City Council Agenda Packet 03-28-2005
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AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday March 28, 2005 - 7 p.m.
Mayor:
Clint Herbst
Council Members:
Glen Posusta, Wayne Mayer, Tom Perrault and Brian Stumpf
1. Call to Order and Pledge of Allegiance.
2A. Approve minutes of March 14,2005 regular Council meeting.
B. Approve minutes of March 14, 2005 Workshop Meeting.
3. Consideration of adding items to the agenda.
4. Citizen comments, petitions, requests and complaints.
5. Consent agenda.
A.
. B.
C.
D.
Consideration of new hires and departures.
Consideration of approving appointment of EDA Commissioner.
Consideration ofrenewing uniform contract with Aramak Service.
Consideration of accepting feasibility report and set public hearing date for the Chelsea
Road Extension(90th Street to CSAH 39) School Boulevard (Chelsea Road (01,330 feet
South), and Northwest lift station and forcemain, City Project No. 2005-11 C.
E. Consideration of adopting a resolution requesting MnDOT to install advanced
intersection sign on TH 25 for Dundas Road, City Project No. 2005-19C.
F. Consideration of accepting feasibility report and ordering public hearing for improvement
for School Boulevard Sidewalk and Median Improvements Project No. 2004-31 C.
G. Consideration of amendment to Otter Creek Pre-development Agreement
H. Consideration of approving plans and specifications for Trunk Sanitary Sewer Project
No. 2000-12C and authorize advertisement for bids.
1. Consideration of calling for a special meeting on CSAH 18/1-94 Interchange, Project
No.2004-01C.
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6.
Consideration of items removed from the consent agenda for discussion.
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Agenda
Monticello City Council
March 28, 2005
Page 2
7. Public Hearing - 2005 Core Street Improvement Project No. 2005-1 C.
8. Consideration of authorizing Comprehensive Plan update.
9. Consideration of establishing a date for a team building session.
10. Consideration of approving plans and specifications for new water tower and authorize
advertisement for bids.
II. Consideration of proposal from Bolton & Menk to study two alternatives for biosolid treatment
at the WWTP
12. Consideration oflctter to YMCA expressing City interest in collaborating with YMCA, County,
State and others to preserve natural character of Long Lake/Lake Bertram area.
13. Consideration of renewal of contract at the Elk River Landfill with Waste Management Corp.
14.
Consideration of a request for an amendment to a Conditional Use Permit for development stage
planned unit development and consideration of a revised preliminary plat for Carlisle Village.
15. Consideration of approving payment of bills for March.
16. Adjourn.
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Council Minutes - 3/14/05
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
. Monday March 14,2005 - 7 p.m.
Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian
Stumpf.
Members Absent: None.
1. Call to Order and Pledee of AlIeeiance.
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was said.
2A. Approve minutes of Februan' 28, 2005 reeular Council meetine.
Tom Perrault noted a correction on page 12 relating to payment of bills pointing out that he
had made the statement questioning the number of memberships in organizations and the
value of them.
TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 28,
2005 REGULAR COUNCIL MEETING WITH THE CORRECTION. GLEN POSUSTA
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
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2B.
Approve minutes of Februan' 28. 2005 Workshop meetine.
BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 28, 2005
WORKSHOP MEETING. GLEN POSUSTA SECONDED THE MOTION. MOTION
CARRIED UNANlMOUSL Y.
3. Consideration of addine items to the aeenda.
Glen Posusta added to the agenda I) Sign for Dundas Road; 2) Completion of Cedar Street; 3)
Plantings for wastewater treatment plant. Wayne Mayer added an update on the negotiations
on Territorial Road and the methamphetamine awareness program that was coming up. John
Simola added authorization of certain preliminary work relating to future WWTP expansions.
Clint Herbst added a sign issue.
4. Citizen comments, petitions. requests and complaints.
None.
5. Consent Aeenda.
A. Consideration of new hires and departures. Recommendation: Ratify new hires as
identified.
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B. Consideration of waiving statutory liability limit for City insurance renewal.
Recommendation: Authorize the City to continue carrying excess liability coverage in
the amount 01'$1,000,000 through the LMCIT program.
C. Consideration of a request for replat for Prairie Ponds Addition, a request for rezoning
from 8-3 to B-4 for the plats of Prairie Ponds Addition and Prairie Ponds Second
Addition and consideration of a request for final plat approval for Prairie Ponds Second
Addition. Recommendation: Decision #1 -Move to approve the rezoning for Prairie
Ponds Addition and thc proposed Prairie Ponds Second Addition from B-3 to 8-4 based
on findings that the best long term use of the site for regional commercial uses, and that
the 8-4 designation would be compatible with the adjoining commercial property also
zoned B-4. Decision #2 - Move to approve the replat for Lots 2, 3, and 4, Block I of
Prairie Ponds Addition based on a finding that the replat is best suited for the specific
development needs of the property, and that all lots in the replat will continue to meet the
City's zoning requirements.
D. Consideration of authorizing distribution of EA W for a 30 day comment pcriod for the
Hidden Forest/Sunset Ridge Development. Recommendation: Authorize the
distribution of the EA W for the 30-day public comment period to the required agencies.
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E. Consideration of a request for a lot line adjustment for two single family residential lots in
an R-I Zoning District. Applicant: Stephanie and Shawn Rossebo. Recommendation:
Approve the lot line shift to create two parcels as described by the Certificatc of Survey,
subject to Council approval of the vacation of existing drainage and utility easements and
the re-establishment of the required drainage and utility easements.
F. Consideration of a request for a conditional use permit for open and outside storage in an
[-IA Zoning District. Applicant: Twin City Die Casting. Recommendation: Approve a
Conditional use permit to Twin City Die Castings at 520 Chelsea Road for open and
outdoor storage subject to the plans provided and attached (Pages 5F-78 to 5F-80 of
agenda).
G. Consideration of a request for a conditional use permit to allow loading dock doors
fronting a public street on a corner lot in an 1-2 District. Applicant: Tapper Holdings,
LLC. Recommendation: Approve a conditional use permit for Tapper Holdings, LLC to
allow loading dock doors fronting a public street on a corner lot in 1-2 District based on
the comments from the staff report for the March I, 2005 Planning Commission meeting
and contingent upon conditions of Exhibit Z as follows:
a. The applicant demonstrate compliance with the City's off-street parking supply
requirements through proof of parking or employee counts. To achieve the
required parking supply, consideration should be given to "infilling" the existing
parking lot to the extent possible.
b. The submitted site plan is revised to illustrate required parking stalls to be devoted
for use by the disabled.
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c. The proposed plantings comply with the requirements of the zoning ordinance.
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d. To the extent possible, the proposed building addition match the existing building
in design and color.
c. All exterior lighting be directed such that the source of the light is not visible from
adjacent properties or rights-of-way.
f. The City Engineer provide comment regarding grading and drainage issues.
H. Consideration of branch agreement with Great River Regional Library for the Monticello
Library. Recommendation: Approve entering into a library branch agreement with the
GRRL as negotiated.
I. Consideration to authorize preparation of plans and specifications and to publicly bid
parking lot construction on the vacant land west of the Monticello Public Library.
Recommendation: Authorize staff to engage engineering services for the preparation of
detailed plans and specifications for a parking lot to be constructed on the vacant parcel
just west of the Monticello Public Library and to authorize staff to publicly bid the
project.
.I. REMOVED FROM AGENDA.
K. REMOVED FROM AGENDA.
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1. Consideration of approving plans and specifications and authorizing advertisement for
bids lor School Boulevard sidewalk and median improvements (Deegan Avenue to
Edmonson Avcnue), City Project No. 2004-31 C. Recommendation: Adopt a resolution
approving plans and specifications and authorizing the advertisement for bids for the
School Boulevard Improvement Project No. 2004-31 C.
M. Consideration of request for Fire Department members to attend national fire conference.
Recommendation: Authorize up to four Fire Department members to attend a National
Fire Department conference in Indianapolis, Indiana with the City covering lodging
expenses and exhibit cntrance fees not to exceed $1,000.
N. Consideration of approving spring load restriction map for City streets.
Recommendation: Approve the new load restriction map and order the appropriate
slgnll1g.
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O. Accept Feasibility Report and set the public hearing datc for the extension of School
Boulevard from Deegan Avenue to 901h Street NE, City Improvemcnt Project
No. 2005-02C. Recommendation: Accept the feasibility report and ordcr the public
hcaring for April 11, 2005.
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P. Authorize acquisition of fee title, casements and other rights necessary for the
construction, reconstruction, improvement and maintenance of Wright County Highway
Numbcrs 18 and 39 in accordance with Right-of-Way Plat 55. Recommendation:
Adopt a resolution authorizing the acquisition of fee title easements and other rights
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necessary for construction, reconstruction, improvement and maintenance of Wright
County Highway Numbers 18 and 39, locatcd in Scction 13, TOV\11Ship 121, Range 25 and
Section 18, Township 121, Range 24.
Glen Posusta requested that item #5G be removed from the consent agenda and Wayne Mayer
asked that items #5B, #51 and #5M be removed. Bret Weiss noted two clarifications on
consent agenda items. Item 5L is for median improvemcnts associated with the Wal-Mart
project. John Simola wanted to make some modification on the curbing to assist in
snowplowing. The landscaping work is going to be pulled out and done by city staff For
itcm #5N on the road restrictions, it was pointed out that because of the Wal-Mart project
they were modifying the 9 ton load restriction on School Boulevard between Deegan Avenue
and Edmonson A venue. Ccdar Street was being modified to 5 ton because the final lift was
not in place on that street. Brian Stumpf asked that #5N be removed from the consent agenda.
Tom Perrault asked ifit was appropriate for him as an employee ofWal-Mart to vote on the
project for the median improvements. The City Attorney indicated it would not be a problem.
BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE
MODIFICATIONS TO #5L AND WITH THE REMOVAL OF ITEMS #5B, #5G, #51, #5M
AND #5N. TOM PERRAULT SECONDED THE MOTION. MOTION
CARRIEDUNANIMOUSL Y.
6. Consideration of items removed from the consent agenda for discussion.
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#5B: Wayne Mayer asked about the coverage for certain types oflegal action such as civil
rights cases or inverse condemnation liability claims. Rick Wolfsteller explained that
normally you would havc $1,000,000 of standard coverage but this kind of coverage would
not apply to all cases so that is why they recommend carrying additional coverage. Rick
Wolfsteller indicated that the cost for this excess liability coverage is $15,000 per year. The
question is whether the liability risk offsets the $15,000 annual cost. Rick Wolfsteller felt that
for smaller communities, it was probably more valuable to have the coverage because they
would be less likely to havc other funds to cover any claims not covered by the standard
liability policy.
Glen Posusta did not feel the City needed to spend $15,000 a year for the $1,000,000 excess
liability coverage when the risk was not that great. He asked the City Attorney what the cities
he worked in did. Tom Scott, City Attorney indicated that some of the cities carried it and
some did not. Clint Herbst felt the cost was a reasonable amount for the coverage. Glen
Posusta didn't see any reason to be spending the extra money for coverage based on the
City's claim history.
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GLEN POSUSTA MOVED TO DIRECT STAFF TO DISCONTINUE THE EXCESS
LIABILITY COVERAGE PROVIDED THROUGH THE LMCIT PROGRAM.
Brian Stumpf asked the City Attorney what he suggested. Tom Scott agreed with Rick
Wolfsteller's comments that smaller cities would have a greater worry about claims and he
noted that certain types of claims are not subject to statutory caps such as discrimination cases
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He suggested that if the Council wanted information on number of claims that cities had that
came under thcir excess liability coverage they could probably get that information from
LMCIT.
Clint Herbst asked for a second to the motion on the floor. There was no second and the
motion died.
BRIAN STUMPF MOVED TO AUTHORIZE THE CITY TO CONTINUE CARRYING
EXCESS LIABILITY COVERAGE IN THE AMOlJNT OF $1,000,000 THROUGH THE
LMCIT PROGRAM. WAYNE MAYER SECONDED THE MOTION. MOTION
CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION.
Rick W olfsteller will check into reducing the premium on the excess liability coverage by
having a larger deductible and will check on what cities carry the excess liability coverage.
#5G: Glen Posusta questioned the parking requirements that were noted in the staff report
included in the agenda. The ordinance allows for parking to be calculated either on a square
footage of building basis (8 spaces plus I space for each 500 sq. ft. oftloor area) or on the
number of employees (8 spaces plus one for each 2 employces). Glen Posusta felt that
language used in the staff report was convoluted and that parking for the 25,000 sq. ft.
proposed expansion would be excessive.
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Fred Patch explained the two options for calculating the parking spaces needed noting that the
employee calculation was based on the number of employees on the maxim shift. He added
that itcm #1 on Exhibit Z specifies the parking requircment. The comments in the staff report
on the off-street parking rellects what is in the ordinance. Glen Posusta questioned the proof
of parking noted in #1 on Exhibit Z. Fred Patch explained the property owners submits his
parking calculations and the calculations are reviewed by staff to determine if sufficicnt
parking stalls exist.
Glen Posusta notcd in the staff report it said 155 off street parking stalls are required and that
the site only has 103 and there is no on street parking allowed. Glen Posusta suggested Fred
Patch keep this parking issue in mind. He reiterated he didn't feel any more parking was
needed than what was shown on the plan.
GLEN POSUSTA MOVED TO APPROVE THE CONDITIONAL USE PERMIT TO
ALLOW THE LOCATION OF LOADING BERTHS WITHIN THE FRONT YARD AREA
OF THE GENERAUX WOOD PRODUCT SITE BASED ON THE COMMENTS FROM
THE STAFF REPORTED FOR THE MARCIl 1,2005 PLANNING COMMISISON AND
SUBJECT TO THE CONDITIONS NOTED IN EXHBIIT Z. TOM PERRAULT
SECONDED THE MOTION.
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In further discussion Wayne Mayer questioned the wording of #5 on Exhibit Z as the
language made it seem difficult to provide any lighting that would not be visible from
adjacent propcrties or rights-of-way. Fred Patch explained that the lights could be hooded to
shield the glare. Waync Mayer felt it was vcry poor way of stating that the lighting was to
produce no glare.
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UPON VOTE BEING TAKEN, MOTION CARRIED UNANIMOUSLY.
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#5[: Parking Lot Improvements - Wayne Mayer asked where the City was considering
building the parking lot and questioned who "deemed the parking lot was questionable in
relation to the Downtown Revitalization Plan." Rick Wolfsteller explained the parking lot
proposed to be improved is located by the new library site. The original site proposed was
adjacent to the old library site between the Wells Fargo parking lot and the Towne Centre
facility.
Clint Herbst felt the construction of a parking lot next to the library would be a good step.
Clint Herbst asked if John Simola could design the parking lot without having the project
going out to an engineer. John Simola said normally they would design it and have the
engineer sign off on the design. Clint Herbst stated that by having an engineer in-house the
City could be doing more projects of this kind. The City Engineer estimated a cost of $5,000
in engineering fees to design a project like this.
Glen Posusta asked if the City would go back to the original design prepared by Bogart &
Pederson, put it out for bids or do a request for proposals. John Simola suggcsted that
Public Works design the plan and have an engineering firm do the final drawings and the
signature block.
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GLEN POSUSTA MOVED TO AUTHORIZE THE PUBLIC WORKS DIRECTOR TO
PREP ARE PLANS AND SPECIFICATIONS FOR APPROVAL BY THE CITY
ENGINEER. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSL Y.
Glen Posusta suggested not having all the islands and other protuberances in the parking lot as
it would make snow removal more difficult. John Simola stated it would be designed to
conform with city ordinances relating to medians and parking stall requirements.
#5/11: Wayne Mayer said he brought attendance at the conference up because the background
information in the staff report did not list any type of training that would be received. Rick
Wolfsteller said it was more of an exhibitor's display rather than a seminar but Fire Chief
Scott Douglas notcd there were instruction sessions on operation of fire fighting equipment.
Wayne Mayer stated he would like to have more of a description of an item especially if it is
going on the consent agenda. Glen Posusta asked who would be attending. Brian Stumpf
indicated that it would probably be the Fire Chief Assistant Fire Chief and the two captains.
Tom Perrault asked if those attending would be paid and Rick Wolfsteller indicated they
would not.
WA YNE MAYER MOVED TO AUTHORIZE UP TO FOUR FIRE DEPARTME:.JT
MEMBERS TO ATTEND A NATIONAL FIRE DEPARTMENT CONFERENCE IN
INDIANPOLIS, INDIANA WITH THE CITY COVERING LODGING EXPENSES AND
EXHIBIT ENTRANCE FEES :.JOT TO EXCEED $1.000.
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#5N: Brian Stlilllpf stated he brought the load restrictions up because it affects him
personally. lIe stated that a number of year ago the Council discussed not allowing trucks
over a certain weight on residential streets. He questioned whether the road restrictions would
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prohibit him from having his tow truck parked on the street. John Simola indicated the
restriction would be five tons per axle weight and he felt it was unlikely that Brian Stumpfs
truck would exceed that.
BRIAN STUMPF MOVED TO APPROVE THE NEW MAP FOR SPRING LOAD
RESTRICTIONS WITH THE CHANGES OF HAVING SCHOOL BOULEVARD
BETWEEN DEEGAN A VENUE AND EDMONSON A VENUE A 9 TON DESIGNATION
AND CEDAR STREET BETWEEN DUNDAS ROAD AND SCHOOL BOUEL VARD A 7
TON DESIGNATION AND ORDER THE APPROPRIATE SIGNING. TOM PER~"ULT
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Bret Weiss noted that once Cedar Street has its final lift it will be a 9 ton road.
7. Public Hearinl!: Consideration of vacation of easements for Lots 3, 4 and 5, Block 2,
Groveland 4th Addition.
City Administrator, Rick Wolfstcller noted that a public hearing is required in order for the
City to vacate easements. The vacation of the easements is a result of a lot line adjustment
that had been approved earlier. The City will be obtaining replacement easements from the
property m,~llers.
Mayor Herbst opened the public hearing. No one spoke Jilr or against the proposed easement
vacation. Mayor Herbst then closed the public hearing.
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GLEN POSUST A MOVED TO V ACA TE THE EXISTING 6' DRAINAGE AND UTILITY
EASEMENTS ALONG THE INTERIOR LOT LINES BETWEEN LOTS 2 AND 3. BLOCK
2, GROVELAND 411J ADDITION CONTINGENT UPON REPLACEMENT EASEMENTS
BEING OBTAINED. TOM PERRAULT SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
8. Public Hearinl!: - Consideration of vacation of easements for Lots 3, 4 and 5, Block 1,
Prairie Ponds Addition.
City Administrator. Rick Wolfsteller explained that Lots 3,4 and 5, Block I of Prairie Ponds
Addition were being replatted. The easements that are proposed to be vacated would be
replaced by easements obtained with the plat of Prairie Ponds 2nd Addition.
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Mayor Herbst opened the public hearing. Brad Larson, developer, reiterated that with the
replatting ofthe lots replacement easements would be provided. He also noted that the title
company discovered that a line was missing on the Prairie Ponds plat dedication that
referenced the natural gas line easement and it needs to be acknowledged that the easements
in the new plat are subject to the pre-existing easement. Bret Weiss stated it is expected that
the gas line would have rights over the easement area. Mayor Herbst then closed the public
hearing.
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GLEN POSUSTA MOVED TO VACATE THE EXSITlNG DRAINAGE AND UTILITY
EASEMENTS OVER LOTS 3, 4, AND 5, BLOCK I PRAIRIE PONDS ADDITION
CONTINGENT UPON REPLACEMENT EASEMENTS BEING OBTAINED WITH THE
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PLATTING OF PRAIRlE PONDS 2ND ADDITION. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSL Y.
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9. Public HeariUl! - Consideration of vacation of Garrison Avenue within the plat of
Wildwood Ride:e Addition.
City Administrator, Rick Wolfsteller explained that Garrison Avenue was a township road
that had provided access for a couple of residences. With the platting of the Wildwood Ridge
Addition and Carlisle Village development this road no longer provided access. It is proposed
to vacate that portion of Garrison Avenue that lies within the plat of Wildwood Ridge. Since
the City does not have fee title to the right of way, only an easement, if the property is vacated
it would revert back to the adjacent property owners.
Clint Herbst asked what would happcn if one of the adjacent property owners did not want the
vacated right-of~way that abutted his property. Tom Perrault indicated his concern was with
the drainage problems that still exist in the area.
Mayor Herbst opened the public hearing. John Kautza, 8548 Troy Marquette Drive and Brad
Kitzman 8608 Troy Marquette Drive spoke to the Council concerning the drainage problems
in the area. Mr, Kautza stated that the cul-de-sac in Carlisle Village was constmcted at higher
elevation than that of their property which causes the rnuoff from the cul-de-sac to come onto
their property. He stated that directing mnoffto someone else's property was illegal and he
felt the Council should take steps to rectify the situation.
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Brian Stumpf stated he was at the meeting when this issue came up previously and the
Council had directed the matter to the City Engineer, He asked Bret Weiss to address this.
