City Council Agenda Packet 02-28-2005 Special
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AGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday February 28, 200S
Sp.rn.
Mayor:
Clint Herbst
Council Members: Wayne Mayer, Tom Perrault, Glen Posusta and Brian Stumpf
LIBRARY - UPDATE ON EXPANSION AT LIBRARY AT 5 P.M.
Continue workshop in Council Chambers:
I. Discussion of amended feasibility report for 2005 Street Reconstruction Program.
2. Adjourn
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Discussion of Amended Feasibility Reoort for 200S Street Reconstruction Prol!ram (City of
Monticello Proiect No. 200S-0tC) (WSB) - Council Workshop
A. REFERENCE AND BACKGROUND:
At the January 10, 2005 City Council meeting. an amendment to the feasibility report for
this project was presented to Council for consideration, At that meeting, discussion or
consideration of this item was tabled by the Council to the February 14.2005 City
Council Workshop. The submitted amendment to the feasibility report presents a third
option for the project that would include reconstruction of the streets in the project area to
the same width as the current streets in the area, In addition. WSB & Associates. Inc. has
evaluated additional funding options that would eliminate the street widening assessment
as well as lower the overall assessment rate for the two options presented in the original
feasibility report,
Modifications to the proposed assessment programs included the following:
. The street widening assessment has been modified to reflect a curb and gutter
assessment rate only. There is no cost included in this assessment other than the
cost of the new curb and gutter for Option I. Option 1 no longer includes any
assessment for street widening.
. The proposed sidewalk assessment for Option I has been split out and listed
separately for Option 1. There is no assessment proposed as neither Option 2 nor
Option 3 allow for the construction of a trail or sidewalk,
. The storm sewer assessment has been reduced to a rate of 20% of the system not
considered to be a trunk improvement. This ratio is based on the program in place
at the time the original streets in the Core area were constructed. This is true for
both Options 1 and 2, respectively.
. The projects have been evaluated over a three-year period. The attached
amendment analyzes the project costs and assessments over the longer duration
assuming annual construction cost increases. It should be noted that extending
thc project longer than the three-year period will contribute to the continuing
deterioration of streets identified in future phases.
City staff and WSB & Associates. Inc. are seeking direction from the Council on
proceeding with this project. The Council is being requested to consider accepting the
amended feasibility report and scheduling formal action on this item for an upcoming
City Council mccting. A neighborhood meeting is still anticipated to be held prior to the
public hearing once that has been set.
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B. ALTERNATIVE ACTIONS:
1.
The City Council reaches a decision on how this project should proceed and sets
the date of a future Council meeting to take formal action.
2. The City Council does not reach a decision and provides direction for further
analysis.
3. The Council does not reach a decision and no formal action is anticipated to occur
for proceeding with the project in 2005.
C. STAFF RECOMMENDATION:
It is the recommendation ofthe City Administrator, Public Works Director, Street
Superintendent. and the City Engineer that the City Council reviews the amendment to
the feasibility report and reaches a decision regarding the direction of the project. The
Council should reach a decision that can be acted on formally at the February 28, 2005
Council meeting.
D. SUPPORTING DATA:
Copy of the amendment to the Feasibility Report for the 2005 Street Reconstruction
Program - Area 3 as prepared by WSB & Associates, Inc.
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WSB
& A.,>sociales, lne-
Infrastructure I Engineering I Planning I Constructior
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-54HBOO
Fax: 763-541-1700
Memorandum
To:
Honorable Mayor and City Council Members
City of Monticello
Kevin B. Kawlewski, P.E., Senior Project Manager t6~
Jason L. Abell, P.EIfI--
December 9, 2004
From:
Date:
Re:
2005 Street Reconstruction Program
City of Monticello Project No. 2005-01C
WSB Project No. 1494-04
This memorandum will serve as a supplement to the feasibility report for the above-referenced
project as presented to the Council at its November 22,2004 Council Workshop Meeting. It is
intended to provide the Council with additional information regarding the 2005 Street
Reconstruction Program Feasibility Report. In the original report, two options were developed,
and designated as Option 1 - Urban Section, and Option 2 - Rural Section. This memorandum
will briefly outline a third option, as well as discuss the effect of making either Option 1 or
Option 2 a three-year project.
Option 3 - Replace Existing Pavement
The main aspect of Option 3 is to replace the existing pavement (at the same width) with the
proposed pavement section, and to re-align Hilltop Drive to the center of the existing right-of-
way. The existing roadside ditches and culverts would remain undisturbed as much as practical.
In addition, the water and sewer repairs and replacements as outlined in Options 1 and 2 would
be completed. The project would consist of reclamation of the existing pavement, excavation of
subgrade, placement of granular borrow, and new courses of pavement. On streets with existing
curb and gutter, the project still proposes reclamation of the bituminous pavement with spot curb
repairs as necessary. The following table summarizes the cost and funding needs anticipated to
build this project. It should be noted that the costs represent constructing this project in one
construction season.
