City Council Agenda Packet 12-21-2006 Special
AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
. Monday, December 21, 2006 - 5:30p.m.
Mayor: Clint Herbst
Council Members: Wayne Mayer, Tom Perrault, Glen Posusta and Brian Stumpf
] . Consideration of approving charitable gambling license - Monticello Youth Hockey
2. Approval of bills for December
3. Consideration of cost of living/wage increases for 2007
4. Discussion of Deputy Registrar Operations
5. Appointments to Comprehensive Plan Update Task Force.
6. Adjourn
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Council Agenda - 12/21/06
1.
Consideration of resolution approvin~ renewal of gamblim! license for Monticello Youth
Hockev Program to conduct charitable llambline at Hawks Sports Bar and Grill. (RW)
A. REFERENCE AND BACKGROUND:
The Monticello Youth Hockey Prob1fam is requesting renewal of their permit to conduct
charitable gambling operations at Hawks Sports Bar and Grill. Attached to the agenda is a copy
of their financial report.
Prior to the State Gambling Control Board issuing a license, the City Council must pass a
resolution approving or denying the application. The staff is not aware of any reason why the
Council would not allow the state to issue this license.
B. ALTERNATIVE ACTIONS:
1. Adopt a resolution authorizing the State Gambling Control Board to renew the charitable
gambling license to the Monticello Youth Hockey Program for charitable gambling
activities at Hawks Sports Bar and Grill.
2. Do not approve the resolution.
c.
ST AFF RECOMMENDATION:
The City Administrator recommends the resolution being adopted authorizing the issuance of
the license. The City is not aware of any reason why the license should be denied.
D. SUPPORTING DATA:
· Copy of resolution
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CITY OF MONTICELLO
RESOLUTION 2006-124
RESOLUTION AUTHORIZING THE ISSUANCE
OF A GAMBLING LICENSE
WHEREAS, the Monticello Youth Hockey Association has submitted an application to the City
Council of Monticello for the issuance of a gambling license to conduct charitable gambling
activities and Hawk's Sports Bar and Grill; and
WHEREAS, upon review of the organization's activities, the Council is not opposed to the
gambling license being issued by the State Gambling Control Board,
NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL that the application of the
Monticello Youth Hockey Association for charitable gambling license for operations at Hawk's
Sports Bar and Grill is hereby approved and the State Gambling Control Board is authorized to
process the application.
Adopted by the Monticello City Council this 18th day of December, 2006.
Clint Herbst, Mayor
ATTEST:
Rick W olfsteller, Acting City Administrator
Minnesota Lawful Gambling
LG215 Lease for Lawful Gamblin
Check applicable item.
_ 1. Lease for new application. Submit with new premises permit application
..){ 2, Renewed lease. Submit with premises permit renewal.
_ 3, New owner. Submit new or amended lease within 10 days after new lessor assumes ownership. Date effective ~! ~_I"~_
4, Amended lease
· Check the change(s) in the lease: Rent Premises name ~Boothlbar ~,A(.:ti\lity change ,_,,_~ Other
Date that changes will be effecti\le~ I ~
. Both parties must initial and date all changes.---
· Submit chan es at least 10 da s rior to the chan e
Organization name
.1J.o~:
Name of leased premises
I W \ (., Bf\f,i&,
Name of legal owner of premises
~ftM~ r
Name of lessor (if same as legal
owner, write in "SAME")
'j\wtM
(:I}eck all activities that will be conduc;ted:
)CPu/l-tabs _"....Pull-tabs with dispensing device K.,TIPboards ~~.paddleWheel ___Paddlewheel with table_~.._Bingo ,.".,.,Bar bingo
5/C".:
Page I of ;
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q[,q?
: License number ! Daytime phone
(C, \~~-O"i 1.1.(7 -aJ L_ 1 (1111, :v:;.<f s-
street a dress City j State iz;p ! Daytime phone
i ~),.l'n(J.{LO _ ! MN ; -~ lb~ Zf51110
City 1 State Zip I Daytime phone
,_~1J-nc.~UQ....___. tlW /?f?~Z-11{P3l'l5'1(tfO
: City I State Zip i Daytime phone
I
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,vD
hlVD
Business/street address
.," ,jIJ
Pull~tab, Tipboard. and Paddlewheel Rent (No lease required for raffies.)
