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City Council Minutes 05-09-2005MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday May 9, 2005 - 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian Stumpf Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2A. Approve minutes of April 25, 2005 regular Council meeting. Glen Posusta noted a correction on Page 11 that the rezoning for the apartment area should be R-2 not R -2A. Tom Perrault pointed out a spelling error on Page 10 and questioned on Page 7 the location of the apartments in the Poplar Hill development. After discussion it was determined that the apartments are on the west side of the development. GLEN POSUSTA MOVED TO APPROVE THE MINUTES OF THE APRIL 25, 2005 REGULAR COUNCIL MEETING WITH THE CORRECTIONS NOTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2 B. Approve minutes of April 25, 2005 Special Meeting. It was noted that the special meeting on the Heritage development started at 5:30 p.m. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE APRIL 25, 2005 SPECIAL MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to theagenda. Jeff O'Neill updated the Council on a neighborhood meeting on the Heritage development scheduled for Wednesday, May 25, 2005 at 6 p.m. at the Silver Springs Golf Course. Mailed notice will be sent out to affected parties. Clint Herbst added to the agenda consideration of approving revisions to the orderly annexation agreement. 4. Citizen comments, petitions, requests and complaints. No one spoke under citizen comments. 5. Consent agenda. A. Consideration of new hires and departures. Recommendation: Ratify hires and Council Minutes - 5/9/02 departures as identified. B. Consideration of approving temporary 3/2 beer license to Monticello Lions Club for Riverfest Celebration, July 9-10, 2005. Recommendation: Approve issuance of temporary liquor license for 3/2 beer for the Monticello Lions Club for Riverfest on July 9-10, 2005. C. Consideration of renewal of two year assessor contract with Wright County. Recommendation: Authorize renewal of contracting services with Wright County Assessor's Office for the 2006 and 2007 assessment years. D. Consideration of a request for a conditional use permit for an off-site monument sign for a planned unit development - Applicant Premier Banks. Recommendation: Approve the conditional use permit and development stage PUD for Premier Banks on Lot 2, Block 1, Prairie Ponds 2" d Addition based on a finding that the proposed plan is consistent with the goals of the Comprehensive Plan, subject to the applicable conditions of Exhibit Z as follows: 1. The shared access easement agreement for the private drive shall be reviewed in detail and approved by the City. 2. The applicant should eliminate two (2) parking stalls on the southeastern portion of the site that do not meet the ordinance requirements. 3.All striped areas within the parking lot shall be landscaped and surrounded by raised concrete curb. 4. The entire perimeter parking lot shall be curbed although the future expansion area to the north may be rolled asphalt until that parcel is developed. 5. A minimum of six (6) parking islands shall be identified within the parking lot area. 6. The bank drive -isles shall be a minimum of ten (10) feet in width from the edge of curb to the edge of curb. 7. The applicant shall revise the landscaping plan to include additional trees and shrubs at the perimeter of the building and site area, near both entrances, and near the trash enclosure. All landscaping areas shall be irrigated and provide a minimum of one year landscaping guarantee. Tree and shrub plantings should exceed the ordinance requirements to support the use of PUD on this site. 8. The landscaping plan shall include a minimum of four (4) landscaped parking islands within the parking area. 9. The photometric plan shall be revised to meet the maximum foot candle requirements of the Zoning Ordinance. 10. The applicant shall provide building details of the trash enclosure for review and approval. 11. The grading, drainage, erosion control and utility plans are subject to the review and approval of the City Engineer. 12. The applicant shall enter into a development agreement and PUD agreement with the City to be drafted by the City Attorney. 13. Additional comments from City staff, Planning Commission or City Council. 