City Council Minutes 03-25-2019REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, March 25, 2019 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Charlotte Gabler, and Lloyd Hilgart
Absent: Bill Fair
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Fair moved approval of the agenda. Councilmember Gabler
seconded the motion. Motion carried unanimously.
C. Approval of Minutes
Regular Meeting Minutes from February 25, 2019
Councilmember Gabler moved approval of the February 25, 2019 regular
meeting minutes. Councilmember Davidson seconded the motion. Motion
carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
None.
F. Council Liaison Updates
• EDA — Councilmember Davidson commented on two workshops that
were held by the EDA in regard to Block 52. There was a request from
and approval of a GMEF loan for Lake Region RVs. The EDA approved a
lease agreement extension with BIFF'S Garage at 112 West River Street.
Tracy Hinz was recommended to serve on the 2040 Comprehensive Plan
Committee.
• Library Board — Councilmember Gabler provided a brief update that the
board discussed a brief recap of 2018.
G. Department Updates
• Jeff O'Neill, City Administrator, gave an update on the following:
1. The League of MN Cities Conference is in Duluth June 26-28, 2019.
2. The Strategic Planning session with the Council is set for April 12 at 2:30
p.m.
3. Gave an update on a water main break on East River Street.
4. There is a Fire Station preconstruction meeting at 1 p.m. on March 26.
5. The proposals for renovation of the Ellison House are due on April 15.
6. Recodification of the city code is in process.
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7. Staff is waiting for a hearing date on companion bill to HF 1356 — sales
tax exemption for purchases associated with new fire station.
8. The program "Revisiting the Founding Era" organized by the Monticello
Library and sponsored by the Gilder Lehrman Institute will be held on
Thursday, March 28 at 6:30 p.m.
• Community Center Update — Ann Mosack, MCC Director, gave a presentation
on 2018 community center activities. The presentation included program
highlights, reservation highlights, facility improvements, revenue and
expenditure data, and membership information.
2. Consent Agenda:
Councilmember Hilgart moved approval of the Consent Agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $419,895.38.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for MCC and terminations for MCC and Parks.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved as submitted.
D. Consideration of approving appointment of Kari Moorhouse to the IEDC for a
term ending December 31, 2020. Recommendation: Approved the
appointment of Kari Moorhouse to the IEDC with a term ending date of
December 31, 2020.
E. Consideration of adopting Ordinance 715 amending Title 2, Chapter 10, Section =
IEDC Membership and amending the IEDC Organizational and Membership
Guidelines. Recommendation: Adopted Ordinance 715 allowing up to two
Monticello High School students to be appointed to the IEDC as voting
members and approved modification to language in the IEDC
Organizational and Membership Guidelines to reserve up to two voting
standing committee membership slots for Monticello High School students.
F. Consideration of approving the 2019 EDA Workplan. Recommendation:
Approved the 2019 EDA Workplan.
G. Consideration of approving an agreement with Randi Smelser as Animal Control
Officer for animal control services and impound facility management.
Recommendation: Approved the agreement with Randi Smelser as Animal
Control Officer for animal control services and impound facility
management.
H. Consideration of adopting Resolution 2019-23 stating intent to reimburse from
bond proceeds for the acquisition of an aerial platform ladder fire truck.
Recommendation: Adopted Resolution 2019-23 declaring the official intent to
reimburse expenditures from the proceeds of bonds for the aerial platform
ladder fire truck.
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I. Consideration of adopting Resolution 2019-24 establishing authorized public use
and approving conveyance of a tax forfeited parcel to City of Monticello and
releasing two parcels for public auction to Wright County. Recommendation:
Adopted Resolution 2019-24 formally establishing authorized public use and
approving conveyance of tax forfeited parcel 155-159-000010 to the City of
Monticello.
