Planning Commission Minutes 03-11-1986
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MINUTES
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
March 11, 1986 - 7:30 p.m.
Members Present: Richard Carlson, Barbara Koropchak, Warren Smith,
Joyce Dowling.
Members Absent: Richard Martie.
Staff Present: Gary Anderson, Thomas Eidem.
The meeting was called to order by Chairperson Richard Carlson at
7:34 p.m.
Motion by Barbara Koropchak, seconded by Joyce Dowling, to approve
the minutes of the February 11, 1986, Planning commission meeting
with the following correction. The statement made by Ellen Maxwell
that the MacArlund Plaza Townhouse Association had met with all
of the o\~ers in the Association was an incorrect statement. We
would like it amended that Ellen Maxwell met with some members of
the MacArlund Plaza Townhouse Association. Motion carried unanimously.
3. Public Hearing - A Final Plat Request for a Proposed New Subdivision,
Pitt Addition. Applicant, Doug Pitt.
Mr. Doug Pitt was present to propose the final plat of the pitt
Addition. Chairperson Richard Carlson opened the meeting for publiC
input. No comments being heard, Mr. Carlson then closed the public
hearing.
Mr. Carlson questioned Zoning Administrator Anderson if the restrictive
covenants i.n regards to snow removal are covered; and Zoning Administrator
Anderson answered that they are. Chairperson Richard Carlson then
asked for a motion.
Motion by Joyce DOWling, seconded by Barbara Koropchak, to approve the
final plat request for a proposed new subdivision, Pitt Addition.
Motion carried unanimously.
4.
Public Hearing - A Conditional Use Resuest to Allow an Addition
to the Shopping Center to be Constructed in a B-3 (Highway Business)
Zone. Applicant, Lincoln Monticello Commercial Partners Ltd. Partnership.
MS. Sandy Linstroth and Mr. Chuck DuFresne were present to propose
the expansion plans for the Monticello Mall. Mr. DuFresne explained
to Planning Commission members the proposed expansion plans, along
with the proposed renovation of the existing exterior and interior
of the Monticello Mall. Chairperson Richard Carlson opened the
meeting for public input. No comments being heard, Mr. Carlson
then closed the public hearing.
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Mr. Carlson then opened the meeting for questions from Planning
Commission members. Mr. Warren Smith questioned the redesign of
their parking lot in that there might be a conflict with the Kentucky
Fried Chicken parking. Mr. DuFresne countered that the plans are
to work with the owner of the Kentucky Fried Chicken franchise to
accommodate their parking lot redesign. Mr. Smith questioned if
the semi-trucks will be allowed to park at the present site. Mr.
DuFresne responded that they are not going to discourage this type
of parking. Their intentions are to leave things pretty much as
they are except for some on-site improvements. Mr. Smith also questioned
where the truck loading/unloading areas would be in relationship
to the existing Mall and the proposed expansion. Mr. DuFresne responded
that the existing Red Owl Food Store loading/unloading area will
be basically cleaned up, and they will be looking at a new design
for that area. The proposed new Snyder Drug location will have
their loading/unloading off of the area which they have cut and
angled through one corner of the building. Mr. Smith questioned
the Walnut Street access point being moved. Mr. DuFresne responded
that the Walnut Street access would remain the same and the other
access at midpoint between the blocks would be moved in a westerly
direction to accommodate the proposed new main entrance to the Mall,
which will be on the northwest corner of the existing Mall. Mr.
Smith also questioned as to whether the existing Photo Hut building
would stay or be removed. Mr. DuFresne announced that the existing
Photo Hut with its proposed parking spaces would remain at its current
site.
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Mr. Eidem questioned Mr. DuFresne on their freight unloading area
which is proposed for the Red Owl Food Store. Mr. Eidem explained
on the map where it would probably be in the best interest to remove
those parking spaces to allow for a semi-truck tractor to move up
into those parking spaces and line up to back straight into the
loading/unloading area. The current site plan does exceed the minimum
parking spaces required; and by the removal of these 12-13 spaces,
it still meets the minimum requirements of the ordinance. Mr. DuFresne
responded that they are working with the current owner of the Red
Owl Food Store and will come up with a more workable loading/unloading
area. Mr. Eidem then explained to Planning Commission members that
a landscaping plan was received by City staff explaining the types
and number of trees and shrub plantings proposed. Mr. Eidem recommended
approval of the landscaping plan with the condition that the number
of trees planted along the 1-94 boundary of this property be reviewed;
and if additional trees are needed, the developers put them in at
that time. Mr. DuFresne explained to Planning Commission members
that he had no problems with the proposed landscaping plan. If
they needed more trees planted along the 1-94 boundary, they would
have no problem putting them in at that time.
