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Planning Commission Minutes 02-04-2020MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, February 4th, 2020 - 6:15 p.m. Mississippi Room, Monticello Community Center Commissioners Present: John Alstad, Paul Konsor, Andrew Tapper, and Alison Zimpfer Commissioners Absent: Sam Murdoff Council Liaison Present: Charlotte Gabler Staff Present: Angela Schumann, Steve Grittman (NAC), and Ron Hackenmueller 1. General Business A. Call to Order John Alstad, acting as chair, called the Regular Meeting of the Monticello Planning Commission to order at 6:15 p.m. B. Consideration of approving minutes a. Regular Meeting Minutes — January 7th, 2020 PAUL KONSOR MOVED TO APPROVE THE REGULAR MEETING MINUTES — JANUARY 7TH, 2020. ALISON ZIMPFER SECONDED THE MOTION. MOTION CARRIED, 4-0. b. Special Meeting Minutes — January 7th, 2020 ALISON ZIMPFER MOVED TO APPROVE THE SPECIAL MEETING MINUTES — JANUARY 7TH, 2020. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 4-0. c. Special Meeting Minutes — January 14th, 2020 ALISON ZIMPFER MOVED TO APPROVE THE SPECIAL MEETING MINUTES — JANUARY 14TH, 2020. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 4-0. C. Citizen Comments None. D. Consideration of adding items to the agenda Angela Schumann requested adding the swearing in of Andrew Tapper to the Planning Commission. E. Oath of Office — Andrew Tapper John Alstad administered the Oath of Office for Andrew Tapper. F. Consideration to approve agenda PAUL KONSOR MOVED TO APPROVE THE AGENDA. ALISON ZIMPFER SECONDED THE MOTION. MOTION CARRIED, 4-0. Planning Commission Minutes — February 4th, 2020 Page 1 1 7 2. Public Hearings A. Public Hearing — Consideration of a request for Development and Final Stage Planned Unit Development and rezoning to PUD (Planned Unit Development) for the construction of an industrial building addition in the IBC (Industrial and Business Campus) District Applicant: Ultra Machining Company John Alstad read the title of the public hearing and noted that he would be abstaining from discussion and voting on the item. He appointed Alison Zimpfer to Chair the item and stepped down from the dais. Steve Grittman introduced the item and explained that the request was for an expansion of the current UMC facility. The expansion would occur on the parcel to the east and adjacent to the site, but would be connected with a two story corridor. The applicant proposed to not combine the lots, which is why a Planned Unit Development and Rezoning was necessary. Grittman noted that the application was consistent with the Comprehensive Plan. Grittman reviewed in further detail the site layout. He noted that the current driveway would be eliminated and created along the shared lot lines. The applicant shown on their site plans a future second phase to the project to the south of the proposed addition. An area for future stormwater ponding was also reserved. The applicants pursued not combining the lots, in case the buildings would need to be separated or sold individually. Grittman displayed the building materials and elevations. It was noted that the materials were consistent with the existing building. A cover walkway was also demonstrated on the plans to connect the two buildings. A Concept Stage Planned Unit Development meeting was held with the Planning Commission and the City Council previously. There was support for the project by the boards. Staff recommended approval of the application with conditions as noted in the staff report. Grittman noted that the primary departures from the base zoning ordinance include having a connection crossing two lot lines, building height, and the installation of a 160 -foot flagpole. Grittman noted that it should be added to verify consistency with FAA requirements. Charlotte Gabler asked for information about current size of flag poles and pylon signs around the City of Monticello. It was summarized that most large displays are between 50 to 60 feet. It was noted that Camping World received approval for a large flag pole, but have not yet acted on their Planned Unit Development approval. Planning Commission Minutes — February 4th, 2020 Page 2 17 Alison Zimpfer opened the public hearing. Don Tomann, majority owner of UMC, expressed gratitude for the project and the process. Paul Konsor asked the applicant for more information about the flag. Tomann noted it would be an American flag. The company was interested in doing this to express gratitude for those that have served. Tomann also saw this as an opportunity to partner with the City of Monticello as it would be a focal point in the community. Tomann explained that he has not had the experts out to engineer the flagpole, but would construct it per their recommendation. Charlotte Gabler asked the