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Planning Commission Minutes 03-02-2020MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Monday, March 2nd, 2020 - 6:15 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Sam Murdoff, John Alstad, Paul Konsor, Andrew Tapper, and Alison Zimpfer Council Liaison Absent: Charlotte Gabler Staff Present: Angela Schumann, Steve Grittman (NAC), and Ron Hackenmueller 1. General Business A. Call to Order Sam Murdoff called the Regular Meeting of the Planning Commission to order at 6:15 p.m. B. Consideration of approving minutes a. Regular Meeting Minutes — February 4th, 2020 JOHN ALSTAD MOVED TO APPROVE THE REGULAR MEETING MINUTES - FEBRUARY 4TH, 2020. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 5-0. b. Special Meeting Minutes (Joint Meeting) — February 4th, 2020 ANDREW TAPPER MOVED TO APPROVE THE SPECIAL MEETING MINUTES (JOINT MEETING) — FEBRUARY 4TH, 2020. ALISON ZIMPFER SECONDED THE MOTION. MOTION CARRIED, 5-0. C. Citizen Comments None. D. Consideration of adding items to the agenda Angela Schumann requested taking an informal poll of Planning Commissioner's availability for a follow-up meeting from the Concept Stage PUD Meeting that was held on Monday, March 2. E. Consideration to approve agenda PAUL KONSOR MOVED TO APPROVE THE AGENDA. ALISON ZIMPFER SECONDED THE MOTION. MOTION CARRIED, 5-0. 2. Public Hearings 3. Regular Agenda A. Chelsea to School Concept Master Plan Update Angela Schumann introduced the item and explained that the Chelsea to School Concept Master Plan was in response to a land use application from the Dale Planning Commission Minutes — March 2nd, 2020 Page 1 1 4 Buchholz Construction team. She noted that with the Buchholz land use application, they were granted a Comprehensive Plan Amendment from "Places to Shop" to "Places to Live". Schumann explained that City Planner Steve Grittman developed a Master Plan for the area that has been refined over time with comments. Schumann noted that the concept was brought forward during the Buchholz Development proposal in addition to a joint workshop meeting with the Planning Commission and City Council. Schumann stated that she wanted to provide an update on where staff was at with the concept. Schumann summarized that the area that the study focuses on includes Chelsea Road, School Boulevard, Cedar Street, and Edmonson Avenue. Staff are working with WSB & Associates to understand the feasibility of a regional stormwater management ponding area. Staff are also working with City Planner — Steve Grittman on public spaces including trails and parks. Schumann added that once the study was more formalized, staff would meet with property owners in the vicinity of plan for comment. A joint workshop would also be scheduled with the Planning Commission and City Council. Schumann also noted that in the Visioning Report, it includes the Master Plan as a Preferred Growth Scenario to include the area as a mixed commercial and residential site. Sam Murdoff asked how long it would take for the information to come back to the Planning Commission. Schumann estimated that early summer the findings would be complete. Steve Grittman also added that NAC was working on illustrative pieces for key areas of the planning area. Grittman noted that once final engineering comments are received for the stormwater pond, NAC can develop a plan for the public spaces including the plaza areas and parkway development street improvements. Grittman also explained that when meeting with property owners, they were interested to know how the stormwater management and open space requirements that would affect the development of their property if it were to develop. B. Central Mississippi River Regional Planning Partnership Update Angela Schumann introduced the item and explained that the Central Mississippi River Regional Planning Partnership (CMRP) replaced the Highway 25 Coalition. The focus on the organization shifted from focusing only on transportation issues and reframed the goals. Schumann explained the staff report including the Framework 2030 document. CMRP hired Planning Next out of Ohio to help understand how to accomplish the goals of the planning area. As part of the website for CMRP, there is a section devoted to FAQs. This was created to help the City and Commissions to be able to answer questions fo the general public. Planning Commission Minutes — March 2nd, 2020 Page 2 14 Schumann also explained that community engagement would be an important area for the creation of the 2030 plan. Each jurisdiction involved with the CMRP, would be given an engagement kit. The consultants would use the information received along with community plans to create a plan that will help the regional jurisdictions work together. Schumann added that all the meeting agendas and minutes are provided on the CMRP website. Paul Konsor asked if the City is required to be a part of CMRP and if there are any costs involved with membership. Schumann explained that jurisdictions must formally agree through a joint powers agreement to be involved with CMRP. Schumann added that depending on your jurisdiction (County, City, or Township), there is a tiered approach for cost. Schumann also added that any documents of CMRP would need to be approved by the City Council. She noted that Lloyd Hilgart is a voting member on the CMRP board. She also noted that an Executive Committee exists and is established by the CMRP Board. The representative is Wright County Commissioner Darek Vetsch. Lastly, County and City planning staff are also involved with the organization. Andrew Tapper asked if these meetings were open to the public. Schumann responded that they are public meetings held at the Sherburne County Government Center on the 4th Thursday of every month at 7:30 a.m. The meetings are also recorded and posted on the website. Sam Murdoff asked if the organization plan was for a 10 -year projection and involvement from local jurisdictions after the creation of the plan. Schumann responded that the planning process was expected to wrap up in 2021. Each jurisdiction would have to adopt the study and it would be up to the communities how they implement the plan. Schumann also explained that Resolution of Understandings will be delivered to the City Council to keep moving during the planning process. Tapper asked for the long-term plan for CMRP after the study is concluded. Schumann responded that the committee would still be established. John Alstad asked if MnDOT was involved with the organization. Schumann stated that Claudia DuMont was the representative from MnDOT but was not a voting member. Alstad asked about a previous study that the Highway 25 Coalition created that involved several options for a new interchange. Schumann notice that they study was available to CMRP, but it was important to complete the 2030 study before determining a final location of the interchange. C. Consideration of the Community Development Directors Report Angela Schumann provided the Community Development Director's Report. She explained in detail the Center for Energy and Environmental report titled Energy Transition Report. She explained that the study is two pieces: qualitative and quantitative. The City has received the qualitative report, with the firm refining the quantitative part of the report. She encouraged the Planning Commission to review the document. Planning Commission Minutes — March 2nd, 2020 Page 3 1 4 Paul Konsor asked if the UMC item had any revisions from the City Council level. Schumann noted that the item was pulled from the Consent Agenda to allow the applicant to speak, but no changes from the Planning Commission approval were noted. 4. Added Items Angela Schumann noted that the Concept Stage Planned Unit Development Submittal by Mielke Development needed more time for board comment. The Planning Commission noted that the majority could not make a meeting on Monday, March 9. Schumann would work with the City Council on determining a date and would follow up with the Planning Commission. 5. Adjournment PAUL KONSOR MOVED TO ADJOURN THE MEETING AT 6:45 P.M. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Jacob Thunander Approved: April 7th, 2020 Attest: dav Angela Schuma , Community Development Director Planning Commission Minutes — March 2nd, 2020 Page 4 14