City Council Minutes 01-08-2001MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, January 8, 2001 - 7 p.m.
Members Present: Roger Belsaas, Roger Carlson, Clint Herbst, Brian Stumpf and
Bruce Thielen.
Members Absent: None.
Mayor Belsaas called the meeting to order at 7 p.m. and declared a quorum present.
2. Approve minutes of December 11, 2000 regular Council meeting.
Brian Stumpf asked that the minutes be corrected to reflect that the statement made in
Paragraph 2 on Page 5 was not attributed to hien.
BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE DECEMBER 11, 2000
REGULAR COUNCIL MEETING WITH THE CORRECTION NOTED. ROGER
CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
3. Consideration of adding items to theagenda.
John Simola had prepared preliminary information on policies for the Riverside Cemetery for
Council review. This information will be an agenda item on the January 22, 2001
Council meeting. It was suggested that the Personnel Committee review this information
at their meeting and bring it back to the full Council.
It was also requested that the City's snowplowing policy be placed on the next agenda.
4. Citizens comments/petitions, requests and complaints.
A resident of the Briar Oakes area stated that in previous years they were able to park in the lot
by Meadow Oaks Drive but this year it was posted for no parking and the lot was not plowed.
She requested that the Council consider designating a lot on the east side of town as a
commuter parking lot and as such keep it plowed. John Simola, Public Works Director, stated
that it had been posted because vehicles were blocking the access to the lift station. Mayor
Belsaas stated that he had also received calls regarding this and before having the Council make
any decision, he wanted to discuss this item further with the Public Works Director. The
Council will consider this at the next Council meeting.
�. Consent Agenda
A. Consideration of approving new hires and departures for the Community Center, Parks
Department and Liquor Store. Recommendation: Ratify the hiring of the part-time and
Council Minutes - 1/08/01
seasonal employees for the Community Center, Parks Department and Liquor Store.
B. Consideration of approving Change Order No. 4 and final payment for Project
No. 98 -OC, Chelsea Road East and Project No. 98-13C, Walnut Street Improvement.
Recommendation: Approve Change Order No. 4 adding $3,382.50 to the contract
and approving final payment in the amount of $35,562.28 to Buffalo Bituminous for
Project No. 98-08C, Chelsea Road East and Project No. 98-13C, Walnut Street
Improvement.
C. Consideration of approving final payment for Project No. 2000-02C, Walnut Street
Parking Improvements. Recommendation: Approve final payment to Buffalo
Bituminous for Project No. 2000-02, Walnut Street Parking Improvements in the
amount of $3,793.76.
D. Consideration of approving Change Orders No. 2, No. 5 and No. 6 for Project
No. 98-17C, CSAH 75 Improvements. Recommendation: Approve Change Orders
No. 2, No. 5 and No. 6 to Project No. 98-17C, CSAH 75 Improvements resulting in an
overall contract price of $1,958,185.22.
E. Consideration of appointments for 2001. Recommendation: Approve appointments as
follows:
Depositories: Marquette Bank Monticello. Chief Financial Officer authorized to designate other
depositories for investment purposes only.
Newspaper: Monticello Times
Housing & Redevelopment Authority:
1. Bob Murray
12/2001
(5 -year staggered terms)
2. Steve Andrews
12/2002
3. Dan Frie
12/2003
4. Brad Barger
12/2004
5. Darrin Lahr
12/2005
Planning Commission:
1. Robbie Smith
12/2003
(Assuming 3 -year staggered terms)
2. Richard Carlson
12/2001
3. Roy Popilek
12/2001
4. Rod DraQsten
12/2002
5. Dick Frie
12/2002
Health Officer: (1 year)
River Place Physician Clinic
Acting Mayor: (1 year)
Clint Herbst
Joint Commissions:
Community Education Ro-,er Belsaas
Fire Board Rick Wolfsteller and Brian Stumpf
MOAA Roger Belsaas and Clint Herbst
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Library Board: (3 -year staggered)
1.
Tom Parker
12/2002
2.
12/2003
3.
Jeanette Lukowski
12/2002
4.
Jim Maus
12/2003
5.
Diane Herbst
12/2001
Attorney:
Dennis
Dalen of Olson, Usset & Weingarden
Planner:
Northwest
Associated Consultants (Steve Grittman)
Auditor:
Gruys,
Borden, Carlson & Associates
Recycling Committee:
Bruce
Thielen
Economic Development Authority:
1.
Roger Carlson,Counci1
12/2006
(6 -year staggered terms)
2.
Clint Herbst, Council
12/2002
3.
Ken Maus
12/2002
4.
Darrin Lahr
12/2003
5.
Barb Schwientek
12/2004
6.
Bill Demeules
12/2005
7.
Ron Hoglund
12/2001
Engineer:
WSB & Associates
Police Advisory Commission:
I.