Bret Weiss stated he is working with the developer's engineer and the water is not going to
mn onto the Kautza property. He stated the cul-de-sac is at the same elevation as the front of
the adjacent houscs. The water is designed to run on the Carlisle Village property into a
swale that goes to a wetland on Carlisle Villagc. He added that eventually a pipe will be
installed when the cul-de-sac is finished. Clint Herbst stated that when the Carlisle Village
development is completed the property owners would see a change.
Glen Posusta asked if a berm could be placed in the area of the road easement that would be
higher than the swale. Bret Weiss noted there is a berm area on the Kautza property so he
didn't think the water could go onto his property. Bret Weiss felt a better plan would be to
take the water across to the wetland area. Bret Weiss felt the property owners should meet
with the developer's engineer to see what has been done to correct the drainage. Mr, Kautza
was asked if the City did vacate the street right-of-way did he want that additional area. Mr,
Kautza indicated what he didn't want was the drainage problems. Clint Herbst indicated that
he was aware it was a bad situation but the City is working on correcting it and added that
until the frost is out of the ground not a lot can be done. Mayor Herbst closed the public
hearing.
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BRIAN STUMPF MOVED TO V ACA TE GARRISON A VENUE WITHIN THE PLAT OF
WILDWOOD RIDGE AND TO RETAIN DRAINAGE AND UTILITY EASEMENTS
WITHIN THE AREA PROPOSED FOR VACA nON AND TO CONTACT PROPERTY
OWNERS ON THE WEST SIDE OF GARRISON A VNEUE TO ASCERTAIN IF ALL OF
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THE PROPERTY OWNERS ARE INTERESTED IN HAVING THE PROPERTY TURNED
OVER TO THEM. GLEN POSUSTA SECONDED THE MOTION.
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Tom Scott asked ifit was thc intent of the Council to vacate thc street and then turn it over to
Carlisle Village if the adjacent residents did not want. He noted the City only has an
eascment and not fee title, therefore if the City vacates the street it must go back to the
abutting property owner.
BRIAN STUMPF MODIFIED HIS MOTION TO PROCEED WITH THE V ACA TlON IF
100% OF THE ABUTTING PROPERTY o\VNERS WERE AGREEABLE AND IF NOT
THE CITY WOULD RETAIN THE AREA FOR A UTILITY DEASEMENT.
There was additional discussion on what would happen if one of the property owners did not
want the vacatcd portion of the street and did not maintain it. Bret Weiss indicated that since
it is street right of way and they are the underlying owners of it they have a responsibility to
maintain it.
BRIAN STUMPF MOVED TO V ACA TE GARRISON A VENUE WITHIN THE PLAT OF
WILDWOOD RIDGE ADDITION AND TO RETAIN DRAINAGE AND UTILITY
EASEMENTS IN THE AREA PROPOSED FOR VACATION. GLEN POSUSTA
SECONDED THE MOTION.
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Wayne Mayer asked if this was thc same motion as Brian's first motion. Brian Stumpf said
since his modified motion never receivcd a second, the first motion was back for
consideration.
UPON VOTE BEING TAKEN, MOTION CARRIED WITH TOM PERRAULT VOTING
IN OPPOSITION.
10. Consideration of reviewine policv for reeulatine off premise directional siens on the
public rieht-of-wav.
Fred Patch provided background information on the off premise directional sign policy that
was adopted by a previous Council in 1980. This came up now because of a request by Olson
Electric for placing a directional sign at Chelsea Road and Sandberg Road directing others to
the location of Olson Electric. Clint Herbst asked if there was a map submitted showing
where it was proposed to locate thc sign. Fred Patch indicated no plan was submitted but his
understanding was that the sign was to be located in public right-of-way. In I 980 the Council
had restricted off premise directional signs to medical facilities, government facilities, church
and schools. There were also restrictions on size, color and sign content.
Clint Herbst felt this situation was different because the City had shut off his access as part of
an improvement project. It was not the property owner's decision to change the access.
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Fred Patch stated he had discussed thi s with the Public Works Director and their concern was
that the City would be opening a Pandora's box by allowing this. He felt the Council should
definc what unique circumstances would allow placement of off-premises signs in public right
of way. He felt the Council should go back to the 1980 policy and re-affirm the provisions
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they want of that policy and then define what circumstances would allow a variation from the
policy. Public Works Director John Simola indicated he felt it should be handled as a
variance. In that way any case with unique circumstances would come before thc Council.
Wayne Mayer noted his concern is with setting a precedent. Fred Patch also pointed out that
the policy would only be for signs within the City's right of way as county and statc roads
were outside the City's jurisdiction. Glen Posusta felt the Planning Commission should look
at this before it came back to Council.
GLEN POSUST A MOVED TO DIRECT THE OFF PREMISE DIRECTIONAL SIGN
POLICY BE BROUGHT BEFORE THE PLANNING COMMISSION FOR THEIR
REVIEW BEFORE IT COMES BACK TO THE COUNCIL. WAYNE MAYER
SECONDED THE MOTION. MOTION CARRIED WITH BRIAN STUMPF VOTING IN
OPPOSITION.
11. Consideration of settlement offer - Kramer House.
City Administrator, Rick Wolfsteller provided information on the insurance company's
settlement offer. He noted that there are some options for continuing the claim if the City
decides to pursue this further. The City would need to hire an appraiser and have the
appraisal submitted to a 3'd party. Rick W olfsteller stated that the appraisal done by the
insurance company put the value of the property at zero. The appraisal provided a basis for
the company rejecting the $50,000 counteroffer the City had made and also provided
documcntation to support removing their original settlement offer of $30,000.
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Clint Herbst suggcsted the Council submit a counteroffer of $25,000. Glen Posusta questioned
whether the Council had been informed that the $30,000 offer was the final offer from the
insurance company. The City Administrator stated that information was provided to the
Council when this item was first considered.
BRIAN STUMPF MOVED TO SUBMIT A COL~TEROFFER OF $25,000 AND TO
HA VE THE CITY ADMINISTRATOR BRING THEIR RESPONSE BACK TO THE
COUNCIL. GLEN POSUST A SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
Brian Stumpf asked what the Council's wishes were on the garage that is remaining on the
site. John Simola noted that there were some other sites that should be considered for
dcmolition as well. The consensus of the Council was that staff should draw up something
covering the demolition of these sites and present it to the Council.
12. Consideration of process for sale of vacated 7th Street rieht-of-wav.
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After the vacation of the right of way for 7'h Street, the adjacent property owners, Randy RutI
and Monica Olson wcre both contacted to see if they had an intcrest in purchasing the vacated
right of way. Both parties indicated an interest in purchasing the property and were informed
the minimum price that would be considered was $30,000. Since the property did not include
sewer and water service and required that till be brought in, it was felt this was a reasonable
pnce.
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Clint Hcrbst stated that he was more concerned about what was constructed on the lot than
what was paid for it. Rick W olfsteller suggested that the City could place restrictive
covenants on the property that would specify structure requirements for the site. Wayne
Mayer said in fairness to Monica Olson it was not her fault she was told a minimum bid of
$30,000 when the Council was actually looking at $40,000.
Monica Olson at 614 Minnesota Street spoke stating that she was interested in purchasing the
property. She felt if someone else built on the property it would take away her privacy as the
structure would only be 10' or so from her house. She noted that she does foster care and
appreciates the openness of the area. She would hate to lose it because of another structure
being built.
Brian Stumpf said he was opposed to this when it first came up as he felt it should d be
offered to the adjoining property owners. He felt the City should honor the offer made by
Monica Olson. Clint Herbst agreed saying he didn't have a problem with the otTer. Glen
Posusta asked iflanguage could be added stating that the right of way is part of her parcel and
cannot bc sold as a separate parcel. Tom Scott said the City could sell the right of way on
the condition that it be combined with her lot and not be sold as a separate lot. Brian Stumpf
questioned whether it was the Council's intent that something be built on the site eventually.
Clint Herbst felt that any1hing constructed on the site should be to R-l standards. Rick
Wolfsteller stated that the zoning in the area was R-2. Brian Stumpf suggested that anything
that is approved be contingent upon Planning Commission approval. Tom Scott suggested
putting property restrictions on the parcel that would be the appropriate way to go.
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Fred Patch suggested that he and Tom Scott work out some restrictions for Council
consideration. Clint Herbst said his concern is that they don't want to see a house moved on
to the property. He felt it should be a new structure and that it needs to meet zoning
requirements for the district. Fred Patch asked if manufactured housing would be considered.
WAYNE MAYER MOVED TO DIRECT STAFF TO PREP ARE A PURCHASE
AGREEMENT LA YING OUT TERMS BETWEEN MONICA OLSON AND THE CITY
AND PREPARE A DOCUMENT OF RESTRICTIVE COVENANTS THAT WILL
PROVIDE FOR RESIDENTIAL QUALITY AS DIRECTED BY COUNCIL. GLEN
POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
13. Consideration of adoptinl!: a purchasinl!: policy.
City Administrator, Rick Wolfsteller provided information on the purchasing policy. He
stated that based on direction from Council he informed staff that major purchases would be
reviewed by Council and that purchases under $1,000 should be made locally. In order to
clari fy the direction of the Council and to summarize past purchasing procedures, a
purchasing policy was prepared for Council review.
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Rick Wolfsteller, stated that the City has never had a policy that directed staff not to purchase
locally. Local vendors werc not always able to provide the same product or could not
provide it for the same price. The City's past practice has been to get price quotes on larger
purchases. He added that the purchasing policy did contain a provision that would allow the
City to go with local vendors provided their price did not exceed 5% more than that of other
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vendors. The proposed purchasing policy was submitted to city staff for their comments.
Most stat! members felt a formal written policy should be in place so that everyone was aware
of procedures. In addition, Rick Wolfsteller noted that the auditor's are looking for written
policies that document procedures that are being used by the City.
Clint Herbst stated it didn't seem like the local vendors get an opportunity to get the City's
business. He asked if the price comparison information provided in the staff report had becn
given to any of the local vendors. Glen Posusta said he talked to Monticello Office
Products. He noted that some ofthe items on the list were higher than what was quoted by
'vIonticello Office Products. Glen Posusta felt the City should help local business thrive.
Glen Posusta felt the small quantities could bc purchased locally and the higher cost would be
offset by the taxes that the local business people pay. Glen Posusta added that hc had gotten
a price quote from Mies Equipment in Watkins for the same identical tractor that was
purchased by the Parks Department from Scharber's but the quote from Mies was $4,000 less.
Glen Posusta asked if the City always got two quotes on the large purchases. Rick W olfsteller
stated that if you use the state bids you don't have to get a second quote. Brian Stumpf
suggested the Council review the purchasing policy and make modifications that way the
staff has some direction.
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Rick Wolfsteller stated that the City has set the budget based on the past history of purchases
so if the City is going to purchase locally regardless of cost the budget may need to be
adjusted to account for the increased cost. Glen Posusta questioned the replacement of the
countertops at the MCC when they were only five ycars old. He questioned the responsibility
of spending $6,000 for a sign on the back side of the MCC building.
Clint Herbst stated that the previous council went by the Governance Policy. Clint Herbst
stated that any large purchase should come back to the Council. There was some discussion
on what should be defIned as a large purchase. Clint Herbst said he was not excited about
making a whole lot of changes to what was going on with purchasing but he wanted to curb
the City's expenses. He felt 95% of the purchases were justified but the rest he felt should
come before Council. Any abnormal purchase or big ticket item should come back before the
Council. Brian Stumpf suggested that defining what is considered local would also be a
good idea.
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Wayne Mayer felt this was going to be a learning process that staff is going to have to go
through. Clint Herbst asked if there were any amendments to the purchasing policy. It was
suggested that in #3 for Standards for Purchasing it should read that anything over $5,000
requires Council approval.
Glen Posusta stated that the City's budget didn't get this far out of whack because the City
has been watching the budget closely. He compared the budget of Monticello to Elk River
and Buffalo and felt Monticello was out line with those larger communities. Glen Posusta
said the City has to go through this process to get the budget back in line.
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Tom Perrault stated that he would like to see the purchasing done locally but if there is a
significant cost difference he thought the City should purchase from the vendor providing the
best cost.
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Rick Wolfstcller stated that the Council could set thc dollar figure for any purchase that they
felt nceded to come back to the Council.
CLINT HERBST MOVED TO ADOPT THE PURCHASING POLICY WITH #1 AND #2
UNDER STANDARDS FOR PURCHASING TO REMAIN THE SAME, #3 BEING
CHANGED TO $1,000 TO $5,000 AND #4 BEING CHANGED FROM $5,000 TO $50,000
WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSL Y.
Glen Posusta asked if there was any point where the Council was going to review the 2005
budget and trim it back. Clint Herbst felt that could be done at a future workshop.
14. Consideration of authorizin2 the Park Department to 20 ahead with the preparation of
concept plans for the Ellison Park restrooms.
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Park Superintendent, Adam Hawkinson updated the Council on the additional information he
received about the precast restrooms. He noted the turn around time from ordering to
installation would be approximately 60-90 days and could be done in time for River Fest.
Adam Hawkinson stated that Clint Herbst had suggested that the existing facility could be
rcnovated for other uses so the old facility would not go to waste. Adam Hawkinson
indicated that he had prepared the specifications to be used for the bidding process which
need to be reviewed by the City Attorney to verify that there was nothing in there that would
restrict the bidders. Clint Herbst suggested that if they go out for bids, the specifications
should include an option for heating so that at least in the spring and fall the facility would be
heated. He questioned ifthe City was going with multiple facilities whether there would be
somc kind of cost advantage. Adam Hawkinson indicated he had discussed this with CST
and they indicated that could be considered. He noted the smallest units available would run
betwcen $30,000-$40,000. Clint Herbst felt for most of the parks a one stall unit would be
sufficient and for other parks like Ellison larger units would be required. It was suggested
that in bidding options like the drinking fountain, heat, etc. should be bid as alternates and the
Council can then determine which options they want.
Adam Hawkinson stated they have gonc with quotes on their purchases sllch as the tractor and
on the restrooms they have gotten price information from CST and Romtex. In addition he
got price information on renovating thc existing structure as well as building a new strllcture.
Wayne Mayer asked about the bidding process and going with thc lowest bidder. Tom Scott
indicated that in the bidding process for items over $50,000 the City has to go with the lowest
responsible bidder Wayne Mayer expressed his concern that the lowest bidder may not
provide the best work. Tom Scott stated that it is important that the specifications spell out
exactly and specifically what is to be supplied and how it will be constructed. John Simola
suggested adding some criteria on the bidder, sueh as having installed a certain # oflike
facilities, ctc.
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BRIAN STUMPF MOVED TO AUTHORIZE PREPARATION OF BIDDING
SPECIFICATIONS FOR THE RESTROOMS AT ELLISON PARK. TOM PERRAULT
SECONDED THE MOTTON. MOTION CARRIED WITH GLEN POSUSTA VOTING IN
OPPOSITION.
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Council Minutes - 3/14/05
15. Consideration of renewal of contract at the Elk River Landfill with Waste Mana!!.emcnt
Corp.
The information was not available for this meeting and the item will be brought back at a
future meeting.
16. Consideration of approvin!!. pavment of bills for JVIarch.
Glen Posusta questioned a bill from B& D Plumbing for work at the MCC in the amount of
$425. Rick Wolfsteller indicated he would check with Brian Weldon or Kitty Baltos to find
out the nature of the work. Glen Posusta questioned why the building custodians could not
perform this work and if they couldn't do the work why didn't they get a local plumbing firm
to do it. Glen Posusta also questioned the bills from Nextel and AT&T. I-Ie asked why two
diffcrent firms were providing the cell phone service. He questioned the disparity in the
billing amounts which ranged from $26 to $250 a month. Rick Wolfsteller explained that the
Ncxtel phones werc use by Public Works and Inspections because they had a two way radio
feature. Those that did not utilize the two way radio feature had phones from AT & T. He
also explained that the plans were set up to match the usage of the individual with the plan
minutes. The amount of the WSB bill was also mentioned and Bret Weiss noted that this
covered work done on the CSAH 18/1-94 interchange. Tom Perrault asked about thc City's
dues and membcrship in various organizations and cited the Minnesota Safety Council. John
Simola explained that the membership helps out with the City's safety program and are a
resource for items relating to safety.
BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS FOR MACH.
GLEN POSUST A SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Added Items:
Dundas Road: Glen Posusta asked about the sign for Dundas Road. Bret Weiss indicated that
the sign had been discussed but the Council never authorized it. Since there was a cost it would
have to be determined who would pay for it. Bret Weiss thought the cost would bc about $500 or
Bret Weiss said he will bring this information back at the next meeting.
Cedar Street: Bret Weiss indicated that the final lift on Cedar Street will be completed this
year.
Wastewater Treatment Plant: Glen Posusta suggested that some kind ofplantings should be
done around the WWTP. Clint Herbst suggested doing that around the lift station on Chestnut as
well. Johns Simola stated that the 1iJ1 station is proposed to be dug up and re-directed to go
toward River Strcct so he suggested waiting with the landscaping until after that is done.
Methamphetamine: Wayne Mayer noted the methamphetamine program is schedule for
Tuesday March I 5Lh at 7 p.m.
Territorial Road Update: Wayne Mayer noted that a letter had been sent out by St. Henry's
regarding the vacation of Territorial Road. Tom Scott updated the Council saying he hoped that
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Council Minutes - 3/14/05
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by the next Council meeting he would have a proposed agreement from the railroad. The railroad
has agreed in exchangc for moving the crossing to accommodate the Ryan Companies
development they would close the railroad crossing at Territorial Road. They would allow up to 3
years before the crossing would be closed. What remains is to get the new acccss across St.
Henry's. Current access could only serve Busch and Jamesons. He added that he has not seen the
actual agreement from the railroad. The agreement does not eliminate the need for thc access it
just mcans it doesn't have to be done immediately. Glen Posusta asked why the road access can't
be parallcl to the railroad and come out on the Busch side. Bret Weiss said it could be done that
way but it makes it more difficult and it is not a good access point for usage of the road. He
added that the zoning out there could allow up 120 units on the site which would aggravate the
situation. Bret Weiss says the issue has to be resolved prior to the property gctting approval that
would allow substantial residential density.
Clint Hcrbst stated he met with Ted Holker regarding money the City owes him for crop damage.
He felt the payment should be made without tying it to the temporary easement that is needed
from Mr. Holker.
.
Wastewater Treatment Plant: John Simola summarized the workshop session held earlier and
noted that it is estimated that by 2015 the City's population would be 22,800. The projected
growth will have significant impact on the city's WWTP facility. The City needs to look at the
issue ofbiosolids handling and study options to provide for that as well as look at the next
expansion for the plant. In discussing biosolids handling, the City wanted to investigate AT AD
and heat drying. John Simola also asked the Council to authorize expenditure of$3,500 to
investigate a regional facility where the City would haul waste to have it processed as a Class A
biosolid. The staff would also like to have authorization to further study the AT AD and heat
drying options for the biosolids.
Clint Herbst said be would was not excited about doing a regional project. Tom Perrault askcd
what the time table was for the regional facility. John Simola stated four communities had gotten
together to look at this option rather than each community constructing their own facility for
biosolids. Clint Herbst felt the long term nced is to find land for biosolids application or add some
process to the plant to take care of it. Thc consensus of the Council was to have Bolton & Menk
come up with an estimate of cost for a feasibility report to study the two options and not authorize
any funding to investigate a regional facility.
17. Adiourn.
GLEN POSUSTA MOVED TO ADJOURN AT 10:]0 P.M. BRIAN STUMPF SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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Council Workshop Minutes - 3/14/05
MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
. Monday March 14,2005 - 5 p.m.
Members Present: Clint Herbst, Wayne Mayer, Tom Perrault Glen Posusta and Brian Stumpf.
Members Absent: None
The Council met at the wastewater treatment plant to discuss community gro"-th and its impact on the
wastewater treatment facility and other issues relating to the operation of the City's wastewatcr
treatment facility.
Deputy City Administrator, Jeff O'Neill presented information on the number of building permits
being issued annually and the new developments that are taking place. It is projected that by the year
2005 Monticello could have a population of 22,800. The population gro"-th will place dcmands on
the City's infrastructure including the wastewater treatment plan. The City needs to analyze the impact
the growth will have and to plan for expansion of facilities to handle it
.
There are a nmnber of issues relating to the wastewater treatment plan that need to be studied if the
City's wastewater treatment plant is to continue to operate within the provisions of their permit One
of the primary concerns is biosolids. At the prcsent time the biosolids are applied to land ovvned by
the City. When the wastewater treatment plant was expanded a Class A biosolids process was
included as part of the expansion. The process, however, did not produce Class A biosolids. The City
needs to either acquire additional land for biosolid application or a process to produce Class A
biosolids would have to be incorporated into the treatment process.
Veolia Water, the firm that operates the wastewater treatment plant for the City made a presentation
outlining aspects of the operation of the plant including the impact the Sunny Fresh wastewater permit
has on plant operations. Peg Becker and Chuck Keyes reviewed the design capacity of the plant as far
as gallons of flow per day, biological oxygen demand and total suspended solids. They noted that the
plant is operating at between 50%-60% of design capacity in these areas. Tn addition they provided a
projection of the system capacity used by year 20ra which they estimated at 75%-80%.
