Loading...
City Council Minutes 05-28-2019REGULAR MEETING — MONTICELLO CITY COUNCIL Tuesday, May 28, 2019 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd Hilgart Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the Consent Agenda with the addition of 2V Consideration of approving application for a 4-dav tempora liquor license for the Monticello Lions for the Music on the Mississippi Outdoor Concert Series at West Bridge Park on Mav 30, June 27, Julv 25. and August 22, 2019. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Minutes Regular Meeting Minutes from May 13, 2019 Councilmember Gabler moved approval of the regular meeting minutes of May 13, 2019. Councilmember Fair seconded the motion. Motion carried unanimously. D. Citizen Comments • Mark Spriggs, President of Monticello Help Center, notified the City Council and staff of their intent to move out of their current space into a larger facility. This is primarily due to shortage of storage space. E. Public Service Announcements • City Council and staff recognized Planning Commission Chairman Brad Fyle for his dedication to public service. • Walk `n' Roll is Saturday, June 8 from 9 a.m. — 1 p.m. F. Council Liaison Updates • Parks & Recreation Commission — Councilmember Fair provided an update on the May 23 Park and Recreation Commission meeting. Items included: 1) Update from Monti Arts on the murals being painted downtown; 2) Par West Disc Golf moved to Montissippi County Park; 3) Trail maintenance is in progress; and 4) Columbarium will be installed by the end of June at Riverside Cemetery. City Council Minutes — May 28, 2019 Page 1 18 G. Department Updates • City Administrator Update - Jeff O'Neill provided an update on the following items: 1. The fire station sales tax legislation was approved and signed into law and will provide a savings of approximately $180,000. 2. New fire station project is on schedule. 3. Updated on Xcel Energy Preferred Plan that will relicense the plant for at least another 10 years to 2040 with the possibility of 20 more years. There will be formal review by Public Utilities Commission in July. 4. Provided summary of National Energy Institute Transportation table top. 5. The regular quarterly meeting with Xcel Energy is scheduled for June 3. 6. The School District and city are planning an emergency response drill for some time in August. 7. The crosswalk/signal system design at Washington and Broadway is being reviewed. 8. Staff will be meeting with Wright County Sheriff's Office regarding their local office location to school property. Construction Update — Matt Leonard, City Engineer/Public Works Director, provided a construction update on the following: 1. 2018 Pedestrian Improvements: Sod had been place on 6th and 7th Streets. The sidewalk has been poured at Bakken Street and will be backfilled next. The trail along CSAH 39 is being graded and paved later in week if weather allows. 2. The bridge of Fallon Avenue Overpass is being painted. 3. Fallon Avenue landscaping is taking place. Trees and most plants have been planted and currently working on mulching the three roundabouts. Irrigation is in process of being installed. 4. The Bertram Chain of Lakes Athletic Complex project is progressing. The site is being graded and storm sewer has been installed the gravel is being hauled in for the parking lot. Public Works/Engineering Update — Matt Leonard provided his annual update to the City Council. The update included an overview of Public Works, information on 2019 capital projects, and future capital projects. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda excluding items L, S, T, and U, and the addition of item V. Councilmember Hilgart seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $553,542.87. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for MCC and termination for MCC. City Council Minutes — May 28, 2019 Page 2 18 C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2019-37 accepting a donation of $500 from CentraCare Health Monticello for Music on the Mississippi. Recommendation: Adopted Resolution 2019-37 accepting the donation. E. Consideration of adopting Resolution 2019-38 accepting donations of $4,670 for the Walk `n' Roll event. Recommendation: Adopted Resolution 2019-38 accepting the donations for Walk `n' Roll. F. Consideration of approving a Special Event Permit allowing exclusive use of West Bridge Park and related assistance in conjunction with the Brewfest event on August 17, 2019. Applicant: Monticello Lions Club. Recommendation: Approved the event permit including city assistance, use of municipal parking lots, street closures and waiving of special event permit fee and tent fees. The approval is contingent on: 1) continued site plan and parking use coordination with the Street Superintendent and Park Superintendent; 2) appropriate signage and fencing in coordination with the Street and Park Superintendents; 3) continued coordination with the Chief Building Official on any tent permits that may be needed; 4) verification of trash and portable bathroom services for the event; 5) verification of notification of affected local businesses and residents within a 2 -block radius of the park by permit holder no later than two weeks prior to event; and 5) event coordination with Wright County Sheriffs Office. G. Consideration of approving an application for temporary on -sale liquor license for the Monticello Lions Club for their Brewfest event on August 17, 2019. Recommendation: Approved the application for a temporary liquor license. H. Consideration of approving a Special Event Permit for Church of St. Henry's Fun Fest being held on August 24-25, 2019. Recommendation: Approved the special event permit including use of tables provided by Park Department. I. Consideration of approving applications for a 2 -day temporary liquor license and a charitable gambling permit for