EDA Minutes 03-11-2020MINUTES
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, March 11th, 2020 — 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners Present: Steve Johnson, Bill Tapper, Jon Morphew, Lloyd Hilgart and Jim
Davidson
Commissioners Absent: Tracy Hinz and 011ie Koropchak-White
Staff Present: Jim Thares and Angela Schumann
1. Call to Order
Steve Johnson called the Regular Meeting of the EDA to order at 6:00 p.m.
2. Roll Call
3. Consideration of additional agenda items
None.
4. Consent Agenda
BILL TAPPER MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF 4C. JIM DAVIDSON SECONDED THE MOTION. MOTION
CARRIED, 5-0.
a. Consideration of approving Regular Meeting Minutes — February 12, 2020
Recommendation: Approve Regular Meeting Minutes — February 12, 2020.
b. Consideration of approving Regular Meeting Minutes — February 26, 2020
Recommendation: Approve Regular Meeting Minutes — February 26, 2020.
c. Consideration of approving payment of bills
-REMOVED FROM THE CONSENT AGENDA -
Regular Agenda
4D. Consideration of approving payment of bills
Bill Tapper asked about a $600 bill. Jim Thares indicated that it was an annual seminar
fee.
Tapper also asked about a $325 fee. Thares explained that was a bi-annual fee to attend
the EDAM conference.
Lastly, Tapper asked for more details about the Surface Pro purchase for $838.99. Thares
indicated that the purchase was for a tablet. It was noted that the Surface Pros are shared
with the Planning Commission.
BILL TAPPER MOVED TO APPROVE PAYMENT OF BILLS THROUGH
FEBRUARY, 2020. LLOYD HILGART SECONDED THE MOTION. MOTION
CARRIED, 5-0.
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5. Consideration of Draft RFQ-RFP for Housing Market Analysis and Demand Study
Jim Thares explained that the EDA gave prior approval for staff to develop an RFP for an
updated Housing Study. Staff created a combined RFQ and RFP to ensure a
comprehensive document would be achieved and to speed up the timeframe of the
process. Thares explained that the content of the request included specific criteria and a
comprehensive look at housing needs.
BILL TAPPER MOVED TO APPROVE THE COMBINED RFQ-RFP (REQUEST FOR
QUALIFICATIONS -REQUEST FOR PROPOSAL) FORMAT FOR A HOUSING
NEEDS AND MARKET DEMAND STUDY AND FURTHER AUTHORIZE
ISSUANCE TO CONSULTANTS. LLOYD HILGART SECONDED THE MOTION.
MOTION CARRIED, 5-0.
6. Consideration of First Amendment to Block 52 Preliminary Development
Agreement with Beard Group, Inc. Hopkins, MN
Jim Thares introduced the item and explained that the Beard Group would like an
extension of their predevelopment agreement for Block 52. The original termination date
is set at March 31, 2020. Thares explained that additional work by the EDA and Beard
Group needs to occur prior to moving forward with further redevelopment steps.
Thares noted the request is for an eleven -month extension to February 28, 2020 to allow
the Beard Group and EDA more time to collaboratively work on various tasks to move
the proposed concept forward. Thares indicated that the Beard Group is whole heartily
involved in the moving the project forward and agrees with the PDA timeline extendsion.
Jim Davidson noted that the Beard Group at one time had indicated that they would
participate in property acquisition tasks. Davidson recommended that staff reach out to
the Beard Group to see if they are still interested in the approach or if they would like to
move forward with property the EDA already owns. Thares responded that he would
follow up with the Beard Group about this.
Jon Morphew asked if the original predevelopment agreement terms were in place and
that the only change was to the date. Thares confirmed that was the case.
JIM DAVIDSON MOVED TO ADOPT RESOLUTION #2020-05 APPROVING THE
FIRST AMENDMENT TO THE PDA BETWEEN BEARD GROUP, INC. OR ITS
ASSIGNS AND THE EDA IN CONNECTION WITH THE POTENTIAL MIXED-USE
REDEVELOPMENT IN BLOCK 52 BY EXTENDING THE TERMINATION DATE
BY 11 MONTHS TO FEBRUARY 28, 2021. BILL TAPPER SECONDED THE
MOTION. MOTION CARRIED, 4-0-1 WITH STEVE JOHNSON ABSTAINING
FROM VOTING.
7. Consideration of Economic Development Assistance Update from WSB and
Economic Trends Report
Jim Thares provided the staff report for the item and explained that per the Economic
Development Services contract with WSB, they are to provide quarterly updates to the
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EDA. This report was the first update.
Lloyd Hilgart asked for more details on the progress of Project #6580. Thares indicated
that cost estimates have been prepared for the company, but they have indicated that a
large financing gap exists. Thares indicated that they are working with DEED to
determine if they can help finance any of that gap. Hilgart asked if the EDA needs to
have a closed meeting in the future to further discuss land sale.
The EDA determined that after their next regularly scheduled meeting on March 25,
2020, would be the best time to have a closed meeting.
8. Director's Report
Jim Thares provided the Director's Report. He explained in further detail the EDA's
recent acquisition of property at 300 E 4th Street. He noted that the property contains a lot
of debris and will require costs to remove the materials. It was noted that in the future
staff would set up a final inspection prior to purchasing property to ensure that this
situation would not again. Thares also indicated that the Fire Department was interested
in using the house for a training burn. Due to State funding, the Fire Department has
requested to wait until after July 15, 2020 to conduct the training.
Lloyd Hilgart asked if the City had a list of EDA properties so that they could begin
marketing some of the parcels. Angela Schumann explained that staff are working with
WSB to create property inventory maps. We have received a draft version and staff are
working on making additions to the map with all EDA and City of Monticello properties
identified.
The EDA discussed in detail the co -work concept brought to Monticello. It was noted
that St. Michael recently opened up their co -work space. They did not use any sort of
public funds to cover the cost of the space.
Thares provided the prospect list. Bill Tapper asked what the under -onstruction property
was. Thares indicated that it was owned by Mike Mossy for his plumbing business.
Thares indicated that he removed projects that are no longer in consideration. One new
prospect was added to the list — "Project Panda -v3".
9. Closed Session — Consideration of recessing to closed session to develop or consider
offers or counter-offers for the purchase or sale of real or personal property
pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3).
Property Address: 213 Yd Street West — PID #155010031031
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10. Adjourn
JIM DAVIDSON MOVED TO ADJOURN THE MEETING AT 6:56 P.M. BILL
TAPPER SECONDED THE MOTION. MOTION CARRIED, 5-0.
Recorder: Jacob Thunander
Approved: April 7th, 2020
Attest:
JrTh^ares, Economic Development Director
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