Booth operation - sales of gambling equipment by an employee Bar operation' sales of gambling equipment within a leased
(or wlunteer) of a li<:'~nsed organization within a separal-e enclosure premises by an employee of the lessor from a common area where
that Is distinct from areas where food and beverages are sold. food and beverages are also sold,
r--------------~---------------------,
Does your organb::ation OR any other organiZaf:ign. conduct gambling
from a booth operation at this location? Li_ Yes ~ NQ
~----------------- ------------------~
If you answered yes to the question above, rent limits are If you answered no to the question above, rent limits are
based on the following combinations of operation: based on the following combinations of operation:
Booth operation - Bar operation
Booth operation and pulHab dispensing device - Bar operation with pulHab dispensing deVIce
Booth operation and bar operation ' - Pull-tab dispensing device only
Booth operation, bar operation, and pull-tab dispensing device
.
The maximum rent allowed may not exceed $1,750 in total
per month for all organizations at this premises.
The maximum rent allowed may not exceed $2,500 in total
per month for all organizations at thIS premises.
Complete one option:
Option A: 0 to 10% of the gross profits per month.
Percentage to be paid -JtL..____%
Complete one option:
Option A: 0 to 20% of the gross profits per month.
Percentage to be paid _.".__.__n__%
Option B: When gross profits are $4,000 or less per month, $0 to Option B: When gross profits are $1,000 or less per month, $0
$400 per month may be paid. Amount to be paid $,___...._____. to $200 per month may be paid,. Amount to be paid $__._.,___._.,
Option C: $0 to $400 per month may be paid on the first $4,000
of gross profit. Amount to be paid $___~. Plus 0% to
100A, of the gross profits may be paid per month on gross profits
over $4,000. Percentage to be paid ...50
Option C: $0 to $200 per month may be paid on the first $1,000
of gross profits. Amount to be paid $~_~___. Plus 0% to
20% of the gross profIts may be paid per month on gross profits
over $1,000. Percentage to be paid _~"'_.,,"'"._ %
Bingo Rent
Option D: 0 to 10% of the gross profits per month from all lawful
gambling activities held during bingo occasions, exduding bar bingo.
Percentage to be paid ..._.......__...,%
Bar Bingo Rent
.~ Option F:: No rent may be paid for bingo
conducted in a bar.
Option E: A rate based on a cost per square foot not to exceed 110%
of a comparable cost per square foot for leased space, as approved by
the director of the Gambling Control Board. No rent may be paid for bar
bingo. Rate to be paid $.~~_~ per square foot.
The lessor must attach documentation, verified by the organization, to
confirm the comparable rate and all applicable costs to be paid by the
organization to the lessor.
New Bingo Activity
For any new bingo activity not prevIously
induded in a Premises Permit Application,
attach a separate sheet of paper listing the
days and hours tllat bingo will be conducted,
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LG215 Lease for Lawful Gambling Activity
5/0,
Page 2. of :
Illegal Gambling
· The lessor Is aware of the prohibition against illegal gambling
in Minnesota Statutes 609.75, and the penaltles for Illegal
gambling violations in Minnesota Rules 7861.0050, Subpart 3.
In addition, the Board may authorize the organization to withhold
rent for a period of up to 90 days if the Board determines that
illegal gambling occurred on the premises and that the lessor or
its employees participated in the illegal gambling or knew of the
gambling and did not take prompt action to stop the gambling.
Continued tenancy of the organization is authorized without the
payment of rent during the time period determined by the Board
for violations of this provision.
· To the be!:.i: of the lessor's knowledge, the lessor affirms that
any and all games or devices located on the premises are not
being used, and are not capable of being used, in a manner
that violates the prohibitions against Illegal gambling in
I Minnesota Statutes 609,75, and the penalties for illegal
gambling violations in Minnesota Rules 7861.0050, Subpart 3.
