City Council Minutes 07-08-2019 SpecialMINUTES
SPECIAL MEETING — MONTICELLO CITY COUNCIL
Monday, July 8, 2019 — 5 p.m.
Academy Room
City Hall - Monticello Community Center
Present: Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, Lloyd Hilgart
Absent: None
Others: City staff: Jeff O'Neill, Wayne Oberg, Jim Thares, Rachel Leonard, Angela
Schumann, Matt Leonard, Sarah Rathlisberger, Tom Moores, Tom Pawelk, and
Jennifer Schreiber
1. Call to Order
Mayor Brian Stumpf called the special meeting to order at 5 p.m.
2. 5 p.m. 2020 Budget Discussion
Wayne Oberg, Finance Director, gave a presentation which began with a review of
critical budget dates. September 9, 2019 or September 23, 2019 were noted for
preliminary levy and December 9, 2019 was noted for final levy, budget and fee schedule
adoption.
Discussion commenced on tax base changes, revenue sources, and debt levy. There will
be a decrease in NSP's tax base, however, that number is unknown. There was discussion
on increasing the refuse charge. Mayor Stumpf commented that he would like to see
revenues equal expenses in regard to refuse, however, not all within one year.
The known General Fund expenditure increases were noted. These included: police
contract, wages and benefits, visioning/2040 Comprehensive Plan, capital equipment,
park supplies, and election.
The debt service levy was discussed in addition to future capital improvement projects.
There was a question on when the new Public Works facility could possibly be built. It
was noted that the project could be completed in two years - possibly 2021-2022.
3. 5:20 p.m. Budget Workshop
Communications
Rachel Leonard, Communications & Special Projects Coordinator, presented a proposed
budget increase of $30,000 for a new city website.
Community Development
Jim Thares, Economic Development Manager, presented the budget for the EDA. The
EDA is requesting a budget of $355,000 for 2020, $7,000 greater than 2019. Mr. Thares
also gave a brief overview of the EDA's work plan which included marketing of
properties, support of Small Area Plan, focus on Block 52, housing initiatives, and
industrial development.
City Council Special Meeting Minutes —July 8, 2019
Ron Hackenmueller, Chief Building Official, presented the budget for Building & Code
Enforcement. He reviewed the budget items of personnel expenditures and the fees for
service from building permits and rental inspections.
Angela Schumann, Community Development Director, presented the budget for Planning
& Zoning. The primary budget increase is for the Comprehensive Plan. The amount
requested is $79,900.
4. 5:50 p.m. Pavement Management Review
Matt Leonard, City Engineer/Public Works Director, gave a presentation on the current
city pavement management program, what it is and why it is important. Monticello
maintains approximately 65 miles of local streets. Mr. Leonard reviewed different levels
of pavement condition and how it deteriorates drastically if not maintained.
Different maintenance techniques were presented. In addition historical pavement
investment was listed along with future funding options.
Staff recommended that the city maintain a certain pavement rating (PCI) of 75 and that
it invest $2 million per year. This would require a general fund contribution of $1.18
million per year which has historically been finance through bonding.
5. Adjournment
By consensus the meeting was adjourned at 6:15 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
Ci
;ritistrator
City Council Special Meeting Minutes — July 8, 2019