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Planning Commission Agenda 12-01-2020AGENDA REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, December lst, 2020 - 6:15 p.m. Mississippi Room, Monticello Community Center Commissioners: Sam Murdoff, John Alstad, Paul Konsor, Andrew Tapper, and Alison Zimpfer Council Liaison: Charlotte Gabler Staff: Angela Schumann, Steve Grittman (NAC), and Ron Hackenmueller 1. General Business A. Call to Order B. Consideration of approving minutes a. Regular Meeting Minutes — October Sth, 2020 C. Citizen Comments D. Consideration of adding items to the agenda E. Consideration to approve agenda 2. Public Hearings A. Public Hearing — Consideration of a Request for Map Amendment (Rezoning) from A-O (Agricultural Open Space) to R-1 (Single Family Residence) District, Amendment to Conditional Use Permit for Development & Final Stage Planned Unit Development, and Preliminary & Final Plat for Featherstone Sth Addition, a 26 Lot Single Family Development Applicant: Novak-Fleck Inc. (Horst Graser) B. Public Hearing — Consideration of an Amendment to Conditional Use Permit for Planned Unit Development for the Expansion of Outdoor Storage and Changes to Facility Operations for an existing Bulk Fuel Sales & Storage Use in an I-2 (Heavy Industrial) District Applicant: Beaudry Oil & Propane C. Public Hearing — Consideration of a Request for Variance to the Side Yard Setback for a single-family residence in the R-1 (Single Family Residence) District Applicant: James M. & Kaye A. Eisele 3. Regular Agenda A Consideration to approve a one year extension of a variance approval for W SUPolari s B. Consideration to appoint John Alstad to a new term on the Planning Commission. C. Consideration of the Community Development Director's Report 4. Added Items 5. Adjournment MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Monday, November 2nd, 2020 - 6:15 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Sam Murdoff, Paul Konsor, and Andrew Tapper Commissioners Absent: John Alstad and Alison Zimpfer Council Liaison Present: Charlotte Gabler Staff Present: Angela Schumann, Steve Grittman (NAC), Ron Hackenmueller, and Scott Ruhland (Lakota Group) � 1. General Business A. Call to Order Sam Murdoff called the Regular Meeting of the Monticello Planning Commission to order at 6:15 p.m. B. Consideration of approvin� minutes a. Re�ular Meetin� Minutes — October 5th, 2020 PAUL KONSOR MOVED TO APPROVE THE REGULAR MEETING MINUTES — OCTOBER, STH, 2020. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 3-0. C. Citizen Comments None. D. Consideration of addin� items to the a�enda N/A E. Consideration to approve a�enda ANDREW TAPPER MOVED TO APPROVE THE AGENDA AS IT STANDS. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 3-0. 2. Public Hearings A. Public Hearin� — Consideration of a Comprehensive Plan Amendment to "Places to Live", Rezonin� to Planned Unit Development, Development Sta�e Planned Unit Development, and Preliminarv and Final Plat for a 541ot detached sin�le-familv subdivision Applicant: Shawn Weinand/LSW Investments, LLC Steve Grittman reviewed the land use application request and provided the location of the proposed residential development. He noted that it is a 20 acre parcel that is located at the intersection at 85th Street North East and Edmonson Avenue and adj acent to the Featherstone development. The proposed plan would connect by streets with Featherstone with access only provided by interior streets. Grittman provided a site plan and noted that the lots were proposed to be single family residential, but would require a Planned Unit Development as it varies from the standard Monticello Zoning Code. The report uses the T-N (Traditional Planning Commission Minutes — November 2nd, 2020 Page 1 � 14 Neighborhood Residence) District as a baseline, but the report also references the R-1 (Single Family Residence) District and R-2 (Single and Two-Family Residence) District zoning standards to understand how this proposal fits in the context of what our current zoning might require and also seeing how the applicant is seeking PUD flexibility from base standards. The median lot size is 10,600 square feet, which is smaller lots than the R-1, but slightly larger than the T-N. The project is slightly denser than Featherstone, but the City still considers the proposal to be low density. The proposal indicates a range of lot sizes from 6,800 square feet to 30,000 square feet. It was noted that the larger lots would be encumbered by drainage ponds. Grittman noted the review requirement for PUD. Grittman also noted that the proposal included a request for Comprehensive Plan Amendment from "Urban Reserve" to "Places to Live". He stated that also on the agenda was an item to consider adoption of an updated Comprehensive Plan. The draft plan guides the land as "Mixed Neighborhood". A mixed neighborhood would include single family as well as some mid to high density attached housing. Grittman noted that the proposed plat and PUD would not be in conflict with the proposed Comprehensive Plan. He also added that the PUD aspect is met in at least one way by providing an alternative housing design not commonly seen in the community. Grittman provided a review of the staff report and Exhibit Z comments, including those related to driveway design, parking availability and landscaping recommendations. Staff recommended approval of the land use application. Sam Murdoff asked if Featherstone is a PUD. Grittman confirmed and stated that it was created that way primarily because the larger Featherstone proj ect anticipated a mix of housing and commercial development in the area. The R-1 standards are used for the current single-family Featherstone development and none of the standards have been flexed. Murdoff was concerned about having the development without any major road outlet. Grittman demonstrated access to the site and noted that people could get to the collector system fairly quickly without having to wind very far through the Featherstone neighborhood. Murdoff asked if the Featherstone development was designed to handle additional traffic with a development of this parcel. Grittman confirmed that the access points in Featherstone were specifically designed to allow access to the proposed property development. The designation for the proposed development parcel was not made prior to the platting of Featherstone, but Grittman thought that it was generally an expectation that this property would develop as residential, but the density was not determined by the Comprehensive Plan or at the time of the Featherstone proj ect. Grittman thought that there would not be an undue burden on the roadways on Featherstone. Murdoff asked for an estimate on projected vehicle trips on the roadway. Grittman suggested less than a total of 400 trips including the existing and that traffic would likely distribute evenly north and west. Angela Schumann also noted that because 85th Street and Edmonson Avenue are considered collector routes, the access spacing would be problematic to include Planning Commission Minutes — November 2nd, 2020 Page 2 � 14 additional access to either collector road. It was noted that there has been some discussion of a future roundabout at 85th Street and Edmonson Avenue and that the proposed development would accommodate such improvement if desired. Paul Konsor asked what is proposed for Block 3, Lot 19. Grittman noted that it is a different house design than what is seen for most of the proposed development. Grittman assumed a three-stall garage with a larger structure. Elevations were shown to the commission. Konsor asked for clarification on the number of proposed garage stalls per lot as there were discrepancies between the applicant's submittal and the staff report. Grittman noted that it was not known from the plans submitted and that the Exhibit Z conditions would require clarification. Grittman noted that the issue for staff is that most of the driveways appear to be narrow and appear to be drawn to the wrong side of the structure on the plat. Staff presume that there are more two stall garages than the applicant was planning, but clarification was needed. Murdoff wondered if this information was typically required to be cleared up in advance of the meeting. If the Planning Commission made a recommendation on the decisions for the application, the application would not be further considered by the board, presuming the applicant can meet the conditions assigned to the proposal. Grittman noted that it was not necessary to have that information to move the plat forward, but that it would need to be clarified as there is enough room to do it. Grittman explained that the final layout for each unit design may change after approval of the Preliminary Plat, as often times developers build as requested. Some property owners may have different needs for garage stall spaces. However, Grittman noted that the standards would need to be figured out in advance so that we are not creating utility or parking along streets problems. Judgements can be made as development is constructed. Sam Murdoff opened the public hearing and invited the applicant to speak first. Grittman quickly added that one additional item was to be added to the conditions, requiring that this approval is conditional upon approval of the annexation. Shawn Weinand, the applicant, asked staff to show all of the drawings of the architecture. He noted that there are four different styles of homes. Weinand noted that they tried to create a similar exterior so that it would create a neighborhood feel, but also have flexibility so that there was different floorplans and variety of buyers. Homes would range from a two to six bedroom home. Weinand explained that what made this project unique was the architecture and that he wanted to have a similar feeling as in Autumn Ridge Villas. He explained that they are trying to create a single family home that is on a little smaller of a lot, with a bigger driveway, and public streets. Weinand noted that it was unknown at this time what lots would accommodate which size garage. He noted that a maj ority of two stall garages would be located in the center due to the size of the lots. The perimeter of the proj ect would be primarily three stall garage. He noted that they have found out through the Autumn Ridge proj ect that people prefer a larger garage. The houses range on main level from 1,500 square feet to 2,100 square feet. The applicant requested a minimum finished square footage of 1,250 square feet to allow flexibility by the buyers. The lots would run an estimated $45,000 Planning Commission Minutes — November 2nd, 2020 Page 3 � 14 more than Autumn Ridge. Weinand noted they are trying to develop a unique, step-up housing and sell out within five years. Weinand noted that they are making all changes or saw no issues with the concerns of staff. He noted that ample driveway and public street parking would be provided. Weinand noted that he would like to request that the minimum square footage of the garages be set at 440 square feet rather than 450 square feet due to dimensional issues. He expected that very few of the garages would be less the 24 feet in width. He noted that the development would more than compliment neighboring development. He added that each house would be landscaped. An association would be formed, but would not manage the lawn or snow removal of the driveway. Covenants would be set in place to help keep a clean neighborhood. A mix of ages was envisioned for this neighborhood. Weinand noted he had copies of the changes proposed by staff. Weinand noted on proposed Lot 4, 5, and 6 Block 3 a drain pipe and easement existed causing the shape of the lot to be as noted. He would work with his development team on alternatives, but welcomed staff's recommendation. Murdoff asked what zoning district the developer would like to utilize as a base for the PUD flexibility. Weinand noted that he was seeking a PUD to create a feeling of a controlled neighborhood with some continuity and some architectural control. Paul Konsor asked for clarification on any homeowner's association. Weinand noted that there would be an association only to control the architecture and the covenants, but generally not for maintenance. If a monument sign was constructed, an association would be minimal to maintain. Weinand confirmed there would be an official homeowner's association to control the covenants. Konsor also asked if the applicant would like to amend his application to include an adjustment to the minimum garage square footage. Weinand noted that he didn't see that condition until today and as part of the PUD he requested that it be changed to 440 square feet. Konsor noted a concern with the clashing of step-up housing with a smaller garage square footage. Weinand noted that he actually had 400 square feet on the plans he submitted. Murdoff asked for clarification on lot sizes for the proposed development. Tapper noted that the numbers would shift because of the shifting of outlots, but that the median lot size would not change much. Tapper asked if most of the large lots included the drainage ponds. Grittman confirmed. Weinand asked staff if the zoning they were comparing it to was 7,500 square feet for lot size. Grittman confirmed it was 7,500 square feet in the T-N and there are only a couple below that number. Tapper asked for a neighborhood that was comparable to a T-N District. Grittman noted the entry portion of Carlisle Village from Country Road are similar to the T-N size. Sunset Ponds also has T-N similar properties. Charlotte Gabler asked about park dedication. Schumann explained that the overall park dedication recommendation would come from the Parks, Arts, and Planning Commission Minutes — November 2nd, 2020 Page 4 � 14 Recreation Commission on November 10. She noted that staff look at the half mile spacing requirement for parks and noted the proximity to a linear park found at Featherstone. In addition, staff comments regarding the sidewalks was to ensure good connections especially to the Featherstone development and that park Finally as part of the park dedication requirement, the applicant is proposing two, ten foot bituminous pathways along Edmonson Avenue and 85th Street. Gabler asked for clarification on park design envisioned in Featherstone. Schumann noted that a tot lot/playground has already been constructed. She noted that an amenity that is often requested is natural pathways and they would be incorporated into the park while also incorporating stormwater ponds and views in this area. Murdoff asked if the developer looked at a different plat configuration. Weinand noted that the design proposed was the most efficient, best flow, and use of property. Tapper noted that curved streets also serves as a traffic calming measure. Weinand also added that they were working with two existing streets and had to follow drainage of streets. The contour of the two surrounding neighborhoods also needed to be followed. Sewer and water were also stubbed in from those streets. Murdoff asked the applicant for more information on the finishable square footage of space exceptions they were proposing. Weinand noted that that finishable square footage of space for the two or three stall garages were very similar. The base square footage is 1,650 square feet, but they want flexibility on this request. The 3 or 41eve1 split, is about 1,540 square feet with potential for an additional 600 to 1,000 square feet to finish off. If a finished basement was added to the two or three stall garages, it was estimated that 3,200 to 3,600 square feet of finished square feet. On the 2 story with tuck under garage, it was estimated at 2,200 square feet with expansion of an office or loft area that could go up to 2,500 square feet. There would be plenty of expansion room if desired. He also explained that these homes provided steep roof pitches. Weinand noted the importance of bringing step-up housing to the community and the importance of having higher lot and home prices in the community. Schumann clarified the T-N and R-1 district standards for finished and finishable square footage. She asked if Murdoff was looking for how many lots would meet or exceed the finishable square footage of 2,000 square feet or better. Weinand noted that if they have a crawl space, they might have something that is not finishable of more than 1,250, but that would be rare. He was asking for flexibility in the PUD for this section of the code to be flexible to the market demand. Schumann noted the importance of looking at the grading plan and the building design standards on that grading plan for look out or walk out homes. Weinand encouraged the Planning Commission to see how Autumn Ridge Villas is developing. Neil Mccarty, 4462 87th Street NE, noted concerns of the proposed new development especially as it relates to increased traffic in the Featherstone subdivision and why additional access points couldn't directly serve the proposed neighborhood. Mccarty also had questions regarding enforcement of covenants. Murdoff responded that the proposed development would have an association that would enforce covenants. Ron Hackenmueller noted that there is the zoning Planning Commission Minutes — November 2nd, 2020 Page 5 � 14 ordinance that is enforced by the City and the covenants are enforced by the developer. Angela Schumann noted that Edmonson Avenue on the east portion of this development is a County right of way and that they have control on access management. She added that there are access spacing guidelines in place for both 85th and Edmonson. Schumann noted spacing would be difficult and subject to review by the City Engineer, who did not comment on an access issues in their comment letter. Grittman noted that the typical County road spacing is a quarter mile, but sometime is