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EDA Agenda 07-08-2020AGENDA REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, July 8th, 2020 — 6:00 p.m. Mississippi Room, Monticello Community Center Participants can choose to attend remotely via GoToMeeting on your computer, tablet or smartphone https:// 1� obal.�otomeetin .� com/join/448525661 You can also dial in using your phone. (For supported devices, tap a one-touch number below to join instantly.) United States: +1 (312) 757-3121 - One-touch: te1:+13127573121„448525661# Access Code: 448-525-661 Commissioners: President Steve Johnson, Vice President Bill Tapper, Treasurer Jon Morphew, Tracy Hinz, 011ie Koropchak-White and Councilmembers Lloyd Hilgart and Jim Davidson Staff: Executive Director Jim Thares, Jeff O'Neill, Angela Schumann, Sarah Rathlisberger and Jacob Thunander 1. Call to Order 2. Roll Call 3. Consideration of additional agenda items 4. Consent Agenda a. Consideration of approving Regular Meeting Minutes — June 10, 2020 b. Consideration of approving Workshop Meeting Minutes — June 10, 2020 c. Consideration of approving Regular Meeting Minutes — June 24, 2020 d. Consideration of approving Special Meeting Minutes — June 29, 2020 e. Consideration of approving payment of bills Regular Agenda Consideration of Emergency Small Business Assistance Grants to: Ewings Going In Style, Inc.; The Nordic Brewing, LLC; and West River Restaurant, Inc. dba Chatters Restaurant 6. Consideration of Discussion of 2021 HRA Property Tax Levy 7. Director's Report 8. Adj ourn MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, June lOth, 2020 — 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Bill Tapper, Jon Morphew, Tracy Hinz, 011ie Koropchak-White, and Lloyd Hilgart Commissioners Absent: Steve Johnson and Jim Davidson Staff Present: 1. Call to Order Jim Thares and Angela Schumann Bill Tapper called the Regular Meeting of the EDA to order at 6:00 p.m. 2. Roll Call 3. Consideration of additional a�enda items None. � 4. Consent Agenda LLOYD HILGART MOVED TO APPROVE THE CONSENT AGENDA. TRACY H1NZ SECONDED THE MOTION. MOTION CARRIED, 5-0. a. Consideration of approvin� Re�ular Meetin� Minutes — Mav 13, 2020 Recommendation: Approve Regular Meeting Minutes — May 13, 2020. b. Consideration of approvin� Workshop Meetin� Minutes - Mav 13, 2020 Recommendation: Approve Workshop Meeting Minutes — May 13, 2020. c. Consideration of approvin� Re�ular Meetin� Minutes — Mav 27, 2020 Recommendation: Approve Regular Meeting Minutes — May 27, 2020. d. Consideration of approvin� pavment of bills Recommendation: Approve payment of bills through May, 2020. e. Consideration of approvin� demolition quotes for 300 - 4th Street East and authorizin� enterin� into ne�otiations for a contract for services with the lowest qualified quote submitter Recommendation: Select Carlson Construction in the amount of $6,500 for post fire training demolition work or in the amount of $9,995 for a no burn- regular demolition. Economic Development Authority Minutes — June 10�', 2020 Page 1 � 8 Regular Agenda Consideration of TIF Pre-Application and Concept Review of Proposed Affordable Housin� Apartment Development at Riverwood Bank Parcel alon� 7th Street West bv Duffv Development Jim Thares introduced the item and explained that Duffy Development is a residential developer in the metro area and surrounding region specializing in developing projects using the Federal Government's Low Income Housing Tax Credit (LIHTC) program. Thares noted that the developer would provide a concept review for the submittal of a Tax Increment Financing (TIF) District pre-application. The estimated financing gap for the project is $500,000 and the total costs is projected to be $13.5 million. The development would be for a 53-unit apartment style development located on the far west end of the vacant 20-acre land tract owned by Riverwood Bank on 7th Street West. Bill Tapper and Lloyd Hilgart asked for more clarification on where on 7th Street West the proposed development would be located. Thares indicate that it is proposed as a newly created 2.66-acre site that would be located on the west end of the 20-acre parcel and border Elm Street. Jeff Von Feldt, Duffy Development, introduced himself and explained Duffy's focus on residential development with an emphasis on the affordable nature of housing and utilizing the Federal Housing Tax Credit Program administered by the State of Minnesota. Von Feldt noted that they currently own and manage 18 properties in the Twin Cities and surrounding areas. They manage all of their development properties, with the closest developments to Monticello being in Big Lake and Elk River. They emphasize long term property ownership as a way to support residents that can't afford to live in higher income housing options. Von Feldt explained that they typically construct one building a year estimated at around 50-units. They are proud of their strong relationships in communities and mentioned the support these communities have for Duffy Development's completed projects. Von Feldt noted that they originally preferred locating their development adj acent to Running's, but City Staff felt that area was better suited for the continuation of commercial uses. Von Feldt explained that the west portion of the parcel would work well because of the elevation and the need for underground parking. Von Feldt presented a concept layout to the EDA. It noted two parcels in the development area, with the apartment complex being proposed on "Parcel A" with 2.66 acres. "Parcel B" would be 1.5 acres and suitable for a hotel (preferred) or strip center to continue the commercial zoning along 7th Street West. Von Feldt provided examples their developments in Maple Grove and Elk River. He provided a concept elevation of the proposed apartment. The building would be an "L" Economic Development Authority Minutes — June 10�', 2020 Page 2 � 8 shape, with the ends being two stories and the center will be three stories with underground parking. He noted that amenities would include a fitness center, playground, community room, and an on-site management office. In addition, Von Feldt explained that the building would have a prominent entrance sign. There would be 9 one-bedroom units, 24 two-bedroom units, and 20 three-bedroom units. The site would need to also need to include infiltration basins, ponding and parking. Underground parking would be included in the rent. Von Feldt noted that seven (7) units would be designated as lower income units to residents that are coming from a homeless scenario. Lloyd Hilgart asked how the rents were determined. Von Feldt responded that the tax credit program uses incomes at or below 50% of the area median income based on county and family size. Wright County is considered a metro county and uses the current income rate of $51,000. A resident cannot pay more than a 1/3 of their income on rent. Von Feldt noted that the rent is adjusted on an annual basis based on how incomes increase or decrease in the county. It was noted that the rates typically utilize the area median income from a few years back. The current rates are based on the 2018 area median income. Hilgart asked if the renter has to submit financial information to qualify. Von Feldt confirmed and explained that they need to ensure higher income residents are not allowed in a project that is to be available for households that qualify to be in an affordable development. The Tax Credit Program utilizes a 40 year timeframe to monitor and restrict income levels. Hilgart also asked if the renter needs to submit yearly documentation of income earned. Von Feldt explained that typically, an income certification is received from the renters' employer. He added that the facility is a 100 percent tax credit proj ect and nobody is forced out once they are approved, even if their incomes rise. Typically, he noted, renters that experience an increase in income will move out and purchase a home, especially in the non-metro areas as housing is generally more affordable. A renter is still responsible for rent if their income declines. Hilgart asked if the rates are fixed. Von Feldt confirmed that everyone pays the same rate per unit style. Von Feldt added that rents will typically increase annually due to additional expenses, but they cannot charge more than the cap. Von Feldt explained a timeline for the proposed concept apartments. It was noted that they would submit an application to the Minnesota Housing Finance Agency on July 16, 2020, with selection occurring in December, 2020. If approved, then they could work on the approval process with the City and holding neighborhood meetings in March/April, 2021. Construction would occur starting in August, 2021, with occupancy in August, 2022. Hilgart asked if the funding is coming from the State. Von Feldt explained it comes Economic Development Authority Minutes — June 10�', 2020 Page 3 � 8 through the State and provided an understanding of how the housing tax credits work. He explained that the Federal Housing Tax Credit program is under the auspices of the Internal Revenue Service (IRS). It was started in 1987, where the government set aside tax credits for affordable housing proj ects. A developer would apply through the State, with the State administering the Federal tax credits. If the application is successful, the developer would get a specified dollar amount for credits. The credit is received for ten years. Somebody has to utilize the tax credits each year for ten years, such as a corporation, bank, or insurance company. They work through an intermediary to bring an investor in and a partnership would be created between the investor and the developer. The investors provide the current value they feel accurately represents the credits. The developer then can use the money to begin construction. Von Feldt reviewed a proposed sources and uses table showing $11 million of the total investment of $13.5 million would be provided through the tax credits partnership/investor. Hilgart asked if the current interest rates at the banks affect the return. Von Feldt noted that the rates of return are market driven and can fluctuate. He explained that the amortizing first mortgage is estimated at $1.8 million, (40-year term). He said 20 percent of the total proj ect costs rely on a mortgage. Still a small (3.70 percent) gap exists and that is why the City is being asked to help. TIF assistance will help fill the gap and elevate their tax credit application as it demonstrates City support for the proposal. Von Feldt said the LIHTC program is highly competitive and only 20 percent of applicants are approved each year. The developer is also including the homeless housing units in the project as it is considered a high priority for the State agency to reduce homelessness around the state and helps increase their odds of being selected for the credits. Bill Tapper asked if the TIF they were looking at was under the pay-as-you-go system. Von Feldt responded that they were open to how the City typically does it. Hilgart requested seeing more information about how much taxes it would pay and how many years it would take before it would start kicking in. Von Feldt noted that the $500,000 gap would be needed upfront. He said that they could obtain a second mortgage or sell a TIF note to get the funding if the EDA chose to use a PAY GO format. Thares noted that it would be up the EDA to determine how to proceed in future discussions about providing TIF to Duffy's proposal. Angela Schumann noted that if the EDA approved the concept, the item would be brought back on June 24, 2020 for a formal letter of support or resolution pending financial information from Northland Securities. Thares added that staff have been communicating with Duffy Development since late February. Staff directed Northland Securities to complete a preliminary TIF run. It shows a value less than half of the proposed $13.5 million project and that more than $500,000 was possible in increment. If the EDA is supportive, staff would ask Northland Securities Economic Development Authority Minutes — June 10�', 2020 Page 4 � 8 to update the proposed TIF calculation. Thares also mentioned there are additional extra TIF funds from other districts set aside to support affordable housing development features such as underground parking. There is an estimated $120,000 right now and it increases by a small amount next year. Thares reminded the EDA that if they are supportive, the item would return to the EDA on June 24, 2020 for next steps. Thares explained that the EDA's attorney, Kennedy & Graven, stated that it was not uncommon for developers to request a resolution of support, which would be included in the application packet to MHFA. Hilgart noted the importance of knowing what the TIF District would generate and how soon it would be paid back. 011ie Koropchak-White asked how the proposal would fit in with the new housing study. Thares stated that the 2018 Housing Study noted the need for 250 multifamily units, of which 143 units have been constructed. Schumann added that an additional 165 units were recently approved in Deephaven proposal. Schumann further explained that until the new housing study is done, staff would not be have an answer to the Commissioner's question. She added that four years ago, there was an identified demand for approximately 250 multi-family units. Schumann said hat anecdotally, the City hears of the need for affordable housing within Monticello. Von Feldt added that as a part of their application to 1V�'A, they are required to complete a market study. He thought that the study could be completed prior to the next EDA meeting on June 24, 2020. Tracy Hinz explained that to her recollection, there are no housing units in Monticello allotted for the long term homeless population. She added that homelessness is often underserved and under-represented in Wright County. Schumann explained that the Planning Commission and City Council would also be reviewing the proposed concept at a special meeting on July 7, 2020 because of land use and zoning changes. Tapper asked if there were any members of the EDA opposed to the concept. No comments were recorded, with all members in favor of the proposal. 6. Consideration of approvin� Small Business Emer�encv Grant Fundin� A�reements in the amount of $5,000 to the followin� businesses: Derek Abramowski, DDS, sc, dba South Side Dental Center; TriCambra Foods, Inc, dba Cornerstone Cafe; and Davli�ht Enterprises, Inc. dba Davs Inn of Monticello; and Fancv Nails, LLC to miti�ate COVID-19 economic impacts Jim Thares explained that this was the EDA's first set of applications in response to the grant program that the EDA created on May 27, 2020. The purpose of the grant was to help small businesses effected by the COVID-19 crisis and $100,000 was allocated from the GMEF. The maximum amount per grant is $5,000. Staff received four applications for the first round. Economic Development Authority Minutes — June 10�', 2020 Page 5 � 8 A spreadsheet with the scoring criteria was attached to the staff report along with all four applications, the grant agreement, and grant guidelines. Bill Tapper asked if there was any reason that the EDA would not want to approve the grants for the applications received. Thares stated that all applicants meet the eligibility criteria and their businesses have been impacted by the shutdown financially or had to lay off employees. The businesses are small with minimal employees, have been in business for many years, serve the public interest, and some have applied for Federal and/or State assistance. Tracy Hinz explained that it sounded like staff already reviewed, vetted the application, and they meet the criteria. Thares confirmed. OLLIE KOROPCHAK-WHITE MOVED TO APPROVE SMALL BUSINESS EMERGENCY GRANT AGREEMENTS BETWEEN THE EDA AND: DEREK ABRAMOWSKI, DDS DBA SOUTH SIDE DENTAL CENTER; TRICAMBRA FOODS, 1NC. DBA CORNERSTONE CAFE; DAYLIGHT ENTERPRISES, 1NC. DBA DAYS INN OF MONTICELLO; AND FANCY NAILS, LLC, 1N THE AMOUNT OF $5,000 TO MITIGATE COVID-19 ECONOMIC IMPACTS. JON MORPHEW SECONDED THE MOTION. MOTION CARRIED, 5-0. 7. Consideration of Hospitalitv and Lod�in� Studv Cancellation or Re-Start Jim Thares explained that during the February 26, 2020, the EDA approved signing a contract with Hospitality Consulting Group to complete a Hospitality Study. Work had commenced on the project in early March. The consultant emailed staff on March 16, 2020 to notify them that it was not a good idea to continue the study due to the current effects of the pandemic. Thares mentioned that he reported this information back to the EDA during their April meeting and it was the consensus of the EDA to delay the study for a better quality study. The consultant contacted staff again in late May to notify staff that the associations he is a part of, they believe the hotel industry will be in full strength again by 2022. The consultant suggested continuing the study and using lodging data from 2019 to provide information for hotel developers looking to develop new facilities in future years. Staff noted that it may be best to cancel the contract as the lodging facility development sector is very quiet and likely to remain so for the foreseeable future. Thares noted that some charges would need to be paid for work already completed by the consultant. The consultant said he would be able to provide a ab abbreviated version of the study with the work that he had already completed. Tracy Hinz asked for clarity if costs were incurred by the EDA for starting the study. Thares confirmed that charges were incurred for. Thares did not know the cost of the work already completed. TRACY H1NZ MOVED TO CANCEL THE HOSPITALITY AND LODGING STUDY CONTRACT WITH HOSPITALITY CONSULTING GROUP. JON MORPHEW SECONDED THE MOTION. MOTION CARRIED, 5-0. Economic Development Authority Minutes — June 10�', 2020 Page 6 � 8 8. Director's Report Jim Thares provided the Director's Report as included in the staff report. Thares explained the request to enter into financial planning services with Northland Securities for the potential creation of a new Economic Development TIF district in support of Proj ect Gia-Saurus. Thares mentioned that this is an agreement that the EDA has entered into several times before. These agreements are entered into when the EDA is preparing to consider creating a new TIF district. Thares noted that the agreement would allow Northland Securities to be involved in early stages of the considering a potential TIF district to the end steps when a district is certified with the County. The cost of the financial planning services is $8,820. This was the same cost that was entered into for the UMC TIF District in the fall of 2019. Northland Securities will only bill for work actually completed. TRACY H1NZ MOVED TO AUTHORIZE AN EXPENDITURE 1N THE AMOUNT OF $8,820 TO NORTHLAND SECURITIES TO ENTER INTO FINANCIAL PLANNING SERVICES FOR TIF DISTRICT #1-42 SUPPORT (PRO7ECT GIA-SAURUS). LLOYD HTT,GART SECONDED THE MOTION. MOTION CARRIED, 5-0. Angela Schumann also provided an update regarding the Central Mississippi River Regional Partnership (CMRP) and the opportunity to participate in a community engagement survey for Framework 2030. She also explained that the first draft of the foundation of the land use and transportation chapters for the Monti2040 Comprehensive Plan. Staff sent a link to the EDA members to participate in an online community workshop survey regarding their input on the land use strategies document. There are resources on the City's website including a full presentation and all of the draft documents. It is expected that the first drafts of the full proposed land use and transportation chapters will be available in June. The Lakota Group (consultant) will then begin working on the Economic Development and Parks, Pathways, and Open Space chapters of the plan. There would be an upcoming joint workshop meeting with the EDA in July to review the Economic Development chapter of the plan. 9. Closed Meetin� — Consider Offers or Counter-Offers for the purchase or sale of Real or Personal Propertv Pursuant to Minnesota Statute 13D.05, Subdivision 3c 3 Propertv Address: Address: 101 Broadwav West — PID: #155010052090 Address: 107 Broadwav West — PID: #155010052070 Address: 121 Broadwav West — PID: #155010052031 10. Adiourn JON MORPHEW MOVED TO ADJOURN THE MEETING AT 8:03 P.M OLLIE Economic Development Authority Minutes — June 10�', 2020 Page 7 � 8 KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Jacob Thunander Approved: July 8th, 2020 Attest: Jim Thares, Economic Development Director Economic Development Authority Minutes — June 10�', 2020 Page 8 � 8 MINUTES WORKSHOP MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, June 10, 2020 — 4:30 p.m. North Mississippi Room, Monticello Community Center Commissioners Present: Bill Tapper, Jon Morphew, Tracy Hinz, 011ie Koropchak-White, and Lloyd Hilgart Commissioners Absent: Steve Johnson and Jim Davidson Staff Present: Angela Schumann and Jim Thares 1. Call to Order Bill Tapper called the workshop meeting of the EDA to order at 4:30 p.m. 2. Roll Call Mid-vear 2020 EDA Bud�et Review-Update Jim Thares introduced the item and noted that the staff report contained an analytical review of the budget through the end of May, 2020. He noted major expenses to date included the purchase of land related to the LJMC expansion proj ect, normal operating expenses, Housing Study, Industrial Land Feasibility Study, and the demolition of 300 4tn Street East. Thares also projected expenses for the remaining part of 2020. He noted several large `Big Ticket Items", which estimated costs associated with the work plan for land acquisition in Block 52 and grant requests in the Downtown Fa�ade Improvement Program. The costs of acquisition on Block 52 were noted as estimates based on previous acquisition of property on the block It was reminded that tax levy receipts would be added to the general fund as revenue in July and December, 2020. Thares also discussed the fund balance and proj ected impact analysis spreadsheet included in the agenda. It was noted that the TIF Districts for Briggs (Rivertown Residential Suites) and UMC were not yet included on the list as they were not generating income. UMC has been delayed for construction possibly due to COVID-19. Per agreed upon performance standards they are to complete construction by December 31, 2020. If construction does not begin until after December 31, 2020, TIF increment amounts may be effected. Thares reminded the EDA that there is a"right of reverter" in in the Purchase and Development Agreement so that if the developer decides to forgo the proj ect, the land would revert back to the EDA's ownership. 4. Mid-vear 2020 EDA Work Plan Review-Update Jim Thares reviewed the updated work plan as attached in the packet. He pointed out efforts related to the Wright County Workforce Pathways; the School District has obtained a Youth Internship Program (YIl') grant from the Department of Economic Development Authority Minutes (Workshop Meeting) — June 10�', 2020 Page 1 � 2 Labor and Industry (DOLI). The grant is $90,000 a year, for two years ($180,000 total) to provide students paid internships in local businesses in Monticello. The goal is to partner with ten businesses for 2020 and ten additional businesses for 2021 to provide students with internship opportunities. Angela Schumann explained that the purpose of bringing the item forward was to reaffirm the EDA's commitment to their work plan and the priorities addressed, especially as the City is beginning 2021 budgeting and capital improvement planning. It was noted that ongoing conversations have occurred about their goals and objectives. Block 52 Redevelopment Update Jim Thares provided a timeline of updates regarding Block 52 per the attachment in the staff report. He noted that the EDA approved the extension of their preliminary development agreement with the Beard Group with the new expiration date of February 28, 2021. The EDA's main goal of Block 52 is site control. It was noted by the Beard Group that there interest in a full block redevelopment. Thares also explained that the preliminary development agreement can be ended early by both sides if the project envisioned can't be accomplished. A lengthy discussion with the EDA members and City Staff occurred. It was understood that the EDA would need to remain focused on downtown redevelopment goals while also being realistic about the associated costs. The EDA encouraged City Staff to continue meetings planned for the end of June with the Beard Group and Block 52 property owners. A future workshop meeting to further discuss downtown redevelopment would be then need to be held. 6. Monticello 2040 + Comprehensive Plan Update This item was omitted due to the limited amount of time remaining prior to the regular meeting. 7. Adiournment TRACY H1NZ MOVED TO ADJOURN THE MEETING AT 5:47 P.M. JON MORPHEW SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Jacob Thunander Approved: July 8th, 2020 Attest: Jim Thares, Economic Development Director Economic Development Authority Minutes (Workshop Meeting) — June 10�', 2020 Page 2 � 2 MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, June 24th, 2020 – 7:00 a.m. Bridge Room, Monticello Community Center 505 Walnut Street, Monticello, MN 55362 The EDA meeting was held both remotely and in-person. Commissioners Present Staff Present: 2 0 Steve Johnson, Bill Tapper, Jon Morphew, Tracy Hinz, 011ie Koropchak-White, Lloyd Hilgart, and Jim Davidson Jim Thares and Angela Schumann Call to Order Steve Johnson called the regular meeting of the EDA to order at 7:00 a.m. Roll Call ' - Consideration of additional a�enda items None. Consent A�enda N/A. 5. PUBLIC HEARING - Consideration of Resolution #2020-06 Approvin� a Downtown Fa�ade Improvement Grant to Jill A�osto, owner of propertv located at 142 West Broadwav, Monticello, MN Jim Thares explained that the item was a public hearing for an application to the Downtown Fa�ade Improvement Program has been received by Jill Agosto. She owns a one-story, commercial/multi-tenant building located at 142 West Broadway. Thares noted that the application included two quotes: one from the Chuba Company (Elk River) and a second quote from Scott Builders (Buffalo). Quotes were prepared per the Cuningham Group (the EDA's architect) rendering. Thares noted that Agosto was asking for additional grant dollar consideration for east elevation stucco repair and/or replacement. Thares explained that the total amount of the fa�ade work per Chuba, which was the low quote, was $29,217.15. It was also noted that the total proposed building is renovation cost, including the east elevation, is $105,626.95. Thares offered the public to make any comments during the public hearing. Jill Agosto, the applicant, explained her request for the full $50,000 grant to complete work for the fa�ade and east elevation. She explained the east elevation was visible along Country Road 75Broadway. She also added that she has recently put close to $50,000 into the building for a new roof and repairing the rear of the building due to a car accidentally running into the back (south) side of her building. She noted that she would like the building to have the same appearance throughout and would be a good example of what can happen in the downtown Economic Development Authority Minutes — June 24�', 2020 Page 1 � 6 area. She explained that she has owned the property for some time and her husband had his own business in the building in the past. Jim Davidson asked if the lot to the east was a vacant lot. Agosto confirmed. Bill Tapper asked what the applicant was eligible for funding for the fa�ade. Hilgart explained that she is eligible for $50,000, but the quote did not require $50,000. The additional funds, if granted, would allow the applicant to continue renovations to the side elevation. 