. Notwittlstanding Minnesota Rules 7861.0050, Subpart 3, an
organization must continue making rent payments, pursuant
to the terms of the lease, if the organization or its agents are
fOund to be solely responsible for any IIIe:]al gambling mnducted
at that site that is prohibited by Minnesota Rules 7861.0050,
Subpart 1, or Minnesota Statutes 609.75, unless the
organization's agents responsible for the illegal gambling
activity are also agents or employees of the lessor.
· The lessor shall not modify or temlinate the lease in whole or
in part because the organization reported to a state or local
law enforcement authority or the Board the occurrence at the
site of illegal gambling aCtivity in which the organization did not
participate,
Acknowledgment of Lease Tenns All obligations and agreements are contained in or attached to this lease and are subject I
to the approval of the director of the Gambling Control Board. 1 affiml that the lease intOrlTlation is the total and only agreement I
between the lessor and the organiUltion. TI~e is no other agreement and no other consideration required between the parties as to
the lawful gambling and other matters related to the lease. Any changes in this lease will be submitted'to the Glmbling Control Board at '
least 10 days prior to the effective date of the change. If a renegotiated lease is made due to a change in ownership, the new lease will I
be submitted within 10 days after the new lessor has assumed ownership.
Ust or attach other terms or conditions (must be approved by director of Gambling Control Board)
'_""""'"~_'_'__'___"_'"'_._______..____..__..,__,____'._____.".__.'_~_...__.",._.._,__________.,,__.____..._,.._.____.__.___._m.____~
-77 /7 . .r;L --~- . ~ I . i._ L,
s~l!J--~--,~&'=----...-LljL~e(p _..._~- SigniiE!fj anizatlon ;ffi~iai-(j;ssee-;------.~~k-,-I
__..61K.~L,bi ~~Y---- ~ _: D~ \ f- \ :JOh n<~Y'\ {,t;r(\bl,OS tn:.1 (" !
Print name and title of lessor Print name and litle. of lessee i
i lease Term - The term of this lease agreement will be
I concurrent with the premises pemlit issued by the Gambling
Control Board (Board).
Management of Gambling Prohibited" The owner of the
premises or the lessor will not manage the conduct of gambling
at the premises.
Partidpation as Players Prohibited .. The lessor; the lessor's
immediate family, and any a!lents or gambling employees of the
lessor will not participate as players in the conduct of lawful
gambling on the premises.
other Prohibitions ,
. The lessor will not impose restrictions on the organization with 'I
respect to providers (distributors) of gambling-related equipment
and services or in the use of net profits for lawful purposes. I'
. The lessor, person residing in the same household as the lessel;
the lessor's immediate famify, and any agents or employees of the I
Ie.<;sor will not require the organization to perform any action that
would violate statute or rule. If there is a dispute as to whether'
i:l violation of this provision occurred, the lease will remain in
effect pending a final determination by the Compliance Review I
Group (eRG) of the Gambling Control Board. The lessor agrees .
to arbitration when a violation of this provision is alleged. TIll' i
arbitrator shall be the CRG. I
. The lessor shall not modify or terminate this lease in whole or in !
part due to the lessor's violation of the provisions listed in this i
lease. i
Access to permitted premises. The Board and its agents, the 'I'
commissioners of revenue and publiC safety and the~r agents, and
law enfurcement personnel have access to the permItted premIses
at any reasonable time during the business hours of the lessor. The i
organization has access to the permitted premises during any time I
reasonabie and when necessary for the conduct of lawful gambling I
on the premises.
.. ..
Lessor records - The Ie.<;sor shall maintain a record of all money
received from the organization, and make the remrd available to
the Board and its agents, and the commissioners of revenue and
public safety and their agents upon demand. The record shall be
maintained fOr a peliod of 3-1/2 years.