Brian Stumpf, Council
12/2002
(3 -year staggered terms)
2.
Dick Slais
12/2003
3.
David Gerads
12/2003
4.
Brad Fvle
12/2001
5.
Liz DeMarais
12/2002
Parks Commission:
I.
Earl Smith
12/2001
(3- year staggered terms)
2.
Larry Nolan
12/2002
3.
Fran Fair
12/2003
4.
Nancy McCaffrey
12/2002
5.
Rick Traver
12/2001
DAT (Design Advisory Team)
I.
Pam Campbell
12'2002
(2 -year staggered terms)
2.
Susie W6chouski
121 '2002
3.
Dennis Sullivan
1212002
4.
Carl Sorenson
12/2001
5.
Ron Hoglund
12/2001
6.
Mike Cyr
12/2001
7.
Vacant
12/2001
MCC Advisory Board
I.
Harvey Kendall
12/2003
(3 -year staggered terms)
2.
Bob Murray
12/2003
MCC established 9/11/00 and members
3.
Wanda Kraemer
12/2002
appointed 10/9/00.
4.
Roger- Belsaas
12/2002
5.
Idella Ziegler
12/2001
Council liaison (ex -officio) appointments to City committees:
Council Minutes - 1/08/01
F. Consideration of ordinance amendment revising penalty provision. Recommendation:
Approve ordinance amendment to reflect that the City will impose the maximum fines
allowed by state statute. Ord. Amd. 9358.
G. Consideration of approving final payment Wildwood Ridge Area Booster Pump, Project
No. 98-24C Moorhead Construction. Recommendation: Authorize final payment to
Moorhead Construction in the amount of $1,000 for Project No. 98-24C.
H. Consideration of approval of concept stage of planned unit development for a town
home development. Applicant: Eagle Crest Northwest, Inc. Recommendation: Approve
concept plan as identified in Alternative 1 of the Planning Commission report based on
the finding that the concept plan with modifications as requested is consistent with the
neighborhood, will not result in a depreciation of land values and is consistent with the
Comprehensive Plan.
I. Consideration of adopting a joint resolution supporting annexation of the water
tower/park site. Recommendation: Adopt a joint resolution supporting annexation of
the water tower site and adjoining land purchased for park purposes. Res. 2001-02.
J. Consideration of adopting a joint resolution supporting annexation for Phase II of the
Groveland Development - Ocello, LLC. Recommendation: Adopt a joint resolution
supporting annexation request 94 for the Groveland Development and submit to
township and State Planning Agency with securities to be provided prior to final
platting. Res. No. 2001-01.
K. Consideration of authorizing establishment of a full-time liquor store clerk/stock person
position. Recommendation: Authorize establishment of a full-time liquor store clerk/
stock person position with the position to be a grade two with a salary range of
$10. 6/hr. to $13.2 0/hr.
Bruce Thielen asked that item 5K be removed from the consent agenda. Roger Belsaas
noted that under the appointments for the Library Board the position that was held by Gordy
Jacobson is now vacant.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEM 5 K. CLINT HERBST SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
L!
HRA
Brian Stumpf
Planning Commission:
Clint Herbst
Parks Commission:
Roger Carlson
Police Commission:
Brian Stumpf
Library Board:
Bruce Thielen
MCP:
Bruce Thielen
F. Consideration of ordinance amendment revising penalty provision. Recommendation:
Approve ordinance amendment to reflect that the City will impose the maximum fines
allowed by state statute. Ord. Amd. 9358.
G. Consideration of approving final payment Wildwood Ridge Area Booster Pump, Project
No. 98-24C Moorhead Construction. Recommendation: Authorize final payment to
Moorhead Construction in the amount of $1,000 for Project No. 98-24C.
H. Consideration of approval of concept stage of planned unit development for a town
home development. Applicant: Eagle Crest Northwest, Inc. Recommendation: Approve
concept plan as identified in Alternative 1 of the Planning Commission report based on
the finding that the concept plan with modifications as requested is consistent with the
neighborhood, will not result in a depreciation of land values and is consistent with the
Comprehensive Plan.
I. Consideration of adopting a joint resolution supporting annexation of the water
tower/park site. Recommendation: Adopt a joint resolution supporting annexation of
the water tower site and adjoining land purchased for park purposes. Res. 2001-02.
J. Consideration of adopting a joint resolution supporting annexation for Phase II of the
Groveland Development - Ocello, LLC. Recommendation: Adopt a joint resolution
supporting annexation request 94 for the Groveland Development and submit to
township and State Planning Agency with securities to be provided prior to final
platting. Res. No. 2001-01.
K. Consideration of authorizing establishment of a full-time liquor store clerk/stock person
position. Recommendation: Authorize establishment of a full-time liquor store clerk/
stock person position with the position to be a grade two with a salary range of
$10. 6/hr. to $13.2 0/hr.
