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City Council Minutes 05-26-1987MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Tuesday, May 26, 1987 - 7:30 p.m. Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Warren Smith, Dan Blonigen. Members Absent: None. The regular meeting of the Monticello City Council was duly held on Tuesday, May 26, 1987, in the City Council Chambers at 7:30 p.m. (NOTE: The regular meeting was delayed one day due to the Memorial Day Holiday.) 1. The meeting was called to order by the Mayor. The Mayor gave notice to all in attendance that the audio tape recorder would not be functional for this meeting. 2. Motion by Bill Fair, second by Dan Blonigen, and carried unanimously to approve the minutes of May 11, and the minutes of the May 18, 1987, Board of Review. 3. Citizens Comments. Dennis Taylor of Taylor Land Surveying appeared on behalf of Mr. George Rivera, who is proposing a subdivision in the southwest part of the city. Mr. Taylor inquired as to whether or not the Council received the layouts he had mailed to them independently and requested any comments. Mayor Grimsmo noted that it appeared there was a request for rezoning, and such a request would require a hearing at the Planning Commission. Fie advised that Mr. Rivera should follow the proper method. Bill Fair inquired if there wasn't at least a portion that lies outside the city. Mr. Taylor responded that there are two phases to the proposal, to wit, phase one being that area within the city and phase two that area which is currently outside the city but would be included through annexation. Mayor Grimsmo asked if there were any comments from the Council. Councilmember Fran Fair indicated that there seemed to be nothing to properly comment on since it was not a formal proposal at this time. Mayor Grimsmo advised that the process as laid out by the ordinance be adhered to. A representative of the Little Mountain Riders indicated that the Camp Courage Wagon Train would be coming through Monticello at approximately 11:30 a.m. on June 20, 1987. She indicated that approximately 55 wagons and 150 outriders would be in the wagon train. She noted that the route would be coming across the river on Highway 25, then westerly out County Road 75. She noted that while the Camp Courage Wagon Train is an annual event, the train only comes through Monticello once every four years. She indicated that they would move as quickly as possible and wanted to advise the City so that they could make proper arrangements for street cleaning. The Mayor and the Council extended their appreciation for the advance notice and wished the Wagon Train every success. -1- Council Minutes - 5/26/87 4. Consideration of Granting Approval to a Final Plat for Meadow Oak Fourth Addition. City Administrator Eidem introduced a proposal for the final plat of Meadow Oak Fourth Addition. He noted that Dickman Knutson, the owner/applicant had to be absent. Eidem noted that a staff meeting with Mr. Knutson had resulted in agreements on not only Meadow Oak Fourth Addition but previous conditions under Meadow Oak PUD. Eidem pointed out that all of Outlot H would be platted into the Fourth Addition, but the public improvements would be installed in two phases. He noted that the City had required the developer to accommodate all water retention on private property rather than on public rights of way, and further, the original grading plan proposed and submitted would need to be reinitiated. Councilmember Bill Fair inquired as to the potential development of a fifth addition prior to the completion of the public improvements in the Fourth Addition. Eidem noted that by agreement, and that the Council ought include it in their motion of approval, that no other platting shall occur on lands controlled by Mr. Knutson until phase two in Meadow Oak Fourth Addition is complete. Motion by Fran Fair, second by Bill Fair, and carried unanimously granting final approval to the final plat known as Meadow Oak Fourth Addition provided that: 1) the grading and drainage plan be restored to conform with the original grading and drainage plan submitted with the overall Meadow Oak plat; 2) a letter requesting discharge of the surface water from that area described as A-3 into a marshy area be drafted and submitted to the Wright County Board. The intent of the letter is to initiate final discharge permission into Ditch 33 for the southeasterly area of Meadow Oak; 3) Outlot H in its entirety shall be platted and recorded as Meadow Oak Fourth Addition. The developer shall provide to the City all the necessary plans, drawings, specifications, and documentation as originally required in the Planned Unit Development approvals; 4) construction shall be allowed to occur as follows: Stage I A) Street Construction The entire roadbed from Meadow Lane will be graded to the west boundary of the plat. The area to the east of the intersection of Red Oak Lane will be paved with curb and gutter. The intersection of Red Oak Lane and the area to the west will be left in subgrade condition, somewhat below final grade, but elevated above the surrounding low area so that no water will stand on the platted street right-of-way. Temporary