down to an 1/8 of a mile (660 feet). The distance between 85th and 87th Street is 1,100 feet, but that you could not have an access that would maintain a road at 660 feet from both streets. Mccarty also suggested that the Commission have the most complete and any revised information about the development prior to making any decisions. Schumann noted the application's for which the public hearing was held and the planning process. She mentioned that the City Council would review any recommendation for approval of the discussed land use application. If approved by City Council, the applicant would be required to file for Final Plat and Final Stage Planned Unit Development which is also subj ect to approval of the City Council. Schumann noted that one additional comment letter was submitted from a property owner in the Featherstone development. That letter was included in the agenda packet. Schumann summarized concerns of density and property value. Hearing no further comments, the public hearing was closed. Murdoff echoed concerns and wanted clarification on driveway size, minimum finishable and finished square feet, and size of house on lot. Tapper responded that the developer indicated he is not sure what the future holds and a buyer will want. Tapper asked the developer if these homes would be built on specification. Weinand declined, but noted a certain amount of specification is used. Murdoff suggested minimum standards for lot size categories. Gabler explained that the PUD would utilize the base zoning standards of the R-1 and T-N. Murdoff indicated that he wasn't comfortable not knowing which zoning designation standards to utilize for the development. Grittman explained that a PUD has to stand on its own and that staff present comparable districts to understand what the context is, but that we are not granting variances to the R-1 or T-N District. The City would view this project as a standalone project with its own zoning district. The Planning Commission role is to understand if the project does a better job of meeting the City's development goals than a standard zoning district would. Grittman noted that zoning districts can be useful comparatives and put proj ects into context, but not the standard that is applied to a PUD. Grittman reiterated staff's recommendation of approval and felt that it meets the development goals set forth by the City. Konsor asked if there are still guidelines that would be followed under the PUD, such as setbacks. Grittman confirmed there are functional guidelines. Grittman further responded to the question of knowing whether each lot would be up to the standard that the City is trying to achieve. We are trying to identify what the minimum standard that we expect the applicant to achieve and be comfortable with. It would be assumed that the market would also Planning Commission Minutes — November 2nd, 2020 Page 6 � 14 play a role so that someone that pays more for a lot is going to put a larger home on it. It was acknowledged by Grittman that this is not always the case. Schumann added that the elevations that the applicant included are the standard. The elevations including the types of materials, the amount of materials, orientation of materials, the breakup of the facades, quality of the materials, and the number of materials that provide visual interest are used as a guidebook. Decision 1. Comprehensive Plan Amendment ANDREW TAPPER MOVED TO ADOPT RESOLUTION NO. PG2020-029, RECOMMENDING APPROVAL OF THE COMPREHENSIVE PLAN AMENDMENT TO CHANGE THE GUIDED USE OF THE SUB7ECT PROPERTY FROM "URBAN RESERVE" TO "PLACES TO LNE", BASED ON THE FINDINGS 1N SAID RESOLUTION AND SUBJECT TO CONDITIONS AS 1NCORPORATED 1N EXHIBIT Z WITH THE ADDITION OF THE CONTIGENCY OF ANNEXATION AND THE GARAGE SPACE TO BE A MINIMUM OF 440 SQUARE FEET. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 2-1 WITH SAM MURDOFF VOTING 1N OPPOSITION. Decision 2. Rezoning to PUD �� " ANDREW TAPPER MOVED TO ADOPT RESOLUTION NO. PG2020-030, RECOMMENDING APPROVAL OF REZONING THE SUBJECT PROPERTY TO PUD, PLANNED UNIT DEVELOPMENT DISTRICT, BASED ON THE F1NDINGS NOTED 1N THE RESOLUTION. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 2-1 WITH SAM MURDOFF VOTING 1N OPPOSITION. Decision 3. Preliminary Plat ANDREW TAPPER MOVED TO ADOPT RESOLUTION NO. PG2020-031, RECOMMENDING APPROVAL OF THE PRELIMINARY PLAT FOR EDMONSON RIDGE, BASED ON THE FINDINGS NOTED 1N THE RESOLUTION AND SUBJECT TO CONDITIONS AS 1NCORPORATED 1N EXHIBIT Z WITH THE ADDITION OF THE CONTIGENCY OF ANNEXATION AND THE GARAGE SPACE TO BE A MINIMUM OF 440 SQUARE FEET. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 2-1 WITH SAM MURDOFF VOTING 1N OPPOSITION. Decision 4. Development Stage PUD ANDREW TAPPER MOVED TO ADOPT RESOLUTION NO. PG2020-032, RECOMMENDING APPROVAL OF DEVELOPMENT STAGE PLANNED UNIT DEVELOPMENT FOR EDMONSON RIDGE, BASED ON THE F1NDINGS NOTED 1N THE RESOLUTION AND SUBJECT TO CONDITIONS AS 1NCORPORATED 1N EXHIBIT Z WITH THE ADDITION OF THE CONTIGENCY OF ANNEXATION AND THE GARAGE SPACE TO BE A MINIMUM OF 440 SQUARE FEET. PAUL KONSOR SECONDED THE Planning Commission Minutes — November 2nd, 2020 Page 7 � 14 MOTION. MOTION CARRIED, 2-1 WITH SAM MURDOFF VOTING 1N OPPOSITION. EXHIBIT Z Comprehensive Plan Amendment to "Places to Live", Rezoning to PUD, Development Stage PUD, and Preliminary Plat for Edmonson Ridge Legal Description (lengthy): The South 933 feet of the East 933 feet of the Northwest Quarter both measured at right angles thereof Section 23, Township 121, Range 25, Wright County, Minnesota 1. The approval of the Preliminary Plat and Development Stage PUD is subj ect to approval of the requested Annexation, rezoning and applicable Comprehensive Plan amendment, and the annexation is processed by the Office of Administrative Hearings per the MOAA. 2. A sidewalk is built along 86th Street NE connecting to the proposed sidewalk connection from Edmonson Way. 3. The private trail in the middle of Block 3 will be removed. 4. Applicant will provide drawings identifying driveway widths and designs that correspond to house styles and elevations. 5. Applicant shall provide unit floor plans to verify final sizes of attached garages and living space as part of the Final Stage PUD review. 6. The connecting trails to the external collector roads will be platted to 30' in width. The applicant may choose to plat just one such outlot in the southeast corner of the plat to provide convenient pedestrian access to the regional pathway system. 7. The infiltration basins will be deeded to the City as a drainage and utility easement with conservation easement signs installed. 8. The infiltration basins shall have access for maintenance consistent with the recommendations of the City Engineer. 9. The development is subj ect to the requirements of the City Engineer, per the letter dated October 21, 2020. 10. Landscape treatments are added to delineate the private and public boundaries along the infiltration basin areas. 11. Landscape treatments are added at the perimeter of the platted area adj acent to the rear yards and collector roadways to create a buffer and increase rear yard privacy for residents. 12. The applicant enters into a development agreement as a condition of Final Plat and Final PUD approval. Planning Commission Minutes — November 2nd, 2020 Page 8 � 14 13. The minimum garage size for all units shall be set at 440 square feet. 14. Compliance with the comments of other staff and Planning Commission. B. Consideration of an Interim Use Permit for Monticello Public Works for Public Warehousin�, Temporarv Applicant: Citv of Monticello Steve Grittman explained the request for Interim Use Permit by the City of Monticello. He reminded the Commission that the Zoning Ordinance was recently amended to add public temporary storage as a secondary use of property and was allowed with an Interim Use Permit in the B-3, I-1, or I-2 districts. This would allow the City of Monticello Public Works to have a location for temporary storage until they can accommodate storage space through new construction or otherwise. The proposal is for storage to occur at the Custom Canopy site along Edmonson Avenue, zoned B-3 (Highway Business). Grittman highlighted the building that is being considered to being used for the storage. The City would use the building for seasonal equipment storage, but could be utilized for other storage uses. They anticipate a relatively low volume of traffic coming and going from this site and would comply with the terms of the permit/ordinance. Following the completion of the IUP, the property would return to its typical B-3 uses. Staff recommended approval of the application with conditions identified in Exhibit Z. Grittman noted at the previous Planning Commission meeting there was concerns of the types of storage especially hazardous materials and if it would raise concerns for surrounding properties. Staff specifically added Item 3 of Exhibit Z to address those concerns. Grittman noted that some of the materials may be classified as hazardous materials by the PCA, but there are storage handling requirements for that material. Sam Murdoff opened the public hearing. Hearing no comments, the public hearing was closed. PAUL KONSOR MOVED TO ADOPT RESOLUTION NO. PG2020-033, RECOMMENDING APPROVAL OF AN 1NTERIM USE PERMIT FOR PUBLIC WAREHOUSING, TEMPORARY, 1N THE WESTERN-MOST BUILDING AT 1305 EDMONSON AVE. NE, FOR A PERIOD NOT TO EXCEED 5 YEARS, OR WHEN THE LEASE FOR SUCH STORAGE TERMINATES, WHICHEVER IS SOONER. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED, 3-0. EXHIBIT Z Interim Use Permit for Public Warehousing, Temporary 1305 Edmonson Ave. NE PID 155500142401 The term of the Interim Use Permit shall be five years from the date of City Council approval, or upon termination of the City's lease for the property, whichever is sooner. Planning Commission Minutes — November 2nd, 2020 Page 9 � 14 2. The Interim Use Permit grants no additional rights to use the property for leased warehousing/storage beyond the applicable zoning regulations for the property. 3. The City/tenant shall at all times maintain stored materials and equipment in accordance with all applicable zoning, building, and fire codes, including the provisions of the zoning ordinance authorizing the Interim Use Permit. 4. Comments and recommendations of other staff. C. Consideration of a Request for Adoption of the Monticello 2040 Comprehensive Plan Applicant: Citv of Monticello Angela Schumann introduced the item for recommendation of adoption of the Monticello 2040 Comprehensive Plan. The Planning Commission is asked to consider comments that were received prior to the public hearing including those in the packet and those comments received during the meeting. Schumann noted that the Comprehensive Plan is the City's long range plan and the blueprint for how it will grow over the next twenty years. The need to update the City's Comprehensive Plan was amplified by changes throughout the community itself as well broader land use patterns occurring across the nation. Changes in technology, commercial real estate, the impacts of the pandemic, how we move goods and services, and how we transition from energy based economy and tax base were considered when developing the draft plan. Schumann stressed the amount of stakeholders that were engaged with the plan from the start. Schumann introduced Scott Ruhland from the Lakota Group to provide information on the planning process. Scott Ruhland, the Lakota Group, introduced himself and noted that the plan process has taken 15 months to develop the updated draft Comprehensive Plan. He noted that the consultant and City have been able to stay on schedule even with the pandemic. The consultants confirmed that they were able to gather a lot of feedback from the community on the plan. Ruhland noted that the proj ect was broken into two phases: visioning and comprehensive plan update. He noted that the consultants wanted to get a feel for the community and to understand what direction the community wanted to go as far as the improvement and development of Monticello over the next twenty years. Community engagement was provided multiple days and in-person and virtual/online opportunities. Ruhland reviewed the approved vision statement, community value statements, and preferred growth scenario with the Commission. Ruhland highlighted extensive community engagement opportunities throughout phase two: comprehensive plan update. Planning Commission Minutes — November 2nd, 2020 Page 10 � 14 He explained the foundation of the plan is the land use chapter and provided the big picture items that came out of the land use strategies and vision. Ruhland noted that the three themes of the plan are community health, sustainability, and sense of place. Ruhland provided key highlights from each of the proposed draft chapters. Each chapter will have goals, policies, and strategies to achieve the comprehensive plan vision. These will all be included under an implementation chapter of the Comprehensive Plan. Andrew Tapper noted that he also serves on the IEDC and they recently discussed the completion of a new hotel and hospitality study. He asked where a hotel fits in with the land use classifications. Ruhland noted that the Comprehensive Plan designations are looked at from a high level and the zoning will allow specific uses. The updated Comprehensive Plan give ideas of the types of uses that should locate in the land use categories that have been developed. Ruhland noted for hotels the Comprehensive Plan would be ideal in Regional Commercial, Employment Campus, and Commercial Residential Flex. It was noted that once adopted, the Zoning Ordinance would need to be cleaned up to make it consistent with the Comprehensive Plan. Ruhland also pointed out in the implementation chapter it includes the land use designations with the corresponding zoning district. Sam Murdoff opened up the public hearing. Mike Schneider, 453 135th Avenue, Foley, explained that he was concerned with property he owns that is between East Broadway and I-94, across from Meadow Oak Drive. He noted that the colors of the land use designations were difficult to tell without a large map. He felt that the designation for Employment Campus for his property does not fit, and felt that a Community Residential Flex would be a better fit. He noted the surrounding residential to the parcel and that the Employment Campus seemed too industrial for the area. He noted that the City has been concerned about residential along the interstate, but noted land along Golf Course Road and near the interstate on the east side of town was designated residential and felt it was a similar parcel to his own. Discussion regarding that particular parcel occurred. Gabler asked if moving that designation to the Commercial and Residential Flex was a better designation and allowed for more discussion. Tapper also asked if determining a designation would discourage people from developing it for a different use. Schumann noted that staff would convey how the parcel was designated and it's intended use, but that a comprehensive plan amendment could always be applied for. Staff agreed that this parcel was difficult to identify a particular designation. Ruhland understood the conflict with the land Schneider noted on the east parcel adj acent to the interstate and being designated residential. Grittman noted concerns with Schneider's parcel being residential and noted a change to the designation to the Commercial and Residential Flex would be more difficult to deny a proj ect that is residential even if it's not a good fit for the parcel. He noted leaving the parcel as Planning Commission Minutes — November 2nd, 2020 Page 11 � 14 Employment Campus gave the City more discretion on the development of that parcel. Schneider indicated that he has owned the land for 15 years and that the economy continues to change. He noted that the flex district would allow some flexibility and felt that having it designated as employment campus would further dissuade people in developing the parcel. He understood the ability to later apply for a Comprehensive Plan update, but noted that the time to make changes would be prior to adoption of the plan rather than amending the new plan. Through the Commercial Residential Flex, it was noted that a Planned Unit Development would be required and allow the City more discretion. PAUL KONSOR MOVED TO RECOMIV�ND TO THE CITY COUNCIL THE ADOPTION OF THE MONTICELLO 2040 COMPREHENSIVE PLAN, BASED ON FINDINGS 1N RESOLUTION PC-2020-034, SUBJECT TO THOSE CONINIENTS OR REVISIONS AS STATED BY THE PLANNING COMMISSION. SAM MURDOFF SECONDED THE MOTION. MOTION CARRIED, 3 -0. 