14. Staff recommended the overall sign area be reduced to accommodate either two monument signs (one on the southeastern portion of the site and one near the private drive) or limited to one pylon sign. The Planning Commission recommended the pylon sign plus a monument sign at Deegan LI/ Avenue. E. Consideration of a request for a conditional use permit for open and outdoor storage for 2 Council Minutes - 5/9/02 the storage of scrap metal and similar materials associated with business use in an I-1 District - Applicant: Integrated Recycling. Recommendation: Approve the conditional use permit for open and outdoor storage and a 13 foot fence meeting structural engineering requirements for Integrated Recycling at 9696 Fallon Avenue based on a finding that the request meets the specific regulations of the zoning ordinance for this use. F. Consideration of a request for a conditional use permit allowing for a drive -up convenience fast food establishment - Applicant: Arby's (RTM Restaurant Group). Recommendation: Approve the conditional use permit for Arby's (RTM Restaurant Group) located at the northwest intersection of State Highway 25 and School Boulevard, based on the plans and supporting information provided and based on a finding that the project is consistent with the goals of the City's Comprehensive Plan and Zoning Ordinance regulations and subject to the conditions found in Exhibit Z as follows: 1. Adding a pedestrian sidewalk connection to the restaurant from the pathway on School Boulevard and from the sidewalk on Deegan Avenue. 2. Work with the City to ensure that site lighting will be in conformance with City regulations. 3.Revise the landscape plan to add shrub plantings along Highway 25. 4. Revise the landscape plan to add significant shrub plantings around the trash enclosure. G. Consideration of EDA Year End Report. Recommendation: Accept the 2004 Year -End EDA Balance Sheet; Statement of Revenues, Expenditures, and Changes in Fund Balance, Activity Report and 2005 Cash Flow Projections as presented. H. Consideration of approving final plat and development agreement - Club West Addition. Recommendation: Approve the Club West final plat, subject to the revisions as noted and the submission of a complete set of revised preliminary plat documents, and to approve the Club West development agreement. I. Consideration of approving final plat and development agreement - Timber Ridge 2nd Addition. Recommendation: Approve the Timber Ridge 2nd Addition final plat subject to the revisions noted below and approve development agreement. 1) Public right-of-way needed for cul-de-sac; 2) Plat right-of-way 5 feet outside cul-de-sac curb; 3) Check setback to verify it meets 3 0' building setback requirement. J. Consideration of an amendment to a conditional use permit allowing for the intensification of an existing drive -up convenience fast food establishment in a B-3 District. Applicant: McDonald's Corporation. Recommendation: Approve the amendment to the conditional use permit for McDonald's, 100 Oakwood Drive, to allow a second drive-through subject to the conditions listed in Exhibit Z as follows and based on a finding that the use is appropriate for the zoning district and the proposed site. 1. The applicant provide a safety railing at the east entrance, adjacent to the drive through facility and a pedestrian surface at that location. J Council Minutes - 5/9/02 2. The applicant's revised detailed landscape plan is subject to staff approval. 3. The applicant resolve issues related to current property lighting. 4. Recommendations of other City staff, Planning Commission and/or City Council. Wayne Mayer requested that agenda item #51) be pulled for discussion and Tom Perrault asked that agenda item #5I be pulled. GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS #51) AND #5I. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. #5D CUP for Premier Bank: Wayne Mayer questioned that the agenda item was asking for more than what was listed on the agenda and he wanted to verify that the approval being requested was for a conditional use permit and development stage PUD and not just an off-site monument sign. Jeff O'Neill stated the Council was being asked to approve a conditional use permit and development stage PUD as well as signage. Glen Posusta stated that the Planning Commission had requested that there be some slight changes to the building architecture but that item was not listed on Exhibit Z. Clint Herbst suggested that there be something done to the