The annual cost for land application of the biosolids is between $20,000-$26,000 a year, The method
the operators used for handling the biosolids was reviewed and problems relating to ammonia and
nitrogen levels were discussed. Veolia Water also provided some options for biosolid applications
which includcd utilizing thc land the City currently owns and landfill any exccss biosolids; permit
additional sites for biosolids application; purchase additional land or consider a regional facility to
handle biosolids.
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Bolton & Menk provided a more in depth look at the options available for the biosolids handling. The
different criteria for producing Class B -vs- Class A biosolids were reviewed. Class B biosolids are
primarily disposed of by land application. Land application of Class B biosolids is prohibited during
the winter, In addition Class B biosolids must meet standards for fecal coliform. Class A biosolids
must also meet fecal coliform standards but there is greater flexibility in how Class A biosolids can be
disposed off. The improheat system installed at the wastewater treatment plant failed to produce Class
A biosolids and the City is now considering other options for producing Class A biosolids. These
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Council Workshop Minutes - 3/14/05
options include ATAD (autothermal thermophilic aerobic digestion); heat and lime treatment (RDP),
temperature phase anaerobic digestions (TPAD) and heat drying. The focus is primarily on the TPAD
and the heat drying options. In determining which options to study a number of factors were
considered: 1) track record of the process; 2) if there was more than one manufacture of the equipment;
3) did the process utilize the existing biosolids facilities; 4) the process took up minimum space and 5)
lower operation and maintenance costs and low energy costs. Bolton & Menk reviewed the pros and
cons of the two options they were looking at.
The workshop closed at 6: 50 p.m.
Recording Secretary
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Council Agenda - 3/28/05
Consideration of aoorovinl! new hires and deoartures for MCC and Liauor. (R W )
A. REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring and departures of employees that have occurred
recently at the MCC and Liquor Store. As you recall, it is recommended that the Council
officially ratify the hiring of all new employees including part-time and seasonal workers.
B. ALTERNATIVE ACTIONS:
I. Ratify the hiring of the employees as identified on the attached list.
C. SUPPORTING DATA:
Lists of new employees.
.sf\-ao
NEW EMPLOYEES
. Name Title Department Hire Date Class
Hancock, Katherine Liquor Store Clerk Liquor 3/10/2005 Part Time
Wurm-Theisen, Lyndsie Slide Attendent MCC 3/16/2005 Part Time
TERMINATING EMPLOYEES
Name
Martinson, Cati
Reason
voluntary
Department
Liquor
Last Day Class
3/7/2005 Part Time
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employee councillist.xls: 3/22/2005
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City Council Agenda - 03/28/05
5 B. Consideration to auurove the auuointment of an EDA commissioner. (O.K.)
A. Reference and Back!!:round:
In January 2005, the newly elected Council suggested that Council members and a
commission member interview candidates interested in various respective city
commission positions. The City ran an advertisement in the local newspaper and three
individuals applied for the opening on the EDA.
On March 1,2005, the Interview Committee consisting of Council Members Wayne
Mayer and Tom Perrault and EDA Chair Bill Demeules interviewed the following three
candidates: Dale C. Dahl, Jon W. Morphew, and Susie Wojchouski.
As a result of the interview process, the Interview Committee recommends the
appointment of Susie Wojchouski as a commissioner of the Economic Development
Authority (EDA).
Susie will fill the position previously held by Clint Herbst. The term of this vacated
position expires December 2008. Except for the two seats held by Council members, the
length of term for an EDA commissioner is six years. These are staggering terms.
B.
Alternative Action:
1. A motion to approve the appointment of Susie Wojchouski as commissioner of
the EDA with an expiration term of December 2008.
2. A motion to approve the appointment of as
commissioner of the EDA with an expiration term of December 2008.
3. A motion to table any action and request a second advertising solicitation.
C. Recommendation:
The City Administrator and Executive Director of the EDA support the recommendation
of the Interview Committee to appoint Susie Wojchouski, Alternative No. 1.
D. Suuuortin!!: Data:
None.
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Council Agenda - 03/28/2005
sc.
Consideration of renewin!!. uniform contract with Aramark Services. (1.S.)
A. REFERENCE AND BACKGROUND:
The City of Monticello has contracted with Aramark Services for several years to provide uniforms
for the Public Works Department which includes the Street, Sewer & Water, Parks and
Construction Inspection Departments. The current annual value of the existing two-year contract
which expires on April 28, 2005, is approximately $8,250, excluding applicable taxes. Over the
past month we have been renegotiating the contract with Aramark and analyzing in detail the
services they provide. Based upon that analysis, we have been able to lower the yearly cost of our
contract by approximately $1 ,500 to $6,750, again excluding tax. These prices include all uniforms
and shop towels.
Uniforms are provided to 19 full time Public Works employees at an average cost of $370 per
employee per year. With the new proposal, the average cost of uniforms per year per employee is
$300, an annual savings of$I,330 to the City for employee uniforms.
B. ALTE&."lATIVE ACTIONS:
1.
The first alternative is to approve a new contract with Aramark Uniform Services for a two year
period of time beginning April 29, 2005, based upon the proposed rates and shown on the proposal
included with your agenda packet at an estimated annual cost of$6, 750 excluding applicable taxes.
2. The second alternative would be not to approve a new contract with Aramark Uniform Services.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director that the City Council approve the new two
year agreement with Aramark Uniform Services as it reduces our costs and the service provided
has been excellent. This approval would be in agreement with alternative #1.
D. SUPPORTING DATA:
Copy of Aramark Uniform Services Cost Proposal.
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Aramark Uniform Services
Proposal for;
City of Monticello Public Works
Item Current Rate Proposed Rate
Jeans .60 .48
Cotton Shirts /.S .60 ,.48", '5
fi."It;SJitHs S 5 je
o 0 Irts .30 .25
Jackets 1.00 .80
!3IM i L55 '" fJ~~ .45
1t3. SS ",xS ' ';;0
. Ot't Tuwels 1.70 1.65
Shop Tuwels .07 .05
Service Charge 5% 5%
Name emblem 1.00 .50
Prep charge 1.00 .50
City logo 3.00 1.50
. All rates arefirmfor the 2 year contract term *
David Nelson
Aramark Uniform Services
1-800-556-0117
Cell # 763-370-3881
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Council Agenda - 3/28/05
50.
Accept Feasibility Report and Set the Public Hearine: Date for the Chelsea Road
Extension (90th Street to CSAH 39), School Boulevard (Chelsea Road to 1,330 Feet
South), and Northwest Lift Station and Force Main Proiect (City of Monticello Proiect
No. 2005-11C) (WSB)
A.
REFERENCE AND BACKGROUND:
Included in your packet is a copy of the feasibility report addressing street and utility
improvements for the extension of Chelsea Road from 90th Street NE to CSAH 39, and
School Boulevard from Chelsea Road south approximately 1,330 feet. The City has
purchased 35 acres from John Chadwick and Jim Bowers and entered into an agreement to
purchase additional property for a proposed city business/industrial park. The Chelsea Road
extension is part of the purchase agreement. Chelsea Road would extend through the
proposed business park property and allow for commercial development between Chelsea
Road and 1-94. This would also open the property to business and industrial development
south of Chelsea Road. Other items included in this feasibility report include the installation
of a trunk sanitary sewer lift station near CSAH 39 to accommodate this property as well as
potential future properties to the west of this site. Force main will be constructed within the
project limits and ultimately along Chelsea Road connecting to the future sanitary sewer trunk
line at Fallon Avenue. Right-of-way for the extension of Chelsea Road and School Boulevard
has been platted within the Otter Creek Crossing plat. The proposed improvements include
construction of streets, storm sewer, trunk water main, sanitary sewer lift station, and sanitary
sewer main improvements. The estimated project cost totals $4,716,349. The project is
proposed to be funded through special assessments to the benefiting property owners, as well
as City trunk funds.
Please note that the construction cost to be assessed to the developer is currently estimated
higher than the estimate prepared last October by approximately $400,000. This increase is
due to several factors, the largest of which includes the addition of landscaping along Chelsea
Road ($120,000), excavation along Chelsea Road required by the soils report ($90,000), the
addition of improvements to CSAH 39 required by Wright County ($80,000), and additional
retaining wall height and the placement of guardrail along Chelsea Road where it is adjacent
to Otter Creek ($55,000). Each of these cost increases is described in the feasibility report
under Section 5.3 Additional Estimated Costs.
B. ALTERNATIVE ACTIONS:
I. Acccpt the feasibility report and order the public hearing for April 11, 2005.
2. Do not accept the feasibility report.
C. STAFF RECOMMENDATION:
.
The City Administrator, Public Works Director, and City Engineer recommend that the
Council authorize Alternative No.1.
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Council Agenda - 3/28/05
SUDDortine Data:
Feasibility Report
so-~
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5E.
Council Agenda - 3/28/05
Consideration of Adootinl! a Resolution Reauestinl! Mn/DOT to Install Advanced
Intersection Sil!n on TH 25 for Dundas Road (Citv of Monticello Proiect No. 2005-19C)
(WSB)
A. REFERENCE AND BACKGROUND:
The City Council is asked to adopt a resolution requesting Mn/DOT to install advanced
intersection signing on TH 25 for Dundas Road. The project will include installation of two
advanced intersection signs located approximately 1,000 feet north and south of Dundas Road
on TH 25. The signs will be located in the right-hand boulevard of the roadway.
Mn/DOT has been contacted and has agreed to the installation of the signing at the intersection.
This signing is considered user-requested signing, with all costs being the responsibility of the
City.
The estimated material and installation cost is approximately $300-$400 per sign. Mn/DOT
will design the signs and install them with their maintenance crews. This will be completed
following receipt of the resolution from the City.
B. AL TERNATIVE ACTIONS:
] . Motion to adopt a resolution requesting Mn/DOT to install advanced intersection
signing on TH 25 for Dundas Road.
2.
Motion to deny adoption of resolution requesting Mn/DOT to install advanced
intersection signing on TH 25 for Dundas Road,
C. STAFF RECOMMENDATION:
The City Administrator, Deputy Administrator, Public Works Director, and City Engineer
recommend Alternative No.1. The installation of the advanced intersection signing will
provide vehicles on TH 25 approaching Dundas Road from the north or south enough advanced
warning that they will be able to safely shift lanes in advance of the intersection.
D. SUPPORTING DATA
Staff Memo with Figure
Resolution
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WSB
& Associates Inc.
Memorandum
To:
Honorable illayor and City Council
City of Monticello
From:
Bret A. Weiss, P.E., City Engineer
Chuck Rickart, P.E., P.T.O.E., Transportation Engineer
Date:
ill arch 28, 2005
Re:
Dundas Road Sign on TH 25
City of Monticello Project No. 2005-19C
WSB Project No. 1160-61
Dundas Road is an unsignalized three-quarter intersection located approximately half-way
between Chelsea Road and School Boulevard. Left turns from Dundas Road to southbound TH
25 are not allowed. Currently, no advance street name signing is provided approaching Dundas
Road from the north or south. Advanced street signing would provide vehicles on TH 25 time to
safely shift lanes in advance of the intersection.
Advanced signing of an intersection on TH 25 would need to be approved by Mn/DOT. I
discussed the installation of these signs with Tom Dumont, Mn/DOT Traffic Engineer. He
indicated that, since this is an urban location, the signing would need to be reviewed/approved by
the Mn/DOT Signing Committec. This was requested by City staff, and the Signing Committee
approved the installation of the signs.
The signs would be designed, as shom1 on the attached figure, and be located approximately
1,000 feet north and south of the intersection in the boulevard on the right-hand side of the
roadway. The cost of the signs and installation is approximately $300-$400 each installed.
This type of intersection signing is considered a user-pay signing installation. Thercfore, the
City of Monticello would be rcsponsible for all costs associated with installation of the signs.
Mn/DOT has agreed that they will design and instal! the signs following receipt of a resolution
from the City requesting the signing and agreeing to paying for instal!ation.
If you have any questions or require any additional information, please call me at 763-287-7183.
Attachment
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CITY OF MONTICELLO
RESOLUTION NO. 2005-29
RELATING TO THE INSTALLATION OF
ADY ANCE INTERSECTION SIGNING
ON TH 25 FOR DUNDAS ROAD
CITY PROJECT NO. 2005-19C
WHEREAS, THIS RESOLUTION, was made this 28th day of March 2005 by the City of
Monticello in Wright County, Minnesota. The Municipal corporation shall hereinafter be called
the "City,'~
WHEREAS, the "City" is requesting installation of advance intersection signing on TH 25 for
Dundas Road;
WHEREAS, the "City" has contacted the State of Minnesota (Mn/DOT), who has agreed to this
installation;
WHEREAS, the State of Minnesota (Mn/DOT) will design and install the advance intersection
slgnmg;
WHEREAS, the "City" will be responsible for all costs, including design, materials, and
installation;
WHEREAS, the State of Minnesota (Mn/DOT) will be responsible for performing major
maintenance;
NOW, THEREFORE, IT IS HEREBY RESOLVED: That the "City" is requesting the State of
Minnesota (Mn/DOT) to design and install the advance intersection signing on TH 25 for
Dundas Road.
Adopted by the City of Monticello City Council the 28th day of March 2005.
Clint Herbst, Mayor
ATTEST:
Rick Wolfsteller. City Administrator
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Council Agenda - 3/28/05
Accept Feasibility Report and Set Public Hearinl!: Date for the School Boulevard
Sidewalk and Median Improvements (Deel!:an Avenue to Edmonson Avenue) (City
of Monticello Proiect No. 2004-31C) (WSB)
A. REFERENCE AND BACKGROUND:
B.
Included in your packet is a copy of the feasibility report addressing the improvements to
School Boulevard between Deegan A venue and Edmonson Avenue. These
improvements are associated with the Wal-Mart development currently under
construction and proposed future development of the Weinand property north of School
Boulevard between Ccdar Street and Edmonson Avenue. The proposed improvements to
be constructed this year include widening the existing roadway to accommodate right-
turn lancs into the Wal-Mart development access driveways and the driveways into the
future development on the north side of School Boulevard. In addition, the project
involves construction ofa median between Deegan Avenue west ofTH 25 to just east of
the second Wal-Mart access. The entire roadway length will be milled and overlaid with
this projcct. In addition, concrete sidewalk \vill be constructed adjacent to the proposed
Wal-Mart development on Cedar Street and on the south side of School Boulevard
between Deegan Avenue and the Autumn Ridge development. The 8-foot bituminous
pathway along the north side of School Boulevard will be replaced.
The project costs are estimated at $1,259,073, which also includes future construction of
a signal at Cedar Street and School Boulevard and street lighting along School
Boulevard. The project is proposed to be largely funded through special assessment
agreements with the Wal-Mart property and Weinand property on the north side of
School Boulevard. The project schedule was agreed upon as part of the Developer's
Agrecment between Wal-Mart and the City. It indicates that the construction ofthc
roadway improvements be completed by June 15,2005, and the sidewalk improvements
by July 1, 2005.
ALTERNATIVE ACTIONS:
I. Accept the feasibility report and order the public hearing for April 8, 2005.
2. Do not accept the feasibility report.
C. STAFF RECOMMENDATION:
The City Administrator, Public Works Director, and City Engineer recommend selecting
Alternative No. I.
D. SUPPORTING DATA:
Feasibility Report
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& Associates Inc.
Memorandum
To:
Honorable Mayor and City Council
City of Monticello
From:
Bret A. Weiss, P.E., City Engineer
Chuck Rickart, P.E., P.T.O.E., Transportation Engineer
Date:
March 24, 2005
Re:
Feasibility Report
School Boulevard Sidewalk and Median Improvements
(Deegan Avenue to Edmonson Avenue)
City of Monticello Project No. 2004-3IC
WSB Project No. 1494-13
. lntroduction/Backl!.round
This feasibility report was authorized by the City Council for improvements to School Boulevard
to accommodate the proposed Wal-Mart development and future development on the north side
of School Boulevard between Cedar Street and Edmonson Avenue. This project has been
designated as City Project No. 2004-31 C.
This report addresses the improvements to School Boulevard from Deegan A venue to Edmonson
Avenue, adjacent to the Wal-Mart development and future development of the Weinand property
on the north side of School Boulevard including new sidewalks, medians, future street lighting,
and a future traffic signal system on School Boulevard at Cedar Street.
Existinl!. Conditions
School Boulevard exists as a typical 44-foot-wide bituminous roadway with concrete curb and
gutter, extending from Deegan Avenue to Edmonson Avenue. Right-of-way for School
Boulevard currently varies from a width of 100 feet to a width of 115 feet. The existing drainage
consists of an existing storm sewer system along School Boulevard, which is directed to the TH
25 storm sewer system. The system is ultimately discharged to ponds along TH 25.
.
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Honorable Mayor and City Council
March 24, 2005
Page 2
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Proposed Improvements
Based on the traffic analysis conducted for the Wal-Mart development and including the future
development of the Weinand property the north side of School Boulevard, a preliminary design
was completed which included the following improvements:
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Construction of a traffic signal system at TH 25 and School Boulevard (completed as a
previous project).
Eastbound right-turn lane to southbound Cedar Street.
Eastbound left-turn lane to northbound Cedar Street.
Westbound right-turn lane to northbound Cedar Street.
Eastbound right-turn lanes into the two Wal-Mart driveways.
Westbound right-turn lanes into the three driveways to the north side development.
Center median with channelized left-turn lanes, including a mill and overlay of the entire
roadway.
Eight-foot concrete sidewalk between Deegan Avenue and the Autumn Ridge property
on the south side of School Boulevard.
Five-foot concrete sidewalk on the east side of Cedar Street south of School Boulevard.
Replacement of the 8-foot bituminous pathway on the north side of School Boulevard
between Cedar Street and Edmonson Avenue.
Hydrant relocation.
School Boulevard at Cedar Street traffic signal system (future project).
Roadway lighting along School Boulevard (future project).
The proposed roadway improvements will accommodate a future forecasted daily traffic on
School Boulevard of 12,000 vehicles per day, which includes the traffic to Wal-)'1art and the
proposed development of the north side of School Boulevard. The proposed improvements are
shown on the attached Figure 1.
The proposed traffic signal system at School Boulevard and Cedar Street will be installed in the
future following development in the area and a study determining if the signal system is
warranted and justified. Any construction of a traffic signal system at this intersection will need
to be coordinated with the signal at TH 25 and School Boulevard and Mn/DOT Traffic
Engineering personnel.
A future street lighting system will be installed adjacent to School Boulevard in conjunction with
or soon after the roadway improvement project. This will be completed as a separate design plan
and will consist of lighting units similar to those currently installed along Cedar Street and
School Boulevard.
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Honorable Mayor and City Council
March 24, 2005
Page 3
The roadway section in the widening areas (right-turn lanes) will consist of 5 inches of
bituminous pavement and 8 inches of class 5 aggregate base. Based on the geotechnical
investigation, it is anticipated that an additional 1 foot of granular borrow will be placed under
the roadway bed to provide a suitable subgrade to the extent that suitable material is not available
from excavation. It is anticipated that the Wal-Mart contractor will grade the portions of their
site adjacent to School Boulevard to accommodate matching into the proposed access locations.
Ril!.ht-of-wav/Easements
A small amount of right-of-way will be required from the Krutzig property on the south side of
School Boulevard between TH 25 and Cedar Street. This is a result of the proposed widening to
accommodate the eastbound left- and right-turn lanes to Cedar Street. This will include
acquisition of approximately 1,200 square feet of additional right-of-way and narrows the
existing 12-foot easement adjacent to the right-of-way to a 10-foot easement.
Private utilities may need to be adjusted to accommodate lane widening.
Financinl!.
A detailed opinion of cost for the proposed improvements has been prepared. The opinion of
cost incorporates anticipated 2005 construction costs and includes a 10% contingency and 28%
indirect cost. Indirect cost includes legal, engineering, administrative, and financing items. A
summary of the project cost is shown below.
Proposed Improvement
Median / Sidewalk Improvements
School Boulevard at Cedar Street Signal (future
project)
Roadway Lighting (future project)
Culver's Sidewalk
Estimated Project
Cost
$843,931
TH 25 Signal Completion
$256,000
$117,142
$30,000
$12.000
51,259,073
Total
. The project cost does not include right-of-way acquisition costs for the Krutzig property.
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Honorable Mayor and City Council
March 24, 2005
Page 4
The project will be funded through assessments to the Wal-Mart development, Weinand
properties, CuI vers development, and City funds as described below and as outlined in
Assessment Agreement executed in August 2004.
Funding
Wal-Mart Development $802,487
Weinand Properties $414,586
Culvers Development $30,000
City of Monticello $12,000
Total $1,259,073
Schedule
In consideration of the effort required to complete the project as presented, the following
schedule is anticipated.