3. Regular Agenda A. Consideration of a request for a Simple Subdivision and Administrative Lot Combination in a R-1 (Sin�le Familv Residence) District to enable a lot line adiustment for public stormwater improvements Applicant: Citv of Monticello Steve Grittman provided an overview of the item and provided the location of the land use request. Grittman indicated that the proposal is to shift the subdivision line just east of the church's parking lot so that the (expandable) stormwater pond and lift station could be on a single parcel. Grittman provided the recommended proposed adjustment. Grittman noted that the site meets the conditions in the code and that an exception to the platting requirement exists that would accommodate the simple subdivision and lot combination. It is also consistent with the City's Comprehensive Plan. The purpose of the subdivision is to improve City utility and stormwater management in that region. Staff recommended approval with conditions as displayed in Exhibit Z. Sam Murdoff asked why the City is having to improve stormwater management in that area. Charlotte Gabler indicated that the pond was incorrectly built from twenty plus years ago. She indicated that a trail easement would also be gained along that area along County Road 39. Murdoff asked if part of the issue due to the development of the senior housing project. Gabler indicated that this is something that has been in the works for the past 1.5 years and that calculations were wrong. Flooding issues predated the development of the senior housing facility. Murdoff thought that part of the senior housing design was that it could pump water to that stormwater pond. Grittman noted that the senior housing proj ect has to retain its own stormwater, but eventually it would go that direction. There is no increase in that pond from the senior housing proj ect. Angela Planning Commission Minutes — November 2nd, 2020 Page 12 � 14 Schumann added that stormwater management is individual to each developed site. Murdoff raised concerns with why the City would want to change the lot line and ownership to include the existing stormwater pond. Grittman noted that the area is in the City's easement and that the pond is the City's. Rather than expanding the easement, it makes more sense that the City has fee title to its facilities. Schumann added that it is a policy decision that has recently been made that in many cases rather than just drainage and utility easements, developers are asked to put regional ponds in outlots so that they become the property of the City, as the City has to maintain the overall regional stormwater system. Paul Konsor asked if the current owners have to sell or convey the land to the City. Grittman noted that the property owners are co-applicants and that they would convey that part of the parcel to the City. PAUL KONSOR MOVED TO ADOPT RESOLUTION NO. PG2020-35, RECOMMENDING APPROVAL OF THE SIMPLE SUBDIVISION AND LOT COMBINATION FOR THE SUB7ECT PARCELS, CONTINGENT ON THE REQUIREMENTS IDENTIFIED 1N EXHIBIT Z. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED, 3-0. EXHIBIT Z Simple Subdivision and Lot Combination 300 Riverview Drive PIDs155500182202 and 155500182201 Conveyance of Parcel B to the City upon approval and recording of the Subdivision. 2. Concurrent recording of Lot Combination and incorporated easements as proposed. Comments and recommendations of other Staff. B. Consideration of the Communitv Development Director's Report Angela Schumann added more information about stormwater management. She noted that the City is part of a group paying close attention to County owned, Ditch 33. She explained that the ditch manages County stormwater, but impacts the development potential in the city, especially on the east side of town. She encouraged the Commission to watch the discussions happening at the County, Township, and City level regarding Ditch 33. Schumann provided the Community Development Director's Report as included in the packet. 4. Added Items None. Planning Commission Minutes — November 2nd, 2020 Page 13 � 14 5. Adjournment SAM MURDOFF MOVED TO ADJOURN THE MEETING AT 9:34 P.M. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED, 3-0. Recorder: Jacob Thunander Approved: December 1 st, 2020 Attest: Angela Schumann, Community Development Director Planning Commission Minutes — November 2nd, 2020 Page 14 � 14 Planning Commission Agenda— 12/O1/2020 2A. Public Hearing — Consideration of an Amendment to Conditional Use Permit for Planned Unit Development for the Expansion of Outdoor Stora�e and Chan�es to Facilitv Operations for an existin� Bulk Fuel Sales & Stora�e Use in an I-2 (Heavv Industrial) District. Applicant: Beaudry Oil & Propane. (NAC) Property: Planning Case Number: PID: 155500041302 Address: 2156 River Street West 2020-034 A. REFERENCE & BACKGROUND Request(s): Amendment to a Conditional Use Permit for Planned Unit Development for an expansion of bulk fuel facility to include storage and filling of propane containers and related activities. Deadline for Decision: Land Use Designation: Zoning Designation: Overlays/Environmental Regulations Applicable: Current Site Use: Surrounding Land Uses: North: East: South: West: December 15, 2020 Places to Work I-2, Heavy Industrial District The purpose of the I-2 District is to provide for the establishment of heavy industrial and manufacturing development and use which because of the nature of the product or character of activity requires isolation from residential or commercial use. NA Bulk Fuel Storage Manufacturing and Office Medium Density Residential I-94 Vacant Industrial Project Description: The applicant is seeking approvals to accommodate an expansion of uses on a legal non-conforming lot without public street frontage, expanding the existing allowed use of Bulk Fuel Storage to add filling and Planning Commission Agenda— 12/O1/2020 storage of other fuel containers (propane storage). The PUD would be amended to accommodate this change. ANALYSIS The original PUD for the property relates to the need to find a relocation site for bulk fuel facilities that existed on land that is now the site of the City's Community Center. To redevelop the site for the proposed Community Center proj ect, the City needed to negotiate an alternative location for the fuel storage that existed on the property at the time. The site in question was a separate lot of record, zoned industrial, and was available for this limited use, through a negotiation with the adjoining property owner, who operates an industrial use (Electro Industries) on the northerly adjoining parcel, with frontage on River Street. The PUD approval for the new bulk oil facility was little more than an accommodation to relocate the vertical bulk fuel tanks to that property, and create access permission through the Electro Industries property for the trucks serving the bulk fuel uses. There was limited, if any, occupancy of the site, other than truck services to fill bulk fuel between the tanks and tankers, either incoming, or outgoing. Due to the limited activity, and the long term prospects for other changes to the site (and the adj oining Electro Industries site), very few improvements were required of the original PUD, even though the zoning ordinance would have required them, as it would now. The applicant now seeks approvals to accommodate additional fuel container filling and storage on the property. In part, these approvals are necessary to accommodate uses that have been introduced to the site over time, without the typical PUD amendment processing. Those uses include: • Outdoor storage of propane containers • Filling of propane containers • Use of shipping container as shelter for the filling operation • Use of shipping container for other storage The terms of the original PUD included a clause that changes to the use of the site would initiate a requirement for PUD amendment. This review would include site or building improvements which were foregone under the originally limited use and occupancy approvals. Under typical industrial zoning requirements, as well as related building and fire code standards, the following site improvements would be required for development of the property: o Paved and curbed parking and circulation for trucks and other vehicles 2 Planning Commission Agenda— 12/O1/2020 o Surfaced outdoor storage areas o Screening of storage from adjoining non-industrial property o Buildings meeting the City's building materials and construction ordinances o Landscaping of all areas not used for buildings or parking/circulation o Buffer zones and plantings adj oining public rights of way and residential property o Stormwater management improvements, including ponding or other improvements as needed o Fire protection requirements — this would include an ongoing requirement to provide a fire hydrant on the property (a condition of the original PUD approval) The applicant is seeking the PUD amendment to accommodate the storage and filling activities as noted above. With PUD zoning processes, the objective is to develop property in a way that meets the City's land use objectives, although specific zoning standards are modified under the PUD. Planning staff believes that the PUD amendment represents a means for bringing the property closer to conformance with typical industrial development standards. It is understood that the increase in activity on the site is limited, that much of the site will remain available for future development at this time, and that full compliance with City standards is a significant burden to impose on the changes now proposed. As such, staff would recommend modified requirements, and waiving of certain common standards, as well as a phasing of certain improvements to facilitate the expanded uses on the property. This approach has been used with other industrial properties that have grown under substandard site conditions. Standards for consideration at this time include the following: 1. Installation of the required hydrant, a holdover condition from the prior PUD approval. It is staff's understanding that this project is in process as of the date of the Planning Commission meeting. 2. Paving of all circulation and parking areas, to be designated on a revised site plan. The applicant may propose a phased paving plan over a period of a few years if desired. Staff would not recommend requirement of curbing, as circulation can be managed without curb installations, and no apparent stormwater management issues are present at this time or foreseen by this amendment. 3. Ground surface treatment of outdoor storage areas to control weed growth and drainage. This may include gravel or similar surface, also to be denoted on the revised site plan. Planning Commission Agenda— 12/O1/2020 4. Notation on the revised site plan of the limits of use and improvements, which may be expanded and amended under the PUD amendment process identified in the Zoning Ordinance. 5. Replacement of the shipping container or containers with buildings that meet the City's requirements for materials and other code requirements. A timeframe for phasing this change would also be possible, perhaps within one year. 6. Initial planting/landscaping improvements at the south boundary of the property along I-94, as well as the remaining area along the east boundary with the residential neighborhood, anticipating future expansion of the uses on the site, including potential outdoor storage. Beginning those plantings at this time with small materials could be cost effective, and create a more effective screen by the time the any expansion would be likely. This requirement provides consistency with the City's buffer yard standards, as well. The original CUP required buffering along the interstate. B. ALTERNATIVE ACTIONS Decision 1. Amendment to Conditional Use Permit Planned Unit Development Motion to adopt Resolution PC-2020-036 recommending approval of the Conditional Use Permit for Bulk Fuel storage and filling, subj ect to the provisions of Exhibit Z. 2. Motion to deny adoption of Resolution No. PC-2020-036, based on findings identified following the public hearing. 3. Motion to table action on the resolution, subject to the submission of additional information. C. STAFF RECOMMENDATION Staff recommends approval of the Conditional Use Permit PUD for Bulk Fuel storage, filling, and related activities with the conditions identified in Exhibit Z. With the proposed conditions, the property would be utilized in a manner consistent with the current zoning, and the phased improvements would accommodate the applicant's interest in managing improvement costs with longer term intensification of the uses on the property. The intent of the PUD in this recommendation would be to bring the property closer to conformance with the City's typical zoning requirements without overburdening the property owner with costs that discourage the use of the parcel overall. 0 Planning Commission Agenda— 12/O1/2020 D. SUPPORTING DATA A. Resolution PC-2020-036 B. Subject Site Image (Current) C. Subject Site Image (2003) D. Applicant Narrative E. Site Plan F. Site Images G. Original CUP Proceedings and 1999 Site Plan Z. Conditions of Approval EXHIBIT Z Conditional Use Permit for an Amendment to a PUD 2156 River Street West PID: 155500041302 Installation of the required hydrant, a holdover condition from the prior PUD approval. It is staff's understanding that this project is in process as of the date of the Planning Commission meeting. 2. Paving of all circulation and parking areas, to be designated on a revised site plan. The applicant may propose a phased paving plan over a period of a few years if desired. Staff recommends waiving of curbing requirements for this site. 3. Ground surface treatment of outdoor storage areas to control weed growth and drainage. This may include gravel or similar surface, also to be denoted on the revised site plan. 4. Notation on the revised site plan of the limits of use and improvements, which may be expanded and amended under the PUD amendment process identified in the Zoning Ordinance. Replacement of the shipping container or containers with buildings that meet the City's requirements for materials and other code requirements. A timeframe for phasing this change would also be possible, perhaps within one year. 6. Additional initial planting/landscaping improvements at the south boundary of the property along I-94, as well as remaining area along the east boundary with the residential development. 7. Other staff comments and recommendations. 5 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2020-036 RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AMENDMENT RELATING TO THE EXPANSION OF BULK FUEL USES AND STORAGE WHEREAS, the applicant is proposing to the use of a Bulk Fuel site on an existing non- conforming parcel, with a PID of 155500041302; and WHEREAS, the subject property is zoned I-2, Heavy Industrial, in which the current use is allowed through a Conditional Use Permit Planned Unit Development; and WHEREAS, the proposed expansion of uses on the site require approval as a part of an amendment to the original Planned Unit Development on the subject parcel; and WHEREAS, the proposed use and site improvements, subject to the conditions identified in Exhibit Z of the applicable staff report for December 1 st, 2020, are consistent with the intent for PUD and the City's land use objectives for the site; and WHEREAS, the Planning Commission held a public hearing to consider the matter at its regular meeting on December lst, 2020 and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: 1. The proposed amendment is consistent with the intent of the Monticello Comprehensive Plan. 2. The proposed amendment will meet the requirements of the Monticello Zoning Ordinance. 3. The proposed amendment will not create undue burdens on public systems, including streets and utilities. 4. The proposed amendment will not create substantial impacts, visual or otherwise, on neighboring land uses. The proposed amendment is found to be consistent with the proposed and planned improvements in the PUD. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2020-036 NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota that the proposed Conditional Use Permit/Planned Unit Development amendment is hereby recommended for approval, with the following conditions: Installation of the required hydrant, a holdover condition from the prior PUD approval. It is staff's understanding that this project is in process as of the date of the Planning Commission meeting. 2. Paving of all circulation and parking areas, to be designated on a revised site plan. The applicant may propose a phased paving plan over a period of a few years if desired. Staff recommends waiving of curbing requirements for this site. 3. Ground surface treatment of outdoor storage areas to control weed growth and drainage. This may include gravel or similar surface, also to be denoted on the revised site plan. 4. Notation on the revised site plan of the limits of use and improvements, which may be expanded and amended under the PUD amendment process identified in the Zoning Ordinance. 5. Replacement of the shipping container or containers with buildings that meet the City's requirements for materials and other code requirements. A timeframe for phasing this change would also be possible, perhaps within one year. 6. Additional initial planting/landscaping improvements at the south boundary of the property along I-94, as well as remaining area along the east boundary with the residential development. 7. Other staff comments and recommendations. ADOPTED this lst day of December, 2020, by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING COMMISSION : 2 Sam Murdoff, Chair CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2020-036 ATTEST: Angela Schumann, Community Development Director o .. '�I ., , . � �. . � �!1 � . l, ; � � � c , � �' . y ��.� . �.. ,� ' -~:l �, I � � � �--- yy� � �r� i4.e :J .�`�-�� '+-� 4 . --�r„ [� . -�y ..� '.�. . �. 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Date created: 11/17/2020 LastData Uploaded:ll/17/20203:51:09AM Developed by�.i Sehneider G£OSPATIAL Be�u�dr Ir7PL & PR�PAhIE City of Nkanticello 505 Walnut Si. #1 Manticello, M� 55362 RE: Amended C.U.P. far Monticella 8ulk Plant, LLC Dear City of Monticello: i ha�e been informed by City Staff that Beaudry Oil & Propane is no longer rneeting the C.U.P. requirements in the 1999 C.U.P. set farth by Jeff Michaelis, dba as Ri�erside Oil. At that iime, there were three buildings on the praperty. We have since r�mo�ed and replaced ane buildir�g with two portable metal sheds where we are filling 20 Ib cylinders for our "Pro to Go" di�ision. We are also using this facility for or�r residentiial/Commercial propane division which has a �eed for a storage area for small prapane tanks. 