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Planning Commission Minutes 08-06-2019MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, August 6th, 2019 - 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Marc Simpson, John Alstad, Paul Konsor, and Alison Zimpfer Commissioners Absent: Sam Murdoff Council Liaison Present: Charlotte Gabler Staff Present: Angela Schumann and Steve Grittman (NAC) 1. General Business A. Call to Order John Alstad called the Regular Meeting of the Planning Commission to order at 6 p.m. B. Consideration of Oath of Office John Alstad read the Oath of Office to Paul Konsor. Konsor agreed to the terms. C. Consideration of approving minutes a. Regular Meeting Minutes — July 2nd, 2019 MARC SIMPSON MOVED TO APPROVE THE REGULAR MEETING MINUTES — JULY 2ND, 2019. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 3-0. b. Special Meeting Minutes — July 15th, 2019 (I) MARC SIMPSON MOVED TO APPROVE THE SPECIAL MEETING MINUTES — JULY 15TH, 2019 (I). PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 3-0. C. Special Meeting Minutes — July 15th, 2019 (II) MARC SIMPSON MOVED TO APPROVE THE SPECIAL MEETING MINUTES — JULY 15TH, 2019 (II). PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 3-0. D. Citizen Comments None. E. Consideration of adding items to the agenda Angela Schumann recommended adding an item into the Director's Report for the Comprehensive Plan. F. Consideration to approve agenda MARC SIMPSON MOVED TO APPROVE THE AGENDA. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 3-0. 2. Public Hearings A. Continued Public Hearing - Consideration of a request for Conditional Use Permit for a residential detached Accessory Use Structure — Major in an R-1 (Single -Family Residence) District Applicant: Jerome Buboltz Planning Commission Minutes — August 6th, 2019 Page 1 17 Steve Grittman explained the request for CUP for the construction of a garage at 1312 West River Street. The proposed accessory use structure met the code for height, location and use. It was noted that the property does fall within the City's Shoreland regulations. The applicant proposed a 36 by 26 foot garage, which varied from the original submittal. Grittman explained the CUP criteria per the Zoning Ordinance. Staff recommended approval of the application subject to the conditions in Exhibit Z. Paul Konsor asked if the structure would have plumbing or electrical. Grittman declined that the structure would have plumbing. Jerome Buboltz, the applicant, indicated that electrical would be outside the doors. Buboltz indicated that the garage would be used to store outdoor equipment. He also noted that he would be residing his house and that the garage would match. Konsor asked if there would be floor drains in the garage. Buboltz declined. John Alstad asked if there would be any vehicle storage in the detached structure. Buboltz declined. Charlotte Gabler asked what the setback of the structure would be. Grittman explained that it was shown at 20 feet of the east property line. Alstad asked the applicant if he was familiar with Exhibit Z comments. Buboltz agreed to the terms. Marc Simpson asked if the existing shed would be torn down first. Buboltz declined, but stated it would be removed once the new shed was constructed. He did not want to store any of his outdoor equipment outside. Candace Johnson, 1233 Sandy Lane, was concerned about the size of the structure. She asked for clarification to the CUP requirements per the zoning ordinance. Johnson was also concerned with a business running out of the structure. Buboltz explained that he would not run a business out of the property and that he was hoping to retire soon. Marc Simpson asked if a home business was something that the city could enforce. Grittman confirmed, but noted that the City is on a complaint basis. Staff commented on Ms. Johnson's concerns. They noted that the application fit all of the criteria for CUP. Staff agreed that the size of the garage was large. Hearing no further comments, the public hearing was closed. Decision 1. Conditional Use Permit for Accessory Use Structure — Major in an R-1 District Planning Commission Minutes — August 6th, 2019 Page 2 17 MARC SIMPSON MOVED TO ADOPT RESOLUTION NO. PC -2019-023 RECOMMENDING APPROVAL OF THE CONDITIONAL USE PERMIT FOR THE DETACHED ACCESSORY USE STRUCTURE - MAJOR, SUBJECT TO THE CONDITIONS IN EXHIBIT Z, AND BASED ON FINDINGS IN SAID RESOLUTION. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 3-0. EXHIBIT Z Jerome Buboltz Conditional Use Permit for Accessory Use Structure — Major 1312 West River Street 1. The existing detached accessory building must be removed. 2. Accessory building space is to be utilized solely for the storage of residential personal property of the occupant of the principal dwelling, and no accessory building space is to be utilized for commercial purposes. 