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City Council MInutes 06-08-1987MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, June 8, 1987 - 7:30 p.m. Members Present: Arve Grimsmo, Bill Fair, Warren Smith, Dan Blonigen Members Absent: Fran Fair 2. Approval of Minutes. Motion was made by Bill Fair, seconded by Warren Smith, and unanimously carried to approve the minutes of the regular meeting held May 26, 1987. 4. Consideration of Authorizing OSM to Prepare CADD Maps for the Downtown Redevelopment Study. As part of the initial preparation of the downtown redevelopment design, a base map that has virtually every physical aspect of buildings, sidewalks, power poles, and other items must be created for use by the city planner in creating design renderings of proposed improvements. The preparation of a base map can be obtained under two methods. The first method would be to have the city planner actually draw it out long hand and duplicate them at a given scale. The other option is to use the computer assisted design and draft (CADD) system available through the consulting engineering firm. The computer design system would allow for the base map to be easily changed or updated, whereas a hand -drawn map would have to be physically changed entirely each time a different scale or additions are needed. The consulting engineer estimated the cost of a computer assisted design base map at $5,055 for the downtown redevelopment area. A manually drawn map was estimated to cost approximately $3,300. Councilmember Blonigen questioned whether the extra expense would be beneficial to the City in the long run and hoped that the City does not continue to spend too much money on designing aspects before actual improvements are made. After further discussion, motion was made by Bill Fair, seconded by Warren Smith, to authorize OSM to prepare a computer assisted design base map for the redevelopment area at an estimated cost of $5,055. Voting in favor was Grimsmo, Smith, and Bill Fair. Opposed was Blonigen. 5. Consideration of a Request by the Monticello Jaycees to Hold an Outdoor Dance in a Municipal Parking Lot on the Fourth of July. The Monticello Jaycees had requested permission to conduct a street dance in the municipal parking lot behind Loch Jewelers, Stella's, between Walnut Street and Pine Street on the Fourth of July. -1- Council Minutes - 6/8/87 Motion was made by Bill Fair, seconded by Warren Smith, and unanimously carried to grant permission to the Jaycees to hold a street dance as requested contingent upon proper liability insurance being obtained and proper clean up of the parking lot after the dance. 6. Consideration of a Request to Prepare an Amendment to Title 8, Chapter 5, of the City Code to Allow the Placement of Newspaper/Advertising Circular Boxes in the Public Right -of -Way. Mr. Tom Dye, representing Advertising Distributing Service, appeared before the Council to request that an amendment to the ordinance be passed to allow the cluster placement of newspaper/advertising circular boxes in the public right-of-way. Currently, the City Ordinances do not allow these types of advertising boxes to be placed in the public right-of-way, with the exception of a postal service box. Mr. Dye indicated the request to amend the ordinance is related to two subdivisions, the Par West Addition and the Meadow Oaks Addition, which currently have cluster mail boxes; and it was the intent of ADS to also provide cluster boxes in these subdivisions for their newspaper and advertising supplements. In 1979, the Council did allow ADS to place circular mail tubes in the following areas: East County Road 39, Hart Boulevard, Anders Wilhelm Estates, and Balboul Estates, and West River Road, and West County Road 75. This request was granted on a trial basis, as these areas were serviced by motor vehicles, whereas the older part of the city was serviced by foot carriers and mailing tubes were not necessary. It was noted by the staff that the mailing tubes established in 1979 have not caused a problem. The Council action at that time allowed one mailing tube per property on the boulevard, and each additional newspaper or advertising mailing tube would have to be placed off of the boulevard onto their own property. In discussion of the request, it was noted that the postal service is now providing cluster mail boxes in newer subdivisions, and it appeared appropriate to allow ADS to also provide cluster mailing tubes in these newer subdivisions. As a result, motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously carried to authorize the City staff to prepare an ordinance amendment that would allow the placement of cluster boxes for newspaper/advertising circulars in areas where the postal service also supplies cluster boxes and that in other areas, each property owner would be allowed one mailing tube on the boulevard per property. 7. Consideration of a Request by the Fire Department to Purchase a New Fire Truck. Representatives of the Monticello Fire Department appeared before the Council to request approval of preparing plans and specifications -2- Council Minutes - 6/8/87 for the purchase of a new fire truck to replace an existing unit. Mr. George Liefert indicated that the Fire Department would like to replace the 1962 Chevrolet pumper with a new unit that would have an articulate boom with a 55 -foot snorkel estimated to cost approximately $175,000 to $200,000. Mr. Liefert noted that the primary reason for consideration of replacing the truck at this time is that engine parts are no longer available and that the truck is 26 years old, and additional parts are becoming hard to find. In addition, he noted that the tank on the truck has been repaired two times and that its condition is deteriorating, and the next repair would probably require replacement of the entire tank. Fire Department representatives noted that the fire hall construction fund currently has a surplus balance of approximately $161,000 and that this could be the financing source for a new replacement truck if so authorized. In addition, it was noted by Fire Department Member, Marn Flicker, that the new replacement truck considered by the department would be a different type than the City currently has; and a truck with a boom would enable the department to better fight fires in three story apartment complexes, which the City is seeing an increase in. It was also noted that a 65 -foot boom had also been considered by the department, which was estimated