City Council Agenda Packet 06-22-2020REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, June 22, 2020 — 6:30 p.m.
Mississippi Room, Monticello Community Center
CITY COUNCIL SPECIAL MEETING
Mississippi Room
4:30 p.m.
City Administrator Executive Recruiter Informational Sessions
4:30 p.m. Liza Donabauer, DDA HR Inc.
5:15 p.m. Sharon, Klumpp, Baker Tilley
Mayor: Brian Stumpf
Council Members: Jim Davidson, Bill Fair, Charlotte Gabler, Lloyd Hilgart
1. General Business
A. Call to Order & Pledge of Allegiance
B. Approval of Agenda — Councilmembers or the City Administrator may add items
to the agenda for discussion purposes or approval. The City Council may or may
not take official action on items added to the agenda.
C. Approval of Meeting Minutes
• Special Meeting Minutes from June 8, 2020
• Regular Meeting Minutes from June 8, 2020
D. Citizen Comments — Individuals may address the City Council about any item not
contained on the agenda. Each speaker will be allotted three minutes with a
maximum of five speakers. The Mayor may allow for additional time and/or
speakers. The City Council generally takes no official action of items discussed,
with the exception of referral to staff for future report.
E. Public Service Announcements/Updates
• 4th of July Business Hours
F. Council Liaison Updates
• EDA
• Library Board
G. Department Updates
• COVID-19 Update and Discussion
• City Administrator Update
• Construction Update
2. Consent Agenda — All items listed on the Consent Agenda are considered standard or
may not need discussion prior to approval. These items are acted upon by one motion
unless a councilmember, the city administrator, or a citizen requests the item by removed
from consent for additional discussion.
A. Consideration of approving payment of bills
B. Consideration of approving new hires and departures for City departments
C. Consideration of approving the sale/disposal of surplus city property
D. Consideration of adopting Resolution 2020-47 accepting donations from SPOE
Lawyers ($150), Von Hanson's Meats ($150), Resurrection Church ($25), and
Monticello Family Dentistry ($25), to be used for the 2021 Walk `n' Roll event
(JS)
E. Consideration of accepting the COVID-19 City Preparedness Plan
F. Consideration of approving a request for a Simple Subdivision of one existing
parcel resulting in two new buildable parcels. Applicant: Patricia Olson
G. Consideration of adopting Resolution 2020-49 accepting bids and awarding
contract to All Elements Inc. for the Community Center Roofing Project, City
Project No. 200004 including the base bid and bid alternate I for a total amount
of $338,236
H. Consideration of adopting Resolution 2020-48 accepting improvements and
authorizing final payment of $111,634.82 to Eureka Construction for the Fallon
Avenue Overpass Project, City Project No. 16C006
2A. Consideration of items removed from the consent agenda for discussion
3. Public Hearings
4. Regular Agenda
5. Adjournment
AGENDA
CITY COUNCIL SPECIAL MEETING
MONTICELLO CITY COUNCIL
Monday, June 22, 2020 — 4:30 p.m.
Mississippi Room, MCC
AGENDA
1. Call to Order
2. 4:30 p.m. City Administrator Executive Recruiter Informational Sessions
4:30 p.m. — Liza Donabauer, DDA HR Inc.
5:15 p.m. — Sharon Krumpp, Baker Tilley
3. Adjournment
Human DDA
sources, Inc.
a Davrd Drown dissociates Company
St. Bonifacius Office:
4796 Merganser Drive
St. Bonifacius, MN 55375
(612) 920-3320 x111 1 fax: (612) 605-2375
liza@daviddrown.com
www.ddahumanresources.com
June 16, 2020 Sent via email only
Tracy Ergen, Human Resources Manager
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Dear Ms. Ergen,
Thank you for the opportunity to submit a proposal to assist the City of Monticello with the search
for your next City Administrator. Our firm has extensive experience with local governments, and we
thoroughly understand the complexities faced by City Councils in Minnesota.
The attached proposal includes several elements that set us apart in our approach to providing this
service. Highlights include:
• Knowledge: Our firm comprehensively understands local government, and our
consultants are former Administrators with significant experience. Due to our broad
experience, we have better connections to potential candidates.
• Communication: We will be on site multiple times throughout the search process and will
provide weekly email updates to the City Council throughout the process.
• Brochure/Profile: We develop a detailed, professional profile to present the City in the
most positive manner. A sample is attached.
• Experience: DDA has conducted more Minnesota City Manager/Administrator searches in
the last five years than any other firm by a wide margin.
• National and local outreach: We advertise nationally, regionally, and locally to attract a
greater pool of candidates.
• Adherence to deadlines: When a deadline is established, we will meet it.
• Video Interview: DDA uses video interviews in the screening process to get quality data
that may not be apparent on resumes. These videos are made available to the Council
prior to selecting candidates for final interviews.
• Work Personality Index: Prior to deciding on final candidates, the Council will also
receive a personality index report on each person being considered for an interview.
• Background check process: Instead of doing a comprehensive background check on a
single finalist, we do a comprehensive background and conduct a personal reference check
on all finalists interviewed by the City Council. This is all included in the search fee.
• Intellectual Profile: Each finalist will complete an intellectual profile measuring verbal
reasoning, mathematical and logical reasoning, and overall mental aptitude.
• More service for the money: Our rate is lower than our competitors, and our service is
better. We all work in home offices and do not have a large corporate structure to support
meaning you receive more service for the money.
I look forward to discussing our process with you. Thank you for your consideration.
Sincerely,
Liza Donabauer
DDA Human Resources, Inc.
Enclosures
DDA HUMAN RESOURCES, INC.
CITY
'�O F
Monticello
PROPOSAL FOR THE CITY OF MONTICELLO
CITY ADMINISTRATOR SEARCH
JUNE 16, 2020
DDA
Human Resources, Inc.
a David Drown Associates Company
City of Monticello: City Administrator Search Proposal 1
RLDejAon of the Fi PFPrapss Details AMM
Approach to the Process ♦ Fees
Service Team NEEPW♦ Assurance
♦ Timeline ♦ References
DESCRIPTION OF THE FIRM
David Drown Associates (DDA) is a full-service consulting firm with more than 20 years working with
local governments providing a full range of fiscal and economic development services, along with
compensation and classification services and executive searches, to over 450 government clients
throughout Minnesota. Over these years, we have gotten to know local government well, and we have
worked hard to keep our services up-to-date to meet the ever-changing needs of our clients.
In 2013, we expanded our scope to provide human resources services — we started with executive
recruitment and organizational studies and more recently added classification and compensation
studies. Because of growth in our human resource service area, a new Human Resource affiliate
company was created in 2017. DDA Human Resources Inc. currently employs seven individuals
serving cities, counties, and special districts throughout Minnesota. The vast majority of our consultants
are recent practitioners having served as Administrators or Human Resource Managers. In addition,
the scope and breadth of experience levels we bring to this project is second to none.
We take great pride in providing the best service at a fair and equitable price. We think you will find that
our small company is nimble, efficient, and personable. We know and understand local government,
and that will always guide our work.
APPROACH TO THE PROCESS
Our approach to this search will be to focus on finding the best fit for the City of Monticello. This is
accomplished, first and foremost, by listening to what you are saying, understanding your goals and
objectives, and building the search process off of that foundation.
After gathering background information, we comprehensively advertise the position and make sure that
the posting gets into the hands of prospective candidates. In some cases, those persons are not active
job seekers, so we will make every effort to find those folks through direct outreach efforts. After the
posting closes, an analysis of candidates will be completed so that, when the semifinalists are
presented to the City Council, you will be confident that these people are the best matches from the
submitted applications.
After the Council selects the finalists, these candidates will be fully researched, and all necessary
hiring information will be available prior to the Council making a decision.
Communication with the City Council is a high priority. In addition to our Consultant Liza Donabauer
being on site regularly, the City Council will receive weekly email updates, and she will always be
available for questions.
City of Monticello: City Administrator Search Proposal
SERVICE TEAM
Liza Donabauer
Liza is a Management Consultant and specializes in Executive Search services. Like all DDA HR
consultants, she has a background in public administration at both the city and county level, most
recently in Kansas and Minnesota. Liza worked in Wright County (MN) providing administrative
support to the Commissioners, Coordinator, and Human Resources Dept. This path lead her into city
management for Clearwater, Kansas, and Arlington, Minnesota. Throughout the years, her work has
centered on human resource management, budget and long-term capital planning, strong community
participation, and leadership development. She received her MBA with an emphasis in public
administration from St. Scholastica.
Since joining DDA, Liza has conducted several Administrator/Manager searches as well as worked
with cities on their Pay Equity and Compensation and Classification Studies. Liza will be the lead
consultant on this project.
"The commission especially appreciates the support of the Interim City Manager and City Council to engage DDA
Human Resources as our external professional search firm. Liza Donabauer and her team provided invaluable
guidance, process framework, facilitation, and innovative ideas for this search process which maximized stakeholder
participation, citizen involvement, market access, and best practices from the field. "
-Scott Marquardt, Chair, Montevideo Police Civil Service Commission
Gary Weiers
Gary joined DDA in 2013 and has conducted over 65 executive searches and numerous
organizational studies. Prior to joining DDA, Gary had over 20 years of county government
management experience, the last 11 years as County Administrator in Rice County. Prior to becoming
Administrator, Gary served as the Social Service Department Director in Rice County and worked as a
Social Service Supervisor in Mower County and Sherburne County. Gary received his bachelor's
degree from the University of St. Thomas and has honed his skills by working his way up from an entry
level social worker position to be the head of a $50 million organization with over 350 employees.
Gary has worked with local governments ranging in size from a couple thousand residents to
communities of over 150,000 persons.
In addition to conducting executive searches, Gary has done work with communities on sharing
services, organizational analysis, strategic planning, and other management related work.
Gary will assist Liza on this project as needed.
Liz Foster
Liz is an Assistant Consultant that provides support and assistance within our Human Resources
Division. Since joining DDA in 2015, Liz has been involved in numerous executive searches and other
HR projects.
Some of Liz's duties include community research, creating position profiles, assembling interview
materials for our clients, and providing general administrative support to our consultants.
City of Monticello: City Administrator Search Proposal
TENTATIVE TIM ELI N E
This timeline is tentative. The final timeline will be set after the City Council's decision to proceed.
City of Monticello: City Administrator Search Proposal
'
• •
ITEM
D. TE
Decision by City
June 22, 2020
Council to proceed
♦ Gather all pertinent background information
Information gathering
* Gather salary information and review job description
July 2, 2020
♦ Meet with staff, stakeholders and each member of the City
Council
Professional profile
♦ Develop position profile and advertisement
July 20, 2020
Approve position
♦ City Council approves profile, job description, salary range,
July 27, 2020
profile
and hiring process
Candidate
+ Post position immediately upon approval of profile
July 28, 2020 -
recruitment
• Comprehensively advertise
August 25, 2020
♦ Email and phone calls to prospective candidates
Screening of
DDA will review and rank applicants based on job related
August 26, 2020
applicants
criteria and select semifinalists
Video Interview
Each semifinalist will complete a video interview
September 6, 2020
Personality Index
DDA will administer a work-related personality index to all
September 6, 2020
semifinalists.
Selection of finalists
+ City Council selects finalists for interviews
September 14, 2020
♦ DDA will notify candidates not selected as finalists
♦ Includes:
Background check of
• Criminal background: county, state, national
all finalists selected
• Sex offender registry
• Social Security number verification
September 28, 2020
for interviews
• Employment and education verification
• Credit Check
Reference check on
DDA will conduct reference checks with current and former
September 28, 2020
all finalists
employers on all finalists
DDA will administer an intellectual profile measuring verbal
Intellectual profile
reasoning, mathematical and logical reasoning, and overall
September 28, 2020
mental aptitude
DDA will provide the Council information including:
• Summary of references
Finalist Packet
Results of background checks
September 29, 2020
• Personality index reports
• Video interview
• Resumes, etc.
DDA will prepare all interview materials and be present at all
Interviews
interviews and other functions. It is recommended that
October 6 & 7, 2020
interviews be at a special meeting
Decision
City Council will select candidate for offer
October 7, 2020
Offer and agreement
DDA will negotiate agreement with selected person
October 9, 2020
Projected start date
New Administrator begins
November 9, 2020
Follow up
DDA will follow up periodically with the new Administrator
November 2020
City of Monticello: City Administrator Search Proposal
PROCESS DETAILS
Step 1: Information Gathering
DDA will gather and assemble background information pertaining to the City and position. In addition,
Liza will meet individually with all Council members, and collectively with staff leaders, to discuss
candidate attributes, experience, and other important qualifications. Others will be interviewed as per
the direction of the City. At the same time, the job description will be reviewed and, if needed, we will
gather relevant comparative salary information for consideration by the Council. We will quickly
develop a comprehensive understanding of the organization, community, and position.
Step 2: Development of Position Profile
Based on the information received from the City Council and others, DDA will develop a professional
position profile that is customized to present the City of Monticello in the most positive manner and
provides prospective candidates with meaningful information. A draft will be presented to the City
Council for consideration and approval prior to advertising. A sample profile is attached.
Step 3: Advertisement and Recruitment
DDA will comprehensively advertise the position and make direct contact with possible candidates who
are not active job seekers. Some of the places the position will be advertised include: League of
Minnesota Cities, International City/County Management Association, Minnesota Association of City/
County Managers, Association of Minnesota Counties, Govern mentJobs.com, and municipal
associations in Iowa, Wisconsin, North Dakota, and South Dakota. In addition, the posting will be
shared with professional networks through Linkedln, the Universities of Minnesota, Iowa, Wisconsin,
South Dakota, and Nebraska, as well as the MN Private Colleges Consortium, MN State Universities,
and other colleges and universities. Other local advertising will be done as per direction from the City.
Regular communication with candidates will occur throughout the process.
The simple DDA online application process will be used unless the City prefers to use an existing City
methodology.
Step 4: Initial Screening and Review
DDA will complete a comprehensive analysis of every application received and determine
approximately 8-12 semifinalists based on job related criteria. Each semifinalist will complete an
information disclosure, a video interview, and a work related personality index. One week prior to
selecting finalists for interviews, the information disclosure, video interview, personality index, cover
letter, and resume from each of the 8-12 semifinalists will be made available to the Council for viewing.
This will allow the Council ample time to comprehensively review candidates prior to determining who
to bring in the for the final interviews. After the Council selects finalists, those not selected as finalists
will be notified by DDA.
City of Monticello: City Administrator Search Proposal
Step 5: Selection
After the City Council selects finalists, DDA will complete comprehensive background screenings
including criminal history, civil court history, verification of recent employment, verification of education,
driver's license review, credit check, and other items. Along with background checking all finalists, DDA
will conduct personal reference checking with former and current supervisors and colleagues on each
person. A narrative of those conversations will be available for the Council to review.
In addition, DDA will administer an intellectual profile measuring verbal reasoning, mathematical and
logical reasoning, and overall mental aptitude.
Approximately one week prior to the final interview process, the City Council will have access to each of
the candidate's application materials, video interview, background check results, reference information,
a work personality report, and an intellectual profile on each person.
Early in the search process, Liza will discuss interview possibilities including staff participation, options
for community involvement through a meet and greet event, stakeholder interviews, individual and/or
full Council panel interviews, and other functions.
Prior to interviews, Liza will prepare questions and then facilitate all interviews and other activities the
City Council determines appropriate. Our goal is to make the process smooth and painless so the City
Council can focus all its energy on finding the right person for the job.
Step 6: Offer
After interviews are complete, we will assist the City Council with deliberations and facilitate the offer
to the selected candidate. We will negotiate the terms with the candidate based on the parameters
established by the City Council.
Step 7: Follow Up
DDA will make periodic contact with the new Administrator for at least the first year of employment.
City of Monticello: City Administrator Search Proposal
LIST OF SEARCH CLIENTS FROM THE PAST TWO YEARS
Entity
Type of Search
Entity
Type of Search
City of New Brighton, MN
Manager
City of Maple Lake, MN
Administrator/Clerk/Treasurer
City of St. James, MN
Manager
City of Prior Lake, MN
Manager
Waseca County, MN
Administrator
Isanti County, MN
Administrator
City of Kasson, MN
Administrator
City of Staples, MN
Public Works Director
City of Scandia, MN
Administrator
Mahnomen County, MN
Administrator
City of Sleepy Eye, MN
Manager
Albert Lea HRA, MN
Executive Director
City of Albert Lea, MN
Manager
Sherburne County, MN
Administrator
City of Waseca, MN
Finance Director
Murray County, MN
Administrator
Murray County, MN
Administrator
City of Plainview, MN
Public Works Director
City of Montevideo, MN
Police Chief
City of Montevideo, MN
Manger
Kitchigami Regional Library System
Director
City of Melrose, MN
Administrator
City of Melrose, MN
Administrator
City of Dundas, MN
Administrator
City of Lake City, MN
Finance Director
Brown County, MN
Administrator
City of New Ulm, MN
Manager
City of Olivia, MN
Police Chief
City of Sleepy Eye, MN
Manager
City of Blooming Prairie, MN
Administrator
Albert Lea Econ. Dev. Agency
Executive Director
City of Brainerd, MN
Administrator
Yellow Medicine County, MN
Administrator
Mower County, MN
Administrator
City of Dodge Center, MN
Administrator
City of Brainerd, MN
Comm. Development Director
City of Winsted, MN
Administrator
City of Springfield, MN
Manager
Todd County, MN
Coordinator
Houston County, MN
Administrator
City of Waseca, MN
Manager
Crow Wing County, MN
Human Resource Director
In addition to the specific references listed on the following page, the City of Monticello is encouraged to
speak with any of the entities listed above.
DDA is currently conducting searches for the Cities of Aitkin, Albert Lea, Crookston, Crosby, Paynesville,
Plainview, and Waseca, Minnesota, as well as Chippewa, Cook, and Kittson Counties.
FEES
The fee for the search process is $21,000. This all-inclusive fee covers professional services and all
expenses including travel, advertising, personality index, intellectual profile, background checks on all
finalists, etc.
City of Monticello: City Administrator Search Proposal
ASSURANCE
If the newly hired Administrator leaves the organization within the first 24 months of employment, DDA will
complete another search without professional service fees. Only actual expenses will be billed to the City.
REFERENCES
Valerie Johnson
Mayor, City of New Brighton
City Manager Search
Phone Number: 651-491-3364
Email: valjohnson87(acomcast.net
Dave Borchert
Board Chair, Brown County Commissioner
Administrator Search
Phone Number: 507-354-3295
Email: Com missionerDistrict1(a)-co.brown. mn.us
Vern Rasmussen, Jr.
Mayor, City of Albert Lea
Econ. Dev. Executive Director (ALEDA) & HRA
Executive Director Searches
Phone Number: 507-377-4330
Email: mayor ci.albertlea.mn.us
Roy Srp
Mayor, City of Waseca
City Manager Search
Phone Number: 507-521-1185
Email: roy.sr�pinnaclefoods.com
"After working with then, City Administrator Liza Donabauer for over 2 1/2 years, I can truthfully say she
is the epitome of hard work and dedication to her profession. Her communication skills and procedures
are without compare, and she did not shy away from any challenge. I have no doubt that she will
continue to provide exemplary service in any work endeavor."
-Rich Nagel, Mayor
City of Arlington, MN
"We hired David Drown Associates to facilitate our search and subsequent hire of our new City
Administrator. They did an outstanding job of walking our City Council through all stages of the hiring
process. Liza Donabauer was in constant contact with me and able to quickly answer any question that
came up. I would highly recommend DDA Human Resources, Inc. to any city."
-Mike Nelson, Mayor
City of Mountain Lake, MN
"David Drown and Associates realize that every city has its own personality and you (Liza Donabauer)
worked to identify New Brighton's personality to assure us the best possible candidate to become our
new City Manager. The work that was done by you prior to even advertising for the position was key to
our success. You spent hours interviewing staff, council and citizens trying to identify the qualities as
well as the qualifications desired in a City Manager for our community. The resulting documentation
represented New Brighton well and encouraged numerous qualified candidates to apply. Throughout
the process, the entire Council was informed of progress and action steps along the way."
-Val Johnson, Mayor
City of New Brighton, MN
City of Monticello: City Administrator Search Proposal
DDA HUMAN RESOURCES, INC.
SAMPLE PROFILE
DDA
Human Resources, Inc.
a David Drown Associates Company
City of Monticello: City Administrator Search Proposal
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=.a Population:-21;
City of New Brighton
VISION: To be the Preferred
Place to Live, Work, and Play
MISSION: By working
in partnership with our
citizens, we are committed
to guaranteeing that their
investment in New Brighton
will be protected and will be
returned to them in financial
and social dividends.
CITY VALUES:
• Respect for Residents,
Businesses, and Visitors
• Effective Communication
with Residents of New
Brighton
• Promote a Healthy
Business Climate
• Understand Our Past as
We Invest in the Future
• Recognize the Importance
of Working with Neigh-
boring Communities
• Provide for the Safety
and Security of the
Community
• Accountability &
Integrity in Service
Delivery
• One City. One Set of
Resources. One Set of
Services
A CITY OF excellence in education,
of beauty and recreation in lakes
and parks, and of opportunity
in business, the City of New
Brighton is a northern suburb of
the Twin Cities, Minneapolis and
St. Paul. Originally inhabited by
the Mdewakanton Dakota, and
prized for its abundant harvests of
wild rice, European settlers formed
a village in 1858. Proximity to
new railroads in 1889 brought the
establishment of the Minneapolis
Stockyards and Packing Company
and, in 1891, the incorporation
of the Village of New Brighton.
The seven -square -mile City
encompasses 16 city parks and
Long Lake Regional Park. The
population is approximately 21,456,
with 8,915 households. Almost
30% of households have children
– with those under 18 comprising
over 21% of City residents. The
City's ethnic diversity reflects 84%
of residents identifying as White
American, 4% African American,
5% Asian American, 4% as Hispanic
Americans, and 1.5% Native
American.
Changes in the diversity of
the population are providing
opportunities to reimagine the
development and amenities on
which the City will focus. Now
primarily a residential community
within Ramsey County, the City
provides many housing types:
single family for many income levels,
apartments, and many senior living
options. Homes valuations are
increasing steadily and sell quickly.
The investment of residents in their
community is seen in the more than
230 blocks that participated in
National Night Out in 2019. At the
intersection of major highways 1-694
and 1-35W, the City is convenient
to the entire Minneapolis -St. Paul
metropolitan area. Welcome to
New Brighton—a forward -thinking
community and a great place to live!
City Manager I New Brighton 3
4 City Manager I New Brighton
NEW BRIGHTON IS rightly proud
of its Department of Public Safety.
Since the merger of the Police
and Fire Departments in 2000,
the Public Safety Department
has become a model which other
communities attempt to replicate
due to its extremely cost effective
and efficient way of providing
coordinated public safety services
to its residents, businesses, and
visitors. In order to effectively to
protect, to serve, and to educate
in partnership with the community,
many staff of the Public Safety
Department are cross trained in a
variety of service areas.
The Police Department has 30
sworn officers. The Fire Department
has one full time Fire Marshal and
43 certified paid -on-call members
— almost half of whom are also
City employees. Public Safety
has been proactive in community
engagement, going to its citizens
instead of waiting for the citizens to
come to them. With approximately
one third of the population living
in rental units, the Public Safety
Department has collaborated
with property owners via a rental
management program to provide
positive interactions between the
City and New Brighton's population
of renters. The Department has
been honored by the International
Association of Chiefs of Police with
its Community Policing Award.
Residents have the opportunity
to participate in many volunteer
areas, including Volunteers in Public
Safety, Police Reserve Officers,
and Police Explorers. The City also
partners productively with Ramsey
County for many public safety
services, including participation
in the award-winning 'Closest
Unit Dispatching' program for fire
response which has resulted in an
overall six -minute response time to
calls.
WELL POSITIONED at the
northwest quadrant of Highway
1-694 and 1-35W, the City is
located conveniently near the
Minneapolis -St. Paul metropolitan
area which provides opportunity
for growth. It is a dynamic
community with untapped potential
for its future. Taking from its
motto, "building tomorrow today,"
this older community is primed
for preservation, renewal, and
redevelopment. Support for large
and small businesses in New
Brighton is aided by consolidating
many support operations under
one departmental umbrella.
Engineering, Community/Economic
Development, Planning, and Public
Works coordinate in their efforts
to provide a unique and responsive
tool for small and large businesses.
New Brighton celebrates the
founding of a global leader in
medical technology, Medtronic, and
the first microbrewer in Minnesota,
Barley John's. The New Brighton
Exchange represents continual
expansion for development in an
urban -suburban hub surrounded
by some of the best and brightest
companies in the Twin Cities: CSI,
TUV-SUD, and API Group. With
13.54 acres available for sale or
build -to -suit, the Exchange looks to
invite a corporate, med-tech, or any
other specialty user to complete
the master planned development.
New Brighton is also proud to serve
as the home for Pentaire, Inc. and
TREND Enterprises.
The business economy in New
Brighton is fairly diverse and
features strong industries in
technology and medical device
manufacturing, transportation,
innovative solutions in the
construction industry and
engineering, as well as small and
unique retail and professional
services. Ongoing business
development efforts will focus on
encouraging the creation of small
businesses, attracting a variety of
employers, and developing a variety
of local -serving shopping, dining,
and retail services.
The City's recently updated Comp
Plan included an extensive outreach
effort with its community residents
and stakeholders. The 2040
Comp Plan will guide the future
of development in the community
and sets out a myriad of goals the
City seeks to achieve with each
project. Over the next 20 years,
New Brighton will see change in
many areas including opportunities
for redevelopment, infill, and
rehabilitation, as well as an
emphasis on creating connections
between the community's parks
and open spaces. Through the
outreach efforts, the community
identified housing (both availability
and affordability) as a primary
issue of concern. Because New
Brighton is fully developed,
issues like housing can only be
addressed via the redevelopment
of underutilized parcels. Future
projects include a new multi -use
housing project named Midtown
Village, the revitalization of the Old
Highway 8 Corridor, road projects
to address pedestrian and vehicular
needs, and a Parks Comprehensive
Plan process to plan for future
programming and infrastructure
improvements.
City Manager I New Brighton 5
CREATING A HEALTHY balance
of work and play has led to the
establishment of 16 neighborhood
parks spaced throughout the City.
These parks, with playground
structures and open space,
comprise almost 160 acres of the
City. A 12 -hole disc golf course
is maintained at Hansen Park.
Numerous classes and activities
are offered through the Parks
and Recreation Department for
all ages. Four parks are home to
Neighborhood Centers — rentable
event and meeting spaces. The
Community Center, truly the "heart
of the City" and host to 541,000
visitors annually, is home to Eagle's
Nest Indoor Playground, the New
Brighton Fitness Center, and a
Ramsey County Library. Eagle's
Nest was completely remodeled
in 2017 and provides an active
and fun play space for youngsters
year-round — even on the coldest of
Minnesota winter days!
At the Fitness Center -Studio -
Gymnasium, the whole community —
from its youngest members to most
elderly citizens — can enjoy fun and
City Manager I New Brighton
healthy recreational opportunities.
The City also operates Brightwood
Hills Golf Course, a 1,538 yard, par
30, executive course.
There are twelve independent city-
wide youth athletic associations
providing competitive leagues and
club activities.
The Parks and Recreation
Department is currently undergoing
a Comprehensive Plan exercise, with
a look to the future for programming
and infrastructure improvements. It
is a priority of the Council to invest
in the initiatives and goals as called
out in the soon-to-be adopted Parks
Comp Plan.
The City values its partnerships
with community organizations.
For example, from June through
October, the City partners with a
weekly Farmers Market group which
attracts vendors from throughout
the area to sell their produce and
goods. Over 1000 kids participate
in a "Power of Produce" program,
a program that encourages habits
of healthy eating, promoting
conversations with farmers and
discounted tokens to purchase
locally grown produce.
The City also enjoys partnering
with community organizers in
celebrating its annual Stockyard
Days during the second week in
August. Recalling the 19th century
history of the City and the City's
contributions during World War
II, the eight-day festival includes
concerts, tournaments, street
dances, a parade, and all the
accessories of a city-wide blow-out
party. The "New London to New
Brighton Antique Car Run" ) brings
over 50 owners and their cars 120
miles through scenic countryside,
finishing as part of the Stockyard
Days celebration.
New Brighton houses a branch of
the Ramsey County Library system
at the Community Center. With
a large in-house collection and
access to the full Ramsey County
system, the library offers children's
programing, book clubs, and 20
computers with full internet access
for community use.
NEW BRIGHTON IS served by two
outstanding school districts— the
St. Anthony -New Brighton School
District (ISD 282) and Mounds
View Public Schools (ISD 621).
Both are noted as top districts
in the State with ISD 621 ranked
#4 and ISD 282 ranked #32 of
the State's 344 districts. ISD 282
provides elementary education at
Wilshire Park Elementary (pre -K-5),
St. Anthony Middle School (6-
8), and St. Anthony Village High
School (grades 9-12). Among the
geographically smallest districts
in the State, it serves over 1700
students. As the recipient of
numerous recognitions from the
State of Minnesota and national
magazines, St. Anthony Village High
School students score very well
on standardized assessments and
college entrance exams. Most of
New Brighton is served by ISD 621
which is among the largest districts
in the State. Pike Lake Kindergarten
Center offers a solid foundation for
the educational journeys of New
Brighton students in pre -K and K.
Bel Air Elementary and Sunnyside
Elementary Schools serve students
in grades 1-5.
For grades 6-8, Highview Middle
School, with 862 students, uses
a highly -rated STEAM (science/
technology/engineering/arts/
math) curriculum, with students
achieving well ahead of national
peers in math and reading. Irondale
High School, currently undergoing
a $25M upgrade, serves almost
1,700 students in grades 9-12.
Their motto, "Pride in Excellence,"
is lived out by having 85% of
students pursue college educations,
by having access to almost 20
Advanced Placement courses,
as well as by utilizing College
in the Schools opportunities in
partnerships with the University of
Minnesota and Northeast Metro
Career & Technical Center.
The City is also home to the
Global Academy, a new K-8 City
International Baccalaureate Charter
School that enrolls 450 students.
Global Academy has been
recognized as a school that is
"beating the odds" in terms of
student academic performance.
St. John the Baptist Catholic School,
enrolls 300 students in grades
pre -K– 8 in an environment with a
"legacy of excellence in education
[with] a focus on faith, service,
respect and gratitude to God, self
and others."
City Manager I New Brighton 7
THE CITY IS in a strong financial
position both today and looking
forward. The organization is at a
good point to transition to a new
City Manager who will assist the
City in building on the momentum of
what has been achieved. Innovative
tools for financing future projects
have been adopted. The City
has established a Capital Asset
Replacement Program for Fleet and
Non -Fleet Replacement, IT, and
Pavement Management. The City
will enjoy debt -free streets in 2025,
reallocating LGA from the General
Fund to support funding of annual
street reconstruction projects. As a
result, the City will no longer need
to issue external debt or bonding for
any street reconstruction projects.
The City received a bond rating
upgrade in 2019 to a AA+. The last
upgrade was received in May of
2009. The City conducts an annual
long-term utility analysis to forecast
utility rates based on projected
operating and planned capital
expenditures. The financial picture
of the City is outstanding.
City Manager I New Brighton
COLLABORATIVE, INNOVATIVE
leadership is a hallmark of New
Brighton's senior leadership. The
City Council appreciates how the
team and staff make its job easier
and respects and appreciates the
City Manager position and the
Senior Leadership Team. The new
City Manager will be entering
into a healthy organization with
a positive working environment
where staff feel nurtured. Staff feel
emboldened to be their best.
The organization has enjoyed
a strong central leader and
strong leadership team. The City
Manager sets a strong tone for the
organization but is not adverse to
strong opinions from its leadership
team. Staff feel they work in a
positive and supportive workplace
culture where there is a balance of
productive work and fun.
The Senior Leadership Team enjoys
working together as a team. Silos
have been removed throughout the
years, and the Department Directors
have a long-term commitment to
the organization and the motto of
"One City. One Mission. One Vision."
City Hall is currently undergoing
construction improvements. The
City Council has placed a focus
on funding technology initiatives
through the next four years. The
City has also placed a focus on
energy efficient initiatives such as
solar panels, natural rain gardens
in parks, GreenSteps, and Tree
City USA, and has been a leader
in lobbying for legislative action to
advocate for change.
City Manager I New Brighton 9
Budget Information
General 2018 2019 Budgeted
Expenditures Expenditures
Admin 1,504,616 1,421,790
-1_
�'•
11
I .1 11
Total16,883,210
•
I •I
11 :11
Enterprise
Street
Lights
* •
1
10,149,750
•
Internal
Service
Risk
Management
•1•
••I 111
• 11
1 111
/•
1•I 111
Information
TechnologyI
II
r
Pavement
ManagementI
I•
111
•
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Total••
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Develop and provide
recommendations regarding a
wide variety of local and broader
public policy issues of major
importance and interest to the
City Council.
• The Council receives all the
information that is required
to function effectively and
perform its governance roles and
obligations.
• Collaborative and productive
work relationships are
developed and sustained in all
contacts inside and outside the
organization.
• Key local and legislative
contacts are sustained and
nurtured in a manner that
advances sound public policy
and helps protect the City's
interests when implementing
such policy.
• Citizens have multiple methods
to keep themselves current on
City issues that directly affect
their neighborhoods and the
entire community.
• The management team seeks
out and can rely on the advice
and counsel provided to them
on many diverse, complex, and
sometimes difficult issues of
human resources administration.
The City's continuing compliance
with applicable laws and
regulations helps minimize legal
challenges from either regulatory
agencies or employees.
Preparations for and
contributions to the collective
bargaining process help achieve
and sustain favorable contract
settlements and effective
contract administration.
Develop and implement the
approved long-term strategic
plan for the City, including the
documentation of those metrics
and milestones necessary to
measure success.
• Strategic plan components
are met on a timely basis and
plan elements are successfully
implemented to produce observable,
measurable and sustainable results.
Serve and actively participate
as a leader / member of the
management team; exercise a
leadership style that promotes
enthusiasm and active support
from City staff at all levels.
• Recruitment, selection,
orientation, advancement, and
evaluation of staff, or those
whom are directly accountable,
and encouraging them to be
effective and successful.
• Mentoring and coaching to
build depth and breadth in the
City's capacity and capability to
consistently achieve and sustain
excellence, efficiency, and cost-
effectiveness in service delivery.
• Planning, implementation, and
ongoing evaluation processes
are inclusive and produce
workable, thoughtful, well-
documented, and timely
outcomes.
• The management team supports
each other, learns from each
other, and intentionally shares
accountabilities for overall
efficient and professional
municipal management.
• There is a clear and uniform
understanding of the
interventions that will be made
when service standards are not
acceptable.
City Manager I New Brighton 11
Prepare, recommend and
implement an approved annual
budget and the City procurement
program including the controls
necessary to ensure budgetary
compliance.
• Current year projects and
activities are successfully
accomplished within budgetary
appropriations resulting in
positive budget results and an
ongoing stable tax levy.
• Policy and procedure compliance
results in maintaining
procurement quality and
identifying when the budget
parameters may need further
review or modification.
Lead the development of City
strategies for human resource
practices and the collective
bargaining process.
• There is uniform understanding
and consistent application of
established human resource
policies and procedures by the
management team throughout
the organization.
Labor contracts are settled in a
timely and minimally contentious
manner that result in few
grievances or disputes during
the life of each contract.
Represent the City in various
programs and activities
pertaining to issues of
importance to the community.
• Relationships and contacts
are developed that enhance and
advance various collaborations and
initiatives that benefit the City and
its neighboring communities.
• Individuals, organizations, and
media seek out and recognize the
City Manager as an informed and
effective community leader.
Seek and attend diverse
community-based events to gain
first-hand knowledge and insight
on the City's needs as a fully
developed community, and seek
the opinions of its citizens on the
services being delivered to them.
• Citizens appear generally
satisfied with City services based
on the number of complaints
received. Recognize that the City's
safety, civic and sound public
policy for all obligations will create
debate and disagreement from time
to time.
• Attends and participates
in professional organizations;
stays abreast of new trends and
innovations in the field of city
management and administration.
Perform other job-related
responsibilities as apparent or
directed by the Council.
Ac .
12 City Manager I New Brighton
Y
Comfortable being the face
of the organization, speaking
publicly, and interacting with
various interest groups.
Demonstrate active involvement
in relevant professional
associations, networks, and all
levels of the organization.
A proven leader who has
developed a culture where
staff feel valued. Support and
engage as well as take the
time to celebrate the team's
successes as well as the ability
to overcome challenges.
Change Champion: empower
staff and Leadership Team to
feel heard and make decisions.
Embrace ideas for the
betterment of the organization.
Experience in Human Resource
Management, encourage and
support workforce development,
and work effectively with unions.
Support and coach: create an
inclusive team environment,
recognize strengths and talent
of staff, and care for the well-
being of others. Have open
door policy for all levels of staff.
A strong communicator with
an ability to manage adversity
and respond to a crisis in a calm
and factual manner, quickly
utilizing a vast network of
regional resources to move the
community forward.
Is self -aware, asks appropriate
questions, and knows what it
takes to excel within a well-
established organization.
Practices management by
walking around: is approachable
and an active listener.
• Not a micromanager: respectful
of others work style and
nuances. Assumes the positive.
• Is decisive, direct, and
diplomatic. Able to balance the
needs of staff, residents, and
various interest groups.
• Unflappable: is a calming, yet
confident presence.
• Creative, resourceful, analytical,
and critical thinker with a
quick mind set for developing
resolution.
• Passionate about leadership,
local government, and the
community.
• Focuses on the big picture. Is
innovative, strategic, delegates,
and committed to follow-
through.
• Has a sense of humor and ability
to connect.
City Manager I New Brighton 13
i�
• Thoroughly educates self on the
City's history and relationship
with the Army. Takes an active
role in the City's continued
pursuit of safe drinking water
and associated costs.
• Honor the City's history,
embrace what the City is
becoming, and focus on its
future.
• Be involved early on at the staff
level to familiarize self with the
organization's ambassadors.
Leverage the talent and abilities
of the established Senior
Leadership.
• Facilitate annual goal -setting
meetings with staff and Council.
• Engage support for newly
updated Park Comprehensive
Plan projects and initiatives.
• Continue to champion
opportunities to build
community connections via
highway and redevelopment
projects.
14 City Manager I New Brighton
Place continued focus on finding
opportunities for affordable
housing and senior housing.
Provide support for local
businesses, and find sources for
various economic development
programs to physically improve
residential, rental property, and
business infrastructure.
Build upon and strengthen
partnerships with neighboring
communities, the business
community, departments within
the organization, non-profit
groups, and various community
and county organizations.
Facilitate the City's journey to
determine its sense of place/
brand/identity. Continue to
support place -making initiatives
and opportunities to connect
residents.
Be the steward of Debt -Free
Streets 2025, funding of the
recently established Fleet and
Non -Fleet Program, and sustain
the City's Public Safety model.
• Take the DISC Assessment and
use as a tool to determine how
one's leadership and behavioral
style melds with the established
Leadership Team.
• Continuously educate and
communicate the roles and
responsibilities of the City
Manager and City Council.
Communicate the importance of
the "why."
• Build on the momentum for
the "One City" vision, and
facilitate definitive strategic
goals to achieve excellence and
increased engagement.
• Help the organization continue
to grow utilizing a new
perspective, forward thinking
initiatives, and adopting new
tools to help the organization
become more efficient.
Continue to foster customer
service at all levels within the
organization.
• Facilitate a variety of proactive
opportunities for community
engagement and communication
models including, but not limited
to, hosting town hall meetings,
neighborhood meetings,
attending local events and
meetings, authoring positive
media, and expanding City
communications via newsletter,
website, and social media.
Evaluate the organizational
structure and determine
whether adding a dedicated HR
Director position is appropriate.
Evaluate the structure
of City Council Meetings
and City Commissions to
determine where efficiencies,
productivity, professionalism,
and opportunities for community
engagement can be improved
upon.
Earn the trust of the Council,
Leadership Team, and the
community.
Continue the City's good
working relationships with its
unions.
Communicate the needs of staff
to the Council even when the
conversation may be difficult.
4 � ----W its
City Manager I New Brighton 15
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Position Announcement
Position: City Manager
Location: City of New Brighton, Minnesota
Salary Range: $126,012 to $157,464
Position Summary:
The City Manager develops and recommends overall operating policies, procedures, and protocols
consistent with the existing governance structure that will meet the strategic, operational, and capital
needs of New Brighton and help ensure ongoing financial stability and operational efficiency of all City
operations and services. The full position profile is available at https://www.ddahumanresources.com/
active -searches.
Minimum Qualifications:
• Master's degree in Public Administration, Business Administration, or a related field.
• Minimum of eight years' experience in municipal government.
• Previous experience in managing a local government agency.
• Minimum of four years' experience in a supervisory role.
Apply:
Visit https://daviddrown.hiringplatform.com/34353-new-brighton-city-manager/119328-application-
form en, and complete the application process by January 30, 2020. Finalists will be selected by
the City Council on February 25, 2020. The City will include psychological assessment as part of the
process. On February 26th, finalists will receive online testing materials from the City which are to be
completed by March 2nd. Finalists will also be asked to attend an in -office psychological interview with
BCG Consulting on March 5 or 6th. Please reserve these dates in your calendar. Final interviews are
scheduled for March 18 and 19, 2020.
Please direct questions to Liza Donabauer at Iiza@daviddrown.com or 612.920.3320 x111
DDA Human Resources, Inc. Phone: 612.920.3320 x111
St. Bonifacius Office Fax: 612.605.2375
4796 Merganser Drive Iiza@daviddrown.com
St. Bonifacius, MN 55375 www.ddahumanresources.com
Y " " �'J ' I.' -'T;.
F— W
City of Monticello, Minnesota
Proposal to provide professional services
June 18, 2020
C�
bakertilly
now, for tomorrow.
bakertitty
Baker Tilly Virchow Krause, LLP
2500 Dallas Parkway, Suite 300
Plano, TX 75093
T: +1 (972) 748 0300
F: +1 (214) 452 1165
bakertilly.com
June 18, 2020
Ms. Tracy Ergen
Human Resources Manager
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Dear Ms. Ergen:
Baker Tilly Virchow Krause, LLP (Baker Tilly) appreciates the opportunity to submit the following proposal
to provide professional services to the City of Monticello to help you identify your next City Administrator.
We believe that our record of successfully placing qualified and very accomplished professionals, along
with our extensive experience providing executive recruitment services to cities, counties and other
public -sector organizations nationwide, will be beneficial for your recruitment and will allow us to find the
candidate who has the traits, skills, experience and overall competence you desire for your organization.
We know that you have options when it comes to selecting a recruitment firm. However, we believe that
our unique approach, highly regarded customer service practices, and our record of identifying and
recruiting top level executives in similar roles, sets us apart from our competitors. Additionally, we offer
the following unique features:
— Customized profile development: working with the members of the City Council and designated staff,
we develop a customized candidate profile based on the required, desired and preferred qualifications,
traits and attributes you seek in the individual you interview or hire for your next City Administrator. We
strive to understand how the City's current and anticipated needs and organizational priorities will shape
your recruiting and selection requirements; then we collaborate with you to develop a nationwide or regional
marketing, recruiting and outreach campaign. This approach has proven to effectively allow us to identify,
attract and recruit highly qualified candidates for your review.
— Proprietary management/leadership assessment: relying on exclusively licensed predictive analytics
tools (using data to determine patterns and forecast future outcomes and trends), we administer
assessments to selected applicants to help us identify human potential in each of the candidates we
present to you. Results are "Real," "Impactful," and "Powerful." Furthermore, these results can provide
you with more profound insights into the candidate's management traits and leadership styles based
on scientific data.
— Recorded video interviews: we ask selected candidates (semi-finalists) to complete a recorded, one-
way video interview, using questions developed from your "candidate profile," which gives your review
team an additional tool to evaluate the semi-finalists before inviting them to a face-to-face interview.
Proprietary online application management: our exclusively licensed, proprietary online application
system enables us to efficiently manage applicant flow, classification and allows us to communicate with
each applicant quickly and effectively. We communicate in real time with applicants, thereby engaging
and informing them of each step, search related assignment and corresponding timeline throughout
the process. Our system also allows us to access, review and evaluate thousands of prior applicants
or individuals who have manifested interest in similar positions. Generally, these are individuals who may
not be actively seeking a job, but who may be open to "the right opportunity." This is another benefit
and advantage we provide to our clients, which enables us to access a larger number of active and
passive job seekers.
This proposal details about our approach, expertise, references and pricing for this executive recruitment.
Our team would consider it a professional privilege to provide these services to the City of Monticello.
Very truly yours,
BAKER TILLY VIRCHOW KRAUSE, LLP
Chuck Rohre Sharon Klumpp
Firm Director
Director
-71
Patty Heminover
Director
M: +1 (214) 608 7477 T: +1 (651) 223 3053 T: +1 (651) 223 3058
E: chuck.rohre(cDbakertilly.com E: sharon.klumpp(ftakertilly.com E: patty. heminover(@bakertiIly.com
1. DESCRIPTION AND QUALIFICATIONS .......................... 1
FIRM INTRODUCTION................................................................1
OUR UNDERSTANDING OF MONTICELLO'S NEEDS .............
1
WHY BAKER TILLY IS IDEALLY SUITED TO SERVE
MONTICELLO..............................................................................
2
2. RECENT MUNICIPAL SEARCHES ..................................
4
REFERENCES............................................................................4
EXPERIENCE..............................................................................
5
3. RECRUITMENT PROJECT TEAM ...................................
8
4. DESCRIPTION OF PROCESS........................................16
OUR STRATEGY FOR RECRUITMENT OF DIVERSE
Contents
CANDIDATES............................................................................
16
PROPOSED SOLUTION TO MEET MONTICELLO'S NEEDS.
16
RECRUITMENT APPROACH ....................................................
17
5. TIMELINE........................................................................22
6. PROPOSED FEE STRUCTURE......................................23
PROFESSIONAL FEE...............................................................23
NEGOTIATIONS........................................................................
24
7. SUMMARY OF GUARANTEE.........................................25
8. ADDITIONAL INFORMATION.........................................26
RECRUITMENT SOLUTIONS DURING THE COVID-19
PANDEMIC................................................................................
26
BENEFITS TO MONTICELLO...................................................26
APPENDIX I: SAMPLE BROCHURE ....................................
i
APPENDIX II: SAMPLE EXCERPT OF TTI REPORT .........
vii
Baker Tilly Virchow Krause, LLP is an independently owned and managed
member of Baker Tilly International. The name Baker Tilly and its associated
logo are used under license from Baker Tilly International Limited.
� bakertilty
1. Description and qualifications
Firm introduction
Baker Tilly is a nationally recognized firm with a long history of service to clients located
throughout the country. For more than 85 years, Baker Tilly has understood that our business
demands absolute integrity, a belief in the value of trusted relationships and a willingness
to collaborate with every client. We will strive to continue to deepen and enhance our
relationship with the City as we seek to become your Valued Business Advisor.
Executive recruitment for public and non-profit clients has been a part of Baker Tilly's portfolio
of advisory services for more than 30 years. Within Baker Tilly, our executive recruitment
team consists of 10 recruitment consultants and project coordination staff available to
meet your executive recruitment needs. Each consultant assigned to this recruitment has
experience working with villages, cities, counties, special districts and school districts and
the many different disciplines that comprise the City of Monticello organization. Our consultants
bring an experienced, participatory and energetic perspective to each engagement; our
unique approach and personal touch are reflected in our internal standard to provide
outstanding services that exceed your expectations. Since 2015, our combined consultant
team has conducted nearly 475 executive searches.
The Baker Tilly project team will collaborate with the Mayor, City Council and the City's
designated staff as your technical advisor to ensure that the recruitment process for your
next City Administrator is conducted in a thorough and professional manner consistent
with "best practices" in the public sector executive recruitment space. Our objective is to
generate highly qualified candidates and assist you with the screening and evaluation
of these candidates.
Since our firm's beginning, we have emerged as a leader in human resource management
consulting and executive recruitment. It is our 30+ years of consulting experience, coupled
with our unique approach and personal touch that drives our internal standard for delivering
only outstanding services and leading-edge products.
Our understanding of Monticello's needs
We understand the City is looking for a timely, effective, efficient, responsive, well-managed
and thorough search process to recruit and identify highly qualified candidates for its next
City Administrator.
Baker Tilly will work with the City to understand the desired qualities and professional
capabilities that are most important to your organization for this recruitment. This information
helps us present the City of Monticello and the vacancy to well-regarded candidates,
emphasizing the opportunities for leadership and professional growth as well as presenting
the City of Monticello as a vibrant and thriving community with small town charm in which
to live and work.
City of Monticello, Minnesota Page 11
1. Description and qualifications
We recognize that there is significant competition for experienced local government managers
today. For this reason, we work with you to develop a recruitment strategy that includes an
aggressive marketing, recruiting and candidate outreach campaign. As you know, a successful
recruitment often depends upon the ability to reach successful executives who may not
necessarily be in search of new employment opportunities. Thus, we use existing resources
to inform and encourage qualified professionals to apply for opportunities with your
organization. We believe that these efforts are critical to ensuring that the City receives a
qualified candidate pool.
Baker Tilly manages and tracks applicant information and provides regular communications,
updating the applicants on the status of the recruitment. Our communications are always
professional and respectful.
We take pride in our ability to provide the Mayor and City Council with comprehensive
information about each candidate we present, expanding beyond applications and resumes,
to better understand their professional experience, the leadership and management style
they will bring to your organization, and their motivation for pursuing this career opportunity.
We also assist you in the preparation of interview questions, interview day scheduling,
planning and structuring as needed. Additionally, we are available to you and present
throughout each interview session and are able to facilitate your deliberations and negotiations
with the top candidate.
Why Baker Tilly is ideally suited to serve Monticello
There are many reasons Baker Tilly has distinguished itself from peers in public sector
executive recruitment.
— We are experienced and passionate about what we do. Baker Tilly executive recruitment
consultants are highly experienced and passionate about local government since all
have spent a significant part of their professional careers in senior leadership positions
for cities, counties and school districts. The Baker Tilly team has recruited and placed
more than 1,400 executive -level positions within cities, counties, school districts and
public and not-for-profit organizations since 2000.
— We are focused on exceeding your expectations. We believe in local government
and want to assist the City of Monticello organization in building a great team. We
want your organization to hire us again based on the success we achieve the first
time we work together.
— We believe that "ethical business practices" are a catalyst for success. These
practices include operating with transparency, responsiveness and sensitivity to the
culture of your organization while pursuing an unrelenting commitment to high quality
and professional services.
— We believe in diversity. Our corporate core values and work environment reflect our
broader social aspirations for a diverse workforce, equal opportunity and cross-cultural
respect. We take responsibility for diversity in our organization, our recruitment strategy
and our candidate pools. We are corporate members of the National Forum for Black
Public Administrators (NFBPA) and the Hispanic Network and are on their National
Corporate Advisory Council.
— We conduct a timely, high-quality recruitment that is within budget. For an all-
inclusive, not -to -exceed professional fee that includes the cost of professional services
by the project team co -leaders, the project support staff and all project related expenses
such as advertising, preparation of a recruitment brochure, background, reference
and academic verification checks and travel expenses for up to three on-site visits.
City of Monticello, Minnesota Page 12
1. Description and qualifications
We work with you to establish a timeline, respond to the City's needs and to unexpected
circumstances that may develop during the course of a recruitment in order to expedite
the recruitment, but not at the expense of finding high quality candidates for the City
of Monticello.
— We utilize the latest technologies that uniquely sets us apart. Technology plays
an important role in the Baker Tilly executive recruitment process. From our proprietary
video interview system and our management/leadership style assessment analysis,
to our proprietary online application system, we efficiently manage candidate information
and provide the City with unique information about each candidate's leadership and
management style and ability to respond extemporaneously to video questions.
We offer a "Triple Guarantee" that commits Baker Tilly to the City's success.
— We remain focused to assist with your executive recruitment until you make an
appointment
— We guarantee your executive recruitment for 12 months against termination or
resignation for any reason — or we come back to fill the City Administrator position
for no additional professional fee
— We will not directly solicit any candidates selected under this contract for another
position while the candidate is employed with your organization
City of Monticello, Minnesota Page 13
2. Recent municipal searches
References
Project team co -leaders Sharon Klumpp and Patty Heminover are the designated project
leads for the City Administrator recruitment. Feel free to contact any of the individuals
listed below to verify the quality of work Baker Tilly provides to each client as part of these
recently completed executive recruitment projects.
City of Big Lake, Minnesota
Name Honorable Mike Wallen Title Mayor
Phone (763) 286 3842 Email mwallen(a)biglakemn.org
Services Selection of City Administrator (2015)
City of Cloquet, Minnesota
Name James Barclay Title Assistant City Administrator
Phone (218) 879 3347 Email Ibarclay(a�ci.cloguet.mn.us
Services Selection of City Administrator (2017 and 2019) and Police Chief (2014)
- City of Elk River, Minnesota
Name Honorable John Dietz Title Mayor
Phone (763) 441 2210 Email john.dietz(@elkrivermn.gov
Services Selection of City Administrator (2011)
City of Fairmont, Minnesota
Name Debbie Foster Title Mayor
Phone (507) 236 8322 Email dfoster6djairmont.org
Services Selection of City Administrator (2020)
- City of Orono, Minnesota
Name Honorable Dennis Walsh Title Mayor
Phone (612) 414 5055 Email dwalsh26d�ci.orono.mn.us
Services Selection of City Administrator (2017)
of Oakdale, Minnesota
Name Honorable Paul Reinke Title Mayor
Phone (651) 402 7965 Email preinke a ci.oakdale.mn.us
Services Selection of City Administrator (2020)
City of Monticello, Minnesota Page 14
2. Recent municipal searches
Experience
The following is a list of executive recruitments recently conducted by members of the Baker
Tilly team.
List of relevant projects: 2015 to present
2015 Bemidji MN
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
2016
Big Lake MN
Brooklyn Park MN
Coon Rapids MN
Cottage Grove
Davidson
Diboll
Golden Valley
Grand Junction
Kingsville
Manassas
Monument
Sachse
Scandia
Shakopee
Socorro
Virginia Beach
Warrenton
West Jordan
Westminster
Williamsburg
Brooklyn Center
Cary
Charter Township of Kalamazoo
Christiansburg
Circle Pines
Commerce
Crested Butte
Deerfield Beach
Denton
Dumfries
Fredericksburg
Greensboro
Hayden
Jersey Village
Mankato
MN
NC
TX
MN
CO
TX
VA
CO
TX
MN
MN
TX
VA
VA
UT
CO
VA
MN
NC
MI
VA
MN
TX
CO
FL
TX
VA
VA
NC
CO
TX
MN
City Manager
City Administrator
City Manager
City Manager
City Manager
Town Manager
City Manager
City Manager
City Manager
City Manager
Deputy City Manager
Town Manager
City Manager
City Administrator
City Administrator
City Manager
City Manager
Town Manager
City Manager
City Manager
City Manager
Deputy City Manager
Town Manager
Township Manager
Town Manager
City Administrator
City Manager
Town Manager
Assistant City Manager
City Manager
Town Manager
City Manager
Assistant City Manager
Town Manager
City Manager
Deputy City Manager
14,435
10,298
78,373
62,103
35,399
11,750
5,323
20,845
59,778
26,312
41,705
5,817
22,026
3,936
39,167
32,517
448,479
9,862
110,077
109,169
15,206
31,006
151,088
20,918
21,533
4,953
8,276
1,519
78,041
123,099
5,168
28,132
279,639
1,801
7,862
40,641
City of Monticello, Minnesota Page 15
2. Recent municipal searches
List of relevant projects: 2015 to present
2016
Medford
OR
City Manager
77,677
2016
Mooresville
NC
Town Manager
34,887
2016
Moorhead
MN
City Manager
39,398
2016
Moose Lake
MN
City Administrator
2,787
2016
North Branch
MN
City Administrator
10,087
2016
Roswell
NM
City Manager
48,611
2016
Shakopee
MN
Assistant City Administrator
39,167
2016
Virginia
MN
City Administrator
8,661
2016
Warsaw
VA
Town Manager
1,498
2016
Wayzata
MN
City Manager
4,217
2016
Williamsburg
VA
Assistant City Manager
15,206
2017
Berthoud
CO
Town Administrator
5,807
2017
Christiansburg
VA
Town Manager
21,533
2017
Cloquet
MN
City Administrator
11,938
2017
Dickinson
TX
City Administrator
19,595
2017
EI Dorado
KS
City Manager
12,852
2017
Glenview
IL
Village Manager
45,417
2017
Lake Havasu City
AZ
City Manager
53,743
2017
Littleton
CO
City Manager
44,275
2017
Manassas Park
VA
City Manager
16,149
2017
Morehead City
NC
City Manager
9,203
2017
Mounds View
MN
City Administrator
12,525
2017
Oldsmar
FL
City Manager
13,913
2017
Orono
MN
City Administrator
8,009
2017
Riviera Beach
FL
City Manager
33,263
2017
Rochester
MN
City Manager
110,742
2017
Township of Roxbury
NJ
Township Manager
23,324
2018
Addison
TX
City Manager
15,368
2018
Asheville
NC
City Manager
89,121
2018
Ashland
OR
City Administrator
21,636
2018
Avondale
AZ
City Manager
82,881
2018
Belle Plaine
MN
City Administrator
6,838
2018
Billings
MT
City Administrator
110,323
2018
Burnsville
MN
City Manager
61,434
2018
Christiansburg
VA
Town Manager
21,533
2018
Grand Rapids
MI
City Manager
192,294
2018
Herington
KS
City Manager
2,362
2018
Kingman
AZ
City Manager
29,029
2018
Maricopa
AZ
City Manager
46,903
2018
Middleburg
VA
Town Administrator
828
City of Monticello, Minnesota
Page 16
List of relevant projects: 2015 to present
2018
Mora
MN
2018
Salina
KS
2018
Shawnee
KS
2018
York
PA
2019
Beeville
TX
2019
Cloquet
MN
2019
Hobbs
NM
2019
Lake Lotawana
MO
2019
Norman
OK
2019
Paris
TX
2019
Park City
KS
2019
Port Arthur
TX
2019
Willmar
MN
2020
Fairmont
MN
2020
Oakdale
MN
2. Recent municipal searches
City Admin/Public Utilities GM
City Manager
City Manager
Business Administrator
City Manager
City Administrator
City Manager
City Administrator
City Manager
City Manager
City Administrator
City Manager
City Administrator
City Administrator
City Administrator
3,453
46,994
64,323
43,859
12,937
11,938
37,764
2,099
122,843
24,800
7,499
53,937
19,628
10,126
28,083
City of Monticello, Minnesota Page 17
I Recruitment project team
The Baker Tilly project team is designed specifically for the City
of Monticello.
The project team represents experienced professionals who will be working on this City
Administrator recruitment. Our service team is selected to meet four very specific objectives
for the City: 1) it represents the staff who will be directly responsible for your projects; 2) it
provides a range of expertise to cover the range of service requirements; 3) it provides a
national perspective of experience and institutional knowledge to achieve your future
objectives; and 4) it represents the commitment to take personal and professional responsibility
for the services and outcomes for the City of Monticello.
