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City Council Minutes 02-12-2001MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, February 12, 2001 - 7 p.m. Members Present: Roger Carlson, Clint Herbst, Brian Stumpf and Bruce Thielen. Members Absent: Roger Belsaas 1. Call to Order Acting Mayor Clint Herbst called the meeting to order at 7 p.m. and declared a quorum present. It was noted Mayor Belsaas was absent from the meeting as he was on vacation. 2. Approve minutes of January 22, 2001 regular Council meeting. ROGER CARLSON MOVED TO APPROVE THE MINUTES OF THE JANUARY 22, 2001 REGULAR COUNCIL MEETING AS PRESENTED. BRUCE THIELEN SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Brian Stumpf had a personnel issue he wanted brought up. Roger Carlson wanted a discussion of Chelsea Road West added to the agenda and Jeff O'Neill had an update on his Chamber of Commerce presentation. 4. Citizen comments/petitions, requests and complaints. None. 5. Consent Agenda A. Consideration of approving new hires and departures for the Community Center and Liquor Store. Recommendation: Ratify the hiring of the part-time employees for the Community Center and Liquor Store as identified. B. Consideration of a development stage PUD and preliminary plat to permit the expansion of a bus service and sales facility. Applicant: Hoglund Bus Company. Recommendation: Approve the PUD development state plan subject to compliance with the following requirements: Additional tree plantings recommended throughout the property. 2. Recommendation that the parking areas be supplied with movable concrete curb stops to help delineate parking spaces and avoid contact between vehicles and buildings. Staff also recommends construction of curb at Oakwood Drive access points. The curb should extend from Oakwood Drive richt-of-wav line to a distance of 30'. 3. Provide a drainage plan to the Cite Engineer for review and comment. Council Minutes - 2/12/01 4. The Iar`e area shoxx n as bus park InQ \\ hich is currentI\ cove red grass should be mo\\ ed on a reuular basis. C. Consideration of approving the date for annual Board of Review. Recommendation: Approve setting Wednesday, May 9. 2001 at 7 p.m. as the date for the 2001 Board of Review. BRUCE THIELEN MOVED TO APPROVE THE CONSENT AGENDA. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. None. 7. Consideration of a request for modification of deferred assessment - Edgar Klucas property. City Administrator, Rick Wolfsteller, provided background information on the assessment of the Edgar Klucas property located on West River Street. A 1981 project provided sanitary sewer, water and street improvements for the property. At the time the project was assessed the Council, at the request of the property owner, deferred the assessment until such time as the property was sold or developed. In 1989 a portion of the property was sold and at that time upon the recommendation of the City's attorney the remaining amount was levied as a deferred assessment with an interest rate of 13%. Mr. Klucas is in process of selling is property which means the deferred assessment amount is due. Mr. Klucas is requesting that the Council consider a reduction in the amount of interest that is being charged on the deferred assessment. The Council discussed a number of options. If no change was made in the interest rate the amount of the deferred assessments against the property would be approximately $84,209 (as of February 1,2001). Another option was to charge the 13% interest on the deferred assessment from the time it was levied until the time the bonds were paid off (1989-1992) and then charge a reduced interest rate. Rick Wolfsteller noted that the county charges 10% on unpaid amounts and this could be the interest rate used by the City for the period after the bonds were paid off. If the City chose this option the amount of the deferred assessment as of February 1. 2001 would be $75,833.97. Tom Moores representing Edgar Klucas stated that the interest rate being charged was too high. He stated that City had considered the Klucas property a blight area and that Mr. Klucas had made an effort to get the property cleaned up. He felt 8% would be a more appropriate interest rate. It was noted that from 1981 to 1989 there was no interest charged on the deferred assessment amount. The property went 7 '/2 years without incurring interest costs while those property owners who were assessed were paying 13%. The Council was cautioned that there are other Council Minutes - 2/12/01 properties in the City with deferred assessments and their action on this request could set a precedent. BRIAN STUMPF MOVED TO ADJUST THE INTEREST RATE FOR THE DEFERRED ASSESSMENT AMOUNT ON THE EDGAR KLUCAS PROPERTY BY CHARGING 13% INTEREST FROM 1989-1992 AND 9% INTEREST FROM 1992 TO THE TIME PROPERTY IS SOLD OR DEVELOPED (ESTIMATED AMOUNT OF DEFERRED ASSESSMENTS AS OF 2/1/01 WOULD BE $73,041.60). ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of US Filter (PSG) contract for operation of wastewater treatment plant. John Simola, Public Works Director briefly reviewed the revised contract with the Council. The contract amount had been approved previously and the only other significant change was that PSG would provide a performance bond equal to the value of their annual fee. ROGER CARLSON MOVED TO APPROVE THE CONTRACT WITH PSG WITH THE ADDITIONAL LANGUAGE REQUIRING A CONTRACT PERFORMANCE BOND. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Consideration of appointment to Cemetery Committee. John Simola reported that three citizens, Arlene McIntire, Karen DeBoer and Jo Havel, had expressed interest in serving on the Cemetery Committee as a volunteer. The other committee members include Roger Carlson, John Simola, Gregg Engle, Rick Traver and Scott Hill. It is anticipated that it will take six months to a year for the committee to complete their work on setting policies and regulations for the cemetery. The first meeting of the committee is tentatively set for Wednesday, February 21 at 3 p.m. BRUCE THIELEN MOVED TO INVITE ALL THREE OF THE PEOPLE WHO HAD EXPRESSED AN INTEREST TO SERVE ON THE COMMITTEE. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Items add to the agenda: Personnel: Brian Stumpf stated that he had received comments about a city employee who was also working for another community and asked that the Personnel Committee look at this issue at their next meeting and report back to the Council. The Personnel Committee will try to meet before the next Council meeting if possible. Chelsea Road West: Roger Carlson indicated that he had been contacted by several people about the stop sign at Chelsea Road West. He questioned whether the four way stop is temporary or permanent. John Simola, Public Works Director, responded that in the spring the city would be looking at the traffic counts in the area and then make a determination. It was noted that it is somewhat hazardous in J Council Minutes - 2/12/01 that vehicles approaching the intersection watch the lights at Chelsea Road and TH 25 and fail to notice the stop sign. The Council also discussed the right turn lane at TH 25 and County Road 75. The Council directed the staff to proceed with traffic study of the Chelsea Road West intersection at this time. Chamber of Commerce Presentation: Jeff O'Neill informed the Council that he will be making a presentation to the Chamber of Commerce on February 15`` relating to developments within the City, growth trends and annexation and invited the Council to attend. Acoustics: Fred Patch reported that representatives from the Bose Company will be here on Friday, February 16"' to work on solutions to the acoustic problems of the building. He requested that a member of the Council attend. Roger Carlson indicated that he will try to be in attendance. 10. Approve payment of bills for February. BRUCE THIELEN MOVED TO APPROVE PAYMENT OF BILLS FOR FEBRUARY. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11. Adjourn. Acting Mayor Clint Herbst adjourned the meeting at 7:55 AZ -S Recording Secretary 4