Bruce Thielen asked that item 5K be removed from the consent agenda. Roger Belsaas
noted that under the appointments for the Library Board the position that was held by Gordy
Jacobson is now vacant.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEM 5 K. CLINT HERBST SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
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Council Minutes - 1/08/01
6. Consideration of items removed from the consent agenda for discussion.
Item #5K would authorize the establishment of a full-time liquor store clerk/stock person
position. Bruce Thielen felt this should be reviewed by the Personnel Committee. The Council
concurred that the proper procedure would be to have it go through the Personnel Committee
and then have it brought before the Council.
BRUCE THIELEN MOVED TO TABLE ACTION ON ITEM #5K (ESTABLISHMENT OF
A FULL-TIME LIQUOR STORE CLERK/STOCK PERSON POSITION) AND TO REFER
THE MATTER TO THE PERSONNEL COMMITTEE. CLINT HERBST SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
7. Public Hearing - Vacation of easements 90" Street Addition.
Mayor Belsaas opened the public hearing on the vacation of the easements within the 90"
Street Addition. There was no one present who spoke for or against the proposed vacation.
Mayor Belsaas closed the public hearing. Public Works Director, John Simola, stated that
the easements being vacated should be re-established with the plat reconfiguration but he did
express concern that there was no drawing of the proposed plat showing that.
f CLINT HERBST MOVED TO VACATE EASEMENTS CONTAINED WITHIN THE
l ORIGINAL 90TH STREET ADDITION PLAT. ROGER CARLSON SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
8. Consideration of agreement with Sunny Fresh Foods, Inc. for wastewater discharge
Permit increase and cost sharing for expansion of the City's wastewater facilites
The Council reviewed the draft agreement for a wastewater discharge permit increase for Sunny
Fresh Foods. Brian Stumpf suggested that it was important that Sunny Fresh Foods cost
sharing percentages be shown since they are committing to a percentage of the cost, whatever
that may ultimately be, rather than a specific dollar amount. It was pointed out that the
estimates will be revised at least twice; first when the feasibility study has been completed and
secondly when the bids prices are known. Sunny Fresh will be kept apprised of any changes in
the cost estimates. Dennis Darnell from Sunny Fresh was present and acknowledged that Sunny
Fresh was aware that the cost figures used were estimates and subject to change.
There was additional discussion on the cost sharing agreement. Sunny Fresh Foods will
petition the City for construction of each improvements; sludge thickening, sludge storage
and construction of SBR tank #4 and will waive its right to notice of public hearing and
assessment notice. Each phase that is completed will be a levied assessment based on the
cost sharing agreement against the Sunny Fresh Foods property. The Council discussed how
the balance of the project costs not fielded by Sunny Fresh Foods would be financed. The City
Administrator was directed to check into how a bond could be structured so that the City's share
of the cost would come towards the end of the term of the bond. There was also some question
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on the interest payment. Mr. Darnell indicated that he understood that for each year the bond
was moved up, Sunny Fresh Foods would pay the entire interest cost. The Council will be
reviewing costs and financing issues again once the feasibility studies are completed.
It was asked how the wastewater discharge permit increase would affect the longevity of the
existing plant. John Simola stated that there is room for six tanks at the present site. With two
tanks operating there is capacity of two million gallons. If the site expands to six tanks it would
be handling approximately six million gallons. It is anticipated that the expansion to six tanks
would take place over a period of 40-60 years and that the expansion would handle flows for a
population of 24,000.
BRUCE THIELEN MOVED TO APPROVE THE DRAFT AGREEMENT AND
AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH SUNNY FRESH
FOODS TO BEGIN THE SLUDGE THICKENING PROJECT AT AN ESTIMATED COST
OF $638,000 AND TO AUTHORIZE STAFF TO WORK WITH HDR TO BRING
TOGETHER A PROPOSAL FOR DOING A REQUEST FOR PROPOSALS FOR A DESIGN
BUILT PROJECT WHICH WILL BE SUBMITTED TO THE COUNCIL AT A FUTURE
MEETING. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
John Simola indicated that the wastewater plant does have the capacity to handle the proposed
discharge permit increase and noted that there are penalties in place for any violation of the new
discharge permit.
9. Approve payment of bills for January.
ROGER CARLSON MOVED TO APPROVE PAYMENT OF BILLS FOR JANUARY.
CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Clint Herbst asked about the status of the resolution of the acoustics problem for the Council
Chambers. Fred Patch reported that contract documents had just been signed with Bose Corporation
and they were in the process of designing it. Depending on the cost, the improvements may be phased
in over a two year period.
10. Adjourn.
BRIAN STUMPF MOVED TO ADJOURN AT 7:40 P.M. ROGER CARLSON SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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Con