011ie Koropchak-White asked if the additional request fit the EDA's current policy or if it would need to be amended. Angela Schumann stated the guidelines were written that interior side renovations may be made on a case-by-case basis. The EDA was generally supportive of Agosto's application and believed it to be a catalyst for future improvements on the block Thares confirmed the applicant would be spending $55,000 +/- of her own money to complete the project, if awarded the full $50,000 grant through the EDA. Schumann added that if the EDA approved the grant, one additional meeting with the Cuningham Group and Chuba Company would occur to go over final details on the design to ensure the work is consistent with the EDA's goals. Hearing no further comments, the public hearing was closed. LLOYD HILGART MOVED TO ADOPT RESOLUTION #2020-06 APPROVING FA�ADE IMPROVEMENT GRANT AGREEMENT 1N THE AMOUNT OF $50,000 WITH THE AGOSTO LAW BUILDING, CONTINGENT ON THE FOLLOWING: 1. COMPLIANCE WITH ALL GRANT GUIDELINE REQUIREMENTS 2. EXECUTION OF A GRANT AGREEMENT 1NCLUDING F1NAL PRO7ECT RENDERING AND CONTRACTOR CONTRACT MEETING ALL PROGRAM REQUIREMENT S TRACY H1NZ SECONDED THE MOTION. MOTION CARRIED, 7-0. Schumann added that interest in the community regarding the Downtown Fa�ade Improvement program is still being received. She also noted that Cornerstone Cafe has indicated that they are still interested in the re-applying to the program and will make an application when it works for them. 6. Consideration of Resolution #2020-07 endorsin� proposed Duffv Development 53-unit Low Income Housin� Tax Credit (LIHTC) apartment development concept and potential for TIF assistance as it seeks financin� throu�h Minnesota Housin� Finance A�encv (MHFA) Jim Thares introduced the item and explained the EDA recently held a pre- application/concept meeting to review a possible Tax Increment Financing (TIF) district for Duffy Development. Thares reminded the EDA of Jeff Von Feldt's presentation of a Economic Development Authority Minutes — June 24t1i, 2020 Page 2 � 6 proposed 53-unit apartment complex that would utilize the Federal Government's Low Income Housing Tax Credit (LIHTC) program. Thares noted that the maj ority of funding is received from the tax credit, but that a gap of $500,000 in financing existed for the proposal. Duffy Development has asked the EDA to fill that gap. Thares provided a brief history of Duffy Development and noted that they have completed 18 proj ects around the Twin Cities metropolitan area. He added that they are a long-term owner of their proj ects and facilities. Thares also reminded the EDA of their authorization to come back to the EDA for a resolution of support of the project and the support of a potential TIF district. The resolution would be non-binding but would increase their applications potential for the tax credit program. Thares noted that the application process is extremely competitive and final decisions on applications would be made in December, 2020. If accepted to the program, Duffy Development would then proceed with a formal TIF application and approval process. In the spring of 2021. Thares also added that the City Council and Planning Commission would hold a joint meeting to discuss and review the concept development plans on July 7. City Council would also be asked to consider a similar resolution that the EDA is considering now during their July 13, 2020 regular meeting. Jeff Von Feldt, Duffy Development, introduced himself and stated that they were requesting TIF support of the proposed development to fill their financing gap. A TIF run was included in the EDA's agenda packet showing that the gap of approximately $500,000 could be filled through TIF. Von Feldt stated that the application process was a competitive scoring process, and the resolution of support would elevate their application. Von Feldt noted that he was asking for the EDA's commitment now to further consider a future commitment. Von Feldt stated that applications were due on July 16, 2020 with the awards being announced in December, 2020. He expected that if awarded, Duffy Development would approach the EDA and City to start the application process for TIF and land use/development in March, 2021. Lloyd Hilgart asked for an explanation on the qualification guidelines for renters. Von Feldt explained the general requirement is for family incomes below 60 percent of the area median income based on the metropolitan area. Hilgart expressed concern for other recently approved market rate housing developments not being able to complete their development plans due to more competition. Von Feldt stated that there are typically differences between market rate and workforce housing such as available amenities. He noted that the average income of applicants is typically lower than the market rate housing options. Jim Davidson asked if the rent was based off of number of income earning individuals or family size. Von Feldt indicated it was determined purely by family size. Economic Development Authority Minutes — June 24�', 2020 Page 3 � 6 Von Feldt explained that their market study identified what is currently available in the area and it was determined that additional housing units could be supported. He also stated that in order for their proposal to be completely leased up, three to four percent of the total rental population in Monticello would be necessary. Von Feldt explained that their proposal would rent out twelve units to much lower income levels. Seven of the units would be dedicated to very low-income families and five units would be handicap accessible. Davidson asked Von Feldt to further explain the accessible units. He responded that they would construct the development using a universal building design, where all units could be converted to be accessible units. He added that all common areas would be accessible. Davidson asked for where the development would be placed along West 7th Street. Von Feldt indicated that it was proposed for the far west corner. Steve Johnson asked if there was enough increment to fill the financing gap and if the developer would be requesting any other financial incentives of the City. Thares noted that a TIF run was completed by Northland Securities and included in the packet using a taxable market value of $7.42 million and showing a net present value of $772,000 in increment that could be received over 26 years. The $500,000 gap could be achieved by Year 14. Due to uncertainty of the seemingly high taxable market value, Thares asked for Northland to complete a separate run using $5.5 million in taxable market value. Thares noted that the increment would be in excess of $500,000 after Year 16. Von Feldt added that they would also ask the City to provide non-financial contributions to the developer in the form of a waiver of a percentage of certain city fees, such as: SAC/WAC, park dedication, and building permit fees. They would also be requesting flexibility to the City's zoning standards (setback, minimum unit size, underground parking standards, etc.) through a Planned Unit Development. This helps the developer to lower the development costs and save an estimated $130,000-$150,000. Thares pointed out the Housing Study, completed in late 2017, noted that approximately 25 percent of the City's residents have low to modest income levels. It further identified a market demand for an additiona1250 multi-family units between 2017 and 2021. The report noted that to meet the needs of the 25 percent of low or modest income level households, that 58 of the expected 250 new multi-family units would need to be affordable units. Thares noted that the Briggs Companies' Rivertown Suites, which just opened up is providing 10 of the 58 needed affordable units as per the Study. The EDA inquired about an approved Development Stage PUD for a 92-unit multi-family apartment complex near Walmart in the context of concern that the total recently approved unit tally may exceed the needed multi-family units identified in the 2017 study. A 165-unit, three building market rate apartment development was also approved for Deephaven/Dale Buchholz Construction. It was noted that the EDA's recently commissioned updated housing study, expected to be completed in August, 2020, would help answer questions about unit Economic Development Authority Minutes — June 24t1i, 2020 Page 4 � 6 demand. Richard Palmiter, CBRE and a representative of the property owner, expressed support for the development proj ect. Bill Tapper noted that the proposed proj ect serves an underserved population, even with the new approved units. Tracy Hinz also encouraged the other EDA members to consider this proj ect different from other housing proj ects. The EDA noted the link between commercial development and workforce housing. TRACY H1NZ MOVED TO ADOPT RESOLUTION #2020-07 ENDORSING DUFFY DEVELOPMENT' S PROPOSED 53-UNIT LIHTC APARTMENT DEVELOPMENT AND THE USE OF TIF ASSISTANCE TO FILL AN IDENTIFIED FUNDING GAP OF $500,000 +/-. BILL TAPPER SECONDED THE MOTION. MOTION CARRIED, 6-1 WITH LLOYD HILGART VOTING 1N OPPOSITION DUE TO THE NEED FOR FURTHER 1NFORMATION REGARDING RENTAL GAP INFORMATION AND THE NEED FOR THE UPDATED HOUSING STUDY COMPLETED. 7. Consideration of Approvin� Small Business Emer�encv Grant A�reements in the amount of $5,000 to: New China Buffet of Monticello; Rustech Brewin�; Elevated Wellness, LLC; Lilv's Massa�e; Chin Fon� Inn, Inc.; and Monticello Chamber of Commerce & Industrv to miti�ate COVID-19 economic impacts Lloyd Hilgart requested moving the item up to be considered prior to Item 6 due to attendance of the Chamber of Commerce at the meeting for Item 7. Jim Thares indicated that six grant applications were received for the EDA's Small Business Emergency Grant. He noted that applications were received prior to the meeting and that staff reviewed each of them. They were all noted as complete submittals with each business indicating distress due to the pandemic. Thares pointed out that the Monticello Chamber of Commerce & Industry, a 501 (c)(6), was one of the applications received and does not qualify as a small business per the Secretary of the State. Due to their organizational category, they are ineligible for many of the Federal and State assistance programs, including PPP. Thares noted that many of their fundraisers have been canceled or postponed and their membership rates have declined due to the pandemic. Marcy Anderson, Director of the Monticello Chamber of Commerce & Industry, further elaborated that they didn't qualify for many public assistance programs. She noted that the Chamber has been established for 72 years and is funded 50 percent through membership dues and 50 percent through events. She explained that all large events were canceled for the summer, but that they were hopeful to continue the annual golf fundraiser on Thursday, September 24. She noted that it could be devastating if the event would be canceled and that they would need to consider cutting staff to only have one staff inember employed. She explained that the Chamber has shifted gears during the pandemic and has been holding additional meetings to stay tuned with other local Chamber offices and that it would be hard Economic Development Authority Minutes — June 24t1i, 2020 Page 5 � 6 to do everything with only one staff inember. BILL TAPPER MOVED TO APPROVE SMALL BUSINESS EMERGENCY GRANT AGREEMENTS BETWEEN THE EDA AND: NEW CHINA BUFFET, LLC; RUSTECH BREWING; ELEVATED WELLNESS, LLC; LILLY' S MASSAGE, LLC; CHIN FONG INN, 1NC.; AND MONTICELLO CHAMBER OF COMMERCE 1N THE AMOUNT OF $5,000 TO MITIGATE COVID-19 ECONOMIC IMPACTS. JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED, 7-0. 8. Director's Report Jim Thares provided the Director's Report as included in the EDA's agenda packet. Angela Schumann and Thares noted that a workshop EDA meeting would occur on Monday, June 29m at 4:30 p.m. to discuss Block 52 along with a closed meeting to discuss property acquisition. 9. Adiourn BILL TAPPER MOVED TO ADJOURN THE MEETING AT 8:11 AM. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 7-0. Recorder: Jacob Thunander Approved: July 8th, 2020 �� \ Attest: Jim Thares, Economic Development Director � Economic Development Authority Minutes — June 24t1i, 2020 Page 6 � 6 MINUTES SPECIAL MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Monday, June 29, 2020 — 4:30 p.m. North Mississippi Room, Monticello Community Center Commissioners Present: Bill Tapper, Tracy Hinz, 011ie Koropchak-White, Lloyd Hilgart, and Jim Davidson Commissioners Absent: Staff Present: Steve Johnson and Jon Morphew Angela Schumann and Jim Thares 1. Call to Order Bill Tapper called the Special Meeting of the EDA to order at 4:30 P.M. 2. Roll Call 3. Block 52 a. PropertV Context �. b. Redevelopment Update � c. Goals and Direction Jim Thares introduced the Block 52 item and noted a closed meeting to discuss property acquisition would follow. Thares reviewed the Block 52 items in the agenda packet including a detailed map of property ownership information, a boundary survey, excerpts from the Downtown Small Area Study, the original Beard Group proposal, and a preliminary TIF run. Thares noted that the EDA could likely acquire about eighty percent of the block through willing seller acquisitions. He further reviewed the total to date in acquisition, relocation, and other costs; along with the current county market value and square footage of the block It was understood that the buildings in Block 52 are dated and the taxable market value of the entire Block is about $1,890,000 ($17.00 per square foot) which is quite low. Thares noted that the development area was not located in the Mississippi Wild & Scenic Recreational River District, which could have caused planning concerns. Thares noted that the Downtown Small Area Plan encourages'/4 to'/z block development and reminded the EDA of previous developer meetings, where a mix of footprints were provided that included both residential and commercial development. Thares also discussed an update following a set of ineetings with the Beard Group. The Beard Group, City Staff, and two EDA members met with two private property owners on the block It was summarized that the Beard Group was still committed to redeveloping the block, but would need to be creative in possibly providing alternative Economic Development Authority Minutes (Special Meeting) — June 29�', 2020 Page 1 � 2 footprints than previously proposed. Thares reminded the EDA that a preliminary development agreement was executed between the EDA and the Beard Group. The agreement expires on February 28, 2021. The EDA further discussed their thoughts regarding redevelopment of the block and an alternative plan. The EDA was pleased with the Beard's Groups dedication to the redevelopment and willingness to continue working through challenges. The EDA would be interested in the residential unit count proposed in the revised Beard concept(s). Concerns were also noted about current economy and its effects on retail and housing development. Members encouraged Beard Group to move fairly methodically in submitting a revised concept for EDA review and comments. Angela Schumann added that the EDA should also think about starting conversations with MnDOT and Wright County regarding potential additional right turn lanes on southbound Highway 25 heading south and lane structure along Broadway. These could potentially consume development land on the block The Walnut Corridor Plan was also briefly discussed and its implications on a loss of some parking. Schumann also encouraged the EDA to think about ways to attract local chefs, boutique, or small business owners to the downtown and suggested possibly developing a grant program to support these new businesses in the community. 4. Adiournment JINI DAVIDSON MOVED TO ADJOURN THE MEETING AT 5:26 P.M. LLOYD HTT,GART SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Jacob Thunander Approved: July 8th, 2020 Attest: Jim Thares, Economic Development Director � Economic Development Authority Minutes (Special Meeting) — June 29�', 2020 Page 2 � 2 EDA Agenda: 07/08/20 4e. Consideration of approvin� pavment of bills (JT) A. REFERENCE AND BACKGROUND: Accounts Payable summary statements listing bills submitted during the previous month are included for review. B. ALTERNATIVE ACTIONS: Motion to approve payment of bills through June, 2020. 2. Motion to approve payment of bills through June, 2020 with changes as directed by the EDA. C. STAFF RECOMMENDATION: Staff recommends approval of Alternative #1. D. SUPPORTING DATA: A. Accounts Payable Summary Statements 0 z 0 4 � C '3' � � C O .� L U a � a, � � � � � . 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See coding below. From: Julie Cheney <Julie.Cheney@ci.monticello.mn.us> Sent: Wednesday, May 27, 2020 10:14 AM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: Kennedy & Graven (3) Jim Attached are the following invoices from Kennedy & Graven for April services: Inv# MN190-000101— General EDA - $340.00 Inv# MN190-00160 — 2019 UMC TIF -$771.90 Inv# MN190-00161-4065 Chelsea Rd - $354.00 Okay to pay? Please provide coding. Tha n ks, ,Tulie Cheney Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC�ci.monticel lo.mn.us AP@ci.monticel lo.mn.us ('7TY tDF �� 1�� 213-46301-430400 UMC Escrow Account UMC Escrow Account EmQil correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data PrQctices Act and may be disclosed to third parties. i Page: 3 �ennedy & Gr�v�en, CF�art�reci �i�Q �outh Sixkh �tree; Suite 470 Minr�eapo:�s, I�r1N 5540� �ity� +�f Mc�nti�ell� �,�ril 30. 2��C� MN19C�-flQi61 4�� I^��s�a Road V+J. T�r�ugh Aaril 30 2�2p Fc�r AI� L��al �erv�c�s �.s Foll��+� � � � � � '1��` � � , j Ho�r� Arr7��nt 4l20�24�� Tf�+IR Em� fr�rri f,�srtY�� Ings�rrl reg�r��ng �I�sr�g B�o�c; r�evie'� � OL ern�il� �nd wtark �n �Ibsing t�c�c�ks fo� Jim Th�res 4�21�202�+ f�"INI Review �I[�sirtc� kr�c�k far EDA acquisi#irn [�f ��helse� ��d �1.5� �r�Gertp�. To#�I S�r�ri�e� �54 Qt] 1(}Q. 00 $ 3�4,[��} Tot�l S�rvices and Disbur��err7ents; � 354.Oi7 Julie Cheney From: Sent: To: Subject: Jim Thares Wednesday, May 27, 2020 12:17 PM Julie Cheney RE: Kennedy & Graven (3) Hi Julie, these are all okay to pay. See coding below. From: Julie Cheney <Julie.Cheney@ci.monticello.mn.us> Sent: Wednesday, May 27, 2020 10:14 AM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: Kennedy & Graven (3) Jim Attached are the following invoices from Kennedy & Graven for April services: Inv# MN190-000101— General EDA - $340.00 Inv# MN190-00160 — 2019 UMC TIF -$771.90 Inv# MN190-00161-4065 Chelsea Rd - $354.00 Okay to pay? Please provide coding. Tha n ks, ,Tulie Cheney Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC�ci.monticel lo.mn.us AP@ci.monticel lo.mn.us ('7TY tDF �� 1�� 213-46301-430400 UMC Escrow Account UMC Escrow Account EmQil correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data PrQctices Act and may be disclosed to third parties. i P��. 1 K�nned� & �r��r�n, ��r`t�re� 2��? ��uth �ixkh S!re�t, Suite �; ia M !�n�apcsli�, fu1N ��0� �ity of MC�r�tiC�llo A�Sril 3Q, 2[��C] h.�N1��i-Q�101 �en�ralEDAArl�tters �� •i i � Throu�h A�ril �Q. �f��C1 F�r,�ll Le�al �ervi�� As Foll�vu'�, Ho�rs 4r2p1�0�€} MNI Re+�i�kv agen�a arrd parti�a��#�e ln rrrc�nkhly Pir��n�� call with 1.��i EC��, s`�" �nd hi�'khd�rd. 4!2[7?20��i hJlf�l f��qr�tic�ellc� - s�nd a�odel b�siness as�is'anc� ��e� Co J 0.�0 Th�r�s T�kal �erui�es: Am�unt ��1.�� 4[7.�1� � 34�,04 Tot�l Serui�es �ntf Risbursemen#s: � 3dD.0� Julie Cheney From: Sent: To: Subject: Jim Thares Wednesday, May 27, 2020 12:17 PM Julie Cheney RE: Kennedy & Graven (3) Hi Julie, these are all okay to pay. See coding below. From: Julie Cheney <Julie.Cheney@ci.monticello.mn.us> Sent: Wednesday, May 27, 2020 10:14 AM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: Kennedy & Graven (3) Jim Attached are the following invoices from Kennedy & Graven for April services: Inv# MN190-000101— General EDA - $340.00 Inv# MN190-00160 — 2019 UMC TIF -$771.90 Inv# MN190-00161-4065 Chelsea Rd - $354.00 Okay to pay? Please provide coding. Tha n ks, ,Tulie Cheney Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC�ci.monticel lo.mn.us AP@ci.monticel lo.mn.us ('7TY tDF �� 1�� 213-46301-430400 UMC Escrow Account UMC Escrow Account EmQil correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Data PrQctices Act and may be disclosed to third parties. i ��t1�� 7fJ1 X! �I11� l�VENUF v �iaari ;oc� r��r��,5P4Lla�, INN �5ti� �� :it+� af hAranti��llo R�1ay � 1, 2�� r�##rr: �arah RathliSb�rger, �PF� Fin�r��e h��ana[�e� Project+lnv+aice: R-Q145� 9-L��r� - i �U5 '�Valr�u# �kr��t, �uit� 1 R�vi�+,�ed b+y� �ret We;ss Fu9err�tiC�ll�. h�t'U �5362-�8�� Project �vlar�ag�r: Penny F�olf aowr�C�s4�n ��ede+r. Pr�1e�:# - fvlontrcello �i#;� �t�fi Revi��.rer - Jim T17ar�s �I .�rUl :: N,�,� ofession I � fr+�m A ril 7 t� A ril 34 � +� d�. �� —i �!�i �1,�} F�ha�u UC�1 f]r�wnto;t�r� ��4� ��rr�j�.ct Proj�ct A�ie�n��eni�n� Hours Rat� 1�" mount F�caIF, Penny� 4,��6��O�C1 .25 18�.(�[� 45.5� Email and r��aic�e m�� ka Jim re: sl�tus �if �cquisi�fur�s Tc�t�z � .�� 4:�.;�r] T�t�l Labor T�tal this Task �elo�va9ir�rr lt�s��#anUe 5ervices R�If. �'��ny f�l� w•�srk Tr�1�l� Tc�#al E�at�ar H�ur� Rate Amaunt 3;�7l��120 .2� 1��,pQ �5.�0 .�5 45.56 Total this Ta�k 'fotal thrs Phase d5.5�0 545_5� $�9i .��1 83111ng Limi#s Curr�nt Prior T�-fJ�at� Tral�l f3illing� 91 �;1�J 2,�59_I�C �.55J {7L Limi# 1�1.2G8.�JD f�etxraining �,65�.�11� T�k�l this In►��i�e $97,Q(I Julie Cheney From: Jim Thares Sent: Wednesday, May 27, 2020 11:53 AM To: Julie Cheney Subject: RE: W5B Invoices (2) Yes From: Julie Cheney <Julie.Cheney@ci.monticello.mn.us> Sent: Wednesday, May 27, 2020 10:04 AM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: WSB Invoices (2) Jim Attached are the following invoices from W5B for April services: Inv# R014511-000 7$91.00 - Downtown Redev Project Inv# R015355-000 4$1,450.00 — 2020 Economic Dev Services Okay to pay? Thanks, JuCie C(�eney Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC�ci.monticel lo.mn.us APC�ci.monticel lo.mn.us ('7ii' t�F _:�� 1�1�1��C� Emnil correspondence to nnd from the City of Monticelin government offices is subject to the Minnesota Government Dntn Prnctices Act and mny be disclosed to third parties. i !0' KE4i+5 AUFNIJf, :; su�rE �ao MI'UNf.RPf7,.IS. F11F: a5�1� �oEy �af t��ontnce�la Attn: Sarah R�thlrsber�er. �PFQ Finan�e f��arrager 50� �.rdNr�ut S#r�et, Suit�e 7 h�9orticello_ MN 5�3F��883t �� h�ay �1. ��lZr� Pr�ject�+ln��i��: R-Ot5355-�04] - 4 f��vieti��d b+�� Br�t'Jw�eiss F'�rc�ject Mar��ger; Jan7es �rort�h�rg ZCi2�0 Econai��ic C��+��:Iopm�nl 5eruices CiPv St�iF F��vie��er - Jim TYt�r�S � L Acct :� 213.4f �(] 1.=33 t��j Pr�fessivne�d �Ce f�om � r'� 20 i� A ril �ha�e L�01 20Z� E�a�1c��,�;[;. �eve�lopm�nt ��rvic:es hA�r�tfg�y �etainer �er7[s. A�?orrtFr�y a4�1��rne+ 5775. DQ {tar �hr� t�sk Fee ' oEal Fee f��:r[:enl C[�rr�piele Sp��ial F'r�ject� 9,��1�.{7� 33.3333 T�l�I Earn�d �'r�vious Fe� E�illing Curr�n� F�e �3i!linc� T�tal ��e �� ,10U.00 2„32a.�}�1 775.�{� 775.Q0 T�tal this Task $775,{�fl iHpurs R�t� t;romberc�, Jarr�� d;2��"202C� 1.G�� 1�Q.Q�I �C.ell with Ar�y�l�, Jim and K�lee �taou# �lo��s�ais F'rc�ject ar7d ppk�niial fur+ding Gr�,mb��e�. J�a�ties �s�3r2L�2�1 1.DC� 15�.pp Site �onver��#ion with Jin� Thar�� n�% funding sources �`arom6�erg, Jam�s 4�'2�4i�'0�{� 5�J 15�.+�C# Project �lov�5ui� Vnformation Gfr�rrtt��rg, ,lame�s 4�+��2Q2Q 1.0+� 15C�,0(] Prc�ject �i�saurus Ini�rrr��#ian for Funding Gr+�m�erg. J�rrti�� 4;3D;7[72�} 1,04 15D.0� Pr�je�� C;i�sa�rus InF�rmatirr� frc�ra°� C�E�CS �o;als �aSQ Tot�l Labor L�rr�ount 1 �G.O� 15�J�OC� 7�.t]0 1 �r�.04 15�. C�D �7�_�C 67�,(}0 7vtaf this Task Tnkal tt�i� f'h�se $675.i}{� �'I,�S�,U�} Tot�l �his Invoi�� 7,4�q_OQ F ru�ect R-�1 �355-�D�JQ MC I�T -�{12� Ec�n�s^�.� C1e�,+�ICp�--�enk Ser�aice �nvo ce 4 Billfrlgs ko Uate F�e Lat�pr A��-an 1'otals �urrenk F+rIOr Toial 7?'�.GQ 2.325.�� 3.1��C} L�� 75.4� 2.5�[}.�{l �.2�5.50 {}.CJI} -�� (� -2��.QC� 'l,450.�{� 4,6�63.�� .'173,*�{1 Julie Cheney From: Jim Thares Sent: Wednesday, May 27, 2020 11:53 AM To: Julie Cheney Subject: RE: W5B Invoices (2) Yes From: Julie Cheney <Julie.Cheney@ci.monticello.mn.us> Sent: Wednesday, May 27, 2020 10:04 AM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: WSB Invoices (2) Jim Attached are the following invoices from W5B for April services: Inv# R014511-000 7$91.00 - Downtown Redev Project Inv# R015355-000 4$1,450.00 — 2020 Economic Dev Services Okay to pay? Thanks, JuCie C(�eney Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC�ci.monticel lo.mn.us APC�ci.monticel lo.mn.us ('7ii' t�F _:�� 1�1�1��C� Emnil correspondence to nnd from the City of Monticelin government offices is subject to the Minnesota Government Dntn Prnctices Act and mny be disclosed to third parties. i J�alie Chene�r Fram: �ul seye Prape�t�,+ Iv�anagernent � �ealt,+ �rr+a�l`��m�nageb�ailding.com� 5ent. �ri�iay�, Ma� 22, �C12b 3�0$ Af�� To; A P 5ubject: _eas� stat+errrent #�ar ��oa��+.a}r Park�nc� Eas.ein�rrt - C[�hrfNl�R�IAL - 2 as of �!2�/��?�Q � �ull�ey{e r�r�p�r�y �9�n�g�ment & Re�ICy, I'CJ�:,�l`�f: hC)'I'F`.: I�[J .'Jt}E €t]•:E'1.4 [{3 �l�l [[� !-:i�[fil[. ��71}I�k�.�S 1 f�l� ellli7l� 1T4Ctiyi1�6' ;��skM F�1�1 �hFfll �.J fl�5jl�14a1[1�5a1-11f1��. ?I.�4jT�ti4 I�j;:� i�t�Ylfl[al r71�4�'; 1 7116fllfilf4�' Cf'S�gl� �.��s� �t�.t�1-��t a.s ��` ��.�-��-�.� �ity �f f�anti��ll� E�on�r�ni� D�veEc�pnn�nt A�uthorit�y �� L��C� �t �uite 5�0 Big L�ke, f'�fV �53[79 �3at� M�m� Pr��r bal�nce Lat� fee C�mmon �r�� f+1l�irrten�nce Payr�n�ent �c�mmt��r Are� Maint�n��ic� P�yrr�en# 51112��0 ��mm��n �r�e� �+�l�ir�t�n��ce �14l�p�� P��mer�t 61112Q�0 Cammon P�r�a h+l�inder��n�e a� I� -��P� � . �'�-�� 7 � A�ce�ur�t #; �}�4(}�91�4 Arr-r�unt S 1.