Project team co -leaders
Sharon Klumpp, Director
T: +1 (651) 223 3053
E: sharon.klumpp(D-bakertillv.com
Additional project team members
Chuck Rohre, Firm Director
T: +1 (214) 466 2436
E: chuck.rohre@bakertillv.com
Art Davis, Director
T: +1 (816) 868 7042
E: art. davis(a-bakertiIly.com
Edward G. Williams, Ph.D., Director
T: +1 (214) 842 6478
E: edward.williams(c�bakertilly.com
Michelle Lopez, Recruiting Coordinator
T: +1 (651) 223 3061
E: michelle.lopez(a�bakertillv.com
Patricia Heminover, Director
T: +1 (651) 223 3058
E: patty. hem inover(a_bakertiIlv.com
City of Monticello, Minnesota Page 18
3. Recruitment project team
The list below contains current projects in various stages being conducted by the project
co -leaders. The schedule to commence this project coincides with Baker Tilly's completion
of other executive recruitments. This will ensure that the proposed staff members will be
available to concentrate on your recruitment. Baker Tilly is prepared to initiate your
recruitment within 10 days after receiving the official notice to proceed and will complete
the recruitment within 120 days, provided the City responds to Baker Tilly's requests for
information in accordance with a mutually agreed-upon schedule.
List of current projects
Year I Client I State I Project I Stags
Current
Blue Springs
MO
Human Resources Director
Stage 1
Current
Boone County
IL
County Administrator
Stage 2
Current
Centennial Lakes Police Dept
MN
Police Chief
Stage 3
Current
DeSoto
TX
Public Utilities Director
Stage 1
Current
Eau Claire
WI
City Manager
Stage 1
Current
Fulton County
GA
Clerk of the Commission
Stage 1
Current
Gloucester County
VA
Human Resources Director
Stage 3
Current
Goochland County
VA
County Administrator
Stage 2
Current
Johnson City
TN
Civic Center General Manager
Stage 3
Current
Johnson City
TN
Chief Building Official
Stage 1
Current
Kansas City
MO
City Manager
Stage 2
Current
Lake Elmo
MN
Fire Chief
Stage 2
Current
Lake Elmo
MN
Finance Director
Stage 2
Current
Lake Elmo
MN
Building Official (partial)
Stage 2
Current
Loudoun County
VA
Medical Director for MHSADS
Stage 1
Current
Marshall Municipal Utilities
MN
General Manager
Stage 3
Current
Minot
ND
Economic Development Specialist
Stage 3
Current
Missouri City
TX
City Manager
Stage 3
Current
Moose Lake
MN
City Administrator
Stage 3
Current
Oakdale
MN
City Administrator
Stage 3
Current
Scottsbluff
NE
City Manager
Stage 2
Current
Shakopee Public Utilities Comm
MN
Director of Finance and Administration
Stage 1
Current
St. Joseph
MO
City Manager
Stage 1
Current
Virginia Railway Express
VA
Chief Executive Officer
Stage 3
City of Monticello, Minnesota Page 19
3. Recruitment project team
Sharon G. Klumpp
Sharon Klumpp, a director with Baker Tilly, has worked on behalf of local governments for more
than 35 years and partnered with them to build strong organizations.
Baker Tilly Virchow Krause, LLP
Director
380 Jackson Street
Suite 300
Saint Paul, MN 55101
United States
T +1 (651) 223 3053
M +1 (651) 270 6856
sharon.klumpp(a)bakertilly.com
bakertilly.com
Education
Master of Public Administration
University of Kansas (Lawrence, Kansas)
Bachelor of Arts, Political Science
Miami University (Oxford, Ohio)
Sharon specializes in providing executive recruitment, organizational
management and facilitation services to local governments and
nonprofits.
Specific experience
- More than 15 years' experience in executive search and
organizational management consulting
- Served as associate executive director for the League of
Minnesota Cities
- Appointed executive director of the Metropolitan Council, a
seven -county regional planning agency for the
Minneapolis -Saint Paul metropolitan area
- Served as city administrator in Oakdale, Minnesota and
assistant city manager for St. Louis Park Minnesota and
Saginaw, Michigan
- Private sector experience includes serving as the chief
administrative officer for the Minneapolis office of a major
global engineering and design firm
- Served as an adjunct instructor at Walden University, teaching
public administration and organizational change in the
University's School of Management
Industry involvement
- International City/County Management Association (ICMA)
City of Monticello, Minnesota Page 110
3. Recruitment project team
Patricia Heminover
Patty Heminover, a director with Baker Tilly, has more than 20 years of experience in local government.
Baker Tilly Virchow Krause, LLP
Director
380 Jackson Street
Suite 300
Saint Paul, MN 55101
United States
T +1 (651) 223 3058
M +1 (651) 968 7841
patty. hem inover(abbakertiIlv.com
bakertilly.com
Education
Master of Education, Administration
Minnesota State University - Mankato
Mini MBA Program, Human Resources Management
University of Saint Thomas (Saint Paul, Minnesota)
Bachelor of Science, Consumer Science, Business
Administration
Minnesota State University - Mankato
Patty has been with the firm since 2010. Prior to joining Baker
Tilly, she was a superintendent, assistant superintendent, director
of human resources and director of finance. She brings considerable
experience identifying management talent, leading organizational
and process improvements, and developing and administering
budgets.
Specific experience
Executive Recruitment, employee development, benefits
administration, strategic planning, performance management,
market compensation studies, workforce planning, recognition
programs and process improvement
Experience identifying management talent, leading organization
and process improvements, and developing and administering
budgets
Understanding of human resources and finance
Experience working with governing boards
Served as superintendent, co -superintendent of schools,
director of human resources and finance, director of human
resources and business services for two Minnesota school
districts
- Facilitated discussions with legislators at the state level
regarding education funding, securing new funding for a
Minnesota school district
Industry involvement
- Minnesota Association of School Administrators (MASA)
- American Association of School Administrators (AASA)
- Minnesota Association of School Business Officials (MASBO)
- River Heights Chamber of Commerce, Member
- State Negotiators Association,
Minnesota School Board Association
- Patty has received a School Finance Award, technology
leadership awards and helped establish the first K-12
International Baccalaureate School District in Minnesota
Continuing professional education
- Human Resource Certificate, University of St. Thomas
- Superintendents Licensure, State of Minnesota
City of Monticello, Minnesota Page 111
3. Recruitment project team
Charles A. Rohre
Chuck Rohre, a firm director at Baker Tilly, has more than 35 years of experience managing and
consulting in both the private and public sectors.
Baker Tilly Virchow Krause, LLP
Firm Director
2500 Dallas Parkway
Suite 300
Plano, TX 75093
United States
T +1 (214) 466 2436
M +1 (214) 608 7477
chuck. rohre(abbakertillv.com
bakertilly.com
Education
Master's Degree, Human Relations and Management
Abilene Christian University (Dallas, Texas)
Bachelor of Science, Career Development
Abilene Christian University (Dallas, Texas)
Chuck is responsible for managing and conducting executive
recruitment engagements for the firm to ensure their integrity,
timeliness and adherence to budget parameters. He also directs
the professional and support staff of the executive recruitment
practice to ensure best practices, quality control and customer
service goals are met.
Specific experience
- Manager of the executive recruitment practice
Extensive and successful track record of completed recruitments
across the nation, especially in Texas, Colorado, Arizona,
and the Midwestern states
Has led more than 400 recruitment engagements in 27 states
for key executives such as city and assistant city managers,
police chiefs, fire chiefs, library directors, chief information
officers, city/county attorneys, parks & recreation directors,
finance directors and public works directors, as well as
executive directors of not-for-profit and quasigovernmental
organizations
Conducted management consulting assignments in a number
of disciplines including public safety, career development
and strategic planning
Written and presented training in a variety of subject areas
including personnel assessment, leadership and management
skills, and career development for public sector employees
Prior to beginning his consulting career, served as police chief
and director of public safety for North Texas municipalities
with populations ranging from 9,000 to 200,000 plus
Continuing professional education
- Certified Behavior Analyst by TTI, Inc.
- Advanced management training at the Institute for Law
Enforcement Administration
- Federal Bureau of Investigation, LEEDS course
- Annual participation in the International City/County
Management Association Conference
- Annual participation in state and municipal league conference
City of Monticello, Minnesota Page 112
3. Recruitment project team
Art Davis
Art Davis, a director with Baker Tilly, has pursued his passion to improve local government and
create great communities for more than 30 years.
Baker Tilly Virchow Krause, LLP
Director
9229 Ward Parkway
Suite 104
Kansas City, MO 64114-3311
United States
T +1 (816) 912 2036
M +1 (816) 868 7042
art.davis(a)bakertil Iy.com
bakertilly.com
Education
Master of Public Administration
University of Kansas (Lawrence, Kansas)
Bachelor of Arts, Political Science
and Public Administration
William Jewell College (Liberty, Missouri)
Art specializes in providing executive recruitment and
organizational management consulting services for cities,
counties and not -for -profits.
Specific experience
- Successfully launched and expanded his own local
government consulting firm over the course of 10 years
- Nearly 15 years' experience in executive recruitment
- Community leadership program facilitation
- Leadership and management development
- Strategic goal setting and strategic planning facilitation
- Organizational assessment, design and development
- Organization and community facilitation
- Served more than six years as associate director for the
Civic Council of Greater Kansas City, a nonprofit, 501c4
membership organization comprised of CEOs representing
some of the largest companies in the region
- Coordinate and organized a strategic and master planning
process (and an update of the plan after four years) focused
on re -developing downtown Kansas City, involving hundreds
of stakeholders
- Served nearly six years as city administrator for Lee's
Summit, Missouri and in other local government positions in
Kansas
- Served as assistant to the Mayor of Dallas, Texas
- Led and participated in a wide variety of community
initiatives; served on a major hospital board for 13 years
and on other not-for-profit boards
- Presented with the L.P. Cookingham Award by the Greater
Kansas City Chapter of the American Society for Public
Administration, recognizing his long-term and outstanding
contributions in the field of public administration
Industry involvement
International City/County Management (ICMA), member
since 1984
City of Monticello, Minnesota Page 113
3. Recruitment project team
Edward G. Williams, Ph.D.
Edward Williams, a director at Baker Tilly, brings passion, expertise and commitment to service
excellence to every search.
Baker Tilly Virchow Krause, LLP
Director
2500 Dallas Parkway
Suite 300
Plano, TX 75093
United States
T +1 (214) 842 6478
M +1 (214) 608 6363
edward.wiIlia ms(a)bake rtiIlv.corn
bakertilly.com
Languages
English
Spanish
Education
Ph.D., Educational Leadership and Policy Analysis
University of Missouri (Columbia, Missouri)
Master of Higher Education Administration
University of Missouri (Kansas City, Missouri)
Bachelor of Arts, Education
University of Missouri (Kansas City, Missouri)
Edward has more than 20 years of collective experience in human
resources and organizational development at various levels, and
across various disciplines including, state and local government,
community and educational institutions.
Specific experience
- Human resources executive (municipal and state government)
- Executive recruitment, employee development, benefits
administration, strategic planning, Performance management,
market compensation studies, workforce planning, recognition
programs and process improvement
Industry involvement
- Society for Human Resources (SHRM)
- Institute for Management Studies (IMS), advisory board
- Texas Municipal Human Resources Administration (TMHRA)
Community involvement
- Directors Ft. Bend Habitat for Humanity, president, vice-
president, secretary and member, board of (2014-2019)
- AAU basketball coach - middle school boys
Continuing professional education
- Institute for Management Studies - Houston
- International Personnel Management Association
City of Monticello, Minnesota Page 114
3. Recruitment project team
Michelle Lopez
Michelle Lopez, a recruiting coordinator at Baker Tilly, has been with the firm since 2017.
Baker Tilly Virchow Krause, LLP
Recruiting Coordinator
380 Jackson Street
Suite 300
Saint Paul, MN 55101
United States
T +1 (651) 223 3061
michelle.lopez(cDbakertilly.com
bakertilly.com
Education
Currently pursuing Bachelor of Science, Project
Management
Colorado State University — Global Campus
Associate in Arts, Liberal Arts
Minneapolis Community College (Minneapolis, Minnesota)
Michelle assists in the organizational management of the executive
recruitment process. Along with coordinating internal workflow,
she also works with clients and candidates to ensure objectives
are met throughout the process.
Specific experience
- More than 10 years of administrative support experience
for multiple departments, including human resources and
marketing
- Four years of experience in information technology help
desk and support
- Survey and data reporting
- Reference checks for potential candidates
- Interview coordination and scheduling
- Recruitment marketing research and organization
City of Monticello, Minnesota Page 115
4. Description of process
The recruitment will be national and inclusive in nature, with a
candidate pool of diverse, experienced and talented individuals.
Our strategy for recruitment of diverse candidates
Our corporate core values and work environment reflect our broader social aspirations for
a diverse workforce, equal opportunity and cross-cultural respect. We have established
strong and credible networks with minority and female leaders nationwide. In addition, we
are corporate members of the National Forum for Black Public Administrators (NFBPA)
and the Hispanic Network and are on their National Corporate Advisory Council. We
participate in their membership events on a regular basis.
To that end, we take responsibility for diversity in our organization, our recruitment strategy
and our candidate pools. In this recruitment, we will use our established networks to make
direct and personal contacts with prospective minority and female candidates and encourage
them to consider the City of Monticello's City Administrator position. Because of our
performance record in presenting a diverse applicant pool, these prospective candidates
know they will be fairly considered in the process.
Baker Tilly is committed to ensuring equitable participation in our business and employment
opportunities without regard to race, color, religion, sex, national origin, age, disability,
veteran status, marital status or sexual orientation. As a leader in the executive recruitment
industry, we take positive actions to prevent and to remedy any discriminatory effects of
business and employment practices.
Proposed solution to meet Monticello's needs
The recruitment will be conducted out of our St. Paul office. Sharon
Klumpp and Patty Heminover will serve as the project team co -
leaders. Our proven process includes five major tasks:
1. Recruitment brochure development and advertising
— We schedule and meet with your City's elected officials, appointed management
team members and key stakeholders, as requested, to understand your desired
needs, strategic directions, overall candidate expectations and to develop a
candidate profile
2. Execution of recruitment strategy and identification of quality candidates
— Using the approved profile, we develop a colorful, appealing brochure and embark
on a national or regional targeted recruitment campaign
— Additionally, we simultaneously launch a direct applicant outreach campaign
targeting eligible prospects identified via our extensive searchable applicant
database
— Using our proprietary applicant tracking system, we communicate and update
applicants on key processes and corresponding search progress
City of Monticello, Minnesota Page 116
4. Description of process
3. Screening of applications, recommendation of semi-finalists and selection of
finalists
— Once we identify the most promising applicants, we ask them to complete our due
diligence questionnaire and a candidate questionnaire while the project team
conducts a comprehensive web and social media scan to elicit information that could
be relevant to employment
These applicants also complete a recorded, one-way video interview of selected
questions designed to secure a different perspective on the applicant's overall
qualifications
We provide you with a Semi -Finalists Book of the top candidates, which includes
resumes, cover letters and due diligence questionnaire responses
Selected finalists complete a management and leadership style and strengths
assessment (personality and behavior analysis) to provide us with important
information about their styles, temperament, preference, etc.
4. Conducting background checks (criminal, civil, credit and driving record), reference
checks and academic verifications
— Background records checks and academic verification
— References
Final interview process
— Once your City Council identifies its top 3-5 finalists, we work with you and the
finalists to coordinate all aspects of the interview process
— Employment offer — assistance and feedback
Recruitment approach
Task I. Recruitment brochure development and advertising
The development of a comprehensive recruitment brochure that includes a profile of the
ideal candidate is an important first step in your recruitment process. This profile includes
the required academic training, professional experience, leadership, management and
personal characteristics related to the success of the candidate in the position of City
Administrator. The recruitment brochure will also include a profile that captures the essence
of the City of Monticello as a highly -attractive venue for the successful candidate to live
and work.
To prepare the recruitment brochure, the project team co -leaders will come on site to meet
with the Mayor, City Council and designated staff to discuss the required background,
professional experience, and management and leadership characteristics for your City
Administrator. We meet individually (or collectively depending upon your preference) with
the Mayor and City Council to broaden our understanding of the position's leadership and
management requirements, current issues, your strategic priorities and your expectations
for the City Administrator.
We also collect information from department directors in a group format meeting or via
email to get a broader perspective of the management style that fits with organization and
upcoming projects in which the next City Administrator will be involved.
There are also opportunities to get community input on the desired qualifications and priorities
for the next City Administrator. We can conduct a focus group or develop and administer
an online survey. One community focus group can be conducted as part of our scope of
services. Additional costs, as outlined later in this proposal, will apply for conducting
additional focus groups or developing and administering a community survey. Please
note that the survey option will also add 5 — 10 days to the project timeline.
City of Monticello, Minnesota Page 117
4. Description of process
Information obtained from these meetings, coupled with our review of the job description
and other City documents, is used to prepare a position and candidate profile. The completed
profile will be approved by the Mayor and City Council before recruitment begins. The
position and candidate profile will be central to our recruitment strategy and outreach to
potential candidates. [See example of a recruitment brochure in Appendix I.]
The project team will also work with the City of Monticello to develop an advertising and
marketing strategy to notify potential candidates about the vacancy and conduct an open
recruitment that encourages applications from a talented and diverse pool of candidates.
Our team will place ads in appropriate professional publications, websites and local print
media, if required. Additionally, Baker Tilly has a high -traffic website which includes an
exclusive location dedicated to encouraging potential candidates to upload their resumes.
The aggressive advertising and marketing campaign for top talent will include national,
state, regional and local elements as determined during our initial meetings with the City's
representatives. Our customized mailing list, selected from our extensive database and
contacts collected at appropriate public -sector conferences, will be utilized to further
promote the City Administrator position.
Advertisements for the City Administrator position could be placed with:
International City/County Management Association
League of Minnesota Cities and select municipal associations in the region
Minnesota City/County Management Association and similar associations in the region
Association of Minnesota Counties
Governmentjobs.com
Careers in Government (careersingovernment.com)
Linkedln
Universities with public administration programs
Project Milestone
Deliverables
Onsite interview with the City
Position profile and
- Baker Tilly will receive information regarding the
recruitment brochure
City's budgets, organizational charts, images, 2 Weeks
development
logos, etc.
- Develop draft documents (recruitment brochure,
advertisement, marketing letter and timeline)
Approve brochure,
- Brochure sent to the City for final approval
commence advertising
and distribute marketing
- Commence advertising and distribution of 2 Weeks
letter
recruitment brochure
Task II. Execution of recruitment strategy and identification of quality candidates
Utilizing the information developed in Task I, Baker Tilly will identify and reach out to
individuals who will be outstanding candidates for the position of City Administrator. Often,
well-qualified candidates are not actively seeking new employment and will not necessarily
respond to an advertisement. However, if a potential candidate is presented with the
opportunity directly and in the proper manner, he or she may apply. We take pride in our
ability to locate highly qualified candidates across the nation based on the professional
contacts and relationships we have developed and maintained over many years.
City of Monticello, Minnesota Page 118
4. Description of process
These efforts will be supplemented by the creation of a customized database utilizing our
extensive, interactive applicant database for the City Administrator position. This will
provide the Baker Tilly team with the ability to customize applicant flow and tracking,
communication with applicants and conduct database inquiries for candidates based on
characteristics important to the City such as geographic location, particular experience,
expertise and credentials.
During this part of the process the project team will work with the Mayor, City Council and
designated staff to reach consensus on the leadership and management style for the ideal
candidate. Our research will determine the key competencies, work values and leadership /
management style for the City Administrator and match the candidates to each attribute.
While recruitment is under way, the project team will work with a team of five to seven subject
matter experts (SMEs) who know what successful performance in the City Administrator
position looks like to reach consensus on the desired leadership and management style for
the ideal candidate. We ask the SMEs to complete a 30 -minute, on-line questionnaire. When
aggregated, these responses generate a benchmark that prioritizes the key competencies,
work values and leadership/management style attributes for this position, creating a
framework for assessing candidate fit with the City. Later in the process, finalists for the
position are asked to complete a companion questionnaire that allows us to match
candidates' competencies, work values and leadership/management style to the benchmark.
[See sample excerpt of TTI report in Appendix II.]
Each candidate submitting a resume is sent a timely acknowledgement by our team,
including an approximate schedule for the recruitment. Throughout the recruitment process,
communications are maintained with each candidate regarding information about the
recruitment progress and their status in the process. We take pride in the many complimentary
comments made by candidates regarding the level of communication and the professional
manner in which they are treated during our recruitments.
- Online data collection and profile development
- Development of interactive, searchable applicant
Execution of recruitment database for recruitment of the City Administrator
strategy and candidate - Baker Tilly performs direct outreach to prospective 4-5
outreach candidates identified in the recruitment strategy Weeks
- Utilization of extensive applicant database to
identify applications and review applicant pool for
competencies/demographics
Task III. Screening of applicants and recommendation of semi-finalists
In Task III the project team, under the direction of Sharon Klumpp and Patty Heminover,
will screen the candidates against the criteria within the position and candidate profile and
develop a list of semi-finalists for recommendation to the Mayor and City Council. We will
then narrow the list to a group of 10-15 semifinalists for review and select finalists on the
basis of written candidate questionnaires, early due diligence information and consultant
phone interviews.
Another unique aspect of our recruitment process is our use of online recorded interviews
for the screening process. Responses are timed and questions are not provided in advance.
This tool allows our team to develop a more comprehensive understanding of each
candidate's ability to "think on their feet," as well as their personal and professional
City of Monticello, Minnesota Page 119
4. Description of process
demeanor. Our team will provide an online link for the Mayor, City Council, as well as
others who have input into the hiring decision, allowing them to review and later discuss
the recorded responses. This provides your organization with additional candidate
assessment tools that can be customized to fit the unique needs of the City.
Throughout the process, you will have access to our Master Applicant List (MAL), which
will provide pertinent data for each applicant.
Timeline
- Baker Tilly compares applications to the approved
candidate profile, developed in our searchable
applicant database
- Most promising applicants are asked to complete
candidate questionnaires and provide due
diligence information
- Media, internet and social media scan for
information pertinent to future employment
Applicant screening and - Top 10-15 candidates identified as semi-finalists
recommendation of semi- - Semi -Final Report is prepared, including the 2-3
finalists brochure, master applicant list, cover letter and Weeks
resume of candidates to be considered
- Baker Tilly and the City review video interviews
- Project team co -leaders meet with Mayor and City
Council to review recommended semi-finalists
- Mayor and City Council selects finalists for on-site
interviews
- Finalists complete candidate management style
assessment, responses are reviewed and
interview questions are developed
Task IV. Conducting background checks, reference checks and academic
verifications
When the Mayor and City Council approves of a group of finalists for on-site interviews,
Baker Tilly will begin the process of conducting reference checks, background checks
and academic verifications. A Confidential Reference Report is prepared for each finalist
to complete our understanding of his/her management and leadership characteristics and
professional work performance.
Background checks will include information from the following areas:
Consumer credit
City/county — criminal
City/county — civil litigation
Judgment/tax lien
Motor vehicle driving record
Educational verification
Bankruptcy
State district Superior Court - criminal
State district Superior Court - civil
Federal district - criminal
Federal district - civil litigation
Sex offender registry
To ensure that our quality standards are maintained, we require a minimum of 10
business days between the time that you select the finalists for on-site interviews
and when we submit the candidate documentation for your final interview process.
City of Monticello, Minnesota Page 120
4. Description of process
matt Milestone I Deliverable
Design final process with
Baker Tilly confirms interviews with candidates
City for on-site interviews
Travel logistics are scheduled for candidates 1-2 Days
with finalists
interview schedule, cover letter, resume,
Background checks,
- Baker Tilly completes background checks,
reference checks and
reference checks and academic verifications for 2 Weeks
academic verification
finalists
Task V. Final interview process
Upon completion of Task IV, we will work with the City Council to develop the final interview
process. We customize the final interview process according to the needs and functions
of the position and according to your preference, instructions and directives to include
steps that are important to you, our client. As such, the final interview process may include
meetings with the department heads, a City tour and the opportunity for a meet and greet,
if requested by the Mayor and City Council. In advance of the interviews, we will provide
documentation on each of the finalists which will provide the highlights of their leadership
/ management profile (Gap Analysis) as well as a summary of the results of the reference
checks, background checks and academic verifications. In addition, the Final Report will
include guidelines for interviewing the candidates, suggested interview questions and a
candidate assessment process for your interview panel(s).
The project team co -leaders will be available during the final interview process to answer
questions about the candidates and, if requested, assist with the final evaluation of the
candidates. In addition, we will assist you with the development of a compensation
package and related employment considerations and assist with the negotiation of an
employment agreement.
Project Milestone
Deliverables
- Final Report is prepared, including brochure,
Final Report prepared
interview schedule, cover letter, resume,
and delivered to City
candidate questionnaire, suggested interview 1 Day
questions, candidate assessment form and
management style probing questions
- Interviews are scheduled
On-site interviews with
- Recruitment project team co -leaders attend client 1-2 Days
finalists
interviews and are available to participate during
deliberations of candidates
- If requested, Baker Tilly participates in candidat3-
e employment agreement negotiations
Offer made/accepted
- Baker Tilly notifies candidates of decision 3 -5 Days
- Baker Tilly confirms final process close out items
with the City of Monticello
City of Monticello, Minnesota Page 121
5. Timeline
Below is an estimated Timeline for the executive recruitment process. You will be asked
during the first on-site meeting to review and approve a Timeline for the recruitment
project. It is our intent to conduct the recruitment expeditiously, but not at the expense of
finding high-quality candidates for you.
City of Monticello, MN
Executive Recruitment
Preliminary Timeline
The following Timeline represents a preliminary schedule for your executive recruitment based on a
commencement date of June 23. Actual target dates will be developed in consultation with and approved by
the Mayor and City Council.
Comprehensive background
check, academic verifications
- Baker Tilly completes on-site interviews to
and reference checks
develop candidate profile and recruitment
completed for finalists
brochure; the City approves ad placement
On-site Interviews with
schedule and timeline
Profile development,
- Baker Tilly sends draft recruitment brochure to
advertising and candidate
the City
outreach
- The City returns draft recruitment brochure (with
accepted
edits) to Baker Tilly
- Baker Tilly commences executive recruitment
advertising and marketing
- Online data collection and profile development
- Baker Tilly commences formal review of applications,
most promising candidates complete questionnaires
- Candidates complete recorded interview online
- Baker Tilly completes formal review of
Applicant screening and
applications and sends selected resumes to the
assessment and
City for review
recommendation of semi-
- Candidates' recorded interviews are presented
finalists
- Baker Tilly meets with the City and recommends
semi-finalists; the City selects finalists for on-site
interviews
- Finalists complete candidate management style
assessment and responses are reviewed and
interview questions are developed
Comprehensive background
check, academic verifications
- Baker Tilly completes reference checks /
and reference checks
background checks/ academic verification on
completed for finalists
finalists
On-site Interviews with
- Baker Tilly sends documentation for finalists to
finalists
the City
- The City conducts on-site interviews with finalists
Employment offer made /
- The City extends employment offer to selected
accepted
candidate
July 6 - August 21
August 24 -
September 21
By October 5
Week of
October 12
October 19
City of Monticello, Minnesota Page 122
6. Proposed fee structure
The all-inclusive professional fee to conduct the recruitment is
provided below.
Professional fee
The all-inclusive professional fee includes the cost of professional services by the project team
co -leaders, the project support staff and all project -related expenses such as advertising,
preparation of the recruitment brochure, printing, candidate background, reference and
academic verification checks and travel expenses for on-site visits. Travel expenses
incurred by candidates for on-site interviews with the client are not the responsibility of
Baker Tilly and are handled directly by the client organization.
The all-inclusive professional fee will be billed in four installments: 30% of the fee will be
billed at the beginning of the recruitment; 30% at the implementation of Phase I; 30% at
the implementation of Phase II; and 10% upon acceptance of an offer by the candidate.
All questions regarding the professional fees and project -related expenses should be directed
to Sharon Klumpp at sharon.klumpp(cDbakertilly.com; via phone at (651) 223 3053 or
Patty Heminover at patty.heminover(a)bakertilly.com; via phone at (651) 223 3058.
Phase Description of Professional Services
Fee
Task 1 Candidate profile development/advertising/marketing
(includes one day on site by lead consultant)
lead consultant hourly rate — approximately 14 hours
$3,150
Phase I research/project management staff hourly rate — approximately 16 hours
$1,700
Task 2 Identify quality candidates
lead consultant hourly rate — approximately 14 hours
$3,150
research/project management staff hourly rate — approximately 16 hours
$1,700
Task 3 Preliminary screening & initial report to client
lead consultant hourly rate — approximately 18 hours
$4,150
research/project management staff hourly rate — approximately 20 hours
$2,000
Phase II Task 4 Reference checks, background checks, assessments and academic
verifications
lead consultant hourly rate — approximately 11 hours
$2,500
research/project management staff hourly rate — approximately 12 hours
$1,300
Task 5 Final process/on-site interviews with finalists
Phase III (includes two days on site by lead consultant)
lead consultant hourly rate — approximately 14 hours
$3,150
research/project management staff hourly rate — approximately 16 hours
$1,700
Conclusion Acceptance of offer by candidate
TOTAL ALL-INCLUSIVE PROFESSIONAL FEE
$24,500
City of Monticello, Minnesota Page 123
6. Proposed fee structure
Optional Services for Consideration
At the City's option, Baker Tilly will conduct a web -based survey to determine key community-
wide issues and priorities that could be considered in the selection of a new City Administrator. $1,650
This survey is completed by community leaders, citizens and City employees and would alter
the project timeline.
On rare occasions, Baker Tilly is asked to provide additional search services that are not
included in this scope of service or to provide more than three on-site visits to the City. Additional $220 per hour
work specifically requested by the City which is outside of the scope of this project will be plus expenses
invoiced at the hourly rate of $220 plus expenses. Baker Tilly will submit a written explanation of
the additional services to be provided and the estimated hours that will be required prior to
commencing any additional services.
Negotiations
If selected, we will provide the City with our standard engagement terms. Should the City
wish to provide alternate terms or proceed on the basis of its own format agreement, we
would require the ability to negotiate mutually acceptable terms and conditions prior to
executing a final contract.
City of Monticello, Minnesota Page 124
7. Summary of guarantee
Our triple guarantee is defined as:
1. A commitment to remain with the recruitment assignment until you have made an
appointment for the fees and tasks quoted in this proposal. If you are unable to finalize
selection from the initial group of finalists, Baker Tilly will work to identify a supplemental
group until you find a candidate to hire.
2. Your executive recruitment is guaranteed for 12 months against termination or
resignation for any reason. The replacement recruitment will be repeated with no
additional professional fee, but will include project -related expenses. Candidates
appointed from within your organization do not qualify for this guarantee. This guarantee
is subject to further limitations and restrictions of your state laws.
3. Baker Tilly will not directly solicit any candidates selected under this contract for any
other position while the candidate is employed with your organization.
City of Monticello, Minnesota Page 125
8. Additional information
Recruitment solutions during the Covid-19 Pandemic
As we conduct executive recruitments during the COVID pandemic, we are prepared to
work with our clients and candidates to address concerns and keep everyone involved
safe. The Baker Tilly executive recruitment team co -leaders will work closely with the
Monticello designated point of contact to develop alternative methods, as appropriate, to
complete all aspects of our established search processes using existing technologies and
ensure the overall safety of all involved, which may include virtual or telephonic meetings,
interviews or conversations.
As such, we will creatively collaborate with your organization to provide you with access
to critical information you may need to make your hiring decisions. Additionally, we can utilize
our capability for video conferencing during meetings, candidate interviews, etc.
When the time arrives for the Monticello City Council to interview candidates, we may
encourage and support the steps established or recommended by local, state or federal
guidelines, public health and medical professionals, including social distancing guidelines
and protocols
The project team co -leaders for your recruitment are Sharon Klumpp and Patty Heminover,
in our St. Paul office. Sharon and Patty have successfully organized several successful
virtual and on-site interview processes following the prescribed social distancing protocols
and best practices. As such, your co -leaders are able to provide corresponding on-site
support and assistance, if requested.
Benefits to Monticello
Selecting Baker Tilly to conduct your executive recruitment provides you with the following
benefits:
- Comprehensive and structured process: Our process is comprehensive and
seamless, reflecting our years of interaction with local government employers and
prospective candidates.
- Transparency: Baker Tilly comes to the City without having any preconceived notions
or expectations about the Monticello and prospective candidates. The Baker Tilly
team works closely with the City to make sure the process is transparent.
- Confidentiality: Prospective candidates know that their application will be kept confidential,
allowing them to express interest in the City Administrator position without jeopardizing
their current employment. Our reputation for ensuring candidate confidentiality as
permitted by state and local law means that the City of Monticello can count on
maximizing the number of qualified candidates interested in the position.
- Candidate recruitment: Baker Tilly actively recruits qualified candidates, drawing
from our extensive personal and professional connections with capable individuals
around the state, region and nation and assuring the City of its access to established
City of Monticello, Minnesota Page 126
8. Additional information
managers and rising stars. The ability to widely recruit for prospective candidates is
one of the primary benefits of using Baker Tilly.
- Focused use of the City's time: Baker Tilly's comprehensive process incorporates
the active participation of City Council members at key steps in the process. Our process
keeps decision makers fully advised and informed of all aspects of the process without
requiring them to expend large amounts of time on the recruitment process or to put
aside other pressing issues facing the City.
- Minimize staff disruption: Baker Tilly's search process also minimizes disruptions
to City staff, some of whom may have additional duties in this time of transition.
Because conducting a thorough recruitment can be time-consuming, Baker Tilly's
involvement allows staff to stay focused on their primary and assigned functions.
- Thorough evaluation of candidates: The City of Monticello seeks a City Administrator
of sound professional and personal character. Baker Tilly's process includes a thorough
evaluation of the final candidates, including detailed information from references and
a careful review of background records.
City of Monticello, Minnesota Page 127
Appendices
Appendix I: sample brochure
City of Monticello, Minnesota
The Community
The City of Oakdale, Minnesota is a suburban community of 28,315 on the eastern side of the Minneapolis -St. Paul
Metropolitan Area. Located in Washington County, Oakdale takes pride in its history, its established neighborhoods, and its
community parks that offer residents plentiful opportunities for leisure pursuits.
Oakdale's 25 parks include the Oakdale Nature Preserve and its "jewel," the Discovery Center. The Discovery Center offers
ever-changing educational exhibits on topics such as beekeeping and firefighting as well as a gallery that showcases the
works of local artists and artisans. The facility includes reception facilities and an outdoor amphitheater nestled in a 220 -
acre scenic, wooded park with miles of trails. Walton Park, adjacent to City Hall, hosts a variety of free concerts and a
farmers market throughout the summer, an array of family-oriented events throughout the year, and is the site of
Summerfest, the city's annual community celebration. Other recreational offerings in the city include easy access to the
State of Minnesota's Gateway Trail and the 18 -hole Oak Marsh Golf Course. There are also several popular private indoor
recreation centers such as Sky Zone, The Big Thrill Factory, Dart Escape, and PINZ.
Oakdale is poised for significant growth. Two residential developments are in the planning stages. A variety of 1,400 plus
housing units are projected for the Willowbrooke development, a 208 -acre site near the center of the city. The Goldline Bus
Rapid Transit system, proposed on the city's southern edge, is a $420 million system stretching from St. Paul to Woodbury.
Transit -Oriented Development planned for the Helmo station includes 118,000 square feet of office space, 30,000 square
feet of retail and services, a 150 -space park-and-ride lot, and 700-900 housing units.
With convenient access to 1-94 and 1-694, Oakdale is an attractive location for a diverse array of businesses from health
care, manufacturing, professional and technology to financial, insurance and food services. The city is home to several
upscale business centers and industrial parks. In addition, 3M's global headquarters is immediately adjacent to the city with
research and manufacturing facilities as well as administrative offices. Newer businesses in Oakdale include Hy -Vee,
Hampton Inn, Slumberland Corporate Headquarters, Gemalto, Impact Group, and Incubology.
Public education is provided by North St. Paul -Maplewood -Oakdale District 622. Schools that serve the community include
Castle, Eagle Point, Hill Murray, North High, Oakdale, Skyview, and Tartan High. With the successful passing of the levy,
each school in the district is being updated to address technology and security needs.
The Organization
Oakdale operates as a statutory city under the Plan A form of government. The City Council is comprised of a Mayor and
four City Council members who are elected at large in staggered four-year terms. The City Council is responsible for
establishing policy, adopting the annual budget, and setting the tax levy. The City Council appoints a City Administrator to
serve as the chief administrative officer and function as a liaison between the City Council and staff.
General services provided by the City of Oakdale include administration, communication, finance, licensing, planning,
redevelopment, public safety, fire services, engineering, streets, utilities, forestry, parks, and recreation. The City has a
2020 annual operating budget of $25 million, debt service of $2.8 million, and the City has an Aa2 credit rating. The City
employs 108 full-time staff and 3 regular part-time staff. Approximately 70 percent of the City's workforce are
represented by five unions.
The City of Oakdale has five advisory boards and commissions appointed by the City Council. Each advisory body holds
regular meetings and is supported by a City staff member and liaison of the City Council.
• The Economic Development Commission promotes economic development to strengthen the financial base of the
community.
• The Environmental Management Commission promotes waste reduction, recycling, water and air quality, and energy
conservation.
• The Parks and Recreation Commission advises on park development and enhancements and the use of parks and
recreational facilities.
• The Planning Commission advises on matters relating to planning, development, and redevelopment.
• The Tree Board promotes tree preservation, maintenance and planting.
The Position
The City Administrator is responsible for planning and directing the
administration of city functions and ensuring alignment of municipal
services with Council objectives and implementation of City policies. The
City Administrator serves as the primary point of contact for Council
members. The position, working in coordination with the City's
management team, provides research and makes recommendations to the
City Council on policies, staffing, service delivery, finance and budgeting,
and public relations. The City Administrator supervises the administration
of all departments. Positions reporting to the City Administrator include the
Administrative Services Director, the Public Works Director/City Engineer,
the Community Development Director, the Chief Building Official, the
Recreation Superintendent, the Police Chief and the Fire Chief.
Major responsibilities include:
• Works closely with the City Council, performs research on agenda
items, reports on city affairs and problems, and presents
recommendations for City Council consideration.
• Prepares and submits an annual budget to the City Council and keeps
the City Council advised of the financial condition of the city, making
recommendations as needed to ensure prudent financial management.
• Maintains familiarity with and advises the City Council on alternative
and supplemental sources of revenue, including federal and state aids,
loans, grants, and other sources of revenue.
• Keeps the City Council advised on the city's future needs and makes
recommendations to the City Council through a five-year Capital
Improvements Plan that is reviewed and updated annually.
• Oversees noticing of public meetings and agenda preparation for City
Council meetings.
4
K `
• Attends and participates in discussions at all meetings of the City Council and of other official city bodies as
appropriate.
• Directs and oversees personnel, compensation, and benefit programs, including planning, development, and
evaluation, working closely with the Administrative Services Director.
• Directs and participates in collective bargaining matters.
• Develops and issues administrative rules, regulations, and procedures necessary to ensure the proper functioning of
all city departments.
• Ensures effective management of financial assets, working with the Administrative Services Director and professional
advisors.
• Supervises the conduct of local elections in accordance with prescribed laws and regulations.
• Coordinates the work of the city's appointed attorneys and consultants.
• Cooperates with governmental units and municipalities on matters of mutual interest.
• Represents the city before governmental, professional and community organizations.
• Stays abreast of developments in the fields of public administration and economic development and presents new
ideas to the City Council.
Desired Capabilities
• Highly engaged leader comfortable with challenging conventional thinking; helps the City
Council and staff see opportunities in a new light
• Strategic, visionary leader; brings new ideas, anticipates change and keeps the City focused on
where it is going
Demonstrates the highest level of integrity and ethics
Earns the respect and trust of others
• Facilitates understanding and helps achieve consensus without taking sides; acts decisively
when needed
• Exceptional communication skills; responsive, conscientious and transparent in sharing
information with all Council members
• Fiscally astute with strong business sensibilities
• Creates a strong organizational culture, shares knowledge across departments and encourages
collaboration
• Respects the expertise of experienced department heads; gives them wide latitude and holds
them accountable for results
• Trusted advisor with the fortitude to present recommendations that may not be popular
• Empowers staff to do their best work; instills a sense of pride in working for the City of Oakdale
• Adept in managing change and guiding organizations through transitions
• Visible in the community, easily connects with others and treats all people with respect
• Personable, genuine, self-assured yet humble
• Creative and forward thinking, innovative
■
Leadership Opportunities
Leadership transition. Establishing effective working relationships with the City Council, collectively and as individual
members, and with City staff will be an immediate priority for the City Administrator. The transition provides an opportunity
for the City Administrator to clarify roles, relationships, and administrative procedures.
Succession plan. While the City has enjoyed experienced, stable leadership among its senior staff, turnover from
retirements is projected over the next five years. The City Administrator, working with the management team, will prepare
for staff transitions by growing employee leadership and technical capacity and ensuring operational continuity.
Strategic direction. The City initiated a strategic planning process in 2019; it was delayed when the former City
Administrator resigned. The Council plans to conclude this strategic planning process before the new City Administrator is
hired but will look to the City Administrator for leadership in developing and implementing action plans.
10 -year financial plan. The City Administrator will lead the completion of a 10 -year financial plan that provides a framework
to maintain stability and keep tax rates reasonable and to assess the fiscal impacts of policy decision.
Organizational review. The City Administrator will review the organizational structure to assess its efficiency and alignment
with Council goals. The review will consider staffing, taking into account projected city growth, new municipal facilities
coming online, and demand for services.
Municipal facilities. Planning is well underway for a new public works facility and a major expansion for the police
department facility. The City Administrator will be involved in developing a plan for financing these facilities, to include
possible facilities financing in part by a local option sales tax if approved by the Minnesota Legislature and in a local
election.
Qualifications and Experience
The position requires a bachelor's degree in public administration, urban studies, or
a closely related field, master's degree preferred, and five years' experience in broad
areas of managing public organizations or other comparable organizations.
Demonstrated ability to direct a complex and varied organization and to develop
and maintain effective working relationships with policymakers, staff, stakeholders,
and the general public required. Qualified candidates will have a deep knowledge of
municipal finance and operations, the ability to develop and execute actionable
plans and excellent interpersonal, communication, and public speaking skills.
Compensation and Benefits
AKDALE
The salary range for this position is $142,270 - $176,755; anticipated starting salary up to $158,585 based on the
qualifications and experience of the successful candidate. The City of Oakdale offers competitive benefits. Relocation is
negotiable.
Application and Selection Process
Qualified candidates please submit your cover letter and resume online by visiting our website at:
https://bakertilly.recruitmenthome.com/postings/2527
This position is open until filled; first review of resumes occurs on February 28, 2020. Following this date, applications
will be screened against criteria outlined in this brochure. For more information, contact Sharon Klumpp at
sharon.klumppaa bakertilly.com or by calling 651-223-3053.
The City of Oakdale is an Equal Opportunity Employer and values diversity at all levels of its workforce.
For more information about the City please visit: https://www.ci.oakdale.mn.us/
TO TWm M Hardware
L
Appendices
Appendix II: sample excerpt of TTI report
City of Monticello, Minnesota vii
MINUTES
SPECIAL MEETING MONTICELLO CITY COUNCIL
Monday, June 8, 2020 — 5 p.m.
Mississippi Room, Monticello Community Center
Present: Brian Stumpf, Bill Fair, Charlotte Gabler, Lloyd Hilgart
Absent: Jim Davidson
Others: City staff. Jeff O'Neill, Angela Schumann, Ron Hackenmueller, Jim Thares,
Tracy Ergen, Rachel Leonard, Matt Leonard, Sarah Rathlisberger, Ann Mosack,
and Jennifer Schreiber
Call to Order
Mayor Brian Stumpf called the special meeting to order at 5 p.m.
2. 5 p.m. City Administrator Recruitment Process Discussion
Jeff O'Neill, City Administrator, began discussion about the process and whether this
Council wanted to participate in the hiring or if the new 2021 Council would do it. After
some discussion there was consensus that the current Council would hire the new City
Administrator.
Tracy Ergen, Human Resource Director, commented that the Council would need to
decide whether to promote and advertise internally or hire an executive recruiter. The
recruiter would have an estimated cost of $20,000. Mayor Stumpf and Councilmember
Gabler noted that they support hiring a recruiter as they would provide another
perspective. Ms. Ergen added that recruiters are generally objective and know the market.
Councilmember Hilgart would like the process to take place internally and feels that
department heads should have input.
There was consensus to contact two recruiter firms to interview to obtain an idea of what
they can offer. If there isn't agreement on the recruiter the City Council can then decide
to conduct the process in house or put out an RFP for other recruiting firms. This will be
discussed further at a Special City Council meeting on June 22, 2020.
3. 5:45 p.m. Finance Update
Sarah Rathlisberger provided a finance update to City Council, specifically the impacts of
COVID-19 on the budget and the Capital Improvements Plan. Ms. Rathlisberger
reviewed the following items related to the impact of COVID-19: property taxes, tax
increments, and special assessments; franchise fees; licenses and permits; charges for
services; fines & forfeitures, and investment earnings.
Staff and Council then discussed preliminary property value increases for payable 2021
and reviewed a listing of capital items and funding items to be considered in the 2021
budget process.
Ms. Rathlisberger reviewed a draft budget schedule. She questioned whether the City
Council would like to meet for fewer longer meetings rather than before every City
Council meeting. There was a consensus to hold two longer meetings before the first
meetings of the month. The first of these would by July 13. Councilmember Gabler
City Council Special Meeting Minutes —June 8, 2020
requested that they are provided possible budget questions beforehand so they are
prepared to review.
4. Adjournment
By consensus the meeting was adjourned at 6:10 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Council Special Meeting Minutes —June 8, 2020
City Administrator
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, June 8, 2020 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Bill Fair, Charlotte Gabler, and Lloyd Hilgart
Absent: Councilmember Davidson
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler added discussion on recycling carts and speed limit on
local roads.
Councilmember Hilgart moved approval of the agenda with the added items.
Councilmember Gabler seconded the motion. Motion carried unanimously.
C. Approval of Minutes
Regular Meeting Minutes from May 26, 2020
Councilmember Hilgart moved approval of the meeting minutes from May
26, 2020. Councilmember Fair seconded the motion. Motion carried
unanimously.
D. Citizen Comments
None.
E. Council Liaison Updates
• Planning Commission — Councilmember Gabler gave an update on the
Planning Commission meeting that included three items — two public
hearings and a simple subdivision agreement.
• IEDC — Councilmember Hilgart noted that the group received an update
on the Comprehensive Plan.
• BCOL — Councilmember Fair commented that they did a walking tour of
the county campground.
F. Department Update
COVID-19 update. Jeff O'Neill provided an update on the latest COVID-
19 response. As part of the update Mr. O'Neill noted that the MCC is
opening on June 10. There will be safety guidelines in place.
Councilmember Gabler questioned the MCC opening in regard to how
family membership is being addressed. Ann Mosack, MCC Director,
responded that staff is in the process of addressing family membership and
that now those 16 years and older can participate by appointment. Fees are
being discussed. Membership will not be charged in June and may be
adjusted for July depending on the next phase of opening.
City Council Minutes —June 8, 2020 Page 1 1 4
• City Administrator Update. Jeff O'Neill provided an update on the
following:
1. Rep. Marion O'Neill has organized a food drive for Minneapolis.
There will be drop off areas in Monticello and items will be delivered
to Buffalo on Wednesday, June 10.
2. The final purchase for the fire ladder truck ($1.2M) will be in the next
meetings check batch.
3. The Coalition of Utility Cities quarterly meeting is scheduled for
Wednesday, June 24 via Zoom.
• CMRP Update — Community Development Director gave a short
presentation on the status of the committee, including an update on
members, planning project consultant Planning NEXT, communication
protocols, surveys, and Framework 2030.
• Construction Update — Matt Leonard noted the following construction
updates: finishing punch lists on last year's projects — Phase I of BCOL
project, Walnut Street, and 2018 Pedestrian Improvements.
2. Consent Agenda:
Councilmember Gabler moved approval of the Consent Agenda excluding item G.
Councilmember Hilgart seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $541,024.97.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for Parks Department and departures for MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of adopting Resolution 2020-45 accepting donations of $609.40
from Stearns County and $100 Women of Today for Fire Department general use
and donations from Cargill of $10,000 for Fire Department SRU/Hazmat training
and $1,000 for Parks Department plantings along Broadway. Recommendation:
Resolution accepting the donation was approved.
E. Consideration of approving annual liquor license renewals for 2020-21.
Recommendation: Liquor license applications were approved pending
approval by the State of Minnesota.
F. Consideration of approving a new massage license for Balanced Elements,
located in Fitness Evolution, 133 Sandberg Rd. Recommendation: Massage
license was approved.
G. Consideration of approving amended Purchasing Policy with revisions to the
change order process and city's technology resources. Recommended: ITEM
WAS REMOVED FROM THE CONSENT AGENDA.
H. Consideration of adopting Resolution 2020-46 approving the issuance of General
Obligation Bonds, Series 2020A. Recommendation: Adopted Resolution 2020-
46 issuance General Obligation Bonds, Series 2020A.
City Council Minutes —June 8, 2020 Page 2 1 4
I. Consideration of approving pathway micro -surfacing improvements in Groveland
Addition. Recommendation: Approved the improvements and contract with
MP Asphalt in the amount of $38,000.
J. Consideration of approving a request for Conditional Use Permit for an
approximately 432 square foot addition for a residential attached Accessory Use
Structure — Major in an R-1 (Single -Family Residence) District. Applicant:
Joseph Michael Osborn. Recommendation: Approved the Conditional Use
Permit to allow an attached garage that exceeds the footprint of the principal
home, as proposed in the application of May 5, 2020, based on the findings in
Resolution PC -2020-017 and contingent on compliance with those conditions
specified in Exhibit Z.
2A. Consideration of items removed from the consent agenda for discussion
G. Consideration of approving amended Purchasing Policy with revisions to the
change order process and city's technology resources.
Councilmember Gabler removed the item and expressed concern that change
orders less than 10% of contract amount or $100,000 would not need Council
approval. Mayor Stumpf concurred and added that in in addition to getting
approval from City Administrator, Finance Director, and City Engineer/Public
Works Director, approval should also be signed off by the Mayor or a
Councilmember. There was some discussion on the Council in regard to the
importance of having the information and being stewards of city funds. City
Administrator Jeff O'Neill commented that this change orders would only be
approved if there was a time constraint and the project needed to move forward.
Matt Leonard, City Engineer concurred, and added that this process has already
taken place in some instances but would like to have it formal in the policy.
Councilmember Gabler moved approval of the amended Purchasing Policy
with the amendment that the Mayor (or designee) be added to the signature
line for the change order. Councilmember Fair seconded the motion. Motion
carried unanimously.
4. Regular Agenda:
A. Consideration of approving final inal payment with HR Green for $11,500 for the
Vactor Sewer Dump Station and High Strength Waste Feasibility
Matt Leonard provided a brief overview. Minimal discussion occurred.
Councilmember Hilgart moved approval of the final payment.
Councilmember Fair seconded the motion. Motion carried unanimously.
B. Consideration of approving Change Order #1 for additional paving at the Bertram
Chain of Lakes Athletic Complex in the amount of $45,000
Matt Leonard gave a brief overview and noted that the representatives of the
BCOL Advisory Council would like the paving limits of the Briarwood Avenue
Turn Lane Project to be extended into BCOL Athletic Complex. Staff had been
discussing this item for few weeks, however, it was added to the project due to
COVID-19 pandemic.
City Council Minutes —June 8, 2020 Page 3 1 4
Councilmember Fair noted that he asked that this be placed on the agenda. There
was some discussion about the drive into BCOL. Tom Pawelk, Parks Director,
displayed the area that would be paved, approximately 1300 feet. The extension
would incorporate paving the main access road from Briarwood Avenue east to
the pump house for the water re -use pond.
Councilmember Fair moved approval of the Change Order. Councilmember
Hilgart seconded the item. Motion carried unanimously.
5. Add -On Item:
Councilmember Gabler requested discussion on these items:
Recycling — Councilmember Gabler questioned whether larger
recycling binds could be obtained. Staff responded that there is a larger
container and residents should contact Advanced Disposal.
- Speed Limits — Councilmember Gabler commented on the speed limit on
local roadways and whether the city could review the possibility of
lowering city roads from 30 to 25. Matt Leonard responded that State
Statute allows cities to lower local roadways to 25. All other arterial and
connector roads must be signed. There was a consensus that this be looked
at. Mayor Stumpf also requested that the speed trailer be moved around
the city.
5. Adjournment:
By consensus, the meeting was adjourned at 7:33 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Administrator
City Council Minutes —June 8, 2020 Page 4 1 4
City Council Agenda: 6/22/2020
2A. Consideration of approving payment of bills (SR)
A. REFERENCE AND BACKGROUND:
City staff submits the attached bill registers and purchasing card registers for approval by
Council. The bill registers contain all invoices processed and the purchasing card
registers contain all card purchases made since the last Council meeting. Subject to MN
Statutes, most invoices require Council approval prior to releasing checks for payment.
The day following Council approval, payments will be released unless directed
otherwise. A credit purchasing agreement and policy was approved by Council initially
and card purchases must comply with the policy.
If Council has no questions or comments on the bill and purchase card registers, these can
be approved with the consent agenda. If requested, this item can be removed from
consent and discussed prior to making a motion for approval.
Al. Budget Impact: None
A2. Staff Workload Impact: No additional work required.
B. ALTERNATIVE ACTIONS:
1. Motion to approve the bill and purchase card registers for a total amount of
$2,419,867.41.
2. Motion to approve the registers with changes directed by Council.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1 or #2, per direction of Council.
D. SUPPORTING DATA:
• Bill registers and Purchase Card registers
Accounts Payable
Computer Check Proof List by Vendor
User: Julie.Cheney
Printed: 06/17/2020 - 1:40PM
Batch: 00203.06.2020 - 203.06.2020 AP
Invoice No Description
Amount Payment Date Acct Number
Moiiii6effo Y
Reference
Vendor:
5498
DEREK ABRAMSKI DDS SC
Check Sequence: 1
ACH Enabled: False
6/15/2020
EDA Small Business Emergency Grant Program
5,000.00
06/23/2020
213-46601-443990
Check Total:
5,000.00
Vendor:
5184
ADVANCED GRAPHIX INC.
Check Sequence: 2
ACH Enabled: False
204354
Wing Unit Decals (118)
368.18
06/23/2020
226-45126-422990
Check Total:
368.18
Vendor:
5495
AEM FINANCIAL SOLUTIONS LLC
Check Sequence: 3
ACH Enabled: False
430258
Arbitrage Consulting - Tax Exempt Bonds (1/9)
802.50
06/23/2020
312-47000-462010
430258
Arbitrage Consulting - Tax Exempt Bonds (1/9)
802.50
06/23/2020
318-47000-462010
430258
Arbitrage Consulting - Tax Exempt Bonds (1/9)
802.50
06/23/2020
319-47000-462010
430258
Arbitrage Consulting - Tax Exempt Bonds (1/9)
802.50
06/23/2020
320-47000-462010
430258
Arbitrage Consulting - Tax Exempt Bonds (1/9)
802.50
06/23/2020
321-47000-462010
430258
Arbitrage Consulting - Tax Exempt Bonds (1/9)
802.50
06/23/2020
322-47000-462010
430258
Arbitrage Consulting - Tax Exempt Bonds (1/9)
802.50
06/23/2020
323-47000-462010
430258
Arbitrage Consulting - Tax Exempt Bonds (1/9)
802.50
06/23/2020
602-49480-462010
430258
Arbitrage Consulting - Tax Exempt Bonds (1/9)
802.50
06/23/2020
703-00000-462010
Check Total:
7,222.50
Vendor:
2087
ALL -WAYS HEATING AND AC INC
Check Sequence: 4
ACH Enabled: False
7336
Repaired Broken Drainline Spud - Prairie Center
175.00
06/23/2020
101-41941-440100
Check Total:
175.00
Vendor:
1977
ANCOM COMMUNICATIONS INC
Check Sequence: 5
ACH Enabled: False
95670
(2) Minitor VI std. charger
103.50
06/23/2020
101-42200-421990
Check Total:
103.50
Vendor:
5116
API COMPANIES
Check Sequence: 6
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
4473
Install Rebuild Kit to RPZ in Pool Equip Room
586.50
06/23/2020
226-45126-440100
Check Total:
586.50
Vendor: 3491
ARTISAN BEER COMPANY
Check Sequence: 7
ACH Enabled: False
3420664
resale - beer
209.30
06/23/2020
609-49750-425200
3421075
resale - beer
101.55
06/23/2020
609-49750-425200
3421291
resale - beer
75.40
06/23/2020
609-49750-425200
3421536
resale - beer
76.75
06/23/2020
609-49750-425200
Check Total:
463.00
Vendor: 4502
ARVIG
Check Sequence: 8
ACH Enabled: True
304571
May 2020 FNM expenses - Border State; Calix
3,534.52
06/23/2020
656-49877-422990
6/8/2020
IT Services - June 2020
73.00
06/23/2020
702-00000-431990
Check Total:
3,607.52
Vendor: 5117
ASPEN MILLS
Check Sequence: 9
ACH Enabled: False
257654
(2) jackets- DC; JS
78.68
06/23/2020
101-42200-421120
Check Total:
78.68
Vendor: 4046
AST SPORTS, INC
Check Sequence: 10
ACH Enabled: True
4218
(8) polo shirts; (4) button up
195.00
06/23/2020
609-49754-421990
4218
utx - embroidery- (8) polo shirts; (4) button up
102.00
06/23/2020
609-49754-421990
Check Total:
297.00
Vendor: 1065
BELLBOY CORPORATION
Check Sequence: 11
ACH Enabled: True
101427200
resale - mix
60.50
06/23/2020
609-49750-425400
101427200
freight
0.27
06/23/2020
609-49750-433300
101446300
resale- novelty cups
104.00
06/23/2020
609-49750-425400
101446300
asst. bags
98.34
06/23/2020
609-49754-421990
101446300
freight
0.93
06/23/2020
609-49750-433300
101461200
freight
3.07
06/23/2020
609-49750-433300
101461200
resale- condiments
200.25
06/23/2020
609-49750-425500
101461200
resale- mix; can coolers; etc.