Church of St. Henry's festival on August 24-25, 2019. Recommendation: Approved the application for a two-day temporary liquor license. J. Consideration of authorizing city staff to work with Wright County to establish a second election precinct. Recommendation: Authorized staff to plan for a second precinct. K. Consideration of authorizing Classification and Compensation Study and awarding contract to Keystone Compensation Group. Recommendation: Authorized the Classification and Compensation Study and awarded contract to Keystone Compensation Group. L. Consideration of approving Ordinance 721 and Summary Ordinance 721 A for publication for amendments to the Monticello Zoning Ordinance as related to Self -Storage uses, and Ordinance 722, an amendment to the Spaeth Industrial Park Planned Unit Development District, and development contract for the Spaeth City Council Minutes — May 28, 2019 Page 3 18 Industrial Park Planned Unit Development. Applicant: Ken Spaeth. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. M. Consideration to acknowledge receipt of petition for annexation from Ronald Denn, General Partner, Denn Family Properties, LP and Ronald and Lisa Denn to proceed to verification of compliance with the Joint Resolution for Orderly annexation. Recommendation: Acknowledged receipt of an amended petition for annexation from Ronald Denn, General Partner, Denn Family Properties, LP and Ronald and Lisa Denn. N. Consideration of approving the purchase of a 2019 Kawasaki Mule 4 X 4 from Osseo Powersports for $18,431. Recommendation: Approved the purchased from Osseo Powersports for $18,431. O. Consideration of approving an easement agreement with Speedway in the amount of $1,928 for the 2018 Pedestrian Improvement Project, City Project 18C001. Recommendation: Approved the easement agreement with Speedway in the amount of $1,928. P. Consideration of approving pathway micro -surfacing improvement project and awarding contract to MP Asphalt Maintenance in the amount of $22,576. Recommendation: Accepted the quote and entered into contract with MP Asphalt Maintenance for annual pathway micro -surfacing in the amount of $229576.28. Q. Consideration of adopting Resolution 2019-39 authorizing the conveyance of city property located at 707 West Broadway and dispensing with statutory requirements for review by the Planning Commission and approving a contract for private development with Charles Maue. Recommendation: Adopted Resolution 2019-39 authorizing the conveyance of city property located at 707 West Broadway and dispensing with statutory requirements for review by the Planning Commission and approved contract with Charles Maue. R. Consideration of authorizing USAquatics to provide aquatic consulting, engineering, and design services associated with the replacement of the existing flume waterslide at the Monticello Community Center for $13,068. Recommendation: Accepted quotes and awarded contract to USAquatics in the amount of $13,068 for aquatic design and engineering services. S. Consideration of approving purchase of epoxy floor for the new fire station apparatus bay from SwedeBro in the amount of $77,950. Recommendation: ITEM REMOVED FROM CONSENT AGENDA. T. Consideration of approving purchase of security system for the new fire station from Russell Security in the amount of $42,153. Recommendation: ITEM REMOVED FROM CONSENT AGENDA. U. Consideration of approving purchase of audio-visual package for the new fire station from Tierney Brothers in the amount of $99,200. Recommendation: ITEM REMOVED FROM CONSENT AGENDA. City Council Minutes — May 28, 2019 Page 4 18 V. Consideration of approving application for a 4 -day temporary liquor license for the Monticello Lions for the Music on the Mississippi Outdoor Concert Series at West Bridge Park on May 30, June 27, July 25, and August 22, 2019. Recommendation: Temporary liquor license for named dates was approved. 2A. Consideration of items removed from the consent agenda for discussion L. Consideration of approving Ordinance 721 and Summary Ordinance 721 A for publication for amendments to the Monticello Zoning Ordinance as related to Self -Storage uses, and Ordinance 722, an amendment to the Spaeth Industrial Park Planned Unit Development District, and development contract for the Spaeth Industrial Park Planned Unit Development. Applicant: Ken Spaeth. Mayor Stumpf removed the item and expressed concern that these types of facilities will be used for self -storage or private use and not restricted for industrial uses. He is not in favor of using our current industrial property for self - storage when other industrial type businesses may want the space for an industrial that would provide jobs. Steve Grittman, NAC, provided a brief overview and noted that this type of storage is allowed in an I2 zoning, this amendment creates definitions for Commercial Self -Storage and Industrial Self -Storage. He also noted that both the IEDC and Planning Commission recommended approval. Decision 1: Councilmember Gabler moved approval of Ordinance 721 for amendment to the Zoning Ordinance establishing "Commercial" and "Industrial" Self -Storage land uses, to adopt Ordinance 722 approving the PUD District Ordinance Amendment the Spaeth Industrial Park PUD District, and the Development Agreement for the Spaeth Industrial Park PUD, based on findings in Resolution No. PC -2019-011. Councilmember Fair seconded the motion. Motion carried 4-1; Mayor Stumpf voted against for reason listed above. Decision 2: Councilmember Gabler moved to adopt Summary Ordinance 721A for publication. Councilmember Fair seconded the motion. Motion carried unanimously. S. Consideration of approving purchase of epoxy floor for the new fire station apparatus by from SwedeBro in the amount of $77,950. Councilmember Hilgart removed items S, T, and U, and all items were discussed together. Councilmember