8ath areas are set forth on the sur�ey. We wauld ask that the 1999 C.U.P. would be amended to allow for extra tank starage and the portable meta� storage sF�edS. We belie�e that filling the cylinders in more of an open air atmosphere is safer than insid� a building. We purposely moved the propane tank storage area to one side of the lot so as nat to be visible frorrt 194 and to the City of Moraticella. We have cantacted a contractor to �aint 3 of the buildings'to calor caordinate with the newest of the bu�ldings. Upon the amended C.U.P., we will paint and eolor caordinate alf the buildings for an excedl�nt representatior� of our company and the City of Monticello. Also, because of this facility, even though it is storage onfy, we cantinue to attract jabs fram the Monticello area. 7hank you for your consideration on this ir�portant matter, D!'ES�L �LlEL GA.SQL.1lV'E' FLIEL L]!L LU8l21CANT5 PRaPANE 530 ProctorAvenue NV1l, flk River, MN 5533U • Phone: 763-4!41-2383, 800-637-4117 • Fnx: 763-�i41-1688 • BearrdryQil.com 2 � o— O � 3 � � � � ; o � � � c z _— _ — f6"49SS� — "- s � 0 Z. �v' � I i �w � � W � �', oaW �5�� Z2 0� Uh� L 20� _ - � rs — 1N3n'35b'3 553N`J3 �8 S53N`JNI _ N 1N3m'3Sd3.�l17/Ll�� _� f — — �� t -�� 0 y�! 3N 3H1 �0 4�� MS 3H1 >v '•... 3� 3� � �v- v� �t 03 - o� s3rn y v V3 _ _ So 3 n _ � + /C ��,. a 0P� k M �$15 \ o ,� 2 � e � n/kR9og ° m �y0� �o �� 3 n � � �� Ry P / W < DO�P ��y� � � ¢ y (L� oF \� i /h��.o \ac h � � �� F�P �� , S 0 / G� � 1� �� 5� _ ��P �0�� — o �� V "� _�� —_ "�`� in N h O '� w ^ 3fi k � h � 0 � � O n°�j q ae�i � °"�'N N o�,� a `° s �°� �. �� o F Ng°a A�gela Yhumaev� wity Development Direcmr Clty of Ema�( conesyondvnce ta andJrom the d'ty ofMonticvl(o governmvnt �'ce is suty'ut to INeMinnesota Govv�nmenlDataPrartius act and may be A'srlosedto thirdymties. utlr� em �M�dmonncellomnun WITI�'`� I �� o� "'W"'•�' GoExshange.com � cikPivar.M111fi3,941.238d N� EXC„4NGE �\I NetWeigM1itilbs �Coni7aree lo ihe Nal:onaiq�e�9e � � !°' I v�� +�n y�'� �� M► � � Qr�� ' �"��r>�� ♦ o� �, `��•�� ► a ^.�(t`��i',�' >.�a �E a� p, `� ��( �_ � 3 �e _�y � � �'''�.�q��`�e; �✓�,°��. ,`� � _...�_ _ � ��'to ° y, r� ., 4� ��' ' •at ta� _ ,. 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STATE OF MINNESOTA COUNTY OF WRI(UHT APPLICANT: Jeffrey Michaelis, dba Riverside Oil �U4303 '�F FtCc (1�' CpUNl Y 42ECuKUtn WitlCNT �AUNTY.MINNE$0r� CERilFI�D T[� tJE FtL�t� i..R.')�t?R klvf�f:i'-F:R f�+J a0 MAR � 5 PM I� 06 MAflCiA GANTTO.CQ,RECQRDER e�Y.��°�,�� » �� G(� �tv- ...� MONTICELLO CITY COUNCIL CONDITIONAL USE PROCEEDINGS ORDER # 99-008 GRANTING CONDITIONAL USE PERMIT The above entitled matter came to be heard before the Monticello City Council this 6th day of April, 1999 on a request far a Conditional Use Permit pursuant to the City of Monticello 7oning Ordinance far the following described property: Part of SW 1/4 of NE U4 of Section 4, Township 121, Range 25 (2150 W. River Street) IT IS ORDERED that a Conditional Use Permit for concept plan and final plan for a conditional use permit to allow a planned unit development for a subdivision without direct access to a public street and also to allow paving and curb reduction in a I-2 zone be granted upon the following conditions: 1. The pine trees, or equivalent, must be retained for future screening & buffering. 2. Additional landscaping is installed along the freeway frontage. 3. A fire hydrant must be installed within 300 ft. of the site within 5 years at the owner's expense. 4. Review & approval by the City Engineer regarding circulation & drainage. 5. Future expansion on the site will require a new City review of curbing & paving requirements. STATE OF MINNESOTA) ) ss COUNTY OF WRIGHT ) � � 1 � � i� x��„�" CITY OF MONTICELLO I, Rick Wolfsteller, City Administrator for the City of Monticello, do hereby certify that I have compared the foregoing copy of Order # 99-008 granting a Conditional Use Permit with the original record thereof preserved in my office, and have found the same to be a correct and true transcript of the whole thereof. A copy of this Order has been forwarded to the applicant. IN TESTIMONY WHEREOF, I have hereunto subscribed m hand at Monticello, Minnesota, in the County of Wright on the � day of �� _ � Rick Wolfsteller, City dministrator °�O��C� 3 ��LE COP1� %�o v.s�. �Ce e� `"� ---__-��-b�� Jeffrey Michaelis; d.b.a. Riverside Oil, Inc P.O. Box 608 1256 West River Street Monticello, Minnesota 55362 August 26, 1998 SUBJECT: Requirements of Conditional Use Permit #99- -- Assessment Agreement Jeffrey Michaelis; d.b.a. Riverside Oil, Inc. agrees to allow the City of Monticello to assess for Storm Sewer Trunk Fees as listed below: s, i3 � Newly Developed Area (_ Acres @ $�;9'33/Acre) $ .00 The Jeffrey Michaelis; d.b.a. Riverside Oil, Inc hereby waives public hearing notice requirements associated with special assessment for trunk storm sewer, trunk water and trunk sanitary sewer. The City of Monticello agrees that the assessment will be over a term of ten (10) years with interest charged at 6 I/2 % per year on the unpaid balance. Jeffrey Michaelis; d.b.a. RiversidE Oil, Inc Date by Mr. Jeffrey Michaelis its Sole Proprietor/Owner �� ;�. ,i� �' >� , :I � � r �� "`'`--3 2, � � `'_' . --._.��, . '-------_.__._ _ � j B � ' � , . �________ ____ -�--__. _ _' 2 R -�---�. 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'` , / ; . , �. , TO: Monticello Planning Commission FROM: *Darlene Solberg 11693 Spruce Drive *Judy Hayungs 11603 Spruce Drive *Kyle and Cheryl Anderson 11647 Spruce Drive Tuesday November 24, 2020 *Jean Forster 11641 Spruce Drive *Steve and Pat Cina 11667 Spruce Drife TimberRidge townhome owners RE: Beaudry Oil planning of fuel storage area behind our townhomes. First, we apologize that we are not appearing in person before your commission but with the virus we are not comfortable being in public places at this time. Saying that, we would still like you to be aware of some of the concerns we have with the gas storage tanks planned to be located behind our townhomes by the Beaudry Company. We know that Beaudry is a well-known company and has a fairly good reputation, but saying that, we, and some others, still have some concerns as it is being planned to be quite close to our very large townhome development and if there were to be a problem it could create a very dangerous situation. We know they are saying it would be well surrounded by a buffer and away from our actual development but it still isn't that far. We are also wondering about how many trucks would be coming and going on West River Street to the facility. There are businesses there now that have been good neighbors with large trucks in and out but we are concerned about how much more truck traffic this facility would create. We have been told by city staff that Beaudry says these storage containers would be small. Safety is our main concern and even with smaller storage containers located there if even one ever had a problem it could create concerns for our development. There is a also concern that even though they're saying they are only storing smaller containers, which aren't actually that small, that at some point they might decide to store large ones. We want to make sure that does not occur. One last concern is what this storage facility would do to property values of those it is located closest too. With it put there would value of the homes go down and that could also affect the amount of taxes the city receives? We are a very large development with 96 townhomes and just want to make sure that our development is always a safe and great place to live. Thank you for your time and consideration of our concerns. Sincerely, Darlene Solberg, Judy Hayungs, Kyle and Cheryl Anderson, lean Forster, Steve and Pat Cina Planning Commission Agenda — 12/O1/2020 2B. Public Hearing — Consideration of a Repuest for Map Amendment (Rezoning) from A-O (A�ricultural Open Space) to R-1 (Sin�le Familv Residence) District, Amendment to Conditional Use Permit for Development & Final Sta�e Planned Unit Development, and Preliminarv & Final Plat for Featherstone 5th Addition, a 26 Lot Sin�le Familv Development. Applicant: Novak-Fleck (Horst Graser). (NAC) Property: Planning Case Number: Legal: Outlot A, Featherstone 4th Addition PID: 155-252-000010 2020-040 A. REFERENCE & BACKGROUND Request(s): Preliminary Plat (and Final Plat) to create 26 single family lots and one outlot; Development and Final Stage PUD (through amendment to conditional use permit for PUD); Rezoning to R-1, Single Family Deadline for Decision: Land Use Designation: Zoning Designation: Overlays/Environmental Regulations Applicable: Current Site Use: Surrounding Land Uses: North: East: South: West: January 4, 2021 Placesto Live Existing: A-O Agricultural Open Space District Proposed: R-1, Single Family Residence District The purpose of the "R-1" single family district is to provide for low density, single family, detached residential dwelling units and directly related complementary uses. NA Agriculture Single Family Residential Single Family Residential Agriculture Agriculture Project Description: The applicants are proposing to plat (and rezone) an additiona1261ots, continuing the development of the single family portion of the Featherstone development. This project was originally preliminary platted in 2003, with a recent final plat for 241ots in 2018. Planning Commission Agenda — 12/O1/2020 ANALYSIS Preliminary Plat and Development Stage Planned Unit Development In 2003, the City approved a Preliminary Plat and a Planned Unit Development for Featherstone, consisting of approximately 150 acres of single and two-family residential land, as well as approximately 10 acres of commercial use at the intersection of 85th Street NE and Highway 25, and an additional 60 acres of industrial along Highway 25 in the northwest portion of the 220 acre site. Between that time and 2007, Featherstone lst and 2"d Additions were final platted over approximately 50 acres, creating 87 single family lots and parkland. Recently, the 3ra and 4th Featherstone Additions have added an additiona148 single family lots. While technically separate, the Preliminary Plat and Development Stage PUD approvals typically run together, and share many of the same comments and review notes. Thus, this report consolidates the comments for these two approvals, although the Planning Commission will be asked to consider separate resolutions for each action. As noted above, the applicants continued in 2017 (3rd Addition) and 2018 (4tn Addition) to continue development with single family lots consistent with the original preliminary plat approval. The City took the position that a replat consistent with the original would be reviewed under the original PUD and zoning approvals granted to the proj ect. The current proposal would final plat an additiona126 single family lots, with the developed portion of the proposed plat consisting of 16.71 acres. Outlot A of the 4tn Addition, currently a 60.7 acre outlot, would be reduced to approximately 43.94 acres and become Outlot A of the new Sth Addition. Although a Preliminary Plat for this area was previously approved, the applicant is required to re-process the approval, as according to the Development Agreement recorded with the original proj ect, the previous Preliminary Plat approval expired after 8 years. The proposed plat is consistent with the original approval. Further, under the approvals applicable at the time of the original proposal, PUD was treated as an additional process (but not a separate zoning district) allowing flexibility in development design. Featherstone proceeds under the original processing. Lot Dimensions The applicable R-1 zoning standards are as follows: Lot Area (Average): 12,000 square feet Lot Width (Average): 80 feet (70 minimum) Front Setback 30 feet 2 Planning Commission Agenda — 12/O1/2020 The proposed plat has lot sizes that range in area from 13,504 square feet to more than 71,000 square feet. Lot widths are listed at 85 feet, with a few at more than 100 feet. The lots in question easily meet the applicable averaging requirement. Plat Layout A portion of an existing stormwater pond, developed at the time of the previous phases, occupies the rear yard areas of Lots 1-4, Block 3, in the eastern portion of the plat. A new stormwater pond is proposed for the center portion of the plat, which occupies the rear yard areas of Lots 1-9, Block 2. The project also includes two stubbed street extension. To the south, 89h Street is extended for connection to future phases of Featherstone. Additionally, Street G is constructed with a stub that will eventually loop around to reconnect with 89th Street. One note relates to the street naming. The proposed street name will need to meet the City's requirements. This change should be made to a revised Preliminary Plat drawing, as well as to the proposed Final Plat. Easements The applicant's Preliminary Plat shows typical drainage and utility easements along the perimeter of all lots, in addition to covering the existing stormwater pond noted above. The detail shows the easements as 6 feet interior, and 12 feet along streets and at the perimeter of the plat (where adj acent to other plats), consistent with City requirements. There is a larger easement along the northern border of the plat for an existing powerline corridor and for public drainage purposes. Park Dedication The developer has not shown additional park dedication on the draft preliminary plat. However, in follow-up conversations with the developer, it is the intention to dedicate at least the required 11% of park land with the plat. The 11% dedication of land will be made by revising the preliminary plat to include the commensurate portion of the last outlot area originally planned for dedication for the linear park system. This outlot is located at the far southern portion of the plat, along 85th Street and is labeled as Outlot F. The original Preliminary Plat accommodated the linear park design noted above. The PARC will review this plat and the proposed dedication during its regular meeting on December 3rd. The City and applicant should also verify that the park dedication agreements from the original approval are reiterated in the new Development Agreement covering the proposed Sth Addition, and recorded against remaining Outlots to ensure that the park dedication requirements will be met as originally planned. Rezoning As noted, the applicant is seeking rezoning of the site from A-O, Agricultural Open Space District to R-1, Single Family Residence District. The subject area is guided "Places to Live", and the low-density, single family pattern is the long-planned-for use of the property. Concurrent with approval of the Final Plat, the City Council may Planning Commission Agenda — 12/O1/2020 adopt the rezoning ordinance establishing the R-1 Zoning District over the new platted area. Final Plat. The applicant is seeking a Final Plat approval concurrent with the proposed Preliminary Plat. While the Subdivision Ordinance does not provide for Planning Commission review of the Final Plat, the plat and background are provided with this packet for context. Staff has noted one inconsistency in the North arrow labeling, as well as the street naming issue noted earlier, which will require correction. The City Council will review and act on the Final Plat as a part of its regular process. B. ALTERNATIVE ACTIONS Decision 1. Rezoning Motion to adopt Resolution No. PC-2020-037, recommending approval of the Rezoning from A-O, Agricultural Open Space to R-1, Single Family Residence District, based on the findings in said Resolution. 2. Motion to deny adoption of Resolution No. PC-2020-037, based on findings identified following the Public Hearing. 3. Motion to table action on the resolution, subj ect to additional information as requested by the Commission. Decision 2. Preliminary Plat L Motion to adopt Resolution No. PC-2020-038, recommending approval of the Preliminary Plat for Featherstone Sth Addition, subj ect to the Conditions listed in Exhibit Z of the staff report, and based on the findings in said resolution. 2. Motion to deny adoption of Resolution No. PC-2020-038, based on findings identified following the Public Hearing. 3. Motion to table action on the resolution, subj ect to additional information as requested by the Commission. Decision 3. Development Stage PUD 1. Motion to adopt Resolution No. PC-2020-039, recommending approval of the Development Stage PUD for Featherstone Sth Addition, subj ect to the Conditions listed in Exhibit Z of the staff report, and based on the findings in said resolution. 2. Motion to deny adoption of Resolution No. PC-2020-039, based on findings identified following the Public Hearing. 0 Planning Commission Agenda — 12/O1/2020 3. Motion to table action on the resolution, subj ect to additional information as requested by the Commission. C. STAFF RECOMMENDATION Staff recommends approval of Resolutions for Rezoning, Development Stage PUD, and Preliminary Plat, as stated in Alternative 1 for each decision. The proposed plat is consistent with the expectations of the original plat proposal for the area, and all lots are consistent with the requirements of the current R-1 zoning district. D. SUPPORTING DATA A. Resolution PC-2020-037, Rezoning B. Resolution PC-2020-038, Preliminary Plat C. Resolution PC-2020-039, Development Stage PUD D. Rezoning Ordinance, Draft E. Aerial Site Image F. Applicant Narrative G. Proj ect Plans a. Existing Conditions b. Preliminary Plat c. Lot Tabulation d. Grading and Erosion Construction Plan e. Utility & Street Construction Plan £ Landscape Plan H. Final Plat I. 2003 Preliminary Plat, including Park Layout J. Engineer Comment Letter, dated November 19th, 2020 Z. Conditions of Approval 5 Planning Commission Agenda — 12/O1/2020 EXHIBIT Z Preliminary Plat and Development Stage PUD for Featherstone 5t'' Addition PID 155-252-000010 Outlot A, Featherstone 4th Addition Lots on curves are re-notated to indicate actual lot width per Zoning Ordinance definition. 