294.10
06/23/2020
609-49750-425400
101461200
asst. bags
173.14
06/23/2020
609-49754-421990
84266900
resale -liquor
3,550.45
06/23/2020
609-49750-425100
84266900
freight
44.95
06/23/2020
609-49750-433300
84268400
freight
17.05
06/23/2020
609-49750-433300
84268400
resale -liquor
1,302.95
06/23/2020
609-49750-425100
84316400
freight
17.05
06/23/2020
609-49750-433300
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
84316400
resale- liquor
987.25
06/23/2020
609-49750-425100
84405200
resale -liquor
973.75
06/23/2020
609-49750-425100
84405200
resale- wine
478.00
06/23/2020
609-49750-425300
844286000
resale- mix
173.00
06/23/2020
609-49750-425400
844286000
resale -liquor
934.90
06/23/2020
609-49750-425100
Check Total:
9,413.95
Vendor: 1067
BERNICK'S
Check Sequence: 12
ACH Enabled: False
87352
resale - soda pop
101.71
06/23/2020
609-49750-425400
87353
resale - beer n/a
228.10
06/23/2020
609-49750-425400
87353
resale - beer
1,564.10
06/23/2020
609-49750-425200
89812
resale - beer credits
-388.10
06/23/2020
609-49750-425200
89813
resale - soda pop
37.41
06/23/2020
609-49750-425400
89814
resale - beer
2,700.63
06/23/2020
609-49750-425200
Check Total:
4,243.85
Vendor: 1074
BOLTON AND MENK INC
Check Sequence: 13
ACH Enabled: False
0250707
200002 PRELIM - 2020 Stormwater Improveme
7,388.50
06/23/2020
101-43111-430300
Check Total:
7,388.50
Vendor: 1075
BOND TRUST SERVICES CORPORATION
Check Sequence: 14
ACH Enabled: True
58567
Paying Agent Fee GO Refunding Bonds Series 2
475.00
06/23/2020
312-47000-462010
Check Total:
475.00
Vendor: 1080
BRAEMAR MAILING SERVICE INC
Check Sequence: 15
ACH Enabled: False
60957
UB June Invoices (3684) Print, Fold, Stuff, Enve
570.63
06/23/2020
601-49440-431800
60957
UB June Invoices (3684) Print, Fold, Stuff, Enve
570.63
06/23/2020
602-49490-431800
Check Total:
1,141.26
Vendor: 4328
BREAKTHRU BEVERAGE MN WINE & SPIF
Check Sequence: 16
ACH Enabled: False
1081137703
resale - liquor
3,320.27
06/23/2020
609-49750-425100
1081137703
resale - wine
598.70
06/23/2020
609-49750-425300
1081137703
resale - mix
53.00
06/23/2020
609-49750-425400
1081137703
freight
45.16
06/23/2020
609-49750-433300
1081137794
resale - beer
255.20
06/23/2020
609-49750-425200
1081137795
resale -liquor
153.00
06/23/2020
609-49750-425100
1081137795
freight
1.98
06/23/2020
609-49750-433300
1081137796
freight
1.98
06/23/2020
609-49750-433300
1081137796
resale -liquor
153.00
06/23/2020
609-49750-425100
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
1081140046
freight
25.45
06/23/2020
609-49750-433300
1081140046
resale -liquor
1,371.59
06/23/2020
609-49750-425100
1081140046
resale- wine
311.99
06/23/2020
609-49750-425300
1081140046
resale- mix
64.00
06/23/2020
609-49750-425400
1081140047
resale - beer
464.00
06/23/2020
609-49750-425200
1081142646
resale -liquor
1,852.52
06/23/2020
609-49750-425100
1081142646
resale - mix
108.60
06/23/2020
609-49750-425400
1081142646
resale- wine
841.64
06/23/2020
609-49750-425300
1081142646
freight
45.67
06/23/2020
609-49750-433300
1081142647
resale - beer
55.30
06/23/2020
609-49750-425200
1081142647
resale - wine
56.00
06/23/2020
609-49750-425300
Check Total:
9,779.05
Vendor: 2890
BROTHERS FIRE & SECURITY CO
Check Sequence: 17
114084
Service Phone Line on Fire Alarm Panel
250.00
06/23/2020
226-45126-440100
Check Total:
250.00
Vendor: 1091
CAMPBELL KNUTSON PA
Check Sequence: 18
2348-000OG 214
General Admin - May 2020
1,484.50
06/23/2020
101-41610-430400
2348-000OG 214
201924 - Buchholz PUD - May 2020
24.00
06/23/2020
101-00000-220110
2348-000OG 214
202007 - UMC Vacation - May 2020
112.00
06/23/2020
101-00000-220110
2348-OOOIG 129
Code Enforcement Services- May 2020
160.00
06/23/2020
101-42400-430400
2348-0155G 19
16C006 - Bluffs in Monticello Assessment Appe
9,032.00
06/23/2020
400-43300-430400
2348-0163G 9
201920 - Haven Ridge Plat - May 2020
90.00
06/23/2020
101-00000-220110
Check Total:
10,902.50
Vendor: 1801
CANNON RIVER WINERY
Check Sequence: 19
8298
resale - wine
300.00
06/23/2020
609-49750-425300
Check Total:
300.00
Vendor: 4646
CAPITOL BEVERAGE SALES L.P.
Check Sequence: 20
2421272
resale -juice
39.98
06/23/2020
609-49750-425500
2421272
resale - beer n/a
299.85
06/23/2020
609-49750-425400
2421272
resale - beer
28,013.00
06/23/2020
609-49750-425200
2424285
resale - beer
256.00
06/23/2020
609-49750-425200
2424286
resale - beer
16,259.75
06/23/2020
609-49750-425200
2424286
resale - beer n/a
231.77
06/23/2020
609-49750-425400
Check Total: 45,100.35
ACH Enabled: True
ACH Enabled: True
ACH Enabled: True
ACH Enabled: True
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: 1106
CENTRAL MCGOWAN INC
Check Sequence: 21
ACH Enabled: True
00367506
Bulk Carbon Dioxide (658 lbs)
180.79
06/23/2020
226-45124-421600
Check Total:
180.79
Vendor: 3932
JULIE CHENEY
Check Sequence: 22
ACH Enabled: True
06/16/2020
HPInk (2)
41.98
06/23/2020
702-00000-421990
Check Total:
41.98
Vendor: 2197
CORPORATE CONNECTION
Check Sequence: 23
ACH Enabled: False
54450
COVID - (30) 4 oz. hand sanitizer
208.50
06/23/2020
101-42500-421990
Check Total:
208.50
Vendor: 1129
DAHLHEIMER BEVERAGE LLC
Check Sequence: 24
ACH Enabled: True
112-03367
resale -beer
34,297.30
06/23/2020
609-49750-425200
112-03367
resale- beer n/a
55.90
06/23/2020
609-49750-425400
112-03376
resale- beer n/a
160.40
06/23/2020
609-49750-425400
112-03376
resale- beer
5,743.73
06/23/2020
609-49750-425200
112-03419
resale -beer
980.80
06/23/2020
609-49750-425200
112-03440
resale -beer
10,193.05
06/23/2020
609-49750-425200
112-03440
resale- beer n/a
92.00
06/23/2020
609-49750-425400
112-03475
resale -beer
749.50
06/23/2020
609-49750-425200
1237344
resale -beer
216.00
06/23/2020
609-49750-425200
155-00039
resale -beer
21.65
06/23/2020
609-49750-425200
76-00903
resale- beer
42,981.80
06/23/2020
609-49750-425200
76-00903
resale -beer n/a
193.55
06/23/2020
609-49750-425400
Check Total:
95,685.68
Vendor: 4361
DALCO ENTERPRISES, INC.
Check Sequence: 25
ACH Enabled: True
3565037 CR
18C003-CONSTR - return (2) 23 gal. sq. contair
-156.12
06/23/2020
400-43300-452010
3602109
18C003-CONSTR - (4) dispensers for new static
97.24
06/23/2020
400-43300-452010
3621894
18C003-CONSTR - 4x9 black mat edged on
358.16
06/23/2020
400-43300-452010
Check Total:
299.28
Vendor: 5501
DAYLIGHT ENTERPRISES INC
Check Sequence: 26
ACH Enabled: False
6/15/2020
EDA Small Business Emergency Grant Program
5,000.00
06/23/2020
213-46601-443990
Check Total:
5,000.00
Vendor: 2440
DESIGN ELECTRIC INC
Check Sequence: 27
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
12396
remove llight pole 7th & Fallon; straighten; reu
662.57
06/23/2020
101-43160-422990
Check Total:
662.57
Vendor: 5201
DICK FAMILY, INC.
Check Sequence: 28
ACH Enabled: True
964004975
resale- beer
123.40
06/23/2020
609-49750-425200
964004976
resale- beer credit
-11.60
06/23/2020
609-49750-425200
964005020
resale- beer credit
1,970.65
06/23/2020
609-49750-425200
Check Total:
2,082.45
Vendor: 5340
DISGRUNTLED BREWING DISGRUNTLED.
Check Sequence: 29
ACH Enabled: False
670
resale- beer (2 cans credit)
306.40
06/23/2020
609-49750-425200
Check Total:
306.40
Vendor: 1153
ECM PUBLISHERS INC
Check Sequence: 30
ACH Enabled: True
780307
6/24/20 EDS PH Ad# 1052538
147.68
06/23/2020
213-46301-434990
Check Total:
147.68
Vendor: 4191
ELK RIVER GREENHOUSE LLC
Check Sequence: 31
ACH Enabled: True
6/16/2020
Farmers Market Token Collection Log - 6/11/20
44.00
06/23/2020
226-45127-431992
Check Total:
44.00
Vendor: 1166
ENVIRONMENTAL SYSTEMS RESEARCH I]
Check Sequence: 32
ACH Enabled: True
93839643
9-1-20 -8/31/21 - ArcGIS Desktop/Enterprise W
1,970.00
06/23/2020
702-00000-431900
Check Total:
1,970.00
Vendor: 5500
FANCYNAILS
Check Sequence: 33
ACH Enabled: False
6/15/2020
EDA Small Business Emergency Grant Program
5,000.00
06/23/2020
213-46601-443990
Check Total:
5,000.00
Vendor: 2273
FIBERNET MONTICELLO - ACH
Check Sequence: 34
ACH Enabled: True
6/8/2020
June 2020 - Phone - City Hall
690.25
06/23/2020
702-00000-432100
6/8/2020
June 2020 - Phone - MCC
532.43
06/23/2020
702-00000-432100
6/8/2020
June 2020 - Phone - Ballfields
19.63
06/23/2020
702-00000-432100
6/8/2020
June 2020 - Phone - DMV
357.58
06/23/2020
702-00000-432100
6/8/2020
June 2020 - Phone - Hi Way Liquor
345.26
06/23/2020
702-00000-432100
6/8/2020
June 2020 - Phone - Fire Hall
429.65
06/23/2020
702-00000-432100
6/8/2020
June 2020 - Phone - Public Works
272.47
06/23/2020
702-00000-432100
6/8/2020
June 2020 - Phone - Parks
114.33
06/23/2020
702-00000-432100
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
6/8/2020
June 2020 - Phone - Prairie Center
14.31
06/23/2020
702-00000-432100
6/8/2020
June 2020 - Phone - Sheriff
70.02
06/23/2020
702-00000-432100
6/8/2020
June 2020 - Internet - City Hall
244.90
06/23/2020
702-00000-432300
6/8/2020
June 2020 - Internet - MCC
10.00
06/23/2020
702-00000-432300
6/8/2020
June 2020 - Internet - Ballfields
10.00
06/23/2020
702-00000-432300
6/8/2020
June 2020 - Internet - DMV
41.95
06/23/2020
702-00000-432300
6/8/2020
June 2020 - Internet - Hi Way Liquor
41.95
06/23/2020
702-00000-432300
6/8/2020
June 2020 - Internet - Fire Hall
166.90
06/23/2020
702-00000-432300
6/8/2020
June 2020 - Internet - Animal Shelter
29.95
06/23/2020
702-00000-432300
6/8/2020
June 2020 - Internet - Public Works
69.95
06/23/2020
702-00000-432300
6/8/2020
June 2020 - Internet - Sheriff
41.95
06/23/2020
702-00000-432300
6/8/2020
June 2020 - Internet - MCC @ Prairie Center
40.63
06/23/2020
702-00000-432300
6/8/2020
June 2020 - Cable - Fire Hall
103.85
06/23/2020
101-42200-431990
6/8/2020
June 2020 - Cable - City Hall
12.95
06/23/2020
101-41310-431990
6/8/2020
June 2020 - Cable - MCC
344.06
06/23/2020
226-45127-432500
6/8/2020
June 2020 - Data Hosting
500.00
06/23/2020
702-00000-431900
6/8/2020
June 2020 - Service Contract
250.00
06/23/2020
702-00000-431900
6/8/2020
June 2020 - Phone & Internet - Monti Arts
125.71
06/23/2020
101-45204-431990
Check Total:
4,880.68
Vendor:
1179
FIRE SAFETY USA INC
Check Sequence: 35
ACH Enabled: False
134852
Ladder Truck- E -one AP1OOP platform
1,268,000.00
06/23/2020
400-43300-458010
135317
truck #2584 install new water level probe kit
1,089.00
06/23/2020
101-42200-440500
Check Total:
1,269,089.00
Vendor:
3748
JEFFREY D GARDNER
Check Sequence: 36
ACH Enabled: True
6/16/2020
Farmers Market Token Collection Log - 6/11/20
45.00
06/23/2020
226-45127-431992
Check Total:
45.00
Vendor:
3762
GARRETTS DIAMOND CITY BREAD
Check Sequence: 37
ACH Enabled: True
6/16/2020
Farmers Market Token Collection Log - 6/4/16 6
63.00
06/23/2020
226-45127-431992
Check Total:
63.00
Vendor:
4650
JASEN HOGLUND
Check Sequence: 38
ACH Enabled: False
0164
12" x 18" Vinyl Social Distancing Guidance You
100.00
06/23/2020
101-42500-421990
Check Total:
100.00
Vendor:
1239
HOGLUND BUS COMPANY INC
Check Sequence: 39
ACH Enabled: True
137365
install transmitte in new Ladder Truck; ch. wirin
222.75
06/23/2020
101-42200-440500
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 7
Invoice No Description Amount Payment Date Acct Number Reference
Check Total: 222.75
Vendor: 1263
JOHNSON BROTHERS LIQUOR CO.
Check Sequence: 40
1567689
resale- liquor
2,867.00
06/23/2020
609-49750-425100
1567689
freight
24.18
06/23/2020
609-49750-433300
1567690
resale- beer n/a
90.00
06/23/2020
609-49750-425400
1567691
resale -liquor
312.40
06/23/2020
609-49750-425100
1567691
freight
4.59
06/23/2020
609-49750-433300
1567692
freight
14.90
06/23/2020
609-49750-433300
1567692
resale- wine
96.00
06/23/2020
609-49750-425300
1568518
resale- liquor
9,368.72
06/23/2020
609-49750-425100
1568518
freight
137.84
06/23/2020
609-49750-433300
1568519
resale- wine
3,446.60
06/23/2020
609-49750-425300
1568519
resale- wine n/a
249.95
06/23/2020
609-49750-425400
1568519
freight
99.84
06/23/2020
609-49750-433300
1569470
freight
118.90
06/23/2020
609-49750-433300
1569470
resale -liquor
11,493.87
06/23/2020
609-49750-425100
1569471
resale -beer
48.00
06/23/2020
609-49750-425200
1571700
resale- liquor
1,849.58
06/23/2020
609-49750-425100
1571700
freight
28.31
06/23/2020
609-49750-433300
1571701
freight
44.70
06/23/2020
609-49750-433300
1571701
resale - wine
1,681.46
06/23/2020
609-49750-425300
1572153
resale- wine
881.04
06/23/2020
609-49750-425300
1572153
freight
26.82
06/23/2020
609-49750-433300
1572608
resale - liquor
5,664.81
06/23/2020
609-49750-425100
1572608
freight
65.15
06/23/2020
609-49750-433300
1572609
freight
96.10
06/23/2020
609-49750-433300
1572609
resale - wine
3,568.23
06/23/2020
609-49750-425300
1572609
resale - wine n/a
128.00
06/23/2020
609-49750-425400
1573663
freight
5.96
06/23/2020
609-49750-433300
1573663
resale -liquor
432.79
06/23/2020
609-49750-425100
1573664
resale- wine
1,164.15
06/23/2020
609-49750-425300
1573664
resale -juice
68.50
06/23/2020
609-49750-425500
1573664
freight
36.13
06/23/2020
609-49750-433300
1573665
resale -beer
120.00
06/23/2020
609-49750-425200
1575832
resale- liquor
2,705.40
06/23/2020
609-49750-425100
1575832
freight
30.17
06/23/2020
609-49750-433300
1575833
resale- wine
76.00
06/23/2020
609-49750-425300
1575833
freight
1.49
06/23/2020
609-49750-433300
1577829
freight
38.99
06/23/2020
609-49750-433300
1577829
resale - liquor
3,055.58
06/23/2020
609-49750-425100
1577830
resale - wine
3,037.79
06/23/2020
609-49750-425300
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 8
Invoice No Description Amount Payment Date Acct Number Reference
1577830
resale - mix
44.95
06/23/2020
609-49750-425400
1577830
freight
80.77
06/23/2020
609-49750-433300
Check Total:
53,305.66
Vendor:
5493
KAMCO INC
Check Sequence: 41
201866
2020 Crack Seal Project
28,007.28
06/23/2020
101-43120-440990
Check Total:
28,007.28
Vendor:
1273
KIWI KAI IMPORTS, INC.
Check Sequence: 42
91880
resale- wine
927.00
06/23/2020
609-49750-425300
91900
resale- wine
56.00
06/23/2020
609-49750-425300
92375
resale- wine
155.82
06/23/2020
609-49750-425300
92375
freight
5.25
06/23/2020
609-49750-433300
Check Total:
1,144.07
Vendor:
5220
KUE CONTRACTORS, INC.
Check Sequence: 43
Pay Voucher #14
18C003-CONSTR -Fire Station pay voucher #14
9,476.90
06/23/2020
400-43300-452010
Check Total:
9,476.90
Vendor:
3829
STEVE LANGANKI
Check Sequence: 44
1250
(22) porta toilet rentals- 4/29-5/26/2020
1,206.80
06/23/2020
101-45201-431901
Check Total:
1,206.80
Vendor:
5457
LUCID BREWING, LLC
Check Sequence: 45
7159
resale- beer
96.00
06/23/2020
609-49750-425200
Check Total:
96.00
Vendor:
4456
LUPULIN BREWING LLC
Check Sequence: 46
29524
resale- beer
1,095.28
06/23/2020
609-49750-425200
29674
resale- beer
1,182.45
06/23/2020
609-49750-425200
29827
resale- beer
727.30
06/23/2020
609-49750-425200
Check Total:
3,005.03
Vendor:
1303
M AMUNDSON CIGAR & CANDY CO, LLP
Check Sequence: 47
302479
resale - tobacco; barware; pop; etc
1,451.06
06/23/2020
609-49750-425400
302479
resale - cigarettes
1,239.36
06/23/2020
609-49750-425500
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM)
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: True
ACH Enabled: True
ACH Enabled: True
ACH Enabled: True
Page 9
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 10
Check Total:
2,690.42
Vendor:
1229
MARRS ADVERTISING & DESIGN INC
Check Sequence: 48
ACH Enabled: True
1757
#10 Color Logo Envelopes (5,000)
359.06
06/23/2020
101-41310-421990
Check Total:
359.06
Vendor:
3745
MANSFIELD OIL COMPANY
Check Sequence: 49
ACH Enabled: True
21813168
(480) gal. diesel @ $1.65
792.68
06/23/2020
101-43120-421200
21813172
(616) gal. unleaded @ $1.64
1,010.20
06/23/2020
101-43120-421200
Check Total:
1,802.88
Vendor:
1726
MARCO TECHNOLOGIES
Check Sequence: 50
ACH Enabled: False
INV7664115
6/10 - 7/9/20 - Contract Payment
1,029.14
06/23/2020
702-00000-441500
INV7664115
Supply Freight Fee
36.00
06/23/2020
702-00000-441500
Check Total:
1,065.14
Vendor:
1314
MCDOWALL COMPANY
Check Sequence: 51
ACH Enabled: False
626328
Annual Maintenance Agreement - #C0517001 -1
455.00
06/23/2020
656-00000-202099
626329
Annual Maintenance Agreement - #C0518 - 6/1/:
190.00
06/23/2020
101-41941-431900
626330
Annual Maintenance Agreement #C0519 6/1/20
360.00
06/23/2020
101-45501-431990
626331
Qtrly Maintenance Agreement #C0520 - MCC -
512.50
06/23/2020
226-45126-431900
626622
contract C0560- replaced compressor -walk in cc
3,240.43
06/23/2020
609-49754-440440
Check Total:
4,757.93
Vendor:
5147
MN PEIP
Check Sequence: 52
ACH Enabled: True
978087
Health Insurance - July 2020
34,948.94
06/23/2020
101-00000-217061
Check Total:
34,948.94
Vendor:
1364
MOBILE HEALTH SERVICES LLC
Check Sequence: 53
ACH Enabled: True
37600
Qualitative Fit Testing (14)
350.00
06/23/2020
101-41800-431990
37601
(19) SCBA User Med. Exam; (25) Quantitative f
3,060.00
06/23/2020
101-42200-431990
Check Total:
3,410.00
Vendor:
1743
CITY OF MONTICELLO
Check Sequence: 54
ACH Enabled: False
6/15/2020
Parking - Rural Water Conv (3/3 - 3/5) (BC)
15.00
06/23/2020
601-49440-424100
6/15/2020
Postage Due
0.90
06/23/2020
101-42400-432200
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 10
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 11
Check Total:
15.90
Vendor:
1377
MONTICELLO SENIOR CENTER
Check Sequence: 55
ACH Enabled: True
June 2020
Monthly Allocation - June 2020
5,275.00
06/23/2020
101-45175-444310
Check Total:
5,275.00
Vendor:
5494
JASON MOORES
Check Sequence: 56
ACH Enabled: True
6/11/2020
Refund - MCC Qtrly Membership (Feb -April)
126.00
06/23/2020
101-00000-217900
Check Total:
126.00
Vendor:
5305
NCL OF WISCONSIN, INC.
Check Sequence: 57
ACH Enabled: False
439963
water sampling supplies- 3.81tr. APHA for fluor
454.24
06/23/2020
601-49440-421990
Check Total:
454.24
Vendor:
1913
NEW FRANCE WINE
Check Sequence: 58
ACH Enabled: False
157899
resale- wine
224.00
06/23/2020
609-49750-425300
157899
freight
5.00
06/23/2020
609-49750-433300
Check Total:
229.00
Vendor:
1401
NORTHWEST ASSOCIATED CONSULTANTS
Check Sequence: 59
ACH Enabled: True
24793
May 2020 - Technical Assistance - City Projects
2,627.40
06/23/2020
101-41910-431990
24794
201924 - Buchholz - Deephaven - May 2020
356.00
06/23/2020
101-00000-220110
24794
202015 - Olson Simple Subdivision - May 2020
654.20
06/23/2020
101-00000-220110
24794
202013 - Lichty Variance - May 2020
786.60
06/23/2020
101-00000-220110
24794
202014 - Osborn Garage CUP - May 2020
622.50
06/23/2020
101-00000-220110
24795
May 2020 - Technical Assistance - Meetings
300.00
06/23/2020
101-41910-431990
Check Total:
5,346.70
Vendor:
5426
NOVEL SOLAR TWO LLC
Check Sequence: 60
ACH Enabled: True
331200604NS2
Solar Rebate Program - March 2020 kWh
29,795.89
06/23/2020
101-41310-443992
Check Total:
29,795.89
Vendor:
1411
OLSON & SONS ELECTRIC INC
Check Sequence: 61
ACH Enabled: True
59965
well motor inspect; repair; replace brgs & oil, m,
7,683.82
06/23/2020
601-49440-440440
Check Total:
7,683.82
Vendor:
1412
OMANN BROTHERS INC
Check Sequence: 62
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 11
Invoice No Description Amount Payment Date Acct Number Reference
14411
(42.11) LV5 2350
3,284.58
06/23/2020
101-43120-422400
14422
(49.09) LV5 2350
3,829.02
101-00000-220110
06/23/2020
101-43120-422400
14438
(35.09) LV5 2350
2,666.84
6/11/2020
06/23/2020
101-43120-422400
14451
(4.01) AC Fines mix
328.82
Escrow Refund - 9194 Spirit Hills #19-160
06/23/2020
101-43120-422400
14460
(21.02) LV5 2350
1,597.52
2,000.00
06/23/2020
101-43120-422400
Check Total: 11,706.78
Vendor: 4759
KENT PFEIFER
Check Sequence: 63
6/11/2020
Escrow Refund - 9170 Spirit Hills #19-157
2,000.00
06/23/2020
101-00000-220110
6/11/2020
Escrow Refund - 9176 Spirit Hills #19-158
2,000.00
06/23/2020
101-00000-220110
6/11/2020
Escrow Refund - 9188 Spirit Hills #19-159
2,000.00
06/23/2020
101-00000-220110
6/11/2020
Escrow Refund - 9194 Spirit Hills #19-160
2,000.00
06/23/2020
101-00000-220110
6/11/2020
Escrow Refund - 9171 Overlook Ln #19-161
2,000.00
06/23/2020
101-00000-220110
6/11/2020
Escrow Refund - 9177 Overlook Ln #19-162
2,000.00
06/23/2020
101-00000-220110
6/11/2020
Escrow Refund - 9187 Overlook Ln #19-163
2,000.00
06/23/2020
101-00000-220110
6/11/2020
Escrow Refund - 9193 Overlook Ln #19-164
2,000.00
06/23/2020
101-00000-220110
Check Total:
16,000.00
Vendor: 1427
PHILLIPS WINE & SPIRITS CO
Check Sequence: 64
6040244
resale- liquor
132.00
06/23/2020
609-49750-425100
6040244
freight
2.98
06/23/2020
609-49750-433300
6040245
freight
72.25
06/23/2020
609-49750-433300
6040245
resale- wine
1,587.10
06/23/2020
609-49750-425300
6040245
resale- liquor
185.00
06/23/2020
609-49750-425100
6040245
resale- wine n/a
533.85
06/23/2020
609-49750-425400
6040686
resale- liquor
1,737.22
06/23/2020
609-49750-425100
6040686
freight
20.61
06/23/2020
609-49750-433300
6040687
freight
1.49
06/23/2020
609-49750-433300
6040687
resale- mix
31.00
06/23/2020
609-49750-425400
6042666
resale- liquor
1,612.25
06/23/2020
609-49750-425100
6042666
freight
24.33
06/23/2020
609-49750-433300
6042667
freight
44.92
06/23/2020
609-49750-433300
6042667
resale- wine
1,288.50
06/23/2020
609-49750-425300
6042667
resale- liquor
190.00
06/23/2020
609-49750-425100
6043216
resale- liquor
1,428.33
06/23/2020
609-49750-425100
6043216
freight
20.60
06/23/2020
609-49750-433300
6043975
resale- liquor
1,323.60
06/23/2020
609-49750-425100
6043975
freight
11.92
06/23/2020
609-49750-433300
6043976
freight
24.59
06/23/2020
609-49750-433300
6043976
resale - wine
1,001.60
06/23/2020
609-49750-425300
6045562
resale - liquor
1,655.00
06/23/2020
609-49750-425100
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 12
Invoice No Description Amount Payment Date Acct Number Reference
6045562
freight
37.25
06/23/2020
609-49750-433300
6045563
freight
14.90
06/23/2020
609-49750-433300
6045563
resale - wine
282.50
06/23/2020
609-49750-425300
6046923
resale - liquor
1,343.05
06/23/2020
609-49750-425100
6046923
freight
17.13
06/23/2020
609-49750-433300
6046924
freight
5.96
06/23/2020
609-49750-433300
6046924
resale- mix
163.00
06/23/2020
609-49750-425400
606781
resale- mix cr. inv. # 6021773
-7.33
06/23/2020
609-49750-425400
606782
resale- wine cr. inv. # 6026786
-10.67
06/23/2020
609-49750-425300
606783
resale- liquor cr. inv. # 6035704
-23.99
06/23/2020
609-49750-425100
606784
resale- wine cr. inv. #6037518
-56.00
06/23/2020
609-49750-425300
606881
resale- wine cr. inv. #6040245
-56.00
06/23/2020
609-49750-425300
Check Total:
14,638.94
Vendor:
2066
PROGRESSIVE BUILDERS
Check Sequence: 65
ACH Enabled: False
6/5/2020
Escrow Refund - 8561 Ebersole Ave/Featherston
2,000.00
06/23/2020
101-00000-220110
Check Total:
2,000.00
Vendor:
5431
QUADIENT FINANCE USA INC
Check Sequence: 66
ACH Enabled: False
6/3/2020
Postage - Reimbursed (VL 6-2-20)
9.99
06/23/2020
101-00000-155010
6/3/2020
Postage - Comm Dev (1 pkg)
27.05
06/23/2020
101-41910-432200
6/3/2020
Postage for Title & Registration Pkgs DMV May
438.73
06/23/2020
217-41990-432200
6/3/2020
Postage Purchased - 6/1/20
1,000.00
06/23/2020
101-00000-115010
Check Total:
1,475.77
Vendor:
4962
RENGEL PRINTING COMPANY, INC
Check Sequence: 67
ACH Enabled: True
121358
Lamionate Farmers Market Posters (2)
15.00
06/23/2020
226-45127-421750
Check Total:
15.00
Vendor:
1874
RES SPECIALTY PYROTECHNICS
Check Sequence: 68
ACH Enabled: False
23688
Fireworks - Grad Parry 2020
8,500.00
06/23/2020
609-49754-443990
Check Total:
8,500.00
Vendor:
5502
ALEX ROWLAND
Check Sequence: 69
ACH Enabled: True
6/16/2020
Farmers Market Token Collection Log - 6/11/20
52.00
06/23/2020
226-45127-431992
Check Total:
52.00
Vendor:
4781
RUE 38 LLC
Check Sequence: 70
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 13
Invoice No Description Amount Payment Date Acct Number Reference
8375
resale- wine
8375
3.00
freight
06/23/2020
609-49750-433300
Check Total:
Vendor:
4981
STEVE SCHILLEWAERT
62029
Hillside- May 2020-(3) mowed; (2) sprayed; litte
620828
975.00
Riverside - May 2020 Lawn mntc; litter pickup;
06/23/2020
101-45201-431990
Check Total:
Vendor:
4148
SHERWIN WILLIAMS CO. #3442
3856-0
Paint
6019-9
Paint
6175-9
Check Sequence: 72
Sales Tax Credit
6176-7
06/23/2020
Paint Brush
62.99
Check Total:
Vendor:
4474
SITE ONE LANDSCAPE SUPPLY
100452167-001
226-45126-422990
(6) PVC std. unibody swing joint assmb. outlet
06/23/2020
Check Total:
Vendor:
5211
RANDI ANN SMELSER
June 2nd
Semi Monthly Contract Payment
Check Sequence: 73
149.20
Check Total:
Vendor:
3309
SOUTHERN GLAZER'S WINE AND SPIRITS.
1958786
resale - liquor
1958786
freight
1961099
resale - liquor
1961099
1,575.00
freight
1961100
freight- for wine promo
1961101
freight
1961101
resale - wine
609-49750-425100
30.32
Check Total:
Vendor:
4672
SPECIALTY SOLUTIONS LLC
I49948
06/23/2020
(3) 50 lb. TWCA Sports Field Mix w/ Go N Gro,
I49955
(200) 50 lb. 22-0-6 Lawn Mntc.
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM)
192.00
06/23/2020
609-49750-425300
3.00
06/23/2020
609-49750-433300
195.00
Check Sequence: 71
975.00
06/23/2020
101-45201-431990
2,000.00
06/23/2020
651-49010-431050
2,975.00
Check Sequence: 72
22.52
06/23/2020
226-45126-422990
62.99
06/23/2020
226-45126-422990
-0.53
06/23/2020
226-45126-422990
7.64
06/23/2020
226-45126-422990
92.62
Check Sequence: 73
149.20
06/23/2020
101-45201-421990
149.20
Check Sequence: 74
1,575.00
06/23/2020
101-42700-431200
1,575.00
Check Sequence: 75
2,715.44
06/23/2020
609-49750-425100
30.32
06/23/2020
609-49750-433300
3,750.44
06/23/2020
609-49750-425100
34.77
06/23/2020
609-49750-433300
1.40
06/23/2020
609-49750-433300
11.20
06/23/2020
609-49750-433300
482.00
06/23/2020
609-49750-425300
7,025.57
Check Sequence: 76
458.37
06/23/2020
101-45201-421600
3,915.00
06/23/2020
101-45201-421600
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
Page 14
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 15
Check Total:
4,373.37
Vendor:
4513
AARON STAEHNKE
Check Sequence: 77
ACH Enabled: True
6/16/2020
Farmers Market Token Collection Log - 6/11/20
52.00
06/23/2020
226-45127-431992
Check Total:
52.00
Vendor:
1512
SYLVA CORPORATION INC LB 7958
Check Sequence: 78
ACH Enabled: False
63032
(11) CY SoftStep playground Safety Surfacing
1,804.50
06/23/2020
101-45201-422500
Check Total:
1,804.50
Vendor:
1518
TDS TELECOM
Check Sequence: 79
ACH Enabled: True
763-271-3257
TDS
99.98
06/23/2020
702-00000-432100
763-295-0078
TDS
158.64
06/23/2020
702-00000-432100
763-295-2005
TDS
20.25
06/23/2020
702-00000-432100
763-295-3714
TDS
343.71
06/23/2020
702-00000-432100
Check Total:
622.58
Vendor:
5314
THE LAKOTA GROUP INC
Check Sequence: 80
ACH Enabled: True
19028-10
Monticello Comprehensive Plan - May 2020
7,793.91
06/23/2020
101-41910-431990
Check Total:
7,793.91
Vendor:
2614
TITAN MACHINERY
Check Sequence: 81
ACH Enabled: False
14092112
bleed brakes on backhoe
1,104.73
06/23/2020
101-43120-440440
Check Total:
1,104.73
Vendor:
5443
TNC INDUSTRIES, INC
Check Sequence: 82
ACH Enabled: False
35602
18C003 - add 5' track to existing SBTA21
867.00
06/23/2020
400-43300-452010
Check Total:
867.00
Vendor:
5499
TRICAMBRA FOODS
Check Sequence: 83
ACH Enabled: False
6/15/2020
EDA Small Business Emergency Grant Program
5,000.00
06/23/2020
213-46601-443990
Check Total:
5,000.00
Vendor:
4656
TRUE FABRICATIONS, INC.
Check Sequence: 84
ACH Enabled: False
657258
resale- wine bags
29.70
06/23/2020
609-49750-425400
660328
resale- wine bags; barware; etc
523.04
06/23/2020
609-49750-425400
661792
resale- (20) wine bags;(2) pitcher
50.80
06/23/2020
609-49750-425400
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 15
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 16
Check Total:
603.54
Vendor:
1544
US POSTAL SERVICE
Check Sequence: 85
ACH Enabled: False
06/4/2020
PI 42 - UB June Billing (3684 pcs) (1/2)
847.32
06/23/2020
601-49440-432200
06/4/2020
PI 42 - UB June Billing (3684 pcs) (1/2)
847.32
06/23/2020
602-49490-432200
Check Total:
1,694.64
Vendor:
1550
VEOLIA WATER N AM OPERATING SERV L.
Check Sequence: 86
ACH Enabled: True
90241107
July 2020 - WWTP Operations & Maintenance
62,250.00
06/23/2020
602-49480-430800
Check Total:
62,250.00
Vendor:
1552
VIKING COCA COLA BOTTLING CO
Check Sequence: 87
ACH Enabled: True
2533235
resale- soda pop
550.20
06/23/2020
609-49750-425400
930822
resale- soda pop
526.65
06/23/2020
609-49750-425400
Check Total:
1,076.85
Vendor:
1684
VINOCOPIA
Check Sequence: 88
ACH Enabled: True
257776
resale- wine
680.00
06/23/2020
609-49750-425300
257776
resale- liquor
72.00
06/23/2020
609-49750-425100
257776
freight
18.00
06/23/2020
609-49750-433300
257785
freight
2.50
06/23/2020
609-49750-433300
257785
resale- wine
80.00
06/23/2020
609-49750-425300
Check Total:
852.50
Vendor:
1561
WATER LABORATORIES INC
Check Sequence: 89
ACH Enabled: False
8010
May 2020 water testing
240.00
06/23/2020
601-49440-431990
Check Total:
240.00
Vendor:
1567
WES OLSON ELECTRIC LLC
Check Sequence: 90
ACH Enabled: False
9513
18C003-CONSTR - labor -rewire exhaust fan foi
545.00
06/23/2020
400-43300-452010
Check Total:
545.00
Vendor:
5497
SABRINA WILCOX
Check Sequence: 91
ACH Enabled: False
6/16/2020
Refund Overpayment for Dog License
10.00
06/23/2020
101-00000-115030
Check Total:
10.00
Vendor:
1572
THE WINE COMPANY
Check Sequence: 92
ACH Enabled: True
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 16
Invoice No Description Amount Payment Date Acct Number Reference
143659
resale- wine
528.00
06/23/2020
609-49750-425300
143659
freight
11.55
06/23/2020
609-49750-433300
Check Total:
539.55
Vendor: 1573
WINE MERCHANTS INC
Check Sequence: 93
ACH Enabled: False
7286205
freight
27.56
06/23/2020
609-49750-433300
7286205
resale - wine
1,650.36
06/23/2020
609-49750-425300
7287247
freight
6.71
06/23/2020
609-49750-433300
7287247
resale- wine
591.70
06/23/2020
609-49750-425300
Check Total:
2,276.33
Vendor: 1206
WINEBOW INC.
Check Sequence: 94
ACH Enabled: True
MN00079563
resale- wine
384.48
06/23/2020
609-49750-425300
MN00079563
freight
6.75
06/23/2020
609-49750-433300
Check Total:
391.23
Vendor: 1577
WRIGHT CO AUDITOR-TREAS - ACH
Check Sequence: 95
ACH Enabled: True
105-20
2020 Assessment Contract
69,569.00
06/23/2020
101-41550-431250
6/12/2020
Court Fines & Fees - May 2020
2,133.07
06/23/2020
101-42100-430410
Check Total:
71,702.07
Vendor: 1581
WRIGHT CO RECORDER
Check Sequence: 96
ACH Enabled: False
202000000035
202006 - CUP #A 1426081
46.00
06/23/2020
101-41910-430400
202000000035
202008 - CUP #A 1428006
46.00
06/23/2020
101-41910-430400
202000000035
202012 - Variance #A 1428007
46.00
06/23/2020
101-41910-430400
202000000035
202012 - CUP #A 1428008
46.00
06/23/2020
101-41910-430400
Check Total:
184.00
Vendor: 5496
BILL YONAK
Check Sequence: 97
ACH Enabled: False
6/16/2020
Membership Refund (Purchased 12/3/19)
196.20
06/23/2020
226-45127-347910
6/16/2020
Membership Refund (Purchased 12/3/19) - Sales
14.47
06/23/2020
226-00000-208100
Check Total:
210.67
Vendor: 1589
ZIEGLER CAT
Check Sequence: 98
ACH Enabled: False
SW050341588
inspect and repair exhaust pipe- water leaking
615.71
06/23/2020
101-42200-440100
Check Total: 615.71
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 17
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run: 1,918,339.82
Total of Number of Checks: 98
The preceding list of bills payables was reviewed and approved for payment.
Date: 6/22/2020 Approved by:
Mayor Brian Stumpf
AP -Computer Check Proof List by Vendor (06/17/2020 - 1:40 PM) Page 18
Accounts Payable
Computer Check Proof List by Vendor
User: Debbie.Davidson
Printed: 06/17/2020 - 3:13PM
Batch: 00201.06.2020 - 201.06.2020
Invoice No Description
Amount Payment Date Acct Number
Moiiii6effo Y
Reference
Vendor: 4263
CAYAN
2,327.08
Check Sequence: 1 ACH Enabled: True
1444016
(20,225) transactions May 2020
1,520.17
06/15/2020
06/15/2020 609-49754-443980
1444016
May 2020 (3) cc machine rental
96.47
Participant Fee - June 2020
06/15/2020 609-49754-424100
UB April
Check Total:
1,616.64
39446091
FSA Dependent Care
Vendor: 3241
LINCOLN FINANCIAL GROUP
06/15/2020
101-00000-217200
Check Sequence: 2 ACH Enabled: True
06/01/2020
Life Insurance - June 2020
2,327.08
06/15/2020
06/15/2020 101-00000-217066
Vendor: 1426
Check Total:
2,327.08
Check Sequence: 4 ACH Enabled: True
UB April
Vendor: 5415
MII LIFE INSURANCE INC
06/15/2020
101-43120-438200
UB April
Check Sequence: 3 ACH Enabled: True
15488407
Participant Fee - June 2020
38.70
UB April
06/15/2020
101-41800-413500
39446091
FSA Dependent Care
253.84
8905 - PW Office
06/15/2020
101-00000-217200
39446091
FSA Medical
402.75
0.00
06/15/2020
101-00000-217300
39454031
FSA - Medical
4.27
06/15/2020
06/15/2020
101-00000-217300
39460601
FSA Dependent Care
230.76
602-49480-438200
06/15/2020
101-00000-217200
39460601
FSA Medical
22.99
UB April
06/15/2020
101-00000-217300
06/15/2020
Check Total:
953.31
5004 - spklr - 1390 Hart Blvd
0.00
Vendor: 1426
CITY OF MONTICELLO
Check Sequence: 4 ACH Enabled: True
UB April
5005 - spklr - 822 Hart Blvd.
0.00
06/15/2020
101-43120-438200
UB April
8631 - Animal Shelter
25.84
06/15/2020
101-42700-438200
UB April
5026 - Ellison Park
15.34
06/15/2020
101-45201-438200
UB April
8905 - PW Office
15.34
06/15/2020
101-43127-438200
UB April
5002- spklr- 1510 Hart Blvd
0.00
06/15/2020
101-43120-438200
UB April
8119 - Fire Station
25.84
06/15/2020
101-42200-438200
UB April
7224 - WWTP
1,269.70
06/15/2020
602-49480-438200
UB April
8394 - spklr - Riverside Cem.
0.00
06/15/2020
651-49010-438200
UB April
7256-004 - 130 Brdwy- Stormwtr
8.75
06/15/2020
213-46301-438200
UB April
5004 - spklr - 1390 Hart Blvd
0.00
06/15/2020
101-43120-438200
UB April
7441 - spklr - 200 W. Broadway
0.00
06/15/2020
101-43120-438200
UB April
14915 - spklr - 4100 1/2 Cedar
0.00
06/15/2020
101-43120-438200
AP -Computer Check Proof List by Vendor (06/17/2020 - 3:13 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
UB April
8528 - Monti -NSP Sftbll Fields
15.34
06/15/2020
101-45203-438200
UB April
8086 - 4th St. Warming House
15.34
06/15/2020
101-45201-438200
UB April
8177 - Library
46.74
06/15/2020
101-45501-438200
UB April
8674 - spklr - 207 Chelsea Rd
0.00
06/15/2020
601-49440-438200
UB April
8117 - MCC
206.65
06/15/2020
226-45126-438200
UB April
8622 - Pioneer Park bathroom
15.34
06/15/2020
101-45201-438200
UB April
10128 - Prairie Cntr. Bldg.
26.34
06/15/2020
101-41941-438200
UB April
8906 - spklr - PW
0.00
06/15/2020
101-43127-438200
UB April
5569 - spklr - Meadow Oak Ave
0.00
06/15/2020
101-45201-438200
UB April
8488 - spklr - Hillcrest Park
0.00
06/15/2020
101-45201-438200
UB April
15291 - Commuter Lot- Stormwtr
19.25
06/15/2020
101-43120-438200
UB April
13953 - spklr - Hwy25/SE Brdwy
0.00
06/15/2020
101-43120-438200
UB April
15064 - spklr -Featherstone Pk
0.00
06/15/2020
101-45201-438200
UB April
15363 - spklr- Fallon/7th St.
0.00
06/15/2020
101-43120-438200
UB April
5248 - spklr - Bridge Park E
0.00
06/15/2020
101-45201-438200
UB April
7885 - DMV/Food Shelf
29.62
06/15/2020
217-41990-438200
UB April
15292 - Dwntwn Parking-Strmwtr
8.75
06/15/2020
101-43120-438200
UB April
5249 - spklr - Bridge Park W
0.00
06/15/2020
101-45201-438200
UB April
8533 - spklr Chelsea Rd Lft St
0.00
06/15/2020
602-49490-438200
UB April
15362 - spklr-Fallon/Chelsea
0.00
06/15/2020
101-43120-438200
UB April
7256-007 - 103 Pine St- EDA
25.84
06/15/2020
213-46301-438200
UB April
5003 - spklr - 1460 Hart Blvd
0.00
06/15/2020
101-43120-438200
UB April
8621 - spklr- Fenning and-a-bt
0.00
06/15/2020
101-43120-438200
UB April
8903 - PW Shop/Clerical
739.31
06/15/2020
101-43127-438200
UB April
8120 - Bldg. Inspec. Garage
25.84
06/15/2020
101-41940-438200
UB April
10063 - spklr - Front St. Park
0.00
06/15/2020
101-45201-438200
UB April
7256-008 - 112 River St. W EDA
25.84
06/15/2020
213-46301-438200
UB April
10267 - spklr - Comm. Garden
0.00
06/15/2020
226-45127-438200
UB April
8907 - spklr - PW
0.00
06/15/2020
101-43127-438200
UB April
5250 - Bridge Park W
200.15
06/15/2020
101-45201-438200
UB April
8904 - PW Vehicle Storage
14.83
06/15/2020
101-43127-438200
UB April
5637 - Meadow Oak Dog Park
6.16
06/15/2020
101-45201-438200
UB April
7256-003 - MontiArts
25.84
06/15/2020
101-45204-438200
UB April
8114 - Hi -Way Liquors
94.04
06/15/2020
609-49754-438200
UB April
14522 - spklr - Hillside Cem.
0.00
06/15/2020
101-45201-438200
UB April
7256-009 - 300 4th St. E
26.64
06/15/2020
213-46301-438200
UB April
15640- Chelsea Fire Station
44.93
06/15/2020
101-42200-438200
Check Total:
2,973.60
Vendor: 4470
US BANK - BONDS
Check Sequence: 5
1589847
GO Bonds 2014A - Interest
72,500.63
06/15/2020
318-47000-461100
1589847
GO Bonds 2014A - Interest
3,965.00
06/15/2020
703-00000-461100
ACH Enabled: True
AP -Computer Check Proof List by Vendor (06/17/2020 - 3:13 PM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
1589848
GO
Bonds 2016A - Interest
37,275.00
06/15/2020
320-47000-461100
1589852
GO
Bonds 2015B - Interest
25,225.00
101-45201-433100
06/15/2020
319-47000-461100
1589853
GO
Bonds 2018A - Interest
72,468.75
06/06/2020
06/15/2020
322-47000-461100
1589854
GO
Bonds 2017A - Interest
49,670.00
Monti Napa -(20) refund stoplight switch; (20) E
06/15/2020
321-47000-461100
1589867
GO
Bonds 2019A - Interest
121,401.58
-26.10
06/15/2020
323-47000-461100
101-45201-421990
Check Total:
382,505.96
6.49
06/15/2020
Vendor: 2811
US BANK CORPORATE PMT SYSTEM
Check Sequence: 6
06/06/2020
U of M CCE- refund Shade Tree course - TG; TI
-675.00
06/15/2020
101-45201-433100
06/06/2020
U of M CCE- refund Shade Tree course - SI; TB
-450.00
06/15/2020
101-45201-433100
06/06/2020
U of M CCE- refund Shade Tree course - TM
-225.00
06/15/2020
101-43120-433100
06/06/2020
Monti Napa -(20) refund stoplight switch; (20) E
-67.68
06/15/2020
101-45201-421990
06/06/2020
Home Depot - return vinyl P&S
-26.10
06/15/2020
101-45201-421990
06/06/2020
Runnings - Dynagrip adhesive
6.49
06/15/2020
101-43120-422400
06/06/2020
Home Depot - nipple brass; fitting; DWV clean
6.55
06/15/2020
101-45201-421990
06/06/2020
Monti Napa - Utility 11- (3) fuses
7.59
06/15/2020
101-42200-422110
06/06/2020
Runnings - (3) hand soap
12.87
06/15/2020
101-42200-421990
06/06/2020
Home Depot - 2' clear vinyl; (4) clamps
13.29
06/15/2020
101-42200-422100
06/06/2020
Monti Napa 4128 - air filter
18.91
06/15/2020
101-43120-422100
06/06/2020
Amazon - (4) 6pk. markers
26.80
06/15/2020
101-42200-421990
06/06/2020
Auto Value - #113- triangle warning kit
28.89
06/15/2020
101-43127-421990
06/06/2020
Amazon - earmuff, OSHA safety sign
29.93
06/15/2020
101-42200-421990
06/06/2020
Amazon - aluminum clipboard
29.98
06/15/2020
101-42200-421990
06/06/2020
Martie's - (10) potting soil
32.90
06/15/2020
101-45201-422500
06/06/2020
Home Depot - (10) 60 lb. concrete mix
33.00
06/15/2020
101-43120-422400
06/06/2020
Home Depot - (10) 60 lb. concrete mix
33.00
06/15/2020
101-43120-422400
06/06/2020
Home Depot - 18C003 (2) co detectors
33.69
06/15/2020
400-43300-452010
06/06/2020
Runnings - caster assembly wheel jack; (2) Rain.
34.65
06/15/2020
101-42200-422100
06/06/2020
Amazon - 12pk. 9v. batteries; 24pk. AA
35.40
06/15/2020
101-43110-421990
06/06/2020
Runnings - gaskets; (3) clamp; fittings; etc.
36.74
06/15/2020
101-43120-422100
06/06/2020
Runnings - coupler; (2) fittings;(4) hose clamp
37.32
06/15/2020
101-45201-421990
06/06/2020
Amazon - copy paper
38.47
06/15/2020
101-43110-421990
06/06/2020
Monti Napa - #113 - automatic Tr ATP; (3) conn
39.64
06/15/2020
101-43120-422110
06/06/2020
Runnings -(4) nozzle; 48 oz. car wash
41.87
06/15/2020
101-42200-421990
06/06/2020
Hirshfield's - (6) 3pk paint supplies
50.45
06/15/2020
101-45201-421990
06/06/2020
Amazon - APC for security computer
60.49
06/15/2020
702-00000-421990
06/06/2020
Active 911 - (5) annual memberships
70.00
06/15/2020
101-42200-443300
06/06/2020
Runnings - drill bits; 1x48 pipe; conduit; valve b
70.40
06/15/2020
101-45201-421990
06/06/2020
Dan & Jerry's - (16) 5" perennials; #1 spring pei
70.83
06/15/2020
101-45201-422500
06/06/2020
AT & T - 4/2020 FirstNet (3) mobile unlimited,
76.46
06/15/2020
101-42200-432100
06/06/2020
Home Depot - 30pk cool white 32W; 2pk 4' LEI
77.41
06/15/2020
101-43127-421990
06/06/2020
Cub Foods - resale- limes & lemons
81.66
06/15/2020
609-49750-425500
ACH Enabled: True
AP -Computer Check Proof List by Vendor (06/17/2020 - 3:13 PM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
06/06/2020
Runnings - (3) US flags
96.97
06/15/2020
101-45201-421990
06/06/2020
Dan & Jerry's - (4) premium baskets; (13) annuE
98.55
06/15/2020
101-45201-422500
06/06/2020
Amazon - 23.8" monitor
107.34
06/15/2020
101-43110-421990
06/06/2020
Nutrien Ag Solutions- (300) lb. sulfer
108.14
06/15/2020
101-45201-421600
06/06/2020
Dan & Jerry's - (3) prem. basket; (2) bowl comb
112.73
06/15/2020
101-45201-422500
06/06/2020
M & M Express - (4) cable
116.52
06/15/2020
101-45201-422990
06/06/2020
Tractor Supply - (8) asst. coupler; (2) nipple plat
126.96
06/15/2020
101-45201-421990
06/06/2020
Becker Sod - (42) rolls sod
154.00
06/15/2020
101-43120-421990
06/06/2020
Runnings -50' flex rubber hose; 50' air hose; hou
176.52
06/15/2020
101-45201-421990
06/06/2020
Arctic Glacier - resale #3455012107
185.28
06/15/2020
609-49750-425500
06/06/2020
Home Depot - 5 gal. concrete floor; (2) carb. bit;
193.70
06/15/2020
101-45201-421990
06/06/2020
Monti Napa - battery; EP Molly; core dep.; cable
209.50
06/15/2020
101-45201-422990
06/06/2020
McMaster -Carr- 25' high-pressure water hose w/
210.60
06/15/2020
101-45201-421990
06/06/2020
Runnings - 100' tubing kit; guage bayonet; air he
213.49
06/15/2020
101-45201-421990
06/06/2020
Runnings - 100' hose; (2) padlock; garden handl(
230.14
06/15/2020
101-45201-421990
06/06/2020
Trueman Welters - #179 - Lever; (3) screw
277.67
06/15/2020
101-43120-422100
06/06/2020
Royal Tire - (3) Towmas Str II; (3) ATV mount;
281.97
06/15/2020
101-45201-421990
06/06/2020
M & M Express - chute gate kit w/ bag- Polar tra
329.59
06/15/2020
101-45201-422990
06/06/2020
Ausco - (25) hats; (30) shirts apparel screen -PW
312.50
06/15/2020
101-43110-421990
06/06/2020
Ausco - (25) hats; (30) shirts apparel screen- PW
70.00
06/15/2020
101-43120-421990
06/06/2020
Ausco - (25) hats; (30) shirts apparel screen- Wa
17.50
06/15/2020
601-49440-421990
06/06/2020
Ausco - (25) hats; (30) shirts apparel screen- Sev
17.50
06/15/2020
602-49490-421990
06/06/2020
Arctic Glacier - resale #3455012910; #3455013(
574.28
06/15/2020
609-49750-425500
06/06/2020
Fastenal - 3 shelf kit; safety can; sm. angle grind
599.06
06/15/2020
101-45201-421990
06/06/2020
Active 911 - (49) annual subscription - Tradition
637.00
06/15/2020
101-42200-443300
06/06/2020
Big Lake Lumber - plexi glass - Hi -Way Liquors
376.38
06/15/2020
101-42500-421990
06/06/2020
Big Lake Lumber - Covid plexi glass; (4) torx sc
356.63
06/15/2020
101-42500-421990
06/06/2020
Monti Napa -powerlube; (20) stoplight switch; c
733.62
06/15/2020
101-45201-421990
06/06/2020
Home Depot - microwave; galv. poultry netting;
815.86
06/15/2020
101-45201-421990
06/06/2020
WHCE - 107 River St. W
19.95
06/15/2020
101-45201-431900
06/06/2020
Fastenal - 45 gal. cabinet; agent 3 shelf MF kit
875.14
06/15/2020
101-45201-421990
06/06/2020
Corp. Connection - (20) Lime Class T-shirt
351.00
06/15/2020
101-43120-421990
06/06/2020
Corp. Connection - (10) Safety T-shirt- Water
72.94
06/15/2020
601-49440-421990
06/06/2020
Corp. Connection - (10) Safety T-shirt- Sewer
72.94
06/15/2020
602-49490-421990
06/06/2020
Corp. Connection - (60) 4oz. Hand Sanitizer
427.45
06/15/2020
101-45201-421990
06/06/2020
TRS - Keystroke software; total care renewal - H
1,699.31
06/15/2020
609-49754-431900
06/06/2020
WHCE - Sunset Ponds 4/1-5/1/2020 980 kWh
134.79
06/15/2020
602-49490-438100
06/06/2020
WHCE - 1645 & 1675 CR39
60.87
06/15/2020
602-49490-438100
06/06/2020
WHCE - DMV
19.95
06/15/2020
217-41990-431900
06/06/2020
WHCE - 2171 W. River St.
36.45
06/15/2020
101-45201-431900
06/06/2020
WHCE - 5980 Jason Ave NE
19.95
06/15/2020
601-49440-431900
06/06/2020
WHCE - MCC
27.95
06/15/2020
226-45126-431900
06/06/2020
WHCE - 207 Chelsea Rd.
32.95
06/15/2020
601-49440-431900
AP -Computer Check Proof List by Vendor (06/17/2020 - 3:13 PM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
06/06/2020
WHCE - 209 Cedar St
29.95
06/15/2020
601-49440-431900
06/06/2020
WHCE - 132 E Broadway
29.95
06/15/2020
601-49440-431900
06/06/2020
WHCE - Hi -Way Liquor - June 2020
21.42
06/15/2020
609-49754-431900
06/06/2020
WHCE - MCC - June 2020
19.95
06/15/2020
226-45126-431900
06/06/2020
WHCE - 200 Dundas Rd.- June 2020
29.95
06/15/2020
601-49440-431900
06/06/2020
WHCE -909 Golf Course Rd..- June 2020
19.95
06/15/2020
101-43110-431900
06/06/2020
WHCE -General Street Llighting
1,412.82
06/15/2020
101-43160-438100
06/06/2020
Runnings -(2) - bulk bin product
4.40
06/15/2020
101-43127-421990
06/06/2020
Dakota Supply - 4" pvc
5.88
06/15/2020
101-43120-422400
06/06/2020
Runnings - 2pk 9v battery
8.19
06/15/2020
601-49440-421990
06/06/2020
Runnings - 12pk gasket for Teejet QuickJet
9.99
06/15/2020
101-45201-421990
06/06/2020
Home Depot - (2) 601b. mortar mix
10.94
06/15/2020
101-43120-422400
06/06/2020
USPS - mail soil samples
11.55
06/15/2020
602-49490-432200
06/06/2020
Walmart - USB charger
21.35
06/15/2020
101-42200-421990
06/06/2020
Cub Foods - (10) wipes
23.52
06/15/2020
101-42500-421990
06/06/2020
Home Depot - (2) mounting tape;(6) corner bran
25.26
06/15/2020
101-42500-443990
06/06/2020
McMaster -Carr- (2) Lysol spray- Water
15.47
06/15/2020
601-49440-421990
06/06/2020
McMaster -Carr- (2) Lysol spray- Water
15.46
06/15/2020
602-49490-421990
06/06/2020
Menards - (12) sq. planter brow
35.88
06/15/2020
101-45201-440900
06/06/2020
Home Depot - COVID (44) poplar board- City H
41.80
06/15/2020
101-42500-443990
06/06/2020
Dakota Supply - (2) 6' sewer fip x hub adpt- drai
46.29
06/15/2020
101-43120-422400
06/06/2020
Mills Fleet Farm- (2) American Flag set
48.29
06/15/2020
101-45201-421990
06/06/2020
Home Depot - (8) plumbing gittings to install ho
48.40
06/15/2020
101-42200-422100
06/06/2020
Nighthawk - May 2020 security monitor- 6th St.
