City Council Minutes 06-24-2019REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, June 24, 2019 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: Jim Davidson
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
C. Approval of Minutes
Regular Meeting Minutes from June 10, 2019
Councilmember Fair moved approval of the June 10, 2019 regular meeting
minutes. Councilmember Gabler seconded the motion. Motion carried
unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• City Hall, Public Works, DMV, and MCC will be closed on the 4th of July.
Hi -Way Liquors will be open 9 a.m. — 6 p.m.
• Stormwater utility fee takes effect July 1.
• Sue Seeger, Arts Consultant, provided an update on MontiArts activities.
F. Council Liaison Updates
• Library Board — Due to lack of quorum no official business was
conducted. There was an update that Great River Regional Library system
will no longer charge fines for juvenile/young adult readers.
• EDA — Councilmember Hilgart commented on the June 12 EDA meeting.
The preliminary development agreement with Bear Group was tabled, a
downtown fagade grant was tabled, and they reviewed the Briggs project.
G. Department Updates
• City Administrator Update - Jeff O'Neill provided an update on the
following items:
1. Staff will be attending the League of Minnesota Cities annual
conference on June 26-28.
2. Council and staff were invited to attend a meeting with
Representative O'Neil on Thursday, June 27.
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3. Volunteer Recognition picnic is Thursday, June 27 at 6 p.m. at
Ellison Park.
• Construction Update — Matt Leonard, City Engineer/Public Works
Director, provided a construction update on the following:
• Communications & Special Projects Coordinator Rachel Leonard
provided an annual update.
2. Consent Agenda:
Councilmember Fair moved approval of the Consent Agenda excluding items O and
P. Councilmember Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,495,364.39.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the liquor store and terminations for the MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: NO REPORT THIS CYCLE.
D. Consideration of adopting Resolution 2019-42 accepting donations of $250 from
TDS Telecom and $400 from Community United Methodist Church for Fire
Department Wildland Gear, a donation of Plants (value of $187) from EB
Gardens for Parks Department, a donation of $450 from All 4 Kids for Power of
Produce Kids Club and Color Me Fall event, and a donation of $1,500 from
Wright County Area United Way for Power of Produce Kids Club.
Recommendation: Adopted Resolution 2019-42 accepting the donations.
E. Consideration of adopting Resolution 2019-45 accepting a grant from Central
Minnesota Arts Board in the amount of $9,400 for public art at the Monticello
Community Center. Recommendation: Adopted Resolution 2019-45 accepting
the grant.
F. Consideration of approving a Special Event Permit allowing the use of Ellison
Park and related assistance in conjunction with Art in the Park/Taste of
Monticello on Saturday, July 13, 2019. Applicant: Chamber of Commerce.
Recommendation: Approved the special event permit allowing use of Ellison
Park and related assistance in conjunction with the Art in the Park/Taste of
the Town celebration on July 13, 2019.
G. Consideration of approving a Special Event Permit allowing use of West Bridge
Park, city streets and related assistance for the Party in the Park on Wednesday,
July 10, 2019. Recommendation: Approved the special event permit allowing
use of the West Bridge Park and temporary closing of River Street from 7
a.m. until 10 p.m. on Wednesday, July 10, 2019, including the use of public
parking facilities, staff resources and amenities as described in the
application, contingent on: continues site coordination with Streets
Superintendent and Parks Superintendent and notification of adjacent
property owners by permit holder.
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H. Consideration of approving an application for temporary on -sale liquor license for
the VFW Post 8731 for Monticello Chamber of Commerce Party in the Park event
on July 10, 2019. Recommendation: Approved.
I. Consideration of adopting Resolution 2019-43 approving the issuance of general
obligation bonds, series 2019A. Recommendation: Adopted Resolution 2019-
43 approving the issuance of general obligation street reconstruction and
improvement bonds, series 2019A.
J. Consideration of adopting Resolution 2019-44 accepting a $162,550.57 Deputy
Registrar Reimbursement Grant from the Minnesota Department of Public Safety
and authorize execution of the grant agreement and liability release.
Recommendation: Adopted Resolution 2019-44 accepting the grant from the
Minnesota Department of Public Safety and authorized execution of the
grant agreement and liability release.
K. Consideration of approving an electronic funds transfer policy.
Recommendation: Approved the electronic funds transfer policy.
L. Consideration of approving an accounts receivable write-off policy.
Recommendation: Approved the accounts receivable write-off policy.
M. Consideration of approving an amended purchasing policy. Recommendation:
Approved the amended purchasing policy.
N. Consideration of approving the renewal of the agreement with Allina Health for
training and certification for Monticello Fire Department first responders and
emergency medical technicians. Recommendation: Approved the agreement
with Allina Health.