City Council accepts feasibility study, orders public hearing.......................................March 28, 2005
Public Hearing ................................................................................................................April 11,2005
City Council autborizes preparation of
plans and specifications (previously completed) ....................................... ...........August 2004
City Council approves plans and specifications and authorizes Ad for Bid.................March 14,2005
Receive bids ................ ...... ............... .......... .............. .......... .... .... ........ ....... ..................... ... April 8, 2005
Award contract...... ....... ............. ........ ....... ....... .......... ..................... ..... .......... .................. April 11, 2005
Begin construction.. ................... .......... ... ...... .............. ............ ...... ....... ........... ....................... May 2005
Complete construction..... ..... ...... .......... ................ ......... ...... .... ...... ...... ................... .......... .... ..July 2005
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Honorable Mayor and City Council
March 24, 2005
Page 5
Feasibility and Recommendation
City Project No. 2004-31 C consists of median and sidewalk improvements for School Boulevard
between Deegan Avenue and Edmonson Avenue. The total estimated project cost is $1,259,073.
It is the recommendation ofWSB & Associates, Inc. that City Project No. 2004-31 C is feasible,
necessary, and cost-effective from an engineering standpoint. We recommend construction of
the proposed improvements as detailed in this report.
Attachment
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Council Agenda - 3/28/05
SG
Consideration of Adontine: First Amendment to the Otter Creek Pre-Develonment
ae:reement. (Chadwick nre-develonment ae:reement) JO
A. REFERENCE AND BACKGROUND:
City Council is asked to consider adopting a pre-development agreement that primarily relates
to terms associated with payment of storm sewer trunk fees. When the Chadwick property
located between the freeway and Chelsea Road is developed storm water will need to be
channeled to a pond located on the City owned property. The agreement identifies
stormwater system costs including facilities and additional land to build a pond necessary to
accommodate storm water from the Chad\~ick property. It also identifies the area served by
the City pond and terms for payment.
Please note that the terms of the agreement are very similar to the storm sewer policy applied
to all new development.
B. ALTERNATIVE ACTIONS:
.
1. Motion adopting Otter Creek Pre-development agreement relating to design and
funding of Storm Sewer facilities.
2.
Motion to deny adoption of the Otter Creek Pre-development agreement relating to
design and timding of Storm Sewer facilities.
C. STAFF RECOMMENDATION:
The City Administrator recommends alternative I.
D. SUPPORTING DATA:
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Copy of Pre-development agreement.
5G- 3\
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SG, - ~ ~
FIRST AMENDMENT TO
PRE-DEVELOPMENT AGREEMENT
THIS FIRST AMENDMENT TO PRE-DEVELOPMENT AGREEMENT ("First
Amendment") is made as of February _, 2005, by and between the City of Monticello, a
Minnesota municipal corporation ("City"), and Otter Creek, LLC, a Minnesota limited liability
company, J. Edwin Chadwick, LLC, a Minnesota limited liability company, and J.X. Bowers,
LLC, a Minnesota limited liability company, or their assigns (individually and collectively,
"Developer").
RECITALS
A. City and Developer are parties to that certain Pre-Development Agreement dated
September 29, 2004, respecting certain land in Wright County, Minnesota as
described therein ("Pre-Development Agreement").
B.
The Pre-Development Agreement provides for certain agreements, covenants and
obligations of the parties in connection with the development of certain land in
Wright County owned by Developer and sold and conveyed to City ("City Land")
to be developed by City or to be retained and developed by Developer (referred to
as the "Developer Land" and the "Remainder Parcel" as defined in the Pre-
Development Agreement).
.
C. City and Developer desire to amend the Pre-Development Agreement to provide
for certain additional agreements, covenants and obligations of the parties
respecting the subject matter of the Pre-Development Agreement.
NOW, THEREFORE, in consideration of the foregoing and the mutual Agreements and
covenants of Developer and City as set forth herein, Developer and City agree as follows:
1. RECITALS. The Recitals set forth above are incorporated herein.
.
2. STORM SEWER. An existing storm water drainage pipe traverses the
Remainder Parcel. In connection with the development of the City Land, or the sooner
development of the Remainder Parcel, if Developer or City determines it is necessary to relocate
the drainage pipe, City will remove the existing drainage pipe and install, at City's sole cost and
expense, a new permanent storm water drainage pipe within a twenty (20) teet wide utility
easement along the Northeasterly perimeter of the Remainder Parcel to be dedicated by
Developer in the Plat. Said storm water drainage pipe (and related system) will be designed and
constructed to serve the City Land as determined by City, and sufficiently sized to also serve the
Remainder Parcel. Developer will pay the cost of any oversizing of the new drainage pipe and of
the installation of a stub necessary to connect storm water drainage pipes on the Remainder
725847\16
Parcel to the pipe to be installed by City, which amounts will be paid by Developer in the usual
and customary manner and at such time as is consistent with City policies and practice as applied
. by City to other devclopment in City.
3. CHELSEA ROAD. Section 7A of the Pre-Development Agreement provides
that City will complete the Chelsea Road Project as provided therein. City has completed the
right-of-way acquisition referred to in Subsection 7 A( 4) thereof. City has completed, or will
complete, any additional land acquisition required to complete, and wilt complete, the Chelsea
Road Project and that portion of Chelsea Road West Phase 2 not situated within the Plat, as
shown on attached Exhibit I, in a timely manner consistent with the construction schedule set
forth in Section 7A(2) of the Pre-Development Agreement.
.
4. STORM WATER DRAINAGE PONDS AND TRUNK FEES. As provided in
the Pre-Development Agreement, City will develop storm water drainage ponds on the City
Land. Whether the City develops these ponds as City Pond A and City Pond B, or otherwise,
these ponds ("City Ponds") will be available for storm water drainage of the Developer Land and
the Remainder Parcel at a cost of $85,000.00 to Developer to be paid to City as described below
("Pond Fee"). In connection with the development of the Developer Land and the Remainder
Parcel, Developer will pay City a storm water trunk fee ("Storm Water Trunk Fee") of $6,000.00
for each acre of Developer Land and the Remainder Parcel as it is developed to be paid in the
usual and customary manner and at such time as is consistent with City policies and practices as
applied by City to other development in the City. Developer shall also pay a Pond Fee of
$1,640.00 for each acre of Developer Land and the Remainder Parcel at the same time as the
Storm Water Trunk Fee is paid to City. The Pond Fee is the only amount to be paid by
Developer for construction of the City Ponds or to City for land for storm water drainage ponds
serving the Developer Land or Remainder Parcel and no costs or expenses thereof will be
assessed to Developer through the Chelsea Road Project or any other assessment, fee or charge.
Additionally, to the extent Developer builds or installs public improvements that are considered
trunk or interceptor facilities under city assessment policy (including oversizing) and which are
or may be assessed (in part or whole) as against other benefited property, or for which the City
would otherwise construct or pay for through trunk fees, Developer shall receiver a credit to be
applied at the time of payment of the Pond Fee and/or Storm Water Trunk Fee.
5. AMENDMENT. Except as expressly modified by this First Amendment, the
terms of the Pre-Development Agreement remain in full force and effect and are hereby ratified
and affirmed.
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725847\/6
2
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CITY:
SIGNATURE PAGE OF FIRST AMENDMENT TO PRE-DEVELOPMENT
AGREEMENT
CITY OF MONTICELLO
By:
By:
725847v6
Clint Herbst, Mayor
Rick Wolfstcller, City Administrator
DEVELOPER:
J. EDWIN CHADWICK, LLC
By:
John E. Chadwick
Chief Manager and President
.I. X. BOWERS, LLC
By:
James K. Bowers
President and Chief Manager
OTTER CREEK, LLC
By:
John E. Chadwick
Vice President
3
SG-~O
STATE OF MINNESOTA )
) ss.
. COUNTY OF WRIGHT )
The foregoing instrwnent was acknowledged before me this day of February,
2005, by Clint Herbst and by Rick Wolfsteller, the Mayor and City Administrator of the City of
Monticello, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the
authority granted by its City Council.
NOTARY PUBLIC
STATE OF MINNESOTA )
) ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this _ day of February,
2005, by John E. Chadwick the Chief Manager oLT. Edwin Chadwick, LLC, a Minnesota limited
liability company, on behalf of the company.
NOTARY PUBLIC
.
STATE OF MINNESOTA )
) ss.
COUNTY OF )
The foregoing instrwnent was acknowledged before me this _ day of February,
2005, by James K. Bowers the President and Chief Manager ofJ.x. Bowers, LLC, a Minnesota
limited liability company, on behalf of the company.
NOTARY PUBLIC
STATE OF MINNESOTA )
) ss.
COUNTY OF )
The foregoing instrwnent was acknowledged before me this _ day of February,
2005, by Jolm E. Chadwick the Vice President of Otter Creek, LLC, a Minnesota limited liability
company, on behalf of the company.
NOTARY PUBLIC
.
725847v6
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EXHIBIT 1
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CHELSEA ROAD WEST PHASE 2
SKETCH DATED FEBRU AR Y. 2003
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\,~i1:~?S
NOTE'
AREAS ARE SHOWN FOR LAND
OINNERSHIP REASONS.
NO TRANSFER IS IMPLIED
AT THIS TiME
.
NOTE
HOlJSE LOCATION
PER AERIAL PHOTOS
I N01E
AOOcANDTO
CflEATEA3T04
ACRE PARCEL
I (SlZE TO BE
DETmMltJEO)
CEMETERY
LEGEND
PROPERTY L1N"
PROPOSED RiGHT Or- WAY
EXISnNG IGHT OF WAY
t'A;W lAND AQiJlRED FROM PROPERTY 01/'fljED BY DENNY HECKER GROUP 37,B:l1
,. L~-'~~;P::~~~~~~;~;~~~~~~~~~:,_~~~~~,,~_~_u~ ~:,:;:
, ! :miXiY T E.XCESSRIGHTOfWA~~~i..iJDEEXISmlGtJTIUTIES 1$.[146
Date: February,2C03 '\ ~, ! ,i CI-IELSEARDWESTRiW{OONATEOIlYDENNYHECKFRGROlJP?} 11,762
~.J ~"! EXceSSRN'ITOSESOLOaV1'HECITY 17,M2
U tS I,u ! i REl\.lA!NING~ASKPROPfRTY 62,681
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; I~~;;::i::;:;~'::~ ChelseaRoadWeslPhase2, "
WSB " "~" MN MOO' - --::, Utililles, and Appurtenantlmprovements l Figure
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Council Agenda - 3/28/05
SH.
Consideration of Aporovinl!: Plans and Specifications and Authorizinl!: the Advertisement
for Bids for the Trunk Sanitan' Sewer Extension. Southeast Interceptor/Bondhus Sel!:ment
and Appurtenant Improvements (City of Monticello Proiect No. 2000-12C) (WSB)
A. REFERENCE AND BACKGROUND:
The City Council is being requested to approve plans and specifications and authorize the
advertisement for bids supporting the construction of the trunk sanitary sewer from CSAH 75
(Broadway Street). The project includes several trenchless installations for crossing the
Burlington Northern Sante Fe railroad tracks, Interstate 94, Chelsea Road, and other areas within
the project limits to minimize impacts to adjacent properties. The project will be bid with two
alternates for the construction of the pipe. The first alternate is a centrifugally cast fiberglass
reinforced polymer mortar pipe, while the second is epoxy lined reinforced concrete pipe. These
materials have been selected due to the depths of the installation and resistance to corrosion from
gases in the pipe. The construction of this project will alleviate capacity issues that currently
exist at the Reservoir Lift Station on Chelsea Road. The cost of the improvements is being
funded from the City trunk sanitary sewer funds. The project is proposed to be bid on April 22,
2005. It is proposed that the project be considered for award on the same date for Council
consideration of acquisition/funding ofthe A VR purchase (May 9, 2005).
It should be noted that this sewer project may hinge on a final decision to move forward on the
interchange. If the interchange project and associated Ryan plat do not move forward, then the
City will not have the easements necessary to install the pipe. However, this problem could be
overcome if the City would elect to exercise eminent domain to acquire necessary easements.
AL TERNA TIVE ACTIONS:
I, Motion to adopt a resolution approving plans and specifications and authorizing
advertisement for bids for the Trunk Sanitary Sewer Extension, Southeast
lnterceptor/Bondhus Segment and Appurtenant lmprovements, City Project No.
2000-l2C.
2. Motion to deny adoption of resolution approving plans and specifications and authorizing
advertisement for bids for the Trunk Sanitary Sewer Extension, Southeast
Interceptor/Bondhus Segmcnt and Appurtenant Improvements, City Project No.
2000-l2C.
C. STAFF RECOMMENDATION:
D.
.
The City Administrator, Deputy City Administrator, Public Works Director, and City Engineer
recommend Alternative No. I. Construction of the improvements as proposed will alleviate
capacity issues at the Reservoir Lift Station, as well as construct the initial leg of the trunk
sanitary sewer for the rccent annexation area.
SUPPORTING DATA:
Plans and specifications are available for review if desired.
,,, . 4 ~
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Council Agenda -3/28/05
51.
Consideration of callinl! for a mecial meetinl! on CSAH 18/1-94 Interchanl!e. Proiect No.
2004-01C. (10)
A. REFERENCE AND BACKGROUND:
Information relating to State of Minnesota participating in the funding program was not
available in time for the meeting on March 28, 2005 and no additional information was
available relating to the A VR relocation therefore it is proposed that the decision on otdering
the project be rescheduled to a special meeting to be held on April 4, 2005 at approximately
5:00 PM. As you may know, a special meeting/workshop on the Heritage project is also
scheduled for April 4 but at 3:00 PM.
It is proposed that consideration of ordering the project be addressed at a special meeting
because of timing relative to eminent domain court action scheduled for April 8, 2005.
Unfortunately, the next regular meeting of the City Council after the meeting on 3/28 falls on
4/11 thus a special meeting (4/4) is needed if a decision is going to be rendered prior to the
April 8 court date.
B. ALTERNATIVE ACTIONS:
I.
2.
Motion to call for a special meeting on CSAH 18/1-94 Interchange, Project No. 2004-01 C to
be held at 5:00 PM on April 4, 2005
Motion to deny calling for a special meeting on CSAH 18/1-94 Interchange, Project No.
2004-01 C to be held at 5 :00 PM on April 4, 2005
C. STAFF RECOMMENDATION:
Staff recommends alternative # 1. It is hoped that information necessary for the Council to
make a decision will be available by April 4.
D. SUPPORTING DATA:
None
S1. .~"\
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Council Agenda - 3/28/05
7.
Accept the Feasibilitv Report. Conduct the Public Hearin!!: for the 2005 Street
Reconstruction Proiect. and Order Preparation of Plans and Specifications (Citv of
Monticello Proiect No. 200S-0lC (City/WSB)
A. REFERENCE AND BACKGROUND:
Attached please tind a copy of the amendment to the feasibility report addressing
improvements associated with the 2005 Street Reconstruction Program. As the City Council
is aware, this report is the result of months of engineering analysis for the widening of streets
along with the construction of curb and gutter and storm sewer systems for Area 3 as included
in the Overall Street Reconstruction Program. The project proposed for this year has been
reduced to the streets between Chestnut Drive and Otter Creek Drive. The project includes
widening of River Street from 24 feet to 32 feet, and the remainder of the streets to 28 feet.
The project also includes the installation of concrete curb and gutter and a storm water
collection and treatment system. The method of reconstruction will also include the
reclamation of the existing bituminous surface similar to the previous projects.
A presentation on this project with an explanation of the overall program along with the
potential funding scenarios will be provided at the meeting. The assessments are estimated at
this time and can be adjusted by the Council now or at the Assessment Hearing. The Council
will also be conducting the Public Hearing prior to taking any action.
B. AL TERNA TIVE ACTIONS:
I.
Accept feasibility report and amendments and order preparation of plans and
specifications for the reduced project as shown in the amended feasibility report.
2. Accept feasibility report and do not order preparation of plans and specifications at
this time.
C. STAFF RECOMMENDATION:
The City of Monticello has discussed the implementation of improvements for this area over
the past several months. At the Council Workshop in February, the Council decided to
evaluate the feasibility of doing a reduced project. The Council was advised that a minimum
of twenty (20) percent needs to be assessed in order for the City to sell bonds for the project.
The City Administrator, Public Works Director, and City Engineer recommend that the
Council proceed with the implementation of the reduced project as proposed. The condition
of the streets within the remaining project areas will continue to deteriorate resulting in
increased levels of cost in maintenance and reconstruction.
D. SUPPORTING DATA:
.
.
Attached Amendment to the Feasibility Report
(':'.!ii>('/:\JF_!'iJ.I.PrIGII : (l,/.()(',rrS_il!",.!pU(;\ !l.1f'.'(}()5 SIr.'~1 R~c"" FIIMi, .IIrx-''-',,~(l5_(h
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WSB
. & Associates, Inc.
Infrastructure I Engineering. Planning I Construction
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
Memorandum
To:
Honorable Mayor and City Council Members
City of Monticello
From:
Kevin B. Kawlewski, P.E., Senior Project Manager
Jason L. Abell, P.E.
Date:
March 28, 2005
Re:
2005 Street Reconstruction Program
City of Monticello Project No. 2005-01C
WSB Project No. 1494-04
.
This memorandum will serve as a supplement to the feasibility report for the above-referenced
project as presented to the Council at its November 22,2004 Council Workshop Meeting. It is
intended to provide the Council with additional information regarding the 2005 Street
Reconstruction Program feasibility report. This memorandum will provide an opinion of cost for
constructing only that part of the project between Otter Creek Road and Chestnut A venue. In
addition to the opinion of cost, a preliminary assessment roll will be developed for three
scenarios. The scenarios will all be based on a percentage of the overall project cost on a per lot
basis. The assessments will be based on 20%, 30% and 40% of the total project costs.
Limits of Project - From Chestnut A venue to Otter Creek Road
The Council has requested that WSB & Associates examine the potential cost of constructing
only a portion of the original project. This portion would include River Street, Willow Street,
and Sandy Lane. Willow Street, River Street, and Sandy Lane would all be reconstructed to
urban standards as outlined in Option 1 of the original feasibility report. Otter Creek Road
would not be disturbed except for minor utility work needed to complete the adjacent
construction. This would include a total of approximately 4,100 feet of street work for an
estimated cost of $1,207,754.
Proposed Assessments
.
The Council asked that three assessment scenarios be evaluated. The three scenarios were at
20%,30% and 40% of the total project cost on a per lot basis. There are fifty-eight lots located
adjacent to the proposed project. Therefore, we calculated the percentage of the total project cost
and divided by the number of lots to develop a proposed per lot assessment for each of the
scenarios. A summary of this data is as follows:
F:\II'PWIN\l494-M>MEM0-2005 S",,,, Rw", EM!!; Rpr Itmdmnr-(lJ2805.diX
Minneapolis I SI. Cloud
Equal Opportunity Employer
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Honorable Mayor and City Council Members
City of Monticello
March 28, 2005
Page 2
Project Opinion of Cost
Estimated Construction Cost
Contingency (10%)
Indirect Costs.{22%)
Total Project Cost
$899,965.50
$89,996.55
$217,791.65
$1,207,75.3.70
20% Assessment Divided by Adjacent Lots
City Street Fund Contribution
Per Lot Assessment @ $4, 164.67/lot (58 lots)
Total Available Funding
Remaining balance to be funded through General Fund
$500,000.00
$241,550.74
$741,550.74
$466,202.96
30% Assessment Divided by Adjacent Lots
City Street Fund Contribution
Per Lot Assessment @ $6,247.00/lot (58 lots)
Total Available Funding
Remaining balance to be funded through General Fund
$500,000.00
$362,326.11
$862,326.11
$345,427.59
40% Assessment Divided by Adjacent Lots
City Street Fund Contribution
Per Lot Assessment @ $8,329.34/lot (58 lots)
Total Available Funding
Remaining balance to be funded through General Fund
$500,000.00
$483,101.48
$983,101.48
$224,652.22
The Opinion of Cost for this proposed project and the preliminary assessment roll for each of the
scenarios are attached with this memo. Also attached with this memo are two figures showing
the proposed improvements.
Construction Considerations
The cost estimate for this project includes the construction of a 6-foot concrete sidewalk. The
cost of the sidewalk is currently estimated at $43,700. A significant benefit to constructing
concrete sidewalk is that the expected life is typically around 40 years. However, a concrete
sidewalk requires that the adjacent property owners maintain the sidewalk and keep it snow free
during the winter. If a bituminous pathway were to be constructed instead of a concrete
sidewalk, the pathway would be 8 feet in width and the cost would be estimated at $19,400. The
pathway would require that the City maintain the surface, as well as plow it during winter.
Finally, a bituminous pathway is expected to last 20 years before replacement is required.
F:\WFW/MJ494-(MMEMO_2I1Qj S""" li.cUII Fuu HI" IImdm",-OJ2&J5.doc
,...'-\.1
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Honorable Mayor and City Council Members
City of Monticello
March 28, 2005
Page 3
The Current cost estimate also includes the construction of stormwater ponds. Because of the
developed nature of this project, finding suitable locations for storm water ponds is a challenge.