49.95
06/15/2020
101-42200-431900
06/06/2020
Home Depot - (2) US flag
59.96
06/15/2020
101-45201-421990
06/06/2020
Cub Foods - resale- (50) limes & lemons
39.50
06/15/2020
609-49750-425500
06/06/2020
Cub Foods -paper towels; batteries
25.75
06/15/2020
609-49754-421990
06/06/2020
Martie's - sprayer for diesel fuel
72.99
06/15/2020
101-43120-421990
06/06/2020
Dakota Supply - 5pk. sawzall torch teeth; asst. p,
89.14
06/15/2020
101-43120-422400
06/06/2020
Elk River Nursery -(2) Hydrangea
119.98
06/15/2020
101-45201-422500
06/06/2020
NBP - cs. suckers; (4) paper towels; (6) hot drint
436.78
06/15/2020
609-49754-421990
06/06/2020
McMaster -Carr- ((2) 200pk ear plugs; (4) gloves
308.32
06/15/2020
601-49440-421990
06/06/2020
McMaster -Carr- ((2) 200pk ear plugs; (4) gloves
308.32
06/15/2020
602-49490-421990
06/06/2020
Titan - #117 - cyl. brake
666.42
06/15/2020
101-43120-422100
06/06/2020
Altec Parts - Utility 11- elec. rewind hose reel
719.66
06/15/2020
101-42200-422110
06/06/2020
Martie's - Adopt a Park- flat of flowers for round
825.61
06/15/2020
101-45201-440900
06/06/2020
Martie's - Adopt a Park- East Bridge park- flats;
959.72
06/15/2020
101-45201-440900
06/06/2020
Martie's - Adopt a Park- flowers; flats; hangin ba
998.61
06/15/2020
101-45201-440900
06/06/2020
Ameripride - April uniforms - Parks
143.03
06/15/2020
101-45201-441700
06/06/2020
Ameripride - April uniforms - Sewer
99.38
06/15/2020
602-49490-441700
06/06/2020
Ameripride - April uniforms - Water
99.38
06/15/2020
601-49440-441700
06/06/2020
Ameripride - April uniforms - Streets
226.83
06/15/2020
101-43120-441700
06/06/2020
Ameripride - April Shop Towels
279.77
06/15/2020
101-43127-421990
AP -Computer Check Proof List by Vendor (06/17/2020 - 3:13 PM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
06/06/2020
Martie's - Adopt a Park- Load #1
961.80
06/15/2020
101-45201-440900
06/06/2020
General Rental - Dog Pound- floor polisher
128.31
06/15/2020
101-42700-422990
06/06/2020
Runnings - .44 lbs bolts
0.88
06/15/2020
101-43120-422600
06/06/2020
Runnings - pressure pipe; tee female; (5) elbow :
4.53
06/15/2020
101-45201-421990
06/06/2020
Amazon - 24 pk. AAA batteries
14.95
06/15/2020
101-43110-421990
06/06/2020
Martie's - (2) 4# sulfer
15.96
06/15/2020
101-43120-421990
06/06/2020
Amazon - (2) 120 ct. freezer bags
21.48
06/15/2020
101-43110-421990
06/06/2020
Fastenal - #179 - (2) M18 x 180 931-10 9HCSZ;
21.55
06/15/2020
101-43120-422100
06/06/2020
Runnings - (2) 12" cabin for pole saw
27.90
06/15/2020
101-43120-422100
06/06/2020
Amazon - (2) 48 oz. coffee
31.09
06/15/2020
101-43110-421990
06/06/2020
Runnings - garden fence 40" x 50'
34.99
06/15/2020
101-45201-421990
06/06/2020
Safeguard Security - June 2020 security monitor
44.95
06/15/2020
101-42200-431990
06/06/2020
Amazon - monitor stand; IOpk. poly file jackets
45.47
06/15/2020
101-43110-421990
06/06/2020
Dakota Supply - (4) Lasco 2" comp. cplg; pvc al
65.31
06/15/2020
101-45201-421990
06/06/2020
Auto Value - (3) 15W40; oil filters; (4) EPDM st
66.04
06/15/2020
101-45201-421990
06/06/2020
Cub Foods - resale lemon/limes
85.00
06/15/2020
609-49750-425500
06/06/2020
Runnings - sawhorse; (2) offset link; noz. trigger
87.81
06/15/2020
101-45201-421990
06/06/2020
Cintas - mat srvc- inv. #4050369598; #4050828(
128.65
06/15/2020
609-49754-431990
06/06/2020
Cintas - mat srvc- inv. #4049176169; #4049810(
137.42
06/15/2020
609-49754-431990
06/06/2020
Martie's - pump up sprayer
139.99
06/15/2020
101-43120-422400
06/06/2020
Microsoft - Acess program
150.31
06/15/2020
702-00000-431900
06/06/2020
Dyna - (3) fuse; (100) cap shooters; (100) cable 1
179.48
06/15/2020
101-43127-422990
06/06/2020
TRS - reigister therm. tape - Hi -Way Liquor
200.06
06/15/2020
609-49754-421990
06/06/2020
Epic Sports - (12) Porter Chain Basketball net
295.16
06/15/2020
101-45201-421990
06/06/2020
Fire Hose Direct - BCOL - (9) 2" x 100' single ja
1,265.22
06/15/2020
101-45201-421990
06/06/2020
Trueman Welters - #179 - pipe; hyd. filter; (4) cs
593.32
06/15/2020
101-43120-422100
06/06/2020
Martie's - landscaping flowers - Parks
793.65
06/15/2020
101-45201-422500
06/06/2020
Martie's - landscaping E. Broadway median flow
793.65
06/15/2020
101-45201-422500
06/06/2020
Martie's - landscaping Ellison Park flowers
800.00
06/15/2020
101-45201-422500
06/06/2020
Martie's - landscaping median flowers
971.85
06/15/2020
101-45201-422500
06/06/2020
Nutrien Ag Solutions- (2000) lb. 501b. 2% FE su
840.96
06/15/2020
101-45201-421600
06/06/2020
Big Lake Lumber - Covid-MCC; City Hall; Sr. C
940.95
06/15/2020
101-42500-421990
06/06/2020
Big Lake Lumber -(30) 2 x 10 x 12 brown treate
683.70
06/15/2020
101-45201-421990
06/06/2020
Adobe - Sales Tax Refund from 4/26/20 (BG)
-44.24
06/15/2020
101-00000-115030
06/06/2020
Advanced Disposal - April 2020
37,501.86
06/15/2020
101-43230-438400
06/06/2020
Advanced Disposal - April 2020 - Recycling
13,598.52
06/15/2020
101-43230-438400
06/06/2020
Advanced Disposal - April 2020 - GFEE
3,550.40
06/15/2020
101-00000-208120
06/06/2020
Advanced Disposal - April 2020
35.80
06/15/2020
101-43127-438400
06/06/2020
Advanced Disposal - April 2020
47.74
06/15/2020
101-45201-438400
06/06/2020
Advanced Disposal - April 2020
23.87
06/15/2020
101-45201-438400
06/06/2020
Advanced Disposal - April 2020
113.38
06/15/2020
602-49480-438400
06/06/2020
Advanced Disposal - April 2020
208.87
06/15/2020
226-45126-438400
06/06/2020
Advanced Disposal - April 2020
23.87
06/15/2020
609-49754-438400
AP -Computer Check Proof List by Vendor (06/17/2020 - 3:13 PM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
06/06/2020
Advanced Disposal - April 2020
11.93
06/15/2020
101-45501-431990
06/06/2020
Amazon - File Pocket Folders (1 box)
44.94
06/15/2020
101-41310-421990
06/06/2020
Amazon - Coffee
33.29
06/15/2020
101-41310-421990
06/06/2020
Amazon - Letter Trays (3), Wall Pocket (1)
53.51
06/15/2020
101-41310-421990
06/06/2020
Amazon - Digital Thermometer - COVID (5)
308.76
06/15/2020
101-42500-421990
06/06/2020
Amazon - Command Hanging Strips - COVID
19.98
06/15/2020
101-42500-421990
06/06/2020
Amazon - KN95 Masks (100) - COVID
187.76
06/15/2020
101-42500-421990
06/06/2020
Cintas - Mat Service - Inv# 4050369578
29.94
06/15/2020
101-45501-431990
06/06/2020
Cintas - Mat Service - Inv# 4050369724
56.92
06/15/2020
226-45126-431990
06/06/2020
Dacotah Paper - Bathroom Supplies
172.09
06/15/2020
226-45126-421990
06/06/2020
Dacotah Paper - Cleaning Supplies
47.78
06/15/2020
217-41990-421990
06/06/2020
Dacotah Paper - Floor Finish
167.22
06/15/2020
101-45501-421990
06/06/2020
Dacotah Paper - Bathroom Supplies
34.75
06/15/2020
217-41990-421990
06/06/2020
Dacotah Paper - Cleaning Supplies - COVID
49.10
06/15/2020
101-42500-421990
06/06/2020
Dacotah Paper - Sanitizer - COVID
165.66
06/15/2020
101-42500-421990
06/06/2020
Dacotah Paper - Cleaning Supplies
110.24
06/15/2020
656-00000-202099
06/06/2020
Dacotah Paper - Cleaning Supplies
80.52
06/15/2020
101-45501-421990
06/06/2020
Dacotah Paper - Cleaning Supplies, Masks, Sanii
754.09
06/15/2020
101-42500-421990
06/06/2020
Dacotah Paper - Bathroom Supplies
111.50
06/15/2020
226-45126-421990
06/06/2020
Dunbar Security - Sales Tax Refund on KN95 M
-14.76
06/15/2020
101-42500-421990
06/06/2020
Holiday - Unleaded Fuel 9.766 gals @ $1.899
18.55
06/15/2020
217-41990-421200
06/06/2020
Holiday - Unleaded Fuel 10.942 gals @ $1.799
19.68
06/15/2020
217-41990-421200
06/06/2020
Holiday - Unleaded Fuel 10.533 gals @ $1.799
18.95
06/15/2020
217-41990-421200
06/06/2020
Holiday - Unleaded Fuel 10.162 gals @ $1.869
18.99
06/15/2020
217-41990-421200
06/06/2020
Holiday - Unleaded Fuel 11.436 gals @ $1.869
21.37
06/15/2020
217-41990-421200
06/06/2020
Holiday - Diesel Fuel - 4.073 gals @ $2.449 - M
9.97
06/15/2020
101-45201-421200
06/06/2020
Holiday - Diesel Fuel - 2.654 gals @ $2.449 - M
6.50
06/15/2020
101-45201-421200
06/06/2020
Holiday - Diesel Fuel - 5.858 gals @ $2.399 - M
14.05
06/15/2020
101-45201-421200
06/06/2020
Home Depot - Tape, Bottles for Disinfecting - C,
57.24
06/15/2020
101-42500-421990
06/06/2020
Home Depot - Strap Toggles/Wall Anchors (2 12
29.45
06/15/2020
226-45126-422990
06/06/2020
Home Depot - Valve for Family Spa
47.58
06/15/2020
226-45126-422990
06/06/2020
Log Me In - Sales Tax Refund from 4/17 Subscri
-14.16
06/15/2020
101-41310-443300
06/06/2020
MINNCOR - Title Paper (2 pks)
70.00
06/15/2020
217-41990-421990
06/06/2020
Monti Chamber = Chamber Lunch (Jan - JT)
15.00
06/15/2020
213-46301-443990
06/06/2020
Monti Printing - Name Plates (2) (SR)
28.80
06/15/2020
101-41520-421990
06/06/2020
Monti Printing - Ink Stamps (2)
80.70
06/15/2020
101-42200-421990
06/06/2020
Monti Printing - Envelopes (500)
146.00
06/15/2020
217-41990-421990
06/06/2020
NBP - Shipping Labels (2 rolls)
70.18
06/15/2020
101-41310-421990
06/06/2020
NBP - Clasp Envelopes, Post It Notes, Napkins
30.82
06/15/2020
217-41990-421990
06/06/2020
NBP - Tape, Paper
64.98
06/15/2020
217-41990-421990
06/06/2020
NBP - Envelopes, Tape
119.55
06/15/2020
101-41310-421990
06/06/2020
NBP - Vinyl Pockets, Frames (5)
46.61
06/15/2020
217-41990-421990
06/06/2020
GFOA - 2019 CAFR Submission (Paypal)
460.00
06/15/2020
101-41520-431990
AP -Computer Check Proof List by Vendor (06/17/2020 - 3:13 PM) Page 7
Invoice No Description Amount Payment Date Acct Number Reference
06/06/2020
Randys - Monthly Shredding Service (DMV)
30.22
06/15/2020
217-41990-431990
06/06/2020
Randys - Monthly Shredding Service (CH)
30.22
06/15/2020
101-41310-431990
06/06/2020
Runnings - Valve for Water Fountain
14.08
06/15/2020
226-45126-422990
06/06/2020
Runnings - Oil for Lawn Equipment
3.99
06/15/2020
101-45201-422990
06/06/2020
Sherwin Williams - Paint & Supplies for Prairie
54.31
06/15/2020
101-41941-422990
06/06/2020
Sherwin Williams - Paint
36.07
06/15/2020
226-45126-422990
06/06/2020
Target - Cleaning Supplies, Envelopes
19.59
06/15/2020
217-41990-421990
06/06/2020
Target - Envelopes
18.01
06/15/2020
217-41990-421990
06/06/2020
ThyssenKrupp - Elevator Maintenance Agreemei
635.81
06/15/2020
226-45126-431900
06/06/2020
USPS - Stamps (400)
220.00
06/15/2020
217-41990-432200
06/06/2020
USPS - Stamps (300), Priority Mail Pkg
175.20
06/15/2020
217-41990-432200
06/06/2020
USPS - Priority Mail Pkgs (2)
21.90
06/15/2020
217-41990-432200
06/06/2020
USPS - Stamps (200)
110.00
06/15/2020
217-41990-432200
06/06/2020
USPS - Priority Mail Pkg, Large Envelope Maili
27.60
06/15/2020
217-41990-432200
06/06/2020
USPS - Priority Mail Pkg
10.95
06/15/2020
217-41990-432200
06/06/2020
Verizon - March 21 - April 20
35.01
06/15/2020
101-43115-432100
06/06/2020
Verizon - March 21 - April 20
61.03
06/15/2020
101-43120-432100
06/06/2020
Verizon - March 21 - April 20
35.01
06/15/2020
101-45201-432100
06/06/2020
Verizon - March 21 - April 20
17.50
06/15/2020
601-49440-432100
06/06/2020
Verizon - March 21 - April 20
17.51
06/15/2020
602-49490-432100
06/06/2020
Verizon - March 21 - April 20
140.04
06/15/2020
101-42200-432100
06/06/2020
Amazon - Folding Table for Farmers Market
58.44
06/15/2020
226-45127-421750
06/06/2020
Amazon - Sign Holders for Farmers Market
79.90
06/15/2020
226-45127-421750
06/06/2020
Rubber Stamp Warehouse - Ink Refills Black (2)
24.35
06/15/2020
217-41990-421990
06/06/2020
Amazon - Plastic Cube Shields - COVID
27.99
06/15/2020
101-42500-421990
06/06/2020
Trusted Employees - Background Checks - May
74.00
06/15/2020
101-43120-431990
06/06/2020
Trusted Employees - Background Checks - April
74.00
06/15/2020
101-45201-431990
06/06/2020
Trusted Employees - Background Checks - April
23.00
06/15/2020
217-41990-431990
06/06/2020
Menards - Disposable Masks (100) - COVID
126.72
06/15/2020
101-42500-421990
06/06/2020
USPS - Stamps (200); Priority Mail Pkg (1)
120.95
06/15/2020
217-41990-432200
06/06/2020
USPS - Priority Mail Pkg
12.35
06/15/2020
217-41990-432200
06/06/2020
USPS - Priority Mail Pkg
10.90
06/15/2020
217-41990-432200
06/06/2020
Amazon - COVID- Poly Dots for Social Distant
131.85
06/15/2020
101-42500-421990
06/06/2020
Target - Envelopes (3 boxes)
18.01
06/15/2020
217-41990-421990
06/06/2020
Holiday - Unleaded Fuel 10.168 gals @ $1.999
20.33
06/15/2020
217-41990-421200
06/06/2020
Quiznos - Food for Council Meeting
97.71
06/15/2020
101-41110-443990
06/06/2020
Constant Contact - 1 Yr Bulk Email Subscription
199.50
06/15/2020
101-41310-443990
06/06/2020
Constant Contact - 1 Yr Bulk Email Subscription
199.50
06/15/2020
226-45122-430900
06/06/2020
Constant Contact - 1 Yr Bulk Email Subscription
199.50
06/15/2020
609-49754-431990
06/06/2020
Constant Contact - 1 Yr Bulk Email Subscriptior
199.50
06/15/2020
101-43110-431990
06/06/2020
NBP - Paper
46.98
06/15/2020
217-41990-421990
06/06/2020
NBP - Microfrber Wipes
19.59
06/15/2020
217-41990-421990
06/06/2020
Amazon - Stanchions for City Hall - COVID
368.61
06/15/2020
101-42500-421990
AP -Computer Check Proof List by Vendor (06/17/2020 - 3:13 PM) Page 8
Invoice No Description Amount Payment Date Acct Number Reference
06/06/2020
Amazon - Welcome Banner for Farmers Market
17.15
06/15/2020
226-45127-421750
06/06/2020
Holiday - Diesel Fuel - 3.409 gals @ $2.349 - M
8.01
06/15/2020
101-45201-421200
06/06/2020
Runnings - COVID (2) gorilla mounting tape -CI
13.98
06/15/2020
101-42500-421990
06/06/2020
Cub Foods - COVID (9) disinfect wipes
21.16
06/15/2020
101-42500-421990
06/06/2020
Runnings - COVID adapter; ball valve; (3) plasti
23.35
06/15/2020
101-42500-421990
06/06/2020
Home Depot - (2) 80 lb. concrete mix
9.10
06/15/2020
652-49881-421990
06/06/2020
Home Depot - 92.6 lb. quikrete Portland type m
13.55
06/15/2020
652-49881-421990
06/06/2020
Amazon -wire storage shelves
30.00
06/15/2020
101-43110-421990
06/06/2020
Home Depot - COVID (2) Gorilla rant. tape; (2)
30.68
06/15/2020
101-42500-443990
06/06/2020
Grainger - (8) chemical gloves- 1/2 Water
15.36
06/15/2020
601-49440-422990
06/06/2020
Grainger - (8) chemical gloves- 1/2 Sewer
15.36
06/15/2020
602-49490-422990
06/06/2020
Runnings - parts for pole saw repair
30.92
06/15/2020
101-43120-422100
06/06/2020
Cub Foods - resale lemon/limes
6.32
06/15/2020
609-49750-425500
06/06/2020
Cub Foods - paper towels
24.69
06/15/2020
609-49754-421990
06/06/2020
PayPal - Craigsowers Ebay- Safety can - gas
32.16
06/15/2020
101-45201-421990
06/06/2020
Amazon - 3 lb. silver traffic marking wand
37.13
06/15/2020
101-45201-421990
06/06/2020
Runnings - cememt all purpose; (2) 2" pvc coupl
37.45
06/15/2020
101-45201-421990
06/06/2020
Amazon -gray edge trim stand. size U extrusion :
37.50
06/15/2020
101-45201-421990
06/06/2020
Fastenal -(100) 25TRX FLOR; (6) 8 flange beari
39.38
06/15/2020
101-45201-421990
06/06/2020
Martie's - (6) straw
45.00
06/15/2020
101-45201-422500
06/06/2020
McMaster Carr- (2) 4.5 gal. rubber pail - split W
26.13
06/15/2020
601-49440-422990
06/06/2020
McMaster Carr- (2) 4.5 gal. rubber pail - split Se
26.13
06/15/2020
602-49490-422990
06/06/2020
DISH - June 2020 service
77.00
06/15/2020
609-49754-432500
06/06/2020
Monti Napa - (2) air filter; coupler
79.87
06/15/2020
101-43127-421990
06/06/2020
Cub Foods - resale (130) lemon/limes
85.00
06/15/2020
609-49750-425500
06/06/2020
Home Depot - COVID (56) poplar board; (2) pk
116.59
06/15/2020
101-42500-443990
06/06/2020
Home Depot - COVID (132) poplar board; (2) (
141.34
06/15/2020
101-42500-443990
06/06/2020
Grainger - (10) 100pk locate flags- 1/2 Sewer
89.60
06/15/2020
602-49490-421990
06/06/2020
Grainger - (10) 100pk locate flags- 1/2 Water
89.60
06/15/2020
601-49440-421990
06/06/2020
BB Tech.- 1" Servo valve; (12) turbo drop; (2) n:
343.57
06/15/2020
101-45201-422990
06/06/2020
Amazon - touchscreen Chromebook
399.00
06/15/2020
101-43110-421990
06/06/2020
Arctic Glacier - resale #3455014206; #34550145
630.91
06/15/2020
609-49750-425500
06/06/2020
Midwest Landscaping - (2) 2" Espresso Coffeetn
756.00
06/15/2020
101-43120-422400
06/06/2020
Home Depot - COVID poplar board -city hall
73.15
06/15/2020
101-42500-443990
06/06/2020
General Rental - propane - Streets
30.00
06/15/2020
101-43120-421990
06/06/2020
Altec Parts - U-11 elec. rewind hose reel- needec
719.66
06/15/2020
101-42200-422110
06/06/2020
Nighthawk - June 2020 annual mntc. & security
140.00
06/15/2020
101-43110-431900
06/06/2020
US Bank - Quarterly Rebate
-5,292.67
06/15/2020
101-00000-362970
Check Total: 92,054.65
Vendor: 2438 VANCO SERVICES LLC Check Sequence: 7
00010653074 Vanco - Gateway Exchange - May 2020 51.89 06/15/2020 601-49440-443980
ACH Enabled: True
AP -Computer Check Proof List by Vendor (06/17/2020 - 3:13 PM) Page 9
Invoice No Description Amount Payment Date Acct Number Reference
00010653074
Vanco - Gateway Exchange - May 2020
51.89
06/15/2020
602-49490-443980
Check Total:
103.78
Vendor: 2405
WELLS FARGO - Monthly Charges/Returns
Check Sequence: 8
June 2020
Liq Store CC Fees (WF -0990)
10,600.71
06/15/2020
609-49754-443980
June 2020
WF account interest earnings
-106.90
06/15/2020
101-00000-362110
June 2020
UB CC Fees (AmEx -8910)
75.31
06/15/2020
601-49440-443980
June 2020
CH CC Fees (WF -0999)
434.43
06/15/2020
101-41520-443980
June 2020
MCC CC Fees (iAccess FM -1476)
36.32
06/15/2020
226-45127-431992
June 2020
UB CC Fees (AmEx -8910)
75.31
06/15/2020
602-49490-443980
June 2020
WF account bank charges
988.64
06/15/2020
101-41520-443980
June 2020
UB CC Fees (Bluefin)
3,408.71
06/15/2020
602-49490-443980
June 2020
UB CC Fees (Bluefin)
3,408.71
06/15/2020
601-49440-443980
June 2020
MCC CC Fees (Daxco- 2887)
71.33
06/15/2020
226-45122-443980
Check Total: 18,992.57
Total for Check Run: 501,527.59
Total of Number of Checks: 8
ACH Enabled: True
The preceding list of bills payable was reviewed and approve for payment.
Date: 6/22/20 Approved by
Mayor Brian Stumpf
AP -Computer Check Proof List by Vendor (06/17/2020 - 3:13 PM) Page 10
City Council Agenda 6/22/2020
2B. Consideration of approving new hires and departures for City departments (TE)
A. REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring and departures of employees that have occurred
recently in the departments listed. It is recommended that the Council officially ratify the
hiring/departure of all listed employees including part-time and seasonal workers.
Al. Budget Impact: (positions are generally included in budget)
A2. Staff Work Load Impact: If new positions, there may be some training
involved. If terminated positions, existing staff would pick up those hours, as
needed, until replaced.
B. ALTERNATIVE ACTIONS:
1. Motion to ratify the hire/departures of the employees as identified on the attached
list.
2. Motion to deny the recommended hires and departures.
C. RECOMMENDATION:
By statute the City Council has the authority to approve all hires/departures. City staff
recommends Alternative #1, for the Council to approve the hires and/or departures as
listed.
D. SUPPORTING DATA:
• List of new/terminated employees
Name
Elizabeth Lindrud
Name
NEW EMPLOYEES
Title
Senior Accountant
Department Hire Date Class
Finance 7/6/2020 FT
TERMINATING EMPLOYEES
Aundria Howard Voluntary
Kevin Lovold Voluntary
Reason
New Hire and Terms City Council 2020: 6/16/2020
Department Last Day Class
MCC 3/9/2020 PT
MCC 3/11/2020 PT
New Hire and Terms City Council 2020: 6/16/2020
City Council Agenda 6/22/2020
2C. Consideration of approving the sale or disposal of surplus City property (SR)
There is no report this City Council cycle.
City Council Agenda: 06/22/2020
21). Consideration of adopting Resolution 2020-47 accepting donations from SPOE
Lawyers ($150), Von Hanson's Meats ($150), Resurrection Church ($25), and
Monticello Family Dentistry ($25) for the Walk & Roll event (JS)
A. REFERENCE AND BACKGROUND:
The Council is being asked to approve the donations for the city's Walk & Roll Event.
The following donations were received for this year's event. Because of COVID-19, that
event has been cancelled. The donors would like to apply their donation to next year's
event. The following was donated:
• SPOE Lawyers - $150
• Von Hanson's Meats - $150
• Resurrection Church - $25
• Monticello Family Dentistry - $25
Al. Budget Impact: The donations will pay for expenses of the program.
A2. Staff Workload Impact: Staff will do the work to put on this event.
B. ALTERNATIVE ACTIONS:
1. Motion to adopting Resolution 2020-47 accepting the contributions and authorize
use of funds as specified.
2. Motion to deny the contribution and return the funds to the donors.
C. STAFF RECOMMENDATION:
Staff recommendation is to adopt the resolution accepting the contributions.
D. SUPPORTING DATA:
• Resolution 2020-47
1
CITY OF MONTICELLO
RESOLUTION NO. 2020-47
RESOLUTION APPROVING CONTRIBUTIONS
WHEREAS, the City of Monticello is generally authorized to accept contributions of real
and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit
of its citizens and is specifically authorized to maintain such property for the benefit of its
citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under
provisions of MN Statutes Section 471.895.
WHEREAS, the following persons and or entities have offered to contribute
contributions or gifts to the City as listed:
DONOR/ENTITY
DES ON kL
VALUE
SPOE Lawyers
sh ML
$150
Von Hanson's Meats
ash
$150
Resurrection Church
Cash
$25
Monticello Family Dentistry
Cash
$25
WHEREAS, all said contributions are intended to aid the City in establishing facilities,
operations or programs within the city's jurisdiction either alone or in cooperation with others, as
allowed by law; and
WHEREAS, the City Council hereby finds t at it is a riate to accept the
contributions offered. _
NOW THEREFORE BE IT RESOLVED by the City Council o� Monticello as follows:
1. The contributions described above are hereby ac epted by the City of Monticello.
2. The contributions described above will be used as designated by the donor. This
may entail reimbursing or allocating the money to another entity that will utilize
the funds for the following stated purpose:
DONOR/ENTITY
PURPOSE/AMOUNT
SPOE Lawyers
Walk & Roll 2021/$150
Von Hanson'% Meats
Walk & Roll 2021/$150
Resurrection Church
Walk & Roll/$25
Monticello Family Dentistry
Walk & Roll/$25
Adopted by the City Council of Monticello this 22nd day of June, 2020.
Brian Stumpf, Mayor
Jennifer Schreiber, City Clerk
City Council Agenda 06/22/2020
2E. Consideration of accepting the COVID-19 City Preparedness Plan.
A. REFERENCE AND BACKGROUND:
City Council is asked to consider accepting the COVID-19 City Preparedness Plan in
response to the COVID-19 pandemic. This Plan is required under Executive Order 20-48 and
20-74 for all MN employers employing critical and non-critical employees. The Plan must be
in place for all employees no later than June 29, 2020.
The proposed COVID-19 Preparedness Plan is based on the Centers for Disease Control and
Prevention (CDC) and MN Department of Health (MDH) guidelines, federal OSHA standards
related to COVID-19, and meets the content requirements under Executive Order 20-48. The
Plan was created with staff input and has been reviewed by the COVID-19 Response Team.
The Plan addresses the following areas as outlined in Executive Order 20-48:
• Hygiene and respiratory etiquette;
• engineering and administrative controls for social distancing;
• customer controls and protections for drop-off, pick-up and delivery;
• housekeeping, including cleaning, disinfecting and decontamination;
• prompt identification and isolation of sick persons;
• communications and training that will be provided to management and staff, and
• management and supervision necessary to ensure effective implementation of the plan.
This Plan will remain in place until further notice and staff will modify as needed based on
the most current guidelines and/or requirements.
Al. Budget Impact: This will have no impact on the budget.
A2. Staff Workload Impact: Minimal training time is required.
B. ALTERNATIVE ACTIONS:
1. Motion to approve accepting the COVID-19 City Preparedness Plan.
2. Motion to approve accepting the COVID-19 City Preparedness Plan with
modifications.
C. STAFF RECOMMENDATION:
The COVID-19 Response Team recommends Alternative #1.
D. SUPPORTING DATA:
• City of Monticello COVID-19 Preparedness Plan
CITY OF
Monticello
COVID-19 PREPAREDNESS PLAN
RESPONSE TO COVID-19 PANDEMIC
The City of Monticello is committed to providing a safe and healthy environment for all our
workers and customers. To ensure that, we have developed the following COVID-19
Preparedness Plan in response to the COVID-19 pandemic. Our goal is to mitigate the potential
for transmission of COVID-19 in our workplaces and community, and that requires full
cooperation among our workers, management and customers. Only through this cooperative
effort can we establish and maintain the safety and health of our workplaces and community.
Management and staff are responsible for implementing and complying with all aspects of this
COVID-19 Preparedness Plan. City of Monticello managers and supervisors have our full
support in enforcing the provisions of this policy.
Our employees are our most important assets. We are serious about safety and health in addition
to keeping our employees working at the City of Monticello. Employee involvement is essential
in developing and implementing a successful COVID-19 Preparedness Plan. We have involved
our employees in this process by forming a COVID-19 Emergency Team made up of
representatives from each department within the City to review and discuss best practices for our
various work locations. Our COVID-19 Preparedness Plan follows Centers for Disease Control
and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines, federal OSHA
standards related to COVID-19 and Executive Order 20-48, and addresses:
• hygiene and respiratory etiquette;
• engineering and administrative controls for social distancing;
• customer controls and protections for drop-off, pick-up and delivery;
• housekeeping, including cleaning, disinfecting and decontamination;
• prompt identification and isolation of sick persons;
• communications and training that will be provided to management and staff, and
• management and supervision necessary to ensure effective implementation of the plan.
Mandatory Preventative Measures- General
• Put distance between yourself and other people whenever possible. Practice the 6 ft.
separation rule.
• Wash hands thoroughly with soap and water throughout the day, and especially after
blowing your nose, coughing, or sneezing. If soap is not available, use a hand sanitizer
that contains at least 60% alcohol.
• Employees who are experiencing COVID-19 symptoms, have tested positive for COVID-
19, or live in a household with someone who has tested positive to COVID-19 will not be
allowed to report or remain at work.
• E -mailing and teleconferencing should be utilized whenever possible.
• Non-essential meetings should be postponed or canceled.
• Employees who can telecommute must be allowed to do so.
Ensuring Sick Workers Stay Home
Screening and Policies for Employees Exhibiting Signs and Symptoms of COVID-19
Workers have been informed of and encouraged to self -monitor for signs and symptoms of
COVID-19. The following policies and procedures are being implemented to assess workers'
health status prior to entering the workplace and for workers to report when they are sick or
experiencing symptoms.
Initial Health Screening by Supervisor -
An initial health survey will be conducted with employees prior to returning to work. The
supervisor will be responsible for conducting the initial survey and authorizing the employees
return to work. Data collected will be forwarded to the Human Resources Manager and will
treated as private personnel data under the guidelines of the ADA and our city policy.
The initial health screening does not apply to employees that have been identified as critical or
have been allowed to return to work prior to April 27, 2020.
Health Screening Questions:
If an employee answers yes to any of these questions, they shouldn't be allowed to report
to work. Human Resource Manager should be contacted to conduct follow-up assessment
with the employee.
Symptoms:
• A new fever (100.4°F or higher), or a sense of having a fever?
• A new cough that you cannot attribute to another health condition?
• New chills that you cannot attribute to another health condition?
• New shortness of breath that you cannot attribute to another health condition?
• A new sore throat that you cannot attribute to another health condition?
• New muscle aches that you cannot attribute to another health condition, or that
may have been caused by a specific activity (such as physical exercise)?
• A new headache that you cannot attribute to another health condition?
• New loss of smell or taste that you cannot attribute to another health condition?
Exposure: Exposure to symptomatic person?
o Have you or anyone in your household tested positive for COVID-19?
o Have you knowingly been exposed to someone who has tested positive to
COVID-19?
2
Daily Self Screening- (Updated 6/17/20)
All employees will be required to self -monitor daily and report to their supervisor if they have
symptoms or exposures noted below. Employees will not be allowed report to work or remain at
work if any of the symptoms or situations listed below exist. Supervisors will be responsible for
enforcement of this policy.
The City will not be taking temperatures of employees but will have an FDA approved infrared
thermometer available for employee use upon request. Gloves should be worn when handling
the thermometer and the thermometer should be sanitized before and after each use.
Symptomatic employees will not be allowed to report or remain at work if they are exhibiting
one of the following:
• Fever (100.4 or higher) or chills
• Cough
• Shortness of breath or difficulty breathing
• Fatigue
• Muscle or body aches
• Headache
• New loss of taste or smell
• Sore throat
• Congestion or runny nose
• Nausea or vomiting
• Diarrhea
Employees who have symptoms when they arrive at work or become sick during the day should
immediately be separated from other employees, customers, and visitors, and sent home.
Employees who develop symptoms outside of work should notify their supervisor and stay
home. The supervisor is responsible for notifying the Human Resource Manager to conduct a
follow-up consultation with the employee.
All employees including full-time, part-time, and seasonal, who are unable to report to work or
remain at work because of COVID-19 related symptoms or exposure, will be eligible for sick
leave as described in the COVID-19 Related Leave Policy section of this Plan. Once sick leave is
exhausted, employees will be required to supplement lost time with PTO or if PTO isn't
available the time will be unpaid.
Return to Work- Symptomatic Employees
Persons suspected to be infected with COVID-19 who have symptoms and were directed to care
for themselves at home may discontinue isolation under the following conditions:
At least 3 days (72 hours) have passed since recovery defined as resolution of fever
without the use of fever -reducing medications and improvement of other symptoms; and,
At least 10 days have passed since symptoms first appeared.
3
Persons who have COVID-19 who have tested positive and were directed to care for
themselves at home may discontinue isolation under the following conditions:
Resolution of fever without the use of fever -reducing medications and
Improvement in respiratory symptoms (e.g., cough, shortness of breath), and
Negative results of an FDA Emergency Use Authorized COVID-19 molecular assay for
detection of SARS-CoV-2 RNA from at least two consecutive respiratory specimens
collected >24 hours apart (total of two negative specimens).
Employees are required to contact the Human Resources Manager prior to returning to work.
Positive Tests and Exposures
Employees who are infected with COVID-19 or knowingly have been exposed to someone who
has tested positive for COVID-19 will not be allowed to report or remain at work.
Positive Test:
Employees who test positive for COVID-19 must notify their supervisor of their positive test
result and will not be allowed to return to work. The supervisor must notify the Human
Resources Manager of all reported positive test results so follow-up can be conducted with the
employee.
Employee Notification and Communication:
All health information received will be kept private and confidential. Upon notification of a
position test result the employee must contact their supervisor and the Human Resources
Manager. The Human Resources Manager will be responsible for notification to other
employees who may have been exposed to the employee who has tested position. Employees
who have had potential exposure thru close contact with the infected employee will be notified
and will not be allowed to return to work for 14 days per the exposure guidelines below.
Exposure:
Employees may have been exposed if they were in "close contact" of someone who is infected,
which is defined as being within approximately 6 feet of a person with COVID-19 for a
prolonged period of time:
• Potentially exposed employees who have symptoms of COVID-19 should self -isolate
and quarantine for 14 days.
• Potentially exposed employees who do not have symptoms should remain at home or in
a comparable setting and practice social distancing for 14 days.
• All other employees should self -monitor for symptoms such as fever, cough, or shortness
of breath. If they develop symptoms, they should notify their supervisor and stay home.
COVID-19 Related Leave Policies
On March 18, 2020 the President signed into law the Families First Coronavirus Response Act.
The Act includes the Emergency and Medical Leave Expansion Act and the EmergencX
Paid Sick Leave Act.
4
Sick Leave- COVID-19 Related (Available thru 12/31/20)
Under the Emergency Sick Pay Leave Act emergency sick leave is available to all City of
Monticello part-time, seasonal, and full-time employees who are unable to work (or
telecommute) due to a need for leave because:
1. The employee must self -isolate because the employee is diagnosed with coronavirus;
2. The employee is seeking a medical diagnosis or is experiencing the symptoms of
coronavirus;
3. The employee is ordered by a public official, health care provider or their employer to
quarantine;
4. Care for a family member who has been quarantined or advised by a health care provider
to self -quarantine;
5. Care for a child whose school has closed or whose child care provider is unavailable due
to the coronavirus.
Full-time employees who are unable to work because of reasons 1-3 listed above are entitled to
two weeks (80 hours) and part-time/seasonal employees are entitled to the typical number of
hours that they work in a two-week period. The amount paid is capped at $511 per day ($5,110
in the aggregate) for personal sick leave.
Full-time employees who are unable to work because of reasons 4-5 listed above are entitled to
two weeks of 2/3 their normal rate of pay capped at $200 per day ($2,000 in the aggregate) and
part-time/seasonal employees are entitled to the typical number of hours that they work in a two-
week period paid at 2/3 their normal rate of pay.
Employees may elect to substitute accrued paid time for any unpaid time during this period.
Any unused paid leave granted by the act does not carry over into 2021.
Paid sick leave terminates beginning with the employee's next scheduled work shift immediately
following termination of the need of sick pay.
Emergency Family and Medical Leave Expansion Act- Available Thru 12/31/20
Under the Emergency Family and Medical Leave Expansion Act employees who have been
employed with the City of Monticello at least 30 calendar days are eligible for up to 12 weeks of
job -protected leave for Public Health Emergency Leave. A "public health emergency" is defined
to mean "an emergency with respect to COVID-19 declared by a federal, state, or local
authority."
The act provides leave for employees who are unable to work (or telework) because they need to
care for a son or daughter under 18 years of age whose:
• School or place of care has been closed, or
• Child care provider is unavailable due to a public health emergency.
5
The first 10 days of emergency FMLA leave may be unpaid, unless the employee chooses to use
available accrued paid leave or supplement with Emergency Sick Leave.
After the first 10 days Emergency FMLA leave will be paid at a rate of 2/3 the employee's
regular rate of pay capped at $200 per day ($10,000 aggregate) for the remaining duration of the
leave. Employees who work part-time or an irregular schedule are entitled to be paid based on
the average number of hours the employee worked for the six months prior to taking Emergency
FMLA.
Employee Travel (Updated 6/17/20)
During the COVID-19 pandemic employees are required to limit non-essential work travel.
While it is a personal decision, employees are encouraged to limit non-essential personal travel
as much as possible. Employees traveling outside the United States or returning from cruise ship
travel will be required to self -quarantine for 14 days upon return home.
Flexible Work Arrangements
Employees who are able to work from home must be allowed to do so. Please contact your
supervisor if you think this is a possibility.
Supervisors are encouraged to allow employees to stagger work hours/shifts whenever possible.
Accommodation Requests
Employees who are at high risk for contracting COVID-19 (over 65 and/or have other
uncontrolled underlying medical factors) are encouraged to contact their supervisor or Human
Resource Manager to discuss potential accommodations to keep them protected. Medical
information will be treated as private personnel data and will kept private and confidential per
our City policy.
Social Distancing- 6 Foot Rule
Employee Workspaces
Employee work areas should be set-up to allow for social distancing. Where social distancing
isn't possible other protective measures will be required (masks, sneeze guards, occupancy
limits, etc.).
Shared workstations should be avoided if at all possible. If sharing can't be avoided, work
surfaces, phones, chairs, etc. should be wiped down before and after station use.
Supervisors are encouraged to utilize alternate work areasibreak areas in departments that have a
large number of employees who out of business necessity must begin and end shifts at the same
time or take breaks at the same time. For example, Public Works has assigned alternate work
reporting locations to spread out their staff allowing more room for social distancing.
0
Employees should refrain from conducting face to face meetings and instead use alternate
methods to meet such as conference calls, FaceTime, or GoTo Meetings, etc.
Non-essential worker interaction across worksites should be limited to essential business.
Employee Breakrooms
Employees are strongly encouraged to prepare food and take breaks off-site or at their
workstation whenever possible.
To ensure social distancing, signs will be placed on breakroom doors showing occupancy limits.
If the breakroom has reached the occupancy limit employees will need to find an alternate break
location or take break at an alternate time.
Employees using breakroom tables are required to wipe down the surface with sanitizer
(available in each breakroom) before and after use. Employees are also required to wipe down
other areas they touch such as microwave and refrigerator handles.
Employees should refrain from sharing food and other treats.
All food placed in the breakroom refrigerator must be in one container and remove food daily.
Hallways, Walkways, Entrances and Exits
Wherever possible one -ways will be created for entrances and exits and in hallways/walkways
where 6 ft. cannot be maintained between employees.
Large Gatherings (Updated 6/17/20)
To slow the spread, large employee gatherings of 10 or more (inside) or 25 or more (outdoors)
are prohibited until further notice.
Employees are expected to refrain from gathering in common areas whenever possible.
Training
Large group in-person training is not allowed during this time. All required training should be
conducted on-line, via phone, GoTo Meeting, or similar. Questions related to training should be
directed to the Human Resources Manager.
Worker Hygiene
All employees will have access to protective supplies such as gloves, disinfectant, handwashing
stations and/or sanitizer, cloth masks, guards, etc.
Disposable gloves will be available and employees are encouraged to utilize disposable gloves
when handling cash and public documents.
Signs will be placed in work areas reminding employees to do their part in preventing the spread
by:
• Practicing regularly handwashing. Handwashing and/or sanitizer (containing at least 60%
alcohol) will be readily available and stocked.
• Covering their cough and sneezes. Tissues and trash receptacles will be readily available.
• Using a cloth face covering when around others. To protect those around you the use of a
cloth face covering is encouraged. Upon request the city will provide a face covering, or
if preferred, employees can choose to wear their own.
• Maintaining at least a 6 ft. distance from others.
Cleaning and Disinfection Protocols
Appropriate and effective cleaning and disinfectant supplies have been purchased and are
available for use in accordance with product labels, safety data sheets and manufacturer
specifications and are being used with required personal protective equipment for the product.
Supervisors at each location are responsible for ensuring common areas are routinely cleaned
and disinfected. This includes breakrooms, bathrooms, machinery, tools, shared electronic
equipment, shared vehicles, etc.
Each work location will assign someone to clean high touch areas such as door knobs, handles,
light switches, surfaces, etc. daily.
Shared office equipment will be signed noting sanitizing procedures.
Where possible doors will be propped open to reduce touching of push bars, handles and knobs.
Decontamination if a Worker Becomes Ill
The workplace will be decontaminated per the CDC guidelines (see below) if a worker becomes
ill with COVID-19.
Cleaning and disinfecting your building or facility if someone is sick
• Close off areas used by the person who is sick.
• Open outside doors and windows to increase air circulation in the area.
• Wait 24 hours before you clean or disinfect. If 24 hours is not feasible, wait as long as
possible.
• Clean and disinfect all areas used by the person who is sick, such as offices, bathrooms,
common areas, shared electronic equipment like tablets, touch screens, keyboards, remote
controls, and ATM machines.
• Vacuum the space if needed. Use vacuum equipped with high -efficiency particular air
(HEPA) filter, if available.
o Do not vacuum a room or space that has people in it. Wait until the room or space
is empty to vacuum, such as at night, for common spaces, or during the day for
private rooms.
o Consider temporarily turning off room fans and the central HVAC system that
services the room or space, so that particles that escape from vacuuming will not
circulate throughout the facility.
• Once area has been appropriately disinfected, it can be opened for use.
0
o Workers without close contact to sick person can return to work immediately after
disinfection.
If more than 7 days since the person who is sick visited or used the facility, additional
cleaning and disinfection is not necessary.
o Continue routine cleaning and disinfection. This includes everyday practices that
businesses and communities normally use to maintain a healthy environment.
Customer Controls and Protections
General Controls and Protections- All Locations
• Plexiglass barriers will be provided at all customer facing locations to protect employees
and customers.
• Signs will be placed where lines may form, and in additional locations throughout City
buildings, reminding customers to keep a 6 ft. distance from others.
• To ensure social distancing the number of customers allowed in our City, buildings and
lobbies may be restricted based on the buildings/lobby size.
• Signs will be posted encouraging use cloth face masks.
• Payments over the phone will be encouraged whenever possible.
• Customers will be encouraged to conduct business with the City remotely and utilize on-
line forms and processes whenever possible.
• On-site meetings with the public will be limited. Alternative methods of communication
will be utilized whenever possible.
• Areas for outgoing and incoming mail and deliveries with be limited.
Each location may have additional and/or more restrictive policies in place depending on the
nature of the business.
Communication and Training
The Human Resources Manager will train managerial staff on the policies within this plan.
Managers and supervisors are responsible for ensuring their employees have a copy of this plan
and that the employee understands the policies, including specific details related to their
department.
Plan Duration
This Plan will remain in place until further notice.
on the most current guidelines and/or requirements
any modifications to the Plan.
Questions?
The Plan may be modified as needed based
Employees will be notified and trained on
Employees should contact their supervisor or the Human Resource Manager if they have
questions or concerns regarding this policy.
D
Certified by:
Jeff o,NeUL
City Administrator
10
City Council Agenda: 06/22/2020
2F. Consideration to approve a request for a simple subdivision of one existing
parcel resulting in two new buildable parcels. Applicant: Patricia Olson
(NAC/AS)
Property: Legal: Lots 6 and 7, Block F, Monticello (original plat)
Address: 224 Yd Street East, Monticello, MN
Planning Case Number: 2020-015
A. REFERENCE & BACKGROUND
Request(s): Subdivision of a parcel by creating a new lot line,
resulting in two conforming single-family lots.
Deadline for Decision: July 1St, 2020
Land Use Designation: Places to Live
Zoning Designation: R-2, Single and Two -Family Residence District
The purpose of the "R-2" single and two-family
residential district is to provide for low to moderate
density one and two unit dwellings and directly related
complementary uses.
Overlays/Environmental
Regulations Applicable: N/A
Current Site Use: One Single Family Home
Surrounding Land Uses:
North: Central Community District (Single Family Home)
East: Single Family Residential
South: Single Family Residential
West: Single Family Residential
Project Description: The applicant's property consists of a parcel occupied
by a single-family residence fronting on 3rd Street East.
The applicant proposes to subdivide the lot to create
two parcels with frontage on 3rd Street East. The
existing home would remain as it exists (access to Palm
Street), and the new parcel would gain its frontage and
access from 3rd Street East.
1
City Council Agenda: 06/22/2020
ANALYSIS
The Subdivision Ordinance, in Section 152.007 Subdivision A-2, provides for
simple subdivision of lots that are currently platted and do not create more
than two buildable lots. The Ordinance allows for such "simple subdivisions"
to proceed without requiring a full plat or the normal public hearing
requirements that larger subdivisions entail.
Such subdivisions result in a "metes and bounds" description, essentially
describing parts of the underlying platted lots. Occasionally, the County
Recorder determines that the new descriptions are not recordable. While staff
does not anticipate that likelihood in this case, if that were to occur, a plat
would be required, and the applicants would need to reapply for a platted
subdivision.
The proposed subdivision property consists of two original plat lots that have
been combined and contain one single family home. The underlying original
plat would have shown two parcels facing 3rd Street East. Over time, those
two parcels (Lots 6 and 7) were combined, and a single home was constructed
on Lot 6 with access onto Palm Street.
The new subdivision retains the existing home but removes what has been the
large side yard to create a separate parcel that faces and accesses from 3rd
Street East. According to ordinance definitions, both lots will have 3rd Street
East as the "front" lot line, although the existing home will continue to gain its
primary access from Palm Street.
The common lot line will be an interior side lot line, making the required
setback from that line of 10 feet. This new lot line will run through an
existing play structure in the rear side of the yard. As a condition of approval,
this play structure will need to be removed or moved to comply with the
City's side yard setback of six feet.
Further, the site has two existing cloths line poles that will now be abutting
the side property line. These will also need to be moved or removed as a
condition of approval, as they appear to create an encroachment over the new
lot line. Moving both structures should consider their relocation outside of the
required 6 foot drainage and utility easement area.
Setbacks for the new lot will be 30 feet from 3rd Street East (north), 30 feet
from the rear (south), and 10 feet each from east and west side lot lines. The
proposed subdivision illustrates those setbacks requirements on the survey.
The existing structure has a setback from 3rd Street East of 31.2 feet, and from
Palm Street of 18.2 feet. While the front yard setback is conforming, the
corner side yard street setback does not meet the 20 -foot corner street side
yard requirement. This is an existing legal non -conforming condition that
does not affect the current application.
Pa
City Council Agenda: 06/22/2020
Lot sizes in the R-2 District Original Plat are required to be at least 10,000
square feet of area and 66 feet of width. The lot with the existing home (Lot
6) will have 66.43 feet on 3rd Street East, and 10,963 square feet of area. The
new lot (Lot 7) will have 66 feet on Yd Street East and 10,963 square feet of
area. Both lots meet the dimensional requirements of the R-2 District.
It should be noted that the lot areas after subdivision will allow only the
construction of a single-family home on the vacant parcel.
Utility services in place and are available for the proposed lot.
The creation of one new parcel will result in a requirement for the
reapportionment of any assessments for the prior street reconstruction project.
As a subdivision, at the time of development of the vacant parcel, payment of
trunk area charges or park dedication may also be applicable as required by
the current assessment policy or ordinance.
PLANNING COMMISSION REVIEW AND RECOMMENDATION
The Planning Commission reviewed this item during their regular meeting on
June 2nd. As a simple subdivision, no public hearing is required.
The Commissioners confirmed that should current city policy or fee schedule
require payment of trunk or park dedication at the time of development of the
vacant lot, the developer will be required to provide payment. Staff confirm,
noting the conditions 5 and 6 in Exhibit Z. It was also noted that there is an
existing special assessment for a recent street reconstruction project, which
will be split between the two parcels upon recording of the subdivision.
B. ALTERNATIVE ACTIONS
The Planning Commission unanimously recommends Alternative #1 below.
1. Motion to approve the simple subdivision for 224 3rd Street East, subject to the
conditions in Exhibit Z and based on findings in Resolution PC -2018-018.
2. Motion to deny.
3. Motion to table action.
C. STAFF RECOMMENDATION
Staff recommends approval of the subdivision, based on findings that the proposed
subdivision is consistent with the Comprehensive Plan and the requirements of the
Zoning Ordinance, and compliance with the conditions identified in Exhibit Z.
D. SUPPORTING DATA
A. Resolution PC -2020-018
B. Aerial Site Image
C. Applicant Narrative
D. Site Survey
E. City Engineer's Comment Letter, dated May 20th, 2020
Z. Conditions of Approval
3
City Council Agenda: 06/22/2020
EXHIBIT Z
Patricia Olson
Simple Subdivision
224 3r, Street East I Lots 6 and 7, Block F, Monticello (original plat)
1. The play structure will need to be removed or moved to comply with the City's
setback of six feet from the side and rear property lines, and 20 feet from the right-of-
way along Palm Street.
2. The two existing cloths line poles that will be abutting the side property line shall be
moved to comply with the City's setback of six feet from the side and rear property
lines, and 20 feet from the right-of-way along Palm Street. Alternatively, the close
line can be removed completely.
3. Provide a legal description of required drainage and utility easements for recording.
4. In the event the County rejects the descriptions of the metes and bounds subdivision,
the applicant will need to re -apply and utilize a formal plat process.
5. Payment of any applicable trunk fee or other fees resulting from the subdivision
including, but not limited to sewer, water, and stormwater.
6. A required park dedication fee shall be paid by the applicant if it is determined that
this fee has not yet been paid.
7. Reapportionment of applicable levied special assessments.
8. Compliance with the requirements of the City Engineer regarding easements, grading,
drainage, and utilities.
9. Recommendations of other staff and Planning Commission, as applicable.
11
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
PLANNING COMMISSION
RESOLUTION NO. PC -2020-018
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF MONTICELLO RECOMMENDING APPROVAL
OF THE SIMPLE SUBDIVISION OF LOTS 6 AND 7, BLOCK F,
MONTICELLO (ORIGINAL PLAT)
WHEREAS, the applicant is the owner of two parcels consisting of Lots 6 and 7, Block F,
Monticello (original plat); and
WHEREAS, the subject property is currently combined as a single parcel; and
WHEREAS, the applicant proposes to re -subdivide the subject parcel into two lots for the
purpose of conveying one parcel, with an existing residential structure, to a third party; and
WHEREAS, the subject property is zoned R-2, and the proposed lots will continue to meet
the applicable zoning requirements; and
WHEREAS, the proposed subdivision qualifies for a simple subdivision process under the
terms of the Monticello Subdivision Ordinance; and
WHEREAS, the Planning Commission considered the matter at its regular meeting on June
2" d, 2020, and the applicant and members of the public were provided the opportunity to
present information to the Planning Commission; and
WHEREAS, the Planning Commission has considered all of the comments and the staff
report, which are incorporated by reference into the resolution; and
WHEREAS, the Planning Commission of the City of Monticello makes the following
Findings of Fact in relation to the recommendation of approval:
1. The proposed subdivision is consistent with the intent of the Monticello
Comprehensive Plan.
2. The proposed subdivision creates lots that will continue to meet the requirements of
the Monticello Zoning Ordinance.
3. The proposed subdivision qualifies as a "simple subdivision" under the terms of the
Monticello Subdivision Ordinance for purposes of processing.
4. The proposed subdivision will not create undue burdens on public systems, including
streets and utilities.
NOW, THEREFORE, BE IT RESOLVED, by the Planning Commission of the City of
Monticello, Minnesota, that the proposed subdivision is hereby recommended for approval,
subject to the conditions found in Exhibit Z of the staff report on the matter, as follows:
1. The play structure will need to be removed or moved to comply with the City's setback
of six feet from the side and rear property lines, and 20 feet from the right-of-way along
Palm Street.
2. The two existing cloths line poles that will be abutting the side property line shall be
moved to comply with the City's setback of six feet from the side and rear property
lines, and 20 feet from the right-of-way along Palm Street. Alternatively, the close line
can be removed completely.
3. Provide a legal description of required drainage and utility easements for recording.
4. In the event the County rejects the descriptions of the metes and bounds subdivision,
the applicant will need to re -apply and utilize a formal plat process.
5. Payment of any applicable trunk fee or other fees resulting from the subdivision
including, but not limited to sewer, water, and stormwater.
6. A required park dedication fee shall be paid by the applicant if it is determined that this
fee has not yet been paid.
7. Reapportionment of applicable levied special assessments.
8. Compliance with the requirements of the City Engineer regarding easements, grading,
drainage, and utilities.
9. Recommendations of other staff and Planning Commission, as applicable.
ADOPTED this 2nd day of June, 2020, by the Planning Commission of the City of
Monticello, Minnesota.
MONTICELLO PLANNING COMMISSION
By:
Sam Murdoff, C
ATTEST:
Angela SchugiaW,Ccjimllunity Develobment Director
Patricia Olson I Request for Simple Subdivision Created by: City of Monticello
Legal: Lots 6&7, Block F Original Plat of Monticello I P I D: 155-010-071060
Jacob Thunander
From: Patricia Olson
Sent: Tuesday, May 5, 2020 9:18 AM
To: Jacob Thunander
Subject: Re: Land Use Application
Good morning Jacob,
It's quite simple, not sure why I had to do all this.
I currently have a family that rents the house, have been there since 2001. At the 224 E. 3rd St. location They want to
purchase the house.
But as it stands, it is tied into 2 lots. I simply wanted to know where the lot line is for just the house, since they do not want
to buy both lots.
And I don't want to sell the lot in between the house located at 224 E. 3rd St and 212 E. 3rd St.
I want this recorded as 3 separate lots.
Actually just know where the lot ends for 224, for no other reason but to sell them the house and lot that it sits on.
If you have any more questions, you can contact me by email or by phone
Thank you for reaching out and helping me with this process.
Patricia Olson
-----Original Message -----
From: Jacob Thunander <Jacob.Thunander@ci.monticello.mn.us>
To:
Cc: Angela Schumann <Angela.Schumann@ci.monticello.mn.us>
Sent: Mon, May 4, 2020 12:19 pm
Subject: Land Use Application
Patricia,
Thank you very much for submitting a Land Use Application for 224 E 3rd Street, Monticello.
Would you be able to write a short narrative explaining your proposed lot split information and anything relevant that
would help the City as they review the application?
Please let me know if you have any questions.
Thank you,
Jacob Thunander
Community and Economic Development Coordinator
City of Monticello
http://www.ci.monticello.mn.us/
763-271-3206
Email correspondence to and from the City of Monticello government office is subject to the Minnesota
Government Data Practices Act and may be disclosed to third parties.
LEGAL DESCRIPTION OF PROPERTY SURVEYED:
Lots Shu and Seven of Block 'F* In IM Towrsite of Monticello, according to Uv plat by
John O. Haven an file and of "cod In the office of the register of deeds of said
Wright County, Minnesota.
NOTES:
1) This survey was performed without the beneM of a title commitment.
There may or may not be easements encumbering or bermeflOkmg the
subject: properly. The legal description as shown hereon was obtained
from Document No. 703132.
2) Benchmark:
Top no of tin hydrant located in the noritonst quadrant of the Intersection
of Palm Street and 3rd Srnel East as shown hereon.
Elevation- 929.92 feet (NAW 19M datum)
3) Overall Ana: 21826± SgFt 0.50t Acres
Area of Forest A: 10963± SgFt 0.251 ides
Area d Forest B: 10963± SgFt 0.253 Aeras
4) Gopher one d - Ticket No. 200991449. Location of utilities W Wng on or serving the
surveyed property as determined by observed evidence and nes kh s by utility compares
and other appropriate sources (an above hrnon), sublet to this following metc5one.
A. utility operations do nes consistently respond to loeats requests though the Gopher
State Ons Call service for boundary purposes such as fids.
B. BEFORE DIGGING, YOU ARE REOUIRED BY LAW TO NOTIFY GOPHER STATE
ONE CALL AT LEAST 48 HOURS IN ADVANCE AT (661) 464.0002.
C. The seed location of underground features cannot be accurately depicted without
eaeavistion or 'potholing.
5) Curr Zonirhg: R-2 Single and Tido Family Residential
Setbacks: Front - 30 feet or "Block Average'
Interior gide - 6 feet
Street Side - 20 feat
Rear - 30 fest
PROPOSED LEGAL DESCRIPTION OF PROPERTY OF PARCEL A:
Lot 7, Block F, TownsUe of Monticello, according to the recorded Phil by
John O. Haven thereof, Wright County, Minnesota.
PROPOSED LEGAL DESCRIPTION OF PROPERTY OF PARCEL B:
Lot S. Block F. Townstls of Montloetio, accading to Us recorded Plat by
Jon O. Haven U»rsol. Wright County. Minnesota.
CERTIFICATE OF SURVEY
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LEGEND
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Found bon Monument
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Set Iron Monument 1141226
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Gas Meter
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Water Geta Valve
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Utility Pedestal
-O-
Parer Pole
CE
Electric Meter
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Sanitary Sealer Manhole
C'
Storm Sewer Manhole
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Curb Stop
b
Fire Hydrant
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Catch Basin
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Spot Elevation
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Dec lupus Tree and Size
PIP
Found bol Pipe
T— TMephona/Cable Line
G Gas Line
> — Sanitay Sewer lime
—> —> —> —> - Storm Sewer Line
W— Wetemmain Lkro
_.. _ CLIENT: PROJECT LOCATION: rrenoyceray avasas•vrvls Pon, aSpon coos
375 SPRUCE AVENUE NORTH tin t ea a able t r .W Larded ym undo as �� TrH aavtSloNs ceatea by: GEw x.
WEBS °apse° iaserrodernnanalavavWrand PROJECT NUMBER: 20036
P.O. BOX 323 Patricia Olson
-4 ► 212E 3rd Street PID NO: 155010071060 taaeefasaWilamarrr. No. DwTt ail
SURVEYING 1.1,C MAPLE LAKE, MN 55358 f� I c
320-401-1118 Monticello, MN 55362 224 3rd Street E
cherlr E. Webb. Jr. SHEET: t OF 1
Monticello, MN 55362 ±Joan.. No. 412M
CITY OF
Mont C
o
May 20, 2020
Re: Olson Lot Split
City Project # 2020-015
OFFICE: 763-295-2711 FAX: 763-295-4404
505 Walnut Street Suite 11 Monticello, MN 55362
The Engineering Department has reviewed the survey dated 04/16/2020 as prepared Webb Surveying
and offers the following comments:
General Comments
1. Please add drainage and utility easements to survey and provide legal descriptions for the
easements. The subdivision ordinance requires "(C) Width and location. An easement for
drainage and utilities at least six feet wide shall be provided along each side line of each lot
and an easement of 12 feet wide shall be provided along the front and rear line of each lot."
2. A proposed grading and drainage plan will be required for lot 7 at the time of development.
The City is not responsible for errors and omissions on the submitted plans. The owner, developer, and
engineer of record are fully responsible for changes or modifications required during construction to
meet the City's standards.