Rent all-indusive - Amounts paid as rent by the organizatlon to
the lessor are all-inclUSive. No other services or expenses provided
or contracted by the lessor may be paid by the organization,
Including but not limited to trash removal, janitorial and deaning
services, snow removal, lawn services, electridty, heat, security,
security monitoring, storage, other utilities or services, and in the
case of bar operations, cash shortages. Any other expenditures
made by an organization that is related to a Ip.ased premises must
be approved by the director of the Gambling Control Board. Rent
payments may not be made to an individual.
Questions on this form should be directed to the Ucensing Section of the Gambling Control Board (Board) at 651-639-4000. This publication
will be made available in alternative format (i.e. large print, Braille) upon request. If you use II nY, yoo clln call the Board by using the
Minnesota Relay Service and ask to plaCE a call to 651 ~639-4000. The information requested on this fOI1ll will become. public infOrmation i
when received by the Board, and will be used to determine YOUI' compliance with Minnesota statutes and rules goverl1lng lawful gambhng I
activities, ,
L_._,._._~____._,'_._..,_.. ._, .. .,._._..,.,_...___.._,_,..,.,,"__._...,..__.~ .,.__'______._...._~.~~__._~.__.~'_._...__.,____..___._._,_._,__.._,__.~___._~.""_",~"...,,.,_~_~______~~_._.".',..,'^
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Contribution Report Page 1
MONTICELLO YOUTH HOCKEY
For All Sites
From 4/1/2004 to 3/3112005 .
Date Check
, Written Number Payee Description Total
For
5/25/2004 2687 STATE OF MINNESOTA 315.00
5/26/2004 052604 UBI TAX REFUND -169.89
7/31/2004 1 UBI TAX REFUND REFUND -283.11
8/15/2004 2772 WELLS FARGO UBI TAXES 1400.00
8/15/2004 2773 MINNESOTA REVENUE UBI TAXES 650.00
9/1712004 2847 STARS HoCKEY OPERATING EXPENSES 30000.00
11/15/2004 2894 STATE OF MINNESOTA LICENSE FEES 600.00
12/20/2004 2970 JOHNSON BRUNS & CO AUDIT 2100.00
2/28/2005 UNSOLD Tax Credit/Refund from Form .4936.02
3/912005 3081 SCSU ICE TIME RENTAL 5937.50
3/9/2005 3082 BUFFALO CIVIC CENTER ICE TIME RENTAL 9965.00
Tot~d of 45638.48
Total of Organization 45638.48
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11t.27:16 1211212006 Minnllsola Gambler
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all ~3~V8 A N3A31S
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ution Report
TICELLO YOUTH HOCKEY
r'age -,
~s
,to 3/31/2006
Number Payee
Description
Total
I 3129 CITY OF BUFFALO ICE TIME BILLS 4890.00
I 3255 WELLS FARGO UBI TAXES 4246.00
3256 MINNESOTA REVENUE UBI TAX 2800.00
3289 LUVERNE HOCKEY ASSN YOUTH HOCKEY EXP 250.00
3290 LUVERNE HocKEY ASSN YOUTH HOCKEY EXP 250.00
3~91 5T CLOUD YOUTH HOCKEY YOUTH HOCKEY EXPENSES 525.00
3292 WSPYAA YOUTH HOCKEY EXPc:NSES 500.00
3:293 WSPYAA YOUTH HOCKEY EXPENSES 500.00
3294 WAHC YOUTH HOCKEY EXpENSES 575.00
i 3295 HCHA YOUTH HOCKEY EXpeNSES 550.00
) 3296 R&R SPECIALTIES YOUTH HOCKE:Y ExpENSE:S 3899.77
) 3339 PNLS YOUTH HOCKEY EXPENSES 350.00
) 3372 MONTICELLO ICE ARENA YOUTH HOCKE:.Y EXPENSES 1575.00
) 3374 US HOCKEY HALL OF FAME YOUTH HOCKEY EXPENSES 400.00
) 3379 AST SPORTS YOUTH HOCKEY EXpENSES 2981.50
3 3380 HOCKEY ZONE YOUTH HOCKEY EXPENSES 3210,96
3 3418 EVELETH YOUTH HOCKEY YOUTH HOCKEY EXPENSES 475.00
3 3419 MOOSE SHERRITT YOUTH HOCKEY EXPENSES 10012.50
5 3420 BUFFALO CIVIC CENTER YOUTH HocKEY EXPENses 1530.00
5 3422 HOCKEY ZONE YOUTH HOCKEY EXPENSES 69.58
5 3426 MOOSE SHERRITT YOUTH HOCKEY EXPENSES 17475.00
5 3464 STATE OF MINNESOTA LICENSE FEES 600.00
S 3507 MOOSE SHERRlli YOUTH HOCKEY ExpENSES 15262.50
s. BECKER ARENA PRODUCTS YOUTH HOCKEY EXPENSES 1277.47
6 AST SPORTS YOUTH HOCKEY EXpENSES 2718.79
6 MOOSE SHERRITT YOUTH HOCKEY EXPENSES 15162.50