2. Street extension for 89th Street NE is constructed to its full extent in the plat. 3. Street extension for Street 6 is constructed to its full extent and connects to 89th Street NE. 4. The street name is subj ect to the approval of City requirements. 5. Park Dedication requirements for the full Featherstone proj ect are reiterated, and if necessary, re-calculated and included in the updated Development Agreements and recorded against the current and future phases. 6. Compliance with the terms of the City Engineer's report, dated November 19th, 2020 7. Compliance with other staff comments as submitted. 0 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2020-037 RECOMMENDING APPROVAL OF A ZONING MAP AMENDMENT REZONING THE SUBJECT PROPERTY FROM "A-O", AGRICULTURAL OPEN SPACE DISTRICT TO "R-1", SINGLE FAMILY RESIDENCE DISTRICT WHEREAS, the applicant has submitted a request to rezone a portion of Outlot A, Featherstone 4th Addition (being replatted as Featherstone Sth Addition) subject to its platting into single family residential lots; and WHEREAS, the proposed amendment is consistent with the long-term use and development of the property suggested by the Comprehensive Plan; and WHEREAS, the original preliminary plat for the area anticipated low-density residential uses for the subj ect area; and WHEREAS, the Planning Commission held a public hearing on December lst, 2020 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: The rezoning is an appropriate means of furthering the intent of the Comprehensive Plan for the site. 2. The use of the site for low-density residential development is consistent with the City's economic development objectives. 3. The amendment results in a zoning designation that more closely achieves the goals and objectives of the Comprehensive Plan than would the current agricultural zoning. 4. The amendment results in the potential for development that would be compatible and consistent with the existing surrounding land uses in the area. The resulting land uses will have impacts on public services, including sewer, water, stormwater treatment, and traffic which have been planned to serve the property for the subject property as proposed. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2020-037 NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota, that the Planning Commission hereby recommends that the Monticello City Council adopts Ordinance No. rezoning the subj ect property from "A- O", Agricultural Open Space to "R-1", Single Family Residence District. ADOPTED this lst day of December, 2020, by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING CONINIISSION : ATTEST: Sam Murdoff, Chair Angela Schumann, Community Development Director 2 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2020-038 RECOMMENDING APPROVAL OF A PRELIMINARY PLAT FOR FEATHERSTONE 5t'' ADDITION WHEREAS, the applicant seeks to develop property legally described as Outlot A, Featherstone 4rd Addition; and WHEREAS, the applicant has submitted a request to plat said property into twenty-four parcels, and develop it for single family residential use; and WHEREAS, the site is guided for residential uses under the label "Places to Live" in the City's Comprehensive Plan; and WHEREAS, the proposed Plat is consistent with the long-term use and development of the property for residential uses; and WHEREAS, the Planning Commission held a public hearing on December 1, 2020 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: The Plat provides an appropriate means of furthering the intent of the Comprehensive Plan for the site by continuing the development plans for residential use. 2. The proposed improvements on the site under the Preliminary Plat are consistent with the needs of the development in this location as a residential area. 3. The improvements will have expected impacts on public services, including sewer, water, stormwater treatment, and traffic which have been planned to serve the property for the development as proposed. 4. The Plat is consistent with the intent of the City's economic development objectives, as well as with the intent of the R-1, Single Family zoning regulations. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2020-038 NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota, that the Planning Commission hereby recommends that the Monticello City Council approves the Preliminary Plat for Featherstone Sth Addition, subject to the conditions listed in Exhibit Z of the staff report as follows: 1. Lots on curves are re-notated to indicate actual lot width per Zoning Ordinance definition. 2. Street extension for 89th Street NE is constructed to its full extent in the plat. 3. The street name is subject to the approval of City requirements. 4. Park Dedication requirements for the full Featherstone proj ect are reiterated, and if necessary, re-calculated and included in the updated Development Agreements and recorded against the current and future phases, as noted in this report and per Parks and Recreation Commission recommendations. 5. Compliance with the terms of the City Engineer's report, dated November 19, 2020 6. Compliance with other staff comments as submitted. ADOPTED this lst day of December, 2020, by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING CONINIISSION : ATTEST: Sam Murdoff, Chair Angela Schumann, Community Development Director 2 CITY OF MONTICELLO WRIGHT COUNTY, MINNNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2020-039 RECOMMENDING APPROVAL OF AN AMENDMENT TO A DEVELOPMENT STAGE PLANNED UNIT DEVELOPMENT FOR FEATHERSTONE 5TH ADDITION, A 26-LOT SINGLE FAMILY RESIDENTIAL PLAT WHEREAS, the applicant has submitted a request to rezone its property currently platted as Outlot A, Featherstone 4th Addition, from A-O, Agriculture Open Space to R-1, Single Family Residence District; and WHEREAS, the applicant concurrently proposes to develop the property for single family uses under the previously approved Planned Unit Development; and WHEREAS, the site is guided for residential uses under the label "Places to Live" in the City's Comprehensive Plan; and WHEREAS, the proposed PUD, along with the companion Plat, are consistent with the long- term use and development of the property for commercial uses; and WHEREAS, the Planning Commission held a public hearing on December lst, 2020 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the recommendation of approval: The PUD provides an appropriate means of furthering the intent of the Comprehensive Plan for the site. 2. The use of the site for single family residential uses is consistent with the City's interest in promoting the long-term planned land uses in the area. 3. The proposed improvements on the site under the Development Stage PUD are consistent with the needs of the PUD in this location. 4. The improvements will have impacts on public services, including sewer, water, stormwater treatment, and traffic which have been planned to serve the property for the development as proposed. The PUD flexibility for the project, including incorporation of original building standards and other zoning requirements, are consistent with the CITY OF MONTICELLO WRIGHT COUNTY, MINNNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2020-039 intent of the City's economic development objectives, as well as with the intent of the PUD zoning regulations. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota, that the Planning Commission hereby recommends that the Monticello City Council approves the Development Stage PUD, subj ect to the conditions listed in Exhibit Z as follows: 1. Lots on curves are re-notated to indicate actual lot width per Zoning Ordinance definition. 2. Street extension for 89th Street NE is constructed to its full extent in the plat. 3. The street name is subject to the approval of City requirements. 4. Park Dedication requirements for the full Featherstone proj ect are reiterated, and if necessary, re-calculated and included in the updated Development Agreements and recorded against the current and future phases, as noted in this report and per Parks and Recreation Commission recommendations. 5. Compliance with the terms of the City Engineer's report, dated November 19, 2020 6. Compliance with other staff comments as submitted. ADOPTED this lst day of December, 2020, by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING CONINIISSION : ATTEST: Sam Murdoff, Chair Angela Schumann, Community Development Director 2 ORDINANCE NO. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE 10 OF THE MONTICELLO CITY CODE, KNOWN AS THE ZONING ORDINANCE, BY REZONING THE FOLLOWING PROPERTY FROM A-O, AGRICULTURAL OPEN SPACE DISTRICT TO R-1, SINGLE FAMILY RESIDENCE DISTRICT: FEATHERSTONE 5t'' ADDITION THE CITY COUNCIL OF THE CITY OF MONTICELLO HEREBY ORDAINS: Section 1. The zoning map of the City of Monticello is hereby amended to rezone the following described parcels from A-O, Agricultural Open Space to R-1, Single Family Residence District: PID NUMBERS: 155-252-000010 (See attached Legal Description) Section 2. The City Clerk is hereby directed to mark the official zoning map to reflect this ordinance. The map shall not be republished at this time. Section 3. The City Clerk is hereby directed to make the changes required by this Ordinance as part of the Official Monticello City Code, Title 10, Zoning Ordinance, and to renumber the tables and chapters accordingly as necessary to provide the intended effect of this Ordinance. The City Clerk is further directed to make necessary corrections to any internal citations that result from said renumbering process, provided that such changes retain the purpose and intent of the Zoning Ordinance as has been adopted. Section 5. This Ordinance shall take effect and be in full force from and after its passage and publication. The ordinance in its entirety and map shall be posted on the City website after publication. Copies of the complete Ordinance and map are available online and at Monticello City Hall for examination upon request. ADOPTED BYthe Monticello City Council this day of December, 2020. Brian Stumpf, Mayor ATTEST: ORDINANCE NO. 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'�' A� r ' I�. r . .. r � � � „• • . -. _,r _ �... �- , _. .` 1 i. 4 Featherstone 5t" Addition Land Use Application: Gold Nugget Development submitted a land use application to process, review, and approve Featherstone 5t" Add, a detached single-family residential development. The application requests approval for rezoning from A-O Agricultural Open Space to R-1 single family residential, final PUD Stage, and Preliminary and Final Plat. The 5th phase of the Featherstone consists of 26 single family lots. If approved, construction is scheduled to begin in the spring of 2021 and will take 6-8 weeks to complete. History and Background: Featherstone 5th Addition is the 5th development phase of the Featherstone PUD which was granted PUD development stage approval in 2003. Preliminary plat approval was also granted at the same time but expired in 2013. Featherstone is a multiuse PUD consisting of 220 acres of planned residential, commercial and industrial land. Approximately 150 acres are designated residential, 60 acres industrial, and 10 acres commercial. None of the industrial/commercial land has been developed. The principle reason is sewer and water has not been available. The first four phases plus the proposed 5th Addition total 94.09 acres leaving approximately 56 vacant residential acres. The required park dedication for the PUD was all land totaling 15.99 acres. The park configuration is a linear open space system terminating at a 10-acre park/open space adjacent to 85th Street. To date 6.41 acres have been dedicated to the city. There is no public open space dedication in the 5t" Addition. The first 4 additions plus the 5th addition have followed the design of the approved Featherstone PUD. The average single-family lot size in the PUD is approximately 14,000 square feet and the average lot width is in excess of 85 feet. The first phase of Featherstone was approved and constructed in 2003. To date, four additions have been constructed for a total of 135 lots. The first four additions did not have homeowners' associations and one is not planned for the fifth addition. The undeveloped part of the PUD totaling about 120 acres is currently leased to an area farmer. Novak-Fleck Inc. has been the principle builder from the beginning. However, Progressive Builders Inc. and Novak Construction have been involved as builders in the last two phases. Featherstone 5th Addition Design: Featherstone 5t" Addition includes 26 single family lots and one outlets totalling 60.65 acres. Outlot A, totaling 43.94 acres will eventually be replated into future residential phases. The lots and right of way total 16.72 acres for a density of 1.55 units per acre and an average lot size of slightly over 28,OOOsquare feet. The majority of the lots will have full basements, with the opportunity for walkout and lookout style options. 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U LL ~ Y N WW z a � � � � W _ � Q w � I,� ,nl'. � �s� s ��n� - „z I a � � o' � � � � � a � � o < a � � c a o < W s 3- 9 0� <�� N � � N �. a a � � § a - � � $ - ----I I I � - -u� avoa -- -AiNnoo - —_ -- — — isvaFuao� 3n�anv — � I _ __-- -_ - — (JOSNOW43 /� -`_ � i _� __.-_____ __ --� +.— �C--- _.— -_ _______ - —i� _— _ — _ __— —�� — — � � � ' — �� — _ �I � _ ❑ �� - � I� d� - - I II I �� ;� I ��` � � I�� `� � �'�� - � �,�� — �.. �',,'�,I o _ � �� _ G — _ g � � = rv O _ � � O < - I�� I'� I o �� _ � - _ � o ,� _ i�,i o� - �I I� � 'i II F o -�� o � < o �B — �—� € I�I�� \ o �� I I, � _ o ; o � u• �, �', ��, � � �� O ';� �'�L � ,- ��_ � ,,,I€ a --_ � � � - i�'�I m � ;,,'I �� o � �,�.��', a '!;� ��__; �� a �!II � �, �� i��l \ �, �� \�� i � � °ro, �,, � � � � �� \�iq; ,, " \ � � �� '�—��_ I ��, � � �� s , � '�I � ��' �, � �� ,�� ,. �� ,., o � � �_ � zza=aJ � _ .�b=- �Nh� z 0 u~i --------- � � o=-------- a N � � O z � � J O a a W z z � � W � z W > a a z W x 0 ti wsb November 19, 2020 Mr. Matt Leonard City Engineer/Public Works Director City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Re: Featherstone 5th Preliminary/Final Plat & Plans — Engineering Review City of Monticello Project No. 2020-040 WSB Project No. R-017170-000 Dear Mr. Leonard: We have reviewed the revised civil plans and preliminary plat dated November 2, 2020 as prepared by Pioneer Engineering. The applicant proposes to construct 26 single family lots within approximately 60 acres of land. The documents were reviewed for general conformance with the City of Monticello's general engineering and stormwater treatment standards. We offer the following comments regarding engineering and stormwater management matters. General / Preliminarv Plat (Plat, Sheets 1- 3) Provide final street names on future plat/plan submittals. 2. With future submittals provide a removals/demolition plan. Sanitarv Sewer & Watermain Utilitv Plans (Sheets 4- 5) General 3. The building department will review the hydrant location/spacing and emergency vehicle access/circulation and provide comments separately from this letter. Hydrant spacing shall be no more than 300 feet. 4. With final construction plans, provide confirmation of MDH (watermain) and MPCA (sanitary sewer) plan review and permitting. 5. Reference that plans should comply with the requirements in the City General Specifications on the Cover Sheet. 6. Show/note dimension of drainage and utility easements where pipes are present. K:\017170.000Wdmin\Docs\2020.11-09 Submittal\_2020-11-19 Ltr-m-leonard Featherstone Sth Prelim Plat - WSB Response.docx Featherstone 5�h Preliminary/Final Plat & Plans — Engineering Review November 19, 2020 Page 2 Sanitary Sewer/Watermain 7. The size of the existing watermain on 89th Street NE is 12" DIP CL 52. 8. Provide dimension notes for the separation between the watermain and sanitary/storm sewer, the minimum allowed by the MDH is 10'. Add the dimension note(s) on the plan view. 9. The sanitary sewer risers shall be placed at the property line and not at the main. 10. With sanitary sewer depths of 18' or greater PVC SDR 26 is required and for depths greater than 26' PVC DR 18 is required. Revise the pipe notes where applicable. 11. With final plat/plans provide the following: a. Private utility conduit crossings shall be shown for the joint trench. Add Detail 7002 to details sheet. The location of the City's Fibernet conduits also need to be added to the plans. b. A note should be added to the plans that the City will not be responsible for any additional costs incurred that is associated with variations in the utility as-built elevations. These elevations shall be verified in the field prior to construction. c. A note should be added saying the City specifications require that sanitary sewer and storm sewer require televising. Video files shall be provided to the City for review. d. Where sanitary or storm sewer cross the watermain, note "Maintain 18-Inch Separation, 4" Rigid Insulation". Some were noted, other locations were not. Storm Sewer Construction Plans (Sheets 6- 8) 12. In the storm sewer profile views, show the location of the watermain crossings and add the symbol for insulation and note "Maintain 18" Separation, Install 4" Rigid Insulation". 13. Note the size of the storm sewer pipes on the plan view. 14. Label FES rip rap class and approximate volume in each location on the plan. Street Construction Plans (Sheets 10 -11) 15. Vertical curves shall meet the MnDOT/AASHTO requirements for a 30 MPH design. Minimum vertical curve length is 90'. 