Please have the applicant provide a written response addressing the comments above. Please contact
the Engineering Department with any questions.
Sincerely,
Ryan Melhouse
Engineering Technician
www.ci.monticeIIo.mn.us
City Council Agenda: 06/22/2020
2G. Consideration to adopting Resolution 2020-49 accepting bids and awarding a
contract to All Elements Inc. for the Community Center Roofing Proiect, City
Proiect No 200004 including the base bid and bid alternate 1 for a total amount of
$338,236. (ML, AM, JH, RM)
A. REFERENCE AND BACKGROUND:
On May 11, 2020, the City Council authorized staff to prepare and solicit bids for the
replacement of a portion of the roof of the Community Center. The Community Center
roof is the original twenty -year-old roof except for the roof section that was replaced over
the pool area in 2012. There are many areas of the original roof that have leaked causing
saturation of the roof insulation material. The existing EPDM membrane is in need of
replacement. This material will be replaced with a PVC membrane similar to the material
used over the pool area.
The project was bid as a base bid area, which includes the area shown in green, and a bid
alternate which includes the area shown in red in the exhibit below.
The PVC membrane would have a 15 -year warranty and the typical lifespan for a PVC
roofing system is 20-30 years. The project required a mandatory pre-bid meeting and
during this walkthrough it was noted that some electrical conduit was placed near the roof
deck which has the possibility to be damaged which could cause some power outages and
staff will work to minimize the impacts and have an electrician on standby to repair any
damaged wiring.
A total of 2 bids were received electronically from Quest CDN and the summary is as
follows:
City Council Agenda: 06/22/2020
COMMUNITY CENTER ROOFING PROJECT
All Elements,
Inc.
JG Hause Construction,
Inc.
Base Bid
$250,837
$334,986
Alternate 1
$87,399
$173,675
Total Base Bid Plus
Alternate 1
$338,236
$508,661
Al. Budget Impact: The 2020 Budget included $100,000 for roof repairs. With the
current shutdown of the community center there are no longer funds available in
the 2020 budget or the fund's reserves for any projects. We are proposing that
liquor store funds be used for the roof replacement.
Total Project Budget
Engineering/Legal/Admin $15,000
Construction Contract including contingency $350,000
Project Total $365,000
A2. Staff Workload Impact: Staff time has included preparing a bid package and
administering the contract and staff will manage the project.
B. ALTERNATIVE ACTIONS:
1. Consideration to adopting Resolution 2020-49 accepting bids and awarding a
contract to All Elements Inc. for the Community Center Roofing Project, City
Project No 200004, including the base bid and bid alternate 1 for a total amount
of $338,236.
2. Motion to deny.
C. STAFF RECOMMENDATION:
City staff recommends Alternative 1.
D. ATTACHEMENTS
A. Resolution 2020-49
B. Bid Specifications
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2020-49
ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
MONTICELLO COMMUNITY CENTER ROOFING PROJECT,
CITY PROJECT NO.200004
WHEREAS, pursuant to an advertisement for bids for the project consisting of replacing a
portion of the roof of the Monticello Community Center. Bids wXe received, opened, and
tabulated, and the following bids were found to comply with the advertisement for bids:
COMMUNITY CENTER AQQFING PROJECT
AIIJWnts, Inc. JG Hause Construction, Inc.
Base Bid
250,837.00 $334,986.00
Alternate 1
87,399.0 $173,675.00
Total Base Bid Plus Alternate 1
$338,236. 508,661.00
LJ
WHEREAS, the bid from All Elements Inc. in the amount of $338,236 for the Monticello
Community Center Roof Project, City Project 200004, in ac*ance with the approved plans
and specifications and advertisement for bids, is the lowest reble bidder and shall be and
hereby is accepted. AON
NOW THEREFORE, BE IT HEREB Y RESOL VED BY THE CITY COUNCIL OF THE
CITY OF MONTICELLO:
1. The Ma7or and City Administrator are hereby authorized and directed to enter into a
contract with said bidder for the construction of said improvements for and on behalf of
the City of Monticello.
2. The City Administrator is herebyyhorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposit of the successful bidder
and the next lowest bidder shall be retained until a contract has been executed.
IAIL ,
ADOPTED BY the Monticello City Council this 22nd day of June 22, 2020.
CITY OF MONTICELLO
ATTEST: Brian Stumpf, Mayor
Jennifer Schreiber, City Clerk
Prepared By:
City of Monticello
505 Walnut Street
Suite #1
Monticello, MN 55362
Matt Leonard, P.E.
City Engineer/
Public Works Director
Email:
matt. leonardkci.monticello.mn.us
Phone: 763-295-2711
Fax: 763-271-3272
Website: www.ci.monticello.mmus
CITY OF MONTICELLO
SPECIFICATIONS
FOR
COMMUNITY CENTER
ROOFING PROJECT
FOR THE
CITY OF MONTICELLO
MINNESOTA
May 15, 2020
Table of Contents
ADVERTISEMENT FOR BIDS....................................................................................................................................... 5
BIDFORM........................................................................................................................................................................
6
INSTRUCTIONS TO BIDDERS......................................................................................................................................
8
1.
EXAMINATION OF PLANS, SPECIFICATIONS, AND SITE OF WORK ......................................................
8
2.
BID SECURITY...................................................................................................................................................
8
3.
CONTRACT DOCUMENTS...............................................................................................................................
8
4.
PREPARATION OF BID.....................................................................................................................................
8
5.
CONDITIONS IN SUBMITTED BID.................................................................................................................
9
6.
DELIVERY OF BIDS..........................................................................................................................................
9
7.
REJECTION OF BIDS.........................................................................................................................................
9
8.
WITHDRAWAL OF BIDS..................................................................................................................................
9
9.
OPENING OF BIDS.............................................................................................................................................
9
GENERAL CONDITIONS..............................................................................................................................................
10
1.
IN GENERAL.....................................................................................................................................................
10
2.
DEFINITIONS....................................................................................................................................................10
3.
INTERPRETATION OF PROPOSED CONTRACT DOCUMENTS...............................................................11
4.
FORM OF CONTRACT.....................................................................................................................................
11
5.
CONTRACT PERFORMANCE AND PAYMENT BONDS............................................................................
11
6.
CONTRACTOR'S INSURANCE......................................................................................................................
11
A.
Workmen's Compensation Insurance.............................................................................................................12
B.
General Liability Insurance............................................................................................................................
12
7.
COMPLIANCE WITH LAWS, BUILDING CODES, AND REGULATIONS ................................................
13
A.
Responsible Contractor Criteria.....................................................................................................................
14
8.
PERMITS AND LICENSES..............................................................................................................................
14
9.
ASSIGNMENT OF CONTRACT......................................................................................................................
14
10.
SUBCONTRACTING....................................................................................................................................14
11.
CONTRACTOR'S RESPONSIBILITIES......................................................................................................
15
12.
TERMINATION OF CONTRACTOR'S RESPONSIBILITY.......................................................................
15
13.
PROSECUTION OF WORK.........................................................................................................................
15
14.
LIMITATIONS OF OPERATIONS...............................................................................................................
16
15.
CONFORMITY WITH PLANS AND ALLOWABLE DEVIATIONS........................................................
16
16.
COORDINATION OF PLANS AND SPECIFICATIONS............................................................................
16
17.
CONTRACTOR'S RIGHT TO REQUEST CHANGES................................................................................
16
18.
ALTERATIONS OF PLANS OR CHARACTER OF WORK......................................................................
16
19.
INCREASED OR DECREASED QUANTITIES OF WORK.......................................................................
17
20.
CHANGES IN THE WORK..........................................................................................................................
17
2
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
CLAIMS AND PROTESTS...........................................................................................................................
18
SUPERINTENDENCE AND SUPERVISION..............................................................................................
19
ENGINEER'S STATUS.................................................................................................................................
19
INSPECTION OF WORK..............................................................................................................................
19
DELAYS AND EXTENSION OF TIME.......................................................................................................
20
CORRECTION OF WORK BEFORE FINAL PAYMENT..........................................................................
20
CORRECTION OF WORK AFTER FINAL PAYMENT.............................................................................
21
FAILURE TO COMPLETE WORK ON TIME............................................................................................
21
THE RIGHT OF THE OWNER TO DO THE WORK..................................................................................21
RIGHT OF THE OWNER TO DECLARE CONTRACTOR IN DEFAULT ................................................
22
EXERCISE OF THE RIGHT TO DECLARE IN DEFAULT.......................................................................
23
QUITTING THE SITE...................................................................................................................................23
COMPLETION OF THE WORK AFTER DEFAULT..................................................................................
23
PARTIALDEFAULT....................................................................................................................................
23
SCOPEOF PAYMENT.................................................................................................................................
24
APPLICATION FOR PAYMENTS...............................................................................................................24
PARTIAL PAYMENT...................................................................................................................................
24
CERTIFICATES OF PAYMENT..................................................................................................................
25
PAYMENTS WITHHELD.............................................................................................................................25
FINAL INSPECTION....................................................................................................................................
26
FINALPAYMENT........................................................................................................................................
26
NO WAIVER OF LEGAL RIGHTS..............................................................................................................
26
DEFENSE OF CLAIMS OR SUITS..............................................................................................................27
PATENTED DEVICES, MATERIALS, AND PROCESSES........................................................................27
MATERIALS.................................................................................................................................................
28
DEFECTIVEWORK.....................................................................................................................................
29
PROTECTION OF THE WORK...................................................................................................................
29
DAMAGE TO EXISTING IMPROVEMENTS.............................................................................................
30
PROTECTION AND RESTORATION OF PROPERTY..............................................................................
31
PRIVILEGES OF CONTRACTOR IN STREETS, ALLEYS, AND RIGHTS-OF-WAY ............................
32
WORK DURING INCLEMENT WEATHER...............................................................................................
32
NIGHTWORK..............................................................................................................................................
33
USEOF EXPLOSIVES.................................................................................................................................
33
NOISE ELIMINATION.................................................................................................................................33
WATER..........................................................................................................................................................
33
SANITARYPROVISIONS...........................................................................................................................
33
FOSSILS........................................................................................................................................................
33
ACCIDENT PREVENTION..........................................................................................................................33
"OR EQUAL" CLAUSE................................................................................................................................
34
LABOR..........................................................................................................................................................
34
DISCRIMINATION BASED ON RACE, CREED, COLOR PROHIBITED IN CONTRACT ....................
34
3
62. SITES TO BE KEPT CLEAN........................................................................................................................
35
63. MEASUREMENTS.......................................................................................................................................35
64. GUARANTEE................................................................................................................................................36
SPECIAL PROVISIONS.................................................................................................................................................37
PART1 GENERAL.........................................................................................................................................................37
PART2 PRODUCTS......................................................................................................................................................
41
PART3 EXECUTION.....................................................................................................................................................43
4. STARTING AND COMPLETION DATES..............................................................................................................1
5. FAILURE TO COMPLETE WORK.........................................................................................................................1
6. MAPS.........................................................................................................................................................................1
7. CERTIFICATE OF COMPLIANCE WITH MINNESOTA WITHHOLDING TAX...............................................2
8. AFFIDAVIT OF NON-COLLUSION.......................................................................................................................2
9. SUPERINTENDENCE AND SUPERVISION..........................................................................................................2
CONTRACTFOR CONSTRUCTION..............................................................................................................................
3
CONTRACTOR VERIFICATION OF COMPLIANCE...................................................................................................5
AFFIDAVIT AND INFORMATION REQUIRED OF BIDDERS...................................................................................
6
Affidavitof Non -Collusion ............................................................................................................................................6
FairTrade Items.............................................................................................................................................................7
APPENDIX........................................................................................................................................................................
8
S
ADVERTISEMENT FOR BIDS
FOR
COMMUNITY CENTER ROOFING PROJECT
FOR THE
CITY OF MONTICELLO, MINNESOTA
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Monticello,
Wright County, Minnesota, for the following facility maintenance:
Community Center roof replacement as specified.
Bids for the 2020 Community Center Roof Project will be received on-line through QuestCDN vBid
until Thursday June 18, 2020, at 10:00 a.m. local time at which time the on-line Bids received will
be publicly opened and read. Immediately following expiration of the time for receiving bids,
representatives of the City of Monticello will publicly view bids located at City Hall at 505 Walnut
Street, Suite 1, Monticello, MN 55362. The as -read on-line mm results will be available at
www.questcdn.com following the bid opening. The Project replacing the Community center roof
with a base bid of approximately 34,000 sq ft and an alternate of an additional 21,000 sq ft. The
provisions of MINN. STAT. 16C.285 Responsible Contractor are imposed as a requirement of this
contract. All bidders and persons or companies providing a response/submission to the
Advertisement for Bids of the City of Monticello shall comply with the provisions of the statute.
Information and Bidding Documents for the Project can be found at www.questcdn.com. Bidding
Documents may be downloaded from the website for a nonrefundable fee of $30 by inputting Quest
project number 7106070 on the websites Project Search page. The website will be updated
periodically with addenda, lists of registered plan holders, reports, and other information relevant to
submitting a Bid for the Project. All official notifications, addenda, and other Bidding Documents
will be offered only through the website www.questcdn.com. Neither Owner nor Engineer will be
responsible for Bidding Documents, including addenda, if any, obtained from other sources. Bids
will only be accepted via the electronic bidding service through QuestCDN. The City Council
reserves the right to reject any and all bids and to waive any bids received without explanation. No
bid may be withdrawn for a period of 60 days. For all further requirements regarding bid submittal,
qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included
in the Bidding Documents..
DATED: May 15 2020 By: Matt Leonard
City Engineer/Public Works Director
Monticello, Minnesota
To be published in the Monticello Times: May 28, 2020
BIDS DUE:
Thursday June 18, 2020
10:00 A.M.
MONTICELLO CITY HALL BID FORM
FOR
COMMUNITY CENTER ROOFING PROJECT
FOR THE
CITY OF MONTICELLO, MINNESOTA
City Engineer
City of Monticello
505 Walnut Street, Suite #1
Monticello, Minnesota 55362
Dear City Engineer:
Firm Name:
Address:
Phone:
1. The following bid is made for Community Center Roofing Improvements
2. The undersigned certifies that the contract documents listed in the instruction to bidders
have been carefully examined and that the site of the work has been personally inspected.
The undersigned declares that the amount and nature of the work to be done is understood
and that at no time will misunderstanding of the contract documents be pleaded. On the
basis of the contract documents, the undersigned proposes to furnish all necessary
apparatus, traffic control, and other means of construction, to do all the work and furnish
all the materials in the manner specified, to finish the entire project within the time
hereinafter specified, and to accept as full compensation therefore the sum stated below.
3. Item I: Base Bid:
Installing a watertight PVC roofing membrane for areas shown as base bid on the
provided map. Approximate roofing area 34,000 sf for a lump sum price of
dollars ($ )
Item II: Bid Alternate A:
Installing a watertight PVC roofing membrane for areas shown as Alternate A areas as
shown on the provided map. Approximate roofing area 21,000 sf for a lump sum price
of dollars ($ )
4. The undersigned further proposes to execute the contract agreement and to furnish
satisfactory contract performance and payment bonds within (10) days after notice of the
award of contract has been received. The undersigned further proposes to begin work as
specified, to complete the work on or before the date specified, and to maintain at all times
contract performance and payment bonds approved by the City in an amount equal to the
total bid.
5. Accompanying this bid is the bid security required to be furnished by the contract
documents, the same being subject to forfeiture in the event of default by the undersigned.
6
6. In submitting this bid, it is understood that the right is reserved by the owner to reject any
or all bids and to waive informalities.
7. This bid may not be withdrawn after the opening of the bids and shall be subject to
acceptance by the owner for a period of thirty (30) calendar days from the opening thereof.
8. If a corporation, what is the state of incorporation:
9. If a partnership, state full names of all co-partners:
OFFICIAL ADDRESS
Title
0
Title
Date:
FIRM NAME
INSTRUCTIONS TO BIDDERS
1. EXAMINATION OF PLANS, SPECIFICATIONS, AND SITE OF WORK
The bidder shall examine to his satisfaction the quantities of work to be done as determined from the
plans and specifications. Quantities indicated by the engineer on drawings or elsewhere are estimated
only, and bidders must rely on their own calculations. Bidders shall be thoroughly familiar with the
contract documents, including all general conditions and special conditions.
Bidders shall inform themselves of the character and magnitude of work and the conditions under
which the work is to be performed concerning the site of the work, the structure of the ground, the
existence of surface and ground water, availability of drainage, the obstacles which may be
encountered, means of approach to the site, manner of delivering and handling materials, facilities of
transporting equipment, traffic control, and all other relevant matters pertaining to the complete
execution of this contract. No plea of ignorance of conditions that exist or that may hereafter exist
or of difficulties that will be encountered in the execution of the work hereunder which result from
the failure to make necessary examinations and investigations will be accepted as sufficient excuse
for any failure or omission on the part of the contractor to fulfill in every detail all the requirements
of this contract or will be accepted as a basis for any claim whatsoever for extra compensation or for
an extension of time. No bidder may rely upon any statements or representations of any officer,
agent, or employee of the owner with reference to the conditions of the work, of the character of the
soil, or other hazards which may be encountered in the course of construction.
2. BID SECURITY
Each bid shall be accompanied by a bid security in the form and amount as specified in the
advertisement for bids. Such bid security is a guaranty that the bidder will enter into a contract with
the owner for the work described in the bid, and the amount of the bid security of a successful bidder
shall be forfeited to the owner as liquidated damages in the event that such bidder fails to enter into
a contract and furnish the required contract performance and payment bonds within ten (10) days of
notice of award.
3. CONTRACT DOCUMENTS
The contract documents will consist of the advertisement for bids, instructions to bidders, general
conditions, special conditions, bid form, form of contract, and all plans and drawings. These
documents are on file with the owner.
4. PREPARATION OF BID
A mandatory pre-bid meeting will be held for this project.
Pre-bid meetings are scheduled for the following dates located at the project site:
• June 3rd — 1:00 PM
June 4th — 11:00 AM
Bidders are to meet in the Community Center lobby near the climbing wall and bidders are
required to register by e -mailing matt. leonardgci.monticello.mn.us. If more than 10 people
are expected at any given meeting an additional meeting will be provided on request.
The bidder shall submit the bid on the forms provided by the engineer without removing them from
the bound contract documents. They shall also submit a duplicate bid on the additional unbound
forms provided by the City.
The blank spaces in the bid form shall be filled in correctly with ink where indicated for each and
every item for which a quantity is given, and the bidder shall state the prices for which he proposes
to do each item of the work contemplated.
The submitted bid shall be signed correctly with ink. If bid is made by an individual, his name and
post office address shall be shown. If made by a firm or partnership, the name and post office address
of each member of the firm or partnership shall be shown. If made by a corporation, the person
signing the bid shall show the name of the state under the law of which the corporation was chartered
and names, titles, and business addresses of the president, secretary, and treasurer. All bids from
corporations shall bear the official seal of the corporation.
S. CONDITIONS IN SUBMITTED BID
The bidder shall not stipulate in his bid any conditions not provided for on the Bid Form.
6. DELIVERY OF BIDS
This project will be bid using QuestCDN's on-line bidding tool known as VirtuBidTM
(vBidTM). Only bids received through vBidTMwill be accepted. See below for instructions on the
use of this bidding tool. 7. REJECTION OF BIDS
Bids may be rejected if they show any omission, alteration of form, additions not called for,
conditional bids, or alternate bids not specified, or irregularities of any kind. Bids in which the prices
are obviously unbalanced may be rejected.
8. WITHDRAWAL OF BIDS
A bidder may withdraw his bid without prejudice to himself provided he files a written request with
the owner before the hour of letting, and such withdrawn bid may be modified and resubmitted by
the bidder at any time prior to the hour set for the opening of bids.
9. OPENING OF BIDS
This project will be bid using QuestCDN's on-line bidding tool known as VirtuBidTM
(vBidTM). Only bids received through vBidTMwill be accepted. See below for instructions on the
use of this bidding tool.
GENERAL CONDITIONS
CITY OF MONTICELLO, MINNESOTA
1. IN GENERAL
The standard form of the American Institute of Architects entitled "The General Conditions of the
Contract" and containing Articles 1 to 14 inclusive is a part of these specifications, except that the
following general conditions shall take precedence over and modify any statements of the "General
Conditions of the Contract" and shall be used in connection with them as part of the contract
documents. A copy of these general conditions of the contract is on file in the owner's offices and
is subject to inspection by this contractor. Unfamiliarity with the terms of these general conditions
of the contract will not relieve this contractor of the terms contained therein. The word "architect"
in the general conditions of the contract shall be construed to mean the same as "engineer" in this
specification.
2. DEFINITIONS
The following terms when used in the contract documents have the intent and meaning as given
below:
(a) The "Owner" means the City of Monticello, Minnesota.
(b) "Engineer" means the consulting engineers as designated for the project by the owner, or in
this case a representative of the City.
(c) "Contract Documents" are the advertisement for bid, information to bidders, general
conditions, special provisions, special conditions, bid form, form of contract, and all plans
and drawings.
(d) "Inspector" means an authorized representative of the engineer assigned to make any or all
necessary inspections of the work performed and the materials furnished by the
contractor.
(e) "Laboratory" means the testing laboratory which may be approved by the engineer to inspect
and determine the suitability of materials.
(f) "Bidder" means an individual, firm, or corporation submitting a bid for the work
contemplated, acting directly or through a duly authorized representative.
(g) "Contractor" means the individual, firm, or corporation with whom the owner contracts to
complete the work and unless specified otherwise includes subcontractors.
(h) "Bid Form" means the prepared form so marked in the contract documents on which the
bidder is to or has submitted his, their, or its bid for the work contemplated.
(i) "Plans" means all approved drawings or reproduction of drawings pertaining to the
construction of the work and appurtenances.
0) "Specifications" means the directions, conditions, provisions, and requirements contained
herein, together with all written agreements made or to be made pertaining to the method
and manner of performing the work or to the quantities of materials to be furnished under
the contract.
(k) "Bid" means the written bid of the bidder on the form furnished for the work contemplated.
(1) "Bid Guaranty" means the security designated in the bid to be furnished by the bidder as a
guarantee of good faith to enter into a contract with the owner if the work is awarded to
him.
(m)"Contract" means the agreement covering the performance of the work and the furnishing of
10
materials in the construction of the work. The contract shall include the "contract
documents" and "contract bond", also any and all supplemental agreements which
reasonably may be required to complete the construction of the work in a substantial and
acceptable manner.
(n) "Contract Bond" means the approved form of security furnished by the contractor and his
surety or sureties as a guarantee of good faith on the part of the contractor to execute the
work in accordance with the terms of the contract.
(o) "Surety" means the individual or corporate body which is bound with and for the contractor
for the acceptable performance of the contract and for his payment of all obligations
pertaining to the work.
(p) The term "Work" of the contractor or subcontractor includes labor or materials or both.
(q) Meaning of expressions. In order to avoid cumbersome and confusing repetition of
expressions in these specifications and whenever it is provided that anything is or is to be
done, or as, or when, or where "contemplated", "required", "directed", "specified",
"authorized", "ordered", "given", "designated", "indicated", "considered necessary",
"permitted", "suspended", "approved", "acceptable", "unacceptable", "suitable",
"unsuitable", "satisfactory", "unsatisfactory", or "sufficient", it shall be taken to mean
and intend by or to the engineer.
3. INTERPRETATION OF PROPOSED CONTRACT DOCUMENTS
If any person contemplating submitting a bid for the proposed contract is in doubt as to the true
meaning of any part of the plans, specifications, or other proposed contract documents, he may submit
to the engineer a written request for an interpretation thereof. The person submitting the request will
be responsible for its prompt delivery. Any interpretation of the proposed documents will be made
only by addendum duly issued, and copy of such addendum will be mailed or delivered to each person
receiving a set of such contract documents and such other prospective bidder as have requested that
they be furnished with a copy of each addendum. The owner will not be responsible for any other
explanation or interpretations of the proposed contract documents.
4. FORM OF CONTRACT
The form of contract to be used shall be the form prescribed and provided by the owner in the
contract documents.
5. CONTRACT PERFORMANCE AND PAYMENT BONDS
Before entering into contract, successful bidders must furnish surety company contract performance
and payment bonds in full amount of contract with suitable penalties provided therein guaranteeing
faithful performance of contract and payment of all obligations arising thereunder in accordance with
terms thereof. Form of bond and surety thereon subject to approval of owner and shall cover work
done under contract for period of twelve (12) months beyond date set shown in original contract for
completion of same. The bonds shall be maintained in force for twelve months after completion of
the work and acceptance by the City. This contractor shall pay premium for bonds.
6. CONTRACTOR'S INSURANCE
No contractor or subcontractor shall commence work under this contract until he has obtained at his
own cost and expense all insurance required by this article, such insurance to be approved by the
owner and maintained by the contractor until final completion of the work. Completed operations
II
insurance shall also be maintained by the contractor for a period of one (1) year after final completion
date.
A. Workmen's Compensation Insurance
The contractor shall take out and maintain for the duration of this contract statutory
workmen's compensation insurance and employer's liability insurance as shall be
required under the laws of the state of Minnesota.
B. General Liability Insurance
1. Public Liability Insurance
The contractor shall take out and maintain during the life of this contract such
public liability and property damage insurance as shall protect him from all
claims for bodily injury, including accidental death, as well as from all claims
for property damage arising from operations under this contract. The minimum
limits which are required are: Public Liability, $1,000,000 per each occurrence,
General Aggregate, $1,000,000, and Worker's Compensation, $100,000
(employer's liability limit).
Such policy shall include coverage for:
(a) Injury to or destruction of any property arising out of the
collapse of or structural injury to any building or structure due:
i. to grading of land, excavation, borrowing, filling,
backfilling, tunneling, pile driving, coffer -dame work, or
caisson work, or
ii. to moving, shoring, underpinning, raising, or
demolition of any building or structure or removal or
rebuilding of any structural support thereof.
(b) Injury to or destruction of wires, conduits, pipes, mains,
sewers, tanks, tunnels, any similar property, and any apparatus in
connection therewith, beneath the surface of the ground or water,
caused by and occurring during the use of mechanical equipment for
the purpose of grading land, paving, excavating, drilling, borrowing,
filling, backfilling, or pile driving or injury to or destruction of
property at any time resulting therefrom.
(c) Injury to or destruction of any property arising out of
blasting or explosion.
2. Automobile Insurance
The contractor shall carry automobile insurance on all automotive equipment
owned, rented, or borrowed in the minimum amount of $500,000 combined single
limit.
3. Contractual Liability Insurance
The contractor agrees to hold harmless and indemnify the owner, the engineer, and
their agents from every claim, action, cause of action, liability, damage, expense,
12
or payment incurred by reasons of any bodily injury including death or property
damage resulting from the contractor's operations on this project.
4. Owner's Protective Liability and Property Damage Insurance
The contractor shall provide owner's protective liability and property damage
insurance in the name of the owner and the engineer insuring against bodily injury
and property damage liability in the limits set forth above for which they may
become legally obligated to pay as damages sustained by any persons caused by
accident and arising out of operations performed for the named insured by
independent contractors and general supervision thereof.
C. Builder's Risk --Fire and Extended Coverage Insurance
If the nature of the entire installation or portion thereof is such that it is insurable
against the perils of fire, extended coverage, vandalism, and malicious mischief,
such insurance shall be procured and maintained by the contractor in behalf of
himself, the owner, and his subcontractors on a complete value form.
Insurance certificates evidencing that the above insurance is in force with
companies acceptable to the owner and in the amounts required shall be submitted
to the owner for examination and approved concurrently with the execution of the
contract, after which they shall be filed with the owner. In addition to the normal
information provided on the insurance certificates, they shall specifically provide
that:
1. A certificate will not be modified except upon ten days' prior written notice to
the owner;
2. Coverage is included for blasting, collapse, and underground hazards; and
3. The contractual liability hazard has been insured.
7. COMPLIANCE WITH LAWS, BUILDING CODES, AND REGULATIONS
The bidder is assumed to have made themselves familiar with all codes, state laws, ordinances, and
regulations which in any manner affect those engaged or employed in the work, or the materials or
equipment used in or upon the improvement, or in any way affect the conduct of the work; and no
plea of misunderstanding will be considered on account of the ignorance thereof. The provision of
such codes, laws, or ordinances are deemed to be a part of these specifications, and the contractor
will be bound by the provisions thereof.
The contractor shall, and also by a surety, agree to indemnify and save harmless the owner and all of
its officers, agents, and servants against any claim or liability arising from or based on the violation
of any such law, ordinance, regulation, or decrees, whether by themselves or their employees.
If the contractor shall discover any provisions in the plans, contract, or these specifications, or any
direction of the engineer or inspector which is contrary to or inconsistent with any such law,
ordinance, regulation, or decree, they shall forthwith report its inconsistency to the engineer in
writing.
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A. Responsible Contractor Criteria
1. Any prime contractor or subcontractor that does not meet the minimum criteria
established for a "responsible contractor" as defined in Minn. Stat. § 16C.285,
subd. 3, or fails to verify that it meets those criteria is not a responsible contractor
and is not eligible to be awarded a construction contract for the Project or to
perform work on the Project.
2. Responding contractors shall submit to the City a signed statement under oath by
an owner or officer verifying compliance with each of the minimum criteria in
Minn. Stat. § 16C.285, subd. 3, at the time that it responds to this solicitation
document.
3. A prime contractor shall submit to the City, upon request, copies of the signed
verifications of compliance from all subcontractors.
4. A false statement under oath verifying compliance with any of the minimum
criteria shall make the prime contractor or subcontractor that makes the false
statement ineligible to be awarded a construction project and may result in
termination of a contract awarded to a prime contractor or subcontractor that
submits a false statement.
8. PERMITS AND LICENSES
The contractor shall procure all permits and licenses, pay all charges and fees, and give all notices
necessary and incidental to the due and lawful prosecution of work.
9. ASSIGNMENT OF CONTRACT
No assignment by the contractor of any principal construction contract or any part thereof or of the
funds to be received thereunder by the contractor will be recognized unless such assignment has had
the written approval of the owner and the surety has been given due notice of such assignment and
has furnished written consent thereto. In addition to the usual recitals in assignment contracts, the
following language must be set forth:
"It is agreed that the funds to be paid to the assignee under this assignment are
subject to a prior lien for services rendered or materials supplied for the
performance of the work called for in said contract in favor of all persons,
firms, or corporations rendering such services or supplying such materials."
10. SUBCONTRACTING
All subcontractors shall be subject to the approval of the owner and the engineer, and no subcontracts
shall be let without such approval.
According to Minnesota Statutes 471.425, Subd. 4a. The prime contractor is required to pay
any subcontractor within ten (10) days of the prime contractor's receipt of payment from the
City for undisputed services provided by the subcontractor. The prime contractor is required
to pay interest of 1'/2%/month of any part of a month to the subcontractor on any undisputed
amount not paid on time to the subcontractor. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
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$100, the prime contractor shall pay the actual penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from a prime
contractor must be awarded its costs and disbursements, including attorney's fees, incurred
in bringing the action.
11. CONTRACTOR'S RESPONSIBILITIES
The contractor shall furnish all necessary machinery, tools, labor, and material of every character
required and shall fully complete the work in accordance with the plans, specifications, and detail
drawings for the prices bid. The entire work to be performed under the contract for this improvement
is to be at the contractor's risk, and they are to assume the responsibility for and risk of all damages
to the work or to property adjacent to or on the line of said work. The contractor shall have charge
of and be responsible for the entire improvement until its completion and acceptance. Contractor
shall be liable for any defects which may appear to be discovered on their work.
Whenever the contractor is not present on the work, directions will be given to the superintendent or
foreman who may have immediate charge thereof and shall by them be received and strictly obeyed.
The contractor shall designate one person who shall have charge of the job and to whom the inspector
shall give directions. If any person employed on the work shall refuse or neglect to obey the
directions of the engineer or their duly authorized representative in anything relating to the work or
shall appear to be incompetent, disorderly, or unfaithful, they shall, upon the request of the engineer,
be at once discharged and not again employed upon any part of the work.
12. TERMINATION OF CONTRACTOR'S RESPONSIBILITY
Except as otherwise provided for in these specifications and in the contractor's bond, the contractor's
responsibility on the contract shall continue until final acceptance of the work by the owner upon
recommendation of the engineer, such acceptance to be made promptly after final completion of the
work and thereafter until all obligations contained in the contract shall have been fully performed by
the contractor according to the terms of the contract.
13. PROSECUTION OF WORK
All dealings of the owner will be with the contractor. No work shall be started until the contract has
been executed. Definite notice of intention to start work shall be given to the owner at least five (5)
days in advance of beginning the work. Such starting time shall be within ten (10) calendar days
after the date of receipt of notice to proceed. Should the prosecution of the work for any reason be
discontinued temporarily by the contractor with the consent of the engineer, the engineer shall be
notified at least twenty-four (24) hours before again resuming operations.
The contractor shall submit, at such times as may reasonably be requested by the engineer, schedules
which shall show the order in which the contractor proposes to carry on the work with dates at which
the contractor will start the several parts of the work and estimated dates of completion of the several
parts. If deemed necessary by the engineer, they shall have the right to change such schedule of
operation as required.
The work shall be prosecuted in such manner as to insure its completion within the time set for it in
the contract (September 30, 2020). In case of failure to prosecute the work in such a manner as to
ensure its completion within the date specified, the engineer shall have the right to require the
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contractor to place in operation such additional force and equipment as is deemed necessary.
14. LIMITATIONS OF OPERATIONS
In case of a dispute arising between two or more contractors engaged on the same work as to the
respective rights of each under these specifications, the engineer shall determine the matters at issue
and shall define the respective rights of the various interest involved in order to secure the completion
of all parts of the work in general harmony and with satisfactory results, and their decisions shall be
final and binding on all parties concerned and shall not in any way be a cause for claim for extra
compensation by any of the parties.
15. CONFORMITY WITH PLANS AND ALLOWABLE DEVIATIONS
No deviation from the plans for the work of the approved working drawings of the structures will be
permitted without the written order of the engineer.
16. COORDINATION OF PLANS AND SPECIFICATIONS
This contractor shall take no advantage of any apparent error or omission in the plans or
specifications, but the engineer shall be permitted to make such corrections and interpretations as
may be deemed necessary for the fulfillment to the intent of the plans and specifications.
Any work not herein or on the plans specifically specified but which may be fairly implied or
understood as included in the contract shall be done by the contractor without extra charge. Any
ambiguity or discrepancy in the plans and specifications shall be adjusted by using the best class of
work or materials.
In the case of any discrepancy between the scale and figures on all plans, drawings, etc., the figured
dimensions shall govern. In the case of any discrepancy between the quantities shown in the bid and
those shown on the plans, the plans shall prevail. In case any other discrepancy occurs between the
plans and these specifications, the decision of the engineer shall be decisive thereon.
17. CONTRACTOR'S RIGHT TO REQUEST CHANGES
If the contractor shall discover prior to or during construction anything in the plans or specifications
or in supplementary directions by the engineer which in the opinion of the contractor appears to be
faulty engineering or design, they shall forthwith advise the engineer in writing of the particulars. It
is understood and agreed that if no objection is raised by the contractor under the provisions of this
paragraph, the contractor waives any right to contest the provisions of this contract on the basis of
faulty engineering or design.
18. ALTERATIONS OF PLANS OR CHARACTER OF WORK
The engineer is given the right as the work progresses to make such alterations in the plans or in the
character of the work as may be considered necessary or desirable in order to complete fully and
perfect the construction of the work. Such changes shall in no way invalidate the contract.
The contractor will be informed in writing of all or any such alterations in character of work before
being ordered to perform such work. After receipt of such notice, the contractor will be given a
reasonable length of time to accept or to protest the performance of work covered by such alterations.
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Should the contractor, after having been notified and before any agreement has been reached, perform
any of the work covered by such alterations, it will be construed that contractor has accepted such
alterations of the work.
The plans and specifications show the work to be performed. Construction conditions may require
that minor changes be made in location and installation of the work and equipment to be furnished
and other work to be performed hereunder; and the contractor, when ordered by the engineer, shall
make such adjustments and changes in said locations and work as may be necessary without
additional charge, provided such adjustments and changes do not alter the character, quantity, or cost
of work as a whole, and provided further the plans and specifications showing such adjustments and
changes are furnished the contractor by the engineer within a reasonable time and before any work
involving such adjustments and changes are made.
19. INCREASED OR DECREASED QUANTITIES OF WORK
The engineer is given the right to increase or decrease any or all of the items specified in the plans,
bid, and contract, including the elimination of one or more of such items. Such changes shall in no
way invalidate the contract.
The owner, through the engineer, reserves the right to terminate the contract as it applies to the item
or items in question and to make such arrangements as he may deem necessary to complete such item
or items of work. No allowance for anticipated profits will be made.
20. CHANGES IN THE WORK
The owner, to the extent authorized by law, may order extra work or make changes by altering,
adding to, or deducting from the work without invalidating the contract, and the contract sum will be
adjusted accordingly. No such order for extra work or change shall be valid unless authorized by
official action of the owner and communicated to the contractor in writing. All such work shall be
executed under the conditions of the original contract, except that any claim for extension of time
caused thereby shall be adjusted at the time of ordering such change.
The value of any authorized extra work or changes shall be determined for purposes of compensating
the contract in one or more of the following ways:
A. By unit prices named in the contract wherever such unit prices are applicable to
the extra work or change;
B. By an acceptable lump sum proposed from the contractor;
C. By force account paid for in the following manner:
1. For all labor and foreman in the direct charge of the specific work, the
contractor will receive the actual wages paid for each and every hour that said
labor and foreman are actually engaged in such work, plus the cost of bond,
insurance, and taxes allowable to such wage cost, to which cost shall be added
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15% of the sum thereof. No charge shall be made by the contractor for
organization or overhead expenses;
2. For all materials used, the contractor will receive the actual cost of such
materials, including freight charges as shown by original receipted bills, to
which cost shall be added ten percent (10%) of the sum thereof.
Where materials are not specifically purchased for "force account" work but
are taken from the contractor's stock, the contractor shall submit an affidavit
of the quantity, price, and freight on such materials in lieu of original bills
and invoices. This affidavit shall be approved by the engineer;
3. For any machinery, trucks, or equipment, including fuel and lubricants
which it may be deemed necessary or desirable to use, the contractor will
receive a reasonable rental price for each and every hour that said machinery,
trucks, and equipment are in use on such work, and to which sum no
percentage will be added. Such rental price shall not exceed the rates
established by the A. G. C. for this district for comparable rentals and shall
be subject to the engineer's approval;
4. The compensation as herein provided shall be received by the contractor
as payment in full for work done by "force account," and said fifteen percent
(15%) for labor and said ten percent (10%) for materials shall be agreed to
cover profit, superintendence, general expense, overhead, bond premiums,
insurance, and the use of small tools and equipment for which no rental is
allowed;
5. The contractor or their representative and the engineer or their
representative shall compare records of work on a "force account" basis at the
end of each day. Copies of the records shall be made in triplicate on "force
account" forms provided for this purpose by the engineer and signed by both
parties. To all such claims for force account work, the contractor shall attach
receipted bills for or affidavits of materials used and freight receipts
recovering freight on such materials used, and said claims shall be presented
to the engineer for payment not later than the twentieth (20) day of the month
following that in which the work was actually performed and shall include all
labor charges and material charges insofar as they can be verified.
Should the contractor refuse or fail to execute the work as directed or to
submit the claim as required, the owner may withhold payment of all current
estimates until the contractor's refusal or failure is eliminated; or after giving
the contractor due notice, the owner may make payment for said work on a
basis of a reasonable estimate of the value of the work performed.
21. CLAIMS AND PROTESTS
If the contractor claims that any instructions by drawings or otherwise to be unfair or involve extra
cost under this contract for which they would claim extra compensation, they shall give the engineer
written notice thereof within a reasonable time after the receipt of such instructions and in any event
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before
proceeding to execute the work except in emergency endangering life or property, and the procedure
shall then be as provided for changes in the work. No such claim will be valid unless so made.
22. SUPERINTENDENCE AND SUPERVISION
The contractor shall keep on their work during its progress a competent superintendent and any
necessary assistants, all satisfactory to the engineer. The superintendent shall not be changed except
with the consent of the engineer unless the superintendent proves unsatisfactory to the contractor and
ceases to be in their employ. The superintendent shall represent the contractor in their absence, and
all directions given to the superintendent shall be as binding as if given to the contractor. Important
directions shall be confirmed in writing to the contractor. Other directions shall be so confirmed on
written request in each case.
The contractor shall give efficient supervision to the work using their best skill and attention, shall
carefully study and compare all drawings, specifications, and other instructions, and shall at once
report to the engineer any error, inconsistency, or omission which may be discovered; but they shall
not be held responsible for their existence or discovery.
The contractor will be supplied by the engineer copies of the plans and specifications. Said plans and
specifications shall be available on the work site at all times during the prosecution of the work.
Contractor shall give the work constant attention to facilitate the progress thereof and shall cooperate
with the engineer in setting and preserving stakes, bench marks, etc., and in all other things that are
necessary for satisfactory completion of the work contemplated.
23. ENGINEER'S STATUS
The engineer shall have general supervision and direction of the work. They are the agent of the
owner only to the extent provided in the contract documents and as authorized by law. They have
authority to stop the work whenever such stoppage may be necessary to insure proper execution of
the contract. They are recognized by both parties to the contract as the interpreter of the contract
documents. They shall, within a reasonable time, make decisions on all claims of the owner or the
contractor on all matters relating to the execution and progress of the work, or the interpretation of
the contract documents. The engineer shall decide any and all questions as to quality of material
furnished for the work and shall decide all questions regarding the interpretations of specifications
or plans relating to the work and shall determine the amount and quantity of the several kinds of work
performed and materials furnished which are to be paid for under the contract. Any work not
specifically specified on the plans but which may be fairly implied or understood as included in the
contract shall be done by the contractor without extra charge, and the engineer shall be permitted to
make such corrections and interpretations as may be deemed necessary for the fulfillment to the
extent of the plans and specifications. In the case of any discrepancy occurring between the plans
and specifications, the decision of the engineer is final.
24. INSPECTION OF WORK
The engineer and their representatives shall at all times have access to the work wherever it is in
preparation or progress, and the contractor shall provide proper facilities for such access and for
inspection.
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An inspector may be stationed on the work to report to the engineer as to the progress of the work
and the manner in which it is performed, and also to report when it appears that the materials
furnished or the work performed by the contractor fail to fulfill the requirements of the contract and
to call to the attention of the contractor any such failure or infringement. In case of any dispute
arising between the contractor and the inspector as to the material furnished or the manner of
performing the work, the inspector shall have the authority to reject materials or suspend the work
until such matter can be referred to and decided by the engineer. No advice which the inspector may
give the contractor shall be construed as binding upon the owner, nor will such advice release the
contractor from the fulfillment of the terms of the contract.
If the specifications, the engineer's instructions, laws, ordinances, or any public authority require any
work to be specially tested or approved, the contractor shall give the engineer timely notice of its
readiness for the inspection and, if the inspection is by another authority than the engineer, the date
fixed for such inspection. Inspections by the engineer shall be promptly made and where practicable
at the sources of supply. If any work shall be covered up without approval or consent of the engineer,
it must, if required by the engineer, be uncovered for examination at the contractor's expense.
Re-examination of questioned work may be ordered by the engineer; and if so ordered, the work must
be uncovered by the contractor. If such work is found in accordance with the contract documents,
the owner shall pay the cost of re-examination and replacement. If such work is found not in
accordance with the contract documents, the contractor shall pay such cost unless he shall show that
the defect in the work was caused by another contractor, in which event the owner shall pay the cost.
25. DELAYS AND EXTENSION OF TIME
If the contractor is delayed at any time in the progress of the work by an act or neglect of the owner
or the engineer or any employee of either or by any other contractor employed by the owner, or by
changes order in the work, or by strike, fire, unusual delay in transportation, unavoidable casualties,
or other causes beyond the contractor's control, or by any cause which the engineer shall decide to
justify the delay, then the time of completion shall be extended for such reasonable time as the owner
may decide; and the decision of the owner shall be binding on both parties and shall not be arbitrary
or unreasonable. No such extension shall be made for delay unless claim therefore is made in writing
to the engineer within seven (7) days after the period of delay shall have commenced. The contractor
shall not be entitled to extension of time for each one of several causes of delay operative
concurrently, but only for the actual period of delay, nor shall the contractor be entitled to an
extension for causes of delay if one of such causes for which extension is authorized above. The
contractor shall have no claim for damages against the owner for delay in performance of the contract
due to any act or omission of the owners of any of its representatives, and its sole remedy on account
thereof shall be its right to apply to the engineer for extension of time as provided herein.
26. CORRECTION OF WORK BEFORE FINAL PAYMENT
The contractor shall promptly remove from the premises all materials condemned by the engineer as
failing to conform to the contract, whether incorporated in the work or not, and the contractor shall
promptly replace and re -execute its own work in accordance with the contract documents and without
expense to the owner and shall bear the expense of making good all work of the other contractors
destroyed or damaged by such removal or replacement.
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All materials not conforming to the requirements of these specifications shall be considered as
defective; and all such materials, whether in place or not, will be rejected and shall be removed
immediately from the right-of-way unless otherwise permitted. No material which has been rejected,
the defects of which have been corrected or removed, shall be used until approval has been given. If
the contractor does not remove such condemned work and materials within a reasonable time fixed
by written notice, the owner may remove them and may store the material at the expense of the
contractor.
If the contractor does not pay the expense of such removal within ten (10) days thereafter, the owner
may upon ten (10) days' written notice sell such materials at auction or at private sale and shall
account for the net proceeds thereof after deducting all the cost and expenses that should have been
borne by the contractor.
27. CORRECTION OF WORK AFTER FINAL PAYMENT
Neither the final certificate, nor payment, nor any provision of the contract documents shall relieve
the contractor of responsibility for faulty material or workmanship; and unless otherwise specified,
he shall remedy any defects due thereto and pay for any damage to other work resulting there from
which shall appear within a period of one year from the date of final approval and acceptance by the
owner. The owner shall give notice of observed defects with reasonable promptness. All questions
arising under this article shall be decided by the engineer.
28. FAILURE TO COMPLETE WORK ON TIME
The contractor guarantees that they can and will complete the work within the time limit stated in the
agreement or within the time as extended as provided elsewhere in the contract documents. In as
much as the damage and loss to the owner which will result from the failure of the contractor to
complete the work within the stipulated time will be most difficult or impossible of accurate
assessment, the damage to the owner for such delay and failure on the part of the contractor shall be
liquidated at a daily rate in an amount as specified in the special provisions for each calendar day,
Sundays and holidays included, by which the contractor shall fail to complete the work or any part
thereof in accordance with the provisions hereof, and such liquidated damages shall not be considered
as a penalty. The owner will deduct and retain out of any money due or becomes due hereunder the
amount of liquidated damages; and in case those amounts are less than the amount of liquidated
damages, the contractor shall be liable to pay the difference upon demand.
Permitting the contractor to continue and finish the work or any part of it after the time fixed for its
completion or after the date to which the time for completion may have been extended shall in no
way operate as a waiver on the part of the owner of any of its rights under the contract.
Neither by the taking over of the work by the owner nor by the termination of the contract shall the
owner forfeit the right to recover liquidated damages from the contractor or its surety for failure to
complete the contract.
29. THE RIGHT OF THE OWNER TO DO THE WORK
If the contractor should neglect to prosecute the work properly or fail to perform any provision of the
contract, the owner, after three (3) days' written notice to the contractor, may, without prejudice to
any other remedy the owner may have, make good such deficiencies and may deduct the cost thereof
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from the payment then or thereafter due the contractor provided, however, that the engineer shall
approve both such action and the amount charged to the contractor.
30. RIGHT OF THE OWNER TO DECLARE CONTRACTOR IN DEFAULT
In addition to those instances specifically referred to in other articles herein, the owner shall have the
right to declare the contractor in default of the whole or any part of the work if:
A. The contractor becomes insolvent; or if
B. The contractor makes an assignment for the benefit of creditors pursuant to the
statutes of the state of Minnesota; or if
C. A voluntary or involuntary petition in bankruptcy is filed by or against the
contractor; or if
D. The contractor fails to commence work when notified to do so by the engineer; or
if
E. The contractor shall abandon the work; or if
F. The contractor shall refuse to proceed with the work when and as directed by the
engineer; or if
G. The contractor shall without just cause reduce its working force to a number which,
if maintained, would be insufficient in the opinion of the engineer to complete the
work in accordance with the approved progress schedule and shall fail or refuse
sufficiently to increase such working force when ordered to do so by the engineer;
or if
H. The contractor shall sublet, assign, transfer, convey, or otherwise dispose of its
contract other than as herein specified; or if
I. A receiver or receivers are appointed to take charge of the contractor's property or
affairs; or if
J. The engineer shall be of the opinion that the contractor is or has been willfully or
in bad faith violating any of the provisions of this contract; or if
K. The engineer shall be of the opinion that the contractor is or has been unnecessarily
or unreasonably or willfully delaying the performance and completion of the work,
or the award of necessary subcontracts, or the placing of necessary material and
equipment orders; or if
L. The engineer shall be of the opinion that the work cannot be completed within the
time herein provided therefore or within the time to which such completion may
have been extended provided, however, that the impossibility of timely completion
is, in the engineer's opinion, attributable to conditions within the contractor's
control; or if
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M. The engineer shall be of the opinion that the contractor is not or has not been
executing the contract in good faith and in accordance with its terms; or if
N. The work is not completed within the time herein provided therefore or within the
time to which the contractor may be entitled to have such completion extended.
Q. Before the owner shall exercise its right to declare the contractor in default by
reasons of the conditions set forth in items number A., D., E., F., G., J., K., L., M.,
and N., they shall give the contractor an opportunity to be heard on two days' notice
at which hearing the contractor may have a stenographer present provided,
however, that a copy of such stenographic notes, if any, shall be furnished to the
owner.
31. EXERCISE OF THE RIGHT TO DECLARE IN DEFAULT
The right to declare in default for any of the grounds specified or referred to in Article 29 hereof shall
be exercised by sending the contractor a notice, signed by the engineer, setting forth the ground or
grounds upon which such default is declared.
32. QUITTING THE SITE
Upon receipt of such notice, the contractor shall immediately discontinue all further operation under
this contract and shall immediately quit the site leaving untouched all plant materials, equipment,
tools, and supplies then on the site.
33. COMPLETION OF THE WORK AFTER DEFAULT
The owner, after declaring the contractor in default, may then have the work completed by such
means and in such manner, by contract with or without public letting, or otherwise as it may deem
advisable, utilizing for such purpose such of the contractor's plant, materials, equipment, tools, and
supplies remaining on the site, and also such subcontractors as it may deem advisable.
After such completion, the engineer shall make a certificate stating the expense incurred in such
completion, which shall include the cost of re -letting and also the total amount of liquidated damages
(at the rate provided for in the specifications) from the date when the work should have been
completed by the contractor in accordance with the terms hereof to the date of actual completion of
the work. Such certificate shall be binding and conclusive upon the contractor, his sureties, and any
person claiming under the contractor as to the amount thereof.
The expense of such completion as so certified by the engineer shall be charged against and deducted
out of such monies as would have been payable to the contractor if they had completed the work, the
balance of such monies, if any, subject to the other provisions of this contract to be paid to the
contractor without interest after such completion. Should the expense of such completion so certified
by the engineer exceed the total sum which would have been payable under this contract if the same
had been completed by the contractor, any such excess shall be paid by the contractor to the owner
upon demand.
34. PARTIAL DEFAULT
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In case the owner shall declare the contractor in default as to a part of the work only, the contractor
shall discontinue such part, shall continue performing the remainder of the work in strict conformity
with the terms of the contract, and shall in no way hinder or interfere with any other contractors or
persons whom the owner may engage to complete the work as to which the contractor was declared
in default.
The provisions of the clauses herein relating to declaring the contractor in default as to the entire
work shall be equally applicable to a declaration of partial default, except that the owner shall be
entitled to utilize for completion of the part of the work as to which the contractor was declared in
default only such plant, materials, equipment, tools, and supplies as had been previously used by the
contractor on such part.
35. SCOPE OF PAYMENT
The contractor shall receive and accept the compensation as herein provided in full payment for
furnishing all materials, labor, tools, equipment, royalties, fees, insurance, permits, bonds, etc., and
for performing all work contemplated and embraced under the contract, and also for all loss or
damage arising out of the nature of the work or from the action of the elements until its final
acceptance by the owner, and for all risks connected with the prosecution of the work, and also for
all expenses incurred by or in consequence of the suspension or discontinuance of said prosecution
of the work as herein specified and for completing all of the work embraced in the contract.
The contractor shall under this contract price furnish and pay for all material and incidental work,
furnish all accessories, and do everything which may be necessary to carry out the contract in good
faith, which contemplates everything completed in good working order and of good material with
accurate workmanship.
36. APPLICATION FOR PAYMENTS
The contractor shall submit to the engineer an application for each payment verified as required by
law for claims against the owner and, if required, receipts or other vouchers showing his payments
for materials and labor, including payments to subcontractors.
Application for progress payments authorized by the contract shall be submitted at least twenty (20)
days before each payment falls due and, if required, the contractor shall, before the first application,
submit to the engineer a schedule of values of the various parts of work, including the quantities
aggregating the total sum of the contract divided so as to facilitate payments to subcontractors made
out in such form and supported by such evidence as to its correctness as the engineer may direct. In
applying for payments, the contractor shall submit a statement based upon this schedule, supported
by such evidence as the engineer may direct, showing his right to payment claimed. Payment claimed
on account of materials delivered and suitably stored at the site but not incorporated in the work shall,
if required by the engineer, be conditioned upon submission by the contractor of bills of sale or such
procedure as will establish the title of the owner to such material or otherwise adequately protect the
interest of the owner. The engineer will examine claims for payment promptly, and its determination
of the amount due on progress payment will be final.
37. PARTIAL PAYMENT
Unless payments are withheld by the owner for reasons hereinbefore stated, payment will be made
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at least once a month on a basis of ninety percent (90%) of the work done provided the work is
progressing to the satisfaction of the engineer.
Monthly estimates may include the value of acceptable materials required in the construction which
have been delivered on the site of the work or adjacent railway siding and for which acceptable
provisions have been made for their preservation and storage. From the total value of the materials
so reported, ten percent (10%) will be retained. Such material, when so paid for by the owner, shall
become the property of the owner; and in the event of the default on the part of the contractor, the
owner may use or cause to be used such materials in the construction of the work provided for in the
contract. The amount thus paid by the owner for materials shall go to reduce estimates due the
contractor as the material is used in the work.
Vouchers will be passed for payment by the owner not later than the tenth (10th) of the following
month unless delayed by requirements for examination or auditing by other authorities.
38. CERTIFICATES OF PAYMENT
If the contractor has made application as above, the engineer shall, not later than the date when each
payment falls due, issue to the contractor a certificate for such amount as it decides to be properly
due.
No certificate issued nor payment made to the contractor, not partial, or entire, use, or occupancy of
the work by the owner, shall be acceptance of the work or materials not in accordance with this
contract.
39. PAYMENTS WITHHELD
The owner may withhold, in addition to retained percentages, from payment to the contractor such
an amount or amounts as may be necessary to cover:
A. Defective work not remedied;
B. Claims for labor or materials furnished the contractor or subcontractor or reasonable
evidence indicating probable filing of such claims;
C. Failure of the contractor to make payments properly to subcontractors or for
material or labor;
D. A reasonable doubt that the contract can be completed for the balance then unpaid;
E. Evidence of damage alleged to be caused by the contractor to other persons or
property in connection with the work under the contractor for which claim has been
or will be asserted against the contractor, the owner, or the engineer.
The owner may disburse and shall have the right to act as agent for the contractor in disbursing such
funds as have been withheld pursuant to this paragraph to the party or parties who are entitled to
payment therefrom, but the owner assumes no obligation to make such disbursement. The owner
will render to the contractor a proper accounting of all such funds disbursed.
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40. FINAL INSPECTION
The engineer will make final inspection of all work included in the contract of any portion thereof as
soon as practicable after notification by the contractor that such work is nearing completion. If such
work is not acceptable to the engineer at the time of their inspection, they will advise the contractor
in writing as to the particular defects to be remedied before such work can be accepted. If within a
period of ten (10) days after such notification the contractor has not taken steps to speedily complete
the work as directed, the engineer may, without further notice and without in any way impairing the
contract, make such other arrangements as they may deem necessary to have such work completed
in a satisfactory manner. The cost of so completing such work shall be deducted from any monies
due or which may become due the contractor on his contract.
41. FINAL PAYMENT
Upon completion of the work and its acceptance by the engineer, the engineer will prepare a final
estimate containing complete quantities of each and every item of work performed by the contractor
and the value thereof. Upon acceptance of said final estimate by the contractor, the engineer will
certify in writing to the owner as to the completion and its acceptance of the work and to the entire
amount and value of each and every item of work performed in accordance with the terms of the
contract. Unless as herein provided, the owner will accept the certificate and final estimate for final
payment and will notify the contractor and its surety or sureties of the acceptance of the work. The
action of the owner and the engineer by which the contractor is to be bound and the contract
concluded according to the terms thereof shall be evidenced by the aforesaid certificate and final
payment. All prior certificates or estimates upon which payments may have been made are merely
partial estimates and subject to correction in the final payment.
Before final payment is made for the work on this project, the contractor must make a satisfactory
showing that they have complied with the provisions of Minnesota Statutes Annotated 290.92
requiring the withholding of state income tax for wages paid employees on this project. Receipt by
the clerk of the owner of a certificate of compliance from the Commissioner of Taxation will satisfy
this requirement. The contractor is advised that before such certificate can be issued, they must first
place on file with the Commissioner of Taxation an affidavit that they have complied with the
provisions of M.S.A. 290.92. The required affidavit form will be supplied by the Commissioner of
Taxation, Centennial Building, St. Paul, Minnesota 55101, on request.
Final payment will not be made until the contractor shall have filed with the owner evidence in the
form of an affidavit and such other evidence as may be required that all claims against them by
reasons of the contract have been fully paid or satisfactorily secured. In case such evidence is not
furnished, the owner may retain out of any amount due said contractor sums sufficient to cover all
claims unpaid.
42. NO WAIVER OF LEGAL RIGHTS
The owner or its engineer shall not be precluded or stopped by any measurement, estimate, or
certificate made or given by them or by any of their agents or employees, under any provision or
provisions of the contract, any time either before or after the completion and acceptance of the work
and payment thereof pursuant to any measurements, estimate, or certificate, from showing at any
time that any such measurements, estimate, or certificate is untrue or incorrectly made in any
particular, or that the work or materials or any part thereof do not conform in fact to specifications
26
and contract, and the owner shall have the right to reject the whole or any part of the aforesaid work
or material should the said measurement, estimate, certificate, or payment be found or be known to
be inconsistent with the terms of the contract or otherwise improperly given, and the owner shall not
be precluded or stopped notwithstanding any such measurement, estimate, certificate and payment
in accordance herewith from demanding and recovering from the contractor and his surety such
damages as it may sustain by reasons of his failure to comply with the terms of the specifications and
contract.
Neither the acceptance of the owner or its engineer or any of their agents or employees, nor any
certificates by the engineer for payment of money, nor any payment for, nor acceptance of the whole
or any part of the work by the owner or its engineer, nor any extension of time, nor any possession
taken by the owner or its employees shall operate as a waiver of any portion of the contract or any
power herein reserved by the owner or any right to damages herein provided, nor shall any waiver of
any breach of the contract be held to be a waiver of any other or subsequent breach.