�� 1�2_13 8�lanee Pa��,et�� is �u� ��n the �€��h c�i t}�e rt��r}th. Jf p��rnent isn't r��e[k��t3, ;� t}��4-ti��e f�� equt�l �c� 1_j�•� c]i� c,ul��t�niiin� k�t�I�alt�es ��ill �e �.;ht�r;��c9 ��n th� �7th ��$`�'��.h tn�t��l�, 1i�rr��;e �°��ur acc��un� r,nlin�: t�##��.l�l�ulJse��epro��rti��.nn�r��gc!?uil�3in�;.��km 0 B� �nvlr��er�l Inc 449 3� �r�wf��d Ra�d �-It�p�i�s, Iv�fV ��343 (�5�� 9��1-8�3� b e��c�. e nv�� m� i G.�e�rn �nr�vw. b� r�o�+�r� u i ro�n men ta h i n c. �� m �ILL TCi �It�r c�f A+��ntf��llo At't�: ,1�c�b �Q� W�In��t S� S�ite 1 Mc�r�t�cellc�, EV1N �r��6� lF�SlOIC.� �1 413� J�B S�fE �40� 4#� �# E p�,7� TOTAL DUE ��JJ�3�2��0 �1,�6�JS_�}0� �I"jY��{� I' [�UE o�►r� �� ,�� :�r��ra�� 6e�t�s Ft�rn��ra1 �emove �nd dispa�e c�f th+e fc�llowing �sb��os as fi��d in rep�rt dated 4�81'�C7: -��pr�� 1�Q SF �f wvhit� sheet fla�c��ir�g ir� kitchen -{�pprt�� i�� F �s� y�Glo;n+ r�r�sti� in kitc��en E�ALANCE DUE , . . �nni�ur� r � .��.�c� � ! 7 4� * • .. r � � � � r `I"n_ C'it�' nf']4�ic�nticell� .�l I tr�: .T �c��h �i�5 ��Jalnul St �uil� 1 h�i��lic;�llca,MI�1,5i3�"� �e: G�.tl�r of ('�tm��cli��n � � � � � IN� I1�t"�hi�E�+ITAi. 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Cye �T.1.I'k''#�F.�"�l��i!4iF�l}:i�'i'I{]ii 4'4I;lI j 1��.4{7177G�71�jY(y:S :�ItL��1��tl�i� 1.]t �.f3t��kl�i E,� 91i,?C�{� lll.'i� in �il l�i�_ kier�� l ci� irc��a7��:r�tf11 I�7c ��x��le�ec� �sl��tt�� a1�G1C�C31�Cl1 :!t klii �17 9�:��[ 13r�?t��i�o�a}� }3rtr�3�ri}� cl�t�� tJti� EC).�� i:,a�t��, I). � l- f' I'+I l!�T I'ti �� I) r�►T,=1 ,`�k. ,��.�f�7�ti�{.}k .'"11,'��41��1'I� ��]L,T�I'r4 * k [a�arcichus'�9�tt�ri�tls l�i�},c•i:ti��n f��.��}i�. +�i�-�i�cl .>"��il �. ��i?Il • Ei�r�c� i�:n}irca�ti�r,�n�a�] ��Zc: • E'.Jl�'ll`l}Ol]Tl�lli�� ['l��tnt 4�r��_ Ii}�- • E�111L�.I111�' �'at41c �1��C11 Julie Cheney From: Jacob Thunander Sent: Tuesday, June 2, 2020 426 PM To: Julie Cheney; Jim Thares Subject: RE: 300 4th Street East Julie, This was approved at the May 13t" EDA Meeting. No separate item to the City Council. Jim can provide the coding. Thank you, jacob Thunander Community and Economic Development Coordinator City of Monticello www. ci. monticello.mn.us 763-271-3206 Email correspondence to c�nd from the City of Monticello govern�nent office is subject to the Minnesota Government Data Practices Act and may be disclosed to third parties. From: Julie Cheney Sent: Tuesday, June 2, 2020 4:24 PM To: Jacob Thunander <Jacob.Thunander@ci.monticello.mn.us>; Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: RE: 300 4th Street East Jim and Jacob Should this be included in our check run and held until approval is received by both EDA and City Council? When is it being presented to EDA for approval? Is going as a separate agenda item to the city council? Jim — please provide coding. Thanks!! Julie From: Jacob Thunander Sent: Tuesday, May 26, 2020 7:48 AM To: Julie Cheney <Julie.ChenevC�ci.monticello.mn.us>; Jim Thares <Jim.Thares@ci.monticello.mn.us>; Debbie Davidson <Debbie.Davidson@ci.monticello.mn.us> Subject: FW: 300 4th Street East Hi Julie, Debbie, and Jim, This will need to be approved by the EDA & City Council. It is for the asbestos abatement at 300 4t" Street East. Please see attached. Have a great rest of your week. Thank you, Jacob Thunander Community and Economic Development Coordinator City of Monticello www. ci. monticello.mn.us 763-271-3206 Email corres�ondence to and from the City of Monticello govern�nent office is subject to the Minnesota Governynent Data Practices Act c�nd may be disclosed to third parties. From: Bergo Environmental Inc [mailto:ber�o.env@�mail.com] Sent: Saturday, May 23, 2020 11:11 AM To: Jacob Thunander <Jacob.Thunander@ci.monticello.mn.us> Subject: Re: 300 4th Street East Hey Jacob, Everything went well. Floor in kitchen was cut out down to the subfloor. I can see why this house is being demolished. Please see attached invoice and letter of completion for Thursday's work. Let me know if you have any questions on this. I also included our W-9 for 2020. Thanks again, Blair Bergo Environmental Inc 0:952-920-8938 C: 612-812-6791 4413 Crawford Rd,Hopkins,Mn,55343 www. bergoenvironmentalinc. com �'� � �ER�GO �� ENVIR4NlrfEh(TAL INC On Fri, May 22, 2020 at 3:27 PM Jacob Thunander <Jacob.Thunander(c�ci.monticello.mn.us> wrote: Hi Blair, I just wanted to check in on how yesterday went and if everything is good to go for 300 4th Street East? Hope you have a good Memorial Day weekend. Thanks, Jacob Thunander Community and Economic Development Coordinator City of Monticello www.ci.monticello.mn.us 763-271-3206 Email cn��respnndence to and from the City vf Monticello gnvernment nffice is subject tn the Minnesota Goverrcynent Data Ppactices Act and rnay be disclosed to thiYd paYties. 0 z 0 4 C '3 O � � W W O � O O O O O O W W �D �D O � O O O O O O W^ V l� l� O � O O O O O O l� l� � � O � ..^J. ..^J. 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Cf'I'�'��2 a'7$��55�{I F{}� �$filFf?$C� �GfF��%S- aY;I�� te�r3rt �rr�r'� w�lhin � da�� [a err�arre Col�sfder��aa�. � Unpard bal�r��c�� vver 30 days past a��g wiN rr+cur a 1.5°l0 � � frrar�ee char�e �er rn�or�tl� �"l44�rr�rraum :5l7 �er,�aon�thJ�- A�F1D��'1T DF �'i��,[�ATI�IN s�'.�-�•L �i� n�i��;�so7�F� � �s �'�)[JrNT3�' C7�' V4'RICi�1.1: l�i��Ye �;r6cktar�n bcing d�ly sv��s�t� ui� an aath. seares 4rr �f�irt�ts li��d hclsh� is th� I�uk�]i5tae�� L�e�i�iba�ed ?i��nl of the ner��sp�p�e(c} I��u+��n as: �1�►nla4ella Tinses u�ilh ihc knas��n oi�'tce caf is�su�e b�ing loc�ttet3 lCl ��1C E�4lll1C�' Of_ 1�+'Ft IC�!-A'I' +�tikh �cl�li[is�n�l circuletiar� ijti th� ��r��itte5 �f, S�ER9UR�1�, aatd ]��s fiu1] kn�wl�i�c c�f the f��rs staze� 'h�e] s�+�.�, (A}'I'he ry�u�ti��,��r h�� cornplied vvitlti at] taf tha requirero��1�5 �,c�n�iituting qu�l�firs- tic�n �s � qualilie� r��ews�s�igcr as prawided �}' �1ISR_ .��ir3t_ �'�� ].FiL.�()�� {�1 �I�ku} F�ablic Ptioticc ��es pri��#ed ��d p�uL�- li�kset� ir� �aicl �uv,�spaper(s) rtrn�e ��,�h +ve�k, fiyr I st�uc:i.s�ive xa�eek(�}: t}�e larsi in�erti€�tt lacing on �1�xf I 1l2Q?C1 �nd the I�st inserti��r� bem� c,n �(i,Jl IJ�O�Ov f�v14`�lf"�X;,4GE F()RECLO�S�;kE h�(]�-17['1+':4 Pursua�t ti� :17innrs�t� 5tat. �SB[7_C13� rclating tn �1fe }�ublicr�tion caf rn�rt�:�,�e 1�ore�larsure nnti��c; �I�he n�w�sp�p�r c;ampli�� w�ith the c�nditicans +�e�tz�Nc�i ia y58�l.033, subsi, I, cldu�e {I} or (�], li' CI�� r�cw�spapc;r's know�n of�cc af �ssr� i� lrr��qt�d in � cuunty x[ij+�ining the caunty u�h�ee flle nl�rtg�� p�irii5e� +�r yt�me paet of the �lx�rtg�gfic9 pn:m��.s d�scri�aeri in the n�sti�e ��e ]+�c;a�ecE, i� suk�st�nliK] �rortioe� oi the 9roeu�spa��:r'� circul�,i�ufl is in d'h� ln��r count��. �� x �"� � By_ � l7esi�*nated Agk.nt Subxrib•cd �nd swrrn �n nr a�arm�+� b�+eFvre me nx� []6�111�.U�t] b�y Uiane F.ric.ks�3�, f N� � �L'-� ! ". �� OMt- ��'��-�. �jVnt;tf}' P4��LC �.i° �•-:�4Ai�LEHE1�4At�l��IAC�hiERSiD� ` ��; NotE�y Pr�bl�c � ` Mir�n�s�i$ �i �= �`, .: k�y ;am�aian E� a�u�' �1, 2piT4 R�kr Tnforn7ation: f 1) ],s��s'CSt 4:1a55iri�[� fal� g:rid b}� ��mmerc,ial u5C7g for c�m�aeabC� spacc- �1�,5� per cc�lurnn in�h r�d ID IIJ��S3R �GfTY C3F fu90NTt�ELLC1 E�OFIOMI�C �bEV�LOiFMENT !�Il�TI%O R M'�Y h�L�TpC� �F PUBLIC H�I4RIN� P�a�ir..� ;x �.,crrby g ven that Ih� h�p�� i G'omr-t�ssio�ers 4f kh� Clty r]f MoYlsicello Econ�,mi� Pi;++�al4pmanR AuthoriC� (`fDA"] will rt5e6t at or after ?:40 �.rn� pn u�,�in�esday, .��.+e �aa 2�Dza �t c�t� F'Pall� �QS 4Valn�t �ivg�t, ir� 9M* Cityr nP Mont�cello, MirGn��ota, ta con- ducf �a p�.dGl� hB�Y�rt� regaidir� a P�F��d DuSir��]ss aubsidy tc, be g�ted kG Jdl Agas7a ?Rhe "�evel- clpe�i ufld�r 6�1,.nreasota Str�tute5. ,`-'.b�.`.li�ns 118,J.993 tff � 1�.�Dy4�� S 2�r�ndeci [th+e °Busines� Sutssldy Auct'}, � ean€reCi�ar wi1u5 8 �rs7• pas�ed hu�iness �a�&9e ir.,pr[�we- rr�enA t�rant f4r +m�SF4ves`�B�L� hCa the a��m ��rw �K��c� ��r��,B, b�at� ai 14� w, g��dway ��r the Ciiy af M4f�1.�C110, p01e EDA vrill considee ��3n1 1C� �naracae a p4rt�an oF th� Rc.�ralvper's cnsi of su�� f�� iYriP�mer.t�. in an smn�nk r9�6# t�1 uxce�sd S50,i]00. A surrwr�rp �711h6 Eorms of the pr�poee[1 �gg��tl�+►cC is aveilahYe f€�r mg��qi0f� 8t' Ci� Hall dur�rry r��r busirtass hours ar anA A,R�er kh� d�te ai #his n�cr- t.r�- h+�y D9�sar� with a reaidence in Fh+O {:aty br wiro is IFua owner nf k?ixable p�oper'.y n the City rt�V i�Ye a writCen campAairt w ih ih� �pgtb of Comrrissiqn�rg i ;ht� [�(aSfi1 taf Comrn��ioners f��IS i� �;�,reiP�y �i1h ihe Busi�s� ��rDsitly Att. Nb ac- tion m�yy p� li19�1 �yair�st the EcQ- rw�C de�u�'Ibpm�rnk ,4uthariky f�r Ihc r�ilur9 tl� comply �nles� a writ- ler� Cirmpla.��rt is iited. Any� �er9on wi�Fn�n� �p exyr� a� opinion on the m��1�rg yp �g cansidered �! ahg pa�pliC �firiYeg wll� me hesr� 4�^&Ily o+ m wY'ting. PLEA�E NbT�, due ta C.t7VIU-19, th9 p�lic ha�rirag rriey be a8r�cted uva l�epho�re pr �IMrr elect�rorac means �g allo�wgti ,�nder f.�irnasgia StaTu4�s, S�c9ion 13D.[;21.. f'leege r�+,gr 10 t`re City'� w�ehsite 8k �tt[ss.:lhtrww_ �i,rnpr.trGelb.mn.u�l �r c�11 Ciky He�l at k�3-��-�T11 �p �� yE to �ttend Ihe pubfie h�.3rirg via tpl�phpn� �pr �kro�icadly_ [ae�tea�� inursaay. .au�e 11,�,, �z� $Y �Rp�a� OF iHE 9�ARL OF CQfJIMF$S#,C1?y��S� CITY +�IF MQfr TfCELL{1 ECONO'rIC DF1JF14P- kIFNT AUTHC?RI� Isl Jim Theres Exec�tive CAr��ur n��h�ish�d In Ih8 ±l�ianl�C�IM6 Yi+vSBS ,J��le 11, 2E1�Q y��3a Julie Cheney From: Jim Thares Sent: Monday, June 15, 2020 4:16 PM To: Julie Cheney Subject: RE: ECM $147.68 Julie, this is okay to pay. Please code to: 213-46301-434990 From: Julie Cheney <Julie.Cheney@ci.monticello.mn.us> Sent: Monday, June 15, 2020 3:41 PM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: ECM $147.68 Jim Attached is Inv# 780307 from ECM for an EDA Public Hearing. Okay to pay $147.68? Please provide coding. Thanks, _IuCie Cheney Finance Assistant City of Monticella 763-271-3205 Julie.CheneyC�ci.monticel lo.mn.us AP@ci.monticel lo.mn.us {'9�i' 47F �� '1�I�� Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government Dntn Prnctices Act and may be disclosed to third parties. i CITY OF MONTICELLO VOUCHER Please complete, sign, and submit to Accts Payable by due date for check run. VENDOR: Name Derek Abramski, DDS SC Address 1 Address 2 201 Sandber Road City/ST/Zip Monticello, MN 55362 � Disb. Ck. Batch Pay by: Statement/ Invoice No: DISTRIBUTION OF EXPENSE TOTAL: $0.00 APPROVED voucher.xls � EDA Agenda: 6/10/20 6. Consideration of Approvin� Small Business Emer�encv Grant A�reements in the amount of $5,000 to: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Davli�ht Enterprises, Inc. dba Davs Inn of Monticello; and Fancv Nails, LLC to miti�ate COVID-19 economic impacts (JT) A. REFERENCE AND BACKGROUND: The EDA is being asked to consider approving Small Business Emergency Grant funding to several businesses that have submitted applications for funding. The EDA approved the Small Business Emergency Grant Program and a source of funding at its regular May 27, 2020 meeting. After minor tweaks to the program guidelines, as requested by the EDA, staff was able to post the program on the City website on June 1, 2020 and also send a mass email to local businesses with the program documents as attachments. As of 6-4-20, a total of four (4) funding applications have been received. Submittals were received from the following businesses: Name of Business Tvpe of Business # of Emplovees Amount of Grant South Side Dental Center Healthcare-Dental 6 $5, 000 Cornerstone Cafe. Days Inn of Monticello Fancy Nails Restaurant Lodging-Hotel Personal Care Service 9 3 2 $5, 000 $5, 000 $5, 000 Staff have reviewed the applications for completeness and adherence to the program guidelines. The application materials submitted by each business are attached to the staff report. A summary grant review evaluation form is also included to help the EDA in its EDA review and discussion at the meeting. At its regular meeting on May 27, 2020 the EDA authorized setting aside $100,000 as a first round of funding for the Grant program from the Greater Monticello Enterprise Fund (GMEF) Loan program. This set-aside amount should fund 20 grants. If the EDA approves the four (4) requests at the 6-10-20 meeting that will leave a program balance of $80,000 or 16 remaining grants. Al. STAFF IMPACT: Staff time involved in considering the grant requests involves the work related to reviewing the applications and preparing the staff report for the EDA meeting. The EDA's legal counsel provided a grant agreement template which is also attached to the Staff Report. A2. BUDGET IMPACT: The budget impact from considering approving four (4) Small Business Emergency Grants is in disbursing $20,000 from the newly created Grant program which was authorized at $100,000. If the EDA approves the three grants, the remaining balance in the program would be $80 000. Staff has also heard from several other businesses � who are considering submitting applications for the grant funding in the near future. EDA Agenda: 6/10/20 B. ALTERNATIVE ACTIONS: L Motion to approve Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 2. Motion to deny approval of Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 3. Motion to table consideration of approving Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 4. Motion of other. C. STAFF RECOMMENDATION: Staff recommends Alternative #1. The EDA authorized the Small Business Emergency Grant program at its May 27, 2020 meeting. After posting the program on the City website and sending an email to businesses, the first batch of applications have been received. Staff have reviewed the applications for completeness and program eligibility. Per the program guidelines, the EDA has the final review and approval of the grant requests. It should also be noted that if the grants are approved, they are not considered a"business subsidy" as defined in state statutes. Also, to be noted, the program guidelines require the grant recipients to provide a brief follow-up report back to the City in the future describing how the funding was used. SUPPORTING DATA: A. Derek Abramowski, DDS dba South Side Dental Center Application B. Tricambra Foods, Inc. dba Cornerstone Cafe Application C. Daylight Enterprises, Inc. dba Days Inn of Monticello Application D. Fancy Nails, LLC Application E. Grant Review-Evaluation Checklist F. Grant Agreement Template G. Small Business Emergency Grant Program Guidelines 2 EDA Agenda: 5/27/20 6. Consideration of Authorizin� a Temporarv Emer�encv Grant Pro�ram to support small business fundin� needs due to COVID-19 impacts in ali�nment with the Governors's Peacetime Emer�encv Executive Orders and the Citv of Monticello Emer�encv Declaration (JT) A. REFERENCE AND BACKGROUND: This item is being brought back to the EDA as a tabled item for consideration of authorizing proposed policies and an application form for a temporary emergency grant program supporting small businesses in response to COVID-19 impacts. The EDA discussed the proposed Emergency Financial Assistance Program in a workshop and then at its regular meeting on May 13, 2020. At that time, members expressed a variety of concerns and a desire to continue discussion at the May 27, 2020 meeting. It should be noted that the Federal and State assistance programs such as PPP (Paycheck Protection Program) have received additional funding allotments. In this second round of funding, banks and community development agencies, such as the Initiative Foundation, have been encouraged to focus offering PPP dollars to smaller businesses and non-profit entities. As of mid-May, 2020, there appeared to be a substantial amount of the PPP funding still available on a national level. In the future, there may also be legislative adjustments making the PPP assistance more user friendly and easier to integrate into business plans. Further, business re-opening continues to evolve quickly, and the EDA may wish to continue monitoring the situation for the best way to direct funding toward community goals. The GMEF Loan program has a current balance of approximately $1,030,000. There are a several prospects that have been targeted for use of the FLJND in prospective new development projects. The estimated assistance envisioned for those projects is approximately $875,000 +/-. Al. STAFF IMPACT: Staff time involved in the work related to consideration of authorizing a temporary emergency grant-loan program is estimated at approximately 62 hours +/-. The majority of those hours are allotted to in-house staf£ The EDA's legal counsel provided information regarding emergency grant and loan program models used in other communities and also reviewed the proposed policies and the application form. The estimated time of the EDA attorney's consult and review of the creation of an emergency business funding program is 4 to 6 hours +/-. No additional staff will be needed to complete the tasks related to this item. A2. BUDGET IMPACT: The budget impact from considering authorizing the creation of an emergency grant-loan funding program would be the immediate set-aside of $100,000 from the GMEF Loan Fund. Up to an additional $50,000 could be considered later depending on the program's needs. If the EDA shifts a total of $150,000 for emergency grants funding there would still be a remaining balance of approximately $880,000 in the GMEF fund for the four or five prospects that staff envision as utilizing the program in the near to mid-term future. There is sufficient funding in the 2020 EDA General Fund budget to cover staff expenses related to creation and administration of the emergency funding program. 1 EDA Agenda: 5/27/20 B. ALTERNATIVE ACTIONS: L Motion to authorize creation of an Emergency Small Business Grant funding program by utilizing $100,000 +/- from the GMEF Loan Program as a first phase of funding for the Grant program and further authorizing adopting the polices and application form as presented. 2. Motion to deny authorization to create an Emergency Small Business Grant funding program by utilizing $100,000 +/- from the GMEF Loan Program as a first phase of funding for the Grant program and further authorizing adopting the polices and application form as presented. 3. Motion to table consideration of authorizing creation of an Emergency Small Business Grant funding program. 4. Motion of other. C. STAFF RECOMMENDATION: Staff will defer to the EDA's decision regarding the creation of an Emergency Small Business Financial Assistance program. With a second round of PPP funding approved by Congress, it seems as though there are sufficient resources to help smaller businesses. Staff have not received any recent requests for assistance similar to those that were expressed in early April. If the EDA decides to create an emergency financial assistance program, staff would recommend starting with $100,000. Staff feel that at least $875,000 should be reserved in GMEF for prospective economic development funding over the next two years. SUPPORTING DATA: A. Proposed Emergency Grant-Loan Fund Policies B. Emergency Business Grant Application form C. Summary Notes from Small Business Roundtable Remote Conference Mtgs. (4-30-20) 2 MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, May 27t'', 2020 — 7:00 a.m. Due to recommendations related to the COVID-19 virus, the EDA meeting was conducted as a remote/virtual meeting. Commissioners Present: Steve Johnson, Bill Tapper, Jon Morphew, Tracy Hinz, 011ie Koropchak-White, and Jim Davidson Commissioners Absent: Lloyd Hilgart Staff Present: Jim Thares and Angela Schumann Call to Order Steve Johnson called the Regular Meeting of the EDA to order at 7:00 a.m. 2. Roll Call Consideration of additional a�enda items None. 4. Consent A�enda � None. 5. Consideration of Housin� Studv 12F'Q-12F'P submittals and Authorization to enter into ne�otiations for a Contract for Services with most qualified, preferred Vendor Jim Thares introduced the item for consideration of selecting a consultant to complete an updated Housing Study for the Monticello EDA. It was noted that the item was briefly discussed, but due to the short amount of time, the EDA tabled action on the request. The EDA discussed whether to continue with the Housing Study due to the current pandemic situation and its potential unknown implications in the housing marketplace. It was noted that the study would take a long-term (five to ten year) view of housing and perhaps given that timeframe, it was worthwhile to continue. The need to round out policy recommendations for the comprehensive plan in the next two months was also noted. EDA decided that given the longer view of the study and the need to support the comprehensive plan efforts, the EDA would like to continue forward with the study. The EDA Commissioners present ranked the five submittals/consultants, with MSA Professional Services being the top choice. Economic Development Authority Minutes — May 27�', 2020 Page 1 � 4 TRACY H1NZ MOVED TO SELECT MSA PROFESSIONAL SERVICES AND AUTHORIZE NEGOTIATING AND ENTERING 1NT0 A CONTRACT FOR SERVICES TO COMPLETE THE 2020 COMPREHENSNE HOUSING NEEDS AND MARI�ET DEMAND STUDY. JON MORPHEW SECONDED THE MOTION. MOTION CARRIED, 6-0. 6. Consideration of Creatin� an Emer�encv Small Business Financial Assistance Pro�ram Jim Thares explained that the EDA recently reviewed this item at an EDA workshop meeting on May 13th, 2020. Thares mentioned that staff utilized the City of St. Louis Park's program (which has been very successful) as a model for drafting a similar assistance program in Monticello. Thares also added that staff took into account feedback that was received from local businesses during a roundtable discussion that had a variety of representation and also included members of the City Council and EDA. The assistance program would be in place to help businesses survive during the current pandemic and uncertain economy. Thares also explained that Wright County recently approved a loan fund program. Staff have a copy of the policies and application form. The assistance program has $200,000 worth of funding and is required to be paid back with a zero percent interest rate. It was noted that businesses in Monticello would be eligible. Thares indicated that staff defer to the EDA to make the decision of whether to approve the City's draft financial assistance program. Bill Tapper noted that the EDA tabled action on this item at the previous meeting to understand any new guidelines put in place by the Governor. Because there are businesses that are being able to open up again, Tapper was supportive of the program. He noted concerns with whether the $5,000 would be enough of a help and that the guidelines to produce financial information may be difficult. Steve Johnson explained that the requirements of the program may seem ominous to small businesses, especially the financial information requirement. He also explained support for the program, but noted concern with the amount of money awarded and that the requirements should be slimed down. 011ie Koropchak-White asked if the staff and the Chamber of Commerce were able to meet again to incorporate any suggestions into the guidelines. Thares indicated that staff informed the Chamber of Commerce of the EDA's decision to table action on the assistance program at their last meeting. Koropchak-White also explained that the City of Shoreview was doing a similar financial assistance program for $5,000 per business. She also mentioned that some communities are sending out coupons to all residents to spend at local businesses. The businesses could than return the coupons to the Chamber of Commerce for a refund. Jim Davidson expressed his support for the program, especially as businesses are being able Economic Development Authority Minutes — May 27�', 2020 Page 2 � 4 to open up again. He mentioned that he wished there would be more money available to give to these businesses and noted that he expected the EDA funds to be exhausted almost immediately after approving a financial assistance program. Due to the relatively low amount of the grant, he also noted that the financial information requirement was not as important to receive. He recommended cleaning up the draft policy and implementing. If the application was overly complicated, it could turn businesses away. OLLIE KOROPCHAK-WHITE MOVED TO AUTHORIZE CREATION OF AN EMERGENCY SMALL BUSINESS GRANT FUNDING PROGRAM BY UTILIZING $100,000 +/- FROM THE GMEF LOAN PROGRAM AS A FIRST PHASE OF FUNDING FOR THE GRANT PROGRAM AND FURTHER AUTHORIZING ADOPTING THE POLICES AND APPLICATION WITH CHANGES AS NOTED DURING THE EDA MEETING TO TRIM THE REQUIREMENTS. BILL TAPPER SECONDED THE MOTION. � Discussion continued between the EDA and staff. Johnson noted that ultimately the EDA would be able to decide who is eligible for the grant and make the final decision. Tapper reiterated the concern to remove the financial background information requirement. Angela Schumann commented that many small businesses that have applied for State and Federal assistance programs have provided similar that information and should have it readily available. Johnson also mentioned that there would be confidentiality issues in the grant process for what businesses consider proprietary information. MOTION CARRIED, 6-0. 7. Director's Report Jim Thares provided the Economic Development Director's Report as included in the packet. 8. Closed Session — Consideration of pendin� liti�ation pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3) Address: 3880 Chelsea Road West; PID: 155-253-001010 9. Adiourn TRACY H1NZ MOVED TO ADJOURN THE MEETING AT 8:21 A.M OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. Economic Development Authority Minutes — May 27�', 2020 Page 3 � 4 Recorder: Jacob Thunander Approved: June lOth, 2020 Attest: Jim Thares, Economic Development Director Economic Development Authority Minutes — May 27�', 2020 Page 4 � 4 Julie Cheney From: Sarah Rathlisberger Sent: Tuesday, June 16, 2020 420 PM To: Jim Thares; Julie Cheney �c: Angela Schumann Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Jim, We didn't have an expenditure account created for something like this since the normal GMEF activity is only loan receivable and interest revenue. However, 213-46601 has been used for the GMEF loans so far. I have created account 213-46601-443990 for any grant disbursements from the GMEF fund. It has still not passed through the state congress, but I'm fairly confident that any CARES Act pass-thru funding we receive may be able to replenish the GMEF fund for these grants as a qualifying expenditure related to COVID. Fingers crossed - stay tuned! Sarah Rathlisberger, CPFO Finance Director City of Monticello, MN Tel: 763-271-32Q1 Fax: 763-295-4404 NOTE: The contents of this E-mail may contain information that is legally privileged and/or confidential to the named recipient. This information is not to be used by any other persan and/or organization. The views expressed in this document do not necessarily reflect those of the City of Monticello. Email correspondence to and from City of Monticello government offices is subject to the Minnesota Government Data Practices and may be disclosed to third parties. From: Jim Thares <Jim.Thares@ci.monticello.mn.us> Sent: Tuesday, June 16, 2020 3:36 PM To: Julie Cheney <Julie.Cheney@ci.monticello.mn.us> Cc: Sarah Rathlisberger <Sarah.Rathlisberger@ci.monticello.mn.us> Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Hi Julie, I don't think I have access to the GMEF FUND coding. The grants should be sourced from the GMEF Loan Program Account. The budget print outs from Wayne/Sarah don't show the coding for the various loan FUNDS like they do for the TIF Districts. If you get it from Sarah could you please forward it to me? Thank you. P.S. I did not fill out the coding that is shown on the Voucher. Angela did that so maybe she was onto something or maybe she did not really understand the coding nuances? Bottom line, you might end up totally ignoring the abbreviated code that was provided to you on Vouchers. From: Julie Cheney <Julie.Chenev@ci.monticello.mn.us> Sent: Tuesday, June 16, 2020 12:21 PM To: Jim Thares <Jim.TharesCc�ci.monticello.mn.us> Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Jim What is the coding for these requests? It is incomplete on the requests. 