Two locations have been determined. The first location is a vacant lot currently owned by the
City on River Street. The second location is a strip of right-of-way located at the end of River
Street adjacent to Oak Lane. The vacant lot has value in that it could potentially be sold by the
City as a single family residence. The strip of right-of-way currently has trees and is being used
by the adjacent land owners as driveway access and lawn. Because of these considerations it
may be reasonable to replace the ponds with underground storm water filtration. A typical type
of underground stormwater filtration is called a Stormceptor. The current estimate includes
approximately $50,000 for pond excavation. Each Stormceptor unit costs approximately
$10,000 to $15,000. It is estimated that three to four units would be required. Therefore, the
cost of replacing the ponds with underground stormwater quality filtration could be $15,000.
However, the potential to sell the vacant lot probably exceeds the cost of Stormceptor units.
Previous Option 1 Scenario
For comparison purposes, a summary of the Option 1 scenario from the December 9, 2004
feasibility report amendment is included below. Option 1 would have provided for construction
of the entire project as originally proposed, with an urban street section, to be constructed over
three years. The table below provides the preliminary assessments on a per lot basis.
OPTION 1. MULTI-YEAR ASSESSMENT SUMMARY
Year 1 Year 2
Amount Amount
Year 3
Amount
$2,887.54
$1,487.76
$546.71
$756.15
$5,678.15
Typical Residential Lot Assessment
Residential Assessment, per iot
Curb and Gutter Assessment. per iot
Sidewalk Assessment, per lot
Storm Sewer Assessment, per lot
Residential Lot Assessment Amount
$2,721.78
$1,584.31
$480.26
$476.66
$5,263.01
$2,803.43
$1,388.99
$375.58
$599.61
$5,167.62
The Council needs to call for a public hearing if there is intent to move ahead with the project.
Direction needs to be provided by the Council as to which assessment they wish to pursue at
informational meetings as well as the public hearing.
If you have any questions or concerns regarding this request, please feel free to contact us at 763-
541-4800.
Attachments
f'.~WI'WIM.J494-04IMEMO.200S Sir"" R<<,," F<11S Rpl ArnJm"I.fJJ2lVJ5.doc
"\- ~!
FEASIBILITY LEVEL OPINION OF PROBABLE COST
Client: CITY OF MONTICELLO
. Project: 2005 Street Reconstruction Program - Chestnut to Otter Creek
WSB Project No.: 01494-04
Date: March 23, 2005
SCHEDULE A - STREET IMPROVEMENTS
Line Mal.llem Item Units Qly Unit Price Total Price
No. Number
1 2021.501 MOBILIZATION LUMP SUM 1 $9,940.00 $9,940.00
2 2101.502 CLEARING TREE 14 $200.00 $2,800.00
3 2101.507 GRUBBING TREE 28 $125.00 $3,500.00
4 2104.501 REMOVE CURB AND GUTTER L1N FT 30 $3.50 $105.00
5 2104.505 REMOVE BITUMINOUS ORIVEWAY PAVEMENT SOYD 1,325 $3.50 $4,637.50
6 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L1N FT 500 $3.00 $1,500.00
7 2105.501 COMMON EXCAVATION CUYD 16,500 $3.00 $49,500.00
8 2105.507 SUBGRADE EXCAVATION CUYD 300 $5.00 $1,500.00
9 2105.522 SELECT GRANULAR BORROW (LV) CUYD 5,202 $11.00 $57,222.00
10 2105.525 TOPSOIL BORROW (LV) CUYD BOO $15.00 $12,000.00
11 2112.501 SUBGRADE PREPARATION ROAD STA 41 $165.00 $6,76500
12 2211.501 AGGREGATE BASE, CL 5 (MODIFIED) TON 3,262 $11.50 $37,513.00
13 2331.604 BITUMINOUS PAVEMENT RECLAMATION SOYD 11,882 $3.00 $35,646.00
14 2350.501 TYPE 41 A PLANT MIXED WEARING COURSE TON 1,368 $32.00 $43,776.00
15 2350.502 TYPE 31 B PLANT MIXED BASE COURSE TON 1,610 $30.00 $48,300.00
16 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 735 $1.50 $1,102.50
17 2506.522 ADJUST FRAME & RING CASTING (MANHOLE) EACH 15 $300.00 $4,500.00
18 2521.501 4" CONCRETE WALK SOFT 14,560 $3.00 $43,680.00
19 2531.501 CONCRETE CURB & GUTTER DESIGN B618 L1N FT 6,735 $10.00 $67,350.00
20 2531.501 CONCRETE CURB & GUTTER, DESIGN MODIFIED 0 L1NFT 0 $15.00 $0.00
21 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQYD 410 $38.00 $15,5BO.00
22 2531.602 PEDESTRIAN CURB RAMP EACH 7 $450.00 $3,150.00
. 23 2563.601 TRAFFIC CONTROL LUMP SUM 1 $7,500.00 $7,500.00
24 2564.531 SIGN PANELS TYPE C SQ FT 400 $23.00 $9,200.00
25 2564.602 FURNISH & INSTALL SIGN PANELS TYPE 0 EACH 20 $250.00 $5,000.00
26 2573.501 BALE CHECK EACH 50 $7.50 $375.00
27 2573.502 SILT FENCE, TYPE HEAVY DUTY L1N FT 1,000 $3.00 $3,000.00
28 2575.501 SEEDING ACRE 3 $1,500.00 $4,500.00
29 2575.502 SILT FENCE L1N FT 1,500 $2.00 $3,000.00
30 2575.505 SODDING, TYPE LAWN SQ YD 6,850 $2.00 $13,700.00
31 2575.523 EROSION CONTROL BLANKETS CATEGORY3 SQYD 500 $1.30 $650.00
TOTAL SCHEDULE A- $496,992.00
10% CONTINGENCY: $49,699.20
SUBTOTAL: $546,691.20
22% INDIRECT: $120,272.06
TOTAL SCHEDULE A COST: $666,963.26
SCHEDULE B - SANITARY SEWER IMPROVEMENTS
Line Mal. Item Item Units Oly Unit Price Total Price
No. Number
32 2021.501 MOBILIZATION LUMP SUM 1 $550.00 $550.00
33 2501.601 DEWATERING UN FT 360 $15.00 $5,400.00
34 2503.602 CONNECT TO EXISTING MANHOLE (SAN) EACH 2 $2,000.00 $4,000.00
35 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 6 $1,000.00 $6,000.00
36 2503.602 WYE, PVC 8" X 4" EACH 6 $75.00 $450.00
37 2503.602 4" PVC PIPE SEWER-SDR26 UN FT 180 $11.50 $2,070.00
38 2503.603 8" PVC PIPE SEWER-SDR35 UN FT 0 $25.00 $0.00
39 2503.603 SANITARY SEWER INSPECTION UN FT 0 $1.00 $0.00
40 2503.603 SANITARY SEWER SPOT REPAIR L1N FT 1BO $5000 $9000.00
TOTAL SCHEDULE B- $27,470.00
. 10% CONTINGENCY: $2,747.00
SUBTOTAL: $30,217.00
22% INDIRECT: $6,647.74
TOTAL SCHEDULE B COST: $36,864.74
Revised Project Cost Opinion.xls
\-"-\~
SCHEDULE C - WA TER MAIN IMPROVEMENTS
Line Mat.ltem Item Units Qly Unit Price Total Price
No. Number
. 41 2021.501 MOBILIZATION LUMP SUM 1 $1,440.00 $1,440.00
42 2104.509 REMOVE HYDRANT ASSEMBLY EACH 0 $250.00 $0.00
43 2104.523 SALVAGE HYDRANT AND VALVE EACH 9 $400.00 $3,600.00
44 2104.603 ABANDON WATER MAIN L1N FT 0 $5.00 $0.00
45 2501.601 DEWATERING L1N FT 180 $15.00 $2,700.00
46 2504.602 8" GATE VALVE AND BOX EACH 0 $860.00 $0.00
47 2504.602 CONNECT TO EXISTING 8" WATERMAIN EACH 0 $700.00 $0.00
48 2504.602 DUCTILE IRON WATERMAIN FITTINGS POUNDS 0 $2.00 $0.00
49 2504.602 HYDRANT EACH 9 $1,800.00 $16,200.00
50 2504.603 8" WATER MAIN DIP L1N FT 0 $22.00 $0.00
51 2504.603 CORPORATION, CURB STOP AND BOX EACH 6 $185.00 $1,110.00
52 2504.603 1" TYPE K COPPER PIPE L1N FT 180 $11.00 $1,980.00
53 2504.604 4" POLYSTYRENE INSULATION SQ YD 1,500 $30.00 $45,000.00
54 2504.604 ADJUST GATE VALVE AND BOX EACH 13 $200.00 $2600.00
TOTAL SCHEDULE C- $74,630.00
10% CONTINGENCY: $7,463.00
SUBTOTAL: $82,093.00
22% INDIRECT: $18,060.46
TOTAL SCHEDULE C COST: $100,153.46
SCHEDULE D -- STORM SEWER IMPROVEMENTS
Line Mal.llem Item Units Qly Unit Price Total Price
No. Number
55 2021.501 MOBILIZATION LUMP SUM 1 $6,020.00 $6,020.00
56 2105.511 UNCLASSIFIED EXCAVATION (PONDS) CU YO 3,100 $3.00 $9,300.00
57 2105.601 DEWATERING LUMP SUM 1 $25,000.00 $25,000.00
58 2501.515 30" RC PIPE APRON WI PILING EACH 2 $3,000.00 $6,000.00
59 2501.515 42" RC PIPE APRON WI PILING EACH 3 $3,000.00 $9,000.00
. 60 2501.602 TRASH GUARD FOR 30" PIPE APRON EACH 2 $450.00 $900.00
61 2501.602 TRASH GUARD FOR 42" PIPE APRON EACH 3 $725.00 $2,175.00
62 2502.501 6" PERF PE PIPE DRAIN L1N FT 1,000 $5.00 $5,000.00
63 2502.503 6" x 4" PE TEES EACH 20 $10.00 $200.00
64 2503.541 12" CP PIPE SEWER DESIGN L1N FT 420 $18.00 $7,560.00
65 2503.541 15" CP PIPE SEWER OESIGN L1N FT 478 $19.00 $9,082.00
66 2503.541 18" CP PIPE SEWER OESIGN L1N FT 650 $22.50 $14,625.00
67 2503.541 21" CP PIPE SEWER OESIGN L1N FT 13 $26.00 $338.00
68 2503.541 24" CP PIPE SEWER OESIGN L1N FT 76 $26.00 $1,976.00
69 2503.541 30" CP PIPE SEWER OESIGN L1N FT 791 $36.50 $28,871.50
70 2503.541 36" CP PIPE SEWER OESIGN L1N FT 694 $41.50 $28,801.00
71 2503.541 42" CP PIPE SEWER OESIGN L1N FT 708 $50.00 $35,400.00
72 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 6 $2,00000 $12,000.00
73 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH 5 $4.000.00 $20,000.00
74 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 4 $4,200.00 $16,800.00
75 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 84-4020 EACH 5 $4,500.00 $22,500.00
76 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 EACH 20 $1.200.00 $24,000.00
77 2506.516 CASTING ASSEMBLY (MANHOLE) EACH 19 $300.00 $5,700.00
78 2506.516 CASTING ASSEMBLY (CATCH BASIN) EACH 20 $400.00 $8,000.00
79 2511.501 RANDOM RIP RAP CLASS IV CUYD 25 $65.00 $1,625.00
TOTAL SCHEDULE D : $300.873.50
10% CONTINGENCY: $30,087.35
SUBTOTAL: $330,960.85
22% INDIRECT: $72,811.39
TOTAL SCHEDULE D COST: $403,772.24
TOTAL ALL SCHEDULES- $899,965.50
10% CONTINGENCY: $89,996.55
SUBTOTAL: $989,962.05
. 22% INDIRECT: $217,791.65
TOTAL PROJECT COST: $1,207,753.70
Revised Project Cost Opinion.xls ~..SO 2
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To the Honorable Mayor and City Council,
As a resident on the proposed West River St. Reconstruction Project who will not be available
for the public hearing on March 281h, I would like to voice my opinion IN FAVOR OF the project.
West River Street has been in need of resurfacing for the majority of the 13 years that I have
owned my home. It is good to see these streets finally getting slated for rehab. I have not seen
what the city plans to do for storm sewer and curb but feel both are needed. I do have a few
points I would like to bring up regarding the type of curb proposed which could result in savings
on the cost of the project. The "D" style (drive over) which we typically use in new developments
tends to run about $ 2.00 a linear foot cheaper than the "B" style used on commercial, other
streets done with the 77-3 project and Core City 1. With the "B" style curb each driveway
requires a 5' apron which would cost from $ 300 (for a 16 ft driveway) to $ 460 (for a 24'
driveway) based on the $ 35.00 a square yard price for the Core City 2 (last year's) project. At an
average of$ 380 per driveway on the approximately 48 driveways on the project the cost of the
project could be reduced around $ 18,000 just in driveway aprons plus the cost of the curb at
$ 2.00 per foot. With the rising price of concrete, the cost could be even higher. Other
advantages of a "D" style curb is that it is "easier" on plow equipment and operators in that it
doesn't have the vertical 6" back for the plow to bounce off of It is also easier for the crews to
"wing back" the windrow to keep the entire roadway open in the winter. With the number of
mature trees in the area a drive over curb would make tree maintenance (for both city and private
crews)easier in that yards are accessible at any place along the lot rather than just through
driveway cut.
I see from the map included in the public hearing notice that the homeowners on Broadway
should have been notified. There is a considerable amount of runoff from snow melt and summer
rains that comes from their backlots to River St., are they to be included in the assessments for the
River St storm sewer? My final question is; since these streets should have been reconstructed
ten to fifteen years ago when ponding and other control structures were not required should we
even be trying to project into future possible PCA requirements?
Thank you for your time,
Tom Bose
1010 W. River Street
Monticello
'-S4
.
.
.
Council Agenda - 3/28/05
8.
Consideration of Authorizinl!: Staff to Initiate the Comprehensive Plan update process bv
Preparinl!: a Draft Work Plan and Associated Cost estimate. (.TO)
A. REFERENCE AND BACKGROUND:
City Council is asked to authorize city staff and the consultant planner to begin the process of updating
the comprehensive plan with the initial step being defining the scope and cost of the plan and setting a
schedule. As you know, the city is facing development pressure at all points along city boundaries. In
addition, the MOAA area (growth area) has been defined and it is now incumbent upon the city to plan
accordingly. The last full scale update to the plan was completed in 1996 with a number of small
updates occurring since then. We really need to get going on updating the plan which could include
but not be limited to the following:
. Inventory of existing land uses and identification of trends in key areas including housing,
industrial development, commercial development, social demographics, community facilities,
natural resources.
. Establishment of Goals and Policies relating to development.
. Establishment of Growth Management goals including prioritization of land and associated city
facilities development.
. Preparation of development framework and specific land use guide plans for growth areas.
If Council so authorizes, staff/NAC will prepare a proposal for updating the Comprehensive Plan
along with a time line for project completion.
B. AL TERNA TIVE ACTIONS:
1. Motion to authorize City staff to work with the Planning Commission in preparing a
proposal outlining scope of the Comprehensive Plan amendment and provide a cost
estimate accordingly.
2. Motion denying authorization to City staff to prepare a proposal outlining scope of the
Comprehensive Plan amendment.
C. STAFF RECOMMENDATION:
StaiI recommends alternative I.
D. SUPPORTING DATA:
None.
~-S5
.
.
.
Council Agenda - 3/28/05
9.
Consideration of establishinl! a date for a Council/Staff l!oal settinl! and team buildinl!
session. (Council team buildinl!) JO
A. REFERENCE AND BACKGROUND:
Mayor Herbst is interested in taking an extended period of time to discuss goals, objectives and
priorities for the City with the help of an outside facilitator. Although the facilitator has not been
chosen, it is likely that Frank Madden of Frank Madden and Associates will be asked to conduct
the session. Madden is currently working for the City on development of a customer survey and
he will soon be making a proposal for conducting an organizational study. Council is asked if it
likes the idea of utilizing an outside consultant to assist Council/Staff in setting objectives and
priorities and if so, what dates work the best. It is expected that the session could be broken into
two days but is likely to require 6-8 hours oftime.
Based on hourly rates, cost estimates for this service range from $1,200 to $1,600.
B. ALTERNATIVE ACTIONS:
I. Motion to authorize scheduling of goal setting and team building session for a date as established
by the City Council.
2.
Motion to deny authorization to proceed with goal setting and team building session.
C. STAFF RECOMMENDATION:
The City faces growing demand for service in all areas at a time when Council would like to not
increase spending. Under this conflicted circumstance it is crucial that city priorities be clearly
identified so that available resources can be focused accordingly. Please take a look at your
calendars for blocks of time when you would be available for the team building session (s).
C\- S'to
.
.
.
Council Agenda - 3/28/05
10.
Review of Plans and Soecifications for New 1 Million Gallon Water Tower and
Authorization to Have it Advertised for Bids. (1,S.)
A. REFERENCE AND BACKGROUND:
The plans for the 2 types of water towers to be bid for this project are complete and the
specifications are being completed as the agenda item is drafted. Mark Rolfs, from Bonestroo,
Rosene, Anderlik & Associates wiII be present at Monday evenings meeting to go over the
project with you. The plan sheets and site plan are being provided ""ith your agenda packet.
Options for the lettering and logo on the tower will be presented at Monday's meeting. Current
cost estimates for a completely steel, fluted column tank is $1,780,000. The cost estimated for
the composite concrete base steel tank is currently at $1,690,000. We will only know the final
outcome of the actual prices when the bids are returned on April 21, 2005.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to select a logo and approve the plans and specifications and authorize
advertisement for bids for the 2 types of water towers based on the ability to award either tank
based on the low bid for that specific type of tank chosen.
2.
The second alternative \vould be not to approve the plans and specifications or logo, but to
make modifications.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director, the Sewer and Water Superintendent,
and Mark Rolfs, our consulting engineer, that the City Council approve the plans and
specifications and logo and authorize advertisement for bids as outlined in alternative number
I.
D. SUPPORTING DATA:
Copy of engineers estimate and plans for the 2 types of 1 million gallon elevated water tanks.
10 -Sl
.
.
.
~ Bonestroo
-=- Rosene
~ Anderlil< &
1 \J 1 Associates
Engineers & Architects
2335 West Highway 36 . St Paul, MN 55113
Office: 651-636-4600 . Fax: 651-636-1311
www.bonestroo.com
City of Monticello
1.0 MG Elevated Tank
City Improvement Project No. 2004-30C
Preliminary Engineer's Estimate
Item
Estimated Base Bid
1.0 MG Fluted Column Tank
$1,780,000
1.0 MG Composite Tank
$1,690,000
. St. Paul, St. Cloud, Rochester, Willmar. MN . Milwaukee, WI . Chicago, IL
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Affirmative Action/Equ<l1 Opportunity Employer and Employee Owned
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Council Agenda - 3/28/05
11.
Consideration of proposal from Bolton & Menk. Inc. to studv two alternatives for
biosolids treatment at the Monticello Wastewater Treatment Plant. (1.S.)
A. REFERENCE AND BACKGROUND:
At the council's direction. I have asked Bob Brown and Brad DeWolf of Bolton & Menk, Inc.
to prepare a proposal to study two options for on site Class A treatment of our biosolids at the
WWTP. The first option involves the AT AD process which is the Autothermal Thermophilic
Aerobic Digestion, and the second option is the heat belt dryer system with and without
incineration of the final product. They have based their proposal upon a mutually agreed upon
list of tasks and concerns with biosolids treatment.
Their proposal is included for your review and outlines the scope of work and a schedule with
the work to be completed in 90 to 120 days. The cost to perform the work will be based upon
a not to exceed amount of $20,000 but will be billed at the hourly rates for the different
individuals performing the work. The hourly rate schedule is enclosed with the proposal.
B. ALTERNATIVE ACTIONS:
1. The first alternative is to accept the proposal from Bolton & Menk and authorize the City to
enter into an agreement to complete the work as noted in the proposal.
2.
The second alternative would be not to enter into an agreement with Bolton & Menk to study
the two alternatives for biosolids.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director and Chuck Keyes of PSG, our contract
operator for the WWTP, to accept the proposal from Bolton & Menk and get started on
evaluating the two alternatives. The city, of course, is continuing to movc forward with its
evaluation of additional land as an alternative as well. At the council's direction we have
dismissed the idea of moving forward with any further discussion on a regional biosolids
treatment facility with other cities.
D. SUPPORTING DATA:
Copy of the proposal from Bolton & Menk, Inc.
11- 105
.~
.
.
SOLTON &. ~ENKI INC.
Consutting Engineers & Surveyors
1960 Premier Drive . Mankato, MN 56001-5900
Phone (507) 625-4171 . FAX (507) 625-4]77
March 23, 2005
John Simola, Public Works Director
City of Monticello
505 Walnut Ave,
Suite I
Monticello, MN 55362
RE: Proposal for Wastewater Biosolids Treatment Design Report
Dear Mr. Simola,
As a follow-up to our March 14,2005 presentation on wastewater biosolids alternatives and our
subsequent discussions, I have prepared this letter proposal for preparing a wastewater biosolids treatment
. design report. This proposal contains a listing of scope of work tasks along with a cost estimate for
preparing the report and a project schedule.
