City Council Minutes 11-12-2019REGULAR MEETING — MONTICELLO CITY COUNCIL
Tuesday, November 12, 2019 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair and Lloyd Hilgart
Absent: Charlotte Gabler
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Fair moved approval of the agenda including: 1) moving
item 4B to the Consent Agenda as 2L and recommendation to table; and 2)
amending 2K council action recommendation to table. Councilmember
Davidson seconded the motion. Motion carried unanimously.
C. Approval of Minutes
Joint Planning Commission/City Council Meeting Minutes from September 6,
2019
Councilmember Hilgart moved approval of the joint meeting of September 6,
2019. Councilmember Davidson seconded the motion. Motion carried
unanimously.
Joint Planninia Commission/City Council Meetini4 Minutes from October 21, 2019
Councilmember Fair moved approval of the joint meeting of October 21,
2019. Councilmember Davidson seconded the motion. Motion carried
unanimously.
Special Meetinia Minutes from October 28, 2019
Councilmember Davidson moved approval of the special meeting minutes of
October 28, 2019. Councilmember Fair seconded the motion. Motion carried
unanimously.
Regular Meetinv- Minutes from October 28. 2019
Councilmember Davidson moved approval of the regular meeting minutes of
October 28, 2019. Councilmember Fair seconded the motion. Motion carried
unanimously.
D. Citizen Comments
Kirk Kjellberg, Monticello, addressed the City Council in regard to the swans. He
is concerned about continuing the feeding of the swans once the current individual
is no longer able.
Pat Briggs responded to Mr. Kjellberg's concern and offered to donate $5,000
towards feeding the swans.
City Council Minutes — November 12, 2019 Page 11 5
E. Public Service Announcements
Rachel Leonard, Communications & Special Projects Coordinator, noted winter
parking regulations.
F. Council Liaison Updates
• IEDC — There was an update form the Central Mississippi River Regional
Planning Partnership.
G. Department Updates
• City Administrator Update — Jeff O'Neill provided an update on:
1. The city held a meeting with the school district to discuss ideas for
programming middle school students on Friday afternoon. They also
discussed emergency response training.
2. A plan was adopted for the Great River Regional Trail which makes
the trail eligible for legacy funds. The plan will be presented to the
Parks and Recreation Commission on December 5.
3. The city is working with a property owner regarding access to their
property near 7`" Street and Fallon Avenue.
2. Consent Agenda:
Councilmember Hilgart moved approval of the Consent Agenda including tabling
items 2K and 2L. Councilmember Davidson seconded the motion. Motion carried
unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $689,568.45.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the MCC, Hi -Way Liquors, and DMV/Hi-Way and terminations
for MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved as presented.
D. Consideration of approving an application for a temporary charitable gambling
permit for a raffle to be conducted by the Monticello Chamber of Commerce for
their Annual Banquet on December 6, 2019. Recommendation: Application was
approved.
E. Consideration of adopting Ordinance 730 granting a 15 -year franchise agreement
to Spectrum Mid-America, LLC L/K/A Charter Communications to construct,
operate, and maintain a cable system and provide cable service in the City of
Monticello, Minnesota and adopting Summary Ordinance 730A for publication.
Recommendation: Ordinance 730 and Summary Ordinance 730A for
publication were approved.
F. Consideration of approving a revised Joint Powers Agreement for the Central
Mississippi River Regional Planning Partnership. Recommendation: The
revised Joint Powers Agreement for the partnership was approved.
City Council Minutes — November 12, 2019 Page 2 1 5
G. Consideration of approving amendment to Riverside Cemetery Rules and
Regulations. Recommendation: Approved the amendment as presented.
H. Consideration of adopting Ordinance 731 amending City Code Section 32 — Parks
and Recreation Commission to change name to Parks, Arts, and Recreation
Commission. Recommendation: Adopted Ordinance 731.
I. Consideration of adopting Resolution 2019-82 accepting a Feasibility Report and
setting a public hearing for December 9, 2019 for the 2020 Street Improvements
Project, City Project No. 200001. Recommendation. Adopting Resolution
2019-82 accepting the Feasibility Report and setting public hearing for
December 9, 2019.
J. Consideration of accepting a proposal and awarding a contract to Majestic Log
Homes and Products for refurbishing the log shelter in Ellison Park at a cost of
$55,050. Recommendation: Mayor Stumpf recognized Monticello Lions and
Ellison family for their donations to the project. The proposal was accepted
and contract approved.
K. Consideration of authorizing HR Green to provide engineering services at a not to
exceed price of $11,500 for the Vactor Sewer Dump Station and High Strength
Waste Feasibility Study. Recommendation: Item was tabled.
L. Consideration of adopting new compensation program (Keystone Job Leveling
System) and establishing order of implementation (moving employees to nearest
step on the new pay system and then applying percentage increase) as provided in
the budget resolution, to the system effective the first pay period beginning in
January 2020. Recommendation Item was tabled.