213.46301.xxxxxx Thanks! Julie From: Jim Thares Sent: Monday, June 15, 2020 4:53 PM To: Julie Cheney <Julie.Chenev@ci.manticello.mn.us> Cc: Angela Schumann <An�ela.Schumann@ci.monticello.mn.us>; Jacob Thunander <Jacob.Thunander@ci.monticello.mn.us> Subject: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Julie, here are the signed vouchers for the Small Business Emergency Grant Program. The EDA approved four of them at the 6-10-20 meeting. The coding should go to the Greater Monticello Enterprise Fund (GMEF) FUND-Account. The EDA approved setting aside $100,000 for these grants from the GMEF FUND at the May 27, 2020 Meeting. Let me know if you have any questions or need anything else. CITY OF MONTICELLO VOUCHER Please complete, sign, and submit to Accts Payable by due date for check run. � Disb. Ck. Batch Pay by: VENDOR: Name Tricambra Foods �a_.. __._ .___.._ __.____�,_ aaareSs 1 �154 West Broadway Address 2 City/ST/Zip Monticello, MN 55362 Statement/ Invoice No: DISTRIBUTION OF EXPENSE TOTAL: $0.00 APPROVED voucher.xls r. DATE: EDA Agenda: 6/10/20 6. Consideration of Approvin� Small Business Emer�encv Grant A�reements in the amount of $5,000 to: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Davli�ht Enterprises, Inc. dba Davs Inn of Monticello; and Fancv Nails, LLC to miti�ate COVID-19 economic impacts (JT) A. REFERENCE AND BACKGROUND: The EDA is being asked to consider approving Small Business Emergency Grant funding to several businesses that have submitted applications for funding. The EDA approved the Small Business Emergency Grant Program and a source of funding at its regular May 27, 2020 meeting. After minor tweaks to the program guidelines, as requested by the EDA, staff was able to post the program on the City website on June 1, 2020 and also send a mass email to local businesses with the program documents as attachments. As of 6-4-20, a total of four (4) funding applications have been received. Submittals were received from the following businesses: Name of Business Tvpe of Business # of Emplovees Amount of Grant South Side Dental Center Healthcare-Dental 6 $5, 000 Cornerstone Cafe. Days Inn of Monticello Fancy Nails Restaurant Lodging-Hotel Personal Care Service 9 3 2 $5, 000 $5, 000 $5, 000 Staff have reviewed the applications for completeness and adherence to the program guidelines. The application materials submitted by each business are attached to the staff report. A summary grant review evaluation form is also included to help the EDA in its EDA review and discussion at the meeting. At its regular meeting on May 27, 2020 the EDA authorized setting aside $100,000 as a first round of funding for the Grant program from the Greater Monticello Enterprise Fund (GMEF) Loan program. This set-aside amount should fund 20 grants. If the EDA approves the four (4) requests at the 6-10-20 meeting that will leave a program balance of $80,000 or 16 remaining grants. Al. STAFF IMPACT: Staff time involved in considering the grant requests involves the work related to reviewing the applications and preparing the staff report for the EDA meeting. The EDA's legal counsel provided a grant agreement template which is also attached to the Staff Report. A2. BUDGET IMPACT: The budget impact from considering approving four (4) Small Business Emergency Grants is in disbursing $20,000 from the newly created Grant program which was authorized at $100,000. If the EDA approves the three grants, the remaining balance in the program would be $80 000. Staff has also heard from several other businesses � who are considering submitting applications for the grant funding in the near future. EDA Agenda: 6/10/20 B. ALTERNATIVE ACTIONS: L Motion to approve Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 2. Motion to deny approval of Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 3. Motion to table consideration of approving Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 4. Motion of other. C. STAFF RECOMMENDATION: Staff recommends Alternative #1. The EDA authorized the Small Business Emergency Grant program at its May 27, 2020 meeting. After posting the program on the City website and sending an email to businesses, the first batch of applications have been received. Staff have reviewed the applications for completeness and program eligibility. Per the program guidelines, the EDA has the final review and approval of the grant requests. It should also be noted that if the grants are approved, they are not considered a"business subsidy" as defined in state statutes. Also, to be noted, the program guidelines require the grant recipients to provide a brief follow-up report back to the City in the future describing how the funding was used. SUPPORTING DATA: A. Derek Abramowski, DDS dba South Side Dental Center Application B. Tricambra Foods, Inc. dba Cornerstone Cafe Application C. Daylight Enterprises, Inc. dba Days Inn of Monticello Application D. Fancy Nails, LLC Application E. Grant Review-Evaluation Checklist F. Grant Agreement Template G. Small Business Emergency Grant Program Guidelines 2 EDA Agenda: 5/27/20 6. Consideration of Authorizin� a Temporarv Emer�encv Grant Pro�ram to support small business fundin� needs due to COVID-19 impacts in ali�nment with the Governors's Peacetime Emer�encv Executive Orders and the Citv of Monticello Emer�encv Declaration (JT) A. REFERENCE AND BACKGROUND: This item is being brought back to the EDA as a tabled item for consideration of authorizing proposed policies and an application form for a temporary emergency grant program supporting small businesses in response to COVID-19 impacts. The EDA discussed the proposed Emergency Financial Assistance Program in a workshop and then at its regular meeting on May 13, 2020. At that time, members expressed a variety of concerns and a desire to continue discussion at the May 27, 2020 meeting. It should be noted that the Federal and State assistance programs such as PPP (Paycheck Protection Program) have received additional funding allotments. In this second round of funding, banks and community development agencies, such as the Initiative Foundation, have been encouraged to focus offering PPP dollars to smaller businesses and non-profit entities. As of mid-May, 2020, there appeared to be a substantial amount of the PPP funding still available on a national level. In the future, there may also be legislative adjustments making the PPP assistance more user friendly and easier to integrate into business plans. Further, business re-opening continues to evolve quickly, and the EDA may wish to continue monitoring the situation for the best way to direct funding toward community goals. The GMEF Loan program has a current balance of approximately $1,030,000. There are a several prospects that have been targeted for use of the FLJND in prospective new development projects. The estimated assistance envisioned for those projects is approximately $875,000 +/-. Al. STAFF IMPACT: Staff time involved in the work related to consideration of authorizing a temporary emergency grant-loan program is estimated at approximately 62 hours +/-. The majority of those hours are allotted to in-house staf£ The EDA's legal counsel provided information regarding emergency grant and loan program models used in other communities and also reviewed the proposed policies and the application form. The estimated time of the EDA attorney's consult and review of the creation of an emergency business funding program is 4 to 6 hours +/-. No additional staff will be needed to complete the tasks related to this item. A2. BUDGET IMPACT: The budget impact from considering authorizing the creation of an emergency grant-loan funding program would be the immediate set-aside of $100,000 from the GMEF Loan Fund. Up to an additional $50,000 could be considered later depending on the program's needs. If the EDA shifts a total of $150,000 for emergency grants funding there would still be a remaining balance of approximately $880,000 in the GMEF fund for the four or five prospects that staff envision as utilizing the program in the near to mid-term future. There is sufficient funding in the 2020 EDA General Fund budget to cover staff expenses related to creation and administration of the emergency funding program. 1 EDA Agenda: 5/27/20 B. ALTERNATIVE ACTIONS: L Motion to authorize creation of an Emergency Small Business Grant funding program by utilizing $100,000 +/- from the GMEF Loan Program as a first phase of funding for the Grant program and further authorizing adopting the polices and application form as presented. 2. Motion to deny authorization to create an Emergency Small Business Grant funding program by utilizing $100,000 +/- from the GMEF Loan Program as a first phase of funding for the Grant program and further authorizing adopting the polices and application form as presented. 3. Motion to table consideration of authorizing creation of an Emergency Small Business Grant funding program. 4. Motion of other. C. STAFF RECOMMENDATION: Staff will defer to the EDA's decision regarding the creation of an Emergency Small Business Financial Assistance program. With a second round of PPP funding approved by Congress, it seems as though there are sufficient resources to help smaller businesses. Staff have not received any recent requests for assistance similar to those that were expressed in early April. If the EDA decides to create an emergency financial assistance program, staff would recommend starting with $100,000. Staff feel that at least $875,000 should be reserved in GMEF for prospective economic development funding over the next two years. SUPPORTING DATA: A. Proposed Emergency Grant-Loan Fund Policies B. Emergency Business Grant Application form C. Summary Notes from Small Business Roundtable Remote Conference Mtgs. (4-30-20) 2 MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, May 27t'', 2020 — 7:00 a.m. Due to recommendations related to the COVID-19 virus, the EDA meeting was conducted as a remote/virtual meeting. Commissioners Present: Steve Johnson, Bill Tapper, Jon Morphew, Tracy Hinz, 011ie Koropchak-White, and Jim Davidson Commissioners Absent: Lloyd Hilgart Staff Present: Jim Thares and Angela Schumann Call to Order Steve Johnson called the Regular Meeting of the EDA to order at 7:00 a.m. 2. Roll Call Consideration of additional a�enda items None. 4. Consent A�enda � None. 5. Consideration of Housin� Studv 12F'Q-12F'P submittals and Authorization to enter into ne�otiations for a Contract for Services with most qualified, preferred Vendor Jim Thares introduced the item for consideration of selecting a consultant to complete an updated Housing Study for the Monticello EDA. It was noted that the item was briefly discussed, but due to the short amount of time, the EDA tabled action on the request. The EDA discussed whether to continue with the Housing Study due to the current pandemic situation and its potential unknown implications in the housing marketplace. It was noted that the study would take a long-term (five to ten year) view of housing and perhaps given that timeframe, it was worthwhile to continue. The need to round out policy recommendations for the comprehensive plan in the next two months was also noted. EDA decided that given the longer view of the study and the need to support the comprehensive plan efforts, the EDA would like to continue forward with the study. The EDA Commissioners present ranked the five submittals/consultants, with MSA Professional Services being the top choice. Economic Development Authority Minutes — May 27�', 2020 Page 1 � 4 TRACY H1NZ MOVED TO SELECT MSA PROFESSIONAL SERVICES AND AUTHORIZE NEGOTIATING AND ENTERING 1NT0 A CONTRACT FOR SERVICES TO COMPLETE THE 2020 COMPREHENSNE HOUSING NEEDS AND MARI�ET DEMAND STUDY. JON MORPHEW SECONDED THE MOTION. MOTION CARRIED, 6-0. 6. Consideration of Creatin� an Emer�encv Small Business Financial Assistance Pro�ram Jim Thares explained that the EDA recently reviewed this item at an EDA workshop meeting on May 13th, 2020. Thares mentioned that staff utilized the City of St. Louis Park's program (which has been very successful) as a model for drafting a similar assistance program in Monticello. Thares also added that staff took into account feedback that was received from local businesses during a roundtable discussion that had a variety of representation and also included members of the City Council and EDA. The assistance program would be in place to help businesses survive during the current pandemic and uncertain economy. Thares also explained that Wright County recently approved a loan fund program. Staff have a copy of the policies and application form. The assistance program has $200,000 worth of funding and is required to be paid back with a zero percent interest rate. It was noted that businesses in Monticello would be eligible. Thares indicated that staff defer to the EDA to make the decision of whether to approve the City's draft financial assistance program. Bill Tapper noted that the EDA tabled action on this item at the previous meeting to understand any new guidelines put in place by the Governor. Because there are businesses that are being able to open up again, Tapper was supportive of the program. He noted concerns with whether the $5,000 would be enough of a help and that the guidelines to produce financial information may be difficult. Steve Johnson explained that the requirements of the program may seem ominous to small businesses, especially the financial information requirement. He also explained support for the program, but noted concern with the amount of money awarded and that the requirements should be slimed down. 011ie Koropchak-White asked if the staff and the Chamber of Commerce were able to meet again to incorporate any suggestions into the guidelines. Thares indicated that staff informed the Chamber of Commerce of the EDA's decision to table action on the assistance program at their last meeting. Koropchak-White also explained that the City of Shoreview was doing a similar financial assistance program for $5,000 per business. She also mentioned that some communities are sending out coupons to all residents to spend at local businesses. The businesses could than return the coupons to the Chamber of Commerce for a refund. Jim Davidson expressed his support for the program, especially as businesses are being able Economic Development Authority Minutes — May 27�', 2020 Page 2 � 4 to open up again. He mentioned that he wished there would be more money available to give to these businesses and noted that he expected the EDA funds to be exhausted almost immediately after approving a financial assistance program. Due to the relatively low amount of the grant, he also noted that the financial information requirement was not as important to receive. He recommended cleaning up the draft policy and implementing. If the application was overly complicated, it could turn businesses away. OLLIE KOROPCHAK-WHITE MOVED TO AUTHORIZE CREATION OF AN EMERGENCY SMALL BUSINESS GRANT FUNDING PROGRAM BY UTILIZING $100,000 +/- FROM THE GMEF LOAN PROGRAM AS A FIRST PHASE OF FUNDING FOR THE GRANT PROGRAM AND FURTHER AUTHORIZING ADOPTING THE POLICES AND APPLICATION WITH CHANGES AS NOTED DURING THE EDA MEETING TO TRIM THE REQUIREMENTS. BILL TAPPER SECONDED THE MOTION. � Discussion continued between the EDA and staff. Johnson noted that ultimately the EDA would be able to decide who is eligible for the grant and make the final decision. Tapper reiterated the concern to remove the financial background information requirement. Angela Schumann commented that many small businesses that have applied for State and Federal assistance programs have provided similar that information and should have it readily available. Johnson also mentioned that there would be confidentiality issues in the grant process for what businesses consider proprietary information. MOTION CARRIED, 6-0. 7. Director's Report Jim Thares provided the Economic Development Director's Report as included in the packet. 8. Closed Session — Consideration of pendin� liti�ation pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3) Address: 3880 Chelsea Road West; PID: 155-253-001010 9. Adiourn TRACY H1NZ MOVED TO ADJOURN THE MEETING AT 8:21 A.M OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. Economic Development Authority Minutes — May 27�', 2020 Page 3 � 4 Recorder: Jacob Thunander Approved: June lOth, 2020 Attest: Jim Thares, Economic Development Director Economic Development Authority Minutes — May 27�', 2020 Page 4 � 4 Julie Cheney From: Sarah Rathlisberger Sent: Tuesday, June 16, 2020 420 PM To: Jim Thares; Julie Cheney �c: Angela Schumann Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Jim, We didn't have an expenditure account created for something like this since the normal GMEF activity is only loan receivable and interest revenue. However, 213-46601 has been used for the GMEF loans so far. I have created account 213-46601-443990 for any grant disbursements from the GMEF fund. It has still not passed through the state congress, but I'm fairly confident that any CARES Act pass-thru funding we receive may be able to replenish the GMEF fund for these grants as a qualifying expenditure related to COVID. Fingers crossed - stay tuned! Sarah Rathlisberger, CPFO Finance Director City of Monticello, MN Tel: 763-271-32Q1 Fax: 763-295-4404 NOTE: The contents of this E-mail may contain information that is legally privileged and/or confidential to the named recipient. This information is not to be used by any other persan and/or organization. The views expressed in this document do not necessarily reflect those of the City of Monticello. Email correspondence to and from City of Monticello government offices is subject to the Minnesota Government Data Practices and may be disclosed to third parties. From: Jim Thares <Jim.Thares@ci.monticello.mn.us> Sent: Tuesday, June 16, 2020 3:36 PM To: Julie Cheney <Julie.Cheney@ci.monticello.mn.us> Cc: Sarah Rathlisberger <Sarah.Rathlisberger@ci.monticello.mn.us> Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Hi Julie, I don't think I have access to the GMEF FUND coding. The grants should be sourced from the GMEF Loan Program Account. The budget print outs from Wayne/Sarah don't show the coding for the various loan FUNDS like they do for the TIF Districts. If you get it from Sarah could you please forward it to me? Thank you. P.S. I did not fill out the coding that is shown on the Voucher. Angela did that so maybe she was onto something or maybe she did not really understand the coding nuances? Bottom line, you might end up totally ignoring the abbreviated code that was provided to you on Vouchers. From: Julie Cheney <Julie.Chenev@ci.monticello.mn.us> Sent: Tuesday, June 16, 2020 12:21 PM To: Jim Thares <Jim.TharesCc�ci.monticello.mn.us> Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Jim What is the coding for these requests? It is incomplete on the requests. 213.46301.xxxxxx Thanks! Julie From: Jim Thares Sent: Monday, June 15, 2020 4:53 PM To: Julie Cheney <Julie.Chenev@ci.manticello.mn.us> Cc: Angela Schumann <An�ela.Schumann@ci.monticello.mn.us>; Jacob Thunander <Jacob.Thunander@ci.monticello.mn.us> Subject: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Julie, here are the signed vouchers for the Small Business Emergency Grant Program. The EDA approved four of them at the 6-10-20 meeting. The coding should go to the Greater Monticello Enterprise Fund (GMEF) FUND-Account. The EDA approved setting aside $100,000 for these grants from the GMEF FUND at the May 27, 2020 Meeting. Let me know if you have any questions or need anything else. CITY OF MONTICELLO VOUCHER Please complete, sign, and submit to Accts Payable by due date for check run. � Disb. Ck. Batch Pay by: VENDOR: Name Fancy Nails � �_�,_ ._.__ ___ �a_._.A ,. aaaress 1 �ttn:�Xuan Tran Thi Nguyen � Address 2 9321 Cedar Street City/ST/Zip Monticello, MN 55362 Statement/ Invoice No: DISTRIBUTION OF EXPENSE TOTAL: $0.00 APPROVED � �—/�-�" DATE: voucher.xls EDA Agenda: 6/10/20 6. Consideration of Approvin� Small Business Emer�encv Grant A�reements in the amount of $5,000 to: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Davli�ht Enterprises, Inc. dba Davs Inn of Monticello; and Fancv Nails, LLC to miti�ate COVID-19 economic impacts (JT) A. REFERENCE AND BACKGROUND: The EDA is being asked to consider approving Small Business Emergency Grant funding to several businesses that have submitted applications for funding. The EDA approved the Small Business Emergency Grant Program and a source of funding at its regular May 27, 2020 meeting. After minor tweaks to the program guidelines, as requested by the EDA, staff was able to post the program on the City website on June 1, 2020 and also send a mass email to local businesses with the program documents as attachments. As of 6-4-20, a total of four (4) funding applications have been received. Submittals were received from the following businesses: Name of Business Tvpe of Business # of Emplovees Amount of Grant South Side Dental Center Healthcare-Dental 6 $5, 000 Cornerstone Cafe. Days Inn of Monticello Fancy Nails Restaurant Lodging-Hotel Personal Care Service 9 3 2 $5, 000 $5, 000 $5, 000 Staff have reviewed the applications for completeness and adherence to the program guidelines. The application materials submitted by each business are attached to the staff report. A summary grant review evaluation form is also included to help the EDA in its EDA review and discussion at the meeting. At its regular meeting on May 27, 2020 the EDA authorized setting aside $100,000 as a first round of funding for the Grant program from the Greater Monticello Enterprise Fund (GMEF) Loan program. This set-aside amount should fund 20 grants. If the EDA approves the four (4) requests at the 6-10-20 meeting that will leave a program balance of $80,000 or 16 remaining grants. Al. STAFF IMPACT: Staff time involved in considering the grant requests involves the work related to reviewing the applications and preparing the staff report for the EDA meeting. The EDA's legal counsel provided a grant agreement template which is also attached to the Staff Report. A2. BUDGET IMPACT: The budget impact from considering approving four (4) Small Business Emergency Grants is in disbursing $20,000 from the newly created Grant program which was authorized at $100,000. If the EDA approves the three grants, the remaining balance in the program would be $80 000. Staff has also heard from several other businesses � who are considering submitting applications for the grant funding in the near future. EDA Agenda: 6/10/20 B. ALTERNATIVE ACTIONS: L Motion to approve Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 2. Motion to deny approval of Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 3. Motion to table consideration of approving Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 4. Motion of other. C. STAFF RECOMMENDATION: Staff recommends Alternative #1. The EDA authorized the Small Business Emergency Grant program at its May 27, 2020 meeting. After posting the program on the City website and sending an email to businesses, the first batch of applications have been received. Staff have reviewed the applications for completeness and program eligibility. Per the program guidelines, the EDA has the final review and approval of the grant requests. It should also be noted that if the grants are approved, they are not considered a"business subsidy" as defined in state statutes. Also, to be noted, the program guidelines require the grant recipients to provide a brief follow-up report back to the City in the future describing how the funding was used. SUPPORTING DATA: A. Derek Abramowski, DDS dba South Side Dental Center Application B. Tricambra Foods, Inc. dba Cornerstone Cafe Application C. Daylight Enterprises, Inc. dba Days Inn of Monticello Application D. Fancy Nails, LLC Application E. Grant Review-Evaluation Checklist F. Grant Agreement Template G. Small Business Emergency Grant Program Guidelines 2 EDA Agenda: 5/27/20 6. Consideration of Authorizin� a Temporarv Emer�encv Grant Pro�ram to support small business fundin� needs due to COVID-19 impacts in ali�nment with the Governors's Peacetime Emer�encv Executive Orders and the Citv of Monticello Emer�encv Declaration (JT) A. REFERENCE AND BACKGROUND: This item is being brought back to the EDA as a tabled item for consideration of authorizing proposed policies and an application form for a temporary emergency grant program supporting small businesses in response to COVID-19 impacts. The EDA discussed the proposed Emergency Financial Assistance Program in a workshop and then at its regular meeting on May 13, 2020. At that time, members expressed a variety of concerns and a desire to continue discussion at the May 27, 2020 meeting. It should be noted that the Federal and State assistance programs such as PPP (Paycheck Protection Program) have received additional funding allotments. In this second round of funding, banks and community development agencies, such as the Initiative Foundation, have been encouraged to focus offering PPP dollars to smaller businesses and non-profit entities. As of mid-May, 2020, there appeared to be a substantial amount of the PPP funding still available on a national level. In the future, there may also be legislative adjustments making the PPP assistance more user friendly and easier to integrate into business plans. Further, business re-opening continues to evolve quickly, and the EDA may wish to continue monitoring the situation for the best way to direct funding toward community goals. The GMEF Loan program has a current balance of approximately $1,030,000. There are a several prospects that have been targeted for use of the FLJND in prospective new development projects. The estimated assistance envisioned for those projects is approximately $875,000 +/-. Al. STAFF IMPACT: Staff time involved in the work related to consideration of authorizing a temporary emergency grant-loan program is estimated at approximately 62 hours +/-. The majority of those hours are allotted to in-house staf£ The EDA's legal counsel provided information regarding emergency grant and loan program models used in other communities and also reviewed the proposed policies and the application form. The estimated time of the EDA attorney's consult and review of the creation of an emergency business funding program is 4 to 6 hours +/-. No additional staff will be needed to complete the tasks related to this item. A2. BUDGET IMPACT: The budget impact from considering authorizing the creation of an emergency grant-loan funding program would be the immediate set-aside of $100,000 from the GMEF Loan Fund. Up to an additional $50,000 could be considered later depending on the program's needs. If the EDA shifts a total of $150,000 for emergency grants funding there would still be a remaining balance of approximately $880,000 in the GMEF fund for the four or five prospects that staff envision as utilizing the program in the near to mid-term future. There is sufficient funding in the 2020 EDA General Fund budget to cover staff expenses related to creation and administration of the emergency funding program. 