Scope of Work Tasks
1. Workshop Meeting
A project wOIkshop meeting will be held at the Wastewa1er Treatment Facility with City and
Wastewater Treatment operations staff. The purpose of the worksbop meeting is to identify, discuss
and gather data and information necessary for the preparation of the biosolids design report.
2. Planning Period and Design Criteria
The City's population growth wiD be reviewed and updated for a 20-year planning period (year 2025).
The existing wastewater flow and loading data will be reviewed and projections for the 20-year
planning period perfonned. Based on the population and wastewater data projections, the biosolids
design criteria will be developed which will be used for the biosolids treatmeot alternative evaluation.
The estimated quantities and properties of the biosolids generated will be developed.
3. Site Visits
Site visits to similar wastewater biosolids treatment facilities heing considered will be arranged for
City and wastewater treatment operations staff.
4. Evaluation of Biosolids Treatment Alternatives
Two biosolids treatment process alternatives will be evaluated in detail. These alternatives are:
I) Autothennal Thermopbilic Aerobic Digestion (AT AD); and 2) heat belt dryers with and without
incinerator. The evaluation process will include the following items and criteria:
. Description of treatment process
. Preliminary site layout plans
Maximize use of existing facilities
. Life cycle costs
. Operation aud maintenance to include labor, energy, etc.
. Proven track record/reliability
. Complexity of process
. Flexibility for expansion
. Final biosolids disposaLoptions
. Minimize existing treatment process disruption during construction
. Permitting schedule
. Time schedule for implementation
. Public acceptance
A sumffiwy comparison table will be prepared for the alternatives and recommendations.
O:\Monticello'Sinwla-l'roposol LTI.oo,
MANKATO. MN . FAIRMONT. MN . SLEEPV EYE. MN . BURNSVlllE. MN . W1LlMAR. MN . CHASKA, MN . AMES. IA
www.boltorHnenk.com
An Equal Oppartunily Employer
Il-(oft,
BOL.,.-c:::)N & IVI EN K., INc.
.
John Simola, Public Works Director
City of Monticello
March 23, 2005
Page 2 of 2
5. Pilot Plantfl'esting
Depending on the fmal biosolids treatment process selected, we will coordinate with the equipment
manufacturers any pilot plantltesting required to verify the process effectiveness and efficiencies.
6. Final Disposal Options
The final disposal options of the biosolids will be evaluated. The following options will be evaluated:
agricultural land application; parks and public land application; fuel altemative for incineration
facilities; regionali2ation with other communities; composting and landfilling.
7. Project Schedule
A project schedule for implementing the selected biosolids treatment alternative will be prepared.
Included in the project schedule will be permitting, design, construction, and operational items.
8. Design Report
A written design report will be prepared which will include all of the items discussed above.
Schedule
We will complete all of the tasks presented in the scope of work items within 90-120 days depending on
the eXtent of any pilot plantltesting that may be required.
.
Fees
The cost to perfonn all of the scope of work tasks presented in our proposal is fur a not-to-exceed amount
of$20,000.00. We would bill for ouIy the time required to complete the scope of work tasks based on
actaal hours and our standard hourly rate schedule (see attachment).
I will be the principal engineer for preparation of the design report with assistance from Kelly Yahnke
and Brad DeWolf
Thank you again for the opportunity to cootinue to work with you and your staff on this important project
I look forward to continuing our working relationship.
If you have any questions, please feel free to call me at 507-625-417 L
Sincerely,
BOLTON & MENK, INC.
~K
Vice President
RMB:bja
cc: Kelly Yahnke, Bolton & Menk, Inc. (Bumsville)
Brad DeWolf, Bolton & Menk, Inc. (Willmar)
Enclosure
.
G:\Momicello~imola-PropDSaI LTl.doc
Ii." to l
1I-~<6
.
Bolton & Menk, Inc.
2005 Schedule of Fees
The following Schedule of Fees is based upon competent, responsible engineering and surveying services
and is the minimum, below which adequate professional standards cannot be maintained. It is, therefore,
to the advantage of both the Professional Engineer or Surveyor and the Client, that fees be commensurate
with the service rendered.
.
Principal Engineer/Surveyor ....................................... $120-1 551H0ur
Associate Engineer/Surveyor ........................................ $95-]301H0ur
ProjectlDesign Engineer................................................ $55-] ]51H0ur
Licensed Surveyor..... ........... .......... ...... ...... ....... ............ $70-] ] OlHour
Project Surveyor .............................................................. $50-851H0ur
Senior Tecbnician.......................................................... $55-] 151H0ur
Technician ....................................................................... $40-851H0ur
Clerical............................................................................ $30-751H0ur
GPSfRobotic Survey Equipment..................................... $45-701H0ur
AutoCAD!Computer Time ..................................................No Charge
Office Supplies... ................... ............................... ........ .......N 0 Charge
Photo CopyintifReprocluclion ...................... ........................ No Charge
Field Supplies/Survey Stakes & Equipment........................No Charge
Mileage................................................................................No Charge
Charges are based on hours spent at hourly rates in effect fur the individuals performing the work. The
hourly rates for Principals, Senior Associates, Associates and members of the staff vary according to skill
and experience. The Schedule of Fees shall apply for the period through December 31. 2005. These rates
may be adjusted annually thereafter to account fur changed labor costs, inflation or changed overhead
conditions.
These rates include labor, general business and other normal and customary expenses associated with
operating a professional business. Unless otherwise agreed, the above rates include vehicle and personal
expenses, mileage, telephone. survey stakes and routine expendable supplies; and no separate charges will
be made fur these activities and materials. Expenses beyond the agreed scope of services and non-routine
expenses, such as large quantities of prints. extra report copies, oot-sourced graphics and photographic
reproductions, document recording fees., outside professional and technical assistance and other items of
this general nature, will be invoiced out separately. Rates and charges do not include sales tax, if
applicable.
When it is possible to accurately define the scope of the project and the engineering services to be
performed, a lump sum may be agreed upon fortota1 compensation.
.
.
Council Agenda - 3/28/05
12.
Consideration of letter to YMCA expressin!! City interest in collaboratin!! with the
YMCA. County, State and others to preserve the natural character of laud in the Lon!!
Lake/Lake Bertram area. JO
A. REFERENCE AND BACKGROUND:
.
B.
.
The YMCA is asking that the City of Monticello compose a letter identifying the city's
interest in participating in the process that could include city or governmental acquisition of
portions of the 1,200 acre property. Following is background information leading up to this
request.
A few weeks ago, YMCA representatives met with Mayor Herbst to discuss the future of the
YMCA property in Monticello. The YMCA otlicials reported that the current programs
offered at Camp Manitou are important and could be continued, however the programs arc
relatively small in terms of attendance and only a small portion of the 1,200 acre site is needed
for the programming. Therefore, the organization might be better served if the high value of
the land be converted to cash which then can be used to satisfy other growing needs.
Mayor Herbst noted the City is interested in working with the YMCA in preserving major
portions ofthe site for preservation while setting aside areas appropriate for high end
housing. At the meeting it was agreed that the YMCA could benefit from city cooperation via
access to city utility systems and annexation, the City, County and State could benefit through
preservation/public enjoyment of the lakes and natural areas. The next step in the process
includes identification of public areas for park and natural areas, identitication of developable
areas and associated cost to extend services. It also includes bringing in other agencies and
individuals that have an interest in the long term use of the property including State, County
and Township representatives.
ALTERNATIVE ACTIONS:
I. Motion directing Staff to prepare a letter to the YMCA identifying the City' s interest
in participation in a process that will result in setting aside major portions of the
YMCA property for public enjoyment. City participation could include but not
limited to the following.
. Provide support for the organization of a task force comprised of agencies and
individuals interested in the long term use of the property. This group could
include and not limited to the YMCA, City, (Parks Commission) State,
County. Township, Three Rivers Park District and others.
. Extension ofroads and utilities and necessary to serve potential residential
portions of the site.
.
Assistance with development of a funding program for acquisition of portions
of the site. Such a funding program could include a combination of sources
including City funds, Federal and State grant funds, park dedication funds, "in
kind" extension of sewer and water service.
). _ Vi
\d.~7()
Council Agenda - 3/28/05
.
2.
Motion to deny this initiative.
Under this alternative the YMCA would be likely to attempt to develop the property as
a private development.
C. STAFF RECOMMENDATION:
Staff recommends that the City provide input to the YMCA regarding City interest in playing
a role resulting in setting aside a portion of the property for public enjoyment while allowing
some areas to be developed for residential uses. It is also recommended that two
Council members be authorized to help lead a task force for the purpose of identifying set-
aside areas and for developing a funding and management plan.
D. SUPPORTING DATA:.
Arial Photo, Pictures and site map.
.
.
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Attachment XX: Property Photos
YMCA Camp Manitou
#5: Creek flowing into Long Lake
North shore of Long Lake
Page 2 of4
) d. - /d
.
.
.
Attachment XX: Property Photos
YMCA Camp Manitou
Pipeline easement
#9: Creek flowing into
First Lake
pagd of 4
) d- -13
Attachment XX: Property Photos
YMCA Camp Manitou
.
Photo Map Key
.
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Page 4 of 4
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.
.
.
Council Agenda - 3/28/05
13.
Consideration of renewal of contract at the Elk River Landfill with Waste Mana!!ement
of Minnesota. Inc. (J.S.)
A. REFERENCE AND BACKGROUND:
The City of Monticello has had a contract with the Elk River Landfill for disposal of our
garbage ever since the Wright County Compost Facility closed several years ago. We contract
separately for waste hauling with Onyx.
Our current three year contract with the Elk River Landfill expires on April 1,2005. The
current landfill price per ton is $36.53. This is including taxes and surcharges put on by the
City of Elk River, the county, the Minnesota Landfill Cleanup Fee, and applicable state landfill
cleanup fee on disposal of mixed municipal solid waste currently $10.99/ton, but not including
the state sales tax (currently 9.75%). Our last contract had an annual escalator from 94-cents to
98-cents per ton for each of the years. Waste Management/Elk River Landfill has proposed a
three year amendment to the contract with an annual increase of $1 per ton for the first second
and third years. The cost per ton without state sales taxes would be $37.53/ton for 2005,
$38.53 /ton for 2006, and $39.53/ton for 2007 through April 1,2008. The approximate annual
value of the contract including all surcharges and taxes except state sales tax is approximately
$156,000 per year. The actual cost is based upon the number of tons that enter the facility
corning from Monticello.
B.
ALTERNATIVE ACTIONS:
I. The first alternative is to approve the three year landfill disposal agreement addendum with
Waste Management/Elk River Landfill as outlined above which would be effective until April
1,2008.
2. The second alternative would be not to approve the landfill agreement but to look for
alternative sources of disposal.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director that the City Council approve the three
year addendum to the existing contract with Waste Management/Elk River Landfill for waste
disposal as outlined in alternative #1.
D. SUPPORTING DATA:
Copy of current contract with the Elk River Landfill; Copy of proposed landfill disposal
agreement addendum.
\~--15
-,
i
.
LANDFILL DISPOSAL AGREEMENT ADDENDUM
This addendum per article 12(b) Amendment will act as a modification to the agreement
between The City of Monticello and Waste Management of Minnesota, Inc. Elk River
Landfill dated March 27, 2002 and signed March 28, 2002.
The term listed in article 2 will be amended to an initial period of April I, 2005 through
March 31, 2008.
The disposal price listed in article 3 will be amended to increase by $1. 00 per ton on
April I, 2005, $1.00 per ton on April I, 2006 and $1.00 per ton on April I, 2007.
CITY OF MONTICELLO
WASTE MANAGEMENT OF MN, INC
By:
By:
.
Its:
Its:
Date:
Date:
.
1~_lCo
.
.
.
~
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.".i.
ELK RIVER LANDFILL.. INC.
A WASTE MANAGEMENT COMPANY
22460 Hwy. 169 NW
Elk Rive" MN 55330
October 9, 2002
RE: HOST FEE AGREEMENT
TO OUR VALUED CUSTOMERS:
Plcase be advised that,dfectl'ic December 1, 2002 there wiH be an Increase in taxes for MS\\! an,j
Industrial Waste accepted in Elk River Landfill, Inc.'s MSW Liner area.
This additional tax is related to a "Host Fee" set forth by Sherburne Cnunty for emts and
relating the use of the County as a host tor the landfill. This is also part oYEi\ kl\'er La "j0lJ's Li'.e't'e' .
Agreement with the County.
The following will be your new host fee increase,
lY?~te_
Host fc<;J:.i'&
1~'2it
MSW
Industrial Waste
040
.40
Ton
Ton
All other landfill taxes still applies total new Lav" struct,!re is as j()llows.
Lined MSW Area: Full tax $1O,99/tol1 plus j 7%, b;empt $)(. 9'l/tOIl (IvmW Jlld Industrial
Thank you for your continued patronage. If you have questions or dvsire additionai
regarding your account or our services, please call me at (763) 441~2464,
Sincerely,
Elk River Landfill, Inc,
C', ~
I /' (! L
f:J.Y- 6-.t 4 t1..Ai2 f1 '1.
Debra Deun
District iVIanagcr
\~-\l
LANDFILL DISPOSAL AGREEMENT
~~
.
THIS LANDFILL DISPOSAL AGREEl\1ENT ("Agreement") is made this 27th day of March, 2002, by and
among Elk River Landfill, Inc., a Minnesota Corporation ("Elk River"), and The City of Monticello
("Generator").
WITNESSETH
WHEREAS, Elk River operates a sanitary landfill knows as Elk River Landfill, Inc., located in Sherburne
County, Minnesota (which, with any improvements, modifications, expansions, relocations, or other changes,
is known for purposes of this Agreement as the "Landfill");
WHEREAS, Generator, on its own behalf, desires to secure the disposal rights as set forth herein by agreeing
to dispose of Solid Waste (as defined) at the Landfill;
NOW, THEREFORE, in consideration of the mutual benefits to be derived from the Agreement and of the
representations, warranties, covenants, conditions and provisions hereinafter set forth, the parties hereto
hereby agree as follows:
.
I.) Disposal Rights. Generator shall dispose of Solid Waste (as defined) at the Landfill. The term "Solid
Waste" means any and all garbage or refuse collected by the Generator at its recycling center located in Pine
River, Minnesota ("Facility"), but shall not include (i) infectious waste, (ii) hazardous waste, (iii) garbage,
refuse or rubbish which is required by any governmental authority or by its general nature to be handled or
disposed of other than in accordance with the Landfill's normal disposal and operating procedures, or (iv)
waste material which does not strictly conform to the description of waste materials which the Landfill is
permitted to dispose of under its then-existing permits. Elk River, in its sole discretion, shall have the right
to reject any material it believes does not conform to the definition "Solid Waste". The term "Hazardous
Waste" means waste listed or characterized as "hazardous" by the United States Environmental Protection
Agency or the Minnesota Pollution Control Agency pursuant to the Resource Conservation and Recovery
Act of 1976, as amended, including future amendments thereto, and applicable laws of the State of
Minnesota, as amended from time to time, excluding minimal quantities of such material typically found in
municipal and household refuse which are permissible for disposal in the Landfill under applicable laws and
all presently existing govemmentallicenses, permits and approvals required for the operation of the Landfill
as currently operated.
2.) Term. The term of this Agreement shall be for an initial period of three (3) years from April I, 2002
through March 31, 2005, unless sooner terminated pursuant to Section II or 12 hereof (the "Term").
.
3.) Disposal Price. As per Elk River's proposal to the Generator received March I, 2002, and approved
by the City Council on March 11, 2002, the price for disposal of Solid Waste effective April 1,2002 shall
be $34.21 per ton including all taxes, surcharges and fees, except sales tax and special waste assessment
(disposal price). The disposal price, excluding taxes, surcharges and fees (base cost) shall increase a
maximum of$0.94 per ton on Aprill, 2003, and an additional maximum of$0.98 per ton on April 1,2004.
For disposal of materials from the Generator's annual city clean up day, the rates shown in Appendix A shall
be charged. (Disposal price will change as above).
C:\,BETHIWORDPROCWOHNIAGREEMTS\LANDF ILL ,AG R: 03127102
. PAGE 1 OF 8.
\ 3-1f5
.
(a) Taxes and Surcharges. Currently Elk River pays the following taxes and surcharges on
Generator's wastes: Elk River City surcharge of$3.33 perton, Sherburne County surcharge of$0.60
per ton, and Minnesota Landfill Cleanup fee of$6.66 per ton. After thirty (30) days prior notice to
Generator, the disposal price shall be adjusted by any change in or addition to these taxes and
surcharges required to be paid by Elk River.
--
. ,
(b) Extraordinarv Levies Notwithstanding any other provision to the contrary contained herein,
in the event that during the Term of this Agreement, there is levied upon Elk River or upon the
operations ofthe Landfill, any extraordinary tax, assessment or charge by any governmental authority
or substantial change in regulatory requirements related to the operation of Landfill or the waste
disposal business and having general applicability to a category of sanitary landfills or the waste
disposal business which includes the Landfill (but not related to any action, omission or condition of
the Landfill), which tax, assessment or charge increases in a material manner the Landfill's annual cost
to operate the Landfill over the cost of operations of the Landfill for the immediately preceding
calendar year, such amounts, in proportion to Generator's usage of Landfill, shall be added to the
disposal price as negotiated by Generator and Landfill.
4.) Pavment. Elk River shall send Generator a statement of charges monthly. Generator agrees to pay
such charges due and owing hereunder to Elk River on or before the 15th day following the date of receipt
of a statement of charges. Without limitation, amounts outstanding from Generator to Elk River for more
than thirty (30) days shall accrue an immediately payable service charge at the rate of eighteen percent (18%)
per annum, commencing with the date of receipt of the original invoice.
. 5.)
Title and Indemnitv.
(a) Title to the Solid Waste shall pass to Elk River at the time the material is unloaded at the
Landfill, and all risk and responsibility for such Solid Waste shall thereafter rest with Elk River. Title
to material which does not conform to the definition of Solid Waste shall remain with Generator and
shall not be deemed to pass to Elk River.
(b) Generator shall indemnifY and hold harmless Elk River and all its Affiliates, and their
respective officers, directors and employees, from and against all liabilities, expenses (including, but
not limited to, reasonable attorneys' fees and expenses of investigation and litigation), claims and
damages any such person or entity may at any time suffer or sustain or become liable for by reason
of any accidents, damages or injuries, including, without limitation, injuries resulting in death, either
to persons or property, real or personal, or both, of Generator, Elk River, Affiliates of Elk River, or
the employees of any such party, or to any other persons, in any manner caused by or resulting from
the negligence, gross negligence, or willful act or omission of Generator, or any employees or agents
of any such entities, or resulting from the breach of, misrepresentation in, untruth in or inaccuracy
in any representation, warranty or covenant of Generator set forth in this Agreement.
(c) Generator understands and agrees that the obligations set forth in this Section 5 shall survive
the performance and termination of this Agreement.
(d) Elk River shall indemnifY and hold harmless Generator and its respective officers, directors
and employees, from and against all liabilities, expenses (including, but not limited to, reasonable
attorneys' fees and expenses of investigation and litigation), claims and damages which any such
person or entity may at any time suffer or sustain or become liable for by reason of any accidents,
damages or injuries, including, without limitation, injuries resulting in death, either to persons or ... G
\0- \-,
.
.
property, real or personal, or both, of Generator, Affiliates of Generator, Elk River, Affiliates of Elk
River, or the employees or agents of any such party, or to any other persons, in any manner caused
by or resulting from the negligence, gross negligence, or willful act or omission of Elk River,
Affiliates of Elk River, or any employees or agents of any such entities, or resulting from the breach
of, misrepresentation in, untruth in or inaccuracy in any representation, warranty or covenant of Elk
River set forth in this Agreement.
(e) Elk River understands and agrees that the obligations set forth in this Section 5 shall survive
the performance and termination of this Agreement.
6.) Insurance.
(a) At all times during the term of this Agreement, Generator shall keep in force and effect
workers' compensation and general liability insurance either with a reputable insurance company or
through a state approved self-insurance program in the amount required by law for workers'
compensation and in an amount of Two Hundred Thousand Dollars ($200,000) when the claim is for
death by wrongful act or omission; Six Hundred Thousand Dollars ($600,000) for any number of
claims arising out of a single occurrence; and One Hundred Thousand Dollars ($100,000) with
respect to damage to property. Generator shall provide Elk River upon request, certificates or other
evidence of such insurance and shall cause any such insurer to notit)r Elk River at least thirty (30)
days prior to the cancellation of any such insurance.
.