applicant if he was in accordance with the comments from Exhibit Z. Tomann agreed to the Exhibit Z comments. Andrew Tapper asked how the flag would be lit. Tomann explained that it would likely have a lighting system close to the base and perimeter of the flagpole. He didn't see it being a bother to the neighbors. Hearing no further comments, the public hearing was closed. Konsor asked if a similar land use application request has been received before and denied. Grittman couldn't think of any that were denied for building height and the City hasn't received a request for a flagpole of this height. It was also noted that the flagpole height would not interfere with the regulations with the Mississippi Wild and Scenic District. Decision 1— Rezoning to PUD, Planned Unit Development PAUL KONSOR MOVED TO ADOPT RESOLUTION PC -2020-007 RECOMMENDING APPROVAL OF A REZONING TO PUD, UMC PLANNED UNIT DEVELOPMENT DISTRICT, FOR LOTS 1 AND 2, BLOCK 1, MONTICELLO COMMERCE CENTER 6TH ADDITION, BASED ON FINDINGS IN THE RESOLUTION. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED, 3-0. Decision 2 — Development & Final Stage PUD Approval PAUL KONSOR MOVED TO ADOPT RESOLUTION PC -2020-007 RECOMMENDING APPROVAL OF A DEVELOPMENT AND FINAL STAGE PLANNED UNIT DEVELOPMENT FOR LOTS 1 AND 2, BLOCK 1, MONTICELLO COMMERCE CENTER 6TH ADDITION. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED, 3-0. EXHIBIT Z Rezoning to PUD and Development Stage PUD Lots 1 and 2, Block 1, Monticello Commerce Center 6th Addition Planning Commission Minutes — February 4th, 2020 Page 3 1 7 1. Removal of the connection between the two buildings (to allow the conveyance of one of the two buildings to a send party) shall be subject to PUD amendment processing. 2. The proposed building height (50 feet) is deemed acceptable by City Officials. 3. Access -related issues shall be subject to comment and recommendation by the City Engineer. 4. Cross access easements shall be established to accommodate shared parking and access between Lots 1 and 2. 5. The applicant shall demonstrate compliance with the City's landscaping requirements related to the following: • Minimum caliper inch requirements. • Perimeter planting qualities. • Perimeter vehicle use area planting quantities. • Compliance with perimeter buffer standards on the south portion of the site. 6. The applicant shall provide details related to waste storage and removal activities. 7. All signs erected upon the subject site shall be subject to sign permit. 8. The city makes specific findings that the proposed additional flagpole height of 160 feet, or other height agreed to, is supportable under the terms of the PUD. If approved, the flagpole improvement is subject to the following: a. Internal halyard system b. Compliance with city ordinance for lighting c. Submission of adequate documentation by a structural engineer, including fall/collapse design d. Location as shown on the sign plan 9. The City Engineer provide comment and recommendation related to grading, drainage and utilities. 10. Compliance with the recommendations of the City Engineer's report dated January 20th, 2020. 11. Future phases of expansion within the PUD are subject to an amendment to PUD. 12. The developer shall enter into a PUD Development Agreement. 13. The property owner(s) shall petition for vacation of drainage and utility easement within impacted area. Planning Commission Minutes — February 4th, 2020 Page 4 17 14. Comments and recommendations of other City Staff and Planning Commission. B. Public Hearing - Consideration of a request for adoption of the Monticello 2040 Comprehensive Plan Vision Report Applicant: City of Monticello Angela Schumann introduced the item and noted that the City's current comprehensive plan dates to 2008. Schumann explained that a comprehensive plan is a guide for growth and development of a city. Typically, these plans are in place for 20 years with an updated at ten years. Due to some major changes on the horizon, the City of Monticello has decided to pursue an update. Schumann noted that the new plan would bring a broader group of people to the table for input. This would create a richer, more durable plan. Schumann explained that the Vision Report was in draft form and includes four areas: vision statement, value statements, preferred growth scenario, and goal statements. The Vision Report is expected to guide the second phase of the project, which is the development of the Comprehensive Plan. The Comprehensive Plan uses maps, policies, and strategies for effecting the vision and creating land use. A Request for Proposal was created, with the City Council awarding the Lakota Group. Schumann introduced the Lakota Group for a presentation of the Vision Report. Scott Ruhland, Lakota Group introduced himself and his