3. The accessory building shall be constructed to be similar to the principal building in architectural style and building materials including color, and including the addition of brick to the front fagade of accessory structure similar to the of the home. 4. Access to the structure will remain on the property, with no rear yard driveway. 5. A revised certificate of survey and staking of property lines and setbacks will be required at building permit to verify structure size consistent with the provided building plans, setback requirements, including compliance with floodplain, Shoreland, and Mississippi Wild Scenic and Recreational River District setback requirements. 6. No overstory trees should be removed without City administrative approval. 7. Compliance with the comments of other staff and Planning Commission. B. Public Hearing - Consideration of a request for Conditional Use Permit for Parking Stall Design & Preliminary and Final Plat for Savitski Commercial Applicant: DJ's Properties, LLC Steve Grittman provided the staff report. He indicated that the subject property was split up into five parcels and it was intended to replat to make one parcel. Staff originally thought that the parking dimensions would require a Conditional Use Permit, but it was noted that the development would be compliant with that condition. Staff recommended paving and curbing all parking areas. It was noted that the current parking encroaches in the railroad property. It was recommended to remove the paving and restripe. John Alstad asked what types of businesses were surrounding. Grittman noted that there were banks, multitenant offices, multifamily, and single family homes. Planning Commission Minutes — August 6th, 2019 Page 3 17 Paul Konsor asked for when the timelines of the conditions of approval would have to be met. Staff would review at the time of building permits. The CUP's have one year to construction from approval. John Alstad opened the public hearing. Donald Savitski, applicant, introduced himself. He noted that the proposed addition would be 6,100 square feet. Alstad asked why he was moving his business to Monticello. Savitiski noted that his business has been in Monticello for some time, but he also has an Albertville location. He would like to consolidate his business to one location. Alstad asked if the applicant had reviewed the Exhibit Z comments. Savitiski confirmed. Hearing no further comments, the public hearing was closed. MARK SIMPSON MOVED TO ADOPT RESOLUTION NO. PC 2019-024, RECOMMENDING APPROVAL OF THE PRELIMINARY PLAT AND SITE PLAN REVIEW FOR 414 SOUTH PINE STREET, WITH THE CONDITIONS IDENTIFIED IN EXHIBIT Z. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 3-0. EXHIBIT Z Preliminary Plat and Site Plan Review 414 Pine Street Lot 1, Block 1, Savitski Commercial (proposed) 1. Relocate south existing parking area to a point off of the 5th Street right of way, and restripe to 90 degree parking. Staff encourages the applicant to modify the parking to meet setback if possible and add curb — these latter suggestions are advisory only. 2. Eliminate outdoor storage with the note that the applicant proposed to retain firewood storage on the north side of the building within an existing fenced area. Firewood storage is allowed in all zoning districts up to a maximum of ten cords. 3. Eliminate storage sheds. 4. Maintain interior trash handling. 5. Specify areas of possible showroom/retail floor meet: a. Maximum storage area of 35% of building (some shared with retail is acceptable). b. Maximum fabrication area of 40% c. Applicant will prepare floor plan showing compliance. Planning Commission Minutes — August 6th, 2019 Page 4 17 6. Staff encourages the applicant to consider the addition of up to 6 trees to meet total tree planting requirements on site — this suggestion is advisory only. 7. Building materials to match/coordinate color of main building. 8. Lighting - Applicant will prepare a record of existing lighting, and any new lighting proposed, consistent with the requirements of the ordinance. 9. Signage — Applicant will prepare a record of existing signage on the property. Additional signage to be reviewed separately if desired. 10. Outdoor sales and display to occur consistent with the allowances for sidewalk outdoor display only. The applicant should define any proposed display on an updated site plan. 11. Compliance with City Engineer letter dated July 24th, 2019. 12. Compliance with MnDOT's comment letter of July 201h, 2019 13. Execution of required plat development and encroachment agreements, as applicable. 