Loading...
City Council Minutes 06-22-1987MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, June 22, 1987 - 7:30 p.m. Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Dan Blonigen, Warren Smith Members Absent: None 2. Approval of Minutes. Motion was made by Warren Smith, seconded by Bill Fair, to approve the minutes of the regular meeting held June 8, 1987. Voting in favor was Arve Grimsmo, Bill Fair, Dan Blonigen, Warren Smith. Fran Fair abstained due to her absence at the last meeting. 3. Citizens Comments/Petitions, Requests and Complaints. Mayor Grimsmo informed the Council that a committee had been formed whose primary mission will be the consolidation and conduciveness of commercial development for the Monticello business district. Mayor Grimsmo noted the primary concerns at the present time of the committee will be the implementation of the streetscape designs for the downtown and other downtown development, and he sees the role of the committee as coordinating commercial development throughout the city. Mayor Grimsmo requested that the Council endorse such a committee which would be appointed by the Mayor and City Council and report to the Mayor and City Council. The current members of the committee would be former chairman and present member of the Planning Commission, Jim Ridgeway, and former Mayor and downtown businessman, Con Johnson, as chairman of the committee. In addition, 011ie Koropchak, Economic Development Director, would be the secretary. The Council discussed whether the committee would have terms and discussed whether a future Planning and Zoning Administrator should also be part of the committee since the City's Comprehensive Plan, etc., should be considered by such a committee in their planning efforts. Some concerns were raised by Council members over the authority of the committee to be known as Directors of Monticello Development (DMD) and whether the committee expected all development committees and commissions to report directly to the DMD or whether they are requesting just information from the present committees. It was the consensus of the Council that the formation of such a committee was a good idea in an effort to coordinate activities of all committees such as Planning Commission, HRA, or Industrial Development Committees, but requested that actual authorization of such a committee by the City Council be tabled for two weeks to clarify the concerns regarding the actual authority of this new committee, etc. -1- Council Minutes - 6/22/87 4. Consideration of Awarding the Sale of $155,000 Tax Increment Finance Bonds for the NAWCO Project. Mr. Jerry Shannon of Springsted, Inc., opened bids on the sale of $155,000 in Tax Increment Bonds at 4:00 p.m., Monday afternoon. The proceeds from the bond sale will be used to purchase land in the industrial park for resale to the NAWCO Minnesota Corporation. Five bids were received as follows: Miller & Schroeder Financial 9.0047 Piper Jaffray & Hopwood 9.0986 American National Bank St. Paul 9.1776 First Bank of St. Paul 9.248 Moore Juran & Company 9.4630 It was recommended by Mr. Shannon that the low bid from Miller and Schroeder Financial at a net interest rate of 9.0047 percent be awarded. It was noted that this bond issue is a taxable bond issue and did come in slightly under the estimated interest rate. The project as such will allow the City to sell the land to the NAWCO Window Company at a cost of $15,000 and receive sufficient revenues from tax increments to retire the bonded indebtedness. Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously carried to adopt a resolution awarding the sale of the bonds to Miller and Schroeder Financial at a net interest rate of 9.0047 percent. See Resolution 87-17. 5. Consideration of Executing a Pledge Agreement Between the City and the Monticello Housing and Redevelopment Authority - NAWCO. As part of the tax increment bond sale, a pledge agreement between the City and the Housing and Redevelopment Authority is necessary whereby the HRA pledges 100 percent of the tax increments they collect from this project to the City for payment on the bonds. Motion was made by Fran Fair, seconded by Warren Smith, and unanimously carried to adopt the resolution authorizing the execution of the pledge agreement between the City and the HRA. See Resolution 87-18. 6. Consideration of Approving Plans and Specifications for the Liquor Store Parking Lot and the Relocation of Otter Creek Road, and Authorizing Advertisement for Bids. Consulting Engineer, John Badalich, reviewed with the Council the plans and specifications for both the road realignment at the intersection of Otter Creek Road and County Road 75 and the enlargement of the Liquor Store parking lot. It was noted by Public Works Director, John Simola, that the road alignment plans for Otter Creek Road will be submitted to the County Engineer for their review and approval and did not see any reason why the convenience store located at this intersection could not open prior to the completion of this project. -2- Council Minutes - 6/22/87 Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously carried to approve the plans and specifications for both the Otter Creek Road --County Road 75 realignment and plans for the Liquor Store parking lot expansion and authorize the advertisement for bids returnable July 10, 1987. In discussions on the parking lot expansion at the Liquor Store, Council members also recommended that additional landscaping be initiated at the Liquor Store; and as a result, motion was made by Bill Fair, seconded by Warren Smith, and unanimously carried to authorize the preparation of a landscaping plan with cost estimates for the entire parcel. 7. Consideration of Awarding a Contract to the Lowest Responsible Bidder for the 1987 Sealcoating Project. The Public Works Department prepared specifications and requested bids for sealcoating streets in Par West, Club View Terrace, and the east side of Meadow Oak Estates. Three bids were received on Monday afternoon for sealcoating and sweeping after the project is completed and requested an alternate bid allowing the City to sweep after the sealcoating project was completed. The bids received were as follows: Bidder Base Alternate Allied Blacktop $11,706.00 $10,642.00 .594 .54 Buffalo Bituminous $112627.13 $102740.32 .59 .545 Astech Corporation $10,247.62 $ 82454.30 .52 .429 The low bid received was from Astech Corporation of St. Cloud. Public Works Director, John Simola, noted that this corporation is actually a subsidiary of Batzer Construction of St. Cloud and had received good references. In addition, although the low bid from Astech for the alternate allowing the City to sweep the streets after the project would save the City approximately $1,800, the cost to the City of sweeping would be in the neighborhood of $1,500 for labor and materials; and because of the shortage of manpower at this time, he recommended that the base bid of $10,247.62 be awarded to Astech Corporation. Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously carried to award the sealcoating project to Astech Corporation at the base bid price of 52� per square yard or $10,247.62. -3- Council Minutes - 6/22/87 8. Consideration of Amendment to Title 8, Chapter 5, of the City Code Regulating Placement of Advertising Receptacles in the Public Right -of -Way. At the previous Council meeting, due to a request by advertising/distributing services, the staff was directed to prepare an ordinance amendment that would allow the cluster placement of newspaper/advertising circular boxes in the public right-of-way. An ordinance amendment was prepared which will allow cluster advertising boxes to be placed in new subdivisions where similar cluster placement of mailboxes occurs. In addition, the ordinance amendment would require existing locations where individual advertising boxes are placed to also be clustered in the future if the postal service also converts to cluster mailboxes. Motion was made by Warren Smith, seconded by Fran Fair, and unanimously carried to adopt the ordinance amendment allowing the placement of advertising receptacles in the public right-of-way. See Ordinance Amendment No. 156. 9. The Resignation of Thomas Eidem from the Position of Monticello City Administrator. During the week of June 8, 1987, the City Council received a letter of resignation from Tom Eidem, City Administrator, effective August 1, 1987. Motion was made by Warren Smith, seconded by Fran Fair, and unanimously carried to acknowledge acceptance of the resignation effective August 1. 10. Consideration of Filling the Vacancy in the Office of City Administrator. Mayor Grimsmo noted that he had discussed the vacant City Administrator's position with Council members and recommended that the Assistant Administrator/Finance Director, Rick Wolfsteller, be offered the position of City Administrator, as it would provide uninterrupted service and an easy transition. In addition, with a possible realignment of management staff, the City would continue to receive quality management. After individual discussion by the Council regarding the appointment, motion was made by Fran Fair, seconded by Bill Fair, and unanimously carried to offer the position of City Administrator to Rick Wolfsteller and to appoint a subcommittee to negotiate a compensation package effective August 1, 1987. The subcommittee would consist of Councilmember Dan Blonigen and Mayor Arve Grimsmo. 11. Consideration of Adopting and Approving a Job Description for the Position of Zoning Administrator/Planner and Authorizing Advertising for Applicants. The creation of a somewhat new position as a Zoning Administrator/Planner had been discussed by the Council for the past six or seven months due to the current work load being expanded by Gary Anderson as the Building Official/Assessor/Civil Defense Director/Zoning Administrator. am Council Minutes - 6/22/87 It was felt that the work load of a building inspector and assessor along with civil defense duties would only be increasing in the future as the city continues to grow and that a new position of Zoning Administrator/ Planner with additional background and planning would become a necessity for the City. A job description for the new position was reviewed by the Council, and a motion was made by Bill Fair, seconded by Fran Fair, and unanimously carried to approve the job description as presented and authorize the advertising for the position. It was recommended that the position be advertised in the local and Minneapolis area newspapers and possibly the League Magazine and State Planning Journal. 12. Consideration of the 1986 Audit. Mr. Rick Borden and Brad Smoldt of Gruys Johnson & Associates were present at the Council meeting to briefly review the 1986 Audit Report recently completed. Mr. Borden highlighted some of the financial changes in the reporting procedures for the City, including a major change in how the special assessment funds are now shown. Mr. Borden noted that the accounting changes for special assessment funds now show that revenue will be recognized when collected instead of when initially assessed as they have been in the past. In addition, Mr. Borden noted that the City is in excellent financial condition. Motion was made by Blonigen, seconded by Fran Fair, and unanimously carried to accept the 1986 Audit Report as presented. 13. Consideration of Specifications for the Proposed Purchase of a Dump Truck for Public Works. Public Works Director, John Simola; noted that as part of the 1987 Budget, funds were budgeted for the replacement of the 1975 International Snowplow truck. Three separate specifications were prepared for a 35,000 pound gross vehicle weight, single axle truck; a 12 -foot box and hoist; and a snowplow wing, hitches, sander, and accessories. It is recommended that the City solicit separate bids on a truck chassis only and bids on a snowplow, wing, sander, and accessories separately and authorize the public works department to solicit quotes on a box and hoist assembly. Mr. Simola noted some minor changes in the specifications for the truck chassis regarding plastic headlights, a change in the wheel base to 108 inches, and additional clearance behind the cab, a motion was made by Fran Fair, seconded by Dan Blonigen, and unanimously carried to approve the specifications as presented and authorize the advertisement for bids for the truck and snowplow equipment and authorize obtaining quotes from two vendors for the dump body. -5- Council Minutes - 6/22/87 14. Consideration of Granting Final Approval to the Final Plat known as Colony by the Greens Third Addition. Mr. Jay Miller presented a final replatting of an existing lot in Par West Addition into a residential townhouse development to be known as Colony by the Greens Third Addition. The replatting will consist of eight townhouse lots which have met all City minimum setback and square footage requirements and received approval by the Planning Commission. Motion was made by Warren Smith, seconded by Dan Blonigen, and unanimously carried to approve the replatting and subdivision to be known as Colony by the Greens Third Addition. 15. Consideration of Bills for the Month of June. Motion was made by Blonigen, seconded by Warren Smith, and unanimously carried to approve the bills for the month of June as presented. Rick Wolf stelle]�/ Assistant Administrator m: