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Parks and Recreation Commission Minutes 01-24-2019PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019 MINUTES PARKS & RECREATION COMMISSION MEETING THURSDAY JANUARY 24, 2019 - 9:15 A.M. "To enhance community pride through developing and maintaining City parks with a high standard of quality. " Members Present: Anna Bohanon, Bill Fair, Jack Gregor, Julie Jelen, Nancy McCaffrey, Karen Vetsch Members Absent: Lynn Anderson, Brian Stoll Staff Present: Sara Cahill, Beth Green, Tom Pawelk, Angela Schumann, Sue Seeger 1. Call to Order. Vice -Chair Jack Gregor called the meeting to order at 9:15 a.m. and declared a quorum. 2. Approve Minutes of Regular Parks & Recreation Commission Meeting from November 29, 2018. JULIE JELEN MOVED TO APPROVE THE NOVEMBER 29, 2018 PARKS & RECREATION COMMISSION MEETING MINUTES. MOTION SECONDED BY ANNA BOHANON. MOTION CARRIED UNANIMOUSLY, 5-0. 3. Consideration of adding items to the agenda. a. Meeting Times. b. Skate Park. c. Pickleball Court. d. Splash Pad. 4. Citizens requests and comments. Tom Pawelk said that he has some comments about 4th Street Park rink not being open all day on a school holiday. He noted that he does not have enough staff to do so. 5. Community Development Comp Plan Update. (AS) Angela Schumann informed the commission that the Comp Plan for the city is in the process of being updated. This is the community's guide for growth and development for a 20 -year period. Generally, Monticello updates the plan when enough has changed. The last Comp Plan was started in 2006 and completed in 2008. There are a number of areas to review as there are a lot of things on the horizon that could affect Monticello in the next Page 1 of 6 PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019 20 years. The first part of the review is an engaging and innovative process, and the second step is to identify issues in the community. The RFP will be brought to the city council on February 11th for authorization to advertise for bids. The bid proposals will be broken down into the two phases, and should include costs for each phase. Responses are due in April, with interviews/reviews following. The City Council will set a steering committee for the process and a Parks & Rec Commission member should be on that committee. The goal is to complete first phase in 2019, and move into the comp plan portion in 2020. 6. Discussion of 2019 Park Proiects. Tom Pawelk said that there are a number of projects on the list to complete in 2019, including: • Bertram Chain of Lakes Athletic Complex Phase 1: Bid opening is February 5th, and work is expected to begin in the spring, including irrigation, ponding, and mass grading of the site. • Columbarium install at Riverside Cemetery and landscaping. • Riverside Cemetery tree inventory. • Featherstone sidewalk. • Wright County 18 -hole disc golf course. • Cardinal Hills tot lot playground renovation. • 4th Street Park playground renovation. • 4th Street Park hockey rink board replacements. • Riverwalk trail/fishing pier installation. • City-wide beatification program. • Downtown Walnut projects. • ARTS WB/EB distance markers. • Historical community interpretive stations. • Hillside Cemetery stone rehab. • Trail maintenance in SE quad. • Planning for Great River Trails. • Pathway lighting at WB/EB Parks. • Downtown bench installs. • Pocket parks development downtown. • Fallon Avenue bridge art. • Fallon Avenue rest area. Page 2 of 6 PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019 7. Motion to approve Rules & Regulations at Riverside Cemetery. Tom Pawelk reviewed changes being proposed to the Riverside Cemetery Rules & Regulations regarding the addition of the new columbarium, which will be installed this summer. Another change as directed by the MN Cemetery Association, the city will discontinue issuing purchasers a "deed" and will instead provide a certificate of ownership. ANNA BOHANON MOVED TO APPROVE THE CHANGES TO THE RULES & REGULATIONS OF RIVERSIDE CEMETERY AS IT PERTAINS TO THE NEW COLUMBARIUM. MOTION SECONDED BY JULIE JELEN. MOTION CARRIED UNANIMOUSLY, 5-0. 8. Motion to approve partnership with Wright County and the cities of Otsego and Clearwater to develop a Master Plan for the Great River Regional Trail. Tom Pawelk said that he has been talking with Wright County and the cities of Clearwater and Otsego in regard to putting together a Master Plan for the Great River Regional Trail. Wright County is spearheading the regional trail planning with the cities and looking at connections to the Mississippi River Trail (MRT). Some of the trail will be on -road and some off-road with property owners willing to accept a trail easement. The cost to the city is roughly $15,000. This will need to be brought to the City Council for approval. Once approved by all cities, the county will start preparing the plan, which is a long-range plan meant to be a guideline for future improvements. The plan needs to be in place in order to be eligible for legacy grant funds in the future. Anna Bohanon said that the trail is indicated in the Regional Active Transportation Plan and could be a key connection between the metro and the greater MN trails. NANCY MCCAFFREY MOVED TO RECOMMEND ENTERING INTO A PARTNERSHIP WITH WRIGHT COUNTY AND THE CITIES OF OTSEGO AND CLEARWATER TO DEVELOP A MASTER PLAN FOR THE GREAT RIVER REGIONAL TRAIL. MOTION SECONDED BY KAREN VETSCH. MOTION CARRIED, 4-1. ABSTAINED (AB). 