6 3521 weLl.S FARGO UBI TAX 3546.00
6 3522 MN REVENUE UBI TAX 2264.00
6 3523 MOUND WESTONKA HOCKEY AssoCI YOUTH HOCKEY sXPENSES 300,00
6 UNSOLD Tax Credit/Refund from Form .4084.91
6 3562 STMA YOUTH HOCKEY YOUTH HOCKEY EXPENSES 7000.00
Total of 101111,66
alof Organization 101111.66
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18:28:321211212006 Minn&sota Gambler
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2.
Approval of bills.
The list of bills will be made available to you at the meeting or if you want to pick
them earlier they should be ready after 2 p.m. You may want to give a call to
make sure before coming.
1..
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Council Agenda: 12/18/06
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3.
Consideration of cost of livin2lwal!e increases for 2007.
A.
REFERENCE AND BACKGROUND:
At the previous Council meeting, City Administrator O'Neill provided the Council with
background information on projected cost of living adjustment information he had obtained and
summarized previous salary adjustments that had taken place along with the results of the
salary survey conducted a year ago.
It is my understanding that iftime permits, the Council may be discussing cost ofliving and/or
salary schedule adjustments at this special meeting.
As part of the discussion at the previous meeting, Councilmembers asked for additional
information regarding the total annual payroll cost for the City to determine what the potential
cost would be for any pay increase adopted. Total payroll currently for all employees is
$2,971,000 and total benefits for items such as social security, retirement and health insurance
coverage adds another $361,700 bringing the total cost of salaries and benefits to $3,332,700.
Therefore, for each additional 1 % increase in wages, this would equal $29,700 within an
additional $4, I 28 for additional social security and retirement benefits. Health insurance costs
for the City would not be affected by any salary increase granted.
.
As a point of reference, I had included 4% in the 2007 budget for salary increases and
adjustments. All appropriate benefit categories were also increased by this 4% where
appropriate. In other words, an estimated $135,000 or more was added to the 2007 budget for
salary and benefit increases. As an interesting note, we have spent numerous hours reviewing
and analyzing health insurance proposals from various insurance carriers in an attempt to lower
our annual health insurance cost for next year. The result of our review was that the City will
see its insurance cost being reduced by over $90,000 without a major change in the benefits
being provided to the employees.
Enclosed with this agenda you will find a couple of charts and graphs that were prepared by the
Finance Department to illustrate that as a percentage of our total annual budgets, salaries and
benefits for employees have not increased as dramatically as our overall budget has in the past
few years. Personnel costs have actually gone down as a percent of our overall expenditures, as
the City continues to grow and expand.
In addition to a cost ofliving adjustment, it was recommended by the City Administrator that
the Council may want to consider adding an additional step #8 to our overall salary structure
for each grade that would allow the City to bring its overall wage scales closer to what the
salary survey showed last year. By adding an additional step, not all employees would
automatically receive this increase at this particular time but the additional step would allow for
an increase to be granted in the future as employees performance dictates.
B. ALTERNATIVE ACTIONS:
. Decision 1. Consideration of awarding cost of living increase for 2007.
1. Motion establish annual cost of living increase at ~.
Council Agenda: 12/18/06
Decision 2. Consideration of making an adjustment to overall pay scale.
1. Motion to adjust the overall pay scale by 104.5%. Establish the increase across the board.
Under this alternative, the increase would be immediate for all employees.
2. Motion to add an additional step to the pay scale equal to 104.5% of the current top step.
As with every step increase, eligibility for moving a step must always be linked to a positive
performance review. Preferably, goals and objectives or standards to be defined one year prior
to scheduled step increase with step increase granted upon successful completion of goals.
Under this alternative only employees currently at the high end of the scale would be eligible
for the increase.
3. Motion to deny adjustment of pay scale at this time.
C. SUPPORTING DATA:
Charts (2)
Please refer to agenda handout provided at the December 11, 2006 meeting.
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4.
Deputy Re2;istrar Operations.
A. REFERENCE AND BACKGROUND:
At the December 11 th meeting the Council was informed that some ofthe local auto
dealerships had pulled their title work from the DMV and were having anotner entity handle
it. At that meeting some of the Councilmembers asked if the financial impact of the pullout
had been calculated. It was felt this information would need to be analyzed to determine
what, if any, action would be required. The calculations prepared by the Finance Department
are attached to the agenda.
In addition to providing information on the financial impact, city staff has been working with
the dealerships, Denny Hecker in particular to see what it would take for the dealerships to
again come back to using the DMV for their title work. Attached to the agenda is a proposed
letter to the Denny Hecker dealership outlining services the City would perform for them if
the title work for the dealership is handled by the DMV.
Upon review of the proposed letter, a number of questions were raised by Councilmember
Mayer relating to the provisions of the letter. Councilmember Mayer can address the
concerns in hlTeater detail but basically they deal with the following issues:
1. Training - The state does offer training on the forms and procedures for handling vehicle
transfers. If the City proposes to offer this training, would they be charging for the service?
If not, how much time would DMV staff be expected to put in to provide training to others?
Are there legal implications if the training provided by the DMV differs in information and
procedures than what the state provides or if it results in work being rejected by the state?
2. Temporary Staffing - The initial concern with this provision was that there was no
restriction as to the amount of time DMV staff would be providing. In the revised version of
the letter this service would be limited to 40 hours per calendar year. Although it is not
specifically stated in the letter, it is assumed the City would be paying a DMV staff member
to work for another entity (private business). Wayne Mayer expressed concern that this
scenario has similarities to the service a the former building official was providing for another
city..
3. Courier Service - Wayne Mayer noted there are no constraints on this item as far as time
that this feature would require.
At this time there is nothing that indicates how much it will cost DMV to provide these
services for the Hecker dealership. If the DMV offers this service to one dealership would
they end up providing it to all dealerships. Without the Council having financial information
on what the loss of the dealership business is costing DMV and what it would cost to have
DMV provide the additional services outlined in the letter, it makes it difficult to determine
the best course of action. In addition, this proposal for service has not been reviewed by the
City Attorney which Wayne Mayer felt should be done.
At this time staff is not recommending a course of action but included this item in the agenda
so that some of the concerns brought up by Councilmember Mayer can be discussed by the
full Council.
.
~TICELLO
December 18, 2006
Mr. Keith Phillips
Denny Hecker's
500 Ford Road
Minneapolis, MN 55426
Dear Mr. Phillips:
Thank you for giving the City of Monticello Department of Motor Vehicle (DMV) the opportunity
to provide title transfer related service to your auto dealerships in Monticello. Followingare
commitments that the Monticello DMV is pleased to make in conjunction with reinstatement of
Monticello DMV as your service provider.
1.
~
3.
Monticello DMV will provide training to Denny Hecker staff that is responsible for
preparation of documentation completed in conjunction with title transfers. Training
will be provided to all new employees that interact regularly with the DMV. The
content of the training to be determined.
