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City Council Minutes 11-25-2019REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, November 25, 2019 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair and Lloyd Hilgart Absent: Charlotte Gabler 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Fair moved approval of the agenda. Councilmember Hilgart seconded the motion. Motion carried unanimously. C. Approval of Minutes Special Meeting Minutes from November 12, 2019 Councilmember Hilgart moved approval of the special meeting minutes of November 12, 2019. Councilmember Gabler seconded the motion. Motion carried unanimously. Regular Meeting Minutes from November 12, 2019 Councilmember Fair moved approval of the regular meeting minutes of November 12, 2019. Councilmember Davidson seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements Rachel Leonard, Communications & Special Projects Coordinator, noted the following: • All city offices will be closed on Thanksgiving. The MCC, Hi -Way Liquors, and DMV will be open regular hours on Friday, November 29. F. Council Liaison Updates • EDA — Councilmember Davidson noted that the EDA discussed property on 4th Street, the UMC expansion project, and 2019 action items. • I-94 Coalition — Councilmember Gabler noted that the group met and there was an update on rebranded logo. The coalition did not receive any of the recent grants they applied for. • Central Mississippi River Regional Planning Partnership (CMRP) — Councilmember Hilgart noted that the group discussion housekeeping items related to JPA and other items. They also discussed Monticello Township and Silver Creek Township participating in the group. Tim City Council Minutes — November 25, 2019 Page 1 15 Dolan added that the group discussed the framework and application process for bringing people into the group. G. Department Updates • City Administrator Update — Jeff O'Neill provided an update on: 1. Looking for a City Councilmember to attend a meeting with staff to discuss city facilities. The meeting is on November 26 at 7 a.m. Mayor Stumpf and Councilmember Hilgart volunteered to attend the meeting. 2. Matt Leonard, City Engineer/Public Works Director, noted that the City of Monticello was presented an award from the Minnesota Public Works Association. The award was "honorable mention" for the Fallon Avenue Overpass project. • Mayor Stumpf gave a statement in response to an article in the Star Tribune. He assured the city that the article did not include all of the information and that the city is operating in an efficient ethical manner. Animal Control Update — Randi Smelser, Animal Control Officer, was introduced to the Council. She spoke about her new position and presented an overview of activities. Comprehensive Plan Update — Angela Schumann, Community Development Director, gave a brief update on the project. She reminded the public that there is a survey online that will close on Tuesday, November 26. There is a Joint meeting with Planning Commission/Council on December 9 to review the Comprehensive Plan draft vision Statement. 2. Consent Agenda: Councilmember Fair moved approval of the Consent Agenda excluding item 2L. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,594,035.28. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the MCC and termination for MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2019-83 accepting donations of $500 from the Riverfest Committee to the Fire Department for general department use, and $10,000 from the Monticello Lions and $25,000 from the Ellison Foundation, $20,000 for the Ellison Park Log Shelter renovation and $5,000 for park sign. Recommendation: Resolution accepting the donations was adopted. Mayor Stumpf thanked donors. E. Consideration of adopting an official Proclamation Policy. Recommendation: City Council Minutes — November 25, 2019 Page 2 15 F. Consideration of renewing a pawn broker license for 2020 for David Corbin dba Monticello Pawn, Gun and Bargain Center at 1219 South Highway 25. Recommendation: Approved the pawn broker license. G. Consideration of adopting Resolution 2019-84 calling for the partial redemption of the outstanding General Obligation Refunding Bonds, Series 2011 A. Recommendation: Adopted Resolution 2019-84 calling for the partial redemption of the outstanding General Obligation Refunding Bonds, Series 2011A. H. Consideration of approving adjustments to the MCC part-time pay schedule to meet minimum wage requirements. Recommendation: Approved the MCC part-time pay schedule. I. Consideration of approving required updates to the DOT Drug and Alcohol Testing Policy. Recommendation. Approved the DOT Drug and Alcohol Testing Policy. J. Consideration of approving the purchase of a new 2020 Toro Groundsmaster 5910 from MTI Distributing at the state contract price of $111,845 for the Parks Department through the Central Equipment (Internal Service) Fund. Recommendation: Approved the purchase of a 2020 Toro Groundsmaster 5910. K. Consideration of adopting Resolution 2019-85 approving Change Order No. 1, accepting improvements and authorizing final payment of $51,056.99 to Landwehr Construction for the Chelsea Road Utility and Street Improvements and the CSAH 39/Gillard Avenue Turn Lane Improvements, City Projects 17CO01 and 16C004. Recommendation: Adopted Resolution 2019-85 authorizing final payment to Landwehr Construction and approved Change Order No. 1. L. Consideration of approving 2019 Operating Transfers. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. 2A. Consideration of items removed from the consent agenda for discussion L. Consideration of approving 2019 Operating Transfers Councilmember Gabler removed the item for clarification on any dollars being transferred to Fibernet. Wayne Oberg, Finance Director, responded that no monies are being transferred specifically to Fibernet, however, the debt service on Fibernet is being paid with property tax revenue. Councilmember Hilgart moved approval of the 2019 Operating Transfers (updated). Councilmember Gabler seconded the motion. Motion carried unanimously. 3. Public Hearings: A. Public Hearing — Consideration of adopting Resolution 2019-63 approving a fundinz application in support of UMC, Inc.'s 52,000 square foot expansion proposal through a Minnesota Investment Fund MIF) application to MN -DEED in the amount of $300,000 City Council Minutes — November 25, 2019 Page 3 1 5 Jim Thares, Economic Development Manager, noted that the public hearing was held over from the October 28, 2019. Mr. Thares reviewed the details of the proj ect. Mayor Stumpf commented that the public hearing is still open and invited testimony. Tim Dolan commented on the project and noted that a project completion date is scheduled for 2020. Mayor Stumpf questioned whether there was additional room for expansion. Mr. Dolan responded that the site allows for expansion. Mayor Stumpf closed the public hearing. Councilmember Hilgart moved approval of Resolution 2019-63 approving a funding application in support of UMC, Inc.'s 52,000 square foot expansion proposal through a Minnesota Investment Fund (MIF) application to MN - DEED in the amount of $300,000. Councilmember Fair seconded the motion. Motion carried unanimously. B. Public Hearing — Consideration of adontin2 Resolution 2019-70 establishin4 Economic Development TIF District 4 1 -41 from UMC, Inc.'s 52,000 square foot expansion project Jim Thares noted that the public hearing was held over from the October 28, 2019 meeting. Mr. Thares presented details of the project. Tammy Omdal, Northland Securities, commented on the process of establishing the TIF District, which is being completed this meeting, and the future items that will need to follow. Mayor Stumpf commented that the public hearing is still open and invited testimony. There was no testimony. Mayor Stumpf closed the public hearing. Councilmember Hilgart moved approval of Resolution 2019-70 establishing Economic Development TIF District 41-41 from UMC, Inc.'s 52,000 square foot expansion project. Councilmember Davidson seconded the motion. Motion carried unanimously. 4. Regular Agenda: A. Consideration of a request for Comprehensive Plan Amendment from Places to Shop to Places to Live, Development Stage Planned Unit Development, and Preliminary Plat for a proposed multi-storv, multi -family, apartment complex Q buildings) with approximately 165 units. Applicant: Dale Buchholz Construction Steve Grittman, NAC, presented the project details and noted that the Planning Commission unanimously approved the Comprehensive Plan amendment, PUD applications, and preliminary plat, subject to series of amendment and conditions listed in Exhibit Z. These conditions primary relate to design issues and additions that will help ensure the project is consistent with the city's goals. Discussion ensued among Council in support of the project. There were positive statements for the work of staff and the consultant. Brendan Muldoon, Property Resources Group, addressed the City Council and expressed their excitement. Mr. Muldoon also thanked staff for their assistance. City Council Minutes — November 25, 2019 Page 4 1 5 Councilmember Fair moved to adopt Resolution 2019-86 approving an amendment to the Comprehensive Plan, reguiding an approximately 8.06 acre parcel (Lot 7, Block 1 of the Deephaven Addition) from "Places to Shop" to "Places to Live", based on findings in said resolution that the project is consistent with the requirements of the Comprehensive Plan direction for the conversion of commercial land to multifamily residential, subject to completion of the PUD rezoning, PUD and Preliminary Plat processes. Councilmember Hilgart seconded the motion. Motion carried unanimously. Councilmember Hilgart moved to adopt Resolution 2019-81 approving the Development Stage PUD for the Deephaven Planned Unit Development, based on findings in said resolution that the project is consistent with the requirements of the Comprehensive Plan direction for the conversion of commercial land to multifamily residential, and consistent with the expectations of both multi -family development and PUD design, subject to approval of the comprehensive plan amendment, completion of the PUD and Preliminary Plat processed, and the conditions listed in Exhibit Z. Councilmember Davidson seconded the motion. Motion carried unanimously. Councilmember Davidson moved to adopt Resolution 2019-88 approving a Preliminary Plat for the Deephaven addition, based on findings in said resolution that the project is consistent with the requirements of the Comprehensive Plan direction and the subdivision ordinance, subject to the provisions of Exhibit Z, and to the approval of the comprehensive plan amendment, rezoning to PUD and PUD processes. Councilmember Hilgart seconded the motion. Motion carried unanimously. 5. Adiournment: By consensus, the meeting was adjourned at 7:38 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes — November 25, 2019 Page 5 15