blacktop spillways shall be built from the end of the curb and gutter on both the north and south sides of Meadow Lane to direct the water to temporarily pond on Lot 1, Block 4, and Lot 8, Block 1. -2- Council Minutes - 5/26/87 B) Storm Sewer No storm sewer shall be required to be completed with the first phase other than the temporary storm ponding as mentioned under street construction, Item A above. C) Sanitary Sewer The sanitary sewer will be completed along Meadow Oak Lane to the intersection of Red Oak Lane. Construction shall include the manhole for access at the intersection of Red Oak Lane and Meadow Lane. All services east of Red Oak Lane shall be installed. D) Water Service The water system shall be completed along Meadow Lane until it can be terminated west of the end of the paved street at a location defined by and acceptable to the City Engineer. Staae II Stage II shall consist of the remainder of all construction within Meadow Oak Fourth Addition, including grading, streets, water, sewer, pathways, and storm sewer draining the Fourth Addition. Much of the storm sewer work is located in Outlot I which is under ownership control of another party. It is expected that Mr. Knutson will immediately pursue all necessary legal arrangements so that the storm drainage construction can proceed as the Stage II construction commences. Further, Stage II construction shall commence when the inventory of buildable lots is at ten or less. Stage II of physical construction must commence and be completed before the Planning Commission or City Council shall further consider the replat of any further additions of outlots currently under Mr. Knutson's control. 5) a statement clearly delineating the obligations of the developer with respect to the public improvements in Outlot 4 shall be laid out in narrative form and in a document suitable for recording at the Wright County Courthouse. 5. Consideration of Change Order No. 1 to Construction 5 Improvement Project. Consulting Engineer, John Badalich, explained the rationale behind a request for Change Order No. 1 to project 86-7, Construction 5/Lauring Lane improvements. He indicated that it was necessary to construct an eight -foot diameter manhole on the north side of Lauring Lane in order to accommodate the incoming storm sewer pipe. Total cost of the change order amounts to $3,600 and would require no extra days for completion. -3- Council Minutes - 5/26/87 Motion by Bill Fair, seconded by Dan Blonigen, and carried unanimously to approve Change Order No. 1. 6. Consideration of Authorizing OSM to Prepare Plans for the Realignment of Otter Creek Road and for the Expansion of the Municipal Liquor Store Parking Lot. City Administrator Eidem reminded the Council that when they granted approval for the conditional use for the Otter Creek Convenience Store, the County had required that a left turn lane be installed. The conditional use as granted indicated that the developer would have to install the left turn lane off of County Road 75 and that the City would realign the intersection of Otter Creek and County Road 75 within its own right-of-way. It was the proposal of the Public Works Director that OSM prepare the plans and specifications for that work and that the right turn lane required of the developer be incorporated into the project and then assessed to the developer at 100 percent of the cost. It was further the recommendation of City staff that OSM be engaged to draft plans and specifications for the expansion of the liquor store parking lot. Staff felt that both projects were relatively small and could be reasonably combined under a single project. Liquor Store Manager, Joe Hartman, was present to answer questions on the parking lot design and indicated that campers and large recreational vehicles did create considerable congestion and needed to be alleviated. Motion by Warren Smith, seconded by Fran Fair, and carried unanimously authorizing OSM, consulting engineers, to prepare plans and specifications for the realignment of Otter Creek Road, the construction of a right turn lane on County Road 75 onto Otter Creek Road, and for the expansion of the Municipal Liquor Store parking lot. 7. Liquor Store Report - 1st Quarter. Liquor Store Manager, Joe Hartman, was present to report on the first quarter'sfinances at the liquor store. He informed the Council that based on recent legislation, we will be anticipating an increase of approximately $2 per case on wholesale liquor tax, which will in turn be passed along to the consumer. Hartman noted that he simply wanted to inform the Council of this increase in case they got calls or inquiries. Eidem asked Mr. Hartman on the apparent drop in wine percentage, and he noted that there was a substantial weeding out in the first quarter, i.e., wines that have been in inventory for a long time have been reduced in order to be sold off and cut total inventory. The City Council acknowledged the report and by consensus accepted the financial statement. 