43. DEFENSE OF CLAIMS OR SUITS
The contractor shall indemnify and save harmless the owner and all of its officers, agents, and
employees from any and all loss, damages, expense, including cost and expense and attorney's fees
of litigation arising from all suits, actions, or claims or any character, names, and description brought
for or on account of any injuries or damages received or sustained by any person or persons or
property by or from the said contractor or by or in consequence of any neglect in safeguarding the
work or through the use of unacceptable materials in constructing the work or by or on account of
any act or omission, neglect, or misconduct of said contractor, or by or on account of any claims or
amounts recovered for any infringement of patent, trademarks, or copyright, or from any claims or
amounts arising or recovered under the "Worker's Compensation Law," or any other law, bylaw,
ordinance, order, or decree, and so much of the money due the said contractor under and by virtue of
his contract as shall be considered necessary by the owner may be retained for the use of said owner;
or in case no money is due, its surety shall be held until such suit or suits, action or actions, and claim
or claims for injuries or damages as aforesaid shall have been settled and suitable evidence to that
effect furnished to the owner.
The unauthorized use by the contractor of public or private property for any purpose may be
considered an injury or damage to the property so used.
No monies payable under the contract or any part thereof except the estimate for the first month or
period shall become due and payable, if the owner so elects, until the contractor shall satisfy the said
owner that they have made a satisfactory settlement for all materials and equipment used in or upon
the work and labor done for the preceding month in connection therewith.
44. PATENTED DEVICES, MATERIALS, AND PROCESSES
If the contract requires or the contractor desires the use of any design, device, material, or process
covered by letters, patent or copyright, trademark, or trade name, they shall provide for such use by
suitable legal agreement with the patentee or owner, and a copy of said agreement shall be filed with
the owner. If no such agreement is made or filed as noted, the contractor and the surety shall
indemnify and save harmless the owner from any and all claims for infringement by reason of the
use of any such patented design, device, material, or process, or any trademark or trade name or
copyright in connection with the work agreed to be performed under the contract and shall indemnify
27
the owner for any costs, expenses, and damages which it may be obliged to pay, including cost,
expense, attorney's fees incident to litigation by reason of any such infringement at any time during
the prosecution or after the completion of the work.
45. MATERIALS
Unless otherwise specified, all materials shall be new, and both workmanship and material shall be
of good quality. The contractor shall, if required, furnish satisfactory evidence as to the kind and
quality of materials or tools used by them.
The source of supply of the materials to be used shall be approved by the engineer before delivery is
started. The approval of the source of any material will stand only so long as the material itself
conforms to the specifications. Only materials conforming to the requirements of these specifications
shall be used in the work. The source of any material shall not be changed at any time without the
written approval of the engineer. The contractor may be required at any time to furnish a complete
statement of the original composition and manufacturer of any or all materials required in the work
or to submit samples of the same.
Materials shall be stored so as to insure the preservation of their quality and fitness of the work; and
such materials, even though approved before storage, shall be subject to test and must meet the
requirements of these specifications at the time it is proposed to use them in the work. Materials
shall be stored in a manner that will facilitate inspection.
The portion of the site or right-of-way not required for public travel may, with the consent of the
engineer, be used for storage purposes and for the placing of the contractor's plant and equipment;
but any additional space required, unless otherwise stipulated, shall be provided by the contractor at
its expense.
All materials, supplies, and articles furnished shall, whenever so specified and otherwise wherever
practicable, be the standard stock products of recognized reputable manufacturers.
From the commencement of the work until the completion of the same, the contractor shall be solely
responsible for the care of the work covered by this contract and for the materials delivered at the
site intended to be used in work, and all injury or damage to the same from whatever cause shall be
made good at its expense before the final estimate is made. Contractor shall provide means of
protection for and shall protect all materials intended to be used in the work and all work in progress
as well as completed work. Contractor shall take all necessary precautions to prevent injury or
damage to the work in progress of construction by flood, freezing, or from inclemency's of the
weather at any and all times, and only approved methods shall be used for this purpose.
When tests of materials are necessary, such tests shall be made by and at the expense of the contractor
unless otherwise provided. The contractor shall afford such facilities as the engineer may require for
collecting and forwarding samples and shall not use the materials represented by the samples until
tests have been made and the materials have been found to satisfy the requirements of these
specifications. The contractor in all cases shall furnish the required samples without charge.
All materials not conforming to the requirements of these specifications shall be considered as
defective and all such materials, whether in place or not, will be rejected and shall be removed
immediately from the right-of-way unless otherwise permitted. No material which has been rejected,
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the defects on which have been corrected or removed, shall be used until approval has been given.
If the contractor does not remove such condemned work and materials within a reasonable time fixed
by written notice, the owner may remove them and may store the materials at the expense of the
contractor. If the contractor does not pay the expense of such removal within ten days thereafter, the
owner may, upon ten days' written notice, sell such materials at auction or private sale and shall
account for the net proceeds thereof after deducting all the costs and expenses that should have been
borne by the contractor.
The contractor shall promptly remove from the premises all materials condemned by the engineer as
failing to conform to the contract whether incorporated in the work or not, and the contractor shall
promptly replace and re -execute its own work in accordance with the contract documents without
expense to the owner and shall bear the expense of making good all work of the other contractors
destroyed or damaged by such removal or replacement.
46. DEFECTIVE WORK
All work not conforming to the requirements of these specifications shall be considered as defective
and will be rejected. The contractor shall remove and renew or repair all such defective work as
ordered in writing by the engineer. Should the contractor fail or refuse to remove or renew any
defective work performed previously or to make any necessary repairs in an acceptable manner and
in accordance with the requirements of these specifications within the time indicated in writing, the
engineer shall have the authority to cause the unacceptable or defective work to be removed and
renewed or repaired at the contractor's expense. Any expense incurred by the owner in making these
removals, renewals, or repairs which the contractor has failed or refused to make shall be paid for
out of any monies due or which may become due the contractor or may be charged against the
"contract bond" deposited; and continued failure or refusal on the part of the contractor to make any
or all necessary repairs promptly, fully, and in an acceptable manner shall be sufficient cause for the
owner at its option to purchase materials, tools, and equipment, and employ labor or to contract with
any other individual, firm, or corporation to perform the work. All costs and expenses incurred
thereby shall be charged against the contractor and the amount thereof deducted from any monies
due or which may become due them under this contract or shall be charged against the "contract
bond" deposited. Any work performed as described in this paragraph shall not relieve the contractor
in any way from its responsibility for the work performed by them.
The owner shall also have authority to take over and use defective work without compensation to the
contractor when the contractor fails or refuses to rebuild such faulty work.
47. PROTECTION OF THE WORK
The contractor shall furnish, erect, and maintain good and sufficient lighted barricades at all
approaches to the work and as necessary to protect the work and the public. Contractor shall protect
all portions of the improvements from damage or defacement and shall keep all traffic and extraneous
loads off from the several parts of the improvement for the periods of time herein specified or as
required by the engineer.
Where the work is carried on in or adjacent to any street, alley, or public place, the contractor shall
at its own expense furnish and erect such barricades, fences, lights, and danger signals and shall
provide such watchmen and shall take such other precautionary measures for the protection of
29
persons and property and of the work as are necessary. Excavations in or adjacent to public streets
or alleys in which water stands more than one foot (1) deep shall be securely barricaded with a snow
fence so as to prevent access by small children at all times work is not being carried on at the site of
excavation. Barricades shall be painted in a color that will be visible at night. From sunset to sunrise,
the contractor shall furnish and maintain at least two (2) flashing amber lights at each barricade. A
sufficient number of barricades shall be erected to keep vehicles from being driven on or into any
work under construction. The contractor shall furnish watchmen in sufficient numbers to protect the
work.
When a detour is necessary because a street is blocked by the work, the engineer shall designate its
route, and the contractor shall furnish and post detour signs of type and size as required by the owner
at places designated by the engineer.
When existing sewers have to be taken up and removed, the contractor shall at its own cost and
expense provide and maintain temporary outlets and connections for all private or public drains and
sewers. The contractor shall also take care of all sewage and drainage which will be received from
these drains and sewers; and for this purpose, they shall provide and maintain at their own expense
adequate pumping facilities and temporary outlets or diversions. The contractor at its own expense
shall construct such troughs, pipes, or other necessary structures and be prepared at all times to
dispose of drainage and sewage received from these temporary connections until such time as the
permanent connections are built and in service. The existing sewers and connections shall be kept in
service and maintained under the contract except where specified or ordered to be abandoned by the
engineer. All water or sewage shall be disposed of in a satisfactory manner so that no nuisance is
created and so that the work under construction will be adequately protected.
At all shaft sites and on all open cut work, the contractor shall provide and maintain free access to
fire hydrants, water and gas valves, manholes, and similar facilities. Gutters and waterways shall be
kept open or other satisfactory provisions made for the removal of storm water.
The contractor shall provide at its own cost and expense all methods for adequately draining the work
and shall assume full responsibility and liability for damage to any persons or property resulting from
such damage. No separate compensation will be paid for sub -drains or other methods of draining,
but the cost thereof shall be merged with such contract pay items as are provided in the bid and
contract.
No trees shall be cut except upon the specific authority of the engineer. Trees adjacent to the work
shall be protected from all damage by the construction operations.
L1:�17.110hTH M IIIJ 0.14 RI 01LIIM101U:113LI/II61DILIIP
All damage done to existing improvements during the progress of this improvement shall be repaired
by the contractor under the direction of the engineer. Such repairs shall be made according to the
requirements of the standard specifications of the village or city for various types of improvements
or classes of work required.
The contractor shall be entirely responsible for the protection of all improvements that are not
designated by the engineer to be removed for proper construction of the project.
49. PROTECTION AND RESTORATION OF PROPERTY
Where the work passes over or through private property, the owner will secure right-of-way or
easement. The contractor shall not receive any extra compensation or be entitled to any extras
because of delay on the part of the owner in obtaining right-of-way or easement.
The contractor shall not enter upon private property for any purpose without having previously
obtained permission from the owner. The contractor shall be responsible for the preservation of and
shall use every precaution to prevent damage to all trees, shrubbery, plants, lawns, fences, culverts,
bridge, pavements, driveways, sidewalks, etc.; all water, sewer and gas lines; all conduits, all
overhead pole lines or appurtenances thereof; and all other public or private property along or
adjacent to the work.
The contractor shall notify the proper representatives of any public utility, corporation, and company
or individual not less than 48 hours in advance of any work which might damage or interfere with
the operation of their or his property along or adjacent to the work. The contractor shall be
responsible for all damages or injury to property of any character resulting from any act, omission,
neglect, or misconduct in the manner or method of executing the work, or due to its non -execution
of the work, or at any time due to defective work or materials. Contractor shall restore or have
restored at its own cost and expense such property to a condition similar or equal to that existing
before such damage or injury was done by repairing, rebuilding, or otherwise restoring as may be
directed; or contractor shall make good such damage from injury in a manner acceptable to the owner
or the engineer. In case of failure on the part of the contractor to restore such property or make good
such damage or injury, the engineer may, upon 48 hours' written notice under ordinary circumstances
and without notice when a nuisance or hazardous condition results, proceed to repair, rebuild, or
otherwise restore such property as may be determined necessary, and the cost thereof will be deducted
from any monies due to the contractor under this contract. If not so deducted, the contractor will be
obligated to forthwith reimburse the owner for the cost thereof.
Prior to construction, the contractor shall obtain field locations or other assistance as may be required
to determine the existence and location of gas main and other private utilities as well as public utilities
of the village, city, county, or state which may be underground or overhead within street and highway
right-of-way or within easements and which may be interfered with under this contract.
Existing underground, surface, or overhead structures are not necessarily shown on the plans, and
those shown are only approximately correct; and no responsibility is assumed by the owner or the
engineer for the accuracy of location. The contractor shall make such investigations as are necessary
to determine the extent to which existing structures may interfere with the work contemplated under
this contract.
The sizes, locations, and depths of such structures as are shown on the plans and profiles are only
approximately correct, and the contractor shall satisfy themselves as to the accuracy of the
information given.
The contractor shall not claim or be entitled to receive compensation for any damages sustained by
reason of the inaccuracy or the omission of any of the information given on the drawings relative to
the surface, overhead, or underground structures, or by reason of his failure to properly protect and
to maintain structures.
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The contractor is to exercise extreme care in crossing or working adjacent to all utilities and shall be
responsible to protect and maintain their operation during the time the work is in progress. The
contractor shall restore at his own expense any public structures such as water mains, water
connections and appurtenances, sewers, manholes, catch basins, and sewer connections which are
damaged or injured in any way by his acts.
The owner shall be indemnified and saved harmless from any suit or expense claim brought for or
on account of any damage, maintenance, removal and/or replacement, or relocation of mains,
conduits, pipes, poles, wires, cables, or other such structures of private utility firms or corporations,
whether underground or overhead, that may be caused or required by the contractor during the time
the work is in progress; however, in cases where the alignment as shown on the plans coincides with
the existing location of either an overhead or underground privately owned utility (installed and
located in accordance with a permit issued by the village or city) so that, in the opinion of the
engineer, the relocation of said utility is required to complete the installation, the owner shall provide
for such relocation.
50. PRIVILEGES OF CONTRACTOR IN STREETS, ALLEYS, AND RIGHTS-OF-WAY
For the performance of the contract, the contractor will be permitted to occupy such portions of streets
or alleys, other public places, or other rights-of-way as shown on the plans or as permitted by the
engineer. A reasonable amount of tools, materials, and equipment for construction purposes may be
stored at such space but not more than is necessary to avoid delays in the construction. Excavated
and waste materials shall be piled or stacked in such a way as not to interfere with spaces that may
be designated to be left free and unobstructed, nor inconvenience occupants of adjoining property.
Other contractors of the owner may, for all purposes, required by their contracts, enter upon the work
and premises used by the contractor, and the contractor shall give to other contractors of the owner
all reasonable facilities and assistance for the completion of adjoining work. Any additional grounds
desired by the contractor for his use shall be provided by him at his own cost and expense.
Where the work encroaches upon any right-of-way of any railway or state or county highway, the
owner will secure the necessary easement or permit for the work. Where railway tracks or such
highways are to be crossed, the contractor shall observe all the regulations and instructions of the
railway company and highway department as to methods of doing the work or precautions for safety
to property except the right-of-way shall be made by the contractor at his expense. The contractor
will not be paid direct compensation for such railway or highway crossings unless so provided in the
special provisions and bid.
51. WORK DURING INCLEMENT WEATHER
Due to the susceptibility of the CRS -2 oil to rain during and immediately following installation, the
contractor shall not schedule any sealcoat operations during periods when rain or scattered showers
are forecast. The forecast shall be as per the KARE 11 TV weather report or WCCO AM radio on
the day preceding work.
If the contractor performs sealcoating operations during periods of forecasted rain or scattered
showers and it rains, he shall be liable for all cleanup, mitigative work, and repairs or replacement as
necessary to achieve clean curbs, uniform appearing sealcoat, and adherence of the aggregate to the
street surface without stripping. The contractor shall not be entitled to extra compensation for this
work.
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52. NIGHT WORK
Work shall be done at night only in the case of emergency and only upon the direction of the engineer.
The engineer has the right to order work to be carried on at night if, in his opinion, it is for the best
interest of the owner. Work performed after dark shall be adequately illuminated and suitable, and
sufficient lighting facilities shall be provided for this work. No extra compensation will be allowed
the contractor for work under this item.
53. USE OF EXPLOSIVES
If it is necessary to use explosives in the performance of the work, the contractor shall take out
permits and comply with all the laws, ordinances, and regulations governing same. He shall fully
protect all completed works as well as all overhead surface or underground structures and shall be
liable for any damage done to the work or to other structures on public or private property and injuries
sustained by persons by reason of the use of explosives in his operations. Explosives shall be
handled, used, and fired only by experienced men. All firing shall be done by electricity. All
explosive supplies shall be safely stored and protected in an approved manner. All such storage
places shall be marked clearly "DANGEROUS --EXPLOSIVES." Caps or other exploders shall not
be stored at the place where dynamite or other explosives are stored.
54. NOISE ELIMINATION
The contractor shall eliminate noise to as great an extent as possible at all times. Air compressing
plant shall be equipped with silencers, and the exhausts of all gasoline motors or other power
equipment shall be provided with mufflers.
55. WATER
The contractor shall make arrangements with the proper village or city officials and/or private parties
for obtaining any water which may be needed.
56. SANITARY PROVISIONS
The contractor shall comply with all laws, rules, and regulations of the state and local health
authorities and shall take the necessary precautions to avoid unsanitary conditions.
Suitable sanitary conveniences for the use of all persons employed on the work properly screened
from public observation shall be provided and maintained by the contractor.
57. FOSSILS
If any fossils or treasure or other unusual or valuable geological formations are found in the progress
of excavating, such fossils, treasure, or samples of geological formations shall be carefully preserved
by the contractor, who shall convey such items to the engineer. These items shall become the
property of the owner.
58. ACCIDENT PREVENTION
Precaution shall be exercised at all times for the protection of persons (including employees) and
property. The safety provisions of applicable laws, building, and construction codes shall be
33
observed. Machinery, equipment, and all hazards shall be guarded in accordance with the safety
provisions of the Manual of Accident Prevention in Construction, published by the Associated
General Contractors of America, to the extent that such provisions are not in contravention of
applicable laws.
59. "OR EQUAL" CLAUSE
Whenever in any of the contract documents any article, appliance, device, or material is designated
by the name of the manufacturer or vendor or by any proprietary name and such name is not followed
by the words "or equal," it shall be deemed that such words "or equal' to follow such designation
unless the context clearly requires a contrary construction. Any article or material equaling the
standards fixed may be used in place of that specifically mentioned by the specifications providing
that the material proposed is first submitted to and accepted by the owner or his authorized
representative.
60. LABOR
None but competent labor shall be employed on this work. Wherever mechanical work is required,
it shall be performed by skilled labor.
The foreman or other person directing the work shall be competent, sober, and reliable, and shall
extend every facility to the engineer to enable him to properly discharge his duties and shall furnish
such help as may be necessary to facilitate the inspection of materials.
The owner reserves the right to require the removal of any particular workman or workmen on the
job if in the judgment of the engineer it shall be for the best interests of the work that such particular
workman or workmen be removed.
Wherever possible, local workers shall be given preference over imported workers providing that
they are equally competent at the work applied for.
The contractor will not be allowed added compensation for any work performed on Saturdays,
Sundays, or legal holidays.
61. DISCRIMINATION BASED ON RACE, CREED, COLOR PROHIBITED IN
CONTRACT
"Every contract for or on behalf of the owner shall be deemed to contain provisions by which the
contractor agrees:
That in the hiring of common or skilled labor for the performance of any work under
any contract or any subcontract hereunder, no contractor, material supplier, or
vendor shall, by reason of race, creed, or color discriminate against the person or
persons who are citizens of the United States who are qualified and available to
perform the work to which such employment relates;
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2. That no contractor, material supplier, or vendor shall in any manner discriminate
against or intimidate or prevent the employment of any such person or persons, or
on being hired prevent or conspire to prevent any such person or persons from the
performance of work under any contract on account of race, creed, or color;
3. Any violation of this section shall be a misdemeanor; and
4. That this contract may be canceled or terminated by the owner, and all money due
or to become due hereunder may be forfeited for a second or any subsequent
violation of the terms of conditions of this contract." (Section 181.59 Minnesota
Statutes)
62. SITES TO BE KEPT CLEAN
The contractor shall clean and keep clean from waste materials or refuse resulting from his
operations, the site of work, the streets, the work, and public property occupied by him. Equipment
not usable on the work shall be promptly removed and the adjacent premises maintained in a neat
and orderly condition at all times. Advertising signs in general will not be permitted on the work.
Upon completion of the work and before acceptance and final payment shall be made, the contractor
shall remove from the street and adjacent property all surplus and discarded materials from the work
sites, including, equipment, rubbish, and temporary structures; restore in an acceptable manner all
property, both public and private which has been damaged during the prosecution of the work; and
shall leave the site in a neat and presentable condition.
63. MEASUREMENTS
Before ordering any material or doing any work, each contractor shall verify all measurements and
shall be responsible for the same.
No extra charge or compensation will be allowed on account of difference between actual dimensions
and measurements indicated on the drawings; any difference which may be found shall be submitted
to the engineer for consideration before proceeding with the work.
U.S. standard measures will be used in the measurement of all work acceptably completed, and such
measurements will be used as a basis for the computation of the quantities of work performed. Linear
measurements will be taken horizontally on all work except structures which will be measured
according to the neat lines shown on the plans or as ordered. Where work is to be paid for by units
of length, area, volume, or weight, only the net amount of work actually done as it shall appear in the
finished work and measured as hereinafter specified shall be paid for, local customs to the contrary
notwithstanding. For the estimating of quantities in which the computation of areas by geometric
methods would be comparatively laborious, it is stipulated and agreed that the planimeter shall be
considered an instrument of precision adapted to the measurement of such areas.
35
64. GUARANTEE
Prior to final payment on the project the contractor shall provide a separate warranty bond to cover
the warranty period. The contractor shall be held responsible for any and all defects in workmanship
or materials which may be developed in any part of the entire installation furnished by him and upon
written notice by the engineer shall immediately replace and make good without expense to the owner
any such faulty materials including installation and damage done by reason of same during the period
of two (2) years from the date of final approval and acceptance of the installation by the owner. This
shall include, among other things: striping of aggregate and/or bleeding of CRS -2.
Should the contractor fail to make good the defective work within a period of thirty (30) days of such
notification after written notice has been given him, the owner may repair or replace the defective
work charging the expense of same to the contractor.
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SPECIAL PROVISIONS
Community Center Roofing
PART 1 GENERAL
1.1 SECTION INCLUDES
A. Overlay Single -Ply: EPDM.
B. PVC thermoplastic membrane attached with mechanical fasteners.
C. EPS Fan Fold attached with mechanical fasteners.
D. EPS Type II (tapered), loosely laid.
E. Fiber Roof Board, loosely laid.
F. Prefabricated flashings, corners, parapets, stacks, vents, and related details.
G. Fasteners, adhesives, and other accessories required for a complete roofing installation.
H. Traffic Protection.
1.2 REFERENCES
A. NRCA - The NRCA Roofing and Waterproofing Manual.
B. ASCE 7 - Minimum Design Loads for Buildings And Other Structures.
C. UL - Roofing Materials and Systems Directory, Roofing Systems (TGFU.R10128).
D. ASTM C 1289 - Standard Specification for Faced Rigid Cellular Polyisocyanurate Thermal
Insulation Board.
E. ASTM D 751 - Standard Test Methods for Coated Fabrics.
F. ASTM D 4434 - Standard Specification for Poly (Vinyl Chloride) Sheet Roofing.
G. ASTM E 108 - Standard Test Methods for Fire Tests of Roof Coverings.
H. ASTM E 119 - Standard Test Methods for Fire Tests of Building Construction and Materials.
1.3 SYSTEM DESCRIPTION
A. General: Prepare and overlay existing roofing material and replace saturated insulation included
tapered insulation as needed. Provide installed white roofing membrane and base flashings that
remain watertight; do not permit the passage of water; and resist specified uplift pressures,
thermally induced movement, and exposure to weather without failure.
B. Material Compatibility: Provide roofing materials that are compatible with one another under
conditions of service and application required, as demonstrated by roofing membrane
manufacturer based on testing and field experience.
C. Physical Properties or approved equal:
1. Roof product must meet the requirements of Type III PVC sheet roofing as defined by ASTM
D 4434 and must meet or exceed the following physical properties.
2. Thickness: 50 mil, nominal, in accordance with ASTM D 751.
3. Thickness Over Scrim: > 28 mil in accordance with ASTM D 751.
4. Breaking Strengths: > 390 lb£ (MD) and > 438 lbf. (XMD) in accordance with ASTM D 751,
37
Grab Method.
5. Elongation at Break: > 31% (MD) and > 31% (XMD) in accordance with ASTM D 751, Grab
Method.
6. Heat Aging in accordance with ASTM D 3045: 176 °F for 56 days. No sign of cracking,
chipping or crazing. (In accordance with ASTM D 4434).
7. Factory Seam Strength: > 417 lbf. in accordance with ASTM D 751, Grab Method.
8. Tearing Strength: > 132 lbf. (MD) and > 163 lb£ (XMD) in accordance with ASTM D 751,
Procedure B.
9. Low Temperature Bend (Flexibility): Pass at -40 °F in accordance with ASTM D 2136.
10. Accelerated Weathering: No cracking, checking, crazing, erosion or chalking after
5,000 hours in accordance with ASTM G 154.
11. Linear Dimensional Change: < 0.5% in accordance with ASTM D 1204 at 176 ± 2 °F for
6 hours.
12. Water Absorption: < 1.7% in accordance with ASTM D 570 at 158 °F for 166 hours.
13. Static Puncture Resistance: > 56 lbs. in accordance with ASTM D 5602.
14. Dynamic Puncture Resistance: > 14.7 ft-lbf. in accordance with ASTM D 5635.
D. Cool Roof Rating Council (CRRC):
1. Membrane must be listed on CRRC website.
a. Initial Solar Reflectance: > 88%
b. Initial Solar Reflective Index (SRI): > 111
c. 3 -Year Aged Solar Reflectance: > 68%
d. 3 -Year Aged Thermal Emittance: > 84%
e. 3 -Year Aged Solar Reflective Index (SRI): > 82
E. Insulation
1. Provide overall thermal resistance for roofing system as follows:
a. Average R -value: To meet exising.
2. Tapered Insulation Slope: 1/4 inch per foot.
3. Configuration to match existing.
1.4 SUBMITTALS
A. Submit under provisions of Section 01300.
B. data sheets on each product to be used, including:
1. Preparation instructions and recommendations.
2. Storage and handling requirements and recommendations.
3. Installation methods.
4. Maintenance requirements.
38
C. Shop Drawings: Indicate insulation pattern, overall membrane layout, field seam locations, joint
or termination detail conditions, and location of fasteners.
D. Verification Samples: For each product specified, two samples, representing actual product,
color, and finish.
1. 4 inch by 6 inch sample of roofing membrane, of color specified.
2. 4 inch by 6 inch sample of walkway pad.
3. Termination bar, fascia bar with cover, drip edge and gravel stop if to be used.
4. Each fastener type to be used for installing membrane, insulation/recover board, termination
bar and edge details.
E. Installer Certification: Certification from the roofing system manufacturer that Installer is
approved, authorized, or licensed by manufacturer to install roofing system.
F. Manufacturer's warranties.
1.5 QUALITY ASSURANCE
A. Perform work in accordance with manufacturer's installation instructions.
B. Manufacturer Qualifications: A manufacturer specializing in the production of PVC membranes
systems and utilizing a Quality Control Manual during the production of the membrane roofing
system that has been approved by and is inspected by Underwriters Laboratories.
C. Installer Qualifications: Company specializing in installation of roofing systems like those
specified in this project and approved by the roofing system manufacturer.
D. Source Limitations: Obtain components for membrane roofing system from roofing membrane
manufacturer.
E. There shall be no deviations from the roof membrane manufacturer's specifications or the
approved shop drawings without the prior written approval of the manufacturer.
1.6 REGULATORY REQUIREMENTS
A. Conform to applicable code for roof assembly wind uplift and fire hazard requirements.
B. Fire Exposure: Provide membrane roofing materials with the following fire -test -response
characteristics. Materials shall be identified with appropriate markings of applicable testing and
inspecting agency.
1. Exterior Fire -Test Exposure:
a. Class A; ASTM E 108, for application and roof slopes indicated.
2. Fire -Resistance Ratings: Comply with ASTM E 119 for fire -resistance -rated roof assemblies
of which roofing system is a part.
3. Conform to applicable code for roof assembly fire hazard requirements.
39
C. Wind Uplift:
1. Roofing System Design: Provide a roofing system designed to resist uplift pressures
calculated according to the current edition of the ASCE-7 Specification Minimum Design
Loads for Buildings And Other Structures.
1.7 PRE -INSTALLATION MEETING
A. Convene meeting not less than one week before starting work of this section.
B. Review methods and procedures related to roof deck construction and roofing system including,
but not limited to, the following.
1. Meet with Owner, Architect, Owner's insurer if applicable, testing and inspecting agency
representative, roofing installer, roofing system manufacturer's representative, deck installer,
and installers whose work interfaces with or affects roofing including installers of roof
accessories and roof -mounted equipment.
2. Review and finalize construction schedule and verify availability of materials, installer's
personnel, equipment, and facilities needed to make progress and avoid delays.
3. Examine deck substrate conditions and finishes for compliance with requirements, including
flatness and fastening.
4. Review structural loading limitations of roof deck during and after roofing.
5. Review base flashings, special roofing details, roof drainage, roof penetrations, equipment
curbs, and condition of other construction that will affect roofing system.
6. Review governing regulations and requirements for insurance and certificates if applicable.
7. Review temporary protection requirements for roofing system during and after installation.
8. Review roof observation and repair procedures after roofing installation.
1.8 DELIVERY, STORAGE AND HANDLING
A. Deliver roofing materials to Project site in original containers with seals unbroken and labeled
with manufacturer's name, product brand name and type, date of manufacture, and directions for
storing and mixing with other components.
B. Store liquid materials in their original undamaged containers in a clean, dry, protected location
and within the temperature range required by roofing system manufacturer. Protect stored liquid
material from direct sunlight.
C. Protect roof insulation materials from physical damage and from deterioration by sunlight,
moisture, soiling, and other sources. Store in a dry location. Comply with insulation
manufacturer's written instructions for handling, storing, and protecting during installation.
D. Store roof materials and place equipment in a manner to avoid permanent deflection of deck.
E. Store and dispose of solvent -based materials, and materials used with solvent -based materials, in
accordance with requirements of local authorities having jurisdiction.
1.9 WARRANTY
A. Contractor's Warranty: The contractor shall warrant the roof application with respect to
workmanship and proper application for two (2) years from the effective date of the warranty
issued by the manufacturer.
40
B. Manufacturer's Warranty: Must be no -dollar limit type and provide for completion of repairs,
replacement of membrane or total replacement of the roofing system at the then -current material
and labor prices throughout the life of the warranty. In addition, the warranty must meet the
following criteria:
1. Warranty Period: 15 years from date issued by the manufacturer.
2. No exclusions for incidental or consequential damages.
3. No exclusion for damage caused by ponding water.
4. Issued direct from and serviced by the roof membrane manufacturer.
5. Transferable for the full term of the warranty.
6. No additional charge for the warranty.
PART 2 PRODUCTS
2.1 MANUFACTURER
A. Manufacturer materials must meet all specifications as described in Section 1.3, Section 2.2, and
all other applicable Sections per this specification.
B. All roofing system components to be provided or approved by manufacturer of product chosen.
2.2 ROOFING SYSTEM COMPONENTS
A. Roofing Membrane: ® PVC thermoplastic membrane conforming to ASTM D 4434, type III,
fabric -reinforced, PVC, NSF/ANSI 347 Gold or Platinum Certification, and a product -specific
third -party verified Environmental Product Declaration. Membrane properties as follows:
1. Thickness:
a. 50 mil.
2. Exposed Face Color:
a. White.
3. Minimum recycle content 7% post-industrial and 0% post -consumer.
B. Accessory Materials: Provide accessory materials supplied by or approved for use by chosen
Manufacturer
1. Sheet Flashing: Manufacturer's standard reinforced PVC sheet flashing.
2. Factory Prefabricated Flashings: manufactured using Manufacturer's standard reinforced
PVC membrane.
a. Stack Flashings.
b. Curb Flashings.
c. Inside and Outside Corners.
3. Sealants and Adhesives: Compatible with roofing system.
a. Caulk
b. Strip Mastic.
41
4. Slip Sheet: Compatible with roofing system.
5. Fasteners and Plates: Factory -coated steel fasteners and metal or plastic plates meeting
corrosion -resistance provisions in FMG 4470, designed for fastening membrane and
insulation to substrate.
a. #14 Heavy Duty Fasteners.
b. Cleat Plates.
c. 3 -inch Metal Plates.
6. PV Anchors
7. Termination and Edge Details.
a. Termination Bar.
8. Vinyl Coated Metal: 24 gauge, hot -dipped galvanized, grade 90 metal with a minimum of 17
mil of membrane laminated to one side.
9. Two -Way Roof Vents: Install a minimum of 1 vent for each 1,000 ft' (93 m2) of roof area.
C. Substrate Board:
1. Fiber Roof Board as manufactured by United States Gypsum Company.
a. %2 mcn tnlcx.
D. Walkways:
1. Provide non-skid, maintenance -free walkway pads in areas of heavy foot traffic and around
mechanical equipment.
a. As approved by Manufacturer.
2.3 ROOF INSULATION
A. General:
1. Provide preformed roof insulation boards that comply with requirements and referenced
standards, as selected from manufacturer's standard sizes.
2. Provide preformed saddles, crickets, and other insulation shapes where indicated for sloping
to drain. Fabricate to slopes indicated.
B. Expanded Polystyrene (EPS) Board Insulation.
1. EPS Type II (tapered).
2.4 ROOF INSULATION ACCESSORIES
A. General: Provide roof insulation accessories approved by the roof membrane manufacturer and
as recommended by insulation manufacturer for the intended use.
B. Fasteners: Provide factory -coated steel fasteners and metal or plastic plates meeting corrosion -
resistance provisions in FMG 4470, designed for fastening insulation and/or insulation cover
boards in conformance to specified design requirements.
E. Cover Board:
1. EPS Fan Fold.
a. %2 inch thick.
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PART 3 EXECUTION
3.1 EXAMINATION
A. Verify that the surfaces and site conditions are ready to receive work.
B. Verify that the deck is supported and secured.
C. Verify that the deck is clean and smooth, free of depressions, waves, or projections, and properly
sloped to drains, valleys, eaves, scuppers or gutters.
D. Verify that the deck surfaces are dry and free of standing water, ice or snow.
E. Verify that all roof openings or penetrations through the roof are solidly set.
F. If substrate preparation is the responsibility of another contractor, notify Architect of
unsatisfactory preparation before proceeding.
G. Prior to re-covering an existing roofing system, conduct an inspection of the roof system
accompanied by a representative of the membrane manufacturer or an authorized contractor.
1. Determine required fastener type, length, and spacing.
2. Verify that moisture content of existing roofing is within acceptable limits.
3. Identify damaged areas requiring repair before installation of new roofing.
4. Conduct core cuts as required to verify information required.
A. Clean surfaces thoroughly prior to installation.
B. Prepare surfaces using the methods recommended by the manufacturer for achieving the best
result for the substrate under the project conditions.
C. Surfaces shall be clean, smooth, free of fins, sharp edges, loose and foreign material, oil, grease,
and bitumen.
D. Re -Roofing Over Existing Single -Ply System:
1. Remove all loose or high fasteners.
2. Membrane contaminated with bitumen must be immediately cleaned. If cleaning does not
remove the bitumen, the contaminated membrane must be replaced, or covered with both a
slip sheet and new membrane.
3. Blisters, buckles and other surface irregularities must be repaired or removed. If the damage
is extensive, an approved rigid board insulation or a cover board must be installed.
4. When the system is smooth or granular -surfaced, any approved slip sheet, insulation or cover
board may be used to provide separation of the roof system and new membrane. Fan folds
may be used if the surface is pea gravel or crushed stone which is 1/4 to 3/8 inch in size and
has been leveled and maintained at 4 psi For larger rock/gravel, utilize an approved rigid
insulation or cover board.
5. If rock/gravel surfacing is removed, an approved fan fold, rigid insulation or cover board
must be used. If embedded rock/gravel remains that protrudes out of the deck more than 1/4
inch, do not use fan fold board. Instead, use an approved cover board or rigid insulation.
6. When installing polystyrene insulation over coal tar pitch or asphalt -based roof systems, a
slip sheet must be used between the insulation and existing roof.
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3.3 INSTALLATION
A. Install insulation in accordance with the roof manufacturer's requirements.
B. Separation Board: Fiber Roof Board.
1. Remove and dispose of existing Fiber -Board
C. Insulation: EPS Type II (tapered).
1. Install insulation in accordance with the roof manufacturer's requirements.
2. Insulation shall be adequately supported to sustain normal foot traffic without damage.
3. Where field trimmed, insulation shall be fitted tightly around roof protrusions with no gaps
greater than 1%4 inch.
4. Tapered insulation boards shall be installed in accordance with the insulation manufacture's
shop drawings.
5. No more insulation shall be applied than can be covered with the roof membrane by the end
of the day or the onset of inclement weather.
6. If more than one layer of insulation is used, all joints between subsequent layers shall be
offset by at least 6 inches.
7. Loosely lay EPS Type II (tapered) insulation boards in parallel courses with end joints
staggered 50% and adjacent boards butted together with no gaps greater than 1/4 inch.
D. Insulation Cover Board: EPS Fan Fold.
1. Use only fasteners, stress plates and fastening patterns accepted for use by the roof
manufacturer. Fastening patterns must meet applicable design requirements.
a. Install fasteners in accordance with the roof manufacturer's requirements. Fasteners that
are improperly installed must be replaced or corrected.
b. Attach boards in parallel courses with end joints staggered 50% and adjacentboards
butted together with no gaps greater than '%4 inch.
E. Roof Membrane: 50 mil, V PVC thermoplastic membrane.
1. Use only fasteners, stress plates and fastening patterns accepted for use by the roof
manufacturer. Fastening patterns must meet the applicable design requirements.
2. Install fasteners in accordance with the roof manufacturer's requirements. Fasteners that are
improperly installed shall be replaced or corrected.
3. Mechanically fasten membrane to the structural deck utilizing fasteners and fastening patterns
that in accordance with the roof manufacturer's requirements.
4. Cut membrane to fit neatly around all penetrations and roof projections.
5. Unroll roofing membrane and positioned with a minimum 6 -inch overlap.
F. Seaming:
1. Weld overlapping sheets together using hot air. Minimum weld width is 1-1/2 inches.
2. Check field welded seams for continuity and integrity and repair all imperfections by the end
of each workday.
G. Membrane Termination/Securement: All membrane terminations shall be completed in
accordance with the membrane manufacturer's requirements.
1. Provide securement at all membrane terminations at the perimeter of each roof level, roof
44
section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition.
2. Provide securement at any angle change where the slope or combined slopes exceeds two inches in
one horizontal foot.
H. Flashings: Complete all flashings and terminations as indicated on the drawings and in
accordance with the membrane manufacturer's requirements.
1. Provide securement at all membrane terminations at the perimeter of each roof level, roof section,
curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition.
a. Do not apply flashing over existing thru-wall flashings or weep holes.
b. Secure flashing on a vertical surface before the seam between the flashing and the main roof sheet
is completed.
c. Extend flashing membrane a minimum of 6 inches (152 mm) onto the main roof sheet beyond
the mechanical securement.
d. Use care to ensure that the flashing does not bridge locations where there is a change in direction
(e.g. where the parapet meets the roof deck).
2. Penetrations:
a. Flash all pipes, supports, soil stacks, cold vents, and other penetrations passing through the
roofing membrane in accordance with the membrane manufacturer's requirements.
b. Utilize custom prefabricated flashings supplied by the membrane manufacturer.
c. Existing Flashings: Remove when necessary to allow new flashing to terminate directly to the
penetration.
3. Pipe Clusters and Unusual Shapes:
a. Clusters of pipes or other penetrations which cannot be sealed with prefabricated membrane
flashings shall be sealed by surrounding them with a prefabricated vinyl- coated metal pitch
pan and sealant supplied by the membrane manufacturer.
b. Vinyl -coated metal pitch pans shall be installed, flashed and filled with sealant in
accordance with the membrane manufacturer's requirements.
c. Pitch pans shall not be used where prefabricated or field fabricated flashings are possible.
I. Roof Drains:
Coordinate installation of roof drains and vents with applicable trades if required for proper
termination
2. Remove existing flashing and asphalt at existing drains in preparation for sealant and
membrane.
Provide a smooth clean surface on the mating surface between the clamping ring and the drain
base.
J. Edge Details:
1. Provide edge details in accordance with the membrane manufacturer's requirements.
2. Join individual sections in accordance with the membrane manufacturer's requirements.
Manufactured Roof Specialties: Coordinate installation of copings, counter flashing systems, gutters,
downspouts, and roof expansion assemblies.
K. Walkways:
1. Install walkways in accordance with the membrane manufacturer's requirements.
2. Install walkway pads at roof hatches, access doors, rooftop ladders, around and to HVAC
equipment, and all other traffic concentration points regardless of traffic frequency. Provided in
areas receiving regular traffic to service rooftop units or where a passageway over the surface is
required.
3. Do not install walkways over flashings or field seams until manufacturer's warranty
inspection has been completed.
L. Water cut-offs:
1. Provide water cut-offs on a daily basis at the completion of work and at the onset of inclement
weather.
2. Provide water cut-offs to ensure that water does not flow beneath the completed sections of the new
roofing system.
3. Remove water cut-offs prior to the resumption of work.
4. The integrity of the water cut-off is the sole responsibility of the roofing contractor.
5. Any membrane contaminated by the cut-off material shall be cleaned or removed.
3.4 FIELD QUALITY CONTROL
A. The membrane manufacturer's representative shall provide a comprehensive final inspection after
completion of the roof system. All application errors shall be addressed, and final punch list completed.
3.5 PROTECTION
A. Protect installed roofing products from construction operations until completion of project.
B. Where traffic is anticipated over completed roofing membrane, protect from damage using durable
materials that are compatible with membrane.
C. Repair or replace damaged products after work is completed.
4. STARTING AND COMPLETION DATES
The contractor shall coordinate a starting date and ensure no disruption to normal facility operation.
All work to be constructed under this project shall be substantially complete by September 30,2020.
S. FAILURE TO COMPLETE WORK
Should the contractor fail to complete and have accepted all the work on or before the established completion
date, the sum of Fifty Dollars ($50.00) per calendar day, including Sundays and holidays, shall be deducted
from any monies due, not as a penalty, but as liquidated damages, all in accordance with Article 27 of the
general conditions of these contract documents.
6. MAPS
Appendix:
0 Community Center Phasing Plan.
7. CERTIFICATE OF COMPLIANCE WITH MINNESOTA WITHHOLDING TAX
Final payment will not be made until the contractor shall have filed with the engineer evidence in the form of
an affidavit of such other evidence as may be required that all claims against him by reason of the contract
have been fully paid or satisfactorily secured. Lien waivers shall be provided from the suppliers prior to final
payment. In case such evidence is not furnished, the owner may retain out of any monies due said contractor
sums sufficient to cover all liable claims unpaid.
Before final payment is made for the work on this project, the contractor must make a satisfactory showing
that he has complied with the provisions of Minnesota Statutes Annotated 290.92 requiring the withholding of
state income taxes paid the employees on this project. Receipt by the City of a certificate of compliance from
the Commission of Taxation will satisfy the requirement.
The contractor shall submit prompt payment to its subcontractors in accordance with Minnesota Statutes
471.425, Subd. 4a. Prompt Payment to Subcontractors, as outlined in Section 10 of the General Conditions of
the Plans and Specifications for the Community Center Roofing Project.
8. AFFIDAVIT OF NON -COLLUSION
The contractor shall properly execute the affidavit of non -collusion which is included with the contract
documents. Failure to execute the affidavit of non -collusion will be considered sufficient cause for rejection
of a bid.
9. SUPERINTENDENCE AND SUPERVISION
The contractor shall keep on his work at all times during its progress a competent superintendent, all in
accordance with Article 21 of the general conditions and these contract documents.
CONTRACT FOR CONSTRUCTION
FOR
COMMUNITY CENTER ROOFING PROJECT
FOR THE
CITY OF MONTICELLO, MINNESOTA
THIS AGREEMENT, made and entered into as of this day of 2020 , by and
between the City of Monticello, Minnesota, a municipal corporation under the laws of the state of Minnesota,
hereinafter called the "Owner," and , hereinafter called the "Contractor,"
WITNESSETH:
That in consideration of their mutual covenants and agreements as hereinafter set forth, the owner for
itself and the contractor for itself, its successors and assigns, covenants and agrees as follows, to wit:
1. The contractor agrees to furnish all the necessary materials, labor, use of tools, equipment, plant,
and every other thing necessary to perform the work designated and referred to in this contract, including all
contractor's superintendence and to furnish everything necessary for the completion of the improvement which
is the subject of this agreement (except such things as the owner has specifically agreed to provide according
to the contract documents), and agrees under penalty of a public contractor's corporate surety bond in the
amount of Dollars ($ ) to perform
and complete the work shown in the plans and drawings entitled Community Center Roofing Project prepared
by the City of Monticello, Minnesota, and dated May 15, 2020 and to conform in all respects with the
provisions and requirements of the general conditions, special conditions, and special improvement, which are
entitled "Contract Documents for Community Center Roofing Project " for the owner prepared by the City of
Monticello and dated May 15, 2020.
2. The contractor agrees that performance shall be in accordance with the terms, requirements, and
conditions of this instrument, and laws of the state of Minnesota, and the following documents:
Advertisement for Bids for said improvement for the owner.
Bid by the contractor presented to the Council of the owner.
Contract Documents for said improvement dated May 15, 2020 referred to in the preceding paragraph
of this agreement and made a part of the aforementioned bid.
Plans and Drawinjzs for said improvement as identified in the preceding paragraph of this agreement
and which are dated May 15, 2020.
Any Addenda to the plans, drawings, general conditions, and specifications for said improvement,
which addendum was prepared by the City of Monticello.
Public Contractor's Surety Bond and Payment Bond in the principal sum of the amount bid.
Each and all of the aforementioned contract documents are hereby incorporated into this agreement by
specific reference, and the terms and provisions thereof are and constitute a part of this agreement as though
attached hereto or fully set forth herein.
3. PaPae. The owner agrees to pay the contractor for the performance of this agreement, and the
contractor agrees to accept in full compensation therefore the sums set forth within the aforementioned bid of
the contractor for each unit and each type of unit of work to be performed. It is understood and agreed that the
said bid is for the construction of said improvement on a unit price basis in accordance with said bid, and that
sum of
Dollars ($ ) as set out in said bid is
the sum of the unit prices multiplied by the estimated quantities of the respective units of work listed therein.
4. Prompt Payment to Subcontractors. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the
Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City
for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half
percent (1'/z %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to
the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is
$10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the
subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall
be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action.
5. Termination. This contract may be terminated by the City at any time upon discovery by the City that
the prime contractor or subcontractor has submitted a false statement under oath verifying compliance with any
of the minimum criteria set forth in Minn. Stat. § 16C.285, subd. 3.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals as of the day and
year first above written.
CONTRACTOR NAME
Contractor Address
Contract City, State, Zip
By: By:
Its: By:
CITY OF MONTICELLO
505 Walnut Street, Suite #1
Monticello, MN 55362
Jeff O'Neill, City Administrator
Matt Leonard, Public Works Director
CONTRACTOR VERIFICATION OF COMPLIANCE
The undersigned, being first duly sworn, as a responding contractor on the Project, represents and
swears as follows:
Now, and at all times during the duration of the Project, the undersigned complies with each of the
minimum criteria in Minn. Stat. § 16C.285, subd. 3, the Responsible Contractor statute.
The undersigned understands that a failure to meet or verify compliance with the minimum criteria
established for a "responsible contractor" as defined in Minn. Stat. § 16C.285, subd. 3, renders a bidder
ineligible to be awarded a construction contract for the Project or to perform work on the Project.
Upon request, the undersigned will submit copies of the signed verifications of compliance from all
subcontractors.
The undersigned understands that a false statement under oath verifying compliance with any of the
minimum criteria shall make the undersigned, or its subcontractor that makes the false statement, ineligible
to be awarded a construction project and may result in termination of a contract awarded to the undersigned
or its subcontractor that submits a false statement.
Subscribed and sworn to before me
this day of 52020.
Notary Public
My commission expires
[NOTARYSEAL]
Contractor
Its:
Date:
AFFIDAVIT AND INFORMATION REQUIRED OF BIDDERS
Affidavit of Non -Collusion:
I hereby swear (or affirm) under the penalty for perjury:
(1) That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a
partnership), or an officer or employee of the quoting corporation having authority to sign on its behalf (if the
bidder is a corporation);
(2) That the attached bid or bids have been arrived at by the bidder independently and have been
submitted without collusion with and without any agreement, understanding, or planned common course of
action with any other vendor of materials, supplies, equipment, or services described in the invitation to bid
designed to limit dependent quoting or competition;
(3) That the contents of the bid or bids have not been communicated by the bidder or its employees or
agents to any person nor an employee or agent of the bidder or its surety on any bond furnished with the bid
or bids and will not be communicated to any such person prior to the official opening of the bid or bids; and
(4) That I have fully informed myself regarding the accuracy of the statements made in this affidavit.
Signed:
Firm Name:
Subscribed and sworn to before me
this day of , 2020.
Notary Public
My commission expires
Bidders E.I. Number
(Number used on employer's quarterly federal tax return U.S. Treasury Department Form 941):
Fair Trade Items:
List below each item upon which a bid is made, the price of which is affected by a resale price
maintenance or "fair trade" contract between the bidder and the person or firm supplying the item
to the bidder. (Use reverse side if necessary.)
A.
row,
FO. .i
LEGEND
APPENDIX
a�
Base Bid — Overlay existing EPDM membrane
wdA Base Bid — Estimated insulation replacement area
Bid Alternate A— Overlay existing EPDM membrane.
How to Electronically Bid Proiects for the Citv of Monticello
For the 2020 Community Center Roofing Project, the City of Monticello will be only accepting bid submittals
electronically through www.guestcdn.com.
Digital copies of the Bidding Documents are available at www.guestcdn.com. These documents may be
downloaded by selecting this project by entering eBidDoc #7106070 on the "Search Projects" page. For
assistance and questions regarding free membership registration, downloading, and on-line bidding, contact
QuestCDN by phone at 952.233.1632 or by email at info(a-)questcdn.com.
For New Users to QuestCDN vBidTM (On-line Bidding)
Prior to starting use of the QuestCDN vBidTM, be sure to set up your company's On-line Bid ID Code and update
your password to higher security if required. You can do this by logging in at www.guestcdn.com and going to the
"My Account" page. If you do not have access to the "My Account" page, please contact the administrator at your
company.
A summary of steps for using www.guestcdn.com for submitting electronic bids is as follows:
1. From QuestCDN, download the project documents using the project number referenced (may need to
refresh after download);
2. Click on the "On-line Bid" button to go to Quest vBid TM, log into the VirtuBidTM Server with your QuestCDN
User Name and Password (not your On-line Bid ID Code);
3. Fill out the Qualification Information Tab and download the required documents — Save;
4. Upload any required completed documents — Save;
5. Upload Bid Bond — Save;
6. Go to the Bid Worksheet Tab and fill out all required fields or use the export and import to complete the
Bid Worksheet — Save;
7. Download any issued addenda; and
8. When finished with both the Qualification Information and Worksheet Tabs, click Submit — you will need
your company's On-line Bid ID Code. This is a special passcode (your company digital signature)
required only at bid submittal — it can be added or changed at www.guestcdn.com on the "My Account"
page. There is a link to the "My Account" page on the submission screen. (Only the system
administrator's login to your company account can access the "My Account" functions.)
Bid ODeninas
The bid date and time on the QuestCDN server screen is the official time of the bid opening. At the time of bid
opening, representatives from the City of Monticello will open and review all electronic bids received. Preliminary
Base Bid Results will be shared with all bidders on the project once the Owner has reviewed and accepted (AS
READ) all the electronic bids. Bid results may be viewed at www.guestcdn.com. This information will also be
shared via email from QuestCDN.
FAQs
What kind of equipment and software do 1 need?
It is required to have Internet capabilities on a computer running operating systems required by QuestCDN. A
scanner will be required to electronically submit scanned copies of required documents for bid submission. No
software needs to be downloaded to submit electronic bids.
Do 1 need special software to download and save documents?
Bid documents are delivered in Adobe PDF (Portable Document Format) (.pdf). No software investment is
required, free PDF reader programs are available. (Sometimes the PDF file will be Zipped; make sure to save to
the ZIP folder and then open and save the PDF files, so you do not miss any project information.)
Why is the Owner accepting only electronic bid submission for their project?
- Electronic bid submission reduces the number of nonconforming bids and math errors commonly seen in
paper bids.
- Bidders now have the option to attend bid openings electronically. It also allows bidders to make changes
closer to bid opening.
- QuestCDN's on-line bidding tool allows efficient bid submittal from the comfort of your home or office.
- QuestCDN's on-line bidding tool allows the uploading and submitting of forms and bid worksheet online,
while a bid clock notifies the time left to submit bids.
- All required bid documents are included in submittals, as well as checks and balances to assure Bidder has
submitted all required documents.
What Internet browsers can be used?
Internet browsers, as required by QuestCDN, shall be used; Google Chrome, IE, or Edge are preferred but not
required. Please make sure you have updated your browser to the most current version.
How do I ensure that my bids are secure?
The software program uses an encryption code and other security methods which prohibit anyone, including the
Owner and the service provider from reading your bid. Once the bid opening time is reached, the Owner can read
bids but cannot alter the bids in any way.
Bidders do not have the ability to see other bids until the Owner chooses to share the bids.
The Owner will only share Base Bid and Sections totals with all bidders on the project once they have reviewed all
the electronic bids.
May 1 make changes to my bid and submit a bid more than once?
Yes. Bidders can withdraw a bid, make changes, and resubmit a bid as many times they wish, until the bid
opening time has occurred.
Will I know if my bid changes are accepted?
Yes. Each time a bid is withdrawn and resubmitted, the bidder will receive an email from QuestCDN confirming
that they have successfully submitted a bid. Your On-line Bidding screen will also indicate that the bid has been
submitted successfully. If you have an error, the bid will not be submitted, and an error message will be at the top
of the On-line Bidding screen.
May I withdraw a bid?
Yes. Bidders may withdraw a bid prior to the bid opening time. If a bidder withdraws a bid prior to the bid opening
time, the Owner will not see the bid.
What occurs when an addendum is posted for the project?
If a bidder already submitted a bid, QuestCDN will withdraw the bid and email the bidder. The bidder will need to
sign into QuestCDN, download the addendum, make changes to the bid if required, and resubmit the bid. If the
bidder has not already submitted a bid, the bidder will need to sign into QuestCDN and download the addendum
prior to submitting a bid.
How do 1 submit a Bid Bond electronically?
All bids must be accompanied by a Bid Bond as required by the project bid documents. Bid Bonds ensure that
only legitimate bids are submitted. A scanned copy of the Bid Bond must be uploaded prior to submitting a bid.
Who do we contact with questions about QuestCDN?
Contact QuestCDN at 952.233.1632 or infoguestcdn.com with questions regarding free membership
registration, downloading, on-line bidding, or working with digital bid documents.
CD14eCOM
On -Line Bidding User Guide
Welcome to VirtuBidT"" with the Quest Construction Data Network!
VirtuBidT" (vBid"') is a state-of-the-art electronic bidding service that benefits the bidder by allowing more time
for last minute price adjustments. Bidders can now submit their numbers and forms within seconds of bid closing
to ensure the most competitive bids, simply by the push of a button.
On -Line Bid ID code
You must create your On -Line Bid ID code to submit your bid.
Prior to participating in On -Line Bidding, be sure to set up your company's On -Line Bid ID code. Your On -Line
Bid ID code is your digital signature. You may also need to update your QuestCDN password to higher security if
needed (On -Line Bidding new password minimum is 8 characters with one uppercase, one lowercase and one
numeral). Updating passwords and creating an On-line Bid ID code can only be done by your System
Administrator.
Creating your On -Line Bid ID code
My Account — Located in the Green Title Bar in the functional menu.
• User Info — Enter On-line Bid ID code (new minimum is 8 characters with one uppercase, one lowercase and
one numeral).
• Confirm On-line Bid ID code — Re -type your Bid ID code to confirm.
• Save — Click Save to update and save your code.
Before you can enter On -Line Bidding you must first Download the Project Document. You must also download
all addendums before you will be able to submit your bid.
To download the Project Documents or addendums — Log into your QuestCDN account, enter the project number
and click search. (you may have to click on the project name to open the Bid Advertisement Page). Click on
Download Document for the projects document file. Click on Addenda to download addendums (located in the
green
.itle bar.
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Accessing On -Line Bidding
There are two ways to access QuestCDN On -Line Bidding
1. Click on the On -Line Bidding button to log into Quest VirtuBidTM (located on the first page of QuestCDN
in the black/green title bar).
1QUES11CDN
Requests Industry Directory My
On -Line Bidding
Home contact Quest FAQ's, Logout
2. Enter the project number and click search. (You may have to click on the project name to open the Bid
Advertisement page).
- Home Contact Quest FAQ's Logout
L1J
Requests Industry Directory My Account
ProjectNumher v F--_1 9731649
st Category
to/Tin -TO
11/4)9/15 fi Buildings Rehabilitation/Reno
S
Proiect # & Search
Alliance Partner (QAP) Proj
Bid Date/Time-
1113012017 12:00 PM C9 Chaka
On the Bid Advertisement Page click the On -Line Bid Button.
Previous Net Close Window
Carver
Owner
- Shel
View Pla Dowiliload Doc tunient l4ddenda View Plans
Renovation of City Haff Building (Quest eBidDoCTM
#4731649)
Print Ad Em on-
Co4inty/City/State: Carver - Chaka, M N
Directions To Site:
Bids Close: 11/30/2017 12:00 PM CST
On -Line Bidding: Available
Bids Received By: QuestCDN vBid
Addenda: 1
Logging into Vbid - On -Line Bidding
1. Log into Vbid - On -Line Bidding using your QuestCDN User Name and Password. (Password must = new
security minimum of 8 characters with one uppercase, one lowercase and one numeral. If needed, go to "My
Account" to update the password.)
2. On the Home page of vBid - On -Line Bidding projects are sorted by Bids Started, Bids Available, Bids
Submitted, Bids Closed (Bid Submitted), Bids Closed (no bid submitted).
. Select your project by clicking on the underlined project name.
iContact Quest Logout
The Construction Industry's
Home
E Bids Started(Click the +.- to a 13=aoontract the list)
��WatA
Bid Date Solicitor Owner Last Modified
Renovation of City Hall Buildii Chaka I Carver I MN 111130{201712:00 PM CST QuestCDN- Pr QUestMi- Sh 1111712016 02:48 P-1
Shelly Kahl
0 Bids Available (ai c ti:� +:- to �paaa trot t>e hst)
No projects meet this criteria
0 Bids Submitted (c mk ti:_ +r- w _p_a _ntra t ti- li&t)
No projects meet this criteria
0 Bids Closed (Bid submitted) (click the+r- m—p—di—t—t the li,t)
--�Mild nate Solicitor Last Sub,&&
Airport On-line Bid Proiect I Waconia Carver MN 1012812016 04:00 PM CDT QuestCDN- Prd Shelly kahl 11012812016 03:58 P1 Shelly Kahl
0 Bids Closed (No bid submitted) (Click the+, to spa L nont—t the iiA)
-- aid Date Solicitor Am
k, —�
vbid Premier Member Manual waconia Carver MB 1 101281201612:00 PM CDT Quest Constru test Shelly Kahl
Qualification Tab
The Qualification Tab will contain all necessary documents and forms uploaded by the owner/solicitor that are
required for the project. Download all documents and forms that are required, fill them out and upload the
completed forms back to the project (if required).
=110
Renovation of City Hall Building (#4731649)
owne uestcBN -
Solicit uestMN - Provider Training
Bid Not Submitted
Qualification Information I &d Worksheet
Bid Qualifications and Bidder Certifications
Contact Quest Logout
11/30/2017 12:01) PM C
384 days 22:26:
Submit Bid I save
Qualification Sections
1. Bid Bond Section
Complete the Bid Bond information which could be an electronic (pdf) version of your bid bond or Surety
2000. (this information depends on what the solicitor has requested). If both are offered you only need to
complete one.