14. Other staff comments. C. Public Hearing - Consideration of an amendment to Monticello Zoning Ordinance Chapter 3, Section 7 Overlay Zoning Districts, Subsection (E) Wild and Scenic Recreational River District for height allowances. Applicant: City of Monticello Angela Schumann explained the staff report. She noted that the height allowance in the Mississippi Wild and Scenic Recreational River District is 25 feet. City Council asked the Planning Commission to hold a public hearing. The recommendation was to allow 35 feet in both the MWSRRD and Shoreland District. It was noted that in some areas the shoreland district extends 1,000 feet past the shoreline. Schumann noted that the code was recodified in 2012, and was adopted at 25 feet to ease in administration. The item came to light after consideration for the Headwater's Development proposal for senior living. The 25 feet recommendation is consistent with the DNR standards. Charlotte Gabler asked if this affects any previous variance approvals. Schumann indicated that the variance stands, but is unnecessary if the amendment were approved. Paul Konsor asked why it was important to amend the ordinance. He also asked if this was a way to avoid more variance requests. Schumann confirmed and noted that the proposed ordinance amendment would be consistent with the DNR. John Alstad opened the public hearing. Hearing no comments, the public hearing was closed. Planning Commission Minutes — August 6th, 2019 Page 5 17 Marc Simpson asked how many years the regulations had been in place. Schumann noted that in the 1970's the creation of the MWSRRD and Shoreland District were created. Monticello's code was amended in 2011. Schumann noted that since the staff report was created, staff received preliminary approval for the request from the DNR. JOHN ALSTAD TO CONTINUE THE PUBLIC HEARING AND TO TABLE ACTION ON THE ORDINANCE AMENDMENT FOR HEIGHT REQUIREMENTS IN THE MISSISSIPPI WILD AND SCENIC RECREATIONAL RIVER OVERLAY DISTRICT FOR CONSIDERATION AS NOTED. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 3-0. 3. Regular Agenda A. Consideration of adopting Resolution PC -2019-025, a Resolution Finding that the Proposed Conveyance of Certain Land by the City of Monticello and City of Monticello Economic Development Authority is Consistent with the City of Monticello Comprehensive Plan Angela Schumann provided the staff report. She explained that the conveyance of property was to facilitate development of a light manufacturing facility. The building would be 40,000 square feet and create 60 full time jobs. The site located on Chelsea Road was identified by the company as suitable. The City would then sell a parcel on Edmonson Avenue for residential development. Staff were looking for a motion to approve a resolution finding the transfer of land consistent to comprehensive plan. Staff recommended approval and noted the increase in tax base and jobs in support of the Comprehensive Plan. JOHN ALSTAD MOVED TO ADOPT RESOLUTION NO. PC -2019-025, A RESOLUTION FINDING THAT THE PROPOSED CONVEYANCE OF CERTAIN LAND BY THE CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY AND CITY OF MONTICELLO IS CONSISTENT WITH THE CITY OF MONTICELLO COMPREHENSIVE PLAN. MARC SIMPSON SECONDED THE MOTION. MOTION CARRIED, 3-0. B. Consideration of the Community Development Directors Report Angela Schumann provided the Community Development Director's Report. She explained that the Lakota Group and WSB would be completing a visioning session and comprehensive plan update. She noted that the Planning Commission should mark their calendars for a community celebration on Saturday, September 7th. This would be a kick off for the visioning session. Planning Commission Minutes — August 6th, 2019 Page 6 17 Schumann also explained a joint meeting with the Planning Commission and City Council would occur on either September 5th or 6th. A bus tour would also be held that same day. More information would be distributed when available. It was noted that Sam Murdoff would serve on the Technical Advisory Committee for the Planning Commission. John Alstad would be an alternative if needed. Schumann indicated that the City Administrator provides community tours to new members of the Planning Commission. If interested, members should contact staff to set a time up. Schumann explained that the City received an application for a digital billboard. Staff understand that the request is a permitted use of an existing billboard and can be replaced. The sign cannot be larger than existing. Discussion occurred regarding having MnDOT approval and verification of illumination standards being met. 4. Added Items None. 5. Adjournment MARC SIMPSON MOVED TO ADJOURN THE MEETING AT 74:29 P.M. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 3-0. Recorder: Jacob Thunander Approved: September 3rd, 2019 1 Attest: Angela Schumann, o m nity Development Director Planning Commission Minutes — August 6th, 2019 Page 7 17