City Council Minutes 04-22-2019REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, April 22, 2019 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Charlotte Gabler, and Lloyd Hilgart
Absent: Bill Fair
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda including moving
item 4A — Consideration of accepting quotes and awarding contract to Traut
Companies in the amount of $97,550 for the irrigation and potable well at
Bertram Chain of Lakes Regional Athletic Park to the Consent Agenda as
20. Councilmember Davidson seconded the motion. Motion carried
unanimously.
C. Approval of Minutes
Regular Meeting Minutes from April 8, 2019
Councilmember Gabler moved approval of the regular meeting minutes of
April S, 2019. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• Tree Pick -Up is scheduled for May 4 at Public Works building.
• Spring Leaf Pickup will be on May 11.
• Spring Recycling Day is on April 27.
• WCSO Drug Take Back Day will take place at Monticello Community
Center on April 27.
• Riverside Cemetery Spring Cleanup begins on April 28.
• Bertram Chain of Lakes Events
- Annual cleanup is on April 27.
- Friends of Bertram membership appreciation event is on May 16.
- Groundbreaking for Bertram Chain of Lakes Athletic Complex Phase I is
on April 24.
F. Council Liaison Updates
• EDA — Councilmember Davidson noted that the EDA discussed: 1) Block
52 and two developer proposals; 2) Loan program; 3) Arts program
update; and 4) Rotary picnic table sites.
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I-94 Coalition — Councilmember Gabler gave an update of I-94 West
Coalition Day at the Capitol on March 26.
G. Department Updates
• City Administrator Update - Jeff O'Neill provided an update on the
following items:
1. City received a request for support and participation in Wright
County's grant application through the Minnesota Department of Human
Services for funds to address the issue of housing and homelessness in
Wright County.
2. LMC Conference in June 26-28, 2019 in Duluth, MN.
3. Code has been submitted to American Legal Publishing for final
version.
4. City received three proposals for Ellison House, 707 W. Broadway.
5. Update on loud noise emitting from Cargill on Sunday, April 21. It
was a safety pressure relief valve.
6. A sales tax exemption for fire department purchases is in the house
bill.
7. City submitted a resolution to the Highway 25 Coalition
recommending preparation of an economic impact study and requested
that planning staff present a refined scope.
8. Regular quarterly meeting of city, county, and school district is Friday,
April 26.
2. Consent Agenda:
Councilmember Gabler moved approval of the Consent Agenda moving 4A to 20
excluding J and K. Councilmember Davidson seconded the motion. Motion carried
unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $912,760.20.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for DMV and MCC and departures for MCC, Streets, and Parks.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of adopting Resolution 2019-29 accepting donations for the Fire
Department of $17,378 for Wildland rescue gear, $300 from the Monticello Lions
for safety training in schools and $86 from Elsenpeter Auctions and Real Estate
Inc. for various department items and donations for the Farmers Market Power of
Produce Kids Club of $250 each from Russell's on the Lake, Premier Bank, and
West Metro Buick GMC. Recommendation: Adopted Resolution 2019-29
accepting the donations.
E. Consideration of approving purchase of gear lockers for the new fire station from
GearGrid Corporation in the amount of $26,297. Recommendation: Approved
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the purchase of gear lockers for the new fire station from GearGrid
Corporation in the amount of $26,297.
F. Consideration of approving purchase of base radio system for the new fire station
from Motorola/Ancom in the amount of $16,891. Recommendation: Approved
the purchase of a base radio system from Motorola/Ancom for $16,891.
G. Consideration of adopting Finance Committee Guidelines. Recommendation:
Adopted the Finance Committee guidelines as proposed.
H. Consideration of approving purchase of vehicle exhaust capture system for new
fire station from TNC Inc. in the amount of $37,972. Recommendation:
Approved purchase of exhaust capture system from TNC Inc. in the amount
of $37,972.