16. With final plat/plans provide the following: a. Subgrade draintile will not be required unless clayey or those with high silt content are encountered. The applicant's geotechnical engineer shall be responsible for reviewing and providing a final recommendation. b. Draintile (Rigid PVC) will be required in locations where sump pumps are proposed to be connected. Include tracer wire and cleanouts every 200 feet. See City detail plate No. 4011 and Appendix D of the City's general specifications. c. Show mailbox cluster locations on the plans. d. K:\017170.000Wdmin\Docs\2020.11-09 Submittal\_2020-11-19 Ltr-m-leonard Featherstone Sth Prelim Plat - WSB Response.docx Featherstone 5�h Preliminary/Final Plat & Plans — Engineering Review November 19, 2020 Page 3 Gradinq Plan (Sheets 3.0 – 3.1) 17. Label OCS-602 on the grading plan. 18. Label side yard high-point elevations. 19. Label FES rip rap class and approximate volume in each location on the plan. 20. Clearly show the construction limits on the pertinent sheets. Siqn & Liqhtinq Plan (Sheets 12) 21. Turn off contours and other unneeded information on this sheet. 22. Add proposed mailbox locations on this sheet. Erosion Control, SWPPP & Details (Sheet 13) 23. A NPDES/SDS Construction Storm Water General Permit (CSWGP) shall be provided with the grading permit or with the building permit application for review, prior to construction commencing. 24. Consolidate the erosion/sediment control plan into either the utility or the grading plan set. 25. A detailed review of the SWPPP will be conducted with final plat/construction plan review. (Joel Sundeen (WSB) reviewed the draft SWPPP on 11/16/20). 26. Section 1.2—Please make note that the Storm Water Pollution Prevention Manager (SWPPM) and their associated training documentation will be added to the SWPPP via a SWPPP amendment when a contractor is chosen. 27. Seeding Plan—Seed mix 22-112 is a temporary seed mix but is shown as permanent turf establishment. 28. Section 6—Please make note that a SWPPP amendment will be required if dewatering is needed. The amendment should include BMPs to be used (including any chemical treatments), location, and volume. 29. Section 1.3—Please make note of required SWPPP amendments. Locations of potential pollutant generating activities (fueling locations, concrete washout locations, etc.), staging areas, proposed stockpile locations, etc. 30. SWPPP Narrative and Plan Sheets—The narrative indicates that soil stabilization must be implemented within 14 days; the notes on the plan sheets indicate 7 days. Please revise so language is consistent. 31. Appendix B(Erosion Control Plan Sheet)—Inlet protection is only shown on existing CBs. This should be shown on newly constructed CBs as well. Culvert protection should be shown at each of the pipe inlets as well. K:\017170.000Wdmin\Docs\2020.11-09 Submittal\_2020-11-19 Ltr-m-leonard Featherstone Sth Prelim Plat - WSB Response.docx Featherstone 5�h Preliminary/Final Plat & Plans — Engineering Review November 19, 2020 Page 4 32. Section 5—The site is 16.71 acres in size. Will there be an area where 10+ acres of exposed soils will be draining to a common location, requiring the need for a temporary sediment basin? If so, ensure proper sizing and design per NPDES permit requirements. Ensure this is shown on the erosion control plans if required. 33. Section 3.2—Please include a note in the SWPPP that says, "If the infiltration system is excavated within 3' of final grade, rigorous erosion prevention and sediment control BMPs are used to keep all runoff and sediment out of the infiltration system." Standard Details Plans (Sheets 9, 14 - 18) 34. Include typical section/insets for proposed ponding/infiltration basins. 35. The hydrocad model uses a 6-inch orifice in the outlet for Basin 60 however that is not shown in the detail for OCS-602 36. The detail for OCS-602 indicates a HWL and elevation of the top grate of 959.5, however the HWL for that basin is 959.6 please clarify 37. The detail for OCS-612 indicates a HWL and elevation of the top grate of 951.7, however the HWL for that basin is 953.13 please clarify. 38. Provide a detail for the temporary turn-around / cul-de-sac. 39. The new City street section requires 3" of non-wear bituminous pavement. The thickness of the select granular section shall be determined by the applicant's geotechnical engineer; the recommendation will still need to be reviewed by the City. Stormwater Manaqement 40. Please provide modeling results for the 10-yr and 100-yr events those events are missing from the submittal. 41. Clarify the impervious amounts, the Hydrocad model for subwatershed 3(5th and 6tn Addition) indicates 8.38 acres, the narrative indicates 7.08 acres with the potential for 8.92 acres 42. The applicant is proposing an infiltration bench within Basin 30 to meet the volume control requirement. The volume from elevation 949-950 is 41,476 cf will infiltrate and count towards the volume control requirement. According to the stormwater narrative, the ultimate new impervious area for 5th and 6th addition is 8.92 acres. The volume requirement of 1.1" off the ultimate new impervious is 35,617 cf. Therefore, volume control is met onsite. 43. The infiltration volume is required to drawdown in 48 hrs. The applicant is assuming an infiltration rate of 0.8 in/hr. Basin 30 has an infiltration depth of 1 foot, which will drawdown within the required 48 hrs. 44. Freeboard requirements are at least 2 feet of vertical separation from the pond's HWL and a buildings low opening and 1.5 feet of vertical separation from the pond's EOF and a buildings low opening. This is not met for the following: K:\017170.000Wdmin\Docs\2020.11-09 Submittal\_2020-11-19 Ltr-m-leonard Featherstone Sth Prelim Plat - WSB Response.docx Featherstone 5�h Preliminary/Final Plat & Plans — Engineering Review November 19, 2020 Page 5 Lot F4 does not meet the separation requirement from the EOF. Lot F17 does not meet the separation requirement from the HWL. 45. Geotechnical information can be used for preliminary design purposes; however, infiltration testing of the constructed systems will be required to confirm drawdown. 46. Soils that have infiltration rates greater than 8.3 inches per hour must be amended to slow the infiltration rate below 8.3 inches per hour, per the CSWGP. 47. Conservation easements and posts should be placed at every lot line over infiltration basins, following the City's Design Manual. Wetland & Environmental 48. The applicant has indicated that there are no wetlands onsite. The City, or agents of the City, are not responsible for errors and omissions on the submitted plans. The owner, developer, and engineer of record are fully responsible for changes or modifications required during construction to meet the City's standards. Please have the applicant provide a written response addressing the comments above. Please give me a call at 763-287-8532 if you have any questions or comments regarding this letter. Sincerely, WSB L James L. Stremel, PE Senior Project Manager K:\017170.000Wdmin\Docs\2020.11-09 Submittal\_2020-11-19 Ltr-m-leonard Featherstone Sth Prelim Plat - WSB Response.docx From: Charlotte Gabler To: Angela Schumann; Jacob Thunander Subject: Fwd: Featherstone 5th Addition: Proposal to Consolidate Rotate Lot(s) 11 12 Date: Monday, November 30, 2020 7:50:08 PM Thank you, Charlotte Gabler 763-295-0469 Begin forwarded message: From: Eric Hagen Date: November 30, 2020 at 4:34:27 PM CST To: Charlotte Gabler <Charlotte.Gabler@ci.monticello.mn.us> Subject: Featherstone 5th Addition: Proposal to Consolidate Rotate Lot(s) 11 12 Reply -To: Eric Hagen Hi Charlotte, Per our conversation, here is my proposal to amend the Featherstone 5th Addition plat. The proposed lots 11 and 12 in the Featherstone 5th Addition both show the future structures facing West (toward the Street G loop) [see page 58 of PC Agenda for lot -facing design]. Please consider this proposal that these lots be combined, and the future structure face South (toward 89th St. NE), as these 2 lots do not adequately reflect past and future Featherstone neighborhood layout, design and aesthetics. The following statements outline the logical revision of these lots: Aligns Lot Size: The average lot size of the outer lots on Street G is 32,036 sf (excluding the 2 lots in question) [see page 89 for lot dimensions]. Lot 11 is 13,504st and lot 12 is 15,880sf. Lots 11 and 12 are 1,120sf and 3,496sf smaller than lot 3 (the 3rd smallest of the outer -lots of Street G), respectively. Combining lots 11 and 12 would create a single lot of 29,384sf, which would be in line with not only the average size of the 5th addition lot (28,000sf)[average lot size noted on page 53], but also comparative to all properties on the outer edge of Street G (32,000sf), and the entire North side of 89th St NE, including Featherstone 1St and 2nd Additions [other Additions shown on page 90]. Aesthetically Congruent Neighborhood: All other lots along the North side of 89th St. NE face 89th St (1 future exception is proposed (lot F21) in the 5th addition [All lots shown on page 90]. This lot makes sense to leave facing Northeast as it divides the Featherstone 5th Addition Single Family housing section from a future Featherstone Multi -Family development). Equitable and Improved Dwelling Views: Not only will this revision align the aesthetics on the Northern half of 89th St. NE, it also affords the future occupants a similar experience of space between dwellings when viewing the landscape from their windows of the proposed rambler lookout. Leaving the design as -is creates a "view into your neighbor's house" feel from lot 12. Link to Agenda Minutes: httl2s://www.ci.monticello.mn.us/index.asl2? SEC=OA585EEE-1 BBD-4122-A3CE-E16D45EE1 DEA&DE=92D6D7C9- 1F82-49D6-81E7-19EF5BCC1391 &Tyl2e=B_BASIC Thank you, Eric L. Hagen Planning Commission Agenda — 12/O 1/2020 2C. Public Hearin� - Consideration of a Request for Variance to the Side Yard Setback for a sin�le-familv residence in the R-1 (Sin�le Familv Residence) District. Applicant: James M. & Kave A. Eisele. (NAC) Property: Planning Case Number: Legal: Parts of Lots 5 and 6, Block 23, Town of Monticello Address: 704 4th Street West � PID: 155-010-023060 2020-042 A. REFERENCE & BACKGROUND Request(s): Deadline for Decision: Land Use Designation: Zoning Designation: Overlays/Environmental Regulations Applicable: Current Site Use: Surrounding Land Uses: North: East: South: West: Setback Variance from public right of way for new home January 5, 2021 Places to Live (Low Density Residential) R-2, Single Family and Two-Family Residence District NA Vacant Single Family Residence Two Family Residence Rail line and Single-Family Residence Two Family Residence Project Description: The applicant's property is presently vacant. Until October of this year, the lot was occupied by a single-family home which was legally nonconforming by reason of side yard setback (along Vine Street). Such nonconforming setback condition was a result of previous right-of-way dedication associated with the construction of the adjacent Vine Street cul-de-sac in 2015. The home was demolished recently and thus, has lost its legal nonconforming development rights. Within R-2 zoning districts, a 20-foot setback is required along side yards which abut public streets. The applicant wishes to construct a new home which has side yard setback along Vine Street of 6 feet which is similar to the home which previously existed upon the subject site. Planning Commission Agenda - 12/O 1/2020 ANALYSIS Variance Consideration. Variance requests are required to meet specific standards to be considered for approval. Those standards are summarized as a situation where there are conditions unique to the property, not created by the applicant, which create practical difficulties in putting the property to what would otherwise be considered a reasonable use. To accommodate the construction of the new home, the processing of setback variance is necessary. The applicants wish to construct a home with a 6-foot setback from Vine Street which is significantly less than the minimum 20-foot setback requirement imposed in the R-2, Single Family and Two-Family Residential zoning district. The City's variance evaluation criteria are provided in Chapter 2 Section 2.4(C)(4)(a) of the Zoning Ordinance and reiterated below. Also provided is a Staff response to each criterion. (4) Review (a) T�ariance Criteria Approval of a T�ariance may only be made upon a determination that practical difficulties will result based on all of the following criteria: (i) The property in question cannot be put to a reasonable use if the provisions of this ordinance are strictly appliec� Response: The property owners wish to construct their home with a setback of 6 feet from Vine Street which was previously allowed as a legal nonconforming condition. The subject site measures 66 feet in width. With the imposition of a west side yard setback of 6 feet and a 20-foot setback along Vine Street, a building pad width of only 40 feet would result. Thus, the narrow buildable area of the site limits its reasonable use. (ii) The circumstances rendering the property unusable are unique to the property. Response: The narrowness of the lot is a direct result of the property owner agreeing to dedicate a portion of their property as public right-of- way for Vine Street improvements in 2015. Thus, the unique condition is a direct result of the property owners' willingness to dedicate land to the City for a public purpose. Moreover, prior to that time, Vine Street was an unimproved right of way that served primarily as a private driveway, and as such, a 6 foot setback would have appeared to be consistent with other conditions in the area. (iii) The circumstances rendering the property unusable were not created by the owner thereof. Planning Commission Agenda — 12/O 1/2020 Response: The imposition of a 20-foot setback along Vine Street would limit the usability of the lot (due to the narrowness of the buildable area). While this condition was, in part, created by the property owner, the dedication of private property for Vine Street improvements was completed at the request of the City and other private property interests in the neighborhood. (iv) A Variance, if granted, will not alter the essential character of the locality. Response: Unlike the previous home on the site, the new home will be built to a 30-foot setback along 4th Street West which will align with other structures along the street. While a 6-foot setback along the adjacent Vine Street cul-de-sac will be unique, it will not be visually prominent as the eastern boundary of the site is relatively secluded and does not border other single family lots to the north and south which exhibit conforming setbacks. In this regard, the essential character of the locality will not be negatively impacted by the construction new home. (v) Economic considerations alone shall not constitute a sufficient basis for a Variance if reasonable use for the property exists under the terms of the regulation. Response: Not applicable. Home Location. The site plan for the new home is considered well-conceived. The home is to be located 30 feet from the north property line which is consistent with other homes in the area. The positioning of the home on the north half of the site will allow the garage to be accessed from the south via Vine Street. A"hammerhead" driveway is proposed such that backing maneuvers within the public street will not be necessary. Home Design. The applicant has provided exterior elevations and floor plans which appear to meet the base R-1 code requirements. These include minimum foundation square footage, minimum finishable area, roof pitch, etc. As a condition of variance approval, the new home must comply with all applicable requirements of the Zoning Ordinance and Building Code. The City Engineer has also commented on the driveway width requirement, which is a condition in Exhibit Z. B. ALTERNATIVE ACTIONS Motion to adopt Resolution No. PC-2020-040, approving the setback variance for the Eisele home at 704 4th Street West, based on findings in said resolution, and pursuant to the conditions identified in Exhibit Z. Planning Commission Agenda — 12/O 1/2020 2. Motion to deny adoption of Resolution No. PC-2020-040, based on findings identified by the Planning Commission following the public hearing. 