1 EDA Agenda: 5/27/20 B. ALTERNATIVE ACTIONS: L Motion to authorize creation of an Emergency Small Business Grant funding program by utilizing $100,000 +/- from the GMEF Loan Program as a first phase of funding for the Grant program and further authorizing adopting the polices and application form as presented. 2. Motion to deny authorization to create an Emergency Small Business Grant funding program by utilizing $100,000 +/- from the GMEF Loan Program as a first phase of funding for the Grant program and further authorizing adopting the polices and application form as presented. 3. Motion to table consideration of authorizing creation of an Emergency Small Business Grant funding program. 4. Motion of other. C. STAFF RECOMMENDATION: Staff will defer to the EDA's decision regarding the creation of an Emergency Small Business Financial Assistance program. With a second round of PPP funding approved by Congress, it seems as though there are sufficient resources to help smaller businesses. Staff have not received any recent requests for assistance similar to those that were expressed in early April. If the EDA decides to create an emergency financial assistance program, staff would recommend starting with $100,000. Staff feel that at least $875,000 should be reserved in GMEF for prospective economic development funding over the next two years. SUPPORTING DATA: A. Proposed Emergency Grant-Loan Fund Policies B. Emergency Business Grant Application form C. Summary Notes from Small Business Roundtable Remote Conference Mtgs. (4-30-20) 2 MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, May 27t'', 2020 — 7:00 a.m. Due to recommendations related to the COVID-19 virus, the EDA meeting was conducted as a remote/virtual meeting. Commissioners Present: Steve Johnson, Bill Tapper, Jon Morphew, Tracy Hinz, 011ie Koropchak-White, and Jim Davidson Commissioners Absent: Lloyd Hilgart Staff Present: Jim Thares and Angela Schumann Call to Order Steve Johnson called the Regular Meeting of the EDA to order at 7:00 a.m. 2. Roll Call Consideration of additional a�enda items None. 4. Consent A�enda � None. 5. Consideration of Housin� Studv 12F'Q-12F'P submittals and Authorization to enter into ne�otiations for a Contract for Services with most qualified, preferred Vendor Jim Thares introduced the item for consideration of selecting a consultant to complete an updated Housing Study for the Monticello EDA. It was noted that the item was briefly discussed, but due to the short amount of time, the EDA tabled action on the request. The EDA discussed whether to continue with the Housing Study due to the current pandemic situation and its potential unknown implications in the housing marketplace. It was noted that the study would take a long-term (five to ten year) view of housing and perhaps given that timeframe, it was worthwhile to continue. The need to round out policy recommendations for the comprehensive plan in the next two months was also noted. EDA decided that given the longer view of the study and the need to support the comprehensive plan efforts, the EDA would like to continue forward with the study. The EDA Commissioners present ranked the five submittals/consultants, with MSA Professional Services being the top choice. Economic Development Authority Minutes — May 27�', 2020 Page 1 � 4 TRACY H1NZ MOVED TO SELECT MSA PROFESSIONAL SERVICES AND AUTHORIZE NEGOTIATING AND ENTERING 1NT0 A CONTRACT FOR SERVICES TO COMPLETE THE 2020 COMPREHENSNE HOUSING NEEDS AND MARI�ET DEMAND STUDY. JON MORPHEW SECONDED THE MOTION. MOTION CARRIED, 6-0. 6. Consideration of Creatin� an Emer�encv Small Business Financial Assistance Pro�ram Jim Thares explained that the EDA recently reviewed this item at an EDA workshop meeting on May 13th, 2020. Thares mentioned that staff utilized the City of St. Louis Park's program (which has been very successful) as a model for drafting a similar assistance program in Monticello. Thares also added that staff took into account feedback that was received from local businesses during a roundtable discussion that had a variety of representation and also included members of the City Council and EDA. The assistance program would be in place to help businesses survive during the current pandemic and uncertain economy. Thares also explained that Wright County recently approved a loan fund program. Staff have a copy of the policies and application form. The assistance program has $200,000 worth of funding and is required to be paid back with a zero percent interest rate. It was noted that businesses in Monticello would be eligible. Thares indicated that staff defer to the EDA to make the decision of whether to approve the City's draft financial assistance program. Bill Tapper noted that the EDA tabled action on this item at the previous meeting to understand any new guidelines put in place by the Governor. Because there are businesses that are being able to open up again, Tapper was supportive of the program. He noted concerns with whether the $5,000 would be enough of a help and that the guidelines to produce financial information may be difficult. Steve Johnson explained that the requirements of the program may seem ominous to small businesses, especially the financial information requirement. He also explained support for the program, but noted concern with the amount of money awarded and that the requirements should be slimed down. 011ie Koropchak-White asked if the staff and the Chamber of Commerce were able to meet again to incorporate any suggestions into the guidelines. Thares indicated that staff informed the Chamber of Commerce of the EDA's decision to table action on the assistance program at their last meeting. Koropchak-White also explained that the City of Shoreview was doing a similar financial assistance program for $5,000 per business. She also mentioned that some communities are sending out coupons to all residents to spend at local businesses. The businesses could than return the coupons to the Chamber of Commerce for a refund. Jim Davidson expressed his support for the program, especially as businesses are being able Economic Development Authority Minutes — May 27�', 2020 Page 2 � 4 to open up again. He mentioned that he wished there would be more money available to give to these businesses and noted that he expected the EDA funds to be exhausted almost immediately after approving a financial assistance program. Due to the relatively low amount of the grant, he also noted that the financial information requirement was not as important to receive. He recommended cleaning up the draft policy and implementing. If the application was overly complicated, it could turn businesses away. OLLIE KOROPCHAK-WHITE MOVED TO AUTHORIZE CREATION OF AN EMERGENCY SMALL BUSINESS GRANT FUNDING PROGRAM BY UTILIZING $100,000 +/- FROM THE GMEF LOAN PROGRAM AS A FIRST PHASE OF FUNDING FOR THE GRANT PROGRAM AND FURTHER AUTHORIZING ADOPTING THE POLICES AND APPLICATION WITH CHANGES AS NOTED DURING THE EDA MEETING TO TRIM THE REQUIREMENTS. BILL TAPPER SECONDED THE MOTION. � Discussion continued between the EDA and staff. Johnson noted that ultimately the EDA would be able to decide who is eligible for the grant and make the final decision. Tapper reiterated the concern to remove the financial background information requirement. Angela Schumann commented that many small businesses that have applied for State and Federal assistance programs have provided similar that information and should have it readily available. Johnson also mentioned that there would be confidentiality issues in the grant process for what businesses consider proprietary information. MOTION CARRIED, 6-0. 7. Director's Report Jim Thares provided the Economic Development Director's Report as included in the packet. 8. Closed Session — Consideration of pendin� liti�ation pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3) Address: 3880 Chelsea Road West; PID: 155-253-001010 9. Adiourn TRACY H1NZ MOVED TO ADJOURN THE MEETING AT 8:21 A.M OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. Economic Development Authority Minutes — May 27�', 2020 Page 3 � 4 Recorder: Jacob Thunander Approved: June lOth, 2020 Attest: Jim Thares, Economic Development Director Economic Development Authority Minutes — May 27�', 2020 Page 4 � 4 Julie Cheney From: Sarah Rathlisberger Sent: Tuesday, June 16, 2020 420 PM To: Jim Thares; Julie Cheney �c: Angela Schumann Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Jim, We didn't have an expenditure account created for something like this since the normal GMEF activity is only loan receivable and interest revenue. However, 213-46601 has been used for the GMEF loans so far. I have created account 213-46601-443990 for any grant disbursements from the GMEF fund. It has still not passed through the state congress, but I'm fairly confident that any CARES Act pass-thru funding we receive may be able to replenish the GMEF fund for these grants as a qualifying expenditure related to COVID. Fingers crossed - stay tuned! Sarah Rathlisberger, CPFO Finance Director City of Monticello, MN Tel: 763-271-32Q1 Fax: 763-295-4404 NOTE: The contents of this E-mail may contain information that is legally privileged and/or confidential to the named recipient. This information is not to be used by any other persan and/or organization. The views expressed in this document do not necessarily reflect those of the City of Monticello. Email correspondence to and from City of Monticello government offices is subject to the Minnesota Government Data Practices and may be disclosed to third parties. From: Jim Thares <Jim.Thares@ci.monticello.mn.us> Sent: Tuesday, June 16, 2020 3:36 PM To: Julie Cheney <Julie.Cheney@ci.monticello.mn.us> Cc: Sarah Rathlisberger <Sarah.Rathlisberger@ci.monticello.mn.us> Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Hi Julie, I don't think I have access to the GMEF FUND coding. The grants should be sourced from the GMEF Loan Program Account. The budget print outs from Wayne/Sarah don't show the coding for the various loan FUNDS like they do for the TIF Districts. If you get it from Sarah could you please forward it to me? Thank you. P.S. I did not fill out the coding that is shown on the Voucher. Angela did that so maybe she was onto something or maybe she did not really understand the coding nuances? Bottom line, you might end up totally ignoring the abbreviated code that was provided to you on Vouchers. From: Julie Cheney <Julie.Chenev@ci.monticello.mn.us> Sent: Tuesday, June 16, 2020 12:21 PM To: Jim Thares <Jim.TharesCc�ci.monticello.mn.us> Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Jim What is the coding for these requests? It is incomplete on the requests. 213.46301.xxxxxx Thanks! Julie From: Jim Thares Sent: Monday, June 15, 2020 4:53 PM To: Julie Cheney <Julie.Chenev@ci.manticello.mn.us> Cc: Angela Schumann <An�ela.Schumann@ci.monticello.mn.us>; Jacob Thunander <Jacob.Thunander@ci.monticello.mn.us> Subject: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Julie, here are the signed vouchers for the Small Business Emergency Grant Program. The EDA approved four of them at the 6-10-20 meeting. The coding should go to the Greater Monticello Enterprise Fund (GMEF) FUND-Account. The EDA approved setting aside $100,000 for these grants from the GMEF FUND at the May 27, 2020 Meeting. Let me know if you have any questions or need anything else. CITY OF MONTICELLO VOUCHER Please complete, sign, and submit to Accts Paya6le by due date for check run. VENDOR: Name Daylight Enterprises Inc. dba Days Inn �_ ____ - --� r ��.- ---,_�..� .�_��--- Address 1 �ttn: Sandeep Patel Aadress 2 200 E. Oakwood Drive c�tyisTiz�p Monticello, MN 55362 � Disb. Ck. Batch Pay by: Statement/ Invoice No: DISTRIBUTION OF EXPENSE TOTAL: $0.00 APPROVED BY voucher.xls DATE: EDA Agenda: 6/10/20 6. Consideration of Approvin� Small Business Emer�encv Grant A�reements in the amount of $5,000 to: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Davli�ht Enterprises, Inc. dba Davs Inn of Monticello; and Fancv Nails, LLC to miti�ate COVID-19 economic impacts (JT) A. REFERENCE AND BACKGROUND: The EDA is being asked to consider approving Small Business Emergency Grant funding to several businesses that have submitted applications for funding. The EDA approved the Small Business Emergency Grant Program and a source of funding at its regular May 27, 2020 meeting. After minor tweaks to the program guidelines, as requested by the EDA, staff was able to post the program on the City website on June 1, 2020 and also send a mass email to local businesses with the program documents as attachments. As of 6-4-20, a total of four (4) funding applications have been received. Submittals were received from the following businesses: Name of Business Tvpe of Business # of Emplovees Amount of Grant South Side Dental Center Healthcare-Dental 6 $5, 000 Cornerstone Cafe. Days Inn of Monticello Fancy Nails Restaurant Lodging-Hotel Personal Care Service 9 3 2 $5, 000 $5, 000 $5, 000 Staff have reviewed the applications for completeness and adherence to the program guidelines. The application materials submitted by each business are attached to the staff report. A summary grant review evaluation form is also included to help the EDA in its EDA review and discussion at the meeting. At its regular meeting on May 27, 2020 the EDA authorized setting aside $100,000 as a first round of funding for the Grant program from the Greater Monticello Enterprise Fund (GMEF) Loan program. This set-aside amount should fund 20 grants. If the EDA approves the four (4) requests at the 6-10-20 meeting that will leave a program balance of $80,000 or 16 remaining grants. Al. STAFF IMPACT: Staff time involved in considering the grant requests involves the work related to reviewing the applications and preparing the staff report for the EDA meeting. The EDA's legal counsel provided a grant agreement template which is also attached to the Staff Report. A2. BUDGET IMPACT: The budget impact from considering approving four (4) Small Business Emergency Grants is in disbursing $20,000 from the newly created Grant program which was authorized at $100,000. If the EDA approves the three grants, the remaining balance in the program would be $80 000. Staff has also heard from several other businesses � who are considering submitting applications for the grant funding in the near future. EDA Agenda: 6/10/20 B. ALTERNATIVE ACTIONS: L Motion to approve Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 2. Motion to deny approval of Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 3. Motion to table consideration of approving Small Business Emergency Grant Agreements between the EDA and: Derek Abramowski, DDS dba South Side Dental Center; Tricambra Foods, Inc. dba Cornerstone Cafe; Daylight Enterprises, Inc. dba Days Inn of Monticello; and Fancy Nails, LLC, in the amount of $5,000 to mitigate COVID-19 economic impacts. 4. Motion of other. C. STAFF RECOMMENDATION: Staff recommends Alternative #1. The EDA authorized the Small Business Emergency Grant program at its May 27, 2020 meeting. After posting the program on the City website and sending an email to businesses, the first batch of applications have been received. Staff have reviewed the applications for completeness and program eligibility. Per the program guidelines, the EDA has the final review and approval of the grant requests. It should also be noted that if the grants are approved, they are not considered a"business subsidy" as defined in state statutes. Also, to be noted, the program guidelines require the grant recipients to provide a brief follow-up report back to the City in the future describing how the funding was used. SUPPORTING DATA: A. Derek Abramowski, DDS dba South Side Dental Center Application B. Tricambra Foods, Inc. dba Cornerstone Cafe Application C. Daylight Enterprises, Inc. dba Days Inn of Monticello Application D. Fancy Nails, LLC Application E. Grant Review-Evaluation Checklist F. Grant Agreement Template G. Small Business Emergency Grant Program Guidelines 2 EDA Agenda: 5/27/20 6. Consideration of Authorizin� a Temporarv Emer�encv Grant Pro�ram to support small business fundin� needs due to COVID-19 impacts in ali�nment with the Governors's Peacetime Emer�encv Executive Orders and the Citv of Monticello Emer�encv Declaration (JT) A. REFERENCE AND BACKGROUND: This item is being brought back to the EDA as a tabled item for consideration of authorizing proposed policies and an application form for a temporary emergency grant program supporting small businesses in response to COVID-19 impacts. The EDA discussed the proposed Emergency Financial Assistance Program in a workshop and then at its regular meeting on May 13, 2020. At that time, members expressed a variety of concerns and a desire to continue discussion at the May 27, 2020 meeting. It should be noted that the Federal and State assistance programs such as PPP (Paycheck Protection Program) have received additional funding allotments. In this second round of funding, banks and community development agencies, such as the Initiative Foundation, have been encouraged to focus offering PPP dollars to smaller businesses and non-profit entities. As of mid-May, 2020, there appeared to be a substantial amount of the PPP funding still available on a national level. In the future, there may also be legislative adjustments making the PPP assistance more user friendly and easier to integrate into business plans. Further, business re-opening continues to evolve quickly, and the EDA may wish to continue monitoring the situation for the best way to direct funding toward community goals. The GMEF Loan program has a current balance of approximately $1,030,000. There are a several prospects that have been targeted for use of the FLJND in prospective new development projects. The estimated assistance envisioned for those projects is approximately $875,000 +/-. Al. STAFF IMPACT: Staff time involved in the work related to consideration of authorizing a temporary emergency grant-loan program is estimated at approximately 62 hours +/-. The majority of those hours are allotted to in-house staf£ The EDA's legal counsel provided information regarding emergency grant and loan program models used in other communities and also reviewed the proposed policies and the application form. The estimated time of the EDA attorney's consult and review of the creation of an emergency business funding program is 4 to 6 hours +/-. No additional staff will be needed to complete the tasks related to this item. A2. BUDGET IMPACT: The budget impact from considering authorizing the creation of an emergency grant-loan funding program would be the immediate set-aside of $100,000 from the GMEF Loan Fund. Up to an additional $50,000 could be considered later depending on the program's needs. If the EDA shifts a total of $150,000 for emergency grants funding there would still be a remaining balance of approximately $880,000 in the GMEF fund for the four or five prospects that staff envision as utilizing the program in the near to mid-term future. There is sufficient funding in the 2020 EDA General Fund budget to cover staff expenses related to creation and administration of the emergency funding program. 1 EDA Agenda: 5/27/20 B. ALTERNATIVE ACTIONS: L Motion to authorize creation of an Emergency Small Business Grant funding program by utilizing $100,000 +/- from the GMEF Loan Program as a first phase of funding for the Grant program and further authorizing adopting the polices and application form as presented. 2. Motion to deny authorization to create an Emergency Small Business Grant funding program by utilizing $100,000 +/- from the GMEF Loan Program as a first phase of funding for the Grant program and further authorizing adopting the polices and application form as presented. 3. Motion to table consideration of authorizing creation of an Emergency Small Business Grant funding program. 4. Motion of other. C. STAFF RECOMMENDATION: Staff will defer to the EDA's decision regarding the creation of an Emergency Small Business Financial Assistance program. With a second round of PPP funding approved by Congress, it seems as though there are sufficient resources to help smaller businesses. Staff have not received any recent requests for assistance similar to those that were expressed in early April. If the EDA decides to create an emergency financial assistance program, staff would recommend starting with $100,000. Staff feel that at least $875,000 should be reserved in GMEF for prospective economic development funding over the next two years. SUPPORTING DATA: A. Proposed Emergency Grant-Loan Fund Policies B. Emergency Business Grant Application form C. Summary Notes from Small Business Roundtable Remote Conference Mtgs. (4-30-20) 2 MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, May 27t'', 2020 — 7:00 a.m. Due to recommendations related to the COVID-19 virus, the EDA meeting was conducted as a remote/virtual meeting. Commissioners Present: Steve Johnson, Bill Tapper, Jon Morphew, Tracy Hinz, 011ie Koropchak-White, and Jim Davidson Commissioners Absent: Lloyd Hilgart Staff Present: Jim Thares and Angela Schumann Call to Order Steve Johnson called the Regular Meeting of the EDA to order at 7:00 a.m. 2. Roll Call Consideration of additional a�enda items None. 4. Consent A�enda � None. 5. Consideration of Housin� Studv 12F'Q-12F'P submittals and Authorization to enter into ne�otiations for a Contract for Services with most qualified, preferred Vendor Jim Thares introduced the item for consideration of selecting a consultant to complete an updated Housing Study for the Monticello EDA. It was noted that the item was briefly discussed, but due to the short amount of time, the EDA tabled action on the request. The EDA discussed whether to continue with the Housing Study due to the current pandemic situation and its potential unknown implications in the housing marketplace. It was noted that the study would take a long-term (five to ten year) view of housing and perhaps given that timeframe, it was worthwhile to continue. The need to round out policy recommendations for the comprehensive plan in the next two months was also noted. EDA decided that given the longer view of the study and the need to support the comprehensive plan efforts, the EDA would like to continue forward with the study. The EDA Commissioners present ranked the five submittals/consultants, with MSA Professional Services being the top choice. Economic Development Authority Minutes — May 27�', 2020 Page 1 � 4 TRACY H1NZ MOVED TO SELECT MSA PROFESSIONAL SERVICES AND AUTHORIZE NEGOTIATING AND ENTERING 1NT0 A CONTRACT FOR SERVICES TO COMPLETE THE 2020 COMPREHENSNE HOUSING NEEDS AND MARI�ET DEMAND STUDY. JON MORPHEW SECONDED THE MOTION. MOTION CARRIED, 6-0. 6. Consideration of Creatin� an Emer�encv Small Business Financial Assistance Pro�ram Jim Thares explained that the EDA recently reviewed this item at an EDA workshop meeting on May 13th, 2020. Thares mentioned that staff utilized the City of St. Louis Park's program (which has been very successful) as a model for drafting a similar assistance program in Monticello. Thares also added that staff took into account feedback that was received from local businesses during a roundtable discussion that had a variety of representation and also included members of the City Council and EDA. The assistance program would be in place to help businesses survive during the current pandemic and uncertain economy. Thares also explained that Wright County recently approved a loan fund program. Staff have a copy of the policies and application form. The assistance program has $200,000 worth of funding and is required to be paid back with a zero percent interest rate. It was noted that businesses in Monticello would be eligible. Thares indicated that staff defer to the EDA to make the decision of whether to approve the City's draft financial assistance program. Bill Tapper noted that the EDA tabled action on this item at the previous meeting to understand any new guidelines put in place by the Governor. Because there are businesses that are being able to open up again, Tapper was supportive of the program. He noted concerns with whether the $5,000 would be enough of a help and that the guidelines to produce financial information may be difficult. Steve Johnson explained that the requirements of the program may seem ominous to small businesses, especially the financial information requirement. He also explained support for the program, but noted concern with the amount of money awarded and that the requirements should be slimed down. 011ie Koropchak-White asked if the staff and the Chamber of Commerce were able to meet again to incorporate any suggestions into the guidelines. Thares indicated that staff informed the Chamber of Commerce of the EDA's decision to table action on the assistance program at their last meeting. Koropchak-White also explained that the City of Shoreview was doing a similar financial assistance program for $5,000 per business. She also mentioned that some communities are sending out coupons to all residents to spend at local businesses. The businesses could than return the coupons to the Chamber of Commerce for a refund. Jim Davidson expressed his support for the program, especially as businesses are being able Economic Development Authority Minutes — May 27�', 2020 Page 2 � 4 to open up again. He mentioned that he wished there would be more money available to give to these businesses and noted that he expected the EDA funds to be exhausted almost immediately after approving a financial assistance program. Due to the relatively low amount of the grant, he also noted that the financial information requirement was not as important to receive. He recommended cleaning up the draft policy and implementing. If the application was overly complicated, it could turn businesses away. OLLIE KOROPCHAK-WHITE MOVED TO AUTHORIZE CREATION OF AN EMERGENCY SMALL BUSINESS GRANT FUNDING PROGRAM BY UTILIZING $100,000 +/- FROM THE GMEF LOAN PROGRAM AS A FIRST PHASE OF FUNDING FOR THE GRANT PROGRAM AND FURTHER AUTHORIZING ADOPTING THE POLICES AND APPLICATION WITH CHANGES AS NOTED DURING THE EDA MEETING TO TRIM THE REQUIREMENTS. BILL TAPPER SECONDED THE MOTION. � Discussion continued between the EDA and staff. Johnson noted that ultimately the EDA would be able to decide who is eligible for the grant and make the final decision. Tapper reiterated the concern to remove the financial background information requirement. Angela Schumann commented that many small businesses that have applied for State and Federal assistance programs have provided similar that information and should have it readily available. Johnson also mentioned that there would be confidentiality issues in the grant process for what businesses consider proprietary information. MOTION CARRIED, 6-0. 