design that would break up the impression of one big square brick. Clint Herbst also expressed his concern about the square footage of the signs. The applicant was proposing four wall signs totaling 492 sq. ft., one pylon sign of 96 sq. ft. and one monument sign of 156 sq. ft. for a total of 744 square feet. The City ordinance allows only 300 sq. ft. and Clint Herbst questioned whether a variance to the sign ordinance had been granted. Staff had recommended that the applicant be allowed either two monument signs or one pylon sign. The Planning Commission had recommended that the applicant be allowed the pylon sign and a monument sign at Deegan Avenue. Dick Frie said in his recollection during the discussion of this issue at the Planning Commission the square footage of the signs did not come up. Wayne Elam, Nelson Builders was present representing Premier Bank. He stated the bank is asking for approval of the 744 square feet of signage as requested. Glen Posusta stated that with the size of the building and amount of signage on it, the building would really stand out and grab attention and he didn't feel there was any need for the off site sign. The applicant was given an option of one pylon sign or two monument signs and this information was relayed to the developer. Planning Commission Chair Dick Frie said the building has room for four tenants so the monument sign would be for the other tenants. The monument sign proposed for Deegan Avenue would be designed so that Premier Bank would have the 30 feet of space at the top of the sign and the individual tenants would have signage below that. Glen Posusta felt the pylon sign was not needed and eliminating that sign would reduce the square footage to about 650 square feet which is still double what the ordinance allows. Brian Stumpf felt the monument sign for 0 Council Minutes - 5/9/02 the four tenants was a better option that the pylon sign. Dick Frie stated that he had just asked if the signs being proposed were in compliance as long as it was one or the other (pylon or monument). He said there was never any concern expressed about the size of the pylon or monument signs. Glen Posusta asked if there was still time in the process to fine tune the this and Jeff O'Neill indicated there was. GLEN POSUSTA MOVED TO APPROVE THE OFF-SITE MONUMENT SIGN FOR THE PLANNED UNIT DEVELOPMENT FOR PREMIER BANK AND NOT THE PYLON SIGN. Brian Stumpf asked for clarification as to whether there would be any change to the wall signs. Glen Posusta said he was not proposing any change to the wall signs. In additional discussion the location of the monument sign was reviewed. Glen Posusta stated that the building is approximately 35 feet and the signage placed on the building will definitely stand out so they don't need more than one sign off-site. Dick Frie noted that in the B-4 District the building height is two stories and the bank building is proposed to be three stories which the Planning Commission approved. Nelson Builders asked if the Council would reconsider the pylon and monuments signs if the bank reduced the square footage of the wall signs. Glen Posusta felt there was just too much signage. John Simola questioned the location of the monument sign as he felt it might create some visibility problems and asked that the City work with the applicant to relocate the sign to eliminate this problem. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION. GLEN POSUSTA MOVED TO APPROVE THE CONDITIONAL USE PERMIT AND DEVELOPMENT STAGE PLANNED UNIT DEVELOPMENT FOR PREMIER BANK ON LOT 2, BLOCK 1 PRAIRIE PONDS SECOND ADDITION BASED ON A FINDING THAT THE PROPOSED PLAN IS CONSISTENT WITH THE GOALS OF THE COMPREHENSIVE PLAN SUBJECT TO THE CONDITIONS OF EXHIBIT Z WITH THE ADDITION OF #14 (SLIGHT ARCHITECTURAL MODIFICATION IN THE BUILDING FACADE). BRIAN STUMPF SECONDED THE MOTION. In further discussion, Tom Perrault asked about the traffic flow on the drive through. Drive through traffic would come off the cul-de-sac and exit onto a private road that goes to Deegan Avenue. Wayne Mayer noted that the building is proposed to be three stories and housing multiple tenants. He stated he had some concerns about the unisex bathrooms on the top three floors and had talked to Fred Patch, the building official on the matter. Fred Patch stated the plan shows unisex bathrooms on all floors except the basement where there are separate facilities for men and women. Fred Patch said it