A. Electronic Bid Bond
• Upload your file containing your company's bid bond information
B. Surety2000 Bid Bond
• Enter the Contract Number (This is the QuestCDN project number)
• Enter the Contractor ID (This is your QuestCDN member number)
The Unique Contract Number and Unique Contractor ID must first be provided to the Insurance Agency and the
agent must use these two numbers when requesting a Surety Bond ID. Your Contractor ID will stay the same but
the Contract Number will change from project to project.
UF7_q1
Homs
Renovation of City Hall Building (#4731649)
Owner. QUestCDN -
Solicitor. QuestCDN - Provider Training -
Bid Not Submitted
Qua llffl ation Information Bid Worksheet
Bid Qualifications and Bidder Certifications
This project requires a bid bond of 5% of the valLie of the submitted bid_
*__9
Contact Quest Logout
Submit Bid J
Attach electronic bid bond Choose File No file chosen
:)r
Contract number 14731649
Enteryour SuretV2000 bid bond Contractor id 14626031 Validate
information
Bond id
11/30/2017 12700 PM C
384 days 22:26:1
2. Bidder must download the following file for bid submission section
Download all documents that are shown as requiring a download. Each required download will have a file
name and a download link. Click on the Save Button to update the screen.
The screen will now show the downloaded date of the file.
Bidder must download the following files for bid submission,
On -Line Bidding - downloadDownload file
certification form,zps
11
downloaded 16 -Nov -2016 4eo Downloaded
Date
J
3. Bidder must download, complete, and submit (or replace) the following files for bid submission section
Click the Download link to download all required documents, select the Save button to update the screen.
Complete all information and save the document(s) to your computer. Select the Choose File button to
retrieve your file from your computer. Select the Upload button to upload your file to the bid.
A) Completed Upload - The name of the uploaded document will be shown next to the Upload button.
B) Downloaded Date - If you have downloaded the document but not uploaded your completed document
file, the message shows the document downloaded date. You need to upload your file before you can
submit your bid.
C) Download File - If you have not downloaded the document a message will display- downloading
required for bid submission. You need to download and upload the completed file before you can submit
your bid.
4. Check or Replace File
Quest vBid allows you to check your uploaded documents and replace them as often as you need. To check
the file uploaded, click on the uploaded document name. To replace it, select Choose File and retrieve the
correct file from your computer. Select Upload to complete the upload of your replacement file.
Bidder must download, complete, and submit (or replace)the following files for bid submission.
4n -Line Bidding -
specifications.xps
4n -Line Bidding -
specifications.xps
Quest equipment signiture
001.jpg
download Choose File Na "I chosen
download Chasse File Na
download downloading required for bid submission
On -Line Bidding -
Upload Specificatlans.xps
uploaded 10 -Nov -2016
Upload downloaded 16 -Nov -2016
5. Post letting information works the same as the sections above, except there is a separate due date, after the
normal letting close. Documents requested in this section can be uploaded any time after the actual bid
letting time but must be uploaded before the Deadline date and time set by the solicitor. Please check the
separate due date and comply.
Rost letting information submiUs Deadline; MDEC-Ml612:00 PM
Download, complete, an(I submR dor replace}1E a following files,
Past letting Submittiou.pdf download
Cancel
Deadline date I
Submit Bid
Save
Bid Worksheet Tab
Work Sheet Sections
• White sections are part of the Base Bid and require that you bid each item before submitting.
• Pink sections are Optional and completion may or may not be mandatory, Items in this section will not be
added to the base bid. Please follow the instructions specified by the solicitor.
• Blue sections are Fixed and specified by the solicitor, you cannot change them and they are automatically
added to the base bid.
Entering the Unit Price Fields
• Fill in the Unit Price Field by clicking on the appropriate line item in the worksheet. You can move from unit
price to unit price by using your Enter key or the Up/Down Arrow. When finished be sure to click Save.
• Once you have finished both the Qualification page and the Worksheet page you are ready to Submit Bid.
Import & Export CSV
• Use the Export to CSV button to export the Bid Worksheet to an Excel spreadsheet. This option may be
helpful for additional calculations and percentage markups on the unit price.
• Use the Import from CSV button to import your Excel spreadsheet back to the Bid Worksheet.
You may not add or make changes to the headers or verbiage and you may not move line items.
If changes have been made to any of these fields the Import CSV will fail to upload correctly and
you will not be able to submit your bid or your bid may be incorrect. Only make changes to the
Unit Price Field.
U 03 ffvBID
The Construction Industry's Premier Bid Management System
Renovation of City Hall Building (#4731649)
Owner: QUestCDN -
Solicitor: QuestCDN -
Bid Not Sub
Qu Jifiration Information I Bid VIlnrksll ct
Submit Bid
11{30}2017 12=00 PM C
383 days 18:44::
Sections shown in this color are not included inthe Base Bid Total
�![e Sections shown in this color are fixed and cannot be edited by the bidder
--` m Oescriptian ¢rantitg Vnrt Prove Exte -
3 1 45DR35 4" PVC SDR35 PIPE I Ln Ft 2500
PVC PIPE Total:
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4
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5
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5
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iJ ALTERNATE PIPE
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7 8C91)0 8" PVC C900 PIPE
8 60900 6" PVC C900 PIPE
9 40900 14" PVC C900 PIPE
- Labor
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PVC FITTINGS Total:
LN Fr I 350D
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$0.00
$0.00
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Submitting your On -Line Bid with Bid ID code
Download all addenda's before you submit your bid. If addendums are not downloaded, you will not be
able to submit your bid. Return to QuestCDN and login to download
Enter your On -Line Bid ID code and check the I Agree box to accept the Terms and Conditions. Submit your bid— (the On -Line
Bid Id code is a special pass code required only at bid submittal, this code is your digital signature— it can be added or changed
by logging into your QuestCDN account @ www.guestcdn.com - once logged into your account go to WyAccount" located
in the green title bar and select User Info. Add or change your Bid ID Code, remember to save your changes).
Error Messages
After you Submit your bid the system verifies that you have completed all the requirements. The error
message Bid Not Submitted will be shown if you have errors in your bid submission. Below are some
examples of error messages.
• Missing bid bond information
• Required unit price is missing.
• Required addenda's have not been downloaded.
• Required file has not been uploaded.
i� ['rJ =� 1 �] contort Roast royout
14o e • ���
Required bid bond has not been entered.
Item unit price is missing.
Renovation of City Hall Building (#4731649) i3-/a0/20i7 12:00 PM csT
Owner. OuestCON - 383 days 17:58:04
Solicitor. OueStCON - Provider Training -
Rid Not Submitted
QUESTCD•N's TERIIAS OF USE FOR BiiDIDERS
456835 4" PVC S�R35 PIPE
This Terms of Usn for Bidders Agrnnment ("^greemnnt") is between Quest Construction Qata Network,
P\K PSPE iora l:
LLG, P_O_ Box 4'12, Spring Fa Miin nesota 55384-D4'12 ("Q UES TCUN"J and you (wFlich may be
o Pvc ErrrlNcs
identified in this acireernnnt as "You," "Your" nr " Jser")_ By accnpting this Agreement you are
accepting its terms on bnhaFr of IholFi you and any entity for whicFi you are an agent of ar
LOO
appear to represent as indicated dy the information you provide in registering with ttia QU F S 1D NJ
e Err(
Web sitn and thn Quest VirluBid {hernafter vBid) servicns, and the tnrms "You," "Your," and "User"
EA 56
shall include both you personally and that entity_
This Agreement is in additiain to any atFier terms and conditions or other agreements QIJESTG�N
EA i6o
presents to You in writing either on QU ESTCQN's Web site or as a part of the Quest vBid services and
You agree to as a part of using its VVnn site ar the Quest vBid serviices_ including without limitation thn
I $4-00
Construction Qata NntwurK, LLC Web situ Terms of Use; contain tFie terms and conditions that govern
Your use of the QU ESTG E)N Web site and the Quest vBid services_ These agreements constitutn the
� I HC966 8" PSfC C}66 PIPE
LN FT 3566
entire agreement among tFiu parties relating to this sul3ject matter, and tViese agreerrie is supersede
Enter you r On -Li ne Bid I U code: -n— 10 coda is your digital signature_ Bid ID Co
a
Y_ r bar un Lina Bou id 1E3 Coda. ymay cna nga a try fogging m at Qua stC O N_com and goi to the
It you do notr O
My Acc nt peg count administrator Was access to to is page.
u I Agree
By cl1—ki—Sal tM1 a kib and entering your On -Line Bid IO code you are agreeing Yo tM1e terms displayed above_
Car�oal Subrn it
Error Messages
After you Submit your bid the system verifies that you have completed all the requirements. The error
message Bid Not Submitted will be shown if you have errors in your bid submission. Below are some
examples of error messages.
• Missing bid bond information
• Required unit price is missing.
• Required addenda's have not been downloaded.
• Required file has not been uploaded.
i� ['rJ =� 1 �] contort Roast royout
14o e • ���
Required bid bond has not been entered.
Item unit price is missing.
Renovation of City Hall Building (#4731649) i3-/a0/20i7 12:00 PM csT
Owner. OuestCON - 383 days 17:58:04
Solicitor. OueStCON - Provider Training -
Rid Not Submitted
Q.aalificatiun LUonnatinn B.d Wwkstaa-t
456835 4" PVC S�R35 PIPE
Section s1—n in this =or re not inc haled in the Base Bid Total
this cobr are f ed and cannot be eAited by the bidder
SectiosI— in a
■
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Import ft-- CSU Esport to CSV
Cancel submit Bid Sava _
r
_ Contact Quest Logout
Home
Required addenda have not been downloaded. Download Addenda Error
Renovation of City Hall Building (#4731#, t9) 11/30/2017 12-00 PM CS
Owner QuestCDN 363 days 18:25:00
Solicitor_ QuestCDN - Provider Training
Bid Not Submitted submit Bid sire
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Renovation of City Hall Building 1.
Owner: QUe5tC 6N - SII
Solicitor: QuestC ON - Provider Training
I3id Not Submitted
end—.rksh.—
Goofed .4— Logout
Y1/30{2017 12:00 PM
363 days 2=24
bidder trot st dowrdoad the tolluwirrg files far bid xu _ission_
On�lne t3110aina - dgwnload a.wnlo®d-dl 01AIN— 2416
certification for xps
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spedrications.nps
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Making Changes to your Bid
• Changing Prices - You can make changes and resubmit as many times as you need before the bid ending
time. Select Edit Worksheet to make any changes needed. When finished select Submit Changes, enter your
On -Line Bid Id code, check "I agree" and Submit. The owner of the project will only receive the last
submission. If you fail to re -submit, your changes will not be updated.
• Un -Submit your bid - If you need to un -submit your bid, select Unsubmit Bid. This will remove your bid
tabulation in its entirety (all data entered will remain saved). You may re -submit your bid at any time before
the end of the bid closing time. If you fail to re -submit, your bid will not be received by the solicitor.
� ■
ContaR Quer# Logout
The Construction i ■ Managerrient
Home
#.1.85 $6,475.06
The bid was successfully submitted.
6SDR35
Renovation of City Hall Building (##4731649)
$1.65 $14,625.66
3
SND 11{30{2017 12:00 PM i
Owner: QuestCDN -
�d\t� 381 days 3•QG-
56ioitor: QuestCDN - Provider Training -
$2.20
Bid Submitted 1111412016 08:44 AM CST l Edit WDrkshee�IW L Unsubmit Bid
Iorn�ation Bid Mrorluhedt
Item Code I Item D-pl o
0 PVC PIPE
Sectionsshown in this color are not included in the Base Bid Total
Sections shown in this color are fixed and cannot be edited by the bidder
Unit P --
IF
85Dt235
1
8" PVC SDR35 PIPE Ln Ft 3506
#.1.85 $6,475.06
2
6SDR35
6" PVC SDR3S PIPE Ln Ft 8506
$1.65 $14,625.66
3
45OR35
4" PVC SDR35 PIPE Ln Ft 2566
$1.45 $3,625.66
PVC PIPE Total: 1 $24,1125A10
O PVC FITTINGS
4 8SDR3590
S" PVC SDR35 90 Bend
ea 100
$4.45
$445.00
5 6SDR3545
6" PVC SDR_,.. 45 BEND
EA 56
$3.35
$167.56
6 4SOR3590
4" PVC SDRaS 90 BEND
EA loo
$2.20
$220.00
PVC FITTINGS Total-
$832-58
O ALTERNATE PIPE
7 80900
8" PVC C900 PIPE
LN FT 3506
118 16L700 16" PVC LJOU PIPE I LN FT I 85001 I I
Bag a zDa F.%a!_
Unsubmit Sid
City Council Agenda: 6/22/2020
2H. Consideration of adopting Resolution 2020-48 accepting improvements and
authorizing final payment of $111,634.82 to Eureka Construction for the Fallon
Avenue Overpass Proiect, City Proiect No. 16C006. (ML/RM)
A. REFERENCE AND BACKGROUND:
The Fallon Avenue Overpass Project included the construction of an overpass over I-94
at Fallon Avenue and the installation of two roundabouts on 7th Street and one on Chelsea
Road. The project also included construction of other associated pedestrian and utility
amenities.
In May of 2018, the City Council awarded the project to Eureka Construction. The
overpass and new roadways were opened in November of 2018. Work continued in 2019,
and final punch list items were completed in 2020. The contractor recently submitted the
final paperwork listed below. Therefore the Council is being asked to accept the project
as complete and approve final payment to Eureka Construction in the amount of
$111,634.82, in accordance with the contract.
The final payment request represents the final quantities completed on the contract and
the release of the retainage on the contract. The final construction contract cost totaled
$5,960,079.55. The original contract amount was $6,022,568.94. The final contract
amount was less than the original amount primarily because of the removal of
construction of a parking lot that was planned on a property owned by the Bluff's.
The following paperwork was recently submitted by the contractor for final payment to
be released:
1. Satisfactory showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholding state income tax (IC 134 forms).
2. Evidence in the form of an affidavit that all claims against the contractor by
reasons of the contract have been fully paid or satisfactorily secured (lien
waivers).
3. Consent of Surety to Final Payment certification from the contractor's surety.
4. Two-year maintenance bond.
Approval of final payment to Eureka Construction does not involve the landscaping
contract with JK Landscape Construction, which will be presented for final payment once
that contract is complete.
Al. Budget Impact: This project received a $2.1 million federal grant, and $164,283
was assessed with $50,182 of those assessments being city properties. The
remaining was financed using 2017A, 2018A, and 2019A tax abatement bond
proceeds from the city's capital projects fund. There is currently an assessment
appeal and right-of-way acquisition legal case pending on this project so final
right-of-way costs are unknown and the project budget assumes no additional
right-of-way costs from the current litigation.
City Council Agenda: 6/22/2020
The total project budget including the landscaping is as follows:
Estimated Total Project Budget
Construction $6,100,000
Right-of-way $1,400,000
Engineering $1,475,000
Legal/Admin $280,000
Total Project Cost $9,255,000
A2. Staff Workload Impact: Impacts to staff workload will be minimal.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt Resolution 2020-48 accepting improvements and authorizing
final payment of $111,634.82 to Eureka Construction for the Fallon Avenue
Overpass Project, City Project No. 16C006.
2. Motion to deny adoption of Resolution #2020-X at this time
C. STAFF RECOMMENDATION:
City staff recommends approving Alternative #1.
D. SUPPORTING DATA:
A. Resolution 2020-48
B. Letter from WSB
C. Construction Pay Voucher No. 9 (Final)
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2020-48
RESOLUTION ACCEPTING IMPROVEMENTS AND APPROVING FINAL PAYMENT
Of $111,634.82 TO EUREKA CONSTRUCTION FOR THE
FALLON AVENUE OVERPASS PROJECT, CITY PROJECT 16CO06
WHEREAS, pursuant to a contract with the City of Monticello, Eureka Construction was
awarded, on May 14, 2018, the Fallon Avenue Overpass Project; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF MONTICELLO, MINNESOTA that
the work completed under said contract is hereby accepted and approved and that the Mayor and City
Clerk are hereby directed to issue a proper order for the final payment on such contract subject to
receipt of the following:
1) Satisfactory showing that the contractor has complied with the provisions of Minnesota Statutes
290.92 requiring withholding state income tax (IC 134);
2) Evidence in the form of an affidavit that all claims against the contractor by reasons of the
contract have been fully paid or satisfactorily secured;
3) Consent of Surety to Final Payment certification from the contractor's surety;
4) Two year maintenance bond to extend two years from the date of acceptance of the project by the
City Council.
ADOPTED BY the Monticello City Council this 22nd day of June, 2020.
CITY OF MONTICELLO
Brian Stumpf, Mayor
ATTEST:
Jennifer Schreiber, City Clerk
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June 15, 2020
Honorable Mayor and City Council
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: Construction Pay Voucher No.9 & Final
Fallon Avenue Overpass and Street Improvements Project
City of Monticello Project No. 16CO06
S.P. 222-104-002/S.P. 222-116-001/S.P. 222-113-003/S.P. 222-101-009/
S.P. 8680-181/S.P. 8680-86821 (TH 94=392)
WSB Project No. 2596-400
Dear Mayor and Council Members:
Please find enclosed Construction Pay Voucher No. 9 & Final for the above referenced project in
the amount of $111,634.82. The quantities completed to date have been reviewed and agreed
upon by the contractor, and we hereby recommend that the City of Monticello approve the Final
Construction Pay Voucher for Eureka Construction.
Also enclosed please find the final pay voucher, along with:
1. Satisfactory showing that the contractor has complied with the provisions of Minnesota
Statutes 290.92 requiring withholding state income tax (IC134 forms).
2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the
contract have been fully paid or satisfactorily secured (lien waivers).
3. Consent of Surety to Final Payment certification from the contractor's surety.
Please include one executed copy with the payment to Eureka Construction and return one
executed copy to our office for our file. If you have any questions or comments regarding this
voucher, please contact me at 763.287.7162. Thank you.
Sincerely,
WSB
IA�" - t. 46�s-L-
Shibani Bisson, PE
Project Manager
Enclosures
cc: Matthew Leonard, City of Monticello
rrh
KA02596-400\Admin\Construction Admin\Pay Vouchers\Pay Voucher No. 9 & Final\2596-400 LTR-City-FnlVoucher_20200615.docx
City of Monticello Page 1 of 15
505 Walnut St
wsb Monticello, MN 55362-1147
Pay Voucher No. 9 & Final
Project Number I Project Description
02598-40 1 MONT - Fallon Ave Improvements
Contractor: Eureka Construction Vendor Number:
20141 Icenic Trail Up To Date: 03/16/2020
Lakeville MN 55044
Contract Amount
Original Contract
Contract Changes
Revised Contract
Work Certified To Date
Funds Encumbered
$6,022,568.94 1 Original
$(63,412.13) Additional
$5,959,156.81 Total
Base Bid Items $5,633,732.85
Contract Changes $326,346.70
Material On Hand $0.00
Total $5,960,079.55
$6,022,568.94
N/A
$6,022,568.94
Work Certified
This Request
Work Certified To
I Date
Less Amount
I Retained
Less Previous
I Payments
Amount Paid This
—Request
Total Amount
I Paid To Date
$52,559.62
1 $5,960,079.55
1 $0.00
1 $5,848,444.73
$111,634.82
1 $5,960,079.55
This is to certify that the items of work shown in this certificate of Pay Estimate have been actually furnished for the work comprising the
above-mentioned projects in accordance with the plans and specifications heretofore approved.
Appro ed By Approved By Eureka Construction
U
F*oj& Engineer ontr ctor
6011512-4)
Date
Approved By
6-15-9090
Date
A.tv.U10
Date
Approved By City of Monticello
Date
6/16/20
City of Monticello Page 2 of 15
505 Walnut St
Monticello, MN 55362-1147
Funding
Funding
Work Certified
Less Amount
Less Previous
-PaymentSummary
No.
Up To Date
Work Certified
Per Request
Amount Retained
Per Request
Amount Paid
Per Request
1
2018-06-29
512132.1
25,606.61
486,525.49
2
2018-07-31
918288.45
45 914.42
872,374.03
3
2018-09-14
1598805.05
79 940.25
1,518,864.80
4
2018-10-14
1064390.66
53 219.53
1,011,171.13
5
2018-11-16
1332995.91
66,649.80
1,266,346.11
6
2018-12-21
313166.46
15,658.32
297,508.14
7
2019-07-16
126198.1
6,309.91
119,888.19
8
2019-10-07
41543.2
234,223.64
275,766.84
9
2020-03-16
52559.62
59,075.20
111,634.82
Funding
Funding
Work Certified
Less Amount
Less Previous
Amount Paid
Total Amount
Category Name
Category
to Date
Retained
Payments
this Request
Paid to Date
7,896.32
Number
288,980.70
245,131.68
04
State
1,841.84
FALLON
1
3,385,159.01
0.00
3,304,718.40
80,440.61
3,385,159.01
AVENUE/S.P.
419 398.22
1,034,896.34
01
State
80,`440.61
3 275 767.98
3,255,796.11
222-104-002
STORM SEWER
6
691,309.66
0.00
684,396.55
6,913.10
691,309.66
/ S.P. 222-104-
99.01
002
WASHINGTON
4
184,184.44
0.00
182,342.60
1,841.84
184,184.44
STREET / S.P.
222-113-003
7TH STREET/
2
1,034,896.34
0.00
1,024,547.38
10,348.96
1,034,896.34
S.P. 222-101-
009
CHELSEA
__
3
419,398.22
0.00
415,204.24
4,193.98
419,398.22
ROAD / &P-
222-116-001
LOCAL
5
245,131.88
0.00
237,235.56
7,896.32
245,131.88
FUNDING / C.P.
16CO06 / NOW
PARTICIPATING
Accounting
Number
Funding Source
Amount Paid this
Request
Revised Contract I
Amount
Funds
Encumbered to
Date
Paid Contractor to
Date
06
State
6,913.10
642,716.56
741479.80
691,309.66
05
Local Roadway
7,896.32
304 377.83
288,980.70
245,131.68
04
State
1,841.84
167,749.90
170,180.51
184,184.44
03
02
State
State
_ _ 4,193.9
10 =348.96
488,343.31
1,080,201.23
487,465.03
1,078,666.79
419 398.22
1,034,896.34
01
State
80,`440.61
3 275 767.98
3,255,796.11
3,385,159.01
Contract Item Status
Line
Item
Description
Units
Unit
Contract
Quantity
This
Amount
This
Quantity
Amount To
Price
Quantity
Request
Request
To Date
Date
1
021.50110001
MOBILIZATION
LS
300,000.
1
0
0.00
1
300.000.00
0
041.610/0010
RAINEES
HOUR
1.0
70C
C
0.0
99
99.01
City of Monticello Page 3 of 15
505 Walnut St
Monticello, MN 55362-1147
031.502/0001
FIELD OFFICE TYPE
BEACH
23,630.00
t C
O.D
1
23,630.
051.501/0001
M Al NT &
LS
1.00
1
0
0.00
0,0
RESTORATION OF
HAUL ROADS
101.50510002
CLEARING
RCRE
3,725.0
1
0
0.0c
0.0
101.505/0003
GRUBBING
CRE
3,725.00
1
C
0.0
0.00
101.524/0004
CLEARING
TREE
106,00
1
0.00
122
12,932.0
101.524/0005
GRUBBING
TREE
138.00
104
C
0.00
1
16,836.0
104.502/0085
REMOVE GATE
EACH
334.00
E
0
0.00
5
1,670.OU
VALVE & BOX
10
2 1 D4.50210088
R EMOVE HYDRANT
EACH
667-00
4
0
0.00
3,335.0
11
2104.50210091
REMOVE DRAINAGE
EACH
357.0
3
0'm
z
9,996.0
STRUCTURE
12
104.502/0124REMOVE
SIGN TYPE
EACH
25.00
27
0.00
15
375.
13
104.502/0130
REMOVE SIGN TYPE
EACH
25.00
6
a
0.00
O.DO
SPECIAL
14
Z104.50210158REMOVE
LIGHT
EACH
i02-00
11
0
0.00
7,722.0
FOUNDATION
15
2104.502/0334
SALVAGE SIGN TYPE
EACH
75.00
1
0
0.00
75.0
0
EA
16
104.502/0339
SALVAGE SIGN TYPE
EACH
25.00
2
C
0.00
2
50.0
SPECIAL
17
ID4.502/0359
SALVAGE MAILBOX
EACH
100-N
1
0
0.00
1
100.0
SUPPORT
18
104.503!0019
SAWING CONCRETE
LF
6.6c
435
0
0.00
697
3,833.5
5
PAVEMENT (FULL
DEPTH
19
2104.503/002
AWING BIT
LF
2.80
392
a
0.0
916
2,564.8
5
PAVEMENT(FULL
DEPTH
0
2104.503/0027
REMOVE WATER
LIF
11.1E
276
a
0.00
120
1,338.0
AIN
1
2104.50310028
REMOVE SEWER
LF
12.50
1578
0
0.00
1844.5
23,056.2
5
PIPE (STORM)
2
2104.50310031
REMOVE CURB &
LF
2.10
7127
C.
0.00
7127.5
14,967.7
UTTER
3
2104,503/0050
REMOVE
LIF
100.00
E
0
0.00
24
2,400.0
PERMANENT
BARRICADES
4
2104,50410009
REMOVE CONCRETE
Sy
7.10
1308
0.0
969
6,808.9
PAVEMENT
5
104.504/0012
REMOVE
SY
4.60
19311
0
0.00
20814.5
95,746.7
BITUMINOUS
PAVEMENT
6
105.50710001
COMMON
CY
22.00
6085
0
0.0
6()85
133,870.DO
5
EXCAVATION
7
105.507/0005
SUBGRADE
CY
-7.00
8086
0
0.00
80
56,602.0
EXCAVATION
8
105.50710006
HANNEL AND POND
Y
7.6
95
0.0
0.0
EXCAVATION
City of Monticello Page 4 of 15
505 Walnut St
Monticello, MN 55362-1147
9
105.507/0029 SELECT GRANULAR
CY
13.50
11719
0.00
11719
158,206.5
BORROW (CV)
0
105.507/0033S ELECT GRANULAR
C Y
20.50
1000
0.00
1000
20,500.00
BORROW MOD 10%
CV
1
105.601/0001 DEWATERING
LS
1.00
1 0
0.00
C
0.0
5
22105.60410008
POLYETHYLENE
S Y
14.00
150 0
0.00
C
0.00
0 SHEET
3
2105.60710042 EXCAVATION
CY
7.20
48167 C
0.00
52898
380,865.6
0 SPECIAL
4
123.51010001 COMMON LABORERS
HOUR
70.00
35 81.5
5,705,00
84.5
6,915.66
0
5
2123,510/0013 DOZER
HOUR
130.00
35 23
2,990.00
45
5,850.0
0
36
123.510/001510 CU YD TRUCK
HOUR
103.00
35
0.00
0
0.0
0
7
2123.510/0021 .75 CU YD FRONT
HOUR
120.0
3
0.00
0
0.0
FND LOADER
38130.52310001
123.610/0041 STREET SWEEPER
HOUR
175.00
3
O.D
23.
4,112.5
ITH PICKUP
ROOM
39
Fp
NATER
GAL
26.5
3
0.
0.0
211.507/0017 EkGGREGATE BASE
C Y
19.50
809C 0
0.00
8137
158,671.5
CV) CLASS 5
1
2301.50210001 OWEL BAR
EACH
8.50
111 0
0.60
1360
11,560.0
0
2
301.504/0007 -ONCRETE
5 Y
62.00
1152 0
0.0
1152.5
71,455.00
AVEMENT 7.0"
3
2301.50410008 ONCRETE
S Y
74.00
386
O.DO
757
56,018.0
0 IAVEMENT 8.0"
4
2301.504/0012 ONCRETE
S Y
95.50
171
0.0c
0.0
PAVEMENT 12.0"
5
2301.60210007 DRILL & GROUT
ACH
7.50
36
0.0
22C
1,650.0
1 REINF BAR (EPDXY
GATED
6
2360.509/2325 FYPE SP 12.5 NON
TON
5o.od
2644
0.0c
2290.82
114,541.0
5 AfEAR COURSE MIX
!3;B)
7
360.509/2330 TYPE SP 12.5
TON
61.00
4968 a
0.0c
4390.68
267,831.4-8
NEARING COURSE
IX 3;C
8
406.504/0001 3RIDGE APPROACH
S Y
221.00
432 0
0.00
426
94,146.0
PANELS
9
2406.60310058 7-XPANSION JOINTS;
F
100.00
9
0.00
9
9,600.0
DESIGN E8 SPECIAL
50
453.603/0001 EXPLORATORY
L F
57.0
150
0.0
12
684.0
0 BORINGS
1
501.5021050115" RC PIPE APRON
ACH
868.0
1
0.
1
868.00
5
2
501.502/0504 2" RC PIPE APRON
EACH
2,210.00
2 0
0.00
0
0.0
53
501.502/050 0" RC PIPE APRON
EACH
2,810.00
1
0.0c
1
2.810.60
4
2501.502/4402F4" RC SAFETY
EACH
984.0
6
0.0
2
1,968.00
PRON
1
City of Monticello Page 5 of 15
505 Walnut St
Monticello, MN 55362-1147
5
501.503/1324
4" RC PIPE
L F 63.50 514
0,00
C
0.00
5
CULVERT CLASS V
6
501.503/1342
2" RC PIPE
L F 135.00 20
0.00
0
0.0
CULVERT
7
501.602/6004
TRASH GUARD FOR
EACH 1,545.00 2
0
0.00
0
0,
2" PIPE APRON
8
501.602/6006
TRASH GUARD FOR
EACH 2,935.0 1
0.00
1
2,935.0
D
0" PIPE APRON
9
2502.50310104
"TP PIPE DRAIN
-F 7.10 120
0.0
0.0
0
0
2502.503/10044"
PERF PE PIPE
L F 6.60 2400
C
0.0
0.00
RAIN
1
502.601/0292
DRAINAGE SYSTEM 1
LS 23,710.M 1
0
0.00
1
23,710.0
2
502.601/0292
DRAINAGE SYSTEM 2
S 15,200. 1
0.0
1
15,200,0
5
3
502.601/0293
DRAINAGE SYSTEM 3
LS 18,680.0 1
0.0
1
18,660.0
0
4
503.503/191212"
RC PIPE SEWER
LF 37.50 593
C
0.00
527
19,762.5
5
DES 3006 CL V
5
503.503/191515"
RC PIPE SEWER
LF 44.00 1441
0.0
1423.5
62,634.0
5
DES 3006 CL V
6
2503.50t191818--
RC PIPE SEWER
F 45.YC 166
0
O.GC
166
7,470.00
DES 3006 CL III
7
503.503/1924
4" RC PIPE SEWER
L F 60.5 203
b
0.00
0
0.0
ES 3006
-LF
8
503.503/1924
4" RC PIPE SEWER
70.50 162
0
0.00
0
0.00
DES 3006 CL III
9
503.503/1924
4" RC PIPE SEWER
LF 81.00 18
0
0.0
lee
15,228.0
DES 3006 CL IV
0
2503.503/192727"
RC PIPE SEWER
LF 69.50 228
0
0.00
221
15,359.5
DES 3006
1
2503.50311930
30" RC PIPE SEWER
LF 75.00 10
0.0
277
20,775.0
ES 3006
2
503.503/196
0" RC PIPE SEWER
LF 292.00 801
C
0.00
0
0.0
ES 3006 CL IV
3
503.602/0031
ONNECT TO
EACH 2,240.00 1
0
0.00
1
2,240.00
0EXISTING
MANHOLES
SAN
4
503.602/0032
CONNECT TO
EACH 747.00 14
0
0.00
10
7,470.0
EXISTING STORM
EWER
5
2503.603/21008"
PVC PIPE SEWER
LF 294.00 138
0
0.00
74
21,756.0
8
6
504.602/0001
ONNECTTo
EACH 1,380.00 7
0
0.00
5
6,900.00
7-X [STING WATER
MAIN
7
504.602/0002
HYDRANT
EACH 4,550.0 5
1
0.00
5
22,750.0
8
504.6021000
DJUST GATE VALVE
EACH 297. 11
0
0.00
14
4,158.0
BOX
9
504.602/008
" GATE VALVE &
CH 1,905-00 5
0
0.0
9,525.0
BOX
0
604.602/00808"
GATE VALVE &
EACH 2,315.00 1
0
0.0
2
4,630.0
OX
City of Monticello Page 6 of 15
505 Walnut St
Monticello, MN 55362-1147
1
504.6021008112"
GATE VALVE &
ACH
3,420.00
2
0 0.00 2 6,840.0
BOX
2
504.603/0106
" WATERMAIN
F
45.50
125
0 0.00 109 4,959.5
DUCTILE IRON CL 52
3
504.603/010
" WATERMAIN
F
39.50
115
0 0,00 92.5 3,653.7
DUCTILE IRON CL 52
4
504.6031011212"
WATERMAIN
L F
35.0
20
0.00 112 3,920.0
DUCTILE IRON CL 52
5
2504.608/0002
DUCTILE IRON
LB
10.50
87E
a 0. Fe 2913.57 30,592.4
FITTINGS
6
506.502/003
ONST DRAINAGE
EACH
1,070.00
52
0.00 46 49,220.0
1STRUCTURE
DESIGN
PEC 1
7
506.502/0600
CASTING ASSEMBLY
EACH
61 1.00
78
0 0.00 83 50,713.Ofl
8
506.502/0602
DJUST FRAME &
CH
317.0
14
0 0.00 12 3,804.0
tNG CASTING
9
2506,5031024
ONST DRAINAGE
F
270.00
153
C 0.00 114.14 30,817.8
STRUCTURE DES 48-
020
0
506.503/0302
ONST DRAINAGE
F
479.0
29
0 0.00 48.95 23,447.0
STRUCTURE DES 60-
021
1506.50310332
ONST DRAINAGE
L F
651LO
0. 5. 3,510.0
TRUCTURE DES 66-
020
2
506.50310482
ONST DRAINAGE
L F
1,025.0
41
OA 57.5 58,937.5
TRUCTURE DES 96-
020
3
506.602/0603
RECONSTRUCT
EACH
706.00
7
0.00 9 6,354.0
DRAINAGE
TRUCTURE
4
506.602/060
ECONSTRUCT
EACH
1,675.0
0. 11,725.0
DRAINAGE
TRUCTURE
PECIAL
5
2506.60210620
' ONNECT INTO
EACH
706.00
10
0.00 15 10,590.00
(STING DRAINAGE
TRUCTURE
6
25D6.60210645
DJUST FRAME &
EACH
491.00
13
0 0.0 11 5,401.
RING CASTING
SPECIAL
97
506.603/3000
ONSTRUCT
LF
276.00
35
0 0.00 0.0
DRAINAGE
STRUCTURE DES
PEC
8
511.504/0001
EOTEXTILE FILTER
Y
6.6
7
0.0 0.00
TYPE 4
9
511.507/0001
RANDOM RIPRAP
Y
118.0
3
0. 0.0
5
LASS IV
100
521.518/0004
" CONCRETE WALK
F
3.5
11791
0. 12501 43,753.5
P
101
521.518!0004
" CONCRETE WALK
F
7.9
13271
0.00 1067 84,356.2
SPECIAL
102
521.51810006
" CONCRETE WALK
F
9.3
10091
0 0.0 923 85,913.4
103
521.518/001
" BITUMINOUS WALKS
F
1.70
24757
0 0.66 32300 54,910.0
104
2531.50310231
ONCRETE CURB &
L F
14.5
169
0.0 74 10,846.0
UTTER DESIGN
B612
City of Monticello Page 7 of 15
505 Walnut St
Monticello, MN 55362-1147
105
531.503/0231
ONCRETE CURB &
F
12.5C
12458
a
0.00
11641
145,512.50
UTTER DESIGN
618
106
2531.503
JNKNOWN
JNKNO
25.50
1043
0
0.00
992
25,296.00
N
107
531.503/2370
ONCRETE CURB
F
37.5C
325
Q
0.0
270
10,126.OD
DESIGN V6
108
2531.50410008
3"CONCRETE
S Y
69.50
208
0
0.0
283.
19,703.2
DRIVEWAY
PAVEMENT
109
2531.61810001
FRUNCATED DOMES
SF
47.00
1120
0
0.00
991
46,577.0
110
2533.502110214
7;ONC MED BAR & GL
L F
140.00
454
0
0.00
0
-0.00
CR DES 8309 TYPE
kA
111
533.503/0217
ONC MED BAR & GL
L F
200.00
76
800.00
80
16,000.0
CR DES 8309 TYPE
RAN
112
533.503/0301
PORTABLE PRECAST
F
14.50
60C
0
0.0
1
19,430.0
ONC BARRIER DES
337
113
540.602/0014
INSTALL MAIL BOX
EACH
250.00
1
b
0
0
0.0
SUPPORT
114
2546.502/01)1C
LIGHTING UNIT TYPE
EACH
3,090.00
3
0
0.00
3
9.270.00
0
SPECIAL
115
2545.50210010
_IGHTING UNIT TYPE
EACH
5,550.0
19
C
0.00
19
105,450.0
1
SPECIAL 1
118
545.502/0010LIGHTING
UNIT TYPE
EACH
3,865.00
2
0
0.00
2
7,730.0
SPECIAL 2
117
2545.50210010
LIGHTING UNIT TYPE
EACH
3,410.00
13
0
0.00
13
44,330.0
3
SPECIAL 3
118
545.502/140
IGHT FOUNDATION
EACH
799.00
21
0
0.00
21
16,779.0
0
DESIGN E MODIFIED
119
2545.50211500
_IGHT FOUNDATION
EACH
799.00
13
0
0.00
13
10,387.00
DESIGN SPECIAL
120
545.502/2120
3ERVICE CABINET -
EACH
4,545.00
1
0
0,00
1
4,545.00
1
FYPE Li
121
545.502/2251
3ERVICE EQUIPMENTEACH
2.485.00
1
0
0.00
1
2,485.0
122
2,545.50212252
EQUIPMENT PAD B
EACH
897.00
1
0
0.00
1
897.0
1
123
545.502/2302HANDHOLE
EACH
1,715.00
1
0
0.00
4
6,860.0
124
2545.503/0105?"
NON-METALLIC
LF
5.20
6300
0
0.00
6480
33,696.0
ONDUIT
125
545.503/0110
" NON-METALLIC
LF
7.10
500
0
0.0
2480
17,608.0
ONDUIT
126
545.503/0306UNDERGROUNO
LF
1.10
27600
0
0.00
36171
39,788.1
!RE 1/C 6 AWG
127
2554.50210000
GUIDE POST TYPE B
EACH
50.00
10
0.00
6
300.0
128
2554.615/0000 IMPACT
AMBy
2,500.00
6
0
0,06
4
10,000.0
ATTENUATOR
129
2557.50210007
ELECTRICAL
EACH
200.00
2
0
0.00
0
0,00
0
GROUND
130
FENCE DESIGN
F
29.00
380
6
1,827.0
441
12,789.0
�557.503/0122VVIRE
8V-9322 IL
City of Monticello Page 8 of 15
505 Walnut St
Monticello, MN 55362-1147
131
563.601/0001
FRAFFIC CONTROL
LS
51,500.00
1
0.00
1 51,500.FM
132
563.602/011
ORTABLE
EACH
4,785.00
2
1
0.00
2 9,570.
HANGEABLE
MESSAGE SIGN
133
NSTALL SIGN TYPE
ACH
538.0
1
0.0
1 538.00r564.502/0021
A
134
2564.50210140
DBJECT MARKER
EACH
72.00
10
0
0.00
6 432.00
PE X4-2
135
564.508/0011
STRUCT STEEL-
LB
12.50
688
0
0.00
68fl 8,600.CO
1
OSTS FOR TYPE A
SIGNS
136
2564.61810013
SIGN PANELS TYPE C
S F
66.00
687
C
0.0c
693.6 38,841.6
137
564.518/0014
SIGN PANELS TYPE D
3 F
54.00
80
0.00
80.2E 4,333.
138
564.518/0020
SIGN PANEL
3 F
90.0c
6
0
0.06
540.
VERLAY TYPE A
139
564.602/0182INSTALL
SIGN TYPE
EACH
1,015-00
2
0.00
2 2,030.0
SPECIAL
140
573.50110002
STABILIZED
S
2,000.00
1
0
0.00
1 2,000.00
ONSTRUCTION EXI
141
573.502/0011
3TORM DRAIN INLET
EIACH
195.00
5
0.00
61 11,895.0
ROTECTION
142
573.502/001
ULVERT END
EACH
126.00
4
0
0.00
5 630.00
ONTROLS
43
573.503/0002
SILT FENCE; TYPE SOL
F
25.00
492
0
0.00
0 0.00
144
573.50310002
SILT FENCE; TYPE
F
1.7
3481
0
0.00
5558 9,448.
S
145
2573.503/0006
SEDIMENT CONTROL
L F
3.00
3386
a
0.0c
1891 5,673.0
1
OG TYPE WOOD
FIBER
146
2574.507Tooic
-OMMON TOPSOIL
Cy
0.01
3564
0.0c
C 0. Yo
SORROW
147
2574.50810001
ERTILIZER TYPE 1
B
O.5C
1738
1
OAK
20 1,025.0
1
148
2574.50810001
ERTILIZER TYPE 3
LB
0.5
3160
45
227.
1479.2E 739.63
149
2575.50410OD7
ROSION CONTROL
S Y
1.20
17791
626
7,521.60
2061E 24,741.6
BLANKETS
ATEGORY 3N
150
575.504/0011
PID
S Y
1.20
1648
0.00
0 0.00
TABILIZATION
METHOD 4
151
2575.505/0002
SEEDING
ACRE
75.00
18.2
0.35
26.25
17.025 1,276.8
1
152
2575.50812111
SEED MIXTURE 21-
LB
0.4
902
0
0.0
86C 346.4
1
111
153
2575-508/2515
SEED MIXTURE 25-
B
2.80
1043
156
436.80
689.4 1,930.3
1
151
154
2,575.50813522
SEED MIXTURE 35
B
19.00
17
0.00
0 0.0
1
221
155
575.508/400
HYDRAULIC MULCH
B
0.
106
0.00
22775 13,665.0
1MATRIX
156
575.508/400
YDRAULIC
B
0.8
111265
0.00
0 0.56
STABILIZED FIBER
City of Monticello Page 9 of 15
505 Walnut St
Monticello, MN 55362-1147
MATRIX
157
581.50310001
EMOVABLE L F
1.2C
718 C
0.0
11091
13,309.20
REFORM
AVEMENT MARKING
APE
158
581.603/0002REMOVABLE
F
2.
430
0.0
333
6,672.0
0
PREFORMED
PLASTIC MASK
BLACK
159
582.503/301
" SOLID LINE MULTI L F
0.80
15596 0
0.0
1202
9,618.4
OMP
160
582.503/301112"
SOLID LINE MULTI F
6.
6
0.0
222
1,332.0
OMP
161
2582.503/36204"
BROKEN LINE F
0.8
26
0.
19
158. 40
MULTI COMP
DOTTED LINE L -F-10.00
7
0.0
0
162 582.503/403112"
0.0
MULTI COMP GR IN
R
163
582.503/3040
" DBLE SOLID LINE L F
0ho
3826-0-0.00-3276
2,620.8
MULTI COMP
164
582.503/561112"
SOLID LINE PREF L F
13.50-766
0.001
760
10,260.0
APE GR IN
165
2582.518/0400
PAvr MSSG PREF S F
18.0
go C
0.0
-6c
1,080.0
HERMO
166
582.618/090
AVEMENT MARKING S F
21.
2284 C
0.00
380
81,700.0
PECIAL
167
401.503/0714
TYPE P-1 BARRIER L F
120.00
476 0
0.00-476-57,120.01
5
CONCRETE (3S52)
168
401.50310714
TYPE MOD P-1 L F
120.0
24
QA
246
29,520.0
BARRIER CONC
3S52
169
401.507/0114
STRUCTURAL C Y
4 7 -7. 0-0
389
0.0c
389
185,553.0
ONCRETE (1G52)
170
401.507/0364STRUCTURAL'
Y
803.00
41C
0.00
410
329,230.0
ONCRETE (3852)
171
401.508/0001
REINFORCEMENT LB
1.2C5
0.00
23475
28,170.0
ARS
172
2401.50810001
REINFORCEMENT LB
1.20
13385E 0
0.00
13428
-161,142.00
1
ARS(EPDXY
GATED
173
401.508/0002
REINFORCEMENT LB
4.000
0.0
565°
2,260.0
7
BARS (STAINLESS-
5KSI
174
2401.51810364
SIDEWALK S F
9.00
240C
0.00
3360
30,240.0
CONCRETE (3S52)
175
401.601/0001
STRUCTURE LS
33,0-00.00
0.00
1
33,000.0
EXCAVATION
176
2401,618/0400
BRIDGE SLAB SF
29.00
10050 0
0.00-10050
291,450.00
1
CONCRETE (3YHPC-
M
17-7-2402
5-02/082
EARING ASSEMBLY EACH
953.00
32
0.00
32
30,496.0
178
402.50310001
RNAMENTAL METAL L F
120.
484 0
0.00
484
58,080.0
AILING
179402.503/00tAILING
NAMENTAL METAL L F
201.00
22
0.0
226
45,426.0
TYPE
ECIAL
City of Monticello Page 10 of 15
505 Walnut St
Monticello, MN 55362••1147
180
405.503/0204
PRESTRESSED
L F
246.
167-7
-7
0.00
157
387,942.0
Quantity
This
5
CONCRETE BEAMS
1
Price
Quantity
M N45
Request
To Date
Date
BK
1
188
2575.5
181
2405.50310504
DIAPHRAGMS FOR
L F
48.00
284
2
0.00
284
13,632.0
5
TYPE MN45 PREST
RE
0.00)
BEAMS
80
182
411.618/0053
ARCH CONC
S F
6,80
2405
0
0.00
2405
16,354.0
0.
EXTURE(ASHLAR
10,000.0
REINFORCEMENT
0
TONE)
O
1
190
2563.60
183
411.618/0032
ARCH SURFACE
SF
4.60
2405
0
0.00
2405
10,822.50
1/10010
FINISH (MULTI
00
--COLOR)
NIGHTTIME LANE
184
411.618/0022
NTI-GRAFFITI
SF
1.5b
240E
C
0.00
2405
3,607.5
COATING
O
1
191123.60
PRE
S
185
2502.501/0001
DRAINAGE SYSTEM
LS
2,305.00
1
0
0.00
1
2,305.0
0IMTRACTOR
TY PE (B91 0)
186
514.504/0001
CONCRETE SLOPE
Y
150.00
225
a
0.00
225
33,750.0
K
2
PAVING
2563.61
SIGNS
UDAY
1.36
8
0
0.00
187
545.501/0011
ONDUIT SYSTEM
LS
10,860.0
1
rTANDARD
0.00
1
10,860.0
1
PEI
O
2
193
2105.50
COMMON
CY
Base Bid Totals:
$19,534.15
C
$5,633,732.85
Project Catepory Totals
Project Category Amount This Request Amount To Date
02596-40 BRIDGE 0.00 1,760,960.00
02596-40 ROADWAY 19 534.15 3,872,772.85
Contract
Change Item Status
CC
CC#
Line
Item
Description
Units
Unit
Contract
Quantity
This
Amount
This
QuantityAmount
To
Price
Quantity
Request
Request
To Date
Date
BK
1
188
2575.5
ERODIBLE ACRES
`4C
(3,50
2
0
0.00
2
(7,000.00)
04/000
WITHHOLDING
RE
0.00)
80
O
1
189
10005HEETING
LS
10,000
1
0.
1
10,000.0
REINFORCEMENT
0
O
1
190
2563.60
RAFFIC CONTROL -EACH
1,000.
0.0
2
2;000.0
1/10010
IGH SPEED
00
NIGHTTIME LANE
CLOSURE
O
1
191123.60
PRE
S
1,200.
1
0.0
1
1,200.0
/99889
0IMTRACTOR
0
MARKUP
K
2
192
2563.61
SIGNS
UDAY
1.36
8
0
0.00
122
165.92
/10010
rTANDARD
O
2
193
2105.50
COMMON
CY
22,M
778
C
0.00
778
17,116.0
7/00015
EXCAVATION
O
12
194
2105,50
CHANNELAND
CY
(7.60)
950
0.00
0
0.0
7/00060
POND EXCAVATION
O
2
195
2105,60
POLYETHYLENE
Sy
(14.00)
15C
0
0.00
0
0.00
400080
HEET
P
O
2
196
2501.50
15' RC PIPE APRON
EACH
(868.0
1
0
0.00
0
0.0
105015
0)
CO
2
197
25D1,50
2" RC PIPE APRON
EACH
(2,210.
C
0.00
0.0
!05042
00)
City of Monticello Page 11 of 15
505 Walnut St
Monticello, MN 55362-1147
O
198
501.50
2" RC PIPE
L F
(135.
20
0.0
0.0
3/13422
CULVERT
0)
O199
2501.6D
TRASH GUARD FOR
EACH
(1,545•
2 a
0.00
0
0.
160042
2" PIPE APRON
00)
O 2
200
2503.51
4" STORM SEWER
LS
4,869.
1
0
0.00
1
4,869,46
1/95000
ODIFICATION TO
4
0" RCP
O 2
201
2503.50
15" RC PIPE SEWER
L F
(44.00)
7C
0.0
0.0
3/19155
IDES 3006 CL V
O 2
202
2503.50
4" RC PIPE SEWER
L F
(60.50
203
0.00
0
0.0
/19240
DES 3006 CL II
O 2
03
2503.50
4" RC PIPE SEWER
L F
(70.54)
162
0.0
0
0.0
3/19243
DES 3006 CL III
O 2
2.503.50124"
RC PIPE SEWER
L F
(81.00)
18
0
0.00
0
0.0
�04
3119244
DES 3006 CL IV
O 2
205
2503.50
6" RC PIPE SEWER
L F
120.00
383
0
0.00
383
45,960:00
119360
DES 3006 CL li, 111, IV
O 2
206
2503.50
0" RC PIPE SEWER
L F
(292.0
801
^ 0
0.00
0
0.0
/19604
DES 3006 CL IV
0)
O 2
207
2503.50
0" RC PIPE SEWER
L F
350.00
389
0
0.00
397.5
139,125.D0
/19604
DES 3006 CL IV
O 2
208
2506.50
CONST DRAINAGE
EACH
1,070.
2
a
0.00
0
0.0
100301
STRUCTURE
00
DESIGN SPEC 1
O 2
209
2506.50
CASTING
EACH
611.00
2
0.00
C
0.0
2/06000JASSEMBLY
O 2
210
2511.50
IGEOTEXTILE FILTER
y
(6.60
75
0
0.0
0.0
/00014
FYPE 4
O 2
211
2511.50ANDOM
RIPRAP
y
(118.
3
0.0
0:0
100015
LASS IV
0)
I
2
COI
212
2554.50
GUIDE POST TYPE BEACH
(50.00)
3
C
0.0
O.p
!00002
O 2
213
2574.50
OMMON TOPSOIL
C y
0.01
113
a
0.00
0
0.06
/00100
3ORROW
O 4
214
2104.50
SALVAGE LIGHT
EACH
311.95
a
0
0.00
8
2,495.6
102925
r 7IXTURE
O 4
215
2104.50
SALVAGE LIGHT
EACH
311.95
3
0.0
935.85
102925
FIXTURE
O 5
216
2504.60
1.5" TYPE K
L F
28.00
137
0.00
118
3,304.00
100715
COPPER PIPE
O
17
2504.60
1.5" CORP STOP
EACH
550-00
550.0
2/40418ND
ADDLEICONNECT
O 6" WM
O 5
218
2504.60
1.5" CURB STOP
EACH
600.00
3
0
0.00
1
600.0
!03750
O 5
219
504.60
1.5" TYPE K
L F
28.0
4
0.
5
1,596.
3/00715
COPPER PIPE
O 5
20
2504.60
1.5" CORP STOP
EACH
550.0
1
0.0
1
550.0
2/00419ND
ADDLE/CONNECT
O 6" WM
O 5 221
504.60
1.5" CURB STOP
EACH
600.00
1
0
0.00
1
600.0
103750
O
22
105.50
ELECT GRANULAR
y
(3.00)
325
0
0.0
3252
(9,756.00)
7/00051
ORROW
City of Monticello Page 12 of 15
505 Walnut Bt
Monticello, MN 55362-1147
O
23
2105.50
3ELECT GRANULAR C Y
(3.00
6600 0
0.00
660
(19,800.00)
7100051
3ORROW
OF!00043
24
105.50
ELECT GRANULAR C Y
(3.00
975
0.0
97
(2,925.00
!00051
ORROW
O
25
105.50
ELECT GRANULAR Y
(3.00)
892
0.00
892
(2,676.00)
/00051
ORROW
O
26
105.50
ELECT GRANULAR C Y
(3.00)
100 0
0.00
1000
(3,000.00)
ORROW MOD 10%
O
7
227
2104.50
REMOVE L F
25.18
380 0
0.00
380
9,568.4
1/00049
CONCRETE MEDIAN
BARRIER
O
7
28
2105.50
SELECT GRANULAR C Y
(13.50)
120
0.0c
12
(1,620.00
7/00290
BORROW (CV)
O
7
2 521.516"
CONCRETE WALK F
(9.30)
683 C
0.00
0
0.0
�29
8100060
O
7
230
533.50
ONC MED BAR & L F
(140.0
454 0
om
0
0.0
/02140
r, L SCR DES 8309
0)
PE AA
0
7
231
533.50
ONC MED BAR & L F
28100
180 0
0.0c
192
54,336.0
3/02110
L SCR DES 8309
[TYPE A
O
8
32
2563.61
POLICE OFFICER OUR
104.05
17.2
0.
38.5
4,005.9
0/00020
CO
2545.60
UTILITY CONFLICTS HOUR
688.60
2
0.0
2
19,280.8
[33
1/00205
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10
34
021.50
MOBILIZATION LS
1,000.
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0.0
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1,000.0
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235
2504.60
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237
2504.60
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43.32
19 0
0,00
11
823.0
190041
O
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38
504.60
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561.17
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239
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43.36
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0.6-C
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520.32
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2575.50
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0.0
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9,000.0
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41
575.50
APID CRE
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3.2
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FK
42
575.50
ISK ANCHORING CRE
82.0
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0.0
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5
43
011.60
BITUMINOUS LS
5,594.
0.0
0.0
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r ENSITY
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5
44
357.60
rAILING TACK LS
(13,17
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0.oc
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5
45
2360.60
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(1,057.
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0.0
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ONTENT
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0
12
246
2580.60
INTERIM PAVEMENT L F
0.33
75 0
0-0c
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47
2580.60
INTERIM PAVEMENTIL F
0.6
136 G
0.0
136
903.54
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MARKING DOUBLE
ELLOW
City of Monticello Page 13 of 15
505 Walnut St
Monticello, MN 55362-1147
O
12
48
0580.611
PAVEMENT
F
0.66
138E
C
0.0
138
914.7
7,000.00
1
The Engineer and the Contractor, in concurrence with MnDOT, have
3100110
NTERIM
ARKING DOUBLE
agreed to modify the temporary roadway alignment on TH 94 so that the
traffic does not utilize the existing bituminous shoulder as a roadway, and
instead maintains traffic flow on the concrete mainline. The shifting of the
ELLOW
roadway closer to the work area creates a changed condition where the
traffic loading is 6 feet closer to the work zone. The contractor will now
O
12
need to utilize reinforcement on his sheeting to maintain a safe
2580.601INTERIM
PAVEMENT
L F
0.66
554
0
0.00
554
365.64
155.92
2
�49
/00110
PARKING DOUBLE
modify the storm sewer design to more efficiently manage the drainage on
[YELLOW
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250
2580.60
NTERIM PAVEMENT
L F
0.66
33
0
0.
-338
223.0
3/00110
ARKING DOUBLE
YELLOW
O
12
251
2123.60
RIME
L S
90.35
1
0
0.0
1
90.3
/99244
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ARKUP 10%
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12
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2123.60
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L S
91.48
1
0
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1
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!99244
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ARKUP 10%
O
12
253
2123.60
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L S
39.04
1
C
0.00
1
39.04
9/99244
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12
254
2123.60
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L S
22.31
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0
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199244
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MARKUP 10%
BK
55
2563.60
TRAFFIC CONTROL
LS
11,553
1
1
11,553.82
1
11,553.8
1/00010
.8
O
13
56
2563.61
POLICE OFFICER
HOUR
94.59
26.75
26.75
2,530.28
26.7
2,530.2
100020
O
13
57
2123.51
COMMON
HOUR
73.36
138,
138.5
10,160.36
138.5
10,160.3
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LABORERS
CO
13
259
2123.60
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1,411.
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1
1,411.97
1
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/99889
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9
MARKUP
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13
260
2123.60 1
Light Plant
Each
714.52
2
2
1,429.
2
1,429.04
O
14
261
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PGN POST
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125.00
40
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5,000.00
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5,000.00
/08380
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263
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1
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/99244
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BK
6
264
2563.60
RTABLE
EACH
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44
440.0
4
440.00
!00028ONCRETE
ARRIER
Contract Change Totals.
$33,025.47
$326,346.70
Contract Total $5,960,079.55
Contract Chan a Totals
Number
Descriptlon
Amount This
Amount To Date
Request
1
Erodible acres withholding.
0.00
7,000.00
1
The Engineer and the Contractor, in concurrence with MnDOT, have
0.00
13,200.00
agreed to modify the temporary roadway alignment on TH 94 so that the
traffic does not utilize the existing bituminous shoulder as a roadway, and
instead maintains traffic flow on the concrete mainline. The shifting of the
roadway closer to the work area creates a changed condition where the
traffic loading is 6 feet closer to the work zone. The contractor will now
need to utilize reinforcement on his sheeting to maintain a safe
environment for the workers next to the traveling ubiic.
2
Standard signs.
0.00
155.92
2
The Engineer and Contractor, in concurrence with MnDOT, have agreed to
0.00
207,070.46
modify the storm sewer design to more efficiently manage the drainage on
City of Monticello Page 14 of 15
505 Walnut St
Monticello, MN 55362-1147
the site due to local site changes encountered during construction. The
60" RC Pipe has been removed in areas, and a swale has instead been
created to carry the flow of water through a portion of the site. This
modification also made it necessary to increase the pipe diameter for
infiltration in Drainage System 3. The design change also made it
necessary to modify other quantities to account for the design modification.
The Engineer has determined that this proposal is beneficial to the
Contractor and the Owner, and will allow the Contractor to complete the
work in a safer environment for the workers and the public. This plan
modification falls within the definition of significant changes to the character
of the work 1402.3(1), and therefore the Contractor is entitled additional
compensation. There will be no contract time adjustment made to the
contract for this contract change.
4
The Engineer has determined the in-place light fixtures will need to be
0.00 3,431.45
salvaged and delivered to the City of Monticello. The Contract has
requested additional compensation for this work. The Engineer has agreed
this constitutes extra work under 1402 and therefore the Contractor is
entitled to additional compensation.
5
The Engineer has determined the future landscaping of the 3 roundabouts
0.00 7,200.00
and boulevards will require an irrigation system for which water service
lines are needed. It is more feasible to install the service lines during the
roadway construction phase. The Contract has requested additional
compensation for this work.
6
Per 1405 the Contractor has requested the use of materials found on the
0.00 (38,157.00)
project meeting the Select Granular Borrow and Select Granular Mod 10%
spec. The Engineer requested a change to bid price per yard for both
materials. The Contractor has agreed this constitutes a cost saving sand
has agreed to adjust the price of these materials. If sufficient material is
not available on the project, the remaining material will be paid at the
original bid prices. The Contractor has also agreed they will grade the
borrow site back to the new contours that will be provided, at no cost to the
department.