8. Consideration of Granting a Conditional Use for Minor Auto Repair in a B-4 Zone. Applicant, Jim Eisele. Zoning Administrator, Gary Anderson, made an initial presentation of Mr. Eisele's request concerning the desire to renovate an old -4- Council Minutes - 5/26/87 building at the north half of Lot 1 in Block 12, property immediately adjacent to the new fire hall. Anderson indicated that Mr. Eisele wanted to renovate old vehicles primarily as a hobby, although the project may develop into a business. He indicated that the Planning Commission had agreed to grant a conditional use for the renovation of the existing building, but the applicant was now requesting a new building, a proposal which had not gone before the Planning Commission. In addition, Mr. Anderson indicated that Mr. Eisele was requesting that he not be required to install sewer and water for a period of three years. Anderson indicated Eisele wished to install a holding tank until such time as the project actually turned into a business. Eidem, at this point, intervened and explained that he had not heard of this proposal but felt that the proposal, as a principal use, required municipal utilities. Eidem attempted to explain that if the conditional use is granted as a principal use, then the utilities are required. If the utilities weren't going to be required, then the structure would have to be considered an accessory use, and therefore not permissible. Councilmember Blonigen indicated that that's what he identified as a problem with ordinances, namely, it prevents a person from working on his/her hobby. Mayor Grimsmo asked what would the holding tank be used for. Eisele indicated that it would be primarily to hold water and maybe spillage during working in the area. He indicated that it would be disconnected when the city utilities were installed. Mayor Grimsmo indicated that there didn't seem to be a problem and that it's the Council's job to operate outside of the ordinances if necessary. There was an inquiry of John Badalich as to the estimated cost of installing the sewer and water lines. Mr. Badalich indicated that very roughly it might cost $10 to $15 per foot to install each line. Councilmember Fran Fair asked Administrator Eidem what would need to be done to make this legal. Eidem indicated he didn't know. Councilmember Bill Fair indicated that he was opposed to new construction in a B-4 Zone not complying with utility ordinances. Bill Fair indicated that there might be other alternatives that could be evaluated that would allow for the project to happen but that he certainly couldn't vote in good conscience for something that clearly was illegal as defined by the City's ordinances. At this point, Mayor Grimsmo indicated that it does seem inappropriate for the Council to vote for something that is illegal. Councilmember Fran Fair made a motion to approve a conditional use allowing for a minor auto repair service within a B-4 Zone providing that all conditions as stipulated in the Monticello Zoning Ordinance are complied with, plus utility connections and flammable waste traps are installed as required. Motion was duly seconded by Councilmember Bill Fair, and was carried unanimously. 9. Consideration of Traffic Study on West County Road 39 from Elm Street to I-94. Mr. Paul Ditty, a resident from Country Club Terrace, presented a petition to the City requesting that speed along County Road 39 West be reduced to 30 mph and that the area be marked to prohibit passing. -5- Council Minutes - 5/26/87 He indicated that his information revealed three possible alternatives the City could pursue. First, he indicated the City could request the County and State to do another speed study similar to the one done in 1984. Second, the City, under certain conditions, could request total jurisdiction of the street for their determination. Third, the City could request posting an advisory limit in the area. Mr. Ditty explained that an advisory speed limit was currently used in Rockford along Highway 55 wherein the signs posted do not actually reflect the real speed limit. He felt that in this area, even if the speed limit stayed at 40 mph, if it were posted at 30 mph, the speeds would reduce. The request by the petitioners in the neighborhood was that for the entire area from the intersection with Elm Street over the overpass at I-94 be reduced to 30 mph and that no passing be allowed in this stretch. Motion by Bill Fair, second by Fran Fair, to request Wright County Highway Department to lower the speed limit along the 6/10 of a mile stretch of West County Road 39 extending from Elm Street to I-94 to 30 mph, to stripe and sign this stretch of County Road 39 to prohibit passing, and to request of Wright County Sheriff's office that traffic patrol and enforcement be increased in this area. Voting in favor: Fran Fair, Bill Fair, Arve Grimsmo, Warren Smith. Voting in opposition: Dan Blonigen. 10. Consideration of Bills for the Month of May. Motion by Bill Fair, second by Fran Fair, and carried unanimously to pay the bills for May. 11. City Administrator Eidem advised the City Council that a response to the allegation of sexual discrimination filed by Senior Director Karen Hanson with the Human Rights Commission had been mailed and that he would keep them posted on the progress of the charge. There being no other business, the meeting was adjourned. Th mas A. Eidem City Administrator IM.