7. Director's Report Jim Thares provided the Economic Development Director's Report as included in the packet. 8. Closed Session — Consideration of pendin� liti�ation pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3) Address: 3880 Chelsea Road West; PID: 155-253-001010 9. Adiourn TRACY H1NZ MOVED TO ADJOURN THE MEETING AT 8:21 A.M OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. Economic Development Authority Minutes — May 27�', 2020 Page 3 � 4 Recorder: Jacob Thunander Approved: June lOth, 2020 Attest: Jim Thares, Economic Development Director Economic Development Authority Minutes — May 27�', 2020 Page 4 � 4 Julie Cheney From: Sarah Rathlisberger Sent: Tuesday, June 16, 2020 420 PM To: Jim Thares; Julie Cheney �c: Angela Schumann Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Jim, We didn't have an expenditure account created for something like this since the normal GMEF activity is only loan receivable and interest revenue. However, 213-46601 has been used for the GMEF loans so far. I have created account 213-46601-443990 for any grant disbursements from the GMEF fund. It has still not passed through the state congress, but I'm fairly confident that any CARES Act pass-thru funding we receive may be able to replenish the GMEF fund for these grants as a qualifying expenditure related to COVID. Fingers crossed - stay tuned! Sarah Rathlisberger, CPFO Finance Director City of Monticello, MN Tel: 763-271-32Q1 Fax: 763-295-4404 NOTE: The contents of this E-mail may contain information that is legally privileged and/or confidential to the named recipient. This information is not to be used by any other persan and/or organization. The views expressed in this document do not necessarily reflect those of the City of Monticello. Email correspondence to and from City of Monticello government offices is subject to the Minnesota Government Data Practices and may be disclosed to third parties. From: Jim Thares <Jim.Thares@ci.monticello.mn.us> Sent: Tuesday, June 16, 2020 3:36 PM To: Julie Cheney <Julie.Cheney@ci.monticello.mn.us> Cc: Sarah Rathlisberger <Sarah.Rathlisberger@ci.monticello.mn.us> Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Hi Julie, I don't think I have access to the GMEF FUND coding. The grants should be sourced from the GMEF Loan Program Account. The budget print outs from Wayne/Sarah don't show the coding for the various loan FUNDS like they do for the TIF Districts. If you get it from Sarah could you please forward it to me? Thank you. P.S. I did not fill out the coding that is shown on the Voucher. Angela did that so maybe she was onto something or maybe she did not really understand the coding nuances? Bottom line, you might end up totally ignoring the abbreviated code that was provided to you on Vouchers. From: Julie Cheney <Julie.Chenev@ci.monticello.mn.us> Sent: Tuesday, June 16, 2020 12:21 PM To: Jim Thares <Jim.TharesCc�ci.monticello.mn.us> Subject: RE: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Jim What is the coding for these requests? It is incomplete on the requests. 213.46301.xxxxxx Thanks! Julie From: Jim Thares Sent: Monday, June 15, 2020 4:53 PM To: Julie Cheney <Julie.Chenev@ci.manticello.mn.us> Cc: Angela Schumann <An�ela.Schumann@ci.monticello.mn.us>; Jacob Thunander <Jacob.Thunander@ci.monticello.mn.us> Subject: Fully Signed Vouchers - Emergency Grant Program and Back up documentation Julie, here are the signed vouchers for the Small Business Emergency Grant Program. The EDA approved four of them at the 6-10-20 meeting. The coding should go to the Greater Monticello Enterprise Fund (GMEF) FUND-Account. The EDA approved setting aside $100,000 for these grants from the GMEF FUND at the May 27, 2020 Meeting. Let me know if you have any questions or need anything else. 0 z 0 4 � C '3 � � 0 C , �!t �� I l� O I O I l� I I l� l� DO DO �D O O O O O 0o v'� v'� v'7 l� � � N N N N N � O O ..'7 ..'7 ..'� ..'� ..'7 M N O O O O O � N N N N N 0 0 0 0 o w � � � � o N � v� v� v� v� m �n M ,� :C --' --' --' --' v� "' � ,N � .� .� .� � � � cC O O O O � O � � "' y y � Q Q � L .� .� � x � ti � a � c, � � � � 8 c, w a a � � Q � � y � cn w W � � � T v� �' � � � ^� � j ,_ U � p� � � II o m c� o ¢� M � .--i � � `� � :a � � � � � 0 0 0 o U � O O O � � � � � � � � � N N N N 'c� � � � � G � `✓' � H�+ /a Pr � � � � W '--' '--' '--' '--' � `--1 `--1 `--1 `--1 �! �! �! �! � F F F F � � � � � [,� � � � � � w w w w � O O O O `r+ `r+ `r+ `r+ � F F F F ;17 U U U U � O O O O O O O O N N N N � � � � M M [+l [+l � � � � � � � � m m m m W �:J �:J �:J � � � � � � � � N N N N O` 7 � � M � � N Debbie Davidson From: Sent: To: Subject: City of Monticello, MN 505 Walnut St, Ste 1 Monticello, MN 55362 763.271.3228 SAMto4:30PM Account Information Acco u nt: Name: Service Address: Service Period: Billing Date: Due Date: Meter Reading noreply@ merchanttransact.com Wednesday, May 6, 2020 8:00 AM AP Your bill from City of Monticello, MN is ready. Previous Reading Serial Date Reading Current Charges Water: ACH CREDIT - AUTO PAY Water: EBILL CREDIT Stormwater: STORMWATER / NON-RESIDENTIAL Total Current Charges: Bill Summary Previous Balance: Payments Received: Adjustments: Current Charges: * Total Amount Due by: 6/1/2020 * This was the amount due at the time of billing. 007256-004 MONTICELLO EDA (213-46301) 130 BROADWAY E 4/1/2020 to 4/30/2020 (30 days) 5/5/2020 6/1/2020 Current Reading Date Reading Cons ($1.25) ($0.50) $10.50 $8.75 $8.75 $8.75 $ 0.00 $8.75 $8.75 To view your amount due at the current time and make a payment click here. Auto payment is setup far this customer account, do not pay. 1 Debbie Davidson From: Sent: To: Subject: City of Monticello, MN 505 Walnut St, Ste 1 Monticello, MN 55362 763.271.3228 SAMto4:30PM Account Information Acco u nt: Name: Service Address: Service Period: Billing Date: Due Date: Meter Reading noreply@ merchanttransact.com Wednesday, May 6, 2020 8:00 AM AP Your bill from City of Monticello, MN is ready. Previous Reading Serial Date Reading Current Charges Water: Water: CITY WATER - NON-TAXABLE Water: ACH CREDIT - AUTO PAY Water: EBILL CREDIT Water: WATER - STATE CONNECTION FEE Sewer: SEWER - COMMERCIAL Stormwater: STORMWATER / NON-RESIDENTIAL Total Current Charges: BiIlSummary Previous Balance: Payments Received: Adjustments: Current Charges: * Total Amount Due by: 6/1/2020 * This was the amount due at the time of billing. 007256-007 MONTICELLO EDA (213-46301) 103 PINE ST 4/1/2020 to 4/30/2020 (30 days) 5/5/2020 6/1/2020 Current Reading Date Reading To view your amount due at the current time and make a payment click here. Auto payment is setup for this customer account, do not pay. 1 Cons $0.00 $7.10 ($1.25) ($0.50) $0.81 $9.18 $10.50 $25.84 $25.84 $25.84 $ 0.00 $25.84 $25.84 Debbie Davidson From: Sent: To: Subject: City of Monticello, MN 505 Walnut St, Ste 1 Monticello, MN 55362 763.271.3228 SAMto4:30PM Account Information Acco u nt: Name: Service Address: Service Period: Billing Date: Due Date: Meter Reading noreply@ merchanttransact.com Wednesday, May 6, 2020 8:00 AM AP Your bill from City of Monticello, MN is ready. Previous Reading Serial Date Reading 68621907 4/1/2020 42514 Current Charges Water: Water: CITY WATER - NON-TAXABLE Consumption Water: CITY WATER - NON-TAXABLE Water: ACH CREDIT - AUTO PAY Water: EBILL CREDIT Water: WATER - STATE CONNECTION FEE Sewer: SEWER - COMMERCIAL Consumption Sewer: SEWER - COMMERCIAL Stormwater: STORMWATER / NON-RESIDENTIAL Total Current Charges: Bill Summary Previous Balance: Payments Received: Adjustments: Current Charges: * Total Amount Due by: b/1/2020 * This was the amount due at the time of billing. 007256-008 MONTICELLO EDA (213-46301) 112 RIVER ST W 4/1/2020 to 4/30/2020 (30 days) 5/5/2020 6/1/2020 Current Reading Date Reading 5/1/2020 42713 To view your amount due at the current time and make a payment click here. � Cons 199 $0.00 $0.00 $7.10 ($1.25) ($0.50) $0.81 $0.00 $9.18 $10.50 $25.84 $25.84 $25.84 $0.00 $25.84 $25.84 Auto payment is setup for this customer account, do not pay. Debbie Davidson From: Sent: To: Subject: City of Monticello, MN 505 Walnut St, Ste 1 Monticello, MN 55362 763.271.3228 SAMto4:30PM Account Information Acco u nt: Name: Service Address: Service Period: Billing Date: Due Date: Meter Reading noreply@ merchanttransact.com Wednesday, May 6, 2020 8:00 AM AP Your bill from City of Monticello, MN is ready. Previous Reading Serial Date Reading 60867213 4/1/2020 1001572 Current Charges Water: Water: CITY WATER - NON-TAXABLE Water: ACH CREDIT - AUTO PAY Water: EBILL CREDIT Water: WATER - STATE CONNECTION FEE Sewer: SEWER - RESIDENTIAL Garbage: GARBAGE FEE - TXBL Garbage: RECYCLING FEE - NON TAXABLE Waste Taxes: GARBAGE TAX RES - 9.75% Stormwater: STORMWATER / RESIDENTIAL Total Current Charges: Bill Summary Previous Balance: Payments Received: Adjustments: Current Charges: * Total Amount Due by: b/1/2020 * This was the amount due at the time of billing. 007256-009 MONTICELLO EDA (213-46301) 300 4TH ST E 4/1/2020 to 4/30/2020 (30 days) 5/5/2020 6/1/2020 Current Reading Date Reading 5/1/2020 1001572 To view your amount due at the current time and make a payment click here. � Cons 0 $0.00 $7.10 ($1.25) ($0.50) $0.81 $9.18 $8.25 $0.75 $0.80 $1.50 $26.64 $25.64 $26.64 $0.00 $26.64 $26.64 Auto payment is setup for this customer account, do not pay. �1e�d�ar �! �'' ��-,� � ��r� €��" � I��TY IL�F I"k,�Q�IW'T�CEiL�� hos� Ca�d firarrsactl�n Rl��se att��h th� invoic��' re�ce�pt an�d �r�y �t�,�� a+,►ailab�e �u�urnentation t� tJ�Ms fivrra�, T� b� compl��ed by pur�h��er; Arr�crlr�rt � 1'�. �' �frcle purchaser name: U��bie []avidsa� lulie CF� �e��e � � �xp�n�e Ccrd� � �� • ��" i. ��,� �1 �J'�i `� � +_' _ -'��' � � �. ,.. , 1 �nti�l la �h�amber af ��mnryer�ce ar�d Ir�dus#ry� �t�5 Pine �tre�t P4 Box t'�2 MantMe�ll�, MhJ 5�362 �7�3) �'�5��704� � f�x; �7�3) 2�J5-�"i(�5 tnfo�+rnonti�el I�i.cnm fU�or�ti�ellv �GI� €af Aca�unos Payable �� ti,+Valnuk Stre�t 5�uite #1 f+/�Of1�IC@��0� iU:f:'�3�� ,January 21, 2C�24 Ch�mber tun+�h�n �escetption ��+dmber Lunch, Mernber �I�V`�I�� Invr�iee [3ate: 2J'f �f2�1 Invoic� Nueftb�r: 6��3 ,Acc�unt I[3: Tee'm� hleF 15 I�uanti#y Ft�te 1 �ii �_0� Sut�#4ta�: Tax� Total: P�yment��redit A�p�li�d_ Balance_ Due �ate 2�17J2� Amount � 15.00 $15.1�Q �0�.00 �15,4� ��i,44 $'� S.OG �lu�i� �henep From: �irn Thares Sent: �,'�+�dnesd�y�: Mayr 13, �0��1 1�:13 Ph�l To: J�I�e Cheney ��+b�ect= RE- wnv��c;� frorr� I�r4orrti�ello Chaml�er c�f C�mrn�rte �nd Industr.y C�t,egc�ries; �.ed C�te�ory Hi lul;e, g��es, this i� nkay to pay. 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U`� `T(! i '�� .i�f]3 . � 'L:, ["o;t�l�i��it � i�sn:,ii�tu+;7 I�: �}{L1fi1c131 ��jCl�3£11.�' I�r.inw,c�itfn l�t��r :'sulh i�nCl� ShFp�ring Ir�fcxrrt�:��ion �x-��6�-_s��r��r��t:��„� r��r st� �?(,�7��241� �'�,a �k.r;x�"6{� ��UfC f5i4'.*`i il��)f,�� hv'.c�nCiC�lin �harg�b�r of C:r.mmerC�e � Indust•y h4�nr,�i�vells�, "49N 55�E�� 115 m a r�y � morrti�e l loe.�ti. e� rn 1 �'QT�I: �iI�,�M�}(�,��} Juli� Che�te Fr�m� Sent: Sukaject: i nfo��mant�t�-lqcci.eom Th�Urtsday, �la� ��, �42� 11:Q� r�.h�1 �JnGne P�yment Canfirm�t,or� �'c��a� c��1lir�c �a��-ti��i�t r�c��at t��s hc�.tl r�tei��;J �� ?��c�ntic�l�c.� �"ht�l�tf��.�� ot' C"c�n>>��r��. ar1c-� �r�ci�,�,tr�.�. ]':��-mer�t �:��yfirnittti�►n �anie: �ufie {.'�j��}��. C.rbita��tt1': ��IC�IltlC�llca C'it�� i '['ra��actica� '�iirt�l�cr: fi2.�7��{)!f�?{�� L�t�t -� c�t`.-'�cc� �]ur�ybcr; �?��{) �rritri�iyt, $l �.(i�7 aescri�tia�n Paymeni `or lr�l�ic� #6�3;? {fu4C�r5tiC�ell� ��1y oiti I#em(s� Ch�rr;�ber Lunch, ��lernber �15.OGi;Ctiass: .o This Lr�3ai1 ��tis ��ai��r��atic:�ll�- ��rre�-at��_ f�r�r ��tic�� s�r f�ecl�;�ck 1�iranti�cll�� C'��:tirnhcr ��!' C'nrt�merce �n[I Y�ici��lr�' ?{�1� !'ir��: �itrs��t T'() 13��x l�i�' ��liki34i��llca. ��1 ��6� �7(� ; � � ��5-�?[]il intc� r� t��i7ntiti�lla��.c:i,�c�,Y�i 97t1�r::':'��'��.r7�i,�1t; ��cllc��.� i _�c�n1 Q�aantl�Y Total Amaunt ;,15 +�0 Grand Tat�l; 515.�rJ ��i:'�15� �C1T3i�i� L1S �1t; EDA Agenda: 7/08/20 5. Consideration of Approvin� Small Business Emer�encv Grant A�reements in the amount of $5,000 to: Ewings Going In Stvle, Inc., The Nordic Brewing Co, LLC; and West River Restaurants, Inc. dba Chatters Restaurant to miti�ate COVID-19 economic impacts (JT) A. REFERENCE AND BACKGROUND: The EDA is being asked to consider approving a second batch of Small Business Emergency Grant funding applications. The EDA approved the Small Business Emergency Grant Program and a source of funding at its regular May 27, 2020 meeting. The Grant Program was set up with $100,000 as an initial emergency assistance fund. The EDA also directed that the source of the grant program be from the Greater Monticello Enterprise Fund (GMEF) Loan program. This set-aside amount should fund a total of 20 grants. Three (3) new applications were received for consideration at the July 8th, 2020EDA meeting. They are shown in the following table: Name of Business Tvpe of Business # of Emplovees Amount of Grant Ewings Going In Style Hair-Tanning Salon 2 $5, 000 The Nordic Brewing Micro-Brewery 6 $5, 000 West River-Chatters Rest Restaurant 31 $5, 000 Staff have reviewed the applications for completeness and adherence to the program guidelines. A summary grant review evaluation spreadsheet is also included to help the EDA in its review and discussion at the meeting. The application materials for all applicants are attached to the staff report It should be noted that the application materials submitted by West River Restaurants, Inc. dba Chatters Restaurant indicates that the previous year's (2019) gross revenue exceeded $1 million. Chatter's owner projects 2020 revenue to be approximately $1 million +/-. They state that they have experienced a substantial drop (-74 % initially; -56 % longer compare period) in their business due to business closures-restrictions under Governor Walz's executive orders. The information in the application indicates that they are burning through reserves and need assistance for upcoming rent payments. The EDA already approved ten (10) previous grants at its June meetings. That leaves a program fund balance of $50,000. If the EDA approves the additional three (3) grant requests at the July 8th meeting, that will leave a program balance of $35,000 or 7 remaining grants. It should be noted that the Finance Director continues to monitor the ability to reimburse these grants through Federal CARES Act funding. As this becomes more understood, the EDA may wish to authorize additional funding for the Grant program. Al. STAFF IMPACT: Staff time involved in considering the grant requests involves the 1 EDA Agenda: 7/08/20 work related to reviewing the applications and preparing the staff report for the EDA meeting. The EDA's legal counsel provided a grant agreement template which is also attached to the Staff Report. A2. BUDGET IMPACT: The budget impact from considering approving three (3) Small Business Emergency Grants is in disbursing an additional amount of $15,000 from the newly created Grant program which was originally authorized at $100,000. If the EDA approves the 3 new grants in addition to the ten (10) that were approved in June, the remaining fund balance would be $35,000. B. ALTERNATIVE ACTIONS: L Motion to approve Small Business Emergency Grant Agreements between the EDA and: Ewings Going In Style, Inc.; The Nordic Brewing Co, LLC; and West River Restaurant, Inc. dba Chatters Restaurant in the amount of $5,000 to mitigate COVID-19 economic impacts. 2. Motion to deny approval of Small Business Emergency Grant Agreements between the EDA and: Ewings Going In Style, Inc.; The Nordic Brewing Co, LLC; and West River Restaurants, Inc. dba Chatters Restaurant in the amount of $5,000 to mitigate COVID-19 economic impacts. 3. Motion to table consideration of approving Small Business Emergency Grant Agreements between the EDA and: Ewings Going In Style, Inc.; The Nordic Brewing Co, LLC; and West River Restaurant, Inc. dba Chatters Restaurant in the amount of $5,000 to mitigate COVID-19 economic impacts. 4. Motion of other. C. STAFF RECOMMENDATION: Staff recommends Alternative #1. The EDA authorized the Small Business Emergency Grant program at its May 27, 2020 meeting. This is the third batch of grant applications being considered by the EDA. Staff have reviewed the applications for completeness and program eligibility. While West River Restaurants, Inc. (Chatters) is very close to the revenue cut off (using 2020 numbers), they indicate fairly significant negative effects from the COVID-19 response impacts. Both Ewings Going In Style and Nordic Brewing are well below the annual gross revenue threshold of $1 million. Staff finds all other application information submittals to be complete and in compliance with the program guidelines. It should also be noted that if the grants are approved, they are not considered a"business subsidy" as defined in state statutes. The program guidelines require the grant recipients to provide a brief follow-up report back to the City in the future describing how the funding was used. 2 EDA Agenda: 7/08/20 D. SUPPORTING DATA: A. Ewings Going In Style, Inc. Grant Application B. The Nordic Brewing Co, LLC Grant Application C. West River Restaurants, Inc dba Chatters Restaurant Grant Application D. Summary Grant Review-Evaluation Checklist E. Grant Agreement Template F. Small Business Emergency Grant Program Guidelines `�,,.� C I T 1" `{ 1 F . �' i��l'1�1�� I. C{JNTACT INFORMATION MONTICELL� EDA. SMALL BLTSII+�ESs EMERG�N�Y GI�AI�'� 1�iPPLI�ATI�N L�ga,� Name af Business: __ t� � : f•� � � ��c� s �. t�, � � � �� C � ��s � I'rc�je�t Siie �ddre�s: �J' � � � � �� c��, ! s�at� I z�p: '`" ��11c� �.-.� � c.��.11 �E i`�l +t � �`� 3 �C� � Contact Persan�s): � Business Phon�: � � � -.�� — �•� � � Frrzail- Hc�me Ph�ne: Check C3rie: !. Proprie�nr �Corporation � 1 Parhlership �ederal ID � State ID # Property C�wner: 2. SLISIRiESS IN��7IiMATIQ�1 Pl�euse �a#��zch additinnrxl dQc�rs�erztsl�ages as r�eeded to be rc+mplete us possible. a. Y�ars of ap�ra��n in Nfanticella `'��, r�� . ��.C�C�'a- -- b. List below the number af part time and full �ime employees. For �aur�a�rses nf �a�cuI�fi�n, the term rr�li�iiQyC��r may irte2ud� those siaff renfing ar Ieasar�g fqcilit�es urithi� the Mar�ticeli� busiriess rocaiiQr�� Prior tn March 1�thr �D20 �"I" _�- PT r:�- �urren� FT L � PT { �--- E. Give a brief surnmary of yc�ur bus�ne�s (products, serviees, grc�wth history, opera�ians, nu�be� of locatic�ns, etc.) We are a full service bea�uty salor� with tanning. Providing exceptional hair services ancf products. My husband and I are the 3rd owners of Going In 5tyle, which has beer� serving the cvmmunity since approximately 1984. �ur operations have remained steady through all these years, due mostly to our family's commitment �o do all the work that it tak�es to keep our business and our employees healthy and thriving. . We have one loeation- aur Monticello home, 1Ne have been seriousEy affected by the Covid shutdown. d. Prvvide information regarding how your operations hav�.been imgact�d by the pandemi�, specific�lly haurs af operat�o , empl�yee reduc�ions, etc, Tnclude a�ty strategies irnplemented tv sustain your business � Due to the state's rrrandating c�f the mandatary Covid shutdown of all non-essential businesses on March 18th , 202Q thro�gh June lst, we had no choice but to shut our doors. Results to aur 6usiness have been devasfiaiin¢ We had a sma[f buffer (b�siness "rainy day" fund) wi#h our finanees that got us through thos� 3 months- paying ALL our bills on time, intluding each month of aur renf to our new landlords, with the intent to encourage them with iheir new endeavar, even though this was such a devastating time for them. My husband and I spent most of this "closed time" finishing svme of the last unfinished things fram aur lacation mo�e.... beautifying our new space even more. I also went through the process of hiring a new stylist- gettar�g her ready to begin work with us June 1. I spent my days catching up on "bnok-work" and office organization/ this years tax prep and COVID PAPERWORK!�!!! The rules......the procedures.....our policy handbook.........It really was a lot of aclded work! Stayir�g in t�uch with our loyal customers- cantinual6y rescheduling appoir�tment times- thinking we'd be re-opening ..... and kept being told we weren't. I rescheduled, spending htiurs!......customer appointment� at least 3 times! anc[ than fina[ly deciding not to reschedule until we had definitive word on an actual re-open date. When we finally new when that was, our staff immediately began the task of getting our customers in. One of my team, my major producer for our business reduced her hours by 2/3rds anc� doesn't ioo�C like that will be changing in the future-using Co�id as an excuse- that's only working one day a•weekl��!!!!!�i!!E!! geeause of this, I am now personally wor�cing 6 cfays a weeks, 12 hour days....and seeing no er�d to thi�, We do what it takes! Retail is down- customers not able to "tauch" retail product bottles. Covid, because of rrzask prodecall especially- is very impersanal ir� a very personabfe type of business! Trying also very hard to maintain good moraie- �ery taxing on "HR" personnel (ME. The business relies on Spring production sales to cover the cost of a staff mernbers 3�1 days of paid vacatian during the summer month5 and other bonuses- and christmas upcoming. Also missed o�t on Prom and vacation tanr�ing sal�s. e. Descrzbe of the current plans for resuming operations follc�wing the C�V�D-�9 crisis. Our operativns are up and runn�ng! It's been a struggle with staff choasir�g les� wc+rking hours- leaving more work for all of our s#af#) and implementing Cavid procedures has been costly and time consuming. But, we ha�e E�een very organized ancf ef�icient and feel confident about our efforks tv faliow state and governm�nts guidelines for o�ar Endustry. Keeping our staff and customers safe and heafthy. We have also taken extra measures in finding the most non-chemical rneans for disinfecting, so we are n�t working in a"ehemical cloud" of cfeaners! (Although wearing masks for 12 haurs at a time is extrermely unhealty.� 2 3. GRANT �EQUEST y � � t�v Amount Requested: $ � �4. �'YNANCING Please provide docurnents/evidence a� other saurces of state or federal funds your business has been awarded or deni.ed during the C�VID pand�mie, as applicable, including Eccrnomic Tnjury fun s, PPP, etc, 5. A'TTA,CHMENTS CHECK LIST Please attach the f�Ilawing: �_„ A) Proai of address B) Financial staternents, such as: • Previous year's annual grass revenue • Average monthly gross revenue priar to C�VID-19 • Projected monthly gross revenue for the next three months PLEASE DO NOT SLTBMIT FINANCIAL S�TATEMENTS I�ATHER �USMIT A SLTMMARY OF THE INFORMATION REQUESTED. �� C) Proof of expenses to b� paid � D} Award/denial letters — State and Federal Assistance Prngrams 6. AGREEMENT I j We certify that all ir►formation provided in this application is txue and cc�rrect ta the best of rny/our knowledge. I/ We authorize the MozZticello EDA to verify financial and ofher inforrnation. I/ We agree to provide any additional informaiion as may be requested by the city. The undersigned has received the E�A's palicp regardir�g the program and complies wi�h all eligi�ility requirernents. Fur�her, the applicant understands that funds are awarded on a first-corne first served basis. APPLICANT SIGNATURE APPLICANT NAME (Prin�): �� ,�. �� '� DATE: �9 : �, �'j l ,�.(j ;�,[} The £DA is a governmental entity and us such must pravide public access to pubiic data it receives. D�ta deerned by Applicant to be nonpubiic data undeY State !aw should be sQ designated vr marked b� Applieant. See Minnesota Statrstes, Sections Z3.591, Subd. � and 2. Busin�ss Filing L3�etails � �� --� ��,r t_ �� Business Record a�tails �y Minnesa#a �usines� N�me �w�ngs Going fn Style lNC 8usines� Typ� 6usiness Corp4ration �I�nmesticj �ila Nc�m6er - �iCing Da#e 12I13I2�010 Renewal Due Date 12/31t2021 Numaer esf Shares 1 P'rir�cipal Exe�ufii►►e affice Addr�ss 518 Cedar 5treet Monticelln, MM1i 5536Z IJSA Commesnt� 1 ncorpora�or halds AN-638296-2 Fiting History �iling Histvey https:flmblspottal.sas.state.rnn.uslBusinessfSearehl]etai ls7fi lingGu... M N S#a�tute 307J� Home Jurisdictian Minn�so�a Status Active / In Good S#anding Registered Office Adcfress Registered Agent�sj (�ptionalj Currently Na Agent Chief Executi�e Officer Michekle Ewir�g Se��ect the item(sJ yr�u wauld like ta ord�r: �rd�r 5e��cter; cop�es Filing �ate �iiing 1211312Q1Q ❑riginal Filing - Business Corpcaration �Domestie) (Business Name: Ewings Gcaing in 5tyle INCj 1 af 2 Eff�cti�e Date 61�512Q24, 9.27 AI� =-..' � Expenses to be paid: July Rent- Caspian Montice�lo Mall LLC $1396.95 Augus� Rent- '" $1396.95 �Aprii, May, June rent paid from PPP funding) Utilities: April, May, June, July, Aug 202Q $1761.78 Heating, Electrical, Internet/Phone {July and Aug are clase estimations based aff last years numbers.} Insuranc�s: Employee $377.55 x5 T $1887.9Q Medical and Workers comp Business $91.54/ month x5 = $457.70 Total: $�6,9D1,28 � Award Letters State Fed Assistance Pro rams: PPP Covid-19 Funds for payrc�ll. Through CorTrust Bank- Mont�Ceflo Randy Voeller- Branch Manac�er $21,�}00 (�unded on 4-22-2020} i I IY (l] "a� .�[��1�� -l. CC]NTACT IN�i}F�MATTQN MC3hl"FT+CELL[7� EI]A SMA��. BUSINESS EMERGEN�Y �RANT APPLICAT�C)N' Le�;al Name nf �iusiness: i I �. �.