9. Creative Arts Consultant Update (Sue Seeger). Sue Seeger said that work is underway on converting the old Fred's Auto building for use as the MontiArts program building. The anticipated move -in date is mid-February. When the renovation is complete, Seeger is planning an open house so people can come and check it out. She is also looking into holding a monthly event at Fred's called "Second Saturdays" with set open hours. The plan is to have artwork displayed, music, and indoor/outdoor events, weather permitting. This is all still in the planning stages. Page 3 of 6 PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019 Other MontiArts updates include: • Arts Advocacy Day: Tuesday March 12th, is MCA's (Minnesota Citizens for the Arts) Arts Advocacy Day at the Capitol. Interested participants should register online at artsmn.org. MCA works to increase arts funding by bringing arts advocates to the State Capitol to talk to their legislators about the importance of the arts to our lives and our economy. Every year about 500 arts advocates join together for a rally at the Minnesota History Center Auditorium in the morning, split up into teams with experienced leaders, and walk together to legislator offices to educate them about the arts in their communities and ask them to support arts funding. • Xcel Sponsored Arts Project: Seeger said she has been Invited by Xcel Energy to apply for an arts project sponsored by them. She will be meeting with them in the near future to discuss this project. • Walker Display System: The MCC is purchasing a walker hanging display system for the gallery hallway leading to the Mississippi Room to display artwork. Seeger will be working with them to manage the space and the art will be rotated to keep it fresh and interesting. • First Annual Art Show Event: MontiArts first art show is being planned for the end of April, Friday evening and Saturday, April 26 & 27. The "Home Project" will be featured at the show. The Mississippi Room has been booked at the MCC for the event. An opening night gala style event is planned for Friday night and all the details are being worked out in some upcoming workshops. This event will raise money to be used towards the new Walker display system. • Relay of Voices, the Great River Run: Relay of Voices is a project of A House Unbuilt (AHU), a non-profit corporation based in Chicago, IL and Lake Charles, LA. AHU uses movement and the body to engage and investigate the social fabric of rooted communities. Drawing on vocabulary from dance, sport, and everyday life, AHU seeks to unbuild the learned architecture of the body to reveal the insights and knowledge housed only there. The Relay of Voices Great River Run is a four- month long expedition from the Headwaters to the Mouth of the Mississippi River. As a team of six artists, athletes and researchers move down the river each day. They will look closely at how people are moved by the river itself and how proximity to water-based natural resources shapes our way of life. Geographic data and cultural narratives will be gathered for future use by scientists, artists, and policy makers. The group will make its stop in Monticello on July 27-28. Seeger noted that they will need lodging for seven people and this could simply be from a few people in the community opening up a guest room in their home. The group is traveling on a grant but on a shoestring budget. The group is also looking for variety of six individuals who have deep ties to Monticello that they can visit with and shadow for a couple of hours. This is the "gathering of voices" part of the process. At 6 o'clock on Saturday evening, the relay team will begin their interpretive dance at West Bridge Park. They will relay to local citizens what has been learned from upriver, relay to them what was witnessed that day in their own community, and Page 4 of 6 PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019 invite them to relay their own stories and insights on the connectedness between what came before and what is present in their own voices and landscape. Seeger said the Relay of Voices organizer is Victoria Bradford, and for more information those interested can watch a YouTube video or visit their website at relayofvoices.com. 10. MCC updates. Sara Cahill provided an MCC update (see attached). Other MCC Updates: • Music on the Mississippi: Cahill said the MCC received a $7,000 grant from the Central MN Arts Board for the Music on the Mississippi program. They have also received interest from sponsors for the event. • Movies in the Park: Three sponsors have been secured for summer Movies in the Park. That program wasn't run last year due to lack of interest but it will be brought back this year and Cahill said they are looking at rotating sites for the movies and are considering a movie at MontiView Park and also one at Bertram in the amphitheater overlooking Bertram Lake. • Adult Leagues: The MCC is partnering with Monticello Community Ed to run a dodgeball league. They are also running a men's hockey league and a broomball league. 11. Discussion of added items. a. Meeting Times: Potentially meet monthly so the time is shorter each time or maybe change meeting time to 8 a.m. Consensus to table discussion to next meeting. b. Skate Park: Karen Vetsch said that she sees a need for a skate park in Monticello. Consensus to review Parks & Trails Plan and come back to next meeting for further discussion. c. Pickleball Court: Karen Vetsch said she plays pickleball at 4th Street and has noted a problem with the court collecting water and not draining properly. She inquired about refinishing the surface of the court or maybe adding a pickleball court to another park such as Rolling Woods Park. Consensus is to review options and come back to the next meeting for further discussion. d. Splash Pad: Jack Gregor asked about the status splash pad project. Tom Pawelk said that the project did not receive the votes from City Council to move forward at this time. Bill Fair said that the Lions are looking at meeting with the City to see if there are other needed park projects that they can assist with funding for. Page 5 of 6 PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019 12. Next regular meeting scheduled for March 28, 2019. The next regular Parks Commission Meeting is scheduled for March 28, 2019, at 9:15 a.m. in the Public Works Conference Room. Nancy McCaffrey said she will be out of town and won't be able to attend the meeting. 13. Adiourn. KAREN VETSCH MOVED TO ADJOURN AT 11:10 A.M. MOTION SECONDED BY JULIE JELEN. MOTION CARRIED UNANIMOUSLY, 5-0. RECORDED BY: 6�a r C)grcen DATE APPROVED: 03-28-19 ATTEST: Z /- Page 6 of 6