Parks and Recreation Commission Agenda Packet 03-28-2019Park & Recreation Commission Agenda: 03/28/2019
AGENDA
REGULAR PARKS & RECREATION COMMISSION MEETING
March 28, 2019 — 9:15 A.M
Monticello Public Works Office
"To enhance communitypride through developing and
maintaining city parks with a high standard of quality."
1. Call to Order.
2. Approve Minutes of Regular Parks Commission Meeting from January 24, 2019.
3. Consideration of adding items to the agenda.
4. Citizen's requests and comments.
5. Health equity presentation and discussion. (AB)
6. Ped Count — Walnut & Broadway. (AS)
7. Appointee for Community Vision & Comprehensive Plan