Minneapolis I St Cloud
Equal Opportunity Employer
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Honorable Mayor and City Council Members
City of Monticello
December 9, 2004
Page 2
OPTION 3 COST/FUNDING SUMMARY
Estimated Construction Cost
Contingency (10%)
Indirect Costs (22%)
Total Project Cost
$1,306,489.50
$130,648.95
$316,170.46
$1,753,308.91
City Street Fund Contribution
Residential Assessment @ $2,721.78/lot
Commercial Residential Assessment @ $59.88/FF
Sanitary Sewer Fund
Water Fund
Storm Sewer Fund
Total Available Funding
$500,000.00
$587,904.48
$53,292.35
$40,125.80
$210,049.84
$68,454.75
$1,459,827.22
Remaining Balance to be Funded
$293,481.69
Option 3 is not the preferred option. While it would fix existing sewer and water issues, and
repair the existing pavement, it is well below existing City of Monticello engineering standards.
The existing streets are 24 feet wide, which is very narrow considering there are no pedestrian
facilities. In addition, it does not widen the street enough to provide anyon-street parking.
Options 1 and 2 - Three One- Year Phases
WSB also analyzed splitting Options I and 2 into three one-year phases. The advantage of
separating the project into multi-year phases is that three years of annual street fund
contributions could be utilized. As a side note, the City should look at increasing the street fund
contribution in corning years to offset increases in construction cost.
In order to evaluate the value of lengthening the construction time for the project, we separated
the project into phases and developed cost estimates for each phase. The bid prices used in the
cost estimates were increased by three percent each year to reflect the normal increases in
construction costs. Assessments against properties in each phase were then evaluated in order to
develop a basic funding summary for each phase.
One of the goals of the Council was to reduce the size of the assessment against each property.
Option 1 is a large project, including a full storm sewer collection system. The storm sewer
system assessment has been reduced and consists of only 20% of the non-Trunk related items
within the storm system. The remaining 80% will be paid for by City funds. The ratio of the
assessment has been set based on the policies in place at the time of the original street
improvement project.
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Honorable Mayor and City Council Members
City of Monticello
December 9, 2004
Page 3
The assessments proposed against a typical individual residential property would be nearly
$5,300 in year one of Option 1, and would differ annually as shown in the following table due to
variations in each phased project. The street widening assessment as proposed previously was
changed to be a curb and gutter assessment. This assessment is the cost of curb and gutter only,
averaged between affected lots within each phase. Therefore, the amount of the assessment
varies between phases.
The storm sewer assessment also varies between phases, because the assessment for each phase
would only include the storm sewer constructed during each phase.
A brief summary of the typical residential assessment for Option 1 by year is included below.
OPTION 1 - MULTI-YEAR ASSESSMENT SUMMARY
Year 1 Year 2
Amount Amount
Year 3
Amount
$2,887.54
$1,487.76
$546.71
$756.15
$5,678.15
Typical Residential Lot Assessment
Residential Assessment, per lot
Curb and Gutter Assessment, per lot
Sidewalk Assessment, per lot
Storm Sewer Assessment, per lot
Residential Lot Assessment Amount
$2,721.78
$1,584.31
$480.26
$476.66
$5,263.01
$2,803.43
$1,388.99
$375.58
$599.61
$5,167.62
The same analysis was completed for Option 2. The assessments are significantly lower for
Option 2, because the scope of the project, particularly the storm sewer system, is less. The
typical residential assessments for Option 2 by year are shown below.
OPTION 2 - MULTI-YEAR ASSESSMENT SUMMARY
Year 1 Year 2
Amount Amount
Year 3
Amount
$2,887.54
$0.00
$318.82
$3,206.35
Typical Residential Lot Assessment
Residential Assessment, per lot
Curb and G utter Assessment, per lot
Storm Sewer Assessment, per iot
$2,721.78
$0.00
$252.03
$2,973.81
$2,803.43
$0.00
$238.98
$3,042.41
Summaries of the cost and funding for each option, broken down by year, are attached with this
memo.
The Council needs to call for a public hearing if there is intent to move ahead with the project.
Direction needs to be provided by the Council as to which option they wish to pursue at
informational meetings as well as the public hearing.
If you have any questions or concerns regarding this request, please feel free to contact us at 763-
541-4800.
Attachment
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Honorable Mayor and City Council Members
City of Monticello
December 9, 2004
Page 4
The following three cost/funding summaries are for each phase of Option I, respectively.