to cost an additional $50,000 over the 55 -foot model, but the department indicated that a pumper with a 55 -foot boom would be sufficient for the City today. It was noted by the City Administrator that plans and specifications would have to be prepared, and this type of purchase would have to be advertised for bids. After further discussion, motion was made by Bill Fair, seconded by Warren Smith, and unanimously carried to authorize the Fire Department to prepare specifications for a replacement fire truck for both a pumper with a 55 -foot articulate boom and also specifications for a 65 -foot boom. 8. Consideration of Granting Annual Approval for Municipal Licenses. A list of all the on -sale and off -sale liquor and beer licenses was submitted to the Council for renewal which would be effective July 1, 1987. In reviewing the list of license renewals, Public Works Director, John Simola, requested that the Council contact the owners of Monticello Liquors to request that possibly a garbage container be placed in the parking lot next to their establishment for collection of glass bottles, etc., as the City is experiencing a large number of broken bottles in the parking lot. Motion was made by Bill Fair, seconded by Warren Smith, and unanimously carried to approve the following license renewals effective July 1, 1987. 1XIM Council Minutes - 6/8/87 Intoxicating Liquor, On -sale (Fee $3,300) Renewals 1. Monticello Liquor, Inc. 2. Silver Fox 3. Joyner's Lanes 4. Stuart Hoglund - Comfort Inn Intoxicating Liquor, On -sale, Sunday (Fee $100) 1. Monticello Liquor, Inc. 2. Silver Fox 3. Joyner's Lanes 4. Comfort Inn 5. VFW Club 6. American Legion Club Non -intoxicating Malt, On -sale (Fee $250) 1. Rod and Gun 2. Pizza Factory 3. Country Club Non -intoxicating Malt, On -sale, Temporary (Fee ($15/day) 1. St. Henry's Fall Festival, 2 days - $30.00 (Aug. 22 & 23) Non -intoxicating Malt, Off -sale (Fee $75.00) Renewals 1. Monticello Liquor 2. Riverroad Plaza 3. Freshmart Foods --Red Owl 4. Maus Foods 5. River Terrace 6. Tom Thumb 7. Holiday 8. Plaza Car Wash Wine/3.2 Beer Combination, On -sale (Fee $450) Renewal 1. Dino's Deli 2. Ginchee Restaurant -4- Council Minutes - 6/8/87 Set-up License (Fee $250) 1. Country Club 2. Rod & Gun Club Licenses (Fee - set by Statute) 1. V.F.W. - $500 (membership 268) 2. American Legion - $650 (membership 580) Bingo, Temporary (Fee $20) 1. St. Henry's Fall Festival (Aug. 22 and 23) Gambling, Temporary ($20 per device) 1. St. Henry's Fall Festival - $60 9. Consideration of Approving Plans and Specifications and Calling for Bids for the 1987 Sealcoating Project. Public Works Director, John Simola, reviewed with the Council the areas slated for sealcoating during 1987 as part of the City of Monticello's comprehensive street and parking lot maintenance program. The areas suggested for sealcoating this year are: 1. Jerry Liefert Drive 2. Kevin Longley Drive 3. Club View Drive Club View Terrace Meadow Oak East Side 4. Red Oak Lane and Cul-de-sac 5. Meadow Oak Drive --old part 6. Meadow Lane 7. Meadow Oak Drive --new part, and Oakview Lane TOTAL 7,102 square yards 2,033 square yards 1,094 square yards 1,145 square yards 4,690 square yards 404 square yards 3,239 square yards 19,707 square yards It was estimated that the total sealcoating would cost approximately $11,824. This estimated cost would be reduced by approximately $1,000, which would be paid by Mr. Dickman Knutson for some sealcoating included in the Meadow Oak Subdivision. The cost would be under the 1987 budget amount of $15,000. -5- Council Minutes - 6/8/87 Motion was made by Bill Fair, seconded by Warren Smith, and unanimously carried to approve the plans and specifications as prepared for the sealcoating project and to authorize the advertisement for bids returnable June 22, 1987. 10. Consideration of a Report from Economic Development on a Prospective Developer and Indicating Council's Support. A written memo from Economic Development Director, 011ie Koropchak, was reviewed by the Council which indicated that two development consultants from M.K. Ferguson Company of Cleveland, Ohio, have visited and toured various industrial sites in Monticello for the purpose of selecting a site for a potential beverage processing company. The company's name remains confidential. However, they are a soft drink beveraging processing company that is proposing initial construction of a 200,000 square foot manufacturing/warehouse/distribution facility for a three to four state area. The firm would require approximately 20 acres, and the plant should be operational by the end of 1988. The area considered by the consultants was in the Oakwood Industrial Park because it was in the redevelopment boundaries for a tax increment district. The processing plant would require a large amount of water on a daily basis, which would require the City to upgrade its water system with an additional well and possibly the storage facility proposed on Monte Hill. In addition to the water improvements, the roads in the industrial park are currently a 7 -ton design but would have to be upgraded to a 9 -ton design to meet the requirements of the large amount of truck traffic that the plant would generate. At this point, if the City of Monticello wants to continue pursuing such an industry, the proposed water improvement on Monte Club Hill and an additional well would have to be considered for construction during the winter of 1987-88 if the City was to have these improvements completed by the scheduled start of an operation by the beverage company during the fall of 1988. It was the general consensus of the Council members that the City of Monticello would do whatever was necessary to meet the requirements of the proposed processing plant such as the water improvements and street upgrading if such a business was serious on locating in Monticello. Administrator Eidem noted that the City currently has discussed two ways of financing a water improvement, either by partial assessment to benefiting property owners or without assessments by a referendum bond sale. The assessment method would not be available to the City unless the property proposed for the location of the water reservoir is annexed. The Municipal Board should have a ruling on the recently completed annexation hearings within 90 days. The other method would require a bond referendum which also would take approximately 90 to 120 days to prepare and advertise for the election. t Rick Wolfstelldk Assistant Administrator IM.