City Council Minutes 01-27-2020REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, January 27, 2020 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler, and Lloyd
Hilgart
Absent: None.
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda including the
additional Consent Agenda item of Consideration of approving the
replacement of the main swimming pool heater at the community center in an
amount not to exceed $20,000. Councilmember Davidson seconded the
motion. Motion carried unanimously.
C. Approval of Minutes
Special Meeting Minutes from January 13, 2020
Councilmember Gabler moved approval of the special meeting minutes of
January 13, 2020. Councilmember Hilgart seconded the motion. Motion
carried unanimously.
Regular Meetinv, Minutes from January 13, 2020
Councilmember Gabler moved approval of the regular meeting minutes of
January 13, 2020. Councilmember Fair seconded the motion. Motion carried
unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
Angela Schumann, Community Development Director, announced the following:
• Downtown Workshop will be held on January 30, 2020.
• Joint Workshop on the raft Comprehensive Plan Vision Report will be
held on February 4, 2020.
F. Council Liaison Updates
• EDA — Councilmember Davidson commented that the EDA discussed
planning for 2020.
• Parks, Arts, and Recreation Commission — Councilmember Fair
provided an update of the meeting held January 23. The meeting included
the following items: candidates for vacancy on the commission; an update
from MontiArts; MonticellGlo Parade on February 29; update from MCC
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on registration for Silver Sneakers program; consideration of park
dedication fee for Kj ellberg project; and general park updates.
• CMRP — Councilmember Hilgart noted that he met with Planning Next.
Jeff O'Neill commented on meeting held January 23. The group discussed
housekeeping items such as by-laws, schedule, planning effort, etc.
G. Department Updates
• City Administrator Update — Jeff O'Neill provided an update on:
1. Tours of the new Fire Station will be taking place.
2. There is a delay in the manufacturing of the new ladder truck. The
old ladder truck will remain at the old fire station through May.
3. Staff will be limiting city council workshops to the first meeting of
the month.
4. There is an I-94 meeting in Rogers on February 7. State legislators
will be in attendance.
5. Mr. O'Neill presented to Xcel on January 17. The presentation
focused on the benefits that their facility and employees provide the
city.
6. There is an added item on the agenda which authorizing city to
obtain quotes and install a new pool heater. The cost will not exceed
$20,000.
• Wright County Sheriffs Office Quarterly Update — Lieutenant Eric
Kunkel presented the quarterly update with was included in the agenda
packet.
• DMV Update — Carolyn Granger, Deputy Registrar Manager, and Sarah.
Rathlisberger, Acting Finance Director, gave a presentation. The
presentation included information on revenue, operations, transaction
types, and community involvement.
• Hi -Way Liquors Update — Randall Johnson, Liquor Store Manager, and
Sarah Rathlisberger, presented an annual update. The presentation
included data on annual sales/revenue, operations, community events, and
an overview of 2019.
2. Consent ALYenda:
Councilmember Fair moved approval of the Consent Agenda with the addition of
20. Councilmember Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,797,657.30
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the MCC, Administration, and Parks and terminations for the
MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
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D. Consideration of appointing Andrew Tapper to Planning Commission for a term
to expire December 31, 2021. Recommendation: Appointed Andrew Tapper to
the Planning Commission for a term to expire December 31, 2021.
E. Consideration of approving an application for a temporary charitable gambling
permit for a raffle to be conducted by the Wright County Pheasants Forever on
March 28, 2020. Recommendation: Approved the temporary charitable
gambling permit.
F. Consideration of adopting Resolution 2020-14 appointing election judges to serve
for the Presidential Primary on March 3, 2020. Recommendation: Adopted
Resolution 2020-14 appointing election judges for Presidential Primary on
March 3, 2020.
G. Consideration of adopting Resolution 2020-15 authorizing the Finance Director,
or their designee, to make electronic funds transfers: Recommendation: Adopted
Resolution 2020-15 authorizing designee to make electronic funds transfers.
H. Consideration of adopting Resolution 2020-18 approving the issuance of a lawful
gambling off-site permit to Monticello Lions Club at American Legion Post on
February 15, 2020. Recommendation: Adopted Resolution 2020-18 approving
the lawful gambling off-site permit.
I. Consideration of approving submission of the 2020 Pay Equity Report.
Recommendation: Approved submission of the 2020 Pay Equity Report.
J. Consideration of approving an adjustment to the part-time liquor store clerk wage
scale. Recommendation: Approved the adjustment to the part-time liquor
store clerk wage scale.
K. Consideration of adopting Resolution 2020-16 approving plans and specifications
and authorizing the advertisement of bids for the 2020 Street Improvements
Project, City Project 200001. Recommendation: Adopted Resolution 2020-16
approving plans and specifications and authorizing the advertisement of bids
for the 2020 Street Improvement Project, City Project 200001.
L. Consideration of adopting Resolution 2020-04 approving an addendum to
purchase agreement between City of Monticello and LSW Investments, LLC.
Recommendation: Adopted Resolution 2020-04 approving an addendum to
purchase agreement between City of Monticello and LSW Investments, LLC.
M. Consideration of accepting quote and authorizing purchase of 2020 Ford F-250
truck for $47,168.61 by the Parks Department in conjunction with the central
equipment fund. Recommendation: Authorized purchase of 2020 Ford F-250
truck for $47,168.61 for the Parks Department.
