representatives present indicated they would be willing to work with the City and have their landscape architect come up with a more innovative design and planting scheme and sufficient funds would be placed in the project for this purpose. Mr. Simola noted that the plans made no mention of fencing the right-of-way to provide separation between the construction project and the current park area; and again State representatives indicated they will fence the entire right-of-way when the project begins but presently have no plans to fence in the entire park area along the river after the project is completed. Mr. Simola also noted that during the testing procedures recently completed by Twin City Testing Company, damage was done to the park areas not under easement to MN/DOT and requested that an assurance be gotten from either Twin City Testing, the contractor, or MN/DOT that this area would be restored. After discussion with MN/DOT representatives, it was the consensus not to require restoration of the damage in the park at the present time, but the City would be able to negotiate with the contractor on the bridge project for restoration of the entire park area after the project is completed and to allow the City staff to negotiate with the contractor for use of the entire park during the construction period. It was also noted by the City Engineer that the proposed storm sewer outlet to the river does not appear to be adequately supported if the City is required to maintain the device in the future. Normally, the City installs these outlets on steel sheet piling and ties the structure back into several of the adjoining pipes, and all riprap at the outlet is grouted to prevent washing away of the material. MN/DOT representatives indicated they will be grouting the riprap but did not feel that steel sheet piling is necessary and would guarantee that they would be responsible should problems arise in the future. Icle Council Minutes - 5/11/87 One last item noted by the Public Works Director was that substantial dewatering will be taking place during construction of the pilings for the bridge and that this area is near the city wells; and should problems arise with the city water supply, the City's need for water would take precedent over the dewatering of the river for construction. After further review, motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to adopt a resolution approving the plans and specifications for the improvements to Highway 25. See Resolution 87-15. 7. Consideration of a Resolution Entering into a Cooperative Agreement with MN/DOT Regarding City Participation in Sidewalk Cost - Bridge Improvement. As part of the bridge replacement project, MN/DOT has requested a cooperative construction agreement between the City and MN/DOT which would require the City to pay for portions of the storm sewer work, manhole castings, and sidewalk leading to the bridge from River Street and for the new sidewalk under the bridge. The estimated cost for the City of Monticello would be approximately $7,975 based on the percentages of 44 percent for the storm sewer improvements and 10 percent for the sidewalk. The cooperative agreement also would require the City to maintain all improvements after construction. Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously carried to approve entering into a cooperative construction agreement with MN/DOT for the above items contingent upon City Attorney review and approval. See Resolution 87-16. 8. Consideration of Authorizing the Public Works Director and Finance Director to Visit DMDI Headquarters. As part of the acquisition of a computer system for the City, DMDI representatives have requested that the Public Works Director and Finance Director visit their facilities in Reston, Virginia, to view software that is available for the Public Works Department and finance packages. Motion was made by Blonigen, seconded by Fair, and unanimously carried to authorize the Public Works Director and Finance Director to visit the computer software vendor's headquarters for the purpose of viewing software systems that are available. 9. Consideration of Sealing Leaks in Sanitary Sewer on Linn Street Between River and Front Streets. Public Works Director, John Simola, noted that a recent inspection of the sewer pipe from River Street to Front Street on Linn contained several leaks and some cracked and quartered pipe. A quote was received from Visu-Sewer Clean & Seal, Inc., of Minneapolis for approximately $1,700 to repair this section of sewer pipe. -4- Council Agenda - 5/11/87 Motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to authorize the sealing of the sewer pipe at an estimated cost of $1,700. 10. Discussion on Watering/Sprinkling Ban. Public Works Director, John Simola, noted that due to the recent dry conditions, the City has been pumping over a million gallons per day of water and recommended that a volunteer watering ban be established immediately. The watering ban would allow watering by residences on every other day based on house numbers. By consensus, the Public Works Director was authorized to publish a notice to this effect. 11. Update on Softball Field Construction. The Public Works Director noted that the new softball field complex near the NSP training facility is currently ready for seeding; but because of the dry weather conditions, it has been recommended that the seeding not take place until cooler weather in the fall. Motion was made by Blonigen, seconded by Fair, and unanimously carried to authorize the Public Works Director to wait until approximately August 1 before proceeding with the seeding of the ballfields. (' 6,e�- II-AA 'W6 1 Rick Wolfste %der Assistant Administrator -5-