3. Public Hearings:
A. Public Hearing — Consideration of adopting Resolution 2019-63 supporting a
Minnesota Investment Fund (MIF) grant application for UMC Inc. to Department
of Employment and Economic Development (DEED)
Jim Thares, Economic Development Manager, noted that the public hearing was
held over from the October 14, 2019. There was no further testimony.
Councilmember Fair moved to continue the public hearing over to the
November 25, 2019 meeting. Councilmember Hilgart seconded the motion.
Motion carried unanimously.
B. Public Hearing — Consideration of adopting Resolution 2019-70 establishing
Economic Development TIF District #1-41 from UMC, Inc.'s 40,000 square foot
expansion project
Jim Thares noted that the public hearing was held over from the October 14,
2019 meeting and that the project was amended to 52,000 square foot expansion
project. There was no further testimony.
Councilmember Hilgart moved to continue the public hearing over to the
November 25, 2019 meeting. Councilmember Davidson seconded the motion.
Motion carried unanimously.
City Council Minutes - November 12, 2019 Page 3 15
4. Reeular Aeenda:
A. Consideration of a request for amendment to the Rivertown Suites Planned Unit
Development for site and building amendments. Applicant: Rivertown Residential
Suites, LLC.
Angela Schumann, Community Development Director, introduced the item and
noted that the Planning Commission held a public hearing on November 4. They
approved the item on a 3-1 vote. The conditions of approval in Exhibit Z as
approved by Planning Commission were altered from staff's comments to
recommend compliance with the original materials, design, and fencing to be
retained as part of the PUD approval.
Ms. Schumann noted the requested changes included amendments to the
elevations of the building (height, wing wall design, and materials orientation),
landscaping, and sign. Staff recommended the retention of the vertical "wing
wall" extensions above the roof line, and installation of a fence line on north and
east elevation. Allowance for elimination of the fence would only be
recommended with replacement of shrubs to add screening. She added that the
requested change in building architecture alters the unique architecture of the
building that was approved as part of the PUD in 2018, and should not be
approved.
Pat Briggs, developer, addressed the City Council. Mr. Briggs presented his
requested amendments to the apartment building. These included a proposed
retaining wall on the north elevation, stone to be used for retaining wall, changes
to materials, removal of wing wall as identified, and using arbor vitae for the
fence line. There was significant discussion of proposed materials to be used for
the retaining wall. There were two options he requested to be given the option;
Option A being Sante Fe style stone and Option B being Belvedere stone in slate
gray.
Mr. Briggs noted his request for removal of the wing walls above the roof line.
The Council requested clarification between previous approved plans and the
requested changes. Mr. Briggs explained that he had previously sought staff
approval for the proposed materials orientation changes. Ms. Schumann noted
that the only change being made to the building, other than height, is removal of
the wing wall. She explained that staff had previously reviewed the materials
orientation and found that as the amount of stone and materials were similar to the
approved, the changes to those items could be made administratively. However,
with the proposed change to the wing wall, staff would suggest that if they were
to be removed, perhaps enhancement could be made to the east elevation. Mayor
Stumpf questioned whether there could be changes to the east elevation to make it
look more like the west elevation. Mr. Briggs responded that the east elevation
could be broke up with some stair stepping to match the west elevation.
Matthew Kent, 215 Locust Street, addressed the City Council. Mr. Kent lives
across the street from this project. They are concerned about the sign location and
it being so close to the property line. His concern was safety to pedestrians and
traffic because of the sign placement. He would like to see it further back on the
City Council Minutes — November 12, 2019 Page 4 1 5
property line so that it doesn't obstruct vision. Mr. Briggs reviewed the placement
of the sign on the site plan. Ms. Schumann requested that the sign be shifted
toward the east as far as possible. Councilmember Hilgart expressed that he did
have a concern about the monument sign, but supports its location to the east.
Councilmember Fair moved approval of the amendment to the Rivertown
Suites Planned Unit Development including the amendments to Exhibit Z.
The final Exhibit Z will include the following:
• Increase in the building height, provided that exterior masonry wall
treatment similar to the proposed stone used elsewhere extends to the
ground elevation, with the notation that due to the grade, retaining
walls would be installed on the north elevation with rock mulch
between building and retaining wall per site plan dated 11-6-19.
• Applicant has verified stone and metal board and batten (and steel
horizontal lap) would be used per 10-18-19 plan with changes to east
elevation as approved by Council.
• Remove wing wall per plan dated 10-18-19 in favor of east elevation
break up with stone stair step matching west elevation and board and
batten siding.
• Arbor vitae on north line rather than fence line; no arbor vitae or
landscaping or fence line on east line in favor of the railing along
sidewalk. Placement of arbor vitae on the north line is subject to
drainage and utility lines in the area.
• Landscaping on north and east sides as space allows.
• Addition of the monument sign as proposed, but shifted in location as
far from the right of way as possible.
• Specification of the materials and color of the proposed modular
block retaining walls to match the color of the masonry on the
building.
- As proposed on 11-12-19 as either Option A or B
• Comments and requirements of the City Engineer, other staff and
Planning Commission.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
5. Adiournment:
By consensus, the meeting was adjourned at 8:24 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
0 City Administrator
City Council Minutes — November 12, 2019 Page 5 1 5