seems unusual to separate public restrooms facilities from the public and it is something that he would check into further. Wayne Mayer asked if this should be a condition added to Exhibit Z. 5 Council Minutes - 5/9/02 GLEN POSUSTA AMENDED HIS MOTION TO ADD AS #15 TO EXHIBIT Z TO HAVE THE MEN AND WOMEN'S ACCESSIBLE FACILITIES ON THE FIRST FLOOR OF THE BUILDING. BRIAN STUMPF SECONDED THE AMENDED MOTION. MOTION CARRIED UNANIMOUSLY. #5I Timber Ridge 2"' Addition - Tom Perrault questioned the road layout as nothing was shown in the final plat document. He also wondered if the roads would be private or public. Jeff O'Neill stated that the preliminary plat had been approved a number of years ago and this is just a subsequent phase of the development. BRIAN STUMPF MOVED TO APPROVE THE TIMBER RIDGE 2ND ADDITION FINAL PLAT SUBJECT TO PLACEMENT OF SECURITIES WITH THE CITY FOR DEVELOPMENT RELATED COSTS AND EXECUTION OF THE DEVELOPMENT AGREEMENT. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Review of bids and consideration of award of contract for 1.0 million gallon water tower, City Project No. 2004-30C. Mark Rolfs from Bonestroo, Rosene and Anderlik was present to review the bids with the Council. The project was bid for a solid steel elevated water tower (hydropillar) and a composite water tower with the tank made of steel and the column being concrete. Two bids were received and CB&I Constructors, Inc. was the low bidder on both types of towers. Included in the bid was an alternate for mezzanine. The cost for the fluted column elevated tank was $1,748,000 and the composite tank was $1,698,000. Mark Rolfs reviewed the various options available to the Council. He felt the prices that were received were good so he did not recommend rejecting the bids. The composite style tower is cheaper to construct and Mark Rolfs indicated that it was cheaper to maintain as far as painting costs over the life of the tower. This was a reason many communities went with this type of tower. He said reasons the Council might consider the hydropillar were aesthetics and storage. There is about 2100 sq. ft. of storage in the base of the hydropillar tank and only 1,000 sq. ft. in the composite style tank. Since the hdyropillar costs more to construct, the Council would have to determine if the extra storage space justified the added construction cost. An alternate for mezzanine construction was also included in the bid. With the mezzanine antennas can be placed on the tank and the mezzanine area can be used for storage. Tom Perrault asked about the number of bidders on the project. Mark Rolfs thought they would have three but Caldwell Tank who only does the hydropillar style tank did not bid. Clint Herbst stated that the steel hdyropillar type tank conceptually appears larger and would have a greater impact on the neighborhood and noted that the concrete tank is visually smaller at the base. 0 Council Minutes - 5/9/02 John Simola explained that the storage space would be used for dry storage and would house some equipment. 20% of the storage area is a vault that will house an altitude valve which will be added at some time in the future. John Simola was not recommending going with mezzanine on this tower. Mark Rolfs stated if storage was the only reason for the mezzanine space it was expensive storage space. Glen Posusta asked about the coloring of the concrete shaft and whether that could be a lighter shade. Mark Rolfs said there could cause some problem with uniformity and he suggested going with the shade from the concrete batch. There was some discussion on the color of the tank and what would be best from an aesthetic standpoint. It was pointed out that there is still time to study colors before a decision has to be made. BRIAN STUMPF MOVED TO AWARD THE CONTRACT FOR THE 1.0 MILLION GALLON WATER TOWER, PROJECT NO. 2004-30C TO CB&I CONSTRUCTORS, INC. FOR BASE BID "B" IN THE AMOUNT OF $1,698,000. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. In further discussion, Wayne Mayer asked if in the future the City wanted to added facilities for antennas how much would that add. The engineer estimated that it would be about $110,000. Tom Perrault noted that with the power lines in the area there might not be interest in placing antennas on the tower at this site. 8. Review of bids and consideration of award of contract for Hillside Farms Storm Sewer Outlet, City Project No. 2004-7C. City Engineer, Bret Weiss summarized the bid results. Three bids were received with Schluender Construction submitting the low bid of $162,456.70 which was higher than the engineer's estimate of $119,488.95. The difference was primarily in the cost of the pipe used for directional boring. Another issue relating to this project that was discovered was that the Rolling Woods final plat did not provide the 30' easement area that was shown on the preliminary plat so there is only 6' of easement area to work in. Easements would need to be negotiated with the five abutting property owners or the pipe in this area would have to be directional bored. This would add approximately $196,000 to the cost of the project. The cost of the project is proposed to be funded through trunks fees. Brian Stumpf asked how difficult it would be to make the change to this project. Bret Weiss said the question is whether you would change it by approving a change order to the project or by rebidding the project. Clint Herbst asked if the Ted Holker property could be utilized how much easement area would be needed. Bret Weiss estimated about 8,000 sq. ft. Brian Stumpf suggested that the engineer look at this option and also at negotiating the needed easements. Bret Weiss noted depth of the pipe in this area would be between 4'-12'. 7 Council Minutes - 5/9/02 Wayne Mayer questioned the difference between the engineers estimate and the bid prices. Bret Weiss stated that the pipe price was the difference. Bret Weiss stated this is a small project and it is difficult to get many contractors to bid on the small projects. Under the original proposal directional boring would be done except at the east end. If the City is not able to get the necessary easements, directional boring would be done in that area as well. Bret Weiss suggested that he contact Ted Holker and the work on the easements and if something can't be resolved the bids could then be rejected. TOM PERRAULT MOVED TO TABLE ACTION ON THE BIDS FOR THE HILLSIDE STORM SEWER OUTLET UNTIL THE MAY 23, 2005 MEETING GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Review of bids and consideration of award of contract for Parking lot improvements (Pioneer Park and lot adjacent to existing library) Cily Project No. 2004-32C. Bret Weiss summarized the bids results for the parking lot work noting six bids were received ranging in price from $96,963.00 to $125,984.00 with Buffalo Bituminous submitting the low bids which was within $1,000 of the engineer's estimate. John Simola stated he got a quote for some lighting work to place conduit in the parking lot for future lights. The cost of this work is $2,400. There was also a separate bid for the lighting in the amount of $4,200. For $6,600 the lighting of the parking lot by the library would be completed. The price is from the same contractor who is doing the lighting work on the library buildng. No lighting is proposed for Pioneer Park at this time. GLEN POSUSTA MOVED TO AWARD THE PARKING LOT IMPROVEMENTS, PROJECT NO. 2004-32C TO BUFFALO BITUMINOUS IN THE AMOUNT OF $96,963.00 AND TO ACCEPT THE BID FROM GREYSTONE CONSTRUCTION TO DO THE LIGHTING WORK IN THE AMOUNT OF $600. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Review of bids and consideration of award of contract for SE Sanitary Sewer Interceptor (Bondhus segment) City Project No. 2000-12C. Bret Weiss showed a copy of the drawing for the pipe going across the Bondhus property. They are still waiting to hear from the railroad to see if the City will be allowed to auger across the railroad tracks at angle. There have been a number of additions to the project since the feasibility report was done. The design added more pipe for jacking behind the buildings on the WSI Industries site and the Kaltec site and jacking beneath Chelsea Road. The storm sewer along the east side of the St. Henry's property was also upgraded. Those additions plus additional casing pipe added $400,000 to the overall cost. The project was bid with two alternates. One was using an epoxy coated reinforced concrete pipe H Council Minutes - 5/9/02 and the other alternate was for Hobas pipe which is a fiberglass type of pipe. Five bids were received with the low bid for Alternate #1 being $3,157.148.15 and the apparent low bid for Alternate #2 was $2,872.854.05. The City Engineer was recommending going with Alternate # 2. Three bids were received that were close to the engineer's estimate, however one of the bids had