(b) At all times during the term of this Agreement, Elk River and Affiliates of Elk River, and any
subcontractors of Elk River performing any services or obligations of Elk River hereunder, shall keep
in force and effect workers' compensation and general liability insurance either with a reputable
insurance company or through a state approved self-insurance program in the amount required by law
for workers' compensation and in an amount of One Million Dollars $1,000,000) with respect to
injury or death to more than one person in anyone accident or other occurrence; and One Hundred
Thousand Dollars ($100,000) with respect to damage to property. Elk River shall provide Generator
upon request, certificates or other evidence of such insurance and shall notit)r Generator at least thirty
(30) days prior to the cancellation of any such insurance.
7.) Unacceptable Waste. [fGenerator releases from its Facility any material which does not conform to
the definition of Solid Waste under this Agreement or to the requirements of any applicable governmental
law, regulation, rule or order, and if Elk River notifies Generator of the receipt of such nonconforming
materials, Generator shall then promptly make available to the Landfill a vehicle suitable for transporting such
nonconforming material, and Generator shall promptly remove such nonconforming material from the Landfill
in each case at Generator's sole expense.
8.) Representations and Warranties of Elk River. As a material inducement to Generator to enter into
this Agreement, Elk River represents and warrants as follows and agrees that the following representations
and warranties shall survive the execution, delivery, performance and termination of this Agreement.
.
(a) Elk River is duly organized, validly existing and in good standing under the laws of the state
of Minnesota, it has all right, power and authority to own and operate the Landfill and to carry on
its business as now conducted and as contemplated by this Agreement, and it has all requisite power
and authority to execute and perform this Agreement.
\?J-80
n^/"'c ":l r\l:: P
..., ~......... A ......... 0
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(b) The execution, delivery and performance ofthis Agreement has been approved and authorized
by all necessary corporate actions of Elk River. This Agreement constitutes a legal, valid and binding
obligation of Elk River, enforceable in accordance with its terms.
(c) The Execution, delivery and performance of this Agreement will not constitute a violation or
breach of the articles of incorporation or bylaws of Elk River, or of any provision of . any contract,
permit, license or other instrument to which Elk River is a party or by which Elk River or any of its
assets (including the Landfill) are bound, or any order, writ, injunction, decree, statute, rule or
regulation to which Elk River or any of its assets (including the Landfill) are subject.
(d) Elk River shall immediately inform Generator in the even that any representation in this
Section 8 ceases to be true and correct for whatever reason.
9.) Representations and Warranties of Generator. As a material inducement to Elk River to enter into
this Agreement, Generator represents and warrants as follows and agrees that the following representations
and warranties shall survive the execution, delivery, performance and termination of the Agreement:
(a) Generator is duly organized, validly existing and in good standing under the laws of the State
of Minnesota, it has all right, power and authority to carry on its business as now conducted and as
contemplated by this Agreement, and it has all requisite power and authority to execute and perform
this Agreement.
.
(b) The execution, deliv.ery and performance ofthis Agreement has been approved and authorized
by all necessary actions of Generator. This Agreement constitutes a legal, valid and binding
obligation of Generator, enforceable in accordance with its terms.
(c) The execution, delivery and performance of this Agreement will not constitute a violation or
breach of the articles of incorporation or bylaws of Generator, or of any provision of any contract,
permit, license or other instrument to which Generator is a party or by which Generator or any of its
assets are bound, or any order, writ, injunction, decree, statute, rule or regulation to which Generator
or any of its assets are subject.
(d) Generator shall immediately inform Elk River in the event that any representations in this
Section 9 ceases to be true and correct for whatever reason.
10.) Covenants. The parties hereby covenant as follows:
(a) At all times during the Term of this Agreement, Elk River shall cause the Landfill to be
operated in material compliance with all required federal, state, and local licenses, permits and
approvals and all federal, state and local laws, ordinances, requirements, orders, directives, rules and
regulations and all material agreements relating to any of the foregoing to which it is a party of by
which the Landfill is affected.
.
(b) Elk River shall at all times during the Term of this Agreement cause the Landfill to be open
for operation and acceptance of Solid Waste from Generator from 7:00 a.m. to 5:00 p.m., Monday
through Friday, and from 800 a.m. to 300 p.m on Saturday, provided, however, that during the
Term of this Agreement, the Landftll shall not be open for such operation and acceptance of waste
on any New Year's Day, Thanksgiving, Christmas Day, Memorial Day, Labor Day or the Fourth of
July, further provided that if the approved operating hours at the Landfill shall be expanded or
\?:>-s/
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11.)
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restricted (except, in the case of a restriction, due to the violation by Elk River of a term or condition
of any presently existing federal, state or local license, permit, approval or any federal, state or local
law, ordinance, requirement, order, directive, rule or regulation), then Elk River shall cause the
Landfill to be open for operation and acceptance of Solid Waste from Generator during such
expanded or reduced hours.
c'^
(c) If Elk River shall be required to close the Landfill for any reason, it will use good faith efforts
to give Generator notice of such closing at least ninety (90) days prior to the date thereof; provided,
however, that compliance with this provision shall not operate to relieve Elk River ofliability for its
failure to perform its duties or for the breach of its other covenants under this Agreement, unless such
failure of performance is the result of any act of God, flood, fire, explosion, storm, strike, lockout,
war, insurrection, riot, unauthorized work stoppage of Elk River's employees, or interruption of Elk
River's normal operations at the Landfill (other than due in whole or in part to adverse economic
circumstances by Elk River) over which Elk River has no control.
(d) Generator has been collecting and agrees to continue to collect and pay to proper authorities
any and all generator assessments, sales tax or similar fees imposed on collection of Solid Waste.
Generator shall provide Elk River with tax exemption certificates or other evidence of payment of
these fees in a form acceptable to Elk River.
Termination.
(a) Termination bv Generator. Generator shall have the right to terminate this Agreement in the
event of any of the following:
(I) The material breach by Elk River of any of the terms, conditions or provisions of this
Agreement, which breach is not cured within thirty (30) days after notice from
Generator of same is given to Elk River; provided, however, that if the nature of the
breach is such that more than thirty (30) days are required for its cure, then Generator
shall not be entitled to terminate this Agreement with respect to such breach if Elk
River commences said cure within such thirty (30) day period and thereafter diligently
prosecutes same to completion;
(2) The commencement of any voluntary or involuntary bankruptcy or insolvency
proceedings against Generator, or if reorganization proceedings are sought against
Generator under any state or federal debtor relief statute; provided that any such
proceedings are not dismissed within one hundred twenty (120) days after being
instituted; or
(3)
If any federal, state or local authority should take any action (other than due to the
violation by Generator or any presently existing federal, state or local license, permit
or approval or any presently existing federal, state or local law, ordinance,
requirement, order directive, rule or regulation) which results in the illegality or
impossibility of the performance by Generator of their rights or obligations as
provided herein.
(4) In the event there is imposed on the disposal of waste at the landfill, a tax or
surcharge not imposed on other Minnesota landfills in excess of$l 0.00 per ton.
l~~gd
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(b) Termination bv Elk River. Elk River shall have the right to terminate this Agreement in the
event of any of the following:
(I) The material breach by Generator of any of the terms conditions or provisions ofthis
Agreement, which breach is not cured within thirty (30) days after notiCe from Elk
River of same is given to Generator; provided, however, that if the nature of said
breach is such that more than thirty (30) days are required for its cure, then Elk River
shall not be entitled to terminate this Agreement with respect to such breach if
Generator commences said cure within such thirty (30) day period and thereafter
diligently prosecutes same to completion, further provided that, in any event, Elk
River shall have the right to terminate this Agreement upon the material breach by
Generator of any of its payment obligations under this Agreement, which breach is not
cured within fifteen (15) days after notice from Elk River of same;
(2) If any federal, state or local authority should take any action (other than due to the
violation by Elk River of any presently existing federal, state or local license, permit
or approval or any presently existing federal, state or local law, ordinance,
requirement, order, directive, rule or regulation) which results in the illegality of the
implementation by Elk River of their rights or obligations as provided herein.
(3)
Elk River shall have the right, in addition to any other remedies it may have a right to
pursue during any notice period in this Section II(b) to accept Solid Waste only upon
payment of the disposal fee in cash in advance if previous moneys due from the
Generator are more than thiny (30) days past due.
(c) Effect of Termination. Termination of this Agreement shall not result in the termination of
any obligation of any party hereunder that has accrued at the time oftermination, and in no event shall
the termination of this Agreement operate to excuse any obligation of any part for breach of a
representation or warranty under this Agreement for failure to perform under the indemnity
provisions of this Agreement, all of which provisions shall survive any termination of the Agreement
by any party hereto.
12.) Miscellaneous.
.
(a) Waiver. Any party may waive any portion or portions of his, her, or its rights hereunder
without affecting the balance of this Agreement, but no waiver or modification of the terms hereof
shall be valid unless in writing signed by the pany to be charged and only to the extent therein set
fonh.
(b) Amendment. This agreement shall not be modified or amended except by a writing executed
by the party against whom the modified or amended term or provision is sought to be enforced. Any
failure on the part of any pany to this Agreement at any time to require the performance by any other
party of any term or provision hereof even if known, shall in no way affect the right thereafter to
enforce the same (except that no party may enforce any rights arising from a breach of this
Agreement, which breach has been cured), nor shall it be taken or held to be a waiver or any
succeeding breach.
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(c ) Notices. All notices, requests, demands and other communications by either party to the other
shall be in writing and may either (i) delivered personally to the individual set forth below, (ii)
deposited in the U.S. Mail, registered or certified, return receipt requested, to the address set forth
below, or (iii) delivered by facsimile transmission to the number below:
,^
To Contractor:
Elk River Landfill, Inc.
Attn: Debra Dehn
22460 Highway 169 Northwest
Elk River, Minnesota 55330
Fax: (763) 441-2025
With a copy to:
Waste Management, Inc.
General Counsel
1001 Fannin, Suite 4000
Houston, Texas 77002
Fax: (713) 209-9711
.
To Generator:
City of Monticello
Attn: John Simola
Public Works Director
909 Golf Course Road
Monticello, Minnesota 55362
Fax: (763) 271-3272
With a copy to:
City of Monticello
Attn: Rick Wolfsteller
City Administrator
505 Walnut Street, Suite #1
Monticello, Minnesota 55362
Fax: (763) 295-4404
or to such other address, and to the attention of such other person or officer, as either party may
designate in writing by notice duly given pursuant to this Section 12(c). Notices shall be deemed
delivered and effective when (i) delivered in person, (ii) three business days after being placed in the
U. S. Mail, properly addressed, with sufficient postage, or (iii) received by facsimile transmission
. during the normal business hours of the recipient, all pursuant to this Section 12( c).
c:\aETl-llWORDf>ROCUOHI'MGREEMTS,LANDFllL,AGR: 03/27102
. PAGE 7 OF 8.
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(d) Assignment. This Agreement shall be binding on and shall endure to the benefit of the
authorized successors and assigns of the parties. Generator shall have the right to assign its rights
and obligations hereunder without he consent of Elk River to any affiliate of Generator. Elk River
shall be entitled to assign its rights and obligations hereunder, without the consent of Generator, to
any Affiliate of Elk River. Written consent from the Other Party shall be required for Either Party
to assign its rights to a third party. -"
ELK RIVER LANDFILL, INC.
CITY OF MONTICELLO
By Qhu Q0n
Its: Ct2v>f.AJc-! "'1CtnCi/~
B~AJ-
Roger Belsaas
The Honorable Mayor
Date S A",P~ I b ..........
Date .5 -J f- CJ'd.-
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3 -8 C)
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14.
City Council Agenda - 3/21/05
Consideration of a request for an amendment to a CUP for Development Stal!:e PUD
and consideration of a revised Preliminarv Plat for Carlisle Villal!:e, a 239 unit
residential subdivision. Applicant: Shadow Creek Corporation. (NAC)
A. REFERENCE AND BACKGROUND
.
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The applicant has previously received an approval for this project, prior to a discovery that a
portion of the south property was owned by an adjoining land ovmer. As a result, the
original preliminary plat was voided, but not until after a portion of the project had been
final platted. This preliminary plat encompasses area after the loss of the south portion of
the property and outside of the 151 Addition final plat. It should be considered as a new
preliminary plat.
The objectives of the original project were heavily weighted toward tree preservation. This
area was guided for low density residential development - single family homes. In fact, the
Comprehensive Plan's long range guide plan called for the entire area to be zoned R-IA.
The City permitted the applicant to increase density on the north portion of the project in
exchange for a design that placed tree preservation as a priority in the southern portion of
the project.
As a result, the applicant has resubmitted a preliminary plat reflecting the proper boundaries.
In addition, the applicant is seeking two modifications to the original PUD approval. These
are:
1. Changes to the R-IA building size requirements, similar to those approved in the
Hillside Farms project.
2. Changes to the townhouse design in the R-2 (townhouse) portion of the project,
based on a different builder's construction style.
Preliminary Plat
The Preliminary Plat design is generally laid out to be consistent with the originally
approved plan. However. the lots along the far southern boundary are now much shallower
than the original PUD approval. The drawings from the spring of2003 showed lot depths in
this are of 150 feet or more. The current drawing shows lot depths as little as 122 feet. The
lot areas have been maintained above 12,000 square feet (the minimum size) by adjusting
side lot lines to make these lots wider, and other lots smaller as a result.
The overall lot count remains the same - despite the loss of land on the southern boundary.
As a result, corner lots have been reduced significantly in size, and as noted, lot depths are
much less, reducing the flexibility of home siting necessary to preserve trees in the project.
The end result ofthc loss on the loss ofland as reflected in the new preliminary plat seems
to be the developer's desire for lot preservation rather than tree preservation. With this said,
the technical averaging requirements have been met - the only question is whether this
project meets the City's expectations for R-IA and PUD development.
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City Council Agenda - 3/21/05
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In that regard, it should be noted that by code a Planned Unit Development requires the
developer to exceed the zoning standards. For the R-lA district, the required lot size is
16,000 square feet. The 12,000 square foot minimum is only allowable via the averaging
clause of the standards. It is planning staffs opinion that the developer has submitted a plat
that does not meet the objectives of the Planned Unit Development ordinance, instead
meeting only the base minimwn standards of the foundation zoning district.
The applicant has stated that with tree preservation as a primary goal, lot lines were situated
to allow for maximum tree preservation. However, a grading plan is shown on a significant
portion of the project that will eliminate large areas of trees to create building pads, rather
than the custom lot grading originally discussed. There has been significant discussion
between staff and the developer on this issue. The City Planner and Engineer have
expressed concern that the detail of the grading plan does not correspond to the tree
preservation plans. The developer has indicated that fencing will be in place for
preservation purposes prior to grading. However, the elevations resulting from the grading
plan would seem to indicate that more trees would be lost than shown. It would seem that
the two plans may be in conflict. This conflict should be resolved at site development stage,
with the input of the forester hired to review this project.
Planning staff had recommended the elimination of five lots in the R-lA area on the basis of
achieving a density closer to what had been originally approved, as well as achieving greater
tree preservation. That recommendation was as follows:
.
· Lot 12, Block 5. This lot has been squeezed into a corner, leaving it at the minimwn 12,000
square feet, but due to its triangular shape, with virtually no usable back yard and no
flexibility in house placement.
.
Lots 2 and 7, Block 6. These lots are two of a row of 8 along the south boundary that as at
the minimum 12,000 square foot size, and have minimal depths. By eliminating these lots,
and spreading the areas and widths to the adjoining lots on this block, greater tree
preservation flexibility will result.
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Lots 3 and 8, Block 4. These lots are two of a block of 12 lots where the applicant is strip
grading to create a shelf oflookout and walkout building pads. By eliminating two of these
lots and spreading the area and width to other lots in the block, a custom grading plan could
be established and greater tree preservation could be achieved.
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Move the cul-de-sac on 82"d Street NE to the north. Lot 15 (a 41,600 square foot lot) is too
shallow in this area to create adequate setbacks and meet rear yard requirements, despite its
size. By shifting the cul-de-sac onto this lot, the lots along the south boundary of the plat
can be increased in size, and the grading necessary to accommodate the cui-dc-sac can be
minimized. This recommendation has been adopted in the most recent plan
submission.
.
The Planning Commission modified staff's recommendation to eliminate two lots in
this area - one along the southern boundary and the triangular lot mentioned above.
In the most recent preliminary plat submission included in this item, the applicant has
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City Council Agenda - 3/21/05
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not made any of the recommended changes to the plat from that which was submitted
to Planning Commission.
It should also be noted that there was a significant amount of citizen concern about water
drainage in the area. Planning Commission recommended approval of the replat only under
the condition that those issues be resolved.
Other comments related to the replat include the following:
o The applicant should provide sample building drawings for the R-IA and R-2A
portions of the project. As a PUD, staff is concerned that housing styles mect the
intent and requircments of the various zoning districts and the purpose of PUD
development.
o Staff have met with the developer and the builder for the R-2A portion of the project
in order to come to an understanding on the intent of the R-2A district. The meeting
was called because the homes submitted for building permit (splits) were not
consistent with the R-2A plans submitted by the developer with the original PUD
approval.
The outcome of the meeting set standards as follows:
.
. A majority of homes as 1 Y2 story and 2 story designs, as shown in
application materials
. Twenty five percent or less split entry homes
. Garages that do not project into the front of the house. More
specifically, a garage forward design is not encouraged. The 15 foot
front yard setback is actually geared to create house forward designs,
with the garage recessed or in the rear of the homes. Again, as a PUD
staff would encourage setbacks to exceed R-2A standards for garage
forward home.
. Roof construction incorporating multi-level roofs, cascading roof
lines, 7: 12 roof pitch, dormers, textured roof coverings, soffits and
gables that extend 12" from the wall planes.
. Exterior wall finishes are to be at least 20% stone, brick or approved
equal on the side facing public streets. Architectural details including
dentils, porches and posts are to be provided.
. Superior window placement and detailing on sides facing the public
street and to interrupt long wall planes. Detailing such as transom
lights, muntons, etc. will be expected.
. Garage doors should include window lights or paneling.
. No more than 2 feet of exposed plain concrete block above grade.
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o The owner(s) ofthc Dick Davidson property (Lots 4-8 of Block 1) need to provide
written verification that they will participate in the Final Plat to come. This is an
issue that will need to be resolved before any consideration of further final platting.
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City Council Agenda - 3/21/05
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o A sample landscape plan and building design recommendation has been prepared by
staff for use in the R-2A area. Under the terms of the Planned Unit Development
application, the developer is to meet or exceed this plan, which reflects the minimum
standards of the base zoning district.
R-JA Building Requirements
The applicant has also requested a relaxation of the R-lA building requirements, similar to
what was approved for the Hillside Farm plat. The Hillside Farms amendment provided for
an allowance that 2-story homes could be constructed with foundation sizes of 1, I 00 square
feet, 2,200 square feet finished. The Hillside Farms project, however, was a hybrid ofR-l
lot sizes and R-lA building requirements. The R-Ilots were "inherited" by the developers,
and the City accommodated the difficulties of meeting the R-I A regulations in this way.
These conditions do not exist in the Carlisle Village project. As a prime residential area
with significant stands of mature oak woods, planning staff would recommend that the R-lA
regulations (as amended to prohibit split entry design) continue to apply to this project.
.
The Planning Commission accepted the applicant's proposed changes, with the
notation that no splits are to be allowed in areas beyond the 1 st Addition. It should be
noted that Planning Commission "vill be addressing specific ordinance language for the R-
IA, R-2A and R-2 Zoning Districts at its May meeting. The proposed amendments will
reflect recent discussion on loopholes and gray areas within the ordinance standards.
R-2 Repktt and Architectural Style
The original townhouse portion of the project included a townhouse design that provided for
significant roofline variation and undulation in the building walls. In addition, the garages
were tucked into the building, avoiding the "garage forward" design that results in a
streetscape of garage doors. The overall effect was of a series of attached individual units,
rather than a large single building subdivided into adjoining units.
A new builder is now interested in this project, and the applicant is seeking an amendment to
the PUD to accommodate a revised building. The proposed building is more of the latter
description. A small variation in roofline has been added to the ridge line of the roof
however, the front roof will be a continuous plane, broken up by three false gables. The
buildings are exclusively vinyl lap siding on rear and sides, vinyl lap siding on the upper
story of the front, and brick along the lower level between garage and entry doors.
.
Garages arc tuck under design, although the entry doors are recessed significantly into the
unit (staff does not have floor plans to verify). As such, the front view of the buildings are
dominated by the garage doors on the main level. The prefcrred building design in a PUD
that is adjacent to the R-IA area would be for units to emphasize front entries, recess and
de-emphasize garage doors, and create the impression of individual buildings with building
wall and roofline, rather than the apartment block design proposed with this application.
With regard to the plat, the applicant is requesting changes to the plat to accommodate the
deeper unit design that these units require (as compared to the original unit plat). Due to the
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City Council Agenda - 3/21/05
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need to deepen the unit lots, buildings encroach on each other at the corners of the interior
loop street.
Planning staff had originally recommended to the Planning Commission the removal of
buildings 25 and 29 to add spaciousness to the interior and increase the distance between
building corners. It is feasible to plamling staff that a just one unit could be lost on both
buildings to achieve a more appreciable amount of open space. As part of the original
recommendation to the Planning Commission, staff suggested that on the outside of the
loop, buildings 17 and 10 should be removed to eliminate conflicts between driveways at the
street, and decrease the percentage of curb line that is affected by driveway curb cuts.