J. Consideration of approving an agreement between the City of Monticello, Wright
County, and the Minnesota Off -Road Cyclists (MORC) development and
maintenance of a single-track mountain bike trail at the Bertram Chain of Lakes
Regional Park. Recommendation: Approved an agreement between the City
of Monticello, Wright County, and the Minnesota Off -Road Cyclists
(MORC) for development and maintenance of a single-track mountain bike
trail at the Bertram Chain of Lakes Regional Park.
K. Consideration of a request for Final Stage Planned Unit Development and
rezoning to PUD for Lot 1, Block 1 Groveland 5th Addition and Final Plat and
Development Agreement for Groveland 5th Addition. Recommendation:
Adopted Resolution 2019-27 approving the Final Stage PUD for Lot 1, Block
1, Groveland 5th Addition and the Final Plat and development contract for
Groveland 5th Addition, and Ordinance No. 716 for Rezoning of Lot 1, Block
1, Groveland 511 Addition to PUD based on findings in said resolution, and
subject to the conditions as incorporated in Exhibit Z.
L. Consideration of right of way closure of River Street between Pine Street and
Walnut Street and between Washington and Cedar Street for Walk `n' Roll on
Saturday, June 8, 2019. Recommendation: Approved the right of way closure
of River Street between Pine Street and Walnut Street and between
Washington and Cedar Street as described for Walk `n' Roll on Saturday,
June 8, 2019.
M. Consideration of approving easement agreements for the 2018 Pedestrian
Improvement Project, City Project 18C001. Recommendation: Approved the
easement agreements for the 2018 Improvement Project, City Project
18C001.
N. Consideration of adopting Resolution 2019-25 accepting bids and awarding
contract to New Look Contracting, Inc. in the amount of $432,106 for the 2018
Pedestrian Improvement Project, City Project 18C001. Recommendation:
Adopted Resolution 2019-25 accepting bids and awarding contract to New
Look Contracting, Inc. in the amount of $432,106 for the 2018 Pedestrian
Improvement Project, City Project 18C001.
4. Regular Agenda
A. Consideration of adopting Resolution 2019-26 approving plans and specifications
and authorizing the advertisement of bids for the 2019 Walnut Street
Improvements project
Matt Leonard, City Engineer/Public Works Director, presented the project. The
project includes two components — intersection improvements at Walnut Street
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and Broadway along with connection of Walnut Street from Broadway to River
Street and to West Bridge Park. Improvements also include an expanded plaza
space on the south side of Walnut Street, replacing and installing new trees as
well as electrical for tree lighting, and landscaping and irrigation. The pedestrian
ramp portion of the project along River Street will be included as a bid alternate.
The total estimated project cost has been updated. The intersection of Broadway
and Walnut Street is estimated at $207,000. The ramp is estimated at $136,000
bringing the project cost to $343,000. Engineering costs are estimated at $37,000.
Including the alternate of the ramp the project is over budget for 2019 by
approximately $60,000.
The project is scheduled to be advertised in April and awarded in May.
Construction expected to start in June with project completion set for August
2019.
Discussion ensued among Council. There was concern that certain portions of the
plans, more specifically landscaping, plantings, etc., could be delayed in order to
construct the pedestrian ramp and lighting first. There was discussion about
signage and the improvement to public parking. Matt Leonard noted that there is
an agreement for signage improvements, however, they are not a part of this
proj ect.
Wayne Oberg, Finance Director, commented that all the improvements budgeted
into the CIP should include all of the costs, such as construction, easements,
engineering costs, etc. Matt Leonard responded that the amount in the CIP was to
include all costs, however, his estimate was inaccurate.
Councilmember Gabler moved approval of Resolution 2019-26 approving
plans and specifications amended to include the essential project items of
intersection and Walnut Improvements but to remove items such as
landscaping to lower the costs in an effort to include the pedestrian ramp.
Councilmember Fair seconded the motion. Motion carried unanimously.
5. Adjournment:
By consensus, the meeting was adjourned at 7:23 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Administrator
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