an error in it. In addition because the Hobas pipe is somewhat new, the engineer conducted a pre-bid qualification conference with the bidders. Part of this pre-bid qualification process included submittal of a questionnaire by the bidders. One bidder did not submit the questionnaire until the afternoon of the day of the pre-bid qualification meeting. This late submittal was questioned by another bidder and the issue was referred to the City Attorney who indicated it was not a concern and recommended the project should be awarded to the lowest bidder. Barbarossa and Sons stated because of the error in their bid, they could not do the project at the price quoted and would not enter into a contract at that price. The question was whether Barbarossa and Sons would have to forfeit the bid bond in the amount of 5% of the bid price. City Engineer noted the City could award the contract to Barbarossa and Sons and have the City Attorney investigate the matter of going after the bid bond; award the contract to the next lowest bidder, S.R. Weidema in the amount of $2,872,854.05 or reject the bids. Clint Herbst asked the City Attorney if there was any latitude to negotiate with the low bidder. Tom Scott said no, The City engineer felt it might be tough to go after the bid bond. WSB found the error when they were reviewing the bid tabulation and notified Barbarossa and Sons of the error. City Attorney, Tom Scott said the City would need to award the contract to the low bidder, Barbarossa and Sons and if they do not enter into a contract within ten days, the City could then look at holding their bid bond. What can be withheld from the bid bond is the difference the City has to pay between the low bid price and the next lowest bidder. However, Tom Scott stated there are some additional issues that need to be researched. Glen Posusta asked if the City could put any restriction on the contractor such as not accepting a bid from that firm for a certain length of time. The City Engineer did not recommend that type of action since it could affect the number of bidders on future projects. He noted Barbarossa and Sons had done work in the City before and has a good reputation. Glen Posusta felt the City should reject the bids and re -advertise the project. He felt the City would come back with better prices. Clint Herbst asked if the time frame allowed for re -bidding. Bret Weiss indicated that they would not be able to make the deadline for the Construction Bulletin which would set this project back about a month. John Simola stated these contractors are bidding on other projects and may not be available to bid on this project again if the project is re -bid. TOM PERRAULT MOVED TO AWARD THE CONTRACT FOR THE TRUNK SANITARY SEWER EXTENSION SOUTHEAST INTERCEPTOR/BONDHUS SEGMENT, CITY PROJECT NO. 2000-12C TO BARBAROSSA AND SONS IN THE AMOUNT OF $2,641,714.15. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9 Council Minutes - 5/9/02 11. Review of bids and consideration of award of contract for Chelsea Road Extension (90tH Street to CSAH 39), City Project No. 2005-11C. Bret Weiss summarized the bid results stating a total of nine bids were received with R.L Larson Excavating submitting the low bid of $2,662,398.38 which was $200,000 lower than the next lowest bidder. The engineer's estimate was $3,265,256.79. Two alternates were bid as part of the project. Alternate #I was for a 6 inch force main and Alternate #2 was for an 8 inch force main. The City Engineer recommended going with the 8" force main. BRIAN STUMPF MOVED TO AWARD THE BASE BID PLUS ALTERNATE NO. 2 (8" FORCE MAIN) FOR THE CHELSEA ROAD EXTENSION, CITY PROJECT NO. 2005-11C TO R.L. LARSON EXCAVATING, INC. WITH THE CONSIDERATION THAT THE CITY IS STILL EVALUATING THE LIFT STATION EQUIPMENT AND MAY DELETE THOSE ITEMS AFTER REVIEW WITH THE CONTRACTOR. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 12. REMOVED FROM AGENDA. 13. REMOVED FROM AGENDA. 