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Parks and Recreation Commission Minutes 11-30-2017PARKS & RECREATION COMMISSION MINUTES I NOV 30, 2017 MINUTES PARKS & RECREATION COMMISSION MEETING THURSDAY NOVEMBER 30, 2017 - 9:15 A.M. "To enhance community pride through developing and maintaining City parks with a high standard of quality. " Members Present: Bill Fair, Jack Gregor, Nancy McCaffrey, Brian Stoll, Karen Vetsch Members Absent: Lisa Durant, Larry Nolan, Tim Stalpes Staff Present: Tom Pawelk, Ann Mosack, Angela Schumann 1. Call to Order. Vice Chair Jack Gregor called the meeting called to order at 9:20 a.m. and declared a quorum. 2. Approve Minutes of Regular Parks Commission Meeting, September 28, 2017. NANCY MCCAFFREY MOVED TO APPROVE THE MINUTES OF THE SEPTEMBER 28, 2017 REGULAR PARKS COMMISSION MEETING WITH THE CORRECTIONS AS NOTED. MOTION SECONDED BY KAREN VETSCH. MOTION CARRIED UNANIMOUSLY, 4-0. 3. Consideration of adding items to the agenda. a. Park rental fees. b. Lisa Durant resignation. 4. Citizens requests and comments. a. Skating rink at Country Club Park. Pawelk noted that 20 years ago there used to be a skating rink in Country Club Park and he said a resident called in asking for a skating rink to be installed there again. There are two outdoor skating facilities at this time, one at West Bridge and at 4th Street Park. Country Club would be more of a private neighborhood rink for residents. Discussed the addition of maintenance time for the added rink and it did not seem viable at this time. BRIAN STOLL MOVED TO DENY THE REQUEST FOR AN OUTDOOR SKATING RINK AT COUNTRY CLUB PARK. MOTION SECONDED BY NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 4-0. Page 1 of 5 PARKS & RECREATION COMMISSION MINUTES I NOV 30, 2017 5. Consideration of resignations of Members Lisa Durant and Larry Nolan. Member Lisa Durant contacted the City and said that she would no longer be able to serve as a member on the Parks & Recreation Commission due to personal reasons. Tom Pawelk said that Larry Nolan called and said that he has moved out of town to be closer to his family in Sartell. Pawelk said that he would like to have a get together and recognition of Larry for all of his years of service to Monticello. Bill Fair suggested to have the mayor formally recognize him at the next Council Meeting as that is broadcast to the public. NANCY MCCAFFREY MOVED TO ACCEPT THE RESIGNATIONS OF CHAIR LARRY NOLAN AND MEMBER LISA DURANT. MOTION SECONDED BY BRIAN STOLL. MOTION CARRIED UNANIMOUSLY, 4-0. 6. Consideration to review for recommendation park dedication requirements for Erickell Townhomes, a nine -unit residential plat in a B-2 and B-3 District. Angela Schumann said the Parks & Rec Commission is being asked to consider a formal recommendation related to park dedication requirements for the proposed Erickell Townhomes plat. Scott Development proposes to develop three 3 -unit buildings in a townhome style development, utilizing a private street to access the units. The parcel being platted is approximately 1.0 acres. The developer is seeking to rezone the site to R-3. Under State Statute, with every new development, such as this plat, the City has the option of either requiring a land dedication for park or the City can collect park dedication fees for purchase of park land at another location, referred to as "cash in lieu". The Erickell Townhomes parkland dedication would require approximately 4,790 square feet of dedication on the plat. This small amount of land and the inability to combine this land with any surrounding property for park purposes would point toward a cash in lieu scenario as a more realistic park planning option. The cash in lieu for this parcel would total $9,130, based on 2015 Wright County Market Value. The fee calculation is based on 11% of the value of the land ($83,000) at the time of the final plat. In addition, the project is currently served by an existing neighborhood park within'/2 mile, River Mill Park at approximately 1600 feet. The site has direct access by sidewalk and pathway to River Mill Park. BRIAN STOLL MOVED TO RECOMMEND PARK DEDICATION EQUAL TO 11 % OF THE VALUE OF RAW LAND AT THE TIMEOF FINAL PLAT AS CASH IN LIEU OF LAND DEDICATION FOR THE PROPOSED ERICKELL TOWNHOMES PLAT. MOTION SECONDED BY KAREN VETSCH. MOTION CARRIED UNANIMOUSLY, 4-0. Page 2 of 5 PARKS & RECREATION COMMISSION MINUTES I NOV 30, 2017 7. Downtown council planning meeting update. Tom Pawelk informed the Commission about the improvements approved by the City Council for the downtown. A number of pedestrian improvements including lighting, signage, banners, etc. will enhance the connection from the downtown parks to the MCC. 8. Bertram fields permit application for construction. Tom Pawelk said he met with the Monticello Township Board on November 6th. After the meeting, Pawelk contacted Wright County to start the permitting process for the land alteration permit for the improvements of the ballfields. Two permits will be required for land alteration, one from Wright County and one from the MOAA. On December 14th it will go to the Wright County Planning Commission for the hearing and then in the second week of January, it will go to the MOAA. If all goes well, plans & specs will be started in 2018 to be bid out for a 2019 construction start date. Pawelk said that the Soccer Association was successful in their fundraising for the irrigation system. Staff has purchased the above -ground system and will be installing that in the spring. A well installation is being planned for 2018 to be able to irrigate the fields. 