-��' E— `fjr +,.-��1„ � �-L.� Pr��jec[ Sitc Ad�iress: -t � �'� City 1 State I Zip: _�' 1 ra�i�'�- I�� `�'1�' �'`� �- � Cantact Pc:rsan(s}: �c• Lk �� - i L-<< 1 t3�isin�ss C'hcjn� � �7�.a ? - � � ( — �- 7 F � f:an�il: �-iome i'IZrin�•: Chc c•k C?n�•� i'��}7i�i� t�,i- �'�Ccar�c�r��tic��z 1's�rtnrr5hi}� ��deral Cl� a Stat� ii7 � � .� 1'rv�ertv ��vner: L_ �.� G� i5,�rk-►�-.41 2. BU5INE5S I11iFqRMATION Pte�rse attrxrir,ar�r�itrrrrrul dnr.��mPntsl�ages as �t��r�ed to be cc�mpre�e as pc�ssff�ie, a. Year� �f c��eraticm in Monticellc� _�� f� 7 h. List b�lr�w th� number ot part tim� and FL�I� t�rne emplc�ye��. Fnr ��rtr�anses nf c�rdculatr'an, flre tern: "enr�rdn��es" rr�ny i�icPtade t�rose strrff �'�ntinQ nr- I�rz�ir�� fi�rr'fiFics xe7�tltirt tfrc:l�fc�r�tice�dc� husirtess loccrtia�r. Pric�r tv March 15"', 2D2{7 FT � I'i' �� Current T'�' �T PT S^ 3. GRAI�iT REQUEST �� mnunf IZeo�iaest�d: $ rj � t� t"« � 4, FINANCING I'lcase prc��v`idi documentsjevide�nc� �f other sr�ureis of state c�r f�deral funds yo�ir �a��siness has been awarded nr dea�ied dti�rin� the C�VI� pandemic, as applicabie, inCludin� ��onon�.ic Injur� funds, I'PI', et�. 5. ATTACHMEiVTS CHECK LIS'P i'Iea�e attach the followin�;: !t� I'rocrf c�f addres� B) �inancia� staterr�ent�, such �s: ■ i're�rious year's annuai �rvss re�enuc • A�rerage monthly �r�ss revenue ��rior to CUVTD-�i 9 • Prc�jected manthty grcass r�Vexi�.ie fnr the z�ext three rnanths PL�ASE D� NC�T SUSMIT T'II`�IIAI�ICI,AL STATE.I�fEiVTS ]�ATHEi� 5U�3MIT A SEJMtNAI2Y OF `I'N� �NFt7F�MATIC:}N [Zk�QU�STED. C} I'rcx�f of cxpense5 �o be paid .� i p Z. �, 1,a t� . � l U� Awazdldenial letkers — State and Federal Assistanee I'rc�grazx�s � � b��l i,r{�.s 3� u � ► `i. 9 oa 6. AGREEMENT � � �� c�s 3+v I J We certify that all infnrmatio�l pravic�eci in this applicati�n is frue �r��+d corre�t tc� tlie �.�,c:�� best caf znylaur knowledge. I J VVe aiithc�ri�.e the M�nti�elin FDA tc� verif,y fiz�ancial and other informa#Son. I] We �grec tt� pr��ieie any ��dditic�nal infarmation as may be requested by the eity. Tk�e und�rsigned has r��ei�ed the �I7A`s �olicy re�ardin� the prc��ram and �om�lies w�th all eligibifity r�equire�ments. Further, thc ap�licant unc-�cr�tanc�s that funds are awarc�eci �i� a frrsE-c c�me �irst ser��ci basis. �r APPLICANT �iiL�1VATURE r AI'I'LICANT hTAME (I'rint): �� { Dt°ITE: 1 Tiae Ei]A is � goverr:meratu! entity arzri as suclr r�:ust pravide pic�alic aecess to �rRhdfc duta it receizxes. I)ura r�een�ed �� Applicrrr�f. to Ue rpos��arU[xc �crta undrr State 1u7� shortfr� be so desrgnatert or rnarker� by Ap�[icafzt. See Minrtesota Stntutes, Sections 13.59�� SuT�d. � and 2. 3 c. Gi�re a bx�ief sumrnarr�' O� �(�ilX �LlS7IlE.'SS ��7TUC�UCfS, sez-��iees, �r�jwth histc�ry, c�peratians, ntimber r�f Ioeatec�ns, ctc.} �j re.�: t� ..� �a ._ {�, z L. C-4�. 3�� r y E7 -�' I�.c.. r c.�-�Cc 4,�-w.a...-.-*s ,�� L x�— �.,�� Srrt. c.� � �✓► �V T�.'v.n..a,n'� . � �7� •._'� G,'► . d. I'rc�vide infc�rmation re�ardin� hc��v your operati�ns ha�e �een im�actcd hy the pandemic, specifieally h�urs aE a�erati�n, em�aloyee rec�ueti�ns, ete. Irtclude any strate�;ies iitiplenlented tc� sust�in �our busin�ss - � �"�� f r,� � /� . - 5 �',.� �5�►-►�.-� �1 C C✓� cY �t i+"� O t�L r'�a - r� L7 � -f'{ f� r3 «/tG[ 'j'� �� {^�� + ` + + +� y � �-c �-�' f/' [i.i.�-• _ �,�G hctiEJ� T� 1�L� Q M�1�C2�S p�� C�f1 t., 8tD¢.n � k • �C.�,rla �i{`� L.'�� c�lt� ��i D✓uz�iel.ee7L ` C � %� c=. I?escribe oi th� �urrent pl�,ns for resuming o�er�kic�ns fallowing the CL7VTIa-7'9 CF'1S1S. � v,v.�„�� n��:.�s �c.��.� �iz* v..�;..-„�-,�� a t�wl� lo. ��,� ;.�.� ul4 �•w+y� la�z c. `s �oac.lL ti� �3.��s�s5 5�xrts j'� f��.c� +�• Z �J 0 � � � � � • � � � 5 N � C� C^ f•� �S �� c C C, N �v � ti ° G c C; � � � 0 � N C7 � �D rt Q ❑ Cl? f1 �.A.� � N O � �fl � rn v 0 � N N 'o � rn Q d 0 0 Cs 69 oc� 0 O 4 a 0 v � �. —.._ —� ! � Q N N � @ Cas�aian 14anagcmcnt, LI.0 dba Caspian Group 7401 Bush Lake Rvad Edina, MN 55439 Phane: [9:52} 797-9949 Website: www.caspianrealty.com 2achery Barthel 542 Cedar St Monticello, MN 553�62-84�3 5tatem�nt Date 061171202Q Biliing Periad D61011202Q - C1�1'ti712i?2� Que Date n�rn��zo2ca Bulld`ICIg 542 Cedar St unit s3o Tenani hEame �v��;c �Few��,g �alance Forward ��.��x.oa relum [4 halT wifh aur meM ...............— — ............................ ..P...,.,.....Y. FeY........... retain botiiom half ior yaur records �IAake payments payable to: Manticello lV�all LLC 74[31 �ush Lake Road Ed i na, M M 55439 Phone: (95�} 79T-9999 Ofi1Q i 13[f20 I3alance t'orward [1b1Q112020 Rents Qf�I(}2120y0 Lake Fees []�/i7�20?fl EndimeBalance Tenant Narne Statement �ate Billing Yeriod n�e nat� 6uifding Un�t Move In Date Accaunt Statement Transaction Detail (4b1011ZOZ0 - Q611712 MCSSS�@ $U�!'d 59,0 I B.OI� $�,50{].C10 $3F,U.00 \'ordic f�irer�+ing asia��zazr� abrfl iiza2a - o�si � � �zo2n obro � rzozo 542 Cer.iar St 530 o��o � rzozo �4,158.(]0 �OAO 58,63&.OQ $O.U(} $9.fl 18.4� �9,{� 1 S.{}0 Late Fees As scated in your leasc, tenants will be charged 10°fo uf amvunt due ifrent is ncst recci��ed by the Sth of the mon#h. EC�LA�3:?: Ecolab Inc, 1 Ecolab Place, SAINT PAUL MN 55102-2739 NORDIC BREWING 530 CEDAR ST MONTICELLO MN 55362-8403 Dear Customer, Past Due Reminder Direct inquiries to: Remit to: CUSTOMER SERVICE Ecolab Inc. Phone: 1-800-352-5326 PO Box: 70343 Chicago IL 60673 Postings up to and including 06/20/2020 are taken into consideration Customer Account Number 504089296 Date 06l20/2020 We appreciate the opportunity to provide our products and services to your company. The below statement indicates that some invoices are now past due. Please take a moment to review this statement and send your payment for the past due amount. Let us know if you have any questions or issues preventing payment. Sincerely, Credit Services Grand Total Due: 844.91 Page 1 of 1 �� i dT`r��f � �'I�antic�e�� , �vr�rAcr rH�o�nrraTto�v M(3NTI+CELLC] EIaA Sl1��ALL BUSINESS EM�It+GENC"Y GI�A�T APP�LICATI[�N LegaI ?'Jame c�f 13usin+��s: r �"! � � 7, � 4 y'" Pr��ect 5ile Addr�ss: ' City f�t�t� f Zip: �_ ��r°i/( � S�3 Cc�ntact P€�r�c�t�(s): ��r c � ,�J,P-,�.`.��',�'-�_ _ �usin�ss Ph��ize: _TL�c=� ' -_ .. – � -- , Fn��I: Horne Phar�e; Chec�C �3ne; Prnps�iLtc�r �'(Cor��z-att��n – T'arttzcrsl�ip Federar �U � St�ste ID � Prc►�erty� {Jti� nc�r•: 2. BUSINESS INFC?FtMA�'i�N Pte�se �aGk�clt etilr�itiortttl c�ocu�ate�ttsl�ct�es us rr�e�'et� ta �u� ca�n�rlet� ns �a�3s5il��e. rt. Ye�rs af c��erEltion in �7anticclln f 7�– b. List beln�l� the number t�h �art t��ne and fc�ll kime em�Ioyces. Fc�� r��n�e� r�f c,a�ctalrtfi�rr, flt� tet�rri "erat��2��t�ees,. 1F�RlJ if1C11t11�C' tlzose sf� ff renttrtSs� r�r Iensin� frrcadrt-ie� uTitlzirx tlre Mr�rttrcellt� hrrsialc�s 1r.acrrtrc��i. 1'rior tc� �Iarc�h � 5ti=, 2b�[} FT a�. I'T �.3 Ct�rret7t �`j' �— Tri- .� c. Give a brief summ�ry of vour iausiness (pr�duct�, services, gr��,�th histaryr, ap�ratians, number af lcacatioils, �tc.) C.�}�- .�i�.� . ,�% "7-Lr [� �+G�tL1.%r c��._ ,�t'.'��-";!�!f'-�r`�'�'r4r�'�� / G,l /-5 1� C� �-� �(IG-;i' ��G�-�`�'•+t�,, ��E�g. �7�'- C� [.�� '- O T �?ct,2- ,��'�1� Lcs+L��- ��ds c�� ` ��%��rs� �'��'_ ��f�-'�.5�, c�'� ev��.� ,�r �c,�J�;% � .,��'�A- ��' c. � hl�--��. i74� �_ ,� ��' °'?�.t-.� � �� 7�'� �,r��—�' ,�� -�' � �z� � �� f� �� d. Prt7��i�ie inf��mation r�garc�ing how �raur optratinns have been i�npacteci by the panelerr�ic, specificaily hours oF operation, emplc�}�ee reduc�ions, ete. Incluc�e a�1y stratcgies iYn�leinez�ted to susfain you�� b�7siness C '� �{f -�-G�� f � �- �?� iJ�1 �'' ./'-L7 ��LJ � G�l�� s �E L�{ U c �l � ��-�'`�'�' , �� C',�/'.�f�-rt,7 �'<�!` (:'.�L� ��'�^ % �� ` (�' � �E`-� t C �' .�i� � fi� �i �/ <��s� �'L'�,lL fj- 4t��}./�� I�.� ,(�' L't� �T �. � �� ,,Z, " � �y � 21, C, � yl�s 7�- c� �? c�,�- �,1�t c c�� , :� • ��%� l�i�� ' �� -s L� - ,v�� -� 7`f��a� �r.� c;� �� r� ��- �� r�` :� ,� v'�'�-�-L� �f�r .�r-�- �s-c�r� �Le �� , �1c.� �� r--� a �.t r.z. � .��c,� '�=�i? �c �� '�- j��6ld��.% ��f�. � �:�',%�r,�.� �"��j'�� - � - h ��-z� �� °-� `�`.�f�` ,�4L�C'�c.��.� E�� S `�`� �,,��- ��'�— �iC�S �''� � � �7� �'�'"' �`�f C' :S " ��'� �•9.v` Gc-� �� .�G � �r-�'�' L�� 5 "�'J r�i/1/ /LI t1 `.�`l^ �� C'C.C�2.� �.r1�1 C i��:s .. Ci�-„ f��s+�L'�� tLfj �' ,�, C c�"�D `/ �-,�, `i �� =�=�"j,z-;r� ��.�.�� % r�z/.�.5� , �� / e. Descrihe �f the curreni pIans for restxmizlg o}�era�ion� folla�ving the CQVID-"I9 crisis. ��. �f4 (i'� r��l� �..%+ � 'T,�-� L�� :-4-itr'� � �-��j- �-' �t � � 7� ��- � I�' � t� �94 fL C/ T—L "'1!c <-il lL"1 t�°�%��E'/L.ar � ;.�ii.��' o' F�.'". �''�r. t�a�//�Tz'f fTS . �, �'c=�_'%�' .,� Cf =.e_��¢-�-�"� `�G�1r�-�`_" �� 'C? �'�',�.�v� e��.��' /LL.4��4''�. I��. ,�'��`I`T'fC��'JeC/�'__ � 2 3. GRANT REQLTEST Amount Re�quested: $ r' �c� 4. FINANCING Please �rov�de doc�-ments/e��icienc� of other sc�urces oE state ar federal {-�an�.s vour busines� ]Zas �een aurarded c�r denieci d�r.rng tlae COVID ��c�emic, as �pplicable, includin� Ecanomic Tnjur funds, I'PP, etc. .��f�' ��'n�/1�.� c�"��y .S`7r�'"y/G7 `T �2L 1 i�Gr�C�1`�if� � , �.?yL' �/'�'It.�' �� i��'i� � �r�N� �. ATTACHMEIVTS CHECK LIST Ple�se attach the fail�`n�in�: `l A) Proof of address �' � �'��1��l� �' B) Financial statements, such as: Previous Vear's annual gross ret�enue Average mon�llly �ross revenue prior to CQVI�-19 Pz-aj�cted mot�thlj� gross revenu.e for the next three months PLEAS� DO NQT SUBI��I'T FINANCIAL STATEMENTS RATHER SUBPv�T A SUMMA�� OF THE I%1F�PMATI(�N IiE�LTESTED i.� C) Pr�Uf o# exp�nses to be paidy�'�� `'�9� �� 7�.� -`�;`� �'� `��t� ��`'�'� �',� D} Award/denial Ietters — State �n� F�deral As,'sistanEe Prc�grarn� ��',� /l1c'��' G. AGREEMENT I/ L'Ve certif�l t��at aIl inforimation ��i-ovided in this appl�cation is irtie �nc� corz�ect to the best af m�r/at�r lc�zo�.=ledge. I/ We authorize tl�te ��lonticello EDA to ve�-ify financial and �t}�er infornzatic�n, I/ We agree to ��ovic�e any a�ditir�n�I ii��ormati�n zs ma�� 1.7e requested by t��e cii�y. The undcrsi�ned has received the EDA`s �ol.�ey regardirzg the �ro�rai�t ancl cc�mplies ��ith alI eli�ibili�r requiren�ents. Further, thc a�p.licant u��der�tancis that Funds are a«�arc�ed on � first-came first served �asis. 1 .APPLICA�VT SIGNA'I"UR 7 APPLICANT i`riAME (�'rint):��,��_�� , ��'�r� DATE: Tfte £UR is c� �oz�erPurzeattc�l etttity r�nr� r�s sttc)a rtaa�st�ra��ir�e piarriac r�ccess in ��ut�lic dc�tr� it receives. Datr� c�eerrter� b1 Appiicc�art to Ue arort�uUlic daicr raiac�er Str�i-e Ic�.zv sl�arcdd �e so desigtznted or rttr�rked I� f Ap�lirntrt. Sec Mia:ttesot� .Stntt�tes, S�etioris 13.593, Sul�ri, 1�ttd 2, #� +�T '[j �$�q� ,q a�y7Y q� �O��R A J'a 11�1 F�L1Lt9 o° 2 W�tiiYHT CaUNTY � i�1� � ATJDITQR/'[`kEASLTIi�.R �!� 0 10 SECOND STREET �3.W.1tQOM 234 �eB� suF��r.a,r�:vss3��-z�� 763-G82-7572 or 763-G82-7�84 �vcv�v.co.�vright.mn.us Prope�fy ID #: R155-�52-001020 Taxpayer I� Number: 29�247 oaa3az RiCHARd W BRENDSEL REl/ Ti2UST ALBEFiT REVflCABLE TRUST 410'i C�DAR ST MfJNTICELLQ MN 55362-4a23 lfl�lillri�l�i�r��l�lll��n��o�ll�lh�ilirr��n��i��i��s�i i�� .- � f4i " � �. �. z; - - � � �� ^r.�.m � a � � �ai R e� � � �� . . . . . , .. . - � . . .. . _ . •t�_� { j .�.. �.., , . 1lA�fJES AN� CLABSIFIGATION SenllvfQ�-ch 20I9 - Taxes Pa able Year: 2419 aaza EstimatedMarketValue: 1,102,40b t,13�,�Q4 Homestead Excfution: T axable Pvfarket'��alue: 1,102,400 I, I 35, 590' New fmpro��eixents: Expired Exclusions: Penperty Classificarion: COA4Yf Cfl��AM � PR�PQSED TP.X Sent in tt+a��em6er20lB Proposed Tax: _. . PROPERTY 'fAX STATEM��[T First-ha15' Ta�es; Second-half Faxesr '�'otal 'Iaxes Due in 2Q2p: __ , ��+ j,T�� Yozr rrza�° be edigzble toi• orz� ot• e� e�a t��>n refarjads ro recluce �•rrrrr yt o��•ti� 1c�r. Read the hack uf'this sf�ztetnerrt tr� frrtd otrt I1otiv to �rj��ly i �...4�"`" ?"" '�' . �j.h ` ' . _ .. . ' _ � i ',�r'� '� ! "__ � �, � � ._ - . . _.. . . �� ' Prapert�' Ta� r�;es Payuble Year: �619 ��'. � �¢��Tti�n� l. Use this am�tint on Form MJ PR to see if you nre eligi6ie far a horr3estzad credit refund. �r. � ' �- — -- __ �'•� � ii�e by Aug�tst 15. [f this box is chr:cked, you owe deiinquent taxes and are� ne,t eligible, � - 2. Use these ar�oun�s on Form MI �'R c� see if you are eLigible fnr a special rcfunA. Property Address: � w, �41 Sl CEIIAR ST a }, ya� prapeny �a+:es before credits 31;44}6.Q0 h4O\T[CELLO �iN 55362 i � 4. Credits t�at reduce ynur property taxzs ' � A. Agriculturat and rural land credits � I Praperh+ Descriptlon: � sa B. Other Credits Sec#-l4 T«P-i2i Range-q?5 i40�iTICELIrQ ' � � 5, propert5'taaes after c�'edits 31,44fi.00 ;�fAIZKETPLA�E 2\zD r1I]D � F � Lot-fl02 Rlnc�k-(]i3t � � Speetul Assessment Breakdo�: 6. COunty 7. City or iotii�tt (G[TY G1F MONT[CELLO} $. State Gcneral Tax 9, School �istrict (4882) A. 4'uter approved leries 8. Qtherlacsllevie� T �. Specja] Ta�cing I7istricts A. NtO�TI TiR.A 1 l. \'on-scnool E�oter approvaci referei�da ]evies 12. 'iotai propertr' tax before special assessments _ I 13. 5pecia� AssessmenEs vB Your �'rnpQrty ' See Left for Breakdowu of Spseial hssessntenEs - Specia] Assesstnents Totals I__ _ __ � 4. YOUii Tp't�:�L PROPERTY TAX ANA SFECIAL AS�E�S�TE;�TS — -----. _,_ _ --�. _. . -------. - :._ - - - --- - ---___..,._. ___.._--� � . _ _.__Y� _.___.-----._.__._ _.. __ _ � 9,429.D1 7,2�7.12 s:3s�.sz 2,b66.39 3,367.Q2 254.94 31,446.00 31,375.40 15,67R.00 1�.b��.an 3 i;as�.00 2026 31,35b.flU 31,3�6.Q0 J,755.fi9 ' 7,678.75 ; ?,947.$9 2. � �fi.45 ' 3:5�6.94 II 2bU.SX 3I,356.Of1 31,4Ub.Op 31,35G.Op � � rI'1 �I A�LE GQ�V Pnd Hr4LF P'e41(M�f�T �i�� PLEA3EAEADTHE�RCKOFTHESiATEMENTFORIMPOATANTiNFc7RN{qTION, � TO AVdID PENa�Tl' PAY ON OR BEFQR�: OCTOBER 15, 2020 �� Property !D Number: R��5-�62-00�02o Tatal PropertyTaxfor2�20 $ 39,356.0� „�,3� Bifl N�m�er: s2�s1 2nd Half Tax Amount $ 15,678.£�d �x ID Number:295247 Perralty O��y -- �� p n� � �� N �,,.,,t^ �� ;� n' �� RICHAI�C] W BR�EVaSEL REV 7RUST ALBERT REVOCABl�E TRUS�' 4101 CEDAR ST MONTICEL�.O MN 55362-4523 2nd Haif Toial Amount Due MAKE GN�GKS PAYABLE & MAIL. Tf1: R[)BER'�' J. HFIVAF.A '�'RIGIiTCOI�'V75'ALUIT4� � � lL� SECON� S3'REEt'N.W. ROOh9 2i0 � Bz�f.�r.o: «SS3i3-�z94 � . . . � If your address has changed please check this box and show the change on the back of ti�is stub. � Pay�hecic Pratect6on Tloi� SBA La�n # 82329572-'f (3 SBA Laan Name WEST RIVER RESTAURANTS, [NC, Dat� 511 f2�20 Loan Amoun# $$�,5p0.Op lnterest Ra#e 1.Q°lo Borrower WEST RiVER RESTAU�ANTS, INC. Lender FL.AGSNlP BANK i�i�Jf�ES�TA Lender Loan # �O�p0651 1. PFtC]M�SE TU PAY: In return f�r the Laan, Borrower pramises to pay to tf�e order o� L�nder the amo�nt of ei hf se�en thousand fi�e h�ndred and 04�1100 Doliars, inierest on #�e unpaid p�incipal balance, anc� ali other amo�nts requirec! by this Nat�. 2. DE�'lNITlC��lS: "For�iveness Perioc#" rnear�s the 8-week period �e�inning an the date of fi�st tiisbursemen# af the Laan. "`Laan° means the loan evid�r�ced �y ti�is I�ote. "Lo�r� Doc�rments" means the cfocuments r��ated to this laar� signed by Borrower. "Program'° mearrs the Paych�ck Protectiara Pragram created by the Coronavirus Aid, R�lief, an� Ecvnorn�c 5�curity Act, atso knovvn as the °`CARES AcY' (P.L. 116�� 36}. °SBA" means the Smalf S�asiness Ac€ministration, ar� Age�cy af #he United S�ates of Ar�erica. 3. LOAN FORG�VENESS; PAYM�NT T�RMS: A. Loan Faigiveness: B�rrower may a�rply to Lender f+�r far�iveness of th�; amaunt due an the Loan in an amount equa! to the sum of th� fo��owir�g easts incurred �y �orrower durfng tF�e 8-week periad beginning on t#�e d�te of first disbursement of the Laan: Payr�iP cos�s ii. Ar�y payment of interest a� a c�ver�d mor�gage obiigafion (whic� shall not include any pr�paym�nt of or payment of grincipa� an a c�vered mor#g�ge v�ligation} iii. Any payment an a ea�erec� rent �b�igat�o� iv. Any c�►ver�d �ri►lity payrnent �f � � ��. �r��l , ��,�.�� v��- �% �--��f �1 � 1 � � f �� +�i � .3t/L-t� �b t� �.�0�.1 7./ � � ` �/ -��' �� i� �%�� '�'�� d .� Q ��' ? �r� � i�r/��,� .� �a � r� �T �� C�;�� '-�� --� s�5, �� f' �/ �� =� � �c� �� {�, � �'�. �' )j�-�'� � �C ��.�t.�� h- � C� ��.�G�:./2„ /��'-�� ,�J �� ' � ��f�� -� �-�J ��' G��- �J�'� ��1�� , � , t � � � � � �,'�,� -� �� ,��tJ� �E%C.1 � c� � � ��r�� J�'�� 1 � . a a a a � - - - a = _ _ a > > > a � � � � c c c � a a a c � � � a°Ji a• T � � p, X x x C � � W O Z a c y � � u � f0 x x x T > a � � � C Q a a o y W � U N � V N K � i � � � C LL J i M1� a � c7 x y W - W O c � a Q a a Y a x x x a ¢ m •V J � � X f0 W C LL N � O a�+ O � m '- x x x O � u Z L O u N � at-� 7 C � L } } } � � N � N � tl4 N N 7J H N tD '� N LL M 3 a m c � 0 0 � m � M � � O � E a .� � o � V c _ � o T - x x x Y >' C u m a � J W C y � a a � c > 7 ' ai L y � a x x x a � X O � tlq W N - (� W a :% c o 0 0 a� o 0 0 0 � � Q vi vi vi � � � � a a � T t N U C — � N c 3 � 'o a a � m` � a � � c � a .' . � m w Z 3 SMALL BUSINESS EMERGENCY ASSISTANCE GRANT AGREEMENT This Grant Agreement ("Agreement") is made this day of , 2020, between the City of Monticello Economic Development Authority, a public body corporate and politic and political subdivision of the State of Minnesota ("Grantor"), and [name of business], a Minnesota [type of business entity, e.g. limited liability company, sole proprietorship, assumed name, etc.] ("Grantee"). RECITALS A. Grantor has created its Small Business Emergency Assistance Grant Program (the "Program") and has approved guidelines for the Program (the "Program Guidelines"). B. Grantee has submitted an application for a grant (the "Grant Application") under the Program Guidelines, and Grantor has approved a grant to the Grantee in the amount of $ (the "Grant") to pay a portion of the expenses described in the Grant Application, in connection with Grantee's [kind of business, e.g. restaurant, salon, etc.] located at in the City of Monticello, Minnesota (the "City") (the "Grant Activities"). C. The Grantor and Grantee wish to memorialize the terms of the Grant in this Agreement. ACCORDINGLY, the parties agree as follows: 1. The Grant Amount. Subject to the terms of this Agreement, the Program Guidelines, and the Grant Application (together, the "Grant Documents"), Grantor agrees to grant to Grantee the sum of and no/100ths Dollars ($ ). The Grant will be paid by Grantor to Grantee for the Grant Activities approved under the Grant Documents in accordance with Section 2 hereof. 2. Pavment of Grant Proceeds. (a) The Grant will be paid to Grantee in accordance with the terms and conditions of the Grant Documents. The Grantee agrees that any costs of the Grant Activities exceeding the amount to be paid under this Agreement are the sole responsibility of the Grantee. (b) The Grantor will pay the Grant to Grantee once the Grantor has received from Grantee, without expense to Grantor, a signed copy of this Agreement. 3. Representations and Warranties. Grantee represents and warrants to Grantor that: (a) Grantee is authorized to sign, deliver, and perform this Agreement and to receive the Grant from Grantor. 1 (b) Grantee agrees that it will keep and maintain books, records, and other documents relating directly to the receipt and payment of Grant proceeds and that any authorized representative of Grantor, with reasonable advance notice, may have access to and the right to inspect, copy, audit, and examine all such books, records, and other documents of Grantee related to the Grant until Grantee provides its final report to Grantor. (c) To the best of Grantee's knowledge, Grantee has fully complied with all applicable state laws reasonably relevant to this Agreement and will continue to comply throughout the term of this Agreement. If at any time Grantee receives notice of noncompliance from any governmental entity, Grantee agrees to take any necessary action to comply with the state law in question. (d) Grantee will use the proceeds of the Grant made by Grantor only for the Grant Activities, and within 60 days after the date of this Agreement, Grantee will provide to Grantor in writing a brief report (like the example included in the Grant Application), stating how all of the Grant funds have been used and providing evidence in the form of paid invoices, statements, or similar. 4. No Business Subsidv. The parties agree that the Grant is not a business subsidy as defined in Minnesota Statutes, Sections 116J.993 to 116J.995, as amended (the "Business Subsidy Act"), because the assistance is in an amount less than $150,000. 5. Indemnification. (a) Grantee agrees to indemnify against and to hold Grantor, and its officers, agents, and employees, harmless of and from any and all liability, loss, or damage that it may incur under or by reason of this Agreement, and of and from any and all claims and demands whatsoever that may be asserted against Grantor by reason of any alleged obligations or undertakings on its part to perform or discharge any of the terms, covenants, or agreements contained herein. (b) This indemnification and hold harmless provision will survive the execution, delivery, and performance of this Agreement and the payment by Grantor of any portion of the Grant. (c) Nothing in this Agreement will constitute a waiver of or limitation on any immunity from or limitation on liability to which Grantee is entitled under law. 6. Miscellaneous. (a) Waiver. The performance or observance of any promise or condition set forth in this Agreement may be waived, amended, or modified only by a writing signed by Grantee and Grantor. No delay in the exercise of any power, right, or remedy operates as a waiver thereof, nor shall any single or partial exercise of any other power, right, or remedy. (b) Assi�nment. This Agreement is binding upon the parties. All rights and � powers specifically conferred upon Grantor may be transferred or delegated by Grantor to any of its successors and assigns. Grantee's rights and obligations under this Agreement may be assigned only when such assignment is approved in writing by Grantor. (c) Governin� Law. This Agreement is made and shall be governed in all respects by the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. (d) Severabilitv. If any provision or application of this Agreement is held unlawful or unenforceable in any respect, such illegality or unenforceability shall not affect other provisions or applications that can be given effect, and this Agreement shall be construed as if the unlawful or unenforceable provision or application had never been contained herein or prescribed hereby. (e) Notice. All notices required hereunder shall be given by depositing in the U. S. mail, postage prepaid, certified mail, return receipt requested, to the following addresses (or such other addresses as either party may notify the other): To Grantor: City of Monticello Economic Development Authority 505 Walnut Street, Suite 1 City of Monticello, MN 55362 Attn: Executive Director To Grantee: Attn: (f) Termination. On the date the Grantor receives Grantee's written report on Grantee's expenditure of Grant proceeds as described in paragraph 3(� of this Agreement, this Agreement will terminate and neither party will have any further obligation to the other. (g) Entire A�reement. This Agreement, together with the Grant Documents, is the entire statement of agreement between the Grantor and Grantee regarding the Grant. 3 IN WITNESS WHEREOF, this Agreement has been duly executed and delivered by the proper officers thereunto duly authorized on the day and year first written above. GRANTOR: CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY By: Its President By: Its Executive Director [SIGNATURE PAGE TO GRANT AGREEMENT - GRANTOR] GRANTEE: [Business name] : Title: [SIGNATURE PAGE TO GRANT AGREEMENT - GRANTEE] 656052v1 M� MN190-101 CITY OF • 'I�ril on l�� MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY SMALL BUSINESS EMERGENCY ASSISTANCE PROGRAM POLICY PURPOSE The Economic Development Authority for the City of Monticello (EDA) recognizes that small businesses are vital to the fabric of the Monticello community. Accordingly, the Monticello Economic Development Authority (EDA) has developed a Small Business Emergency Assistance Program to address working capital needs upon the declaration of a state of emergency by the State of Minnesota (State) and the City of Monticello (City). The purpose of this program is to ensure the viability of the community's small businesses faced with the current COVID-19 health emergency, which is adversely impacting the local economy. The goal of this program is to provide needed financing for local businesses to help sustain operations and endure economic hardships during this challenging time. The program is structured as grant assistance. Grant funds are available on a first-come, first-served basis. The program is subject to funding availability from the EDA. The EDA retains the authority and discretion to approve or deny an application, and reserves the right to subsequently add further priorities, change eligibility criteria, or discontinue the program in response to changing circumstances. ELIGIBILITY a. Eligible Businesses To be eligible to receive Small Business Emergency Assistance funds, a business must demonstrate that its operations have been directly and adversely affected by the COVID-19 Health Pandemic and include the following: 1. Eligible business types include locally owned and operated businesses noted in Executive Orders 20-04 and 20-08, such as those listed below. Restaurants, cafes, coffeehouses, and other places of public accommodation offering food or beverage for on-premises consumption. Taverns, brew pubs, microbreweries, distilleries, wineries, tasting rooms, and other places of public accommodation offering alcoholic beverages for on- premises consumption. Gymnasiums, fitness centers, indoor sports facilities, indoor exercise facilities, businesses offering massage therapy, spas, salons, nail salons, cosmetology salons, and barber shops. This includes, but is not limited to, all salons and shops licensed by the Minnesota Board of Cosmetologist Examiners and the Minnesota Board of Barber Examiners. Bowling alleys, theaters, skating rinks, and other similar recreational or entertainment facilities. • Local boutique and specialty retailers. 2. Other businesses as approved by the EDA. b. Eligibility Requirements The business shall have a physical address (proof of address required) within the corporate boundary of the City and have been operating within the City long enough to demonstrate financial viability; The business shall employ between 2 and 25 Full Time Equivalent (FTE) employees prior to the issuance of the State of Minnesota Emergency Executive Order 20-04 (March 16, 2020) and/or make $1 million or less in annual gross revenue. For purposes of calculation, the term "employees" may include those staff renting or leasing facilities within the Monticello business location. 