I. Consideration of approving an agreement between the City of Monticello,
MNDOT and MNDOT's design build contractor for utility relocations caused by
the TH 94 Design Build project. Recommendation: Approved the MUA
between the City of Monticello, MNDOT, and MNDOT's design build
contractor and adopted Resolution 2019-31.
J. Consideration of rejecting all bids for the Fallon Avenue Landscape Improvement
Project, City Project 16C006. Recommendation: ITEM WAS REMOVED
FROM CONSENT AGENDA.
K. Consideration of accepting quotes and awarding contract to JK Landscape
Construction Inc. in the amount of $142,820 for the Fallon Avenue Landscape
Improvement Project, City Project 16C006. Recommendation: ITEM WAS
REMOVED FROM CONSENT AGENDA.
L. Consideration of authorizing WSB & Associates to provide engineering services
at a not to exceed price of $36,500 to update the city's Water Resource
Management Plan and HydroCAD Model. Recommendation: Authorized WSB
to provide engineering services at a not to exceed price of $36,500 to update
the city's Water Resource Management Plan and HydroCAD model.
M. Consideration of a request for amendment to Monticello Zoning Ordinance
Chapter 5 and Chapter 8, Section 4 related to use, standards and definitions for
Event Center, Places of Public Assembly, Personal Services, and Commercial
Recreation — Indoor. Recommendation: Adopted Ordinance 719 related to
use, standards and definitions for Event Centers, Places of Public Assembly,
Personal Services, and Commercial Recreation — Indoor and approved
Summary Ordinance 719A for publication.
N. Consideration of approving an assignment of the Development Contract for
Featherstone 4t' Addition from Gold Nugget Development to Novak -Fleck and
credit for sidewalk improvements in the Featherstone 2nd Addition park area.
Recommendation: Approved an assignment of the Development Contract for
Featherstone 4th Addition from Gold Nugget Development to Novak -Fleck
Incorporated and credit for sidewalk improvements in the Featherstone 2nd
Addition park area.
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O. Consideration of accepting quotes and awarding contract to Traut Companies in
the amount of $97,550 for the irrigation and potable well at Bertram Chain of
Lakes Regional Athletic Park. Recommendation: Approved the contract with
Traut Companies in the amount of $97,550 for the irrigation and potable
well at Bertram Chain of Lakes Regional Athletic Park
2A. Consideration of items removed from the consent agenda for discussion
J. Consideration of rejecting all bids for the Fallon Avenue Landscape Improvement
Project, City Project 16CO06
Mayor Stumpf removed the item to express his concern on the procedure of
rejecting the bids and then awarding by quote on the same day. He stated that the
item should have been rejected then rebid and brought back at the next meeting.
Matt Leonard, City Engineer/Public Works Director, responded that there was an
error with the low bidder which was 20% lower than the remaining bids and under
direction of the City Attorney all bids were rejected. Since the bid prices were
below $175,000 there is the option to obtain quotes instead of advertising for bids.
Mayor Stumpf moved approval of rejecting all bids for the Fallon Avenue
Landscape Improvement project. Councilmember Davidson seconded the
motion. Motion carried unanimously.
K. Consideration of accepting quotes and awarding contract to JK Landscape
Construction Inc. in the amount of $142, 820 for the Fallon Avenue Landscape
Improvement Project, City Project 16CO06
As in Agenda Item J, concerns were expressed about the procedure of accepting
quotes. Councilmember Gabler expressed her concern about the transparency and
about keeping the integrity of the bidding process.
Mayor Stumpf moved approval of accepting quotes and awarding contract to
JK Landscape Construction Inc. in the amount of $142,820 for the Fallon
Avenue Landscape Improvement Project. Councilmember Hilgart seconded
the motion. Motion carried 3-1; Councilmember Gabler voted against for
reason listed above. Councilmember Fair absent.
4. Adjournment:
By consensus, the meeting was adjourned at 7:23 p.m.
Recorder: Jennifer Schreiber )6?
Approved:
Attest:
Z�T_ City Administrator
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