7
Due to differing site conditions found after construction commenced, it was
0,00 62,284.40
determined by the engineer and the contractor that existing field conditions
would require the Concrete Median Barrier Type AA to be replaced with a
Concrete Median Barrier Type A. This change order will also cover the
cost of removal of the existing barrier necessary for the construction of the
bridge pier. The Contractor has agreed this constitutes a cost savings and
has agreed to adjust the price of these materials. This change order
covers the known and anticipated costs. It also covers the contract time
adjustment attributed to the work covered by this change order. If the
Contractor incurs unknown and unanticipated additional work that affects
costs or impacts the critical path, the Contractor reserves the right to
request an adjustment to the contract amount or contract time in
accordance with MnDOT 1402.
8
State Patrol was necessary for the lane closures needed for installation of
0.00 4,005.93
the bridge beams over Interstate 94. In accordance with MnDOT 2563, the
contractor will be paid these costs incurred in accordance with MnDOT
1904.4A.
9
Underground utility conflicts were found during construction operations that
0.00 19,280.80
required relocation. The utility owners failed to relocate or adjust their
facilities as required by the department. In lieu of incurring a delay to the
project, the engineer and the contractor agreed that it was in the best
interest of the project for the contractor to adjust the facilities in the field.
The engineer and contractor agree that this is extra work, and the
contractor is due compensation. It was agreed upon to use an hourly rate
of the crew for the work performed. If additional conflicts occur, this same
hourly rate will be acceptable to the Engineer and the Contractor.
10
During construction of the project, it was determined that additional
0.00 8,301.92
irrigation systems should be installed for a future landscaping project. Due
to the median infill being colored, stamped concrete, it was determined that
it would be beneficial to both projects to install the irrigation before
concrete was nlaced.
City of Monticello Page IS of 15
505 Walnut St
Monticello, MN 55362-1147
3
H draulic Reinforced Fiber Matrix
0.00
9,000.00
4
Rapid Stabilization Method 1 & Disk Anchoring.
0.00
1,862.40
5
Density Incentive/Disincentive.
0.00
0.00
12
Due to late season striping it was determined by the engineer that field
0.00
2,674.95
conditions did not warrant permanent striping to be placed, therefore
interim pavement markings will be used instead. This change order will
also cover the cost of placing temp striping. This change order covers the
known and anticipated costs or impacts the critical path, the Contractor
reserves the right to request an adjustment to the Contract amount or
contract time in accordance with MnDOT 1402.
6 1
Additional Traffic Control Signs and Barricades for Local Business
11,993.82
1 11,993.82
13
Bride Night Work
15,531.65
1 15,531.65
14
Flush Mount Break Away Sign Mounts
5,500.00
1 5,500.00
CITY OF
� Monticello
Council Connection
June 22, 2020
CITY OF
Montfcdo
COMMUNICATIONS
Summer Newsletter
The city issues two newsletters per year: one for spring/summer and one for fall/winter. Work
had started on the 2020 spring/summer edition when the pandemic necessitated a significant
rewrite due to canceled events, changes to service, etc.
A fully revised newsletter was submitted for print in June. It will be mailed to all households in
Monticello in mid-June. We will also have a digital version available on our website.
CITY OF
Montfcdo
COMMUNITY DEVELOPMENT DEPARTMENT
Monticello 2040 Vision + Plan
The first chapters of the Comprehensive Plan, the Land Use and Transportation chapters, are
starting to take shape. The Technical Advisory Committee (TAC) and the Community Advisory
Committee (CAC) met in May to review a Land Use Strategies and Map document which
provides a policy framework for the two chapters. Both committees provided valuable
feedback, which was supplemented by additional staff feedback on the draft land use map.
The Land Use Strategies draft and a community survey are posted to the City's website.
Participation in this online engagement opportunity has been promoted via a wide variety of
resources. The feedback received will support the continued integration of the Vision and
values statements into the Comprehensive Plan.
It is expected that a joint Planning Commission and City Council meeting, as well as TAC and
CAC meetings will occur in mid-July to review the first full draft Land Use and Transportation
chapters of the Comprehensive Plan. The next step will be to engage the EDA and PARC in the
drafting of the Economic Development and Parks & Open Space chapters.
CMRP Framework 2030 Project
As noted in the Council update on June 13th, please find attached recent Factbook Briefing
materials, as well as decision and communication updates. These resources provide information
on the organizational decisions and efforts of CMRP, as well as the progress on the Framework
2030 planning effort.
Numerous Monticello stakeholders, including boards, businesses, non -profits and the school
district have been contacted to participate in the Round 1 engagement for Framework 2030.
Monticello and Wright County are showing a great participation effort!
2019 State Demographer Population Estimate
Each year, the MN State Demographer provides an estimate of city population. That document
is provided for Council reference.
FRAM
�2030
.W n R K
partnering for the future 1 r 0 \ 1
To: Partnership
Re: Framework 2030 Project Update
Date: May 28, 2020
This is the first of what we intend to be regular updates to the Partnership highlighting completed, in -progress, and
planned (short term) tasks for the Framework 2030 planning project. See below for contact information if you have
questions. The project timeline has been revised and is included on the final page of this memo. Brackets "[#.#]" indicate
task item reference from Regional Planning Scope.
Component 1: Preparation
Completed
• Orientation and project preparation
o Plan, study, and data library [1.3]
o Regional tour (consultants) [1.1]
o Partner / consultant one-on-one interviews [1.1]
• Project communications and outreach planning [1.5]
o New brand and logo [1.4]
o Key messages and Frequently Asked Questions [1.5]
o Project communications plan [1.5]
o Press Release #1 [1.6]
o Project webpage [1.6]
o Outreach portal [1.6]
o Organization chart [1.6]
Component 2: Engagement
Completed
• Stakeholder engagement planning
o Stakeholder mapping exercise [2.1]
o Engagement planning matrix [2.1]
o Tailored online survey development [2.1.1]
o Physical survey and discussion kits [2.1.1]
o Stock engagement invitation letters [2.1.1]
• Stakeholder engagement execution
Framework 2030 Project Update Page 1 of 3
Partner workshop (April 30 Virtual session) [2.1.1]
Initial survey invitation distribution (500+ entities, organizations, or individuals)[2.1.1]
Initial feedback review [2.1.1]
Next 30 days
• Project communications and outreach planning [1.5]
o Continued website updates [1.6]
o Revised FAQs [1.6]
• Round 1 Stakeholder engagement execution [2.1.1]
o Ongoing monitoring of submissions [2.1.1]
o Midstream reporting to Liaison Team [2.1.1]
o Continued sharing of engagement invitations and coaching [2.1.1]
o Review and refinement of messages and invitation process [2.1.1]
o Maintenance and monitoring of submissions [2.1.1]
• Round 2 Stakeholder engagement planning
o Round 2 definition and planning [2.1.2]
30-60 days
• Round 1 stakeholder engagement execution [2.1.1]
o Databasing and theming of input [2.1.1]
o Reporting and sharing of central findings with Liaison Team then Partnership [2.1.1]
• Round 2 stakeholder engagement planning [2.1.2]
o Round 2 definition and planning [2.1.2]
o Key questions (analysis integration) [2.1.2]
o Threshold decision on how to proceed [2.1.2]
o Material development [2.1.2]
• Project communications and outreach planning [1.5]
o Press release #2 [1.5]
Component 3: Analysis
Completed
• Baseline conditions and trends analysis [3.1]
o Plan audit and review [3.1]
o Policy matrix [3.1]
o Research and analysis along three tracks (demographics, economics, and place -based conditions) [3.1]
o Factbook Briefings prepared to date: April 6 -People, April 16 -Prosperity, April 24 -Place [3.1]
o Briefing of Partners during April 30 session, see meeting Presentation. with Briefing highlights starting
on page 7 [3.1]
Next 30 days
• Baseline conditions and trends analysis [3.1]
o Findings briefings (Market deep dive and COVID impacts pre -assessment, regional interdependence,
other topics to be identified) [3.1]
Framework 2030 Project Update Page 2 of 3
o Consolidation of all findings into master briefing deck [3.1]
o Presentation of master briefings deck on project website [3.1]
• Growth Management and Land Use Analysis [3.2]
o Research and analysis process and outline [3.2]
o Policy evaluation and matrix [3.2]
o Focused Planning Area consolidated zoning, development character, future land use mapping [3.2]
o Growth capacity analysis [3.2]
• Economic Analysis [3.3]
o Initial assessment of economic development ecosystem [3.3]
o Information interviews [3.3]
30-60 days
• Growth Management and Land Use Analysis [3.2]
o Sharing of initial findings with Liaison Team then Partnership [3.2]
o Refinement, focus and key questions (engagement integration) [3.2]
• Economic Analysis [3.3]
o Sharing of initial findings with Liaison Team then Partnership [3.3]
o Refinement, focus and key questions (engagement integration) [3.3]
• Framework development [4.1]
o Initial concept development and discussion [4.1]
First
Last
Affiliation
Position
Email
Kyle
May
Planning NEXT
Project Consultant
kyle(cDplanning-next.com
Anne
Carroll
Carroll, Franck & Assoc
Process consultant
carrfran(@gmail.com, 651-690-9162
Marc
Schneider
Sherburne County
Liaison Team lead
Marc.Schneider(cDco.sherburne.mn.us 763-442-1285
Framework 2030 Project Update Page 3 of 3
Sherburne County Wright County
Board of Board of
Commissioners Commissioners
Gives Input and Presents Key Action Items,
Resolutions, Information to 8&
Receives Input from
Planning Project
Consultant
Planning I
N EXT
Notes / Current Work
-Presented update and
highlights of 3
Factbook Briefings that
were sent out during
the month
-Woked on updating
Framework 2030
schedule due to
COVI D-19
-Worked with Anne
Carroll on Partnership
Workshop
Anne
Carroll
Notes / Current Work
-Worked with
PlanningNEXT on
Partnership Workshop
-Met with and worked
with ExComm on
various key items and
discussions to keep
project moving
forwa rd
r
Administrators /
Directors / StaffAssigned
to Township Boards
0 0
Y
0
May 2020
Action Items for
Local Governing Bodies
1) View April 30th, 2019
meeting recording at the
following link (click on logo):
nILFFR 2030
partoeriny for the future V r V ■ I
2) Complete the Framework
2030 Survey (click here)
Partnership
Members
City of Big Lake
Big Lake Township
City Council Town Board
1
Barry
Heikkinen
City of
Becker
City Council
�burne
r�
5
CMRRPP
Voting Members
Committee
Team
April
2020 Updates
Becker City of Monticello Silver Creek
Township Monticello Township Township
Town Board City Council Town Board Town Board
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Action Items (April 4/30 Meeting
- Participate in Round 1 Partnership
Engagement (Workshop) during
regular meeting
-Complete survey
-Discuss and come to consensus on
next steps amid COVID-19
Items Discussed / Worked On
- Discussed the State of Framework
2030 and how to proceed amid the
challenges and opportunities of
COVID-19
-Came to consensus that
proceeding with the project
was the best course of action
-Listened to the presentation by
PlanningNEXT on Factbook Briefings
-Directed PlanningNEXT and Liason
Team to work on a revised / updated
schedule for Framework 2030
Action Items
Items Discussed / Worked On
- Reviewed concerns that had been
voiced by various partnership
members about proceed amid
COVI D-19
-Reviewed and provided direction on
the April 30th meeting agenda
Action Items
-Compiled list of all the stakeholders
in each Liason Team members area
-Send individualized survey
invitations stakeholders listed
Items Discussed / Worked On
-Reviewed briefs developed by
PlanningNEXT and made comments /
revisions
-Continued to meet weekly and
discuss ongoing needs to make sure
engagement moves forward
-Facilitated breakout sessions at
Partnership Meeting on 4/30
Big Lake
Planner? -Continue to keep Partnership
members and other
Or)
Me�`Qo elected/appointed officials up to date
on Partnership and Framework 2030
progress
Sherburne County Wright County
Board of Board of
Commissioners Commissioners
Gives Input and Presents Key Action Items,
Resolutions, Information to 8&
Receives Input from
Planning Project
Consultant
Planning I
N EXT
Notes / Current Work
-Presented Technical
Analysis and Factbook
Briefings
-Presented updated
schedule for
Framework 2030
project
Partnership Process
Consultant
Anne
Carroll
Notes / Current Work
-Finished working on
new Communication
Protocols. Updated
the Partnership.
- Continued to track
survey responses and
updated to partnership
(with Liaison Team) on
Round 1 Engagement
Progress
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Directors / StaffAssigned
to Township Boards
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Action Items for
Local Governing Bodies
1) View May 28th, 2019
meeting recording at the
following link (click on logo):
FRA§lpobr..W-nRK
pnrCoeriny forth[ fUiWY WIff I %
2) Complete the Framework
2030 Survey (click here)
Partnership Members Update: May 2020
City of Big Lake City of Becker City of Monticello Silver Creek
Big Lake Township Becker Township Monticello Township Township
City Council Town Board City Council Town Board City Council Town Board Town Board
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Heikkinen
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2020
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CMRP
2020
Executive
Committee
Liaison
Team
Barry Amy
ineberger Barthel
Lloyd
Hilgart
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Action Items (April 5/28 Meeting)
- Review and vote on updated
Communication Protocols presented
by Anne Carroll
-Complete survey (if not done
already)
-Listen to Technical Analysis &t
Factbook Briefing from PlanningNEXT
/ Kevin Hively and give feedback /
ask questions
Items Discussed / Worked On
- Discussed Org. Chart presented and
decided to use it on the website and
for updating government entities
-Directed PlanningNEXT and Liaison
Team to work on a revised / updated
schedule for Framework 2030
Action Items
Items Discussed / Worked On
- Did not meet during the month of
May
Action Items
-Continue sending out individualized
invitations to complete the
Framework 2030 Round 1
Engagement survey to various
stakeholders
Items Discussed / Worked On
-Reviewed technical analysis and
factbook briefing materials from
PlanningNEXT
-Continued to meet weekly and
discuss ongoing needs to make sure
engagement moves forward
-Continue to keep Partnership
members and other
elected/appointed officials up to date
on Partnership and Framework 2030
progress
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Introduction
The following is a briefing from the
conditions and trends research for
Framework 2030
This presentation is part of a "deep dive"
series that will focus on the regional
market, interdependence, and land use
and growth
Framework 2030 and COVID-19
These are challenging times for our
communities and region. We are
working diligently to meet our
obligations while protecting
everyone. Even as we act on critical
current needs, we recognize the need
to work together to plan the future.
With significant growth and
development projected for the
region, the Central Mississippi River
Regional Planning Partnership
recently launched Framework 2030 --
a collaborative effort to develop our
region's first-ever strategic land use
and economic development plan.
a
W
Planning Context a
Z
E
Z
4
=of
• There are two research definition areasCL
a
based on the available data o
W
• Regional Planning Area (RPA)
• Most of the available information is at the county level, LU
so the analyses below are for Wright and Sherburne
counties. z
•
Z
Focused Planning Area (FPA)
MMI
CL
• When possible, analyses will focus on the jurisdictions W
that are members of the Central Mississippi River
Regional Planning Partnership. L&
St Cloud
:3herburne County
Wright County
Minneapolis
SHERBURN
-'end of presentation fps
-a �-
x�� o
�` i 1�• i
FN
Deing�nMarket
The market area can be different than the
geography, and typically varies for types
of activities such as work, events, and
certain types of shopping and dining
Three ways of determining geographic
market area:
• Commuting
• Distance/drive-times
• Cell phone location data
1
oLv �
Impact of COVID-19
Understanding the geographic scope of the
market area will be useful as you begin the
process of economic recovery and
contemplate key gateways, marketing
efforts, and potential new development
opportunities
C lear La4e Tw n.
Clear L —
to
Ser Creek Two,
L I.". Mari a
State Park
AILl lon Twp. Maple I/,1 .
piee L
4
'nIGHT COUNTY
Becker Tw
LP
Becker
I
S h e r 6 u n e N a t i o n a l
Wild life Ref u g e
SHERBURNE COUNTY
i
-=mm - n
S a n d
Dunes J
l
I
Big Lake T \p.
Big Lak
E11, E: . ir T�.-�',
Elk Rive
Monticello
Regional Context
St Cloud
ZS ,�
Sherburne County
Montice!Ilo Twp
ie tville Wright County
)F I [� Minne P US
t M chael
Buffalo
Focused
Planning Area
0 Participating Townships
0 Surrounding Counties
Other Cities
Park Land
Mississippi River
Open Water
city of Becker
City of Monticello
City of Big Lake
interstate
to US Highway
as State Highway
F R
F 2030
1V1.RK
partnering for the future I r V It I ■
MARKET AREA I Commuter Shed
• Most regional employees commute in from
outside the region, and most regional
residents commute to work outside
• Job growth particularly in Sherburne has
been fueled largely by workers from outside
the county
Average commute time
minutes
minutes higher than state average
The arrows do not indicate direction of movement
Sherburne County
Residents who
Workers
commuting into
the county
z Becker
4 4
_{
Wright County
commute
outsidtPIWal
Residents county for work
who also
35,612
work in the
county
8,39 , t
Big Lake �
Elk Rice
45,545
ED J
G
w� °
t�eE ° Becker
Big Lake
- Elk River
-� M n i Ilo
o t ce
P °
Buffalo R e
-
Albertville
dIlkp-
I '� _ °;; ��°4 • Major Jobs Clusters
Regional Employment Clusters (207)
Where Region Residents Work(2017)
O
a
., tD
g„r�f
0
C
I p
❑ 7,122 - 8,398 Jobs
❑ 5,935 - 7,121 Jobs , G
❑ 4,748 - 5,934 Jobs
❑ 3,562 - 4,747 Jobs
❑ 2,375 - 3,561 Jobs
❑ 1,188 - 2,374 Jobs n
❑ 1 - 1,187 Jobs ca
0
Maple
Ramsey k, Andover
Blaine
Plymouth q I Ras�euflle(r W<
,b
12 280
r— "i�linneapoGs
St ZPI-ark � m St. Paul
1 Edina ! s2 s5
Richfiel 5
J — --. -
Prairiel Inve` Grove
Bloomington Ea an I
L s 1 s
N a to
T
C-:3
ED
Woodbury I
MARKET ARE" � Distance vs. Drivemtime
• Distance: Measured as the radius from a point
• Drive -time: Based on a algorithm embedded i
mapping software from the point`' -
• No rules of thumb exist on right measures or scales
• Both approaches have tradeoffs
• Analysis depends on what you want to know and why --
• This analysis uses the Watmart address in
Monticello because of the typical geographic
reach of those stores
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-} � ..' .-.•�-rr � _ T- 'rte ��'- .0 �fk:ti � � p"
adz` t
-
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JIF Am
City
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r _
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'1•I I1• 1fff
Monticello
s Y •�Qj
INTERSTATE -
i► 94=
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30
Regional Factbook Briefings VOL 4: MARKET I Thursday May 28, 2020 FRAMiFWnRK
partnering for the future 1 r to h I
r �s �
"P° _
r�.-?Q,7tl1.� -.f � i'�I � � Fs �: •sI.3F.3fY-i?�IR"S�F i�
•jY { � Y
- A
`'
A
It
2 miles
55
Iry
MARKET AREA
Y+�
2 -mile Sales Capacity
:p
Surplus in retail & restaurant sales beyond
what the population two miles away can
support based on its income capacity
5 -mile Sales Capacity
5 miles ��.�_ = 0
= M
Surplus in retail & restaurant sales
6
10 miles than the population five miles away
Source: NP calculations based on ESRI datasets
I
i
\ • ,p�f 1 Vdf
a
n— —
2
3 h
� � 1
iii.-..
bUft r.iY
15 min
�4
anrr ps3r3SW
-Cut
1 I VA , I ',',I Elff, 4 1
Drive Time
10 -minute Sales
Capacity
Surplus of retail & restaurant sales
beyond what the 10 -minute drive
time population can support
Source: NP calculations based on ESRI datasets
So What?
• No individual community within the
planning area has enough population or
income to sustain the present level of
economic activity on its own
• The restaurant and retail base depends on
the economic health and viability the
broader region
f rr,
l lap' 10
ter.
, ;_.
4 t
x pi
MAL" --t Ri Cell Phone Location Data
• Geolocation data gathering process
• Based on pings to cell towers
• Data is anonymous and not downloadable
• Source used (UberMedia) allows for tracking across days,
time of day, number of visits, location two hours before
arriving
• Planning team simplified the requests for this exercise, M
explained for each exhibit
Walmart
• This anal sis uses the Walmart address in Used as point of
y reference for
Monticello because of the typical geographic analysis
reach of those stores
)any sarCell
Sauk Rapid;:,
St JOSWp C#I-ud
gv
Cold Spring
�n Valley Monticello
Fo e
G�
D'..."Im Pricceton
Becker
lea{ater
74
Sherburne
National
_ FOCUSED PLANNING AREA
�ieru e
Big Lake
9
Cambridge
Isar%li
_ High concentration of
visitors from this area
Elk River
Ann iMa ie
Buffalo
Itchfield �D Dassel Albertville
�x
LEGEND
1 visit Up to 100 visits
Coon Rapids lu
Maple Grove
" Minneapolis
MARKET AREA
Geolocati*on
Map shows any visitor at
least once over the
course of one to the
designated location
(Monticello Walmart)
The red spots show the
starting locations for
visitors
Source: NP calculations based on ESRI datasets
Parent
Sartell �4� Brickton MARKET AREA
Sauk Rapids
DuOm Princeton
S1 Cloud
as Santiago
Cable Briggs Lake herburne
ake W tional
�a FOCUSED PLANNING AREA
St Augusta Clear -Lak= Zimmerman
CIe2: -,eater
04
L ake Elk River
Fai rhauen
ilver Creek
,ello
South Haven �.
Annandale
ss
Map' ' ake
LEGEND
1 visit Up to 100 visits
Albert of e
S. r, F ,jet
W"'D Geolocati*on
Bradfard
Dxlip
Crown G}
St Francis f
Now then Dak Gr-0VQ
Ra mseyr
is
Andav
Anaka
Rogers
Coon Rap
This map shows any visitor at
least once over the course of
one month (randomly selected
June 1 to July 12019) to the
designated location (Walmart)
Residents and workers in
Partnership communities are
important sources of trip
generation
Source: NP calculations based on ESRI datasets
snernurne .-,
MARKET Akr. � Optimal Market Geospace
• This map shows the "optimal
geospace" – or the regional market
area – based on a proprietary
algorithm that looks at distribution
and location generation of most
visitors
CIe
(B
Ann -arida I-@
• It clearly indicates that the Partnership
communities are critical sources of trip
generation (and potential customers)
to designated location A;ato
Source: NP data request Vista by UberMedia
9,
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T,jgnn t irLiml I
i
E'uFfalf
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E IIS Fri ver
r,rA.1
OOf
I -VI apse U I UWP
1�
Conclusions
While a substantial number of the region's
residents work in neighboring counties, and a
substantial number of local workers come into
the region from outside of it, the retail and
restaurant sectors depend on the region's Ing
residents for their viability.
If growing the amenity base (and tax base) is
desired, it will require thinking about the size of
the geographic market, connectivity across the to
market, and the economic wellbeing of the
resident population.
Natinnal
47
MARKET AREA
Optimal Market Geospace
ove
M
Additional Information
20FRA1411L F 30
lyl , K
partnering for the future W
`i
A little more about FRA
Our communities anticipate significant growth
the coming decades
E
There are many dynamic forces (internal and externarl
that may impact our quality of life, place, and
opportunity
We have an opportunity to act and take advantage of
this time and energy �9&
203
a
0
Ived .7
Who's invo
Led by the Central Mississippi River Regional
Planning Partnership
• Cities of Becker, Big Lake, and Monticello; Becker, Silver
Creek, Monticello, and Big Lake townships; and
Sherburne and Wright counties
• Coalition formed in 2016 focused on transportation
issues
• Partnership's evolving focus on regional challenges and
opportunities
.V
C l e a r L a z e T w n.
Clear L —
10
F1
Becker T
r�
\ Becker
S h e r 6 u n e N a t i o n a l
Wild life Ref u g e
SHERBURNE COUNTY
Z-�mm - n
S a n d
Dunes J
rC
J Big Lake TW Ell, P, T:�f
Big Lak 1
za
_ \ Elk Rive
Silver Creek Two,
L a k e Maria
State Pa r \ 2s
o r I r n a T w p.
Monticello
Regional Context
St Cloud
2s ,��
Sherburne County
AIL, or Twp. Maple I Monticello Twp.
pie L e / 1
G H T COUNTY e tville WrghtCounty
ss gu ffaIo Twp. Minnie ,p,US
Buffalo t M chael \
The Planning Area
IV Interstate City of Becker
to us Highway City of Monticello
zOs State Highway City of Big Lake
Participating 7ownsh1ps Park Land
D Surrounding Counties r Mississippi River
Other Cities Open Water
F R
F 2030
1V1. A RK
partnering for the future I r V It I ■
The Project
• Four components to the work plan
What are the goals for the project?
Through the planning project, the
Partnership will work to:
• Reach consensus on major
1. Preparation opportunities and choices that
2. Engagement benefit the region, and successfully
3. Analysis collaborate to maximize benefit and
4. Framework Development minimize risk;
• Position Partners to be leaders and
• Integrate the intuition of the public and shape their own futures individually
stakeholders with strong technical analysis and collectively, and;
• Support connectivity within the
region, and between the region and
beyond.
COMPON ENT 1
Preparation
Kick-off the project
Develop a strategy for promoting the
plan and motivating participation
Create a plan for community
engagement
!1i
1
COMPONENT 3
Technical Analysis
Research key challenges and opportunities facing the region
MEMO] 91A01 W�
Community Engagement
Think big about the future of the region and its communities
Get the conversation
started and think
about our goals for
the future
Regional Factbook Briefings I VOL 2 PROSPERITY I Thursday April 16, 2020
Affirm our goals
and build actions for
reaching our goals
Identify priorities
and implementation
strategies
� 2030
FRAir�FW�RK
partnering for the(uture 1 ■ V 111
How canYou get involve
• Access the project website
www. Reg ionalPlanning Partnership.
Fra mework2030
• On the website you can ...
• Find out more about the project;
• Share your ideas through a community survey, and;
• Contact the planning team with any questions or idea
�_ a
A■ %. ® • �� ` .
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partnering
WW
to I t I TA
To find o u t more, please visit..
� e | t s.
, nalPlanningPartnership.org/piujuc
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DA'Z'E: Jude 1, 2020
TO: Jeff O'Neill, Administrator
City of Monticello
FROM: Susan Brower
Minnesota State Demographer
SUBJECT: 2019 Population and Household Estimates
Your April 1, 2019 population estimate is 13,886.
Your April 1, 2019 household estimate is 5,0.53.
If you have any questions or comments about these estimates, please contact the State
Demographic Center, 300 Centennial Office Building, 658 Cedar Street, St. Paul, MN
55155, phone (651) 201-2473 or send an e-mail to local.estimatesLastate.mn.us. All
challenges must be submitted in writing. Please refer to the enclosed sheet for details.
CITY OF
Montfcdo
COMMUNITY DEVELOPMENT DEPARTMENT — ECONOMIC DEVELOPMENT
Summary of Recent Meetings (May 21 — June 17, 2020
•
May 21, 2020
— Tour of potential industrial sites with Project Gia -Saurus ownership
•
May 21, 2020
— Conference Call with US -EDA Representative regarding potential Project
Gia -Saurus financial
assistance
•
May 26, 2020
— Federal Reserve Bank of Minneapolis COVID-19 Webinar via Zoom
•
May 28, 2020
— MN -DEED Conference Call regarding COVID-19 updates
•
June 1, 2020 -
Rotary Club Mtg. via Zoom
•
June 4, 2020 -
Conference Call with Block 52 Developer Beard Group
•
June 8, 2020 —
Rotary Club Mtg, via
•
June 9, 2020 —
Conference Call with U.S. Representative Emmer staff re Project Gia -
Saurus Development Proposal
•
June 11, 2020
— MN -DEED Conference Call regarding COVID-19 updates
•
June 15, 2020
—June Northland Meeting
•
June 15, 2020
- Rotary Club Meeting via Zoom
•
June 16, 2020
— Monticello Chamber of Commerce Meeting via Zoom
•
June 17, 2020
— Economic Development Association of MN (EDAM) Summer Conference
via WHOVA
•
June 18, 2020
— Economic Development Association of MN (EDAM) Summer Conference
via WHOVA
Small Business Emergency Grant Assistance Program
The EDA authorized creating a Small Business Emergency Grant Assistance Program at its May
27, 2020 meeting and further acted to set aside $100,000 from the Greater Monticello Enterprise
Fund (GMEF) Loan program as the funding source of any potential grant requests. Per the
approved guidelines, the maximum grant amount is $5,000. To date, four grants have been
reviewed and approved by the EDA (total of $20,000). The funds will be released to the
businesses on June 23, 2020. At the EDA's June 24, 2020 meeting, a second batch of grant
requests will be considered for approval.
CITY OF
Montfcdo
DMV
DMV Summary through May 2020
In May 2020, the DMV processed 9,531 transactions 4,245 less than May2019. DMV year -to date
revenue is $313,031 a decrease of $45,271 or 12.6% over the same period last year. However,
the DMV is still showing a profit in 2020.
The COVID-19 pandemic forced the DMV to close the lobby to the public from Monday, March
30 through Monday, May 18, causing more time to complete transactions and lower revenue as
a result. Due to the fact that May 301h and 31St fell on a weekend in 2020, any activity from those
days are reported in June so fewer processing days were included in May 2020 than in May
2019. Please see the following graphs for more detail.
$90,000
$80,000
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
DMV Revenue Comparison
May 2011 May 2012 May 2013 May 2014 May 2015 May 2016 May 2017 May 2018 May 2019 May 2020
DMV Transaction Comparison
$16,000
$13,776
$14,000
$12,000
S9.531
$10,000
$8,000$7,623
$5,974 $6,378 6,705
$5,789
$6,000
$4,000
$2,000
May 2011 May 2012 May 2013 May 2014 May 2015 May 2016 May 2017 May 2018 May 2019 May 2020
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
DMV YTD Transaction Comparison
May 2011 May 2012 May 2013 May 2014 May 2015 May 2016 May 2017 May 2018 May 2019 May 2020
CITY OF
Montfcdo
FIRE HALL PROJECT UPDATE
Budget Status as of 6-17-20
Current year to date expenditures for the new fire hall total $5,395,321 of the $5,350,000
projected project cost. This amount includes $123,711 of retainage earned by the contractor, but
not yet paid. Please note the original contingency of $194,263 has been lowered to $112,169
due to $82,094 being used for change orders #1-6. While the final sales tax reimbursement
amount has not yet been provided by the contractor, it is unlikely to be $180,000 as originally
estimated.
The breakdown of projected costs against actual costs are as follows:
�-
MVMM
Anticipated Construction
$4,111,100
$4,072,278
99.1%
Change order #1
-$12,835
-$12,834
Change order #2
$15
$15
Change order #3
$0
$0
Change order #4
$60,969
$60,969
Change order #5
$14,021
$14,021
Change order #6 (partial)
$19,924
$19,924
Design Fee
$308,333
$341,445
110.7%
Cost of Bonding
$16,244
$16,244
100.0%
Misc Costs (inspections, signs, epoxy
flooring, etc)
$248,688
$233,716
94.0%
Mechanical & Electrical
$172,136
$170,893
99.3%
Interior Design
$148,825
$156,329
105.0%
Civil (landscaping, road signs, etc)
$174,282
$174,359
100.0%
IT/Radio
$156,129
$147,962
94.8%
Contingency
$112,169
$0
Sales Tax reimbursement
-$180,000
-$42,586
Xcel Energy Rebate
-$2,735
Total Cost Estimate
$5,350,000
$5,350,000
100.0%
CITY OF
Montfcdo
Hi -Way Liquors
Hi -Way Liquors Summary through May 2020
In May 2020, the liquor store had sales of $78S,49S, which is more than $120,000 higher than
any other month in its existence. Hi -Way Liquors year -to date revenue is $2,980,382, an increase
of $631,207 or 26.9% over the same period last year.
The liquor store is currently operating on limited hours due to the COVID-19 pandemic. While
the State has taken steps to re -opening many areas of the economy, the liquor store will
continue to operate limited hours due to available staff hours. Hi -Way Liquors has a posting for
part-time clerks open and is actively working to fill the positions in order to extend the hours of
operation. Please see the following graphs for more detail.
$7.0
$6.5
$6.0
$5.5
N
C
$5.0
$4.5
$4.0
$3.5
$3.0
Liquor Store Sales - Rolling 12 Month Periods
3 3 _ m 0 3 3 _ m 0 3 3 _ m 0_ m 0_ m 0 3_ 0 3_ 0 3 3 _ 0 3 3 _ 0 3 3
F� N W A In O� V OD tp O
Hi -Way Liquors Sales Report 5/31/2020
Total Sales
Month
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
CYM-LYM
Y -T -D
Jan
$ 249,670.43 $
316,280.10 $
300,631.85 $
296,838.64 $
302,114.52 $
328,004.13 $
355,029.76 $
380,425.45 $
364,675.32 $
356,295.18 $
403,520.92 $
413,534.20 $
453,978.47
10.0%
9.8%
Feb
255,440.36
284,988.38
285,584.50
315,239.00
307,385.41
337,923.99
333,487.18
347,777.77
362,746.98
364,836.39
390,050.52
408,769.22
445,332.30
9.4%
8.9%
Mar
295,257.14
318,050.39
324,062.21
335,032.60
388,195.21
408,071.17
377,391.62
388,003.16
401,256.91
417,005.50
473,811.33
477,467.15
663,855.30
39.3%
39.0%
Apr
281,365.81
346,738.34
369,112.88
389,543.24
347,321.09
388,395.50
389,250.82
421,280.89
428,729.44
448,141.63
467,192.12
489,072.87
631,721.78
30.5%
29.2%
May
377,177.10
384,337.08
399,489.67
409,309.12
433,829.01
436,195.21
498,095.67
523,401.05
482,917.95
503,867.81
549,206.70
560,332.38
785,494.64
41.0%
40.2%
Jun
350,727.93
381,782.23
377,458.15
409,726.07
461,423.68
440,255.04
426,392.73
474,203.81
470,585.33
521,559.76
561,287.34
588,209.75
-
-104.8%
-100.0%
Jul
409,870.50
430,838.23
466,122.69
466,738.15
447,452.18
485,459.76
479,174.06
542,973.27
527,519.46
563,935.31
571,270.49
620,426.16
-108.6%
-100.0%
Aug
409,575.96
383,523.07
386,245.30
408,734.83
445,158.94
503,181.84
484,955.71
470,505.22
462,669.36
497,201.21
544,029.21
602,951.70
-110.8%
-100.0%
Sep
317,846.07
346,900.80
346,557.62
373,719.64
390,399.33
379,381.19
397,495.82
439,444.29
448,218.93
501,126.67
481,663.70
496,193.64
-103.0%
-100.0%
Oct
351,268.98
360,742.04
375,367.40
365,702.14
372,676.23
396,328.87
409,967.74
460,096.82
454,442.30
461,549.38
467,600.32
501,342.95
-107.2%
-100.0%
Nov
332,605.88
341,875.49
360,661.96
376,855.40
421,960.12
424,038.37
465,299.53
474,241.74
444,533.08
495,519.24
527,900.06
562,628.37
-106.6%
-100.0%
Dec
436,379.03
454,982.63
485,617.01
505,482.70
527,865.36
518,379.58
549,200.76
569,707.38
605,509.16
629,143.57
652,695.25
656,366.61
-100.6%
-100.0%
Total $ 4,067,185.19 $ 4,351,038.78 $ 4,476,911.24 $ 4,652,921.53 $ 4,845,781.08 $ 5,045,614.65 $ 5,165,741.40 $ 5,492,060.85 $ 5,453,804.22 $ 5,760,181.65 $ 6,090,227.96 $ 6,377,295.00 $ 2,980,382.49
Change $ 283,853.59 $ 125,872.46 $ 176,010.29 $ 192,859.55 $ 199,833.57 $ 120,126.75 $ 326,319.45 $ (38,256.63) $ 306,377.43 $ 330,046.31 $ 287,067.04 $ (3,396,912.51)
Change % 7.0% 2.9% 3.9% 4.1% 4.1% 2.4% 6.3% -0.7% 5.6% 5.7% 4.7% -53.3%
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
Monthly Hi -Way Sales
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■ 2008
■ 2009
■ 2010
■ 2011
■ 2012
■ 2013
■ 2014
■ 2015
■ 2016
■ 2017
■ 2018
■ 2019
■ 2020
Hi -Way Liquors Sales Report 5/31/2020
Beer
Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 CYM-LYM Y -T -D
Jan
$ 122,218.36
$ 157,849.78
$ 146,246.32 $
143,906.08 $
149,406.45 $
160,903.32 $
173,814.13 $
191,370.26 $
176,483.68
$ 174,846.99 $
198,202.11 $
197,270.15 $
221,209.18
12.1%
■ 2016
12.1%
Feb
121,734.33
137,055.23
140,624.54
150,075.08
150,589.28
162,865.75
161,168.63
164,508.11
175,055.27
179,346.12
187,042.58
196,211.84
222,640.46
14.1%
13.5%
Mar
138,889.05
155,196.13
164,157.70
163,595.55
203,957.25
192,607.52
185,325.68
192,955.79
199,141.66
208,926.70
233,971.24
232,963.84
332,798.19
42.7%
42.9%
Apr
146,613.65
178,834.20
189,978.23
194,504.16
179,486.77
186,134.31
198,195.77
219,756.39
228,133.10
234,069.51
224,348.27
244,892.28
323,605.96
35.1%
32.1%
May
201,232.14
210,097.48
223,678.47
208,963.65
227,664.73
234,738.30
256,188.77
259,306.91
250,403.11
262,275.25
306,245.55
304,724.08
436,582.76
43.1%
43.3%
Jun
193,801.97
207,793.83
206,043.42
224,769.03
259,671.21
243,389.79
238,322.11
263,421.95
263,264.15
296,531.85
309,163.93
335,878.00
-
-108.6%
-100.0%
Jul
226,317.96
229,199.79
260,971.50
258,734.60
253,648.64
273,319.54
265,555.32
301,867.65
296,513.68
315,848.83
314,343.95
352,522.92
-112.1%
-100.0%
Aug
226,653.65
203,222.86
211,996.32
216,546.53
242,179.20
281,577.25
267,802.95
253,141.21
250,255.41
268,173.42
292,626.23
335,258.06
-114.6%
-100.0%
Sep
166,679.60
183,586.32
183,865.70
199,170.24
208,974.88
202,213.80
211,854.94
233,215.56
238,333.55
270,898.13
257,557.44
262,477.64
-101.9%
-100.0%
Oct
176,382.34
179,873.10
190,893.27
180,043.06
187,386.57
191,764.20
210,454.13
234,882.09
224,253.93
228,484.62
230,112.85
246,829.33
-107.3%
-100.0%
Nov
158,322.50
154,584.13
168,265.14
171,866.27
195,276.37
192,162.71
202,081.91
207,055.40
213,333.23
222,993.99
238,870.03
259,282.44
-108.5%
-100.0%
Dec
187,691.06
190,655.19
203,080.13
216,560.71
224,952.83
217,491.21
234,178.12
241,996.27
253,223.11
271,457.72
281,924.05
283,831.51
-100.7%
-100.0%
Total
$ 2,066,536.61
$ 2,187,948.04
$ 2,289,800.74 $
2,328,734.96 $
2,483,194.18 $
2,539,167.70 $
2,604,942.46 $
2,763,477.59 $
2,768,393.88
$ 2,933,853.13 $
3,074,408.23 $
3,252,142.09 $
1,536,836.55
Change
$ 121,411.43
$ 101,852.70 $
38,934.22 $
154,459.22 $
55,973.52 $
65,774.76 $
158,535.13 $
4,916.29
$ 165,459.25 $
140,555.10 $
177,733.86 $
(1,715,305.54)
Change
%
5.9%
4.7%
1.7%
6.6%
2.3%
2.6%
6.1%
0.2%
6.0%
4.8%
5.8%
-52.7%
Monthly Beer Sales .2008
$500,000 ■ 2009
$450,000
■ 2010
$400,000
■ 2011
$350,000
■ 2012
$300,000
■ 2013
$250,000
■ 2014
$200,000
■ 2015
■ 2016
$150,000
■ 2017
$100,000
■ 2018
$50,000
■ 2019
$
■ 2020
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Hi -Way Liquors Sales Report 5/31/2020
Liquor
Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 CYM-LYM Y -T -D
Jan
$ 73,930.87 $
92,370.42
$ 91,472.50 $
91,279.01 $
93,085.69 $
103,977.89 $
113,943.25 $
118,577.85 $
118,211.20
$ 114,509.99 $
133,589.33 $
142,171.51 $
156,618.77
10.2%
10.2%
Feb
74,261.89
83,513.27
85,484.92
96,541.21
92,489.93
106,387.16
107,609.55
112,198.85
113,060.59
117,361.15
128,952.50
142,327.58
148,178.03
4.1%
4.1%
Mar
78,870.42
88,569.65
93,133.42
101,047.04
112,244.43
124,487.55
116,316.49
118,269.49
118,839.79
131,238.09
151,716.52
159,432.14
222,258.49
39.4%
39.4%
Apr
76,735.80
90,627.19
95,025.54
110,898.81
98,080.67
113,594.37
115,579.47
123,841.34
126,073.89
130,114.53
136,883.13
147,197.73
193,843.09
31.7%
31.7%
May
103,409.29
102,041.75
106,395.62
111,586.59
114,299.35
127,622.31
135,370.38
140,116.66
129,009.36
142,237.28
160,936.65
170,109.40
238,076.67
40.0%
40.0%
Jun
91,805.81
103,580.02
102,086.20
115,136.72
128,604.32
124,019.90
120,291.71
136,716.81
135,763.26
147,813.59
168,769.36
166,679.78
-100.0%
-100.0%
Jul
105,782.85
118,883.98
122,861.98
130,624.19
123,672.73
139,270.04
139,967.77
155,436.54
150,173.35
160,220.37
170,108.99
178,157.56
-100.0%
-100.0%
Aug
106,489.25
103,977.01
101,487.43
113,869.37
126,065.14
141,197.73
138,660.76
136,440.40
135,841.14
144,263.78
164,013.08
180,017.57
-100.0%
-100.0%
Sep
88,448.34
94,335.50
94,528.17
103,373.64
109,153.56
107,605.71
115,119.19
129,195.42
130,101.01
143,252.37
147,649.35
153,415.28
-100.0%
-100.0%
Oct
97,046.60
102,236.90
102,983.14
103,533.14
106,326.73
116,677.74
124,271.15
140,198.97
128,290.50
145,864.34
150,852.02
161,850.02
-100.0%
-100.0%
Nov
97,348.39
90,996.73
102,298.02
105,501.75
120,127.29
126,412.24
134,241.85
132,261.11
134,208.12
149,468.96
167,360.12
181,489.37
-100.0%
-100.0%
Dec
135,221.23
143,684.12
153,690.60
159,717.50
172,370.96
175,523.36
184,746.26
190,944.24
205,335.83
213,217.73
229,121.92
236,248.55
-100.0%
-100.0%
Total
$ 1,129,350.74 $
1,214,816.54
$ 1,251,447.54 $
1,343,108.97 $
1,396,520.80 $
1,506,776.00 $
1,546,117.83 $
1,634,197.68 $
1,624,908.04
$ 1,739,562.18 $
1,909,952.97 $
2,019,096.49 $
958,975.05
Change $ 85,465.80 $ 36,631.00 $ 91,661.43 $ 53,411.82 $ 110,255.21 $ 39,341.83 $ 88,079.85 $ (9,289.64) $ 114,654.14 $ 170,390.79 $ 109,143.52 $ (1,060,121.44)
Change % 7.6% 3.0% 7.3% 4.0% 7.9% 2.6% 5.7% -0.6% 7.1% 9.8% 5.7% -52.5%
$250,000
$200,000 -
$150,000
$100,000
$50,000
Jan FebAug
Monthly Liquor Sales
Mar Apr May Jun Jul
_ 11
Oct Nov
Dec
■ 2008
■ 2009
■ 2010
■ 2011
■ 2012
■ 2013
■ 2014
■ 2015
■ 2016
■ 2017
■ 2018
■ 2019
■ 2020
Hi -Way Liquors Sales Report 5/31/2020
Wine
Month 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 CYM-LYM Y -T -D
Jan $
30,700.42
$ 41,810.19 $
43,324.18
$ 48,437.59 $
50,238.83 $
54,949.83 $
59,391.16 $
61,128.65 $
60,454.56 $
57,275.16
$ 60,047.20 $
61,183.52 $
62,895.50
2.8%
2.8%
Feb
33,407.17
39,410.85
42,230.84
52,847.05
54,642.27
60,573.12
57,228.51
62,600.47
64,797.38
58,664.45
62,027.36
58,391.94
61,207.21
4.8%
4.8%
Mar
47,603.93
45,525.38
46,165.18
54,639.16
57,735.22
77,810.58
66,425.24
67,121.51
71,840.82
64,286.75
74,221.20
70,209.75
91,704.66
30.6%
30.6%
Apr
31,755.42
48,303.48
61,146.04
62,289.18
57,973.74
79,736.19
63,101.05
63,285.56
61,268.24
69,415.79
93,299.96
83,324.61
96,264.97
15.5%
15.5%
May
38,522.75
40,963.86
45,733.08
68,701.95
78,740.40
62,491.07
92,083.62
109,512.94
87,333.35
82,724.29
61,684.97
67,148.30
84,611.53
26.0%
26.0%
Jun
31,796.95
37,522.00
44,211.14
49,089.65
56,607.74
59,523.15
54,270.56
59,036.14
54,889.39
58,623.08
61,777.09
62,727.56
-100.0%
-100.0%
Jul
36,909.44
41,813.65
48,334.93
49,664.45
54,467.20
57,115.44
57,743.98
66,029.11
60,750.62
64,034.24
64,494.29
64,596.65
-100.0%
-100.0%
Aug
35,932.62
41,333.00
46,871.28
53,172.68
61,825.30
64,057.61
62,446.04
63,546.01
60,015.78
66,304.12
67,701.51
64,188.91
-100.0%
-100.0%
Sep
33,830.69
39,798.20
47,859.52
53,916.37
60,317.17
59,121.12
59,409.30
62,210.27
65,294.31
68,220.79
59,923.84
62,984.34
-100.0%
-100.0%
Oct
45,750.04
48,422.79
58,081.87
60,949.40
66,423.82
75,606.28
63,659.41
70,038.32
89,005.29
70,516.61
70,894.54
77,535.39
-100.0%
-100.0%
Nov
50,106.64
66,331.86
71,928.30
85,933.28
97,249.52
96,824.40
117,402.23
122,947.90
83,896.45
109,969.88
107,567.02
105,744.41
-100.0%
-100.0%
Dec
75,866.80
84,285.84
101,676.19
109,267.01
116,610.70
113,008.24
115,617.50
120,274.96
129,536.28
124,115.79
120,746.12
115,969.12
-100.0%
-100.0%
Total $
492,182.87
$ 575,521.10 $
657,562.55
$ 748,907.77 $
812,831.91 $
860,817.03 $
868,778.60 $
927,731.84 $
889,082.47 $
894,150.95
$ 904,385.10 $
894,004.50 $
396,683.87
Change
$ 83,338.23 $
82,041.45
$ 91,345.22 $
63,924.14 $
47,985.12 $
7,961.57 $
58,953.24 $
(38,649.37) $
5,068.48
$ 10,234.15 $
(10,380.60) $
(497,320.63)
Change %
16.9%
14.3%
13.9%
8.5%
5.9%
0.9%
6.8%
-4.2%
0.6%
1.1%
-1.1%
-55.6%
CITY OF
Montfcdo
HUMAN RESOURCES
Recruitment and Hiring Update
Below is a status update regarding our full-time recruitments.
• Liquor Store Clerk (FT)- Maria Taaffe was promoted to FT clerk on 6/6/20.
• Park Maintenance Operator (FT)- Seasonal employee Tim Braun was promoted to
regular FT status on 6/6/20.
• Senior Accountant (FT)- Liz Lindrud will be starting on 7/6/20.
• Street Superintendent (FT)- Interviews were conducted June 10-11. Three finalists have
been identified; Two internal and one (1) external candidate.
• Water and Sewer Maintenance Operator (FT)- This posting has closed and
applications are currently under review.
• Shop Mechanic (FT)- This posting closes on 6/28/20. This position is currently filled by
Al Gapinski who will be retiring 9/30/20.
CITY OF
;20
�Mor ii6do
MONTICELLO COMMUNITY CENTER
Transactions and visits
Year to date (05.31.20), the MCC processed 17,894 transactions compared to 39,537 transactions
last year. Year to date membership visits are down by 31,607, totaling 35,697 visits. We had
zero transactions and member visits in the month of May. Members are at a total of 4,444
compared to 5,114 last year at this time. The MCC year to date revenue is down from the
previous year by $353,260, totaling $320,611. Revenue, transactions, member visits and
memberships are down due to the COVID-19 shut down of the community center.
MCC 5/31 YTD Activity
80000
70000
60000
50000
40000
30000
20000
10000 ,
0
YTD Transactions YTD Member Visits
■ 2018 ■ 2019 ■ 2020
MCC 5/31 YTD Revenue
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
■ 2018 ■ 2019 ■ 2020
7000
6000
5000
4000
3000
2000
1000
MCC 5/31 Members
■ 2018 ■ 2019 ■ 2020
Council Connection — 6/22/2020
Program updates
The community center opened its doors to members sixteen and older by appointment on
Wednesday, June 10. The phase 1 reopening is going really well and members are happy to be
able to get their workouts in at the facility. Daily usage is increasing as members get more
familiar with our new procedures. Members may register online or by phone for a timeslot to
use the facility. Our facility hours are Monday through Friday, 5:OOam to 9:OOpm. We have up
to three part-time staff scheduled at a time with about ten part-time staff working daily.
A letter to our membership went out on June 9. It is posted below. We propose to start our
phase 2 opening plan on Monday, July 6. Details are also listed below. A new letter will be sent
out to the members the week of June 22.
Member Letter
Dear MCC Member,
After nearly three months of being closed, we are thrilled to announce the first phase of
reopening the Monticello Community Center! We can't wait for people to have the opportunity
to use their memberships again, but please expect to come back into a facility that functions
very differently at first.
Our mission is to provide wellness and social opportunities in a safe and effective manner. The
MCC's reopening plan prioritizes the health and well-being of our members and staff using
health guidelines from the CDC as well as state and local government authorities.
As we move through the phases of reopening, we will continue to provide updates. Here is a
detailed explanation of how to begin using your membership again in Phase 1.
The MCC's Reopening Approach
Our phased plan relies on the following assumptions related to the global coronavirus pandemic
and its implications for local public health:
Council Connection — 6/22/2020
• Phases are flexible and decisions to start the next phase of reopening will rely on guidance
from the CDC, Governor's orders, Monticello City Council, and MCC staff. Phases may be
modified and revised as guidance changes.
• Social or physical distancing means maintaining a distance of at least six feet and preventing
large gatherings.
• Meeting health and community needs will be balanced and focused on preventing the spread
of COVID 19.
If members are not compliant with the new policies and protocols in place within each phase,
they will be asked to immediately leave the facility.
Potential COVID-19 Exposures
We are committed to following health and safety guidelines to help prevent the spread of the
virus.
However, if a staff person or member reports testing positive for COVID-19 while visiting the
community center, the City of Monticello will maintain the confidentiality of the individual while
communicating the potential exposure anyone who visited the facility during that same
timeframe.
We will follow all CDC guidelines for handling exposure and mitigating risk if exposure occurs.
Membership Payments
There will be no membership payment for the remainder of June. July payments will be
communicated at a later date depending on the timeframe for the next phase of opening
allowed by the Governor's order.
Phase 1 Information
Phase 1 reintroduces our members to the MCC under new COVID-19 restrictions. It includes
only individual activities and limited small group fitness classes.
• Reopening Date: June 10, 2020
• Abbreviated Facility Hours: Monday - Friday, S:OOa.m. - 9:OOp.m.
• Areas open with restrictions:
o Upstairs Fitness Area
o Gymnasium
o Warehouse
o Restrooms
o Family Locker Room
o Pool and Spa
o Group Fitness in Gymnasium
The MCC will implement social or physical distancing practices in all operations during this
phase by controlling the number of members allowed in the facility at any given time,
abbreviated facility hours of operation, indoor facility traffic patterns, re -arranging physical areas
and fitness equipment, member access to limited amenities, and placing trained staff in
Council Connection — 6/22/2020
locations where there is more than one member to monitor and enforce all social distancing
protocol and policies.
How to use the Community Center
1. General Information for Members
• Members will agree to health questionnaire upon entry (online). Members must also
agree to new facility COVID policies and procedures.
• An appointment is required for use of the facility.
• Only members 16 and older may enter the facility with an appointment. Teens with Kid
Lifting certification may also use the facility.
• Pool appointments are for members 18 and older.
• Appointments are limited to one hour, once per day for each member.
• Members are encouraged to wear a mask in the facility while not working out — entering
and exiting.
• Members will not use the facility if they are sick.
• Food may not be consumed in the facility.
• After two appointment no shows, a member will have their membership privileges
suspended without refund for one month.
• All members who are unwilling to comply with the MCC's COVID transmission prevention
measures will be asked to leave the facility
Membership renewals by phone or appointment only
2. Making an Appointment
• Members can register online to use the facility or sign-up for a small group fitness class.
• Members may also register to use the facility by phone when Guest Services staff is
available to take your call. We encourage online registration for your convenience.
3. Checking in for your Appointment
• Members will enter through specific doors.
o Members will enter the building through the east doors near City Hall and exit
the south doors near the Senior Center.
o Group Fitness participants will enter and exit the west end doors near the gym for
their class. The instructor will have a class roster to take attendance. Members
must be on time. Late arrivals will not be let into the gym and will be counted as
a no show.
• Members must have their membership scan card to use the facility. If you need a new
scan card, you must contact us before your first scheduled visit to receive a new one for
check-in.
• We will have a check-in computer set up at the Guest Services counter.
• Members will self -scan their card upon entry.
• The MCC will not be wrist banding members.
• Members will be asked to wash/sanitize their hands upon entry and exit of the facility.
4. Using the Facility
Council Connection — 6/22/2020
• Restricted use with rigid social and physical distancing
• Members must clean their equipment before and after use
• Building amenities will be limited — per hour capacity allotments
0 12 members per hour upstairs (track, cardio, weight room, and stretching area)
May use one piece of equipment at a time.
0 4 lap swimmers per hour in the pool and family locker room — spa use available
for 2 people.
o 2 members per hour in the Warehouse.
0 6 members in the gym, 1 person per hoop per hour (bring your own ball).
0 9 members in a small group fitness class held in the gym with 1 instructor (limited
equipment used — bring your own mat).
o Restrooms will be available for members — no shower or locker room facilities
unless lap swimming or using the spa.
o The family locker room will be available for lap swimmers and spa users only — all
swimmers must take a soap shower before swimming.
• Members must leave the building on time.
o Staff will announce (ring bell) when there are 10 minutes left in the appointment
for the upstairs area users.
o Members must have equipment cleaned and disinfected prior to leaving on time
and prior to the next appointment.
Additional Facility Information
Community Center Staff:
• Staffing will be limited to essential staff only:
o Member check-in and reservations
o Monitor facility, members, and cleaning
• All staff are thoroughly trained on COVID transmission prevention and new cleaning
protocols prior to opening and working in the facility.
• Staff are encouraged to wear masks and other PPE.
• Staff will not handle scan cards, phones, or any other person's belongings.
• All staff will be asked to wash and/or sanitize hands upon entry and exit of the facility
and frequently during their shift. • Staff will not report to work if they are sick.
Facility Information:
• The entire facility will be cleaned and disinfected by staff after closing each day.
• All equipment will be cleaned throughout the day — members will be asked to use the
provided cleaning supplies to clean equipment before and after each use.
• Public entry doors, elevator buttons, stair handrails, and public counters will be cleaned
throughout the day.
• Hand sanitizer has been placed throughout the building.
• Strict social/physical distancing practices and policies will be enforced.
• Acrylic barriers have been installed at customer contact points.
Council Connection — 6/22/2020
• Spacing markers on floors to keep everyone at least 6 feet apart.
• Signage installed and staff monitoring areas of use to enforce policies.
• No fan or tv use in the facility.
For additional member questions, please contact us at memberservices@ci.monticello.mn.us.
Thank you,
The MCC Management Team
Proposed Phase 2 Plan Starting Monday, July 6:
1. Open on Saturdays 7am-3pm using same procedures and close at 8:00pm on Fridays
2. Start open/family swim time by appointment following state guidelines
3. Start small group swimming lessons following state and American Red Cross guidelines
4. Open all three locker rooms to accommodate swimmers
5. Start room rentals following state guidelines
6. Start open gym for families following guidelines
7. Increase the capacity of the upstairs fitness area to 25 people
We would still only be open to members, but we are including some activities for families.
Everyone would still be required to make an appointment. Payments would be pulled for July
unless the member chooses to freeze or cancel their membership.
CITY OF
morfi6ao
MONTICELLO SENIOR CENTER
Wellness Calls
We are still making wellness calls to senior center participants. These calls have been and still
are more important than I ever imagined! By mid-June we have contacted approximately 325
older adults and have made repeat calls to over 225. We ask how they are doing and if they
need supplies delivered or masks. We consistently hear that they are still doing well but are
bored. Literally every one of those 325 people have thanked us for calling and we will continue.
Parking Lot Bingo
With the approval of appropriate city hall and community center staff, we began this weekly
event on June 9. Bingo is played in the MCC west parking lot on Tuesday mornings, weather
permitting. It is a blast! The older adults stay in their vehicles at all times and I had more
volunteers then I need offer to help (we have the BEST volunteers EVER!!). It was wonderful to
actually see the people. Everyone, including me, was all smiles although that is hard to see with
the masks! Check out the pictures:
Council Connection - 07/13/2020
Picnic in the Park
We are going to have a senior center picnic at one of Monticello's fabulous parks in July. This
will be a great opportunity for our participants to socially connect, which is something a lot of
them need. We will adhere to all rules. If it is well received, we will schedule another.
Masks
Monticello senior citizens are still making masks for us to distribute. 350 masks have been made
and donated as of mid-June and we have given out approximately 200. Our goal is to have at
least 100 masks available at our center when we reopen, and we will most likely have 150.
Virtual Programming
We have been offering a variety of virtual programming opportunities and links to online
resources on the senior center Facebook page to help keep older adults engaged.
Reopening Preparations
I have been in communication with city staff about how the reopening of the senior center will
look. Thanks in great part to the Public Works Dept. and MCC staff, most safety precautions are
already in place (plexiglass shield at receptionist counter, hand sanitizing units installed, etc.)
and the rest will be soon. Since we do serve the at -risk population and nothing with the COVID-
19 situation is precise or timely, the senior center Board of Directors were hesitant to set a
senior center reopening date at our June meeting. They decided to revisit that decision at the
July 13 meeting. I assured them that we would have our plan fully in place by then, so we are
ready to reopen when they give the word.
There will be significant changes in our programming when we do reopen. I am working on a
detailed plan that will be distributed to older adults to the best of our ability in advance, so they
are aware of the new procedures and protocols. The "new way" may not seem as convenient,
familiar, and personable as it was, but we will do our best to create and maintain a positive and
welcoming atmosphere. We will deal and work thru change together!