3. Motion to table action Resolution No. PC-2020-040, subj ect to submission of additional information from staff or applicant. C. STAFF RECOMMENDATION Planning staff recommends Alternative 1, approval of the variance. As noted, the proposed home would exhibit a similar setback along Vine Street as the previous home which would have resulted in afforded legal grandfather rights. Considering that the inability to meet the 20-foot setback requirement (along Vine Street) is a related result of previous right-of-way dedication, the resulting narrowness of the lot is considered a unique circumstance which results in a practical difficulty. D. SUPPORTING DATA A. Resolution PC-2020-040 B. Aerial Site Image C. Applicant Narrative D. Site Survey E. Proposed Elevation and Floor Plan Z. Conditions of Approval Planning Commission Agenda — 12/O 1/2020 EXHIBIT Z Eisele Variance 704 4t'' Street West Parts of Lots 5 and 6, Block 23, Town of Monticello The new home shall comply with all applicable requirements of the Zoning Ordinance and Building Code. 2. The new driveway will be required to meet the zoning code. For a single family R-2 house the maximum width at the back of curb is 28' and 30' at the property line. 3. Any additional recommendations of other Staff or Planning Commission. CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA PLANNING COMMISSION RESOLUTION NO. PC-2020-041 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MONTICELLO APPROVING A VARIANCE TO SIDE YARD SETBACK FACING A PUBLIC RIGHT OF WAY IN THE R-2, SINGLE AND TWO FAMILY RESIDENCE DISTRICT AT 704 4TH STREET WEST WHEREAS, the property owner is requesting a variance to the setback requirements from the side-yard property line abutting a public street in the R-2, Single and Two Family District to be able to construct a new single family home and attached garage; and WHEREAS, the applicant has submitted a site survey illustrating the location of the proposed addition on the property for review; and WHEREAS, the proposed structure is located within the required setback abutting a public right of way, but cannot be reasonably relocated to a conforming position on the parcel; and WHEREAS, the existence of a prior structure on the parcel within the same setback, combined with the history of right of way dedications and construction of the adjacent street constitute special conditions creating practical difficulties in using the property; and WHEREAS, the proposed home will meet the typical R-2 setbacks of 6 feet for the internal side yard and 30 feet along the front setback, consistent with the area; and WHEREAS, site conditions support the requested setback variance based on the finding that practical difficulties result from the configuration of the subj ect parcel inability to make reasonable use of the property; and WHEREAS, the Planning Commission held a public hearing on December 1, 2020 on the application and the applicant and members of the public were provided the opportunity to present information to the Planning Commission; and WHEREAS, the Planning Commission has considered all of the comments and the staff report, which are incorporated by reference into the resolution; and WHEREAS, the Planning Commission of the City of Monticello makes the following Findings of Fact in relation to the approval of the variance: 1. The applicant has demonstrated practical difficulties in improving the property in a reasonable manner, due to the configuration of the lot, previously existing structures, and dedication and/or vacation of the existing right of way, all of which combine to limit reasonable construction in other configurations; and 2. The existing parcel is of otherwise sufficient size and area. 3. The proposed single family structure constitutes reasonable use of the subject property. 4. The relocated construction will improve consistency with zoning requirements by meeting other R-2 setbacks. 5. The proposed addition will be consistent with neighboring structures in size and setback from the public street. NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of Monticello, Minnesota, that the requested variance is approved based on the conditions provided in Exhibit Z of the referenced staff planning report, as follows: The new home shall comply with all applicable requirements of the Zoning Ordinance and Building Code. 2. Any additional recommendations of other Staff or Planning Commission. ADOPTED this lst day of December, 2020, by the Planning Commission of the City of Monticello, Minnesota. MONTICELLO PLANNING COMMISSION I� ATTEST: Sam Murdoff, Chair Angela Schumann, Community Development Director o - �3 ,� _ ¥� _ . r, .' � >;'� � .:. ,�� ,�: r�'�► ` � ��.� -. ,.. . � . a _ ..r , � r � ''� .�y t �. . Iti-r:� � .-3�.'� -;atari � _ �_ �� ;_ r: �► ;c �s�' � . ; ��..: . � .. � , ` s . . �. � � 1 �' � � . r � �� • �i+' f`'�r � � �a , . 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U v_i N ` � �o m _ �Ea W a', �Em _ ' �E� , _;� � � ° � w � t v �� _ \ Wmm \ \� _ � �E�F U O� ,N� O� m j o o� �w 47 � � L U �+.�) � a w o'ww o�a�h _ \_� U� 0] 2i J Uw `=R o�� 0 9a"e�om ' �V j0o - �e O�°Oo Rv" _-_ � WF � _ \ W O a�� c� �mN ` ; , ; _ _ � OT - �h°�w R�ci° -h=�w d9s h'm s 3__ Zm��.ui o..a �n�am �� h¢�u� W-_ � 9ZZ�OZ02X9NIMNN4 � 3�N3a1 oi�b�-;�;E:9"�Now� i�39W[17 � x �z;eo�� , xeNM�a I ��j��; saa��s�a 2131N3��NJIS34 � �o, N��sa NIlO� �� .o-�vz -� �o �zs � �o �ze o-� �tl��io19M0"Wtl06SWl OZtIZ�O/�l'6mpq3�3513V 3SI392Z02\�6uime�ppZ02�59NIMtltlU\tloir�a�Va��wm/.n�no��sas�`_ Planning Commission Agenda — 12/O1/20 3A. Consideration of a request for one vear extension of a variance to setback for an Accessorv Structure. Applicant: Matthew Jackson/Polaris (AS) Property: Legal: Lot 1, Block 1, Remmele Addition PID: 155-066-001010 Address: 213 Chelsea Road East Planning Case Number: 2019-036 A. REFERENCE & BACKGROUND: In December of 2020, the Planning Commission granted a variance to the side yard setback for WSI/Polaris to complete necessary equipment improvements. The applicant proposes to construct external mechanical equipment which is necessary to support an internal manufacturing line. Due to the nature of the process, the mechanical equipment must be located near an external wall, close to the manufacturing process. The proposed location is within the required setback from a public street, and the applicants requested the variance to accommodate the facility. Per Section 2.4 of the City's zoning ordinance, variance approvals expire if a building permit has not been secured within one (1) year of the date of the variance approval. However, the ordinance does allow an extension of up to one (1) year with a written request by the applicant showing good cause. Although the ordinance allows the Community Development Department to administratively grant the permit, staff believes it appropriate for the Planning Commission to approve such extensions. Polaris representatives have submitted a written request which staff believes meets this requirement for extension. B. ALTERNATIVE ACTIONS: Motion approve an extension for the variance of the subj ect property to allow encroachment into the 30-foot side yard setback for Polaris as approved on December 3, 2020. 2. Motion to deny an extension based on findings to be made by the Commission. 3. Motion to table action on the Resolution, subj ect to additional information from staff and/or the applicant. C. STAFF RECOMMENDATION: Staff recommends approval of the requested variance extension. Planning Commission Agenda — 12/O1/20 D. SUPPORTING DATA: A. AerialImage B. Extension Request o . �ra' Y . 4�. .. ' � , . � � U 7 � ' r,� . ... . 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Cg � � - "•�d p �d G '" C� rQ 3 ,C ! p � --- -- isy T � � U7� . �3 ) _ � ,. � � 4 � U ,.. �f � R � �� . i,fj r• , Lfy � : kF-, '. pi,' - � �r� M� . .. 0 + U1 ,� •� '' :.' � ; �. r.i: LL.. _ , � .,�. � lC1 � — =t ; b'' U7 ' . , _ i' � . .. 'F � � m -f � �r � ' O �� ,�; _ � !'n• "�r'......�.� -..s. ... ,. � . � � . � � �� ..,., �` ~ 1�. �` � ` . • � � `��: _ . Angela Schumann From: Sent: To: Cc: Subject: Attachments: Hi Angela, Jesse Barthel Thursday, November 5, 2020 9:50 AM Angela Schumann Matthew Jackson FW: Variance Request Notice of Decision Ltr Polaris Variance 022120.pdf Thanks for the notification regarding the pending variance expiration. I'm sure you can imagine that this year has seen lots of twists and turns for our business. As we start to stabilize to our new normal, we're readying our plans to restart the external construction work as presented in our variance request. The inside construction is complete and the new interior equipment has been received. However, due to the effect of Covid-19, our installation plans for the exterior accessory cooling system have been delayed. As such, we are requesting a 12-month extension of our side-yard setback which was granted on Dec. 3�d, 2019. Please let me know if there are any questions or additional information required for this extension request. Best Regards, Jesse Barthel General Manager, WSI/Polaris 213 Chelsea Road, Monticello MN From: Angela Schumann <An�ela.Schumann@ci.monticello.mn.us> Sent: Thursday, October 29, 2020 12:43 PM To: Matthew Jackson Subject: Variance Request *External Email* Think Before You Click. Matthew, Good afternoon. Is it Polaris's request to seek an extension of the variance as noted per the attached email? If so, please email to confirm formally the request for extension, with the reason for the extension request, no later than November 15t", 2020. Thank you! Angela Schumann Community Development Director City of Monticello www. ci.monticellamn.us 763-271-3224 Email correspondence to and from the City of Monticello government office is subject to the Minnesota Government Data Practices act and may be disclosed to third parties. CONFIDENTIAL: The information contained in this email communication is confidential information intended only for the use of the addressee. Unauthorized use, disclosure or copying of this communication is strictly prohibited and may be unlawful. If you have received this communication in error, please notify us immediately by return email and destroy all copies of this communication, including all attachments. 2 3B. A. B. C. Planning Commission Agenda: 12/O1/20 Consideration to appoint John Alstad to a new term on the Plannin� Commission. (AS) REFERENCE AND BACKGROUND: The Commission is asked to recommend appointment or action for expiring commission terms. Commissioner John Alstad's term ends December, 2020. Commissioner Alstad has indicated a willingness to serve another three-year term. As such, Commission is asked to make a recommendation on the appointment. As Commission Chair Sam Murdoff has been elected to City Council, that position has been posted for future appointment. Current terms for the Commission are as follows. Planning Commission (3-year staggered terms) John Alstad Sam Murdoff Andrew Tapper Paul Konsor Alison Zimpfer Charlotte Gabler 3 yr 12/2020 3 yr 12/2020 3 yr 12/2021 3 yr 12/2021 3 yr 12/2022 Council liaison Commission recommendations on appointments will be considered for ratification by the City Council on December 14, 2020. ALTERNATIVE ACTIONS: 1 2 Motion to nominate Commissioner Alstad for a three-year term to the Planning Commission, effective January 1, 2021. Motion of other. STAFF RECOMMENDATION: Staff defers to the Planning Commission on matters of appointment. D. SUPPORTING DATA: A. City Code Title 2, Chapter 1- Planning Commission PLANNING COMMISSION § 32.001 NAME OF THE COMMISSION. The name of the organization shall be the Monticello Planning Commission. (Prior Code, § 2-1-1) § 32.002 AUTHORIZATION. (A) The authorization for the establishment of this Commission is set forth under M.S. Ch. 462, Municipal Planning Enabling Act, as it may be amended from time to time. (B) The Planning Commission is hereby designated the planning agency of the city pursuant to the Municipal Planning Act. (Prior Code, § 2-1-2) § 32.003 MEMBERSHIP. The Planning Commission shall consist of five members appointed by the City Council. All members shall be residents of the city and shall have equal rights and privileges. (Prior Code, § 2-1-3) § 32.004 TERM OF OFFICE. (A) Appointments. All members shall be appointed for three-year terms ending on December 31 of a given year; however, the term may be terminated earlier by the City Council. Terms shall be staggered so that no more than two members' terms shall expire in a given year. The terms are to commence on the day of appointment by Council. Every appointed member shall, before entering upon the discharge of his or her duties, take an oath that he or she will faithfully discharge the duties of office. (B) Renewals. When an expiring member's term is up, such member may be reappointed by Council with the effective date of the new term beginning on the first day of the next year following the expiration. (Prior Code, § 2-1-4) § 32.005 ATTENDANCE. It is the City Council's intention to encourage Planning Commission members to attend all Planning Commission meetings. Should any Planning Commission member be absent for more than three meetings in a calendar year, that member may be subject to replacement by the Council. (Prior Code, § 2-1-5) § 32.006 VACANCY. Any vacancy in the regular or at-large membership shall be filled by the City Council, and such appointee shall serve for the unexpired term so filled. (Prior Code, § 2-1-6) § 32.007 OFFICERS. (A) Elections. The City Planning Commission shall elect at its January meeting from its membership a Chair, Vice Chair, and a Secretary who shall serve for a term of one year and shall have powers as may be prescribed in the rules of the Commission. (B) Duties of Chair. The Chair shall preside at all meetings of the Planning Commission and shall have the duties normally conferred and parliamentary usage of such officers. (C) Duties of Vice Chair. The Vice Chair shall act for the Chair in his or her absence. (D) Duties of Secretary. (1) A Secretary may be appointed who is not a member of the Planning Commission but can be employed as a member of city staff. (2) The Secretary shall keep the minutes and records of the Commission; and with the assistance of staff as is available shall prepare the agenda of the regular and special meetings for Commission members, arrange proper and legal notice of hearings when necessary, attend to correspondence of the Commission, and handle other duties as are normally carried out by a Secretary. (Prior Code, § 2-1-7) § 32.008 MEETINGS. (A) The Planning Commission shall hold at least one regular meeting each month. This meeting shall be held on the first Tuesday. Regular meeting times shall be established by the Commission and approved annually with the regular meeting schedule of Council and Commission. Hearings shall be heard as soon thereafter as possible. The Planning Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. The meeting shall be open to the general public. (B) In the event of conflict for a regularly-scheduled meeting date, a majority at any meeting may change the date, time, and location of the meeting. (C) Special meetings may be called by the chair or two members of the Planning Commission together, as needed, and shall be coordinated with city staff. (Prior Code, § 2-1-8) § 32.009 QUORUM. A majority of all voting Planning Commission members shall constitute a quorum for the transaction of business. (Prior Code, § 2-1-9) § 32.010 DUTIES OF THE COMMISSION. (A) The Commission has the powers and duties assigned to it under M.S. Ch. 462, Municipal Planning Enabling Act, as it may be amended from time to time, by this code, and state law. (Prior Code, § 2-1-10) (B) The Planning Commission shall act as the Board of Adjustment and Appeals for the Monticello zoning ordinance and shall act according to procedures as established by the Monticello zoning ordinance. § 32.011 AMENDMENTS. This subchapter may be amended as recommended by the majority vote of the existing membership of the Planning Commission and only after majority vote of the City Council. (Prior Code, § 2-1-11) § 32.012 COMPENSATION. Compensation of inembers of the Commission shall be as set forth in city code for fee schedule. (Prior Code, § 2-1-12) (Ord. 336, passed 11-22-1999; Ord. 337, passed 1-10-2011; Ord. 593, passed 3-10-2014; Ord. 607, passed 1-26-2015) Planning Commission Agenda — 12/O1/20 3C. Communitv Development Director's Report COVID-19 City of Monticello Information Resource: https://www.ci.monticello.mn.us/covidl9 Council Action on/related to Commission Recommendations Consideration to approve a Development Stage Planned Unit Development, and Preliminary Plat for a 541ot detached single-family subdivision. Applicant: Shawn Weinand/LSW Investments Approved unanimously on November 23''d 2020 as part of the regular agenda. The applicant provided revised plans addressing many of the conditions of approva� Consideration of a Request for Adoption of the Monticello 2040 Comprehensive Plan. Applicant: City of Monticello Approved unanimously on November 23''d 2020 as part of the regular agenda. As part of their motion, the Council did authorize a change to the land use designation for a city-owned parcel in the CCD, guiding the parcel Parks & Recreation from the proposed DMt7. This change was recommended by the PARC. Monticello Planning Commission Vacancy Congratulations to Chair Sam Murdoff, who has been elected to the Monticello City Council. With his election, a vacancy will be created on the Commission. Staff has posted the opening and will work with the Commission and Council to fill the position. Commissioners are encouraged to talk with their friends and neighbors who are Monticello residents about any interest in the position. Appointments for officers will be made in January. Hospitality Report An update to the Hospitality marketing report has been completed as is available for review online as part of the IEDC's most recent agenda packet. The update was completed prior to the disruption in the market caused by the pandemic. The report therefore provides some updated data sets, but no specific recommendations at this time. CMRP Updates The CMRP Partner members met on October 22"d and heard from representatives from Federal Highway Administration and MnDOT regarding the status of funding for major transportation initiatives. CMRP Partners were interested in hearing more about the process and funding potential for improvements which might benefit the region, such as a future bridge crossing. The discussion yielded a good deal of information on the need for regional collaboration. The full power point from the meeting is attached for reference. The Partners will be meeting on December 3rd as their ne�t regular meeting. They will be discussing the organizational goals as well as progress on the Framework 2030, CMRP's Planning Commission Agenda — 12/O1/20 regional planning and economic development project. Also included for Commission's reference is a guide to Framework 2030 work products and resources. 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H C C� G L � 3 � Q • � 0 � � � � — N � O � j U � � v � � � � � Q s N c6 }' _ � a-�+ i N L � � � � N Q � � � o 0 a� � N � � � 0 U co � � � � i V O � N � � � � (� 0 � � L � � � � – N s � N +� a; 'Q N N � L }! 0 O � S � C N � � � � � a�-+ c6 S � on 3 � � � � � � U � � � � 7 � � O L � � O a-.+ � � j O � � C O co Q ,+��+ }' N U U � � � � � c6 U N 0 � � +� C � � O C N � � L � N �� L c� � L O c6 o � s +� � � � 0 � N � N � O � � � O � � � O 3 �j L N �1 `�' U � O s � ~ O C = O � � U c6 a'' c o � (6 � O N � Q � `� O co }, N U f6 N � � � � � 0 � N O .N � � c6 � L � 0 � � O N `� U = N � � � � � O � U � O � � O L N � 0 •L � co �L N O � U � N N S � a� � S � OA � �s O v S � � � 0 � U N � � U � N .