9. Review Riverside Cemetery Fee Schedule. The fee schedule for Riverside Cemetery was reviewed with proposed increases of $25 to grave costs for regular graves and an increase of $5 per infant grave. Also proposing to eliminate the "administrative fee" and roll that into the "staking fee" to streamline things. The schedule will need to be modified to fit the City Fee Schedule. Pawelk also indicated that he gets contacted occasionally for a "county burial" whereby the deceased has no next of kin or funds so it becomes a burial for Wright County. In this instance, the city may or may not get paid for those burials. Pawelk is proposing to take areas of the cemetery where the grave sites may not be quite as ideal due to terrain, etc. and use those sites specifically for county burials, and this would be at a reduced rate. Typically, there is about one county burial per year. NANCY MCCAFFREY MOVED TO APPROVE THE INCREASES TO RATES AT RIVERSIDE CEMETERY AND SET ASIDE SPECIFIC LOTS FOR COUNTY BURIALS AT A REDUCED RATE. MOTION SECONDED BY JACK GREGOR. MOTION CARRIED UNANIMOULSY, 4-0. 10. General Park Updates: a. MCC: Ann Mosack discussed new rates for the MCC. She said that she is proposing an increase of 5% for the membership fee. Also looking at increasing the child care rate by 50% as they are needing to hire additional staff for child care. The child care rate is currently $8/month and is proposed to increase to $16/month per child. Page 3 of 5 PARKS & RECREATION COMMISSION MINUTES I NOV 30, 2017 This could be capped at $30/month per family. This is unlimited child care. Mosack discussed other proposed increases and changes to the rates including an increase of 5% to rooms, a proposed rental of the pool including lifeguards, and a cap for a family rate for open ice skating at the Moose Sherritt Arena. NANCY MCCAFFREY MOVED TO APPROVE THE NEW RATE STRUCTURE FOR THE MCC FOR 2018 WITH THE ADDITIONAL COMMENTS AS NOTED. MOTION SECONDED BY JACK GREGOR. MOTION CARRIED UNANIMOUSLY, 4-0. Mosack also noted that the new play structure has been installed in the zero -depth area and the new diamond bright surface is complete. The pool opened just before Thanksgiving and they are receiving good feedback on the improvements. b. Sunset Ponds: The basketball court is installed and the trails are in and paved. The park will be seeded in the spring. c. Rolling Woods Park: The new play structures are in and the picnic shelter will be installed in the spring. d. Skating Rinks: There are three skate guards on staff this year to man 4th Street Park. e. Budget Process: The new tractor and the Featherstone Playground are approved for the 2018 and have already been ordered. The playground will be installed next year. The aerator for the Bertram Athletic Complex will be brought to the council for approval in the spring. f. Ellison House: Staff is cleaning in the house and the salvaged antiques will be brought to the bowling alley for the spring all -city garage sale. 11. Discussion of added items. a. Park Rental Rates: With the approved funds for purchasing park security cameras, park rental rates are being proposed to be increased slightly for 2018. KAREN VETSCH MOVED TO INCREASE THE PARK SHELTER RENTAL RATES BY $10 THIS YEAR AND TO LOOK AT AN ADDITIONAL INCREASE NEXT YEAR. THIS WOULD BRING THE RESIDENT RATE PER RENTAL TO $110 AND THE NON-RESIDENT RATE TO $135. MOTION SECONDED BY BRIAN STOLL. MOTION CARRIED UNANIMOUSLY, 4-0. Tom Pawelk asked about how the Commission would like to proceed with the rental of the new Lions Den at Ellison Park. This is the new premier facility and will be advertised for weddings for the MCC along with the gazebo that is right next to the new facility. Ann Mosack said, as a comparison, the Little Mountain Chapel is over $400 to rent for six hours. This could be a special rental for both facilities at Ellison Park as a package deal. It is ideal to have a wedding in the gazebo and to have the reception at the Lions Den. Consideration of setting one Page 4 of 5 PARKS & RECREATION COMMISSION MINUTES I NOV 30, 2017 flat fee for both facilities as a package deal and eliminating the resident/non- resident rates for that rental. KAREN VETSCH MOVED TO SET THE RENTAL FEE AT $300 FOR THE COMBINED RENTAL OF THE LIONS DEN AND THE GAZEBO AS A PACKAGE DEAL AT ELLISON PARK. MOTION SECONDED BY NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 4-0. 12. Next regular meeting scheduled for January 25, 2018. The next regular Parks Commission Meeting is scheduled for January 25, 2018, at 9:15 a.m. in the Public Works Conference Room. 14. Adiourn. Meeting adjourned. BRIAN STOLL MOVED TO ADJOURN THE MEETING. MOTION SECONDED BY NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 4-0. RECORDED BY: teeth C� reen DATE APPROVED: 1-25-18 ATTEST: Page 5 of 5