organization. He noted Nick Kalogeresis (Lakota Group) and Erin Perdu (WSB), were also in the audience. Ruhland noted that they have been working on the Vision Report since September. The plan utilized a broad audience to create a vision for the community and by the community. Ruhland provided an overview of the Vision Report and discussed the following areas: project overview, findings and analysis, community engagement summary, vision and values, scenarios review, preferred scenario, and planning goals. Ruhland explained that the next phase was the creation of the Comprehensive Plan. There would be more meetings and community engagement. Alison Zimpfer asked if the number of community participants in the Vision Report was adequate. Ruhland noted they were comfortable with the results they received for the size of the community. John Alstad asked if relief of traffic on Highway 25 was included in the plan. Angela Schumann explained that Central Mississippi Regional Planning Partnership (CMRP) was created to create a plan to address concerns and understand locations for a new bridge crossing. Schumann noted that she tries to include updates of the organization in her Director's Report and encouraged the Planning Commission Minutes — February 4th, 2020 Page 5 17 Commission to check out their website. Schumann noted that CMRP is noted in the Vision Report and will be also included in the Comprehensive Plan. Paul Konsor asked about the addition of another school in Monticello. Ruhland noted that they created a student generation exercise based on the scenarios. They also talked to school district representatives and gathered their thoughts on growth of the City and the need for a new school. John Alstad opened the public hearing. Hearing no comments, the public hearing was closed. It was noted that with the scenarios, if there was 40 percent or higher growth rate, a new school would be necessary to support the community. The final scenario that was selected in the Vision Report included the creation of a new school near Bertram Regional Park. Angela Schumann noted that she received public comment on the Vision Report. In summary, the comment noted that the plan was good and previous concerns were resolved as related to the vision and value statements and preferred growth scenario. PAUL KONSOR MOVED TO RECOMMEND ADOPTION OF THE MONTICELLO 2040 COMMUNITY VISION FOR THE COMPREHENSIVE PLAN. ALISON ZIMPFER SECONDED THE MOTION. MOTION CARRIED, 4-0. C. Public Hearing — Consideration to review for adoption the 2020 Monticello Official Zoning Map Applicant: City of Monticello Angela Schumann introduced the item and noted that each ordinance for rezoning was listed in the Staff report. The list includes rezoning that occurred in late 2018 to early 2020. Schumann explained that both Deephaven and Haven Ridge would not officially be rezoned until they have resolved all their conditions of approval. Schumann also noted that FEMA is still working on revised floodplain maps. The City still uses maps from the 1970's, but would adopt the new maps when available. John Alstad opened the public hearing. Hearing no comments, the public hearing was closed. JOHN ALSTAD MOVED TO ADOPT RESOLUTION NO. PC -2020-009 RECOMMENDING THE ADOPTION OF ORDINANCE NO. 8XX FOR THE 2020 CITY OF MONTICELLO OFFICIAL ZONING MAP, INCLUDING SHORELAND/FLOODPLAIN COMPANION MAP, BASED ON THE FINDINGS IN SAID RESOLUTION. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 4-0. Planning Commission Minutes — February 4th, 2020 Page 6 17 3. Regular Agenda A. Consideration of the Community Development Directors Report Angela Schumann provided the Community Development Director's Report as provided in the agenda packet. Ron Hackenmueller stated that the Briggs Apartment complex will be ready for tenants in May. He also included that the senior living facility on Hart Boulevard is moving along. Monticello RV is putting exterior finishes up and the Fire Station is near completion. Hackenmueller also stated that they have extended an offer to Bob Ferguson to fill the vacancy of inspector in the Building Department. The department would also be seeking quotes from consulting firms to assist on an as needed basis. Andrew Tapper asked when the expected opening of the senior living facility would be. Hackenmueller indicated that it was intended to be open next fall. Charlotte Gabler asked if there could be community engagement for the Chelsea to School Boulevard concept plan. 4. Added Items None. 5. Adjournment JOHN ALSTAD MOVED TO ADJOURN THE MEETING AT 7:45 P.M. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 4-0. Recorder: Jacob Thunander -F Approved: March 3rd, 2020 Attest: Angela Schu*r#i, CKmmunity Development Director Planning Commission Minutes — February 4th, 2020 Page 7 17