� U � � L � � O � N C co N c .� a-.+ C .� 0 a-+ � N � N N � � � � N � N N c � � U f6 Q � U N � � N s a� N > f6 S a� C O � N N � � c� U a� � � a� � � � L a� c6 � +L.+ > +�.+ +_+ � O N � N � � Q U O Q � � � � � N � � N � 3 .L � � � � � O p N � •– � � p }' � � N � � � 3 m (6 a-+ `� � � � c6 t/� � a-' U S a-.+ 0 � � a-' 7 3 � � � � a � f6 � � � Op � O � � � � � � 1 . � N � .0 `� 0 O � 3 � c�6 N N �. 3 � � c6 i �, a� c0 � (6 i f6 U �, L � N � � Q L L � O � Q O � L � � � � � O� � � � � � N � a-+ — N O C � � � � co O � � � � � � � � O c6 � 0 . � N � � �+ i i � N 0 � N N O O � � � � O � O � � +� 3 � +� � N O N U � � � f6 C m � � 0 U C O � O � � N � C 7 U N � O L � � � � +� . � � O � � p � � s s U a-.+ a-.+ N a-.+ � � � � 0 •� � +� c� a� C a� � ±' � a� O � � � C O a� U N � C 0 U co � 0 � C O a� c6 S a� O � N � � .� i � OA C � C � � N � � � a� � 0 � a� N .� � � � C f6 O O N t/� a-+ 7 O � c6 N � � 7 O C O � co � .� � � � L � N � � � � C L S � � a� � � N c6 N � N � O � N � . 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O N � � O H � N � � � � s `� +, O � Q cn O ^ U H � O � � � C� — G C �/ O � � 3 � N U � � Q L � � N 0 O a� a-+ C � � C � � � N 2 H OA C O f6 N N � � N C .N � � � 7 m .N a-:+ N � � c6 � N a� � � � � O U � � > N co � N 2 H N N 7 (6 U N � i N Q a-L+ on C 0 N N i �--+ � a--+ 0 � �N .O 'V i � �� v � O Q � U U i � � Q ca v � � � O � � � � •— � � � f6 � � L 0 � � � � i > � o � . w N � _ � � � _ � � v o � � �--+ � f6 N z � � � o c� v � � � o — � N � � � Na--+ • 0 � � � � � � N G � � � � N � Q N N � � � U i W � 0 � Z N � � N � N � � w � O N � ci z ca [��7 ❑ 4� � � n n � �, � � � N � m a� E H a� � Q � O � � N � � Q � � o � U u I� Y O O � � 0 O N � � � O U Y O O � Y O 0 N � a-+ � 0 U �� ❑ iti• N N GJ U O Q GJ � � i QA' W �+ N �+ � � i W S � � �A' W �� NA' W � 3 0 2 e=� �� • v > � 41 � c6 a„� a--+ � � O � � � � � � � •— `n > � L O � O � � 0 ,� 0 � Q Q �L �L � O = � �--+ LL a--+ U � � Q � •� � a--+ U � � � � a � � W � � � Z O � N � �+ C6 � � � a--+ a"� N N U . � i 4A .� � � � � � � Q � Q a"� � � � U 0 � � �--� � � 0 L � � Q •OA � N � � � �� + � - O � Q � Y � � .� � a--+ � a--+ �' ca O � � Q �--� ��7 � � � � � N GJ � � � N J W a � O a--+ � 41 > � ca � L � �--� C6 0 � a--+ � � }.� N � � � � � C6 N � • O � C6 �, � � L � N ('6 L � 41 � � U � � � � 0 U �j � V � � � 0 � � � L � � Q 0 � �--� � U � i L � � � � O � � � � L.LJ � O Z v � O N +, � � � � — � � � \ C6 L � L �' � � L � � O �1 .� i ca }' O (/� � � � U � 41 L L � U � 0 U 0 � � N GJ � � � N J W a C� � to �� ^� o � N 0 > � N i J O w a � O p N � Q �/1 f6 � X 1 w .,,t "� 0 � fti• � � � � � L 0 � 'i i 0 V L 0 � �+ � �N �A' W � � i � S a-+ �+ � � L GJ � � J W a � N 3 0 2 J ❑cV J � U v L � U � 0 U � iti• N N � U 0 L Q � s � � �.�! � �+ N �+ A�' W � W � �+ � �A' W �� N GJ � 3 _ � � O a--+ Q O � .� � I 0 � L 0 � �3E L 0 � �L L 0 U '*' � .� � � � L L � � L Q � � N +� � N � L � W L 41 H � � O � ca U O � � O Q � � � U U ca � � � � :� :_�� • O �� fti• N N � U O Q W � � .� Q � � N �V+ A^' W � W i � � � � �� + N GJ � 3 0 2 :_� � • • � a--+ � L 41 Q L � � Q N � N U � � U L � � � � _ � � O U N _ � ('6 ' U � � O � L Q � L 0 O � U 0 � Q L U � � O U O � d J � N L � � � � � .� � �L N N O p Q N N Q U � Q i � s � U � C O � s �a-N+ Q � c6 � � Q � � o��o U d � — C w � N •� o Z c� � � � � � N s a-+ � � a 3 � (6 `n p � �/j � Ja-.+ a..� w C d � � - � � L N � � •� O 0 (6 L � L � � 0 � � •L � Q � J Q L � O C � �' � ,0 a-+ a� N N Op •— L � � 0 �p co � +' � � O c� � � p O � cn C � � 7 C w Q � � � � N (6 (6 � � Q � � c6 OA i s � vf � (6 L � O � j. � � Q (6 � i N s d c6 c6 � a� N N � � bA s � N ' C a-.+ S � � . L i +� 0 N 0 � O � � � � y � •N �� L � � O � L � _ � O N � O � V O � (6 N � Q � � � � � i � i = � s � L.L � N � � � � �+��+ c6 p U y � L � Q � � � c�il U f6 � L L � L N �' �i c�6 > c�6 O � � � OA C .� OC C � O UvI C � f6 � U � � O s Q a-.+ C > O c6 �, S (6 a-+ �' � O � � 7 C � � a-.+ a� � i � � a N � N � C � � � C N co N N � O � Q � � O Q }' C +-+ O N N U � � L � � O � C � OA � �L � � s � � � L• co v� � L =.i � � N � � � c6 � c � O � � � N � L L j O L � � co � � � � � N C O U N � O m O N � O a3i � L.L � � .3 0 C OA C 'o � N c6 N � � 0 � N s a� � 7 O � U N 0 Q N s a� +� co on � � O O c 0 ++ H � � � � � L Q � � L � � O L C 3 d N N � � C s N bA a-' S C a� �, O 0 '� N (6 N � � � � � U O �3� s � co � O `^ �� L cn O � �> � � � L � N � � � N � � � 0 � U U � O 0 c`�6 m L o � }' N N N L � O 3 c�6 � N � � C O � O s � � N � � N O � � U � f6 � U � s N � � � �n C N L � •� � �, s a-+ � � � > � � � 0 U vI L.L N � � � vi w Q O :-: }' Q N c�6 �� C N V � OA L L � a�•�� co � L � � � Q� O 0 � N � � � N � � C O � � O a-+ O N s N � � vNi c6 N �, � C � o f6 � � � � O � U N � � � � � � � L a..� U a-.+ C a� O `^ a � � o O U OA � .Q •� 7 N . N � o � U > � f6 N s N � 7 C � (6 � vi c0 � � � ' O O�jp Q � C O � }, O c6 �, O �? Q ;� cn i C fC c6 V � L a� � � � N � � � � � s a-.+ N N � O a-+ � N a� C N s U S � i OA � .� � 0 U � c� � � c (6 N N � 7 C U � c6 � � O 0 OA N a� f6 � C N OA O +� � a� .� � N .N � (6 Q � 0 a-+ c6 U O O � 0 U N s a� O +� C O a-+ 7 O N � C 0 � f6 � O +� a� N OA O a-.+ N s a-+ N OA O a� � O � C f6 � C O = 7 � 0 0 � O � � O�iD � L � O L � � c�6 � .O .� Q � Q � co � � � � U � N O � � a-�+ � N . � � Q �, � c Op � — � c6 � L >. � � � � � � v � � � N � O � � U C � � _ O N � N � � � N � co .�' � 3 � x � � Q Q � � O `1 � a-.+ � c� o � � S U � � V% �, L N � N � as-+ t]A � a-' .� � 0 •� � � � � i H N U Q N Q O 0 � co i � � � O O s f6 � � N N � c6 � � � O � C U � O � � � L.L C � � . � = L � � O � � � s i •— }' � � S C V � c.� co � � s � � U 3 a�i a O �n C .... � � � � � .� N � L � � � .`� � c X .� � °� W v� i � L N H f6 � co a� N Q O � co s N C a� U N .O Q � � � (6 s OA 2 N S a� N H f6 N co � U N O Q O r-I � Ol N H � 2 6L i ° � V � U V O � O c0 +, � N � � � O •� N � � r—I C 0 0 N � � (6 � N •N N � U � a—+ � N O 0 \ L � Q O a� � OA � � �L � � U co c O •� C � � O U N N � O — Q � O iI1 � N .L N o � U � (6 � N O . U N O a�-+ � � •L � O � U � � � � �°' c � 'i N � � V � i � � � N � � a-N+ ' �' � � � a-�+ a-L+ � N N � � � � 0 c co �' ._ N � � . 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L � O a� N N N � N � N � S a� O � N � � C � � � � � � L � � s N � O O � ' � .o c� �' N L U � N u � L VI a� s � i O � � � . • U � 7 Q � c c� � � 0 +� U � N .� .� c c� OA � � O a-.+ a� � c6 a� O Q .O N N � � N N U O Q O � 0 � OA c � U N � C a� � �-.+ C O � c .N N � � � � a� c c6 U 7 0 � � � 0 C � C 7 � � co � N f6 � N S � vi N � .Q 7 N � � � � N .� .� .� O � 0 N � � co a-+ a� s a-.+ O a� � N > � U a� a � N Q a� U C (6 N � N L 0 O s � � L . � N Q � � U � f6 � Q 3 • � +� c6 � a� � C � N � C C �O L L •i 0 � L � � � � C a..+ (6 � U � � � +� N O ? C � O 0 U � N � O � N U i O � `n O � � � Q }' O a� N � C � co � (6 �i i `� O +� � � � N � •� � O � � � U > O OA � (6 �, o s N � U � C � co � N L � 0 Q �� as � � O s L }! � N OA � _ 0 •0 � �p U 0 � N N N � � � O � C OA . � N 0 � � � � � � 0 � �..! �O � � � � � C � � O � U �n N 7 � � � � L 0 � � � � N �' . � C � � � � � .� � v� N � O � U N � U � �N C , � c6 L � � Q � 0 � }! 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O L 'N � O N � � N N � N � a� � s � � � � � � � (6 � C N (6 � VI a� }' � U S � +, � � Q � N S O � N U � L � 0 � � � N i� U � �-.� i� L � L � � +� co � O — N � 7 � � � +� c0 C 3 7 U bQ C � 2 v�i N � � � O � N � � � co � � � L � � c6 c6 a� � O � a� � � U a-.+ � C O � N � O � N � N N C a-+ • � � 0 +� N N 7 N .N N � +� � C c� L O a3i � � N N � � C c6 � � c c� N � U � � O U vi N � c6 � 0 � O U � � � O 0 (6 C O +� U � N .� � � � . (6 N � � N C � � f6 _ N N .N � � s � O � 0 — � � � � � 7 � � � _ � C . � � L 0 0 . OA C s N O � � U � � S � � � s � a� � C � =6 �, L Q �3 N a� +' N � a� � — � � o � U +' � � O Q � � N O � � � L � � � � � � � N O > � � S (6 � � � � � � � i (6 � L � L � � > C � L � � s s � U a-.+ � � � � `� a-+ � O 0 S f6 c-I C OA �. �, a-.+ G � 7 � 0 � � U � 3 — °' _ N N L � � � � � � � � 3 � Q L � � � � 3 _ �, � 0 o • � � co U N N O � � � N C 0 � a� c6 s a� a-+ � � 0 a-+ N > (6 S � N s � � O � O U � 7 O � � � � � � L � 0 3 � O U C � U U a-:+ � � O �� N � � O N � L N � � � U . O vi O N �L � � � N �, U � N � � � +�.+ � c6 � O � � � � � � . S N � � L � Q N Q � O N � U � � = � � L (n � � � •1 i � n � r-I � o s N +, N � � � a� C � a� � � N 3 � � c � � L � _ L � O � � �' �L � L � 0 Q � •� � a� � � � N � � S 3 N O �' � � (6 � N •L � • 0 N � U O � � Qa�-+ a�-+ Q � � N N � s — � �"� � L O � > � � �L � � � O �• ��., VI L � � O '— � L +� C � N � � a� � 3 +� �. � U � c6 N a-' � a�-+ C ~ � +'' � s c6 � � � U � � ,� C � � O N � � N +�+ U � N � � � � � — C � � � +� . V i � cn O c � 3 .; � � �L � � � � � � 3 L U � i N a"' N S U a-' � � c6 � � s N �"� L � 7 OA v O t�A N C � � Q U � L �C 0 � C � � � � (0 � +.+ � O co C � � � O N � O C 3 � � 0 N Q` 7 N O N U i O � � � •� L � � c6 � '� � d �n � � N � � •� � 0 U C i L Q �6 O Q Lj N +� � L � N � N N > � C � O Q� Q v�i � � o � � N � s � N N OA '� � 0 C U .N i � � � � d � � � � � +�-+ O N O c� � � co N i � � •N ; y � � � � U � � V C Q � •� .� Q � � c� �.� �s � � N 0 � �r�'�O Y L � � �, � p � � C C � O N � U }, � � � s � � O }' O � � N Q � i � � 0 N� +L-' O a� O �' 3 L � � � � N � � � �: � c6 N Q O N Q � N s � N N s � � � a-+ C N U N � a� a� S � C (6 N � � � O O � 0 � � 7 Q O a 7 O a� f6 i N > O U � N � a-+ � � O 0 � � U f6 � c� � � � � � � L �"� � � c6 � N s N S L +�+ N 3 t]p � � � � � Q � • s � �U � N s � N � � � � � O C L C C N V � � i � � � � � � � � � s � � a�-+ 3 ~ Q p � � N � L � � � � Q � � > i Q � � N co � v� N � y N � i .N � 0 V � � � }, N co � c � � 3 � •`� o L � � s Q � O i U vI . � S � i � 3 3 � 0 � � 3 � O � O N cn � •� � � � 7 3 � � .� � N � N � Q � O � L � N � N •� � L � � � — N N � � � � � � v O � a"' 7 � �' � ; o � � N � � � � � O � � v�i � V a� N C � � � N O L N s N a� a.., U (6 3 � •� � O c � � � � � � � 0 � s O +-+ � � � O c6 +, vf � � � O � � L � � L � � � � � 0 n c a� i �.�..� Q s i 7 N +-+ N O s � � s � 0 i � � � � � �3 O _ � N � � � � •� � � N � Q � � +� � � � c0 � � C 0 L �, S N 3 3� O � � � � � L � � N � � 0 N ' N � V 3 � � N � L � � � � 0 � � � � O � +�.+ � N U O N � �1 ` — +�+ �> t]A O � v � v�i � O � � � O � � � � N V O C � U S a� � �, `� � (6 � � `1 N U � � N � � Q O N Q � (6 � bp c6 �' � � O�jp `� U� f6 a.., OA s s � � � � � f6 a�-+ f6 � f6 f6 L , L � � N � � � 3 �"� � � � � � � � � � i O .VI L � (6 L +�+ � � � Q � N N c � 3 � � � � c �, o o . � � � � � � 1 � 3 O � � 3 �p s N O �' f6 f6 � L � � � �N � � S S N � � (6 O � 0 � � � m � � o � ° O � •� L O (�6 1 O O � +-+ � L 0 L i` � L 0 � — cn 7 Na � C O �. ��.��s � � � � � � L.L �� a� L � •� r� � �,� � 2030 �r� .W n R K partnering forthe future 1 r`i' /� �\ To: Partnership Re: Framework 2030 Project Update Date: November 10, 2020 This is the third of what we intend to be regular updates to the Partnership highlighting completed, in-progress, and planned (short term) tasks for the Framework 2030 planning project. See below for contact information if you have questions. The project timeline has been revised and is included on the final page of this memo. Brackets "[#.#]" indicate task item reference from Re�ional Plannin�pe. Component 1: Preparation Substantive preparation creates a strong foundation for this complex process. This component orients the Consultant and Partnership to the planning process, reviews existing plans and relevant information, and builds a solid foundation for stakeholder and public engagement. Completed • Orientation and project preparation o Plan, studv, and data librarv [1.3] o Regional tour (consultants) [1.1] o Partner / consultant one-on-one interviews [1.1] • Project communications and outreach planning [1.5] o New brand and lo�o [1.4] o Kev messa�es and Frequentiv Asked Questions [1.5] o Proiect communications plan [1.5] o Press Release #1 [1.6] o Project webpa�e [1.6] o Outreach portal [1.6] o Or�anization chart [1.6] 30-90 days • Project communications and outreach planning [1.5] o Continued website updates and monitoring [1.6] Component 2: Engagement Stakeholder engagement runs concurrently with other activities and ensures that stakeholders in the Partner Framework 2030 Project Update Page 1 of 5 communities and others throughout the region who want to participate in the process have the opportunity to do so. The approach will be developed in coordination with the Process Consultant and reflected in the Engagement Design and Implementation Plan and to ensure that work is complementary and efficiently managed. Partnership staff and members will have important responsibilities for conducting engagement, with substantial support from the Consultant, Process Consultant, and other Partner entities. Completed • Stakeholder engagement planning o Stakeholder mappin� exercise [2.1] o En�a�ement plannin� matrix [2.1] o Tailored online survev development [2.1.1] o Physical survey and discussion kits [2.1.1] o Stock en�a�ement invitation letters [2.1.1] • Round 1 Stakeholder engagement execution [2.1.1] o Partner workshop (April 30 Virtual session� [2.1.1] o Initial survey invitation distribution (500+ entities, organizations, or individuals)[2.1.1] o Initial feedback review [2.1.1] o Midstream reporting to Liaison Team [2.1.1] o Continued sharing of engagement invitations and coaching [2.1.1] o Review and refinement of inessages and invitation process [2.1.1] o Maintenance and monitoring of submissions [2.1.1] • Round 1 stakeholder final engagement reporting [2.1.1] o Prepare full comment compilations f2.1.11 o Preparation of summarv report f2.1.11 o Presentation to partners f2.1.11 o Inte�ration with initial Framework vision and strate�ies f2.1.11 • Round 2 stakeholder engagement planning and preparation [2.1.2] o Final online survev desi�n f2.1.21 o Phase design and material preparation [2.1.2] ■ Information boards ■ Individual participant packa�es ■ Directions for meetin� hosts o Continued sharing of engagement invitations and coaching [2.1.2] o Review and refinement of inessages and invitation process [2.1.2] o Maintenance and monitoring of submissions [2.1.2] • Round 2 stakeholder engagement execution o Facilitation of in-person events [2.1.2] o Monitoring of online survey [2.1.2] • Project communications and outreach planning [1.5] o Press release #2 f 1.51 o En�a�ement Round Talkin� Points f1.51 Next 30 days • Round 2 stakeholder engagement execution [2.1.2] Framework 2030 Project Update Page 2 of 5 o Continued sharing of engagement invitations and coaching [2.1.2] o Maintenance and monitoring of submissions [2.1.2] o Work session with Partnership [2.1.2] 30-90 days • Round 2 stakeholder final engagement reporting [2.1.1] o Preparation of summary report [2.1.1] o Compilation assembly o Presentation to partners [2.1.1] • Round 3 Stakeholder engagement planning [2.1.3] o Round 3 definition and planning [2.1.3] • Project communications and outreach planning [1.5] o Press release #3 [1.5] Component 3: Analysis This phase includes data collection and analysis of existing conditions, opportunities, and challenges. Completed • Baseline conditions and trends analysis [3.1] o Plan audit and review [3.1] o Policy matrix [3.1] o Research and analysis along three tracks (demographics, economics, and place-based conditions) [3.1] o Factbook Briefin�s completed [3.1] o Briefing of Partners during April 30 session, see meeting Presentation, with Briefing highlights starting on page 7 [3.1] • People / Demographics Analysis [3.3] o Refinement, focus and key questions (engagement integration) [3.3] o Sharing of initial findings with Liaison Team then Partnership [3.3] • Prosperity / General economic and personal prosperity analysis [3.3] o Refinement, focus and key questions (engagement integration) [3.3] o Sharing of initial findings with Liaison Team then Partnership [3.3] • Place Analysis o Refinement, focus and key questions (engagement integration) [3.3] o Sharing of initial findings with Liaison Team then Partnership [3.3] • Market Area Analysis [3.3] o Sharing of initial findings with Liaison Team then Partnership [3.3] o Refinement, focus and key questions (engagement integration) [3.3] • Economic Performance Analysis [3.3] o Sharing of initial findings with Liaison Team then Partnership [3.3] o Refinement, focus and key questions (engagement integration) [3.3] Framework 2030 Project Update Page 3 of 5 o Final assessment of economic development ecosystem [3.3] o Information interviews [3.3] • Growth Management and Land Use Analysis [3.2] o Research and analysis process and outline [3.2] o Policv matrix [3.1] o Focused Planning Area consolidated zoning, development character, future land use mapping [3.2] o Growth capacity analysis [3.2] o Sharing of deep-dive briefings with Liaison Team then Partnership [3.2] o Refinement, focus and key questions (engagement integration) [3.2] • Baseline Analysis Summary Infographic [3.3] 30-90 days • Target analysis based on engagement round 2[3.2] Component 4: Framework Development This includes developing the elements of the draft and final Planning Framework as well as an implementation strategy. Completed • Framework development [4.1] o Initial concept development and discussion [4.1] o Discussion with partners outline for Framework development [4.1] Next 30 days • Framework development [4.1] o Refinement of concept based on round 2[4.1] o Continued coordination with Liaison Team on topics and direction [4.1] o Work session with Partnership [2.1.2] 30-90 days • Draft of final framework [4.2] o Prepare detailed content outline [4.2] o Prep report template [4.2] • Prepare Action Plan [4.3] o Draft and share [4.3] o Share and revise action set [4.3] First Last Affiliation Position Email Framework 2030 Project Update Page 4 of 5 Kyle May Planning NEXT Project Consultant kvle(�plannin�-next.com Anne Carroll Carroll, Franck & Assoc Process consultant carrfran(��mail.com, 651-690-9162 Marc Schneider Sherburne County Liaison Team lead Marc.Schneider(�co.sherburne.mn.us 763-442-1285 Framework 2030 Project Update Page 5 of 5