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Chairperson Richard Carlson questioned what their plans were for
the exterior refuse containers. Mr. DuFresne referred to the site
plan and responded that they are proposing to have an enclosed refuse
area within the building in one corner of Snyder Drug, another one
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in the corner of the existing Trustworthy Hardware Store, and another
one in the location of the Red Owl Food Store. Mr. DuFresne indicated
they are working with the existing Mall tenants to clean up the
exterior of the building with no exterior refuse containers being
allowed. Zoning Administrator Anderson questioned the possible
relocation of the Red Owl loading/unloading dock area and the possibility
of a conflict with the existing businesses, Going in style and Lakeland
Dental. He felt when the trucks bring merchandise to be unloaded
at the Red Owl Food Store that they would block the fronts of these
two businesses. Mr. DuFresne responded that it was a very good
point and that they would try to work out a situation which would
be the least disruptive to these two businesses.
Chairperson Richard Carlson complimented the Lincoln Monticello
Commercial Partners Ltd. partnership on their expertise and rewarding
experience on the presentation of their proposed Mall expansion
and welcomed them to the Monticello community. Chairperson Richard
Carlson then asked for a motion.
Motion by Warren Smith, seconded by Joyce DOWling, to recommend
to the City Council that a conditional use permit for expansion
of a shopping center be granted to Lincoln MonticellO Commercial
Partners Ltd. Partnership, contingent on the following:
1. The City'S Consulting Engineer approves the drainage plan.
2. The refuse deposit and collection sites be screened from view.
3. Additional plantings (trees or shrubs) be placed in both the
northerly and easterly parking lots to break the visual monotony
of large parking expense.
4. The City has the right to order Lincoln Monticello Commercial
Partners Ltd. Partnership, after a period of at least two years
but no longer than five years, to plant seven additional screening
trees along 1-94 if the proposed screening plan does not achieve
the desired effect.
The motion carried unanimously.
5.
Public Hearing - A variance Request to Allow Placement of an Attached
Garage in the Rear and Side Setback Requirements. Applicant, Jimmy
Kaiserlik.
Mr. Jim Kaiserlik was present to propose his variance request.
Mr. Kaiserlik explained to Planning Commission members he would
like to demolish his existing garage and relocate it to the other side
of his house to the rear of the property. With this relocation,
he would like to be allowed to place the garage within one foot
of the rear yard setback, therefore, not needing any sideyard setback
variance. He also indicated on the site plan the shared driveway
which he is sharing with Mrs. Lovegren and that he would like to
relocate his driveway west and propose to put in a new driveway
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Planning Commission Minutes - 3/11/86
to service his new garage. Mr. Kaiserlik explained where the nearest
buildings are in relationship to the location of his proposed garage
site. The nearest structures, other than the ice house, are the
backs of the existing houses on the north ~ of the Fourth Street
block. Mr. Warren Smith indicated to Planning Commission members
that in looking at the site, he sees no problem with Mr. Kaiserlik's
request and that it would definitely be an improvement to his property
to relocate the garage to the new site and create a new driveway
on his own property. He also indicated that Mr. Kaiserlik has spent
a considerable amount of time and money ln the renovation of his
house.
Chairperson Richard Carlson then asked for a motion. Motion by
Warren smith, seconded by Joyce Dowling, to approve the variance
request to allow a house addition and a garage to be built within
one foot of the rear property line with no sideyard variance needed.
Motion carried unanimously.
6.
Public Hearing - A Conditional Use Request to Allow an Office Building
in a PZ-M (Performance Zone-Mixed) Zone. Applicant, David Anderson.
Mr. David Anderson was present to propose his request for renovation
of an existing house into new offices for Century 21 Real Estate
firm. Mr. Anderson explained that they are proposing to screen
the eXisting property on the east and south sides of the lot with
the existing lilac and other bushes there and also add additional
ones if needed later. He is proposing to hard surface the parking
lot with a crushed red rock surface and put in treated landscape
timbers for the curbing around the perimeter of the parking lot.
The house would be pretty much left the same on the interior and
exterior except for an overall clean up. Mr. Anderson is proposing
to not destroy the integrity of the exterior or the interior of
the house; and at some point in time this could be converted back
to its original use as a single family dwelling. Planning Commission
member Barbara Koropchak questioned Zoning Administrator Anderson
as to why staff is insisting on a blacktopped parking lot. Zoning
Administrator Anderson countered that a type of hard surfacing,
blacktop or concrete, be used to allow surface water drainage from
the lot. with this type of surface, there are very few puddles
or bird baths within the parking lot.
City Administrator, Thomas Eidem, indicated to Planning Commission
members the staff's perspective on the following items. 1) 100%
opacity on the south and east sides of the property for screening
purposes, utilizing the existing trees, shrubs, and plantings; and
if any additional ones are needed, they be planted prior to Certificate
of Occupancy. 2) In adjusting the proposed use of the building
for Century 21 Real Estate firm, it would be a commercial enterprise
business which requires hard surfacing with some type of curb and
gutter. The type of hard surfacing allowed for this is concrete
or blacktop and concrete curb and gutter.
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Mr. David Anderson countered that the hard surface which is addressed
in the ordinance is a surface to control dust.
Ruth Anderson questioned City Administrator. Thomas Eidem. as to
why the hard surfacing is needed for this when the type of use within
this zone is residential and commercial mixed. Mr. Eidem responded
that even though it is a residential and commercial mixed zone.
the most restrictive requirements apply to the parking lot.
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Planning Commission member Warren Smith asked Mr. Anderson to explain
further what he was going to do inside or outside of the house.