14. Consideration of approving plans and specifications and authorizing advertisement for bids for the 2005 Core Street Project No. 2005-1C. Bret Weiss reviewed the project noting at the last meeting the Council recommended going with 28' wide streets with barrier style curb and gutter. A sidewalk is proposed as an alternate. With the change of the street width to 28 feet parking would be restricted to one side of the street. Glen Posusta questioned why the sidewalk was going along River Street and not on Sandy Lane. John Simola said if sidewalk was placed on Sandy Lane it would have to go on the north side and this would create some maintenance difficulties. Glen Posusta felt with the City's manpower and equipment this should not be a problem. Tom Perrault asked if the street would still be centered in the right of way. Wayne Mayer asked at what point is it determined on which side of the street the parking is restricted on. John Simola stated it is generally on the side opposite of the mailboxes. Wayne Mayer questioned if the City wanted to go to 32' and have parking on both sides of the street. There was discussion on the widths of various streets in the City. Clint Herbst asked where Willow Street is stubbed in going to River Street what kind of finish was going to be done. Bret Weiss said at this time he didn't know but felt there should be surmountable curb running across it. BRIAN STUMPF MOVED TO APPROVE THE PLANS AS PRESENTED AND TO AUTHORIZE ADVERTISEMENT FOR BIDS FOR 2005 CORE STREET IMPROVEMENT CITY PROJECT NO. 2005-1C AND APPROVING A RESOLUTION RESTRICTING PARKING TO ONE SIDE ONLY. 10 Council Minutes - 5/9/02 Tom Perrault asked if River Street from Chestnut Street to Willow Street could be 32' so people could park on both sides of the street. Wayne Mayer and Glen Posusta concurred with that suggestion. Brian Stumpf felt the driveways in that area were long enough to accommodate parking and so parking on both sides of the street wasn't necessary. Wayne Mayer felt he would like the street width increased to 32' because of the pedestrian traffic in the area and safety issues. MOTION FAILED FOR LACK OF A SECOND. WAYNE MAYER MOVED TO APPROVE THE PLANS AND SPECIFICATIONS FOR THE 2005 CORE STREET IMPROVEMENT PROJECT NO. 2005 -IC AS PROPOSED EXCEPT THAT THE SECTION OF RIVER STREET FROM CHESTNUT STREET TO WILLOW STREET WOULD BE CONSTRUCTED TO 32 FEET AND WITH THE PARKING RESTRICTION APPLIED TO THE 28 FOOT PORTION ONLY. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED WITH BRIAN STUMPF VOTING IN OPPOSITION. Added Items: Revisions to Annexation Agreement: Proposed revisions to the annexation agreement were discussed at workshop held at 6 p.m. Clint Herbst summarized the proposed changes noting that some of the changes were minor. Other changes included whether the City or Township had authority to designate who the County's representative to the Joint Planning Board would be and whether a City member could be removed from serving on the Joint Planning Board. Clint Herbst noted that since the representatives serve one year terms, if the Council felt that individual was not serving the City well, the Council could elect not to reappoint him to that position for another term. Another issue was the provisions that allowed for certain residential developments within the Township to be considered as contiguous to the City . Clint Herbst felt that this provision was unnecessary. He did not feel the City should be developing that much land area over the term of the annexation agreement. It was more land area than was needed for development. The Council did feel an exception should be made for the Hidden Forest/Sunset Ridge development since that was already in process. GLEN POSUSTA MOVED TO APPROVE THE CHANGES TO THE ORDERLY ANNEXATION AGREEMENT AS RECOMMENDED BY THE JOINT PLANNING BOARD WITH THE EXCEPTION THAT THE RIVERSIDE AND TYLER EAST DEVELOPMENTS BE CONSIDER CONTIGUOUS TO THE CITY SO AS TO ALLOW THE DEVELOPMENT OF HIDDEN FOREST/SUNSET RIDGE AREA WHICH IS IN THE DEVELOPMENT STAGE. WAYNE MAY ER SECONDED THE MOTION. MOTION CARRIED WITH BRIAN STUMPF VOTING IN OPPOSITION. Local Road Improvement Grant Application: Bret Weiss indicated that he was submitting a copy of information submitted to the Department of Transportation for a local road improvement grant. 11 Council Minutes - 5/9/02 15. Approve payment of bills for Ma. There were questions on the bills from Michelle Hertwig, and the YMCA Detached Worker Program. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 16. Adjourn. Tom Perrault asked if in the future the bid information could be submitted as part of the Council packet. Bret Weiss indicated that normally the bid opening is held on Friday and the bids are then tabulated by the engineer so it is not possible to meet the City's deadline for getting the agenda out but they will look at what can be done. Clint Herbst adjourned the meeting at 9:15 p.m. Recording Secretary Is