Removal of four buildings would keep the project consistent with the proportionate number
of single family and attached units discussed at the beginning of the project. Currently, the
developer's single-family to townhome ratio is slightly over 1.4: I, instead of the required
3: I. Planning staff still believes that the removal of at least some of the units on 10 and 17
is necessary. At the very least, planning staff recommends reducing the number of
townhouses from 98 units to 94 units, with the removal of one unit each from building 17
and 10 in addition to units 25 and 29.
The Planning Commission recommended that the applicant revise the drawing only to
ensure that the spacing provided by the original design is provided in the new plan.
The applicant has provided a plan that reduces the townhouse count by one unit, that
being on the south side of the inside loop (Building 29).
.
B.
ALTERNATIVE ACTIONS
Decision 1: Replat for Carlisle Village
I. Motion to recommend approval of the replat, based on the conditions listed in Exhibit Z,
based on a finding that with the listed conditions, the project will meet the intent of the
City ordinance with regard to R-IA, R-2A, R-2, and PUD development.
2. Motion to recommend denial ofthe replat, based on a finding that the project changes are
inconsistent with the City's requirements for R-IA R-2A, R-2, and PUD developmcnt.
3. Motion of other.
Decision 2: Amendment to the Carlisle Village Planned Unit Development to allow alternative
townhouse designs in the R-2 portion ofthc project.
.
I. Motion to recommend approval of the PUD Amendment as outlined in Exhibit Z, based on a
finding that the changes are consistent with the original approval and result in a higher
level of building and subdivision design per the requirements of the City's PUD
ordinance. This approval recommcndation should be conditioned on removal of
buildings 10. 17.25. and 29 from the proposed plans to increase building spacing around
the loop street. or as recommended bv the Planning Commission - resulting in a total of
97 units - a net reduction of one townhouse unit. The decision should also include
reference to the design standards of the units as noted in Exhibit Z.
City Council Agenda - 3/21/05
~,
2, Motion to recommend denial of the PUD Amendment, based on a finding that the changes
are not consistent with the City's expectation for PUD in this area, and that both the
architecture and the proximity of buildings to each other result in a project that does not
meet the PUD ordinance objectives.
3. Motion of other.
Decision 3: Amendment to the Carlisle Village Planned Unit Development to allow changes in
building size requirements for the R-lA area.
1. Motion to recommend approval of the amendment for the R-IA portion of the project as
recommended by the Planning Commission, based on a finding that the R-lA ordinance
requirements are not well-suited to development in this area.
2. Motion to recommend denial of the amendment, based on a finding that the purpose of the
R-IA regulations is to ensure higher-end housing in the areas of the community guided
for R-IA development, and that a compromise to the building standards would be
inconsistent with the City's Comprehensive Plan goals and policies.
3. Motion of other.
C. STAFF RECOMMENDATION
To re-state, Planning Commission recommended approval ofthe replat and
amendment to PUD, subject to the conditions outlined in Supporting Data Item .J.
Planning staff believes it important to go on record recommending approval of the replat
only with the conditions as listed in the staff version of Exhibit Z.
It is staff s view that the project design has become much less spacious with the loss of the
property along the south boundary, and with the proposed changes to the townhouse design.
Despite the loss of land, the application has not reduced the lot count. Moreover, the
proposed design creates a much greater impact on the wooded area than originally planned.
The City and devcloper agreed at the outset of the project that tree preservation in this area
was the prime goal, and the reason that the project was guided for R-IA development.
Losing sight of this goal by allowing minimum lot sizes and strip grading is counter to the
intent of the Comprehensive Plan. It would reduce the natural amenity of the site (which the
R-IA designation is designed to protect) by ignoring the natural lay of the land and by
eliminating the flexibility in house placement that the larger lots provide.
Planning staff recommends against the proposed changes to the R-2 townhouse design.
\ ~. _, C\ 0
As noted, if the plat proceeds with footprints of this type, at least four of the units should be
removed to increase spaciousness between the buildings and eliminate the conflicts at the
comers of buildings and driveways. This would have the further advantage ofbelter
reflecting the City's policy for the ratio between detached and attached housing, at 3 singlc
family to I townhome. The number of townhomes as compared to single-family homes in
the City has been a subject of much discussion at both Planning Commission and Council
level, as has both the dense unit proximity and spartan look of existing and developing
.
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.11I1 D I A F
.1Il' arre.1'1-. arr
.' EVE LOP 11 E NT. COR P 0 RAT ION
liB
JAN 1 1 2005
January 10,2005
Mr. Jeff O'Neill
Community Development Director
CITY OF MONTICELLO
505 Walnut Avenue
Monticello, Minnesota 55362
RE: Carlisle Village
Dear Jeff:
Enclosed, please find documentation relevant to three requests for the referenced
subdivision.
.
The first request is for approval of a revised preliminary plat for the RIA area due to a
change in the location of the south property line. The information enclosed includes a
new analysis of tree preservation as requested by the City.
The second request is for an amendment to the PUD to allow for a new style townhome.
This approval is being requested in both the final platted and preliminary platted areas.
The information enclosed includes building plans and elevations for the townhome
product being proposed.
The third request is for a reduction in the foundation square footage requirement for a full
basement two story home in the RIA area. r have enclosed a draft of the proposed
covenants for Carlisle Village should this request be approved. The building requirements
would be as follows:
· (Rambler) 1600' main floor fiuished/2000' total finished
· (Split) 1400' finished at or above grade/2000' total finished
· (2 story) 1200' finished main floor/2300' total finished
· Garages - minimum 700'
· Roofpitch -7/12 or greater
· Front fa~ade - 20% brick or stone
.
'11 -Q.),.
.
.
.
January 10,2005 - Page 2
We are making this request in response to volumes of builder contacts we have made
over the past several months trying to sell lots. The builders and their agents feel that the
market for Carlisle is 2 story buyers but a 1400' mainl2800' total product puts the
product out of their price range. I will be submitting an additional memo in this regard for
review by the Planning Commission within the next few days.
Please call me at your earliest convenience after reviewing the enclosed submittal so that
we can meet to answer questions, discuss concerns and/or provide additional information.
Sincerely,
SHADOW CREEK. CORPORATION
Mill/'tcla a . (JOAdNl/(! I;l;L~l?
Lucinda A. Gardner
President
c: File
\ h-\ - C\. l\
e
e
.
-
Westwood Professional Services, Inc.
PLANNING. ENGINEERING. SURVEYING
January 10,2005
Jeff O'Neill
Community Development Director
City ofMonlicel]o
505 Walnut Ave. Sic. I
Monticello, MN 55362
Re: Fan/Monticello/Carlis]e Village-Phase II
Ref: 20041091.01
Dear Jeff:
'"
liB
.. JIILI'
I '-_ '-
7599 Anagram Drive
Eden Praire, MN 55344
Phone: 952-937-5150
Fax: 952-937-5822
Toll free: 1..sB8-937-51S0
E-mail: WPsOwestwoodps.com
TWIN ClnES/METRo
ST. ClOUD
BRAINERD
Please find attached the preliminary phH package for Carlisle Village-Phase II. The proposal includes the
preliminary platting of the remaining 101S within the development nol final platted as Carlisle Village. The revisions
to the preliminary plat include a revised layout within the R l-A Zoning District, and revisions to the to\vnhome
layout to accommodate a larger footprint townhome.
An analysis ofrhe impacts on the trees within the RI-A district has been completed, and a summary of the results is
as follows:
Previous Layout
Total Trees
Trees to Save
Trees to Save w/ ReL Wall
Trees 10 Possibly Save
Trees to Remove
Percentage of Trees Saved
Current Layout
Total Trees
Trees to Save
Trees to Save w/ Ret. Wall
Trees to Possibly Save
Trees to Remove
Percentage of Trees Saved
Please contact me if you have any questions.
Sincerely,
Zr~~LSERVICES' INC.
Brian J. 10'50n
Project Engineer
Cc: Lucinda Gardner, Fan Development Corp
]200
627
32
]6
525
52.2% (627!l200)
]200
721
15
2
462
60% (7211]200)
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Designing the Future Today...since 1972
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& Associates, Inc.
Infrastructure I Engineering I Planning. Construction
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
February 16, 2005
Mr. Jeff O'Neill
Deputy City Administrator
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Re: Preliminary Plat Review
Carlisle Village - Phase 11
City of Monticello Planning Project No. 2003-12
WSB Project No. 1160-23
Dear Mr. O'Neill:
.
We have completed an initial review of the re-submitted preliminary plat documents prepared by
Westwood Professional Services, Inc., dated January 10,2005, and would offer the following
comments:
Existin!! Conditions
1. The wetland adjacent to Rolling Woods is not eligible for credit even if the request had
been made.
2. Update the plans to reflect no wetland impact to Wetland 8 with the revised roadway
alignment.
3. The phase lines should be identified more clearly to reflect work completed.
4. The north arrow is pointing in the wrong direction on all sheets.
Preliminarv Plat
1. Drainage and utility easements need to be shown and dimensioned for storm sewer in rear
yards.
.
3. The road width and right-of-way should be dimensioned.
2. All rear yard swales must be contained within a drainage and utility easement and should
not extend over more than four continuous lots.
Minneapolis I St. Cloud
Equal Opportunity Employer
F:I WPWI!M 160-::3102 J 605C(lriisie-iodor
l4 -\ ~I
Mr. Jeff O'Neill, Deputy City Administrator
February 16,2005
Page 2
.
4. Is Cobblestone Court the correct street name?
5. Try to square up the intersection at 83rd Street NE and 82nd Street NE.
Preliminary Gradinl!: Plan
1. Street grades should be labeled, as well as high and low points.
2. All drainage and utility easement widths should be dimensioned where storm sewer
extends along lot lines.
3. All rear yard swales must be contained within a drainage and utility easement and should
not extend over more than four continuous lots.
4. All storm sewer rims and inverts should be labeled to verify easement widths and
structure depths.
(tiS
A majority of the lots do not include a 30-foot usable backyard area with a slope no
greater than an 8:1 slope, not including drainage swales. Please provide options on how
this can be accomplished for Lots 6-10 and 15-17, Block 6 and Lots 4-5 and 9-10; Block
4.
6. Pond slopes and side and rear yard slopes for all lots, including the above-mentioned lots,
should not exceed a 4: I slope.
7. More detail will need to be provided including curb elevations, slopes, and drainage
arrows for grading the 82nd Street NE cul-de-sac.
Utility Plan
I. Extend sanitary sewer and water main to the east end of 83rd Street NE. We will need to
verify that the sanitary sewer depth is adequate to serve adjacent future development.
2. Re-align the sanitary sewer and add an additional manhole at the 82nd Street cul-de-sac to
minimize service lengths.
3. Gate valves and hydrants should be shown so they are legible.
4. Catch basins should be a minimum of 4-feet deep.
5.
Catch basin manholes over 5-feet deep should be routed to a storm sewer manhole (i.e.
CBMH-59, CBMH-63, CBMH-94, and CBMH-70).
e
(1--1 _It\,
F:I WPWIl.",1160.!3\02/605Carlisie"io.doc
.
.
.
Mr. Jeff O'Neill, Deputy City Administrator
February 16, 2005
Page 3
6. Design FES 74 as a catch basin.
7. A separate plan identifying the location of the joint trench for private utilities will need to
be provided during final design.
Please have the applicant provide a written response to the review comments in this letter with
the revised plan submittal.
Please give me a call at (763) 287-7162 if you have any questions or comments regarding this
letter.
Sincerely,
WSB & Associates, Inc.
~ /h4-
Shibani Bisson, P.E.
Project Manager
cc:
John Simola, City of Monticello
Bret Weiss, WSB & Associates, Inc.
Phil Elkin, WSB & Associates, Inc.
Steve Grittman, NAC
Brian Johnson, Westwood Professional Services
Lucinda Gardner, Farr Development
sb/tsh
jl-J-(13
F.', WP Wi/" 11160_! .11021605 C(lrli.so'e~Jo,dor
e
e
e
Westwood Professional Services, Inc.
'"
IIJ
February 22, 2005
7599 Anagram Drive
Eden Prairie, MN 55344
Shibani Bisson
WSB & Associates
701 Xenia Avenue
Minneapolis, MN 55416
FEB 2 3 2005
Phone: 952-937-5150
Fax: 952-937-5822
Toll Free: 1-888-937-5150
Email: wps@westwoodpscom
~----------
RE: Response to comments
Carlisie Village Phase 11- WPS # 20041091.01
Dear Shibani:
The following are responses to comments included in the preliminary plat documents
prepared by Westwood Professional Services, Inc. Dated February 22, 2005- Additionai
comments are added based on the completer set of plans. Responses are in red:
Existina Conditions
1. The wetland adjacent to Rolling Woods is not eligible for credit even if the
request had been made.
o Comment noted
2. Update the plans to reflect no wetland impact to Wetland 8 with the revised
roadway alignment.
o The roadway has been revised, and no wetland impacts are proposed
within Wetland 8.
3. The phase lines should be identified more clearly to reflect work completed.
o Phase I is delineated
4. The north arrow is pointing in the wrong direction on all sheets.
o North arrows are revised.
Preliminarv Plat
1. Drainage and utiiity easements need to be shown and dimensioned for storm
sewer in rear yards.
o Shown on Preliminary Plat, final easements as required by the City will be
shown on Final Plat
2. All rear yard swales must be contained within the drainage and utility easement
and should not extend over more than four continuous lots.
o I believe this design criteria is met, please notify me of specific areas of
concern. There is around the house drainage on a variety of the lots
within Block 5.
3. The road width and right-ot-way should be dimensioned.
o Shown on Preliminary Plat
4. Is Cobblestone Court the correct street name?
o Street name is Gateway Circle.
5. Try to square up the intersection at 83rd Street NE and 82nd Street NE.
o Plat is revised.
[)(:)i~fllr,~J rrll' future Today sinu~ 1972
1 ~ - \ \1-j
.
Preliminarv Gradina Plan
.
1. Street grades should be labeled, as well as high and low points.
. See Grading Plan
2. All drainage and utility easement widths should be dimensioned where storm
sewer extends aiong iot lines.
o Shown on Preliminary Plat and Grading Plan
3. All rear yard swales must be contained within a drainage and utility easement
and should not extend over more than four continuous lots.
o I believe this design criteria is met, please notify me of specific areas of
concern. There is around the house drainage on a variety of the lots
within Block 5.
4. All storm sewer rims and inverts shouid be labeled to verify easement widths and
structure depths.
o Shown on Grading and Utility Plan
5. A majority of the lots do not include a 30-foot usable backyard area with a slope
no greater than an 8: 1 slope, not including drainage swales. Please provide
option on how this can be accomplished for Lots 6-10 and 15-17, Block 6 and
Lots 4-5 and 9-10, Block 4.
. Refer to comments by Developer.
6. Pond slopes and side and rear yard slopes for all lots, including the above-
mentioned lots, should not exceed a 4:1 slope.
v
. Refer to comments by Developer
7. More detail will need to be provided including curb elevations, slopes, and
drainage arrows for grading the 82"d Street NE cul-de-sac.
. See Grading Plan
Utilitv Plan
.
1. Extend sanitary sewer and water main to the east of 83'd Street NE. We will need
to verify that the sanitary sewer depth is adequate to serve adjacent future
development.
o See Utility Plan
2. Re-align the sanitary sewer and an additional manhole at the 82"d Street cul-de-
sac to minimize service lengths.
o That alignment would impact trees in the CDS.
3. Gate valves and hydrants should be shown so they are legible.
. See Utility Plan
4. Catch basins should be a minimum of 4-feet deep.
o See Utility Plan
5. Catch basin manholes over 5-feet deep shouid be routed to a storm sewer
manhole (i.e. CBMH-59, CBMH-63, CBMH-94, AND CBMH-70).
. See Utility Plan, CBMH 64/94 is not practical to revise.
6. Design FES 74 as a catch basin.
o See Utility and Grading Plans
7. A separate plan identifying the location of the joint trench for private utilities will
be provided during final design.
o Comment noted.
/(--\-ll$
.
Please contact me if you have any questions or comments. Once you have had a
chance to look at the pians, I would iike to sit down with you and review your comments.
Sincerely,
Westwood Professional Services, Inc.
Brian Johnson, P .E.
Project Manager
Cc: Lucinda Gardner, Farr Development
Dan Licht, NAC
Jeff O'Neill, City of Monticello
v
.
.
lL\-llb
City Council Agenda - 3/21/05
. Exhibit Z, Conditions of Approval for Carlisle Village
(Planning Staff Recommendation)
1. Redesign of the plat to eliminate Lot 12, Block 5; Lots 2 and 7, Block 6; Lots
3 and 8, Block 4.
2. Provide sample building drawings for R-1A portion of the project. Building
plans arc to meet or exceed those standards approved by the Commission as
follows:
Roof Construction Incorporating:
. Multi-level roofs, varying in elevation with cascading roof planes,
. Roof pitch of7:12 and greater.
. Roof coverings providing dramatic roof shingle texture at least equal
to "Horizon Shangle", "Timberline" or handsplit cedar shakes,
. Soffits and gables that extend at least 12" from the exterior wall plane
Exterior Wall Finishes:
.
. At least 20% brick, stone, or approved equal on any facade facing a
public street;
. Fenestration/window and door placement and detailing on any facade
facing a public street that
. interrupts any wall plane exceeding 12 feet in length;
. provides shapes and character to wall planes (such as transom
lites, round top shapes, small lites/bars and muntons, and the
like)
. garage doors without door width flat surfaces (such as paneled
garage doors without without door lites);
no more than two (2) feet of exposed plain concrete block,
plain concrete or treated wood foundation above grade.
3. Building plans for the R-2A portion must meet or exceed the standards as
outlined in the statr report.
4. Verify the participation of the Davidson property owners in the plat.
5.
Abide by the tree preservation program established at the time ofthe original
plat and PUD approval, as well as the other conditions of that project
approval. A formal review of the revised grading and tree preservation plan
by the City's forester for this project will be required. Adherence to the
recommendations of the forester to preserve the 60% tree preservation ratio
will be required.
.
ll\-~ll
City Council Agenda - 3/21/05
.
6.
Redesign the townhouse buildings to meet the higher standard of architectural
quality as discussed - varied rooflines, varied building walls, improved
materials (more stone and/or brick), emphasized front entry areas, recessed
and de-emphasized garage doors.
7. Eliminate one unit each of buildings 10, 17, 25 and 29 from the townhouse
layout to increase spaciousness and comply with the attached - detached unit
ratio.
8. Compliance with the building requirements for R-1A buildings (as amended).
9. Provide revised landscape plans reflecting the changes to the plat as approved.
10. Provide revised plan sets for all plans ref1ecting the finally approved
preliminary plat with conditions met prior to submission of final plat
application. The developer is to also submit a booklet containing all relevant
approved standards for building design and district landscaping requirements.
11. Compliance with the recommendations ofthe City Engineer in their report
dated February 16, 2005.
12.
The developer enter into an amended Development Agreement reflecting the
conditions of approval.
.
.
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City Council Agenda - 3/21/05
.
Planning Commission Recommended Conditions of Approval
Carlisle Village Re-Plat and Amendment to PUD
1. Building plans for R-2A and R-2 homes must be equal to or improved versions of
the originally approvcd plans. For the R-2 district, this includes varied rooflines
and improved material variation. For the R-2A district, this includes emphasized
front entry areas, recessed, side-loaded or de-emphasized garage doors.
2. Building plans for R-I A homes must meet or exceed thc amended R-IA building
standards specific to this development as follows:
a. No split entry homes in the R-IA area outside of the I st Addition.
b. Two-story and modified two-story residential dwellings must meet:
i. A minimum finished first floor size of 1200 square feet;
ii. A minimum of2300 square feet finished area:
iii. Full basements
c. Rambler residential dwellings must meet:
i. A minimum main floor size of 1600 square feet:
ii. A minimum of2000 square foot total finished area
d. All other lot and building requirements are as identified within the R-IA
District Zoning Ordinance.
.
3. Vcrify the participation of the Davison property owners in the plat.
4. Abide by the tree prescrvation program established at the timc of the original plat
and PUD approval, as well as thc other conditions of that project approval.
5. Eliminate 1-2 units from the townhouse layout to increase spaciousness and
comply with the attached - detached unit ratio.
6. Provide detailed landscape plans for caeh zoning district area that abidc by the
zoning requirements for each district.
7. Provide revised plan sets for all plans rcflecting the finally approved prcliminary
plat with conditions met prior to submission of final plat application.
8. Compliance with the recommendations of the City Engineer in their report dated
February 16,2005.
9. The applicant enter into an amended Development Agreemcnt reflecting thc
conditions of approval.
.
10. Redesign of the plat to eliminate Lot 12, Block 5. and one lot each in Blocks 4
and 6.
II. Resolution of drainage issues in relationship to existing neighborhoods.
I 4- [~d
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