N. Consideration of ratifying the negotiated Labor Agreement between the City of
Monticello and the International Union of Operating Engineers, Local 49 for
January 1, 2020 to December 31, 2022. Recommendation: Approved ratifying
the negotiated Labor Agreement between the City of Monticello and the
International Union of Operating Engineers, Local 49 for January 1, 2020 to
December 31, 2022.
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O. ADD ON: Consideration or approving the replacement of the main swimming
pool heater at the community center in an amount not to exceed $20,000.
Recommendation: Approved the replacement of the main pool heater at the
community center in an amount to not exceed $20,000.
3. Public Hearings:
4. Regular Agenda:
A. Consideration of a request for adoption of a resolution for annexation petitioned,
by Kiellbem's, Inc. and a rezoning and lot combination to accommodate the
expansion of the K_iellberg West Manufactured Home Communitv. Applicant:
Kiellberg's, Inc.
Steve Grittman, NAC, presented the annexation request of a parcel of land next to
the current Kjellberg West Manufactured Home community. There is also a
request to rezone this parcel to M -H, Manufactured Home Park District, for the
purpose of adding four addition manufactured home sites. The Planning
Commission unanimously recommended approval of the rezoning and lot
combination. There was minimal discussion.
Councilmember Fair moved to adopt Resolution No. 2020-17 annexing the
land area petitioned by the applicant, contingent on the approval of the
rezoning and lot combination requests, based on a finding that the terms of
the Monticello Orderly Annexation Agreement have been met and other
findings as stated in the resolution. Councilmember Gabler seconded the
motion. Motion carried unanimously.
Councilmember Fair moved to adopt Resolution 2020-19 and Ordinance 735
approving the rezoning to M -H, Manufactured Home Park, for the subject
parcel, based on findings in said resolution, including a finding that the
proposed zoning is consistent with the underlying land use designation for
the area. Councilmember Gabler seconded the motion. Motion carried
unanimously.
Councilmember Hilgart moved to approve the lot combination based on
findings in Resolution PC -2020-002, including a finding that the proposed lot
combination is consistent with the existing land use, and subject to the
conditions in Exhibit Z of this report.
B. Consideration of a request for Comprehensive Plan Amendment from Places to
Shop to Places to Live, Amendment to Planned Unit Development for
Development Stage PUD and Preliminary Plat for a proposed 92 -unit multi-
family apartment complex. Applicant: Kent Kiellberg
Steve Grittman, NAC, presented the request for Comprehensive Plan
Amendment, rezoning to Planned Unit Development, Amendment to PUD for
Development Stage PUD, and Preliminary Plat to accommodate conversion of an
existing commercially -zoned outlot for multi -family residential use. The applicant
proposes to convert the remainder of the Monticello Business Center 6th Addition
to a multi -family residential development, associated parking, and access. The
Planning Commission unanimously recommended all four applications.
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The applicant made revisions since the Planning Commission meeting to address
certain issues. There is the addition of an alternative pavement surface, circular
drive, and entrance monument. Green space was addressed with the design of a
private space at the rear of the buildings, as well as the use of alternative
pavement surfaces and scoring on the sidewalk areas. There is also the addition
requirement that underground parking be included as part of the base rent
structure.
Discussion ensued among the council. Mayor Stumpf requested that there is
consideration given to more signage on School Boulevard. Christopher Hass,
Firm Ground Architects & Engineers, noted that they may add some signage to
their existing plan.
Councilmember Hilgart moved to adopt Resolution 2020-20 regarding the
proposed Lot 1, Block 1, Monticello Commerce Center 811 Addition, based on
the findings in said resolution, and incorporating the requirements of Exhibit
Z in this staff report. Councilmember Davidson seconded the motion. Motion
carried unanimously.
Councilmember Davidson moved to adopt Resolution No. 2020-21, based on
the findings in said resolution, and incorporating the requirements of Exhibit
Z in this staff report. Councilmember Hilgart seconded the motion. Motion
carried unanimously.
Councilmember Hilgart moved to adopt Resolution 2020-22, based on the
findings in said resolution, and incorporating the requirements of Exhibit Z
in this staff report. Councilmember Fair seconded the motion. Motion
carried unanimously.
C. Consideration of adoptinva new compensation provaram (Kevstone Job Leveling
System) including initial point analysis and establishing order or implementation
(movinv- emplovees to nearest stope on the new pay system effective February 29,
2020)
Jeff O'Neill and Tracy Ergen, Human Resource Manager, presented the new
compensation program including initial point analysis of positions and
establishing an order of implementation. Ms. Ergen noted the process of
implementation, including an appeal process for staff. Any changes that would be
recommended would be brought to the Personnel Committee. The new pay
system will go into effect February 29, 2020.
Council spoke of the need to retain good employees and the ability to attract new
employees.
Councilmember Hilgart moved to adopt the new compensation program and
establishing order of implementation (moving employees to nearest step on
the new pay system effective February 29, 2020). Councilmember Gabler
seconded the motion. Motion carried unanimously.
5. Adiournment:
By consensus, the meeting was adjourned at 7:52 p.m.
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Recorder: Jennifer Schreiber
Approved:
Attest: 0
City Administrator
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