4. All businesses must serve the general public and be a conforming or legally non- conforming use under the current zoning regulations of the City, and must not be in violation of the City's zoning code. Applicants are strongly encouraged to claim all applicable private and public insurance and utilize all other sources of applicable assistance available from other private and public sources. Applicants are also strongly encouraged to apply for an Economic Injury Disaster Grant through the Small Business Administration (SBA) and Small Business Emergency Grant through the Minnesota Department of Employment and Economic Development (DEED) prior to applying for this grant. For more information, visit: Guide to financial resources for Minnesota small businesses While not absolutely required, applications which include proof of application submittal, acceptance, approval and/or denial of State and federal emergency financing programs will receive higher scores in evaluation. Assistance cannot be provided to businesses that: • Do not have a physical address (and building/location) within the City of Monticello. • Have more than three total locations operating as part of the business enterprise. 2 • Derive income from passive investments without operational ties to operating businesses or whose primary source of revenue is from business-to-business transactions. • Primarily generate income from gambling activities. • Have no current or historical financial statements. • See also a2 above. FUND TERMS & CONDITIONS a. Amount: Businesses may apply for a one-time emergency grant of up to $5,000. The EDA shall determine the final award amounts based upon scoring criteria. b. Term: All grant awards must be utilized within two months of the date of the grant fund disbursement. c. Uses: Awarded funds may be used exclusively for current payroll obligations (i.e. may not include employees who have been laid off), lease or mortgage payments, utilities, accounts payable, property taxes and other critical business expenses that can t be paid as a direct result of the current health emergency. Awarded funds may not be used for businessowner's/manager's personal uses or expenses. The City reserves the right to pay or require payment of delinquent taxes, bills, or charges due to the City out of funds awarded. d. Proof of Need: Applicants shall be required to provide proof of financial need for grant funds. This includes but is not limited to the previous year's annual gross revenue, average monthly gross revenue prior to COVID-19, and projected monthly gross revenue for the next three months. Additionally, as noted above, applicants are encouraged to provide evidence of application submittal, acceptance, approval and/or denial of State and federal emergency financing programs. PLEASE DO NOT SUBMIT FINANCIAL STATEMENTS RATHER SUBMIT A SUMMARY OF THE INFORMATION REQUESTED. e. Proof of Expenses: Applicant shall provide proof of eligible expenses requested to be paid with grant funds. See list of eligible grant uses above. f. Disbursement of Funds: Funds shall be distributed within three weeks after fully executed grant agreement has been received. g. Termination: The EDA retains the right to terminate any agreement under the Emergency Assistance Program if a grant recipient is found to be in violation of any conditions set forth in the grant guidelines or grant agreement. h. Right to Deny: The EDA retains the right to deny any application for grant funding. i. Grant Agreement: Upon a successful grant application being awarded funds, the grant recipient shall enter into a Grant Agreement with the EDA. Funds will not be distributed for any grant award until a grant agreement has been executed by all required parties. j. Reporting: As a condition for receiving grant funding, all grant recipients are required to submit a brief report to the EDA within two months after receiving grant funds, specifying how the entirety of the grant funds were utilized and providing evidence in the form of paid invoices, statements, or similar documentation. k. Funding Availability: The Small Business Emergency Assistance program has a limited amount of funds available. Awards will be provided on a first-come, first-served basis until the earlier of the date the fund is exhausted, or the City-declared state of emergency declaration is lifted. l. Indemnification: All grant recipients shall be required to indemnify the City of Monticello, the Monticello Economic Development Authority, and any officers acting on their behalf. APPLICATION PROCESS Prior to applying, please review the Program Guidelines to determine if your business is eligible. Applications will be available June 1st, 2020. 1. Applications are available on the City's website: www.ci.monticellamn.us. 2. Application requirements will include: • Basic details about the business. • Basic employment and annual gross revenue information. • Information on current operations including whether the business is currently closed or is providing reduced services. • Narrative descriptions and estimated calculations of the negative impacts on the business due to COVID-19. • A narrative description of the current plans for resuming operations following the COVID-19 crisis. • Information on the intended use of the grant funds. • Evidence of application submittal, acceptance, approval and/or denial of State and federal emergency financing programs, as applicable. • Supporting documentation and application attachments. 3. Fully completed and signed applications along with required documents may be submitted online to: Communit�.develo�ment@ci.monticello.mn.us Please note that mailed hard copy applications will take longer to process. 4 4. Upon submission of application, applicants will receive an email confirming receipt of application. The application will be reviewed for eligibility upon receipt. If additional information or documentation is necessary, EDA staff will contact the applicant. Due to an expected high volume of applications, you may consider your application complete if staff does not request additional information within 10 business days after application acceptance. FUNDING PROCESS If application is approved and funds are available, businesses will be notified within 2 business days and provided with an electronic grant agreement for signatures. Small businesses receiving funds must commit to using the funds for eligible program expenses and must agree to document and report specific uses of the funds. All grant recipients are required to submit a brief report to the Monticello EDA within two months after receipt of funds, specifying how the entirety of the funds were utilized and providing evidence in the form of paid invoices, statements, or similar documentation. GRANT AGREEMENT If the application for Small Business Assistance is approved, the applicant and business owner will be required to enter into a grant agreement to proceed. The agreement will specify the terms and conditions of the grant as identified herein. FOLLOW-UP and ADDITIONAL RESOURCES: For businesses needing additional resources such as technical assistance, larger working capital grants, or other, staff will provide ongoing assistance to businesses of all sizes and types, working with partners and other levels of government to access resources as available, such as SBA and State of Minnesota DEED grants. Staff will conduct a check-in with grant recipients within one year of the distribution of funds to learn the effect of the grant and business outcomes such as economic impact of the grant program, (including, but not limited to, employees retained or rehired, and sales) and whether they match the program's desired outcomes of business and/or job retention. QUESTIONS Any questions related to the application process or for assistance in completing the application should be directed to: Jim Thares Economic Development Manager City of Monticello 763-271-3254 communitv. develo�ment@ci.monticello.mn.us EDA Agenda - 07/08/20 6. Consideration of 2021 HRA Levv Tar�et (JT/SR) A. REFERENCE AND BACKGROUND: Staff is asking the EDA to consider the amount of property tax levy that it would like to certify in 2021 payable. The annual budget process is underway and the schedule allows the EDA levy to be approved at the same time as the City levy in September, 2020. Staff will provide more detailed General Fund budget information, including a detailed marketing plan and budget, for consideration and formal adoption at the August meeting. At this time though, the goal is to update the EDA on the budget process and start a discussion regarding the levy needs and goals for 2021. The COVID-19 pandemic may be a significant consideration this year as the EDA discusses the 2021 levy target. At this point, it is unclear if COVID-19 impacts will affect property valuations going forward or the degree to which it may impact property tax payments. Setting the annual levy is a policy decision for the EDA. In light of possible COVID-19 economic impacts, staff has drafted a 2021 preliminary General Fund budget proposal that relies on the same levy amount of $355,000 as in 2020 (no increase). Staff will be able to participate in the EDA discussion and guide the EDA about the activities/work items which are dependent on the levy. The preliminary General Fund budget line items include all operating expenditures while generally excluding larger property acquisition- redevelopment activities. The typical operating line items consist of: staff salaries and benefits, overhead (electricity, computer maintenance, postage), legal fees, financial advisor fees, marketing and various memberships such as the Wright County Economic Development Partnership. The EDA's largest single expense line item each year is often related to land acquisition- redevelopment activities. Unused funds carry over from year to year and remain in the EDA General Fund and available for various EDA goals as needed. The total proposed 2021 expenditures is estimated at $360,000 +/-. The interest earnings derived from the General Fund reserves are projected to be only $5,000 in 2021. In the table below, the amount of the maximum allowed property tax levy along with the EDA's actual certified levy is shown over a timeframe that spans 2016 to 2020. The table also shows the City's overa112021 taxable market value (calculated in calendar year 2020). The valuations increased by $56,333,100 the previous year and therefore the maximum 2021 allowed levy which is based on a fraction of a percent of the property valuations rises to $366,000. Year Taxable Mkt. Value* Allowed Levv bv Statute Actual Levv 2021 $1,980,148,000 $366,300 ??????? 2020 $1,923,814,900 $355,000 $355,000 2019 $1,883,565,600 $348,000 $348,000 2018 $1,748,750,200 $323,000 $323,000 2017 $1,631,446,700 $302,000 $280,000 2016 $1,513,570,400 $280,000 $280,000 *Taxable market value is for the calendar year prior to the levy year, e.g. 2021 levy is based on 2020 Taxable Market T�alue amount The proposed levy is calculated at .0185 percent x municipal taxable market value (2020 =.0185 x$1,980,148) Staff will take feedback on the levy discussion from the July 8th regular meeting and incorporate it into a final budget and levy presentation for consideration by resolution at the August 12th meeting. Al. STAFF IMPACT: The staff impact to seek feedback about the levy is minimal. A2. BUDGET IMPACT: The cost of presenting the 2021 Property Tax Levy discussion to the EDA for review and feedback is minimal. It is part of the normal work duties of the EDA Executive Director. A3. STRATEGIC PLAN IMPACT: Goals that relate to the establishment of the HRA Levy and EDA Budget include the following: Goal #1 — Create and Preserve Sustainable Livability: Work to attract and develop a healthy mix of housing options. Goal #4 - Support A Vibrant Economy: Expand City/EDA owned industrial land inventory in targeted areas; Support development and redevelopment efforts for publically owned properties. B. ALTERNATIVE ACTIONS: L Motion as appropriate, determined by the EDA, regarding directing an amount of the 2021 HRA levy. 2. No Motion; just discussion C. STAFF RECOMMENDATION: Staff encourages the EDA to consider its work plan goals and mission to facilitate Economic development and redevelopment activities that help to expand the tax base, increase employment opportunities and create a vibrant economy as part of its decision process. These are wide ranging community impacting goals. Specific activities, some of which are underway right now, will carry over into 2021. They include: Block 52 redevelopment efforts, including assembly of additional land; marketing of the Block 34 and Cedar-Garden Center sites; continuation of a Downtown Fa�ade Improvement Grant Program (estimated additional cost of $100,000); industrial development land acquisition(s) and potential strategic land acquisition in the 2 core downtown to facilitate redevelopment as opportunities arise. The preliminary 2021 EDA budget proposal for the expenses and revenue components are attached to the report. The 2020 EDA Workplan and the visioning statements from the 2018 City Council visioning sessions which are still applicable are also attached to the report. D. SUPPORTING DATA: A. Draft 2021 EDA General Fund Expenditures Budget Proposal B. Draft 2021 EDA General Fund Revenue Budget Proposal C. 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' t.f) � Lf) i!') u� �A tf7 I � O O O� V f� N N N N N N N N�OIOIO O I� O O O O O O O O'N N M�t Cfl Cfl CO CO CO 6� (O (O � � CO �(D M M M M M M M M M M M M M M�cO�c'')',o7�M M M c") M M M c� M M M�M O O O O,O O O'O O O O O '�CO ��O N N V� O d' CO !� W� O O O O�O�O O O�O O 0 O O O�O � N N N N N M M M M M M O O O O O O O O� O O O' O I O O M M�� t.q � �fi �� u") t!") �f") C4 Cfl O O O O O O� O O O�� O O O CO C� CD Cfl CO CO CO CO CO �. CD CO � CO ' CO CO (D (O (O O O O O O O O O O O O O�t ��t �� V�,, ��' I� �� d� � M M M M M C`') M M C") M M, M M M M M M M M M M M M M(`� C`� M M M � � N�N N,N N N NIN N,N,�J�ININ�N N N N N N NIN N N N N N N N N CITY OF • �� on Ic� a MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY 2020 ANNUAL ECONOMIC DEVELOPMENT WORK PLAN EDA Purpose: The EDA is charged with coordinating and administering the City of Monticello's economic development and redevelopment plans and programs. The EDA is also responsible for housing and housing redevelopment. EDA Work Plan Mission Statement: The EDA's work plan is adopted in support of achieving the goals of the Monticello Comprehensive Plan and the 2017/2018 City Strategic Plan. The EDA will be proactive by developing and undertaking actions for achievement of the Comprehensive Plan's Economic Development goals and will be reactive in responding to economic development opportunities as they arise in the most timely and effective manner possible. The EDA shall utilize the economic development strategies of the Comprehensive Plan, including the Downtown Small Area Plan as a guide for action. Comprehensive Plan Goals: Attracting & Retaining Jobs Expanding Tax Base Enhancing Downtown Facilitating Redevelopment Supporting Life-Cycle Housing Choice GOAL(S): FACILITATING REDEVELOPMENT Objective: Continue to support redevelopment efforts for publicly-owned properties on Block 52. Strategies: 1. Continue to focus on site control for a potential future targeted redevelopment in Block 52 as envisioned in the Downtown Small Area Study Plan. 2. Continue to collaborate with Beard Group, Inc. in the design of a redevelopment plan suitable for the Block 52 site(s). 3. Reconnect Walnut Street to River Street in support of redevelopment. 4. Remain open to strategic opportunities for redevelopment throughout the community. 5. Refocus on aggressively marketing Block 34 and the CedarBroadway site. GOAL(S): ENHANCING DOWNTOWN EXPANDING TAX BASE SUPPORTING LIFE-CYCLE HOUSING CHOICE I�.�yI11Y1I.11Y1►[l�.��II]D1U�11[�]�u1�1►Y1 Objective 1: Implement the recommendations of the Downtown Small Area Plan. Strategies: 1. Support and advocate for improvements to the downtown as envisioned in the Small Area Plan and Walnut Street Corridor Plan. 2. Develop and support the appropriate policies, programs, and incentives that enable the type of development described in the Plan. 3. Continue to build a funding base for use in property acquisition and redevelopment efforts in targeted areas. 4. Implement a fa�ade improvement program for desired revitalization areas. 5. Continue to meet with downtown property owners either in either an informal group setting (Downtown Rounds) or individually to understand their concerns with traffic, parking, land use and possible reinvestment in their property as well as willingness to sell, partner, price, etc. 6. Encourage continued incorporation of arts as an economic development tool for powntown Monticello and the community at-large. 7. Support opportunities for park and pathway development as consistent with the Downtown Small Area Plan. 8. Encourage the redesign of the pathway connection under the MN TH #25 bridge to incorporate safety elements and improved lighting. 9. Ensure greenway and pedestrian/cycle connections are considered within the downtown and from the downtown to other areas within the community. 2 � �"��: Objective 2: Develop and implement a comprehensive Marketing & Communication Strategy for priority sectors and locations. Strategies: 1. Engage a marketing intern to design and implement the Marketing & Communication Strategy in concert with the Communications Manager and Economic Development Manager. 2. Support the development of an economic development brand and implement in all sectors of economic development activities. 3. Enhance the brand and tell the story of Downtown Monticello. 4. Incorporate the marketing of EDA incentive programs in a more proactive manner, both within the community and beyond, a. Present existing and new incentive programs to smaller community groups, local banks, realtors, and local businesses either on in an informal group session or a formal roundtable format. b. Develop and communicate a"complete" development package program which provides support and assistance to prospects and developers from inquiry to construction. 5. Market industrial development at the Monticello Business Center (Otter Creek Business Park) to a broad variety of prospects as guided by the current and future Comprehensive Plan. a. Focus on prospects which serve or rely on the St. Cloud and Twin Cities markets. b. Focus on supply chain prospects. 6. With the IEDC, communicate with current business and industry in support of Business Retention & Expansion. a. Engage in informal business and industry small group meetings and explore potential format of helpful formal round tables meetings. b. Work with the Monticello Times to do a business spotlight or profile article two times per year. Objective 3: Support community quality-of-life initiatives which act as economic development tools. Strategies: 1. Encourage and support coordinated planning and development of parks, trails in or near business districts. 2. Support the development Bertram Chain of Lakes Regional Park, including community connections. GOAL: SUPPORTING LIFE-CYCLE HOUSING CHOICE Objective(S): Evaluate the need for specific housing types and act as a partner in creating affordable housing development for the community. Strategies: 1. Complete 2020 Housing Study update to assess housing needs across the spectrum of housing choice and incorporating changing demographic trends. 2. Develop revised policy statements for housing which address the identified study needs. 3. Continue to market workforce housing development on EDA owned land along East 4tn Street and Outlot A of Country Club Manor, or at other suitable sites in the City, including the Downtown. 4. Support efforts by private and non-profit entities to develop affordable housing projects utilizing state and federal programs. 5. Examine use and application of available housing TIF dollars per the 2016 TIF Management Plan and the adopted Policy Statements for Available TIF Funds. 6. Continue to periodically examine housing stock for aging or blighted properties and research development of programs for redevelopment and/or revitalization of existing housing. GOAL(S): EXPANDING TAX BASE, ATTRACTING & RETAINING JOBS Objective 1: Continue to develop and leverage available tools for business development and job creation. Strategies: 1. Continue discussion on use of tax reimbursement/abatement, including development of criteria/application. 2. Identify and communicate new or innovative state and federal programs or grants which could be leveraged to support business development. 3. Proactively support small business start-up efforts through programs and various tools available for small businesses. Objective 2. Collaborate with various local entities involved in monitoring and developing workforce training awareness efforts to address workforce needs. Strategies: 1. Continue to support the IEDC interactions with in the Wright County Workforce Pathways efforts in addressing workforce needs and training. 2. Consider IEDC recommendations and be prepared to be a partner in potential solutions based on WCWFP findings. 4��ge Objective 3: opportunities. Strategies: Engage as a partner in local and regional planning and development L Monitor the regional planning efforts of the Central Mississippi River Regional Planning Partnership (CMRRPP) and engage with feedback as requested. 2. Consider funding and/or completing studies that provide policy and strategy framework for desired land uses/or projects in the downtown and for other programs. 3. Monitor commuter rail development in and around the Twin Cities metro region for potential benefits and opportunities to serve Monticello. Appendix: Monticello Comprehensive Plan, 2008 — Economic Development 5��ge T Y +� � � � � � > � N a- �' e�o N �C C -O T � � t0 � � p�p � � � '^ v O O v bB cz � V 9 10 N � � v . N v�n � fL N V � > � �p C O_ O� O > 41 � O C N PO �- �pD V PO L y.e C v 16 � pp � . 16 � � v � � m m U in v�i � ci N n'1 � �Il t0 � a 2 � Z O � a W � � alfl lfl lfl l0 0 � � � � � � � � � � �Il �fl C �Il �Il � Nl � � �Il � �fl Nl Nl Nl � � N1 � � n'1 N n'1 �'1 � n'1 �Il � N N N � � � m Y m C .� Q a - � � N � O ? 9 J Q O v I � O > -6 O a a � O v J C C - 0 U 0 OL C C O O U U W W \ \ � � � � 0 0 U U ¢ � E 3 0 3 v m 0 C � v O O � O `p_ � � O O � � .� � _ � O � � �6 > N N " N � N Y a� — t � 9 � �3 0 �o � o '_� .� � 9 � � � 'on io � v v v � � '> v c � m m c � � � � � � v � Y 9 r�o v o 0 O � O �- � a � - O — K � Y 'Y v 9 m -o > v o 'c � v 3 v '' � o -o 0 v � � c v � �� .> O � � O- N � - il ro -6 N N � O •' i �A > a+ t0 Nl O a�.+ � a+ j � 1 l -6 v Q Ul 9 � t Q 0 t0 3 > v � O_ Ul i � � O O' c� � l J 'y -6 � O_ � YO 3 � �' N O Q � i � �� Y C � � 9 y Y O � � :9 = v � v : � � " � o �a, � v o � Y o ' - i w uA C � N C ro w U , - C � p O C rp > v '^ � � _ � v i � � C � � O i Y � � • '� � � .� v Q m ; � � O , i y Y .� N N 9 � x p � v � f ) a -6 Y � Ul — Y t0 C 9 J 1 t0 O in jp � t0 Ul O � N � Y 1 ) _ � -6 9 C � C O_ -6 -6 O_ i � � r�io r�o � � p � � N � —Q�j 0 ' � U1 bA t0 0 p_ � 0 i t0 > W i - O� C E N N � Oa a -6 � j O +�.' ro � � � y � a 5 `p c � O � ? ro � N `� � O a � N N N O C � � i � � � � � � E N N � � N v � t0 � � w C i - � O O p ; � O O -o O � y, 1 ) . fp � - C O_ Q y f, -� v Q Y Q � in 1 i � � � '� ro � v v � c ro i _ `� � v y o — -o > o 'a v � � �6 m p- !o — C '^ m � Y ' S � � N Oa v � � C N > y 1 ) v 9 w N a O � i C �n N v , � � � ) Y O � -6 � � � � w � -6 Y � 1 � v v r�o on 'v � v r�o on � � v v f0 c v " � ' 5 � v O O 0 J Y Y � O p_ � j ' � � w w w w c� c� w w � � ' U � C C ln K l, OW 0 0 0 0 0 0 0 0 0 0 0 0 0 C C C C C C C C C C C C C C O O O O O O O O O O O O O O U U U U U U U U U U U U U U W W W W W W W W W W W W W W \ \ \ \ \ \ \ \ \ \ \ \ \ \ � � � � � � � � � � � � � � � � � � � � � � � � � � � � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U U U U U U U U U U U U U U EDA Agenda: 07/08/20 7. Economic Development Report (JT) A. Project Gia-Saurus Update: This is a summary update on Project Gia-Saurus work-task efforts as of late June-early July, 2020. The maj or work item is regarding the Land Feasibility Study. A draft of the Land Feasibility Study has been received and reviewed by staf£ The goal is to utilize the study to focus in on one or more of the most optimal sites for the proposed development which will likely need about 20 to 22 acres +/-. Task efforts related to Project Gia-Saurus have been organized into four areas and each is accompanied by a short summary of the work status below: #1. Legislative — seeking funding assistance for a portion of the $50,000,000 +/- proposal; follow up with Representative Emmer's office via email completed. #2. Federal and State funding programs — staff are reviewing US-EDA grant program guidelines and application materials. Funding would be primarily used for infrastructure which may or may not include a building. #3. Industrial Land Feasibility Study — First review of study has been completed. Information in the study will help the EDA and/or City Council focus in on optimal site(s) and costs #4. Proj ect and Process Review-Communications — Continuance of efforts to develop and maintain a positive relationship with Company as well as ongoing review of project due-diligence information. Staff will continue to work on all of these tracks over the next 40 to 60 days. And, with all of the above efforts in context, the EDA and possibly the City Council may need to consider holding special meetings to discuss next steps in the process and/or consider development agreements and funding applications in order to keep the proposal moving forward. B. UMC Expansion Update: Staff have been in contact with UMC officials regarding follow up issues related to the 52,000 square foot expansion proposal that has been approved by the EDA and City Council. Staff are proposing an early July, 2020 meeting at the City Office to discuss potential adjustments to site plan and a new construction timeline. C. 300 — 4th Street East Residence Demolition process: Staff have reached out to Ward Carlson, Carlson Construction, regarding the EDA's selection of his quote for demolition of the blighted residential property as either a"no-burn" or "post-burn" scenario. The Fire Department is still considering whether using the house as a practice training burn is a good use of time and resources at this time. If the Fire Department chooses to conduct a training burn at the property, the EDA will be asked to pay a City burn fee of $2,500 to the fire department. The post-burn demo price is $6,500. The combined price of the fire department fee and the post-burn demolition is still a net savings over the no-burn demo quote of $9,995 provided by Carlson. Staff will continue to check with the Fire Department and move the demolition process forward with a goal of late July or early August completion. EDA Agenda: 07/08/20 D. Prospect List Update: See the attached prospect list. 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