OPTION 1 - YEAR 1/PHASE 1 COST/FUNDING SUMMARY
Estimated Construction Cost
Contingency (10%)
Indirect Costs (22%)
Total Project Cost
$948,425.50
$94,842.55
$229,518.97
$1,272,787.02
City Street Fund Contribution
Residential Assessment @ $2,721.78/lot (61 lots)
Curb and Gutter Assessment (Residential Property) @ $1,584.31/lot
Commercial Reconstruction Assessment @ $59.89/FF
Sidewalk Assessment @ $480.26/lot (29 lots)
Storm Sewer Assessment @ $476.66/lot (61 lots)
Sanitary Sewer Trunk Fund
Water Trunk Fund
Storm Sewer Trunk Fund
Total Available Funding
$500,000.00
$166,028.58
$98,227.38
$0.00
$55,710.00
$29,076.04
$0.00
$98,475.96
$281,580.86
$1,229,098.81
Remaining balance to be funded through General Fund
$43,688.21
OPTION 1 - YEAR 21PHASE 2 COST/FUNDING SUMMARY
Estimated Construction Cost
Contingency (10%)
Indirect Costs (22%)
Total Project Cost
$1,119,040.23
$111,904.02
$270,807.73
$1,501 ,751.98
City Street Fund Contribution
Residential Assessment @ $2,803.43/lot (76 lots)
Curb and Gutter Assessment (Residential Property) @ $1,388.99/10t
Commercial Reconstruction Assessment @ $61.69/FF
Sidewalk Assessment @ $375.58/lot (42 lots)
Storm Sewer Assessment @ $599.61/lot (64 lots)
Sanitary Sewer Trunk Fund
Water Trunk Fund
Storm Sewer Trunk Fund
Total Available Funding
$500,000.00
$213,060.94
$105,563.44
$54,901.16
$63,097.80
$38,375.07
$19,339.96
$74,196.50
$329,061.81
$1,397,596,69
Remaining balance to be funded through General Fund
$104,155.29
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Honorable Mayor and City Council Members
City of Monticello
December 9, 2004
Page 5
OPTION 1 - YEAR 3/PHASE 3 COST/FUNDING SUMMARY
Estimated Construction Cost
Contingency (10%)
Indirect Costs (22%)
Total Project Cost
$1,109,676.57
$110,967.66
$268,541.73
$1,489,185.95
City Street Fund Contribution
Residential Assessment @ $2,887.54/lot (76 lots)
Curb and Gutter Assessment (Residential Property) @ $1,487.76/lot
Commercial Reconstruction Assessment @ $63.54/FF
Sidewalk Assessment @ $546.71/lot (31 lots)
Storm Sewer Assessment @ $756.15/lot (68 lots)
Sanitary Sewer Trunk Fund
Water Trunk Fund
Storm Sewer Trunk Fund
Total Available Funding
$500,000.00
$219,452.77
$113,069,47
$0.00
$67,791.51
$51,418.26
$55,955.85
$70,602.27
$299,776.48
$1,378,066.62
Remaining balance to be funded through General Fund
$111,119.33
The following three cost/funding summaries are for each phase of Option 2, respectively.
OPTION 2 - YEAR 1/PHASE 1 COST/FUNDING SUMMARY
Estimated Construction Cost
Contingency (10%)
Indirect Costs (22%)
Total Project Cost
$674,525.00
$67,452.50
$163,235.05
$905,212.55
City Street Fund Contribution
Residential Assessment @ $2,721.78/lot (61 lots)
Curb and Gutter Assessment (Residential Property) @ $O,OOnot
Commercial Reconstruction Assessment @ $59.89/FF
Storm Sewer Assessment @ $252.03not (61 lots)
Sanitary Sewer Trunk Fund
Water Trunk Fund
Storm Sewer Trunk Fund
Total Available Funding
$500,000.00
$166,028.58
$0.00
$0.00
$15,373.95
$0.00
$98,475.96
$137,345.65
$917,224.14
Remaining balance to be funded through General Fund
-$12,011.59
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Honorable Mayor and City Council Members
City of Monticello
December 9, 2004
Page 6
OPTION 2 - YEAR 21PHASE 2 COST/FUNDING SUMMARY
Estimated Construction Cost
Contingency (10%)
Indirect Costs (22%)
Total Project Cost
$721,582.15
$72,158.22
$174,622.88
$968,363.25
City Street Fund Contribution
Residential Assessment @ $2,803.43/1ot (76 iots)
Curb and Gutter Assessment (Residential Property) @ $O.OO/lot
Commercial Reconstruction Assessment @ $61.69/FF
Storm Sewer Assessment @ $238.98/10t (64 lots)
San itary Sewer Trunk Fund
Water Trunk Fund
Storm Sewer Trunk Fund
Total Available Funding
$500,000.00
$213,060.94
$0,00
$54,901.16
$15,294.71
$19,339.96
$74,196.50
$81,912.73
$958,706.00
Remaining balance to be funded through General Fund
$9,657.25
OPTION 2 . YEAR 3/PHASE 3 COST/FUNDING SUMMARY
Estimated Construction Cost
Contingency (10%)
Indirect Costs (22%)
Total Project Cost
$739,090.18
$73,909.02
$178,859.82
$991,859.03
City Street Fund Contribution
Residential Assessment @ $2,887.54/1ot (76 lots)
Curb and Gutter Assessment (Residential Property) @ $O.OO/lot
Commercial Reconstruction Assessment @ $63.54/FF
Storm Sewer Assessment @ $318.821lot (68 lots)
Sanitary Sewer Trunk Fund
Water Trunk Fund
Storm Sewer Trunk Fund
Total Available Funding
$500,000.00
$219,452.77
$0.00
$0,00
$21,679.65
$55,955.85
$70,602.27
$86,718.58
$954,409.12
Remaining balance to be funded through General Fund
$37,449.91
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