In the rare and unplanned event that your dealership staff is temporarily unable to keep
up with title transfer work due to extended employee illness or other extenuating
circumstance, the Monticello DMV will provide a staff person a short term basis to assist
with the title transfer process. This courtesy service is intended to provide assistance to
the dealership when circumstance beyond control severely limit the dealership's ability to
keep up with title transfer work. Courtesy service to be limited to a total of 40 hours per
calendar year.
The Monticello DMV will provide courier service based on a scheduled as determined
jointly by the operating managers.
Thank you for reviewing the items above and for your consideration of using the Monticello DMV
as your title transfer service provider. If you should have any questions or comments, please give
me a call.
Yours truly,
CITY OF MONTICELLO
Je~Neill
C.dministrator
Cc: DMV File
Monticello City Hall, 505 Walnut Street, Suite 1, Monticello, MN 55362-8831 · (763) 295-2711 · Fax (763) 295-4404
Office of Public Works, 909 Golf Course Rd., Monticello, MN 55362 · (763) 295-3170 · Fax (763) 271-3272
JAUNARY 1 - OCTOBER 31. 2006
MONTHLY REVENUES: .
DMV "JAN" FEES 25,256.04 10.94%
FEB FEES 22,696.61 9.83%
DMV (MARCH) FEES 28,272.52 12.25%
DMV "APRIL" FEES 31,123.45 13.49%
DMV MAY FEES 31,802.32 13.78%
DMV IN '06 FEES 18,355.72 7.95%
DMV - JULY FEES 26,397.90 11.44%
DMV "AUG" FEES 24,716.91 10.71%
DMV SEPT FEES 22,177 .60 9.61%
TOTAL REVENUES: 230,799.07 100.00%
101.34106
PERSONNEL:
SALARIES, FULL TIME ~ REG 91,971.33 55.89%
SALARIES, FULL TIME - OT 472.2 0.29%
SALARIES, PART-TIME - REG 25,969.22 15.78%
PERA CONTRIBUTIONS 7,105.00 4.32%
FICA CONTRIBUTIONS 7,016.12 4.26%
MEDICARE CONTRIBUTIONS 1,641.01 1.00%
HEALTH/DENTAL/LIFE INSURANCE 19,514.78 11.86%
FLEX BENEFITS 307.9 0.19%
TOTAL PERSONNEL: 153,997.56 93.58%
SUPPLIES & EQUIPMENT: .
PRINTED FORMS & PAPER 179.56 0.11%
MISC OFFICE SUPPLIES 495 0.30%
MISC OPERATING SUPPLIES 321.12 0.20%
TOTAL SUPPLIES & EQUIPMENT: 995.68 0.61%
SERVICES & CHARGES:
PROF SRV - DATA PROCESSING 470.97 0.29%
PROF SVC - WEBSITE/EMAIL 1,089.00 0.66%
MAINTENANCE AGREEMENTS 397.66 0.24%
TELEPHONE 2,996.99 1.82%
POSTAGE 1,202.00 0.73%
TRAVEL EXPENSE 183.69 0.11%
CONFERENCE & SCHOOLS 100 0.06%
GENERAL PUBLIC INFORMATION 276.28 0.17%
ELECTRIC 1,549.17 0.94%
GAS 276.16 0.17%
REPAIR & MTC - BUILDINGS 299.15 0.18%
DUES, MEMBERSHIP & SUBSCRIP 414 0.25%
BOOKS & PAMPHLETS 59 0.04%
MISC OTHER EXPENSE 254.33 0.15%
TOTAL SERVICES & CHARGES: 9,568.40 5.81%
TOTAL OPERATING EXPENSES: 164,561.64 100.00%
NET INCOME (EXPENSE): 66,237.43 .
.
.
.
FACTORS INVOLVED IN ESTIMATES:
Approx. montly loss of Revenue: $
Ryans - 190 trx/month
Dodge. 110 trx/month
Ford - 119 trx/month
$8.50 per trx.