Mr. Anderson indicated he was intending to clean up the exterior
of the building. If it needed reroofing. it would be reroofed.
If it needed new windows. the windows would be replaced. If the
porch needed a new foundation. it would be put in. If these things
weren't needed. it would be left as it is. He is proposing to leave
the interior pretty much the same other than a lot of clean up and
elbow grease. His intentions are to not destroy the single family
integrity of this house. Abutting neighbor to the south. Mr. Harry
Schaffer. questioned the type of surface Which Mr. Anderson was
proposing to use. He relayed his experience with the blacktop surface
he has on his driveway and compared it to the type of surface that
Mr. Anderson was proposing to use for this parking lot. Mr. Schaffer
also raised a question as to the housing values. particularly his
house. with a commercial business located at this site. Mr. Eidem
indicated there would be an increase in value because the value
to this property and other adjoining properties would be increased
by a good commercial development occurring along the Broadway side
of this block. Ruth Ladd supported Mr. Eidem's statement. saying
that previous to her joining the century 21 Real Estate Office.
she was with the real estate firm Which originally had the Fitzgerald
house listed with them. and the asking price three years ago was
considerably higher. It has gone down in value over the past three
years simply because the house is a big old house and was in deteriorating
condition. There is no market for this type of large house on a
large lot. Mrs. John Sullivan. a neighbor immediately east of this
property. questioned the headlights from vehicles driving into the
parking lot shining into their house. City Administrator. Thomas
Eidem. indicated to Mrs. Sullivan that the object of the 100% opaque
screening fence would be to cut down the glare from headlights of
oncoming cars into the parking lot onto their property. Ruth Ladd
countered that the normal office hours of the real estate office
are until 6:00 p.m.. and they have no Sunday office hours. Planning
Commission member Joyce Dowling questioned the type of curbing that
is required for this. Zoning Administrator Anderson countered that
the type of curbing required would be some type of hard surface
curbing like concrete to allow surface water to drain off the perimeters
of the parking lot out onto Maple street. Mr. Warren Smith then
questioned the interior layout which Mr. Anderson is proposing.
Mr. Anderson countered that he is proposing to leave the interior
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as it is except for basic clean up. He would like
to keep the integrity of the single family dwelling. Mrs. John
Sullivan then questioned if this property could be turned back into
an apartment building. Mrs. Sullivan, along with her neighbor,
Mr. and Mrs. Harry Schaffer, objected quite strongly to any type
of apartments being built there. zoning Administrator Anderson
addressed Chairperson Richard Carlson on a letter he received from
a neighboring property owner, and also a comment he received from
a neighboring property owner. A letter was then read from Mr. Randy Havel
of Havel Giarusso & Associates, Inc., a neighboring property owner,
voicing their approval of such a conditional use request. Zoning
Administrator Anderson indicated to Planning Commission members
that Mr. Babe Clausen, former owner of the Dairy Store, would like
to voice his approval of Mr. Anderson's request. He felt it would
be a very worthwhile project in the area. and it would be of contrast
with the existing residential neighborhood.
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Planning Commission Chairperson Richard Carlson then closed the
public hearing. Planning Commission member Joyce Dowling questioned
as to the type of hard surfacing which is required. Mr. Tom Eidem
indicated that per Section 3-9-K in the text of our ordinance,
Stall, Aisle and Driveway Design, all areas intended to be utilized
for parking space and driveway shall be surfaced with material suitable
to control dust and drainage, except in the case of single family
and two-family dwellings, driveways and stalls shall be surfaced
with 6-inch Class V base and 2-inch bituminous topping and/or concrete
equivalent. Planning Commission member Barbara Koropchak questioned
when would the 100% opacity screening have to be put in. zoning
Administrator Anderson countered that the screening would have to
be put in before occupancy could occur. If the time of the season
is not right for planting of trees and/or shrubs for screening,
there would be an amount withheld in an escrow account for 1~ times
the amount needed to put in the landscaping and/or screening work.
The owner/developer would then be given so many days to complete
that project. If not completed, the City would have the money available
to hire a professional landscaping firm to come in and do the screening/
landscaping per approved plan.
Chairperson Richard Carlson then asked for a motion. Motion by
Joyce DOWling, seconded by Barbara Koropchak, to approve the conditional
use request to allow a PZ-M (Performance zone-Mixed) with the following
conditions:
1. Some type of hard surface, either concrete or asphalt, be installed.
2. Some type of curbing, either concrete, landscaping timbers, or a
combination, be installed.
3. An approved landscaping plan be submitted prior to building
permit application.
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Motion carried unanimously.
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Additional Information Items
It was the general consensus of the four Planning Commission members
present, Richard Carlson, Warren Smith, Barbara Koropchak, and Joyce
Dowling, to set the next tentative date for the Monticello Planning
Commission meeting for April 8, 1986, 7:30 p.m.
Motion by Joyce Dowling, seconded by Barbara Koropchak, to adjourn
the meeting. Motion carried unanimously. Meeting adjourned at
9:17 p.m.
Respectfully submitted,
Gar/f::1son~
zoning Administrator
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