EDA Minutes 05-08-2019MINUTES
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, May 8th, 2019 — 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners Present: Steve Johnson, Jon Morphew, Tracy Hinz, 011ie Koropchak-
White, Lloyd Hilgart, and Jim Davidson
Commissioners Absent: Bill Tapper
Staff Present: Jim Thares
1. Call to Order
Steve Johnson called the meeting of the EDA to order at 6:00 p.m.
2. Roll Call
3. Consideration of additional agenda items
None.
4. Consent Agenda
TRACY HINZ MOVED TO APPROVE THE CONSENT AGENDA. JON MORPHEW
SECONDED THE MOTION. MOTION CARRIED, 6-0.
a. Consideration of approving Regular Meeting Minutes — April 10, 2019
Recommendation: Approve Regular Meeting Minutes — April 10, 2019.
b. Consideration of approving Special Meeting Minutes — April 10, 2019
Recommendation: Approve Special Meeting Minutes — April 10, 2019.
c. Consideration of approving Special Workshop Meeting Minutes — April 25,
2019
Recommendation: Approve Special Workshop Meeting Minutes — April 25, 2019.
d. Consideration of approving payment of bills
Recommendation: Approve payment of bills through April, 2019.
Regular Agenda
5. Consideration of Block 52 Soil Boring Quotes
Jim Thares explained that the EDA authorized staff to solicit bids for soil borings on
Block 52. The borings would be helpful for any redevelopment efforts especially as it
relates to understanding the potential for or limitations of underground parking. Chosen
Valley Testing out of Eden Valley was the low bidder at $5,655.
Jon Morphew asked if there were any concerns with this company completing the work.
Thares declined stating that they completed the borings at the fire station site recently
with all work satisfactorily performed.
Economic Development Authority Minutes — May 81h, 2019 Page 1 1 3
OLLIE KOROPCHAK-WHITE MOVED TO AUTHORIZE THE LOWEST
QUALIFIED QUOTE (CHOSEN VALLEY TESTING, EDEN VALLEY, MN) FOR
GEO-TECHNICAL SERVICES FOR BLOCK 52. JON MORPHEW SECONDED THE
MOTION. MOTION CARRIED, 6-0.
6. Consideration of Authorizing Negotiations for Lease of EDA Owned Property - PID
#155033900010
Jim Thares introduced the item to the EDA. He explained that staff received a inquiry
regarding a possible lease of an EDA owned parcel, known as Country Club Manor,
located along 7th Street West and adjacent to I-94, to be used on an interim basis for a
batch plant and staging area for contractors working on the upcoming I-94 improvement
project. The project will increase I-94 to from two land to three from Monticello to
Clearwater. Currently, the use is not allowed by the Zoning Ordinance and would require
City Council approval.
City Staff compiled a list of questions to ask the contractor interested in the site. The
contractors would use the site from March, 2020 through December, 2021 from 6 a.m. to
8 p.m. Initial site preparations would consist of removing some topsoil and trees and
replacing that with an aggregate base. Following completion of the project, the aggregate
would be removed and the soil would be seeded back to grass.
Daily use of the site during the construction seasons would consist of approximately 400
loads of materials be brought to the site via CSAH 25, 7th Street, County Road 39, and
Chelsea Road. A portion of the project will allow direct access to I-94 west bound lanes
for that stretch of work. The contractor of interest, Michels Construction, WI, provide
answers to all questions including: noise, dust emissions, lighting, and site safety.
Lloyd Hilgart expressed concerns with the with potential for a disruptive impact to the
local neighborhood. He noted that the proposed lease amount of $30,000 to $50,000 per
year is relatively low when measured against the various problems that may arise with the
use.
Jon Morphew expressed that the EDA if interested at all in this proposal should consider
it from its mission of Economic Development and land owner, versus as a land use body
which is the role of the Planning Commission. He stated that if the EDA indicates a
willingness to consider a lease agreement with Michels, the Planning Commission should
then hold the required public hearing(s) followed by the City Council's action and then
the EDA would be in a position to review a possible lease agreement.
JON MORPHEW MOVED TO TABLE AUTHORIZATION OF NEGOTIATIONS FOR
LEASE OF EDA OWNED PROPERTY ALONG 7TH STREET WEST (PID #
155033900010) WITH INTERESTED CONTRACTORS AND/OR MN -DOT AS A
TEMPORARY CONSTRUCTION RELATED ACTIVITY OR STAGING SITE
DURING THE I-94 IMPROVEMENT PROJECT FOR FURTHER RESEARCH
AND/OR DISCUSSION. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED, 6-0.
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7. Director's Report
Jim Thares provided the Economic Development Director's Report. He started the item
by reviewing the WSB Economic Development Assistance update as provided in the
agenda. He also provided information about River Town Residential Suites and the
prospect list.
He noted that the GMEF loan closing for Monticello RV occurred on April 30th. Thares
invited the EDA to their groundbreaking on May 15th at noon. Thares then discussed the
potential of a special EDA meeting to discuss Block 52 on May 291h or 3011'.
8. Closed Session — Consideration of recessing to closed session to develop or consider
offers or counter-offers for the purchase or sale of real or personal property
pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3).
Property Address: 300 - 4th Street East - PID #155-019-008010
9. Adjourn
TRACY HINZ MOVED TO ADJOURN THE MEETING AT 6:34 P.M. OLLIE
KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 6-0.
Recorder: Jacob Thunander
Approved: June 12, 2019
Attest: (lam \ Wvt UVl
Economic Development Director
Economic Development Authority Minutes — May 8", 2019 Page 3 13