3,561.50
10 Months: $
35,615.00
SALARY:
OT:
PERA:
FICA/MCARE:
BENEFITS:
AVERAGE FT EMPLOYEE EXP:
$
$
$
$
$
$
AVERAGE PT EMPLOYEE EXP:
SALARY: $
PERA: $
FICA/MCARE: $
BENEFITS: $
$
30,657.11
157.40
1,848.87
2,357.31
5,032.65
40,053.34
12,984.61
779.08
993.32
4,878.70
19,635.70
# of Trx
JAN 3933
FEB 3840
MAR 4476
APR 4464
MAY 4321
JUNE 3880
JULY 3850
AUG 3969
SEPT 3559
OCT 3333
NOV 2806
174
4
hours of operation per month
average minutes per transaction
# of Employees needed
(00 walt time)
# of Trx/hour
22.6
22.1
25.7
25.7
24.8
22.3
22.1
22.8
20.5
19.2
16.1
2
2
2
2
2
2
2
2
2
2
2
JAUNARY 1 - OCTOBER 31. 2006
ESTlMA TED - ASSUME NO OTHER VARIABLES CHANGE:
NTHL Y REVENUES: .
DMV "JAN" FEES $ 21,694.54
FEB FEES $ 19,135.11
DMV (MARCH) FEES $ 24,711.02
DMV "APRIL" FEES $ 27,561.95
DMV MAY FEES $ 28,240.82
DMV IN '06 FEES $ 14,794.22
DMV - JULY FEES $ 22,836.40
DMV "AUG" FEES $ 21,155.41
DMV SEPT FEES $ 18,616.10
TOTAL REVENUES: $ 198,745.57
101.34106
~SONNEL: 2 Full Time 3 Full Time 2 Full, 1 Part
SALARIES, FULL TIME - REG $ 61,314.22 $ 91,971.33 $ 61,314.22
SALARIES, FULL TIME - OT $ $ $
SALARIES, PART-TIME - REG $ $ $ 12,984.61
PERA CONTRIBUTIONS $ 3,678.85 $ 5,518.28 $ 3,678.85
FICA CONTRIBUTIONS $ 3,801.48 $ 5,702.22 $ 3,801.48
MEDICARE CONTRIBUTIONS $ 889.06 $ 1,333.58 $ 889.06
HEALTH/DENTAL/LIFE INSURANCE $ 9,757.39 $ 14,636.09 $ 14,636.09
FLEX BENEFITS $ $ $
TOTAL PERSONNEL: $ 79,441.00 $ 119,161.50 $ 97,304.31
'PLIES & EQUIPMENT: .
PRINTED FORMS & PAPER No Changes
MISC OFFICE SUPPLIES
MISC OPERATING SUPPLIES
TOTAL SUPPLIES & EQUIPMENT: 995.68
~VICES & CHARGES:
PROF SRV - DATA PROCESSING No Changes
PROF SVC - WEBSITE/EMAIL
MAINTENANCE AGREEMENTS
TELEPHONE
POSTAGE
TRAVEL EXPENSE
CONFERENCE & SCHOOLS
GENERAL PUBLIC INFORMATION
ELECTRIC
GAS
REPAIR & MTC - BUILDINGS
DUES, MEMBERSHIP & SUBSCRIP
BOOKS & PAMPHLETS
MISC OTHER EXPENSE
TOTAL SERVICES & CHARGES: 9,568.40
TOTAL OPERATING EXPENSES: $ 90,005.08 $ 129,725.58 $ 107,868.39
ESTIMATED NET INCOME (EXP): 108,740.49 74,680.99 96,538.18 .
.
.
.
5.
Comp Plan Update Task Force Appointments.
In April, 2006 the Council passed a motion establishing membership for the task
force to work on the update of the City's Comprehensive Plan. Membership on
the task force included three members of the City Council and three Monticello
residents as well as others. At the previous meeting, Tom Perrault and Brian
Stumpf indicated tllCY would serve as Council representatives. A third
representative of the Council needs to be designated yet. Staffhas been
contacting various individuals to see if there is an interest in serving and at this
time Gene Emanuel has agreed to serve. If the Council has any suggestions on
individuals to contact, please let us know. The fIrst meeting of the task force is
scheduled for Thursday, January 11, 2007.