Hilgart wanted clarification on budget of all the fire station items. Fire Chief Mike Mossey responded to the budget and that these three items were most likely the largest pieces that they are bringing for approval. Councilmember Hilgart questioned why staff did not obtain bids. Dan Klein responded that he attempted to get bids but was unable to find anyone in State who would do floor this size. This vendor also has contract for rest of flooring in fire station. It is priced under consortium pricing so does meet bidding requirement. Councilmember Hilgart moved to purchase of flooring system from SwedeBro in amount of $77,950. Councilmember Davidson seconded the motion. Motion carried unanimously. City Council Minutes — May 28, 2019 Page 5 18 T. Consideration of approving purchase of security system for the new fire station from Russell Security in the amount of $42,153. Councilmember Hilgart questioned why the security system is being approved when it was already included in the budget. Dan Klein, responded to the security question that this approval was to approve the contract — even though it was included in the budget. The city is contracting for these item instead of the architect to save on design fees. The security system is included in the budget and is not additional. Councilmember Hilgart moved approval of the security system from Russell Security in the amount of $42,153. Councilmember Fair seconded the motion. Motion carried unanimously. U. Consideration of approving purchase of audio-visual package for the new fire station from Tierney Brothers in the amount of $99,200. Councilmember Hilgart moved approval of the audio-visual package from Tierney Brother in the amount of $99,200. Councilmember Fair seconded the motion. Motion carried unanimously. 3. Public Hearings: None. 4. Regular Agenda: A. Consideration of accepting the 2018 Audit Report. Jim Eichten, MMKR, presented a summary of MMKR's findings and summarized the highlights of the city's audit. Mr. Eichten noted the following: clean opinion on financial statements; certificate of achievement for excellence in financial reporting; one finding reported; improvement general fund financial position; improving overall city financial position; and continued evaluation of financial reporting and related internal controls. Councilmember Gabler moved to accept the 2018 Audit Report. Councilmember Davidson seconded the motion. Motion carried unanimously. B. Consideration of a request for amendment to PUD and Development Stage PUD, and preliminary plat for the development of Spirit Hills South, a 48 unit single family residential in an R -A (Residential Amenities) District. Applicant: R.W. Land Holdings, LLC. Steve Grittman, NAC, provided an overview of the request. Mr. Grittman noted that the site is surrounded by residential neighborhoods to the south and east and that the city approved a preliminary plat for Spirit Hills in 2003. The new preliminary plat is very similar to the original plat. The original plat was 50 units the revised is 48 with some changes to lot size. The Planning Commission recommended approval by a 2-1 vote. Commissioner Fyle voted in dissent, citing concern with the access from Fenning Avenue. There was discussion regarding access. Wright County has originally stated that the developer would need to pay City Council Minutes — May 28, 2019 Page 6 18 for a right turn lane, however they have indicated that in lieu of a right turn lane, a by-pass lane is recommended to support the proposed development access. Staff modified condition to require that the developer work to address the safety concerns for the access in compliance with Wright County's recommendation. The following addressed the Council: Roger Winkelman, RW Land Holders, the developer, introduced himself and the desire to develop the parcel as soon as possible. Rene McCullough, 8829 Fenning Avenue, expressed concerns with the amount of units in the plat, speed and behavior of traffic along Fenning Avenue, and future construction of the Fenning Avenue as related to future growth. Seth Monroe, Rum River Surveying, noted that his company did the surveying and engineering for the site. Mr. Monroe addressed possible problems that could occur if the street access on Fenning Ave. was moved further south. Aaron Stonestreet, 5835 Bison Circle, expressed concern about the increase of traffic. He also mentioned that the speed of traffic on Fenning Avenue is high. Mr. Leonard responded that the State sets the posted speed limit. Once the street improvements are made and the development is completed, the city can request the State to do a speed study. Mr. Grittman also reviewed the revisions to pathway which included shifting a proposed trail and lot line adjustments. Angela Schumann, Community Development Director, added that in 2021 Wright County will complete improvements to Fenning Avenue and at that time will work with the city on the trail component. Councilmember Hilgart moved approval of the PUD amendment and Development Stage PUD and Preliminary Plat for Spirit Hills South, based on findings in Resolution No. PC -2019-012, subject to the revised conditions as incorporated in Exhibit Z. Councilmember Fair seconded the motion. Motion carried unanimously. C. Consideration of authorizing members of the Citv Council to narticinate in the I- 94 Coalition lobbying effort July 24-25, 2019 in Washington D.C. at an estimated cost of $1,000 per participant. Mayor Stumpf moved approval of Councilmember Gabler attending trip to Washington D.C. and the possible addition of one staff member. Councilmember Davidson seconded the motion. Motion carried unanimously. 5. Adjournment: By consensus, the meeting was adjourned at 8:26 p.m. Recorder: Jennifer Schreiber Approved: City Council Minutes — May 28, 2019 Page 7 18 Attest: City Administrator City Council Minutes — May 28, 2019 page 8 18