O. Consideration of approving the purchase of $47,319 back-up generator for the
new fire station from Ziegler Power Systems, rescinding the original purchase of
$37,874 and adding $9,445 for a larger switch. Recommendation: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
P. Consideration of approving contract with Xcel Energy to provide power to the
transformer for the new fire station at an amount of $11,353. Recommendation:
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
Q. Consideration of approving a simple subdivision of an existing parcel and
concurrent administrative lot combination in an adjustment to an existing lot lone.
Applicant: SPO LLC. Recommendation: Approved the simple subdivision and
lot combination of Outlot B, River Mill, subject to the conditions in Exhibit Z
and based on findings in Resolution No. PC -2019-014.
R. Consideration of accepting quotes and awarding contract for the 2019 Street
Lighting Painting Project to Pole Painting Plus of Maple Lake, MN in the amount
of $14,280. Recommendation: Awarded contract to Pole Painting Plus in the
amount of $14,280.
S. Consideration of accepting quote and awarding contract for the 2019 Street
Pavement Marking project to AAA Striping for an estimated cost of $45,353.
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Recommendation: Awarded contract to AAA Striping in the estimated
amount of $45,353.
T. Consideration of approving a final scope and contract with the Lakota
Group/WSB for the Monticello 2040 Community Vision & Comprehensive Plan.
Recommendation: Approved the contract with Lakota Group/WSB for the
Monticello 2040 Community Vision and Comprehensive Plan.
2A. Consideration of items removed from the consent agenda for discussion
O. Consideration of approving the purchase of a $47,319 back-up generator for the
new fire station from Ziegler Power Systems, rescinding the original purchase of
$37,8 74 and adding $9,445 for a larger switch.
Councilmember Gabler removed the item and questioned the reason for the error.
Dan Klein, Fire Marshal/Emergency Manager, responded that there was one
number that wasn't caught which caused for the error.
Councilmember Gabler moved approval of the purchase of the back-up
generator at an amended cost of $47,310. Councilmember Fair seconded the
motion. Motion carried unanimously.
P. Consideration of approving contract with Xcel Energy to provide power to the
transformer for the new fire station at an amount of $11,353.
Councilmember Gabler removed the item and questioned the reason this cost was
missed. Dan Klein responded that the transformer is behind the fire station and
Xcel Energy will only extend so far onto the property and then charges so much
per foot.
Councilmember Gabler moved approval of contract with Xcel Energy to
provide power at an amount of $11,353. Councilmember Fair seconded the
motion. Motion carried unanimously.
3. Public Hearings:
None.
4. Regular Agenda:
A. Consideration of a request for Conditional Use Permit for a 92 unit Multi-
family/Assisted Living Facility in the R-4 (Medium -High Density Residence)
District. Applicant: Monticello Senior Housing Owner, LLC — Michael Hoagberg.
Steve Grittman, NAC, gave a presentation on the item. Headwaters development
is requesting approval of a 125 -unit senior living facility to be constructed upon
the 5 -acre site. The senior living facility is to be developed in two phases with the
initial phase being comprised of 92 units. Assisted living facilities are listed as a
conditional use in the R-4 District. This allows for detailed review of the proposed
development.
Mr. Grittman noted that the Planning Commission held a public hearing on June
4, 2019 and unanimously recommended approval.
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5.
Discussion ensued among City Councilmembers. Mayor Stumpf questioned the
requirement of building height and whether the limit is 25' or 35'. The city's
ordinance applies the 25' height requirement and the Mississippi Wild Scenic and
Recreational River District rules set their height requirement at 35'. Mr. Grittman
noted that the DNR commented that the MWSRR standard of 35' would apply.
Mayor Stumpf responded that the city should follow their own ordinance. He
questioned why the city's ordinance to be more restrictive was adopted. Angela
Schumann, Community Development Director, responded that the 25' that was
adopted in 2011 may have been provided from a model ordinance provided by the
DNR. Mayor Stumpf requested future clarification on why the 25' was adopted.
He added that if the city follows its own ordinance of a 25' requirement there
should be an update to the process.
It was a consensus of the City Council that this item should be brought back to
Planning Commission with the developer requesting a variance from the 25' foot
requirement. The other option would be an ordinance amendment. Angela
Schumann responded that both a variance and an ordinance will need to have a
public hearing at the Planning Commission. This public hearing could be held in
August. Angela Schumann noted that the city must act on the request for
Conditional Use Permit within 60 days of the request. This deadline is July 30,
2019. The applicant can request an extension if they so choose, however, the city
cannot extend the decision on the request.
Councilmember Gabler moved to table the item to the July 22, 2019.City
Council meeting based on conversation held above. Councilmember
Davidson seconded the motion. Motion carried unanimously.
Adjournment:
By consensus, the meeting was adjourned at 7:40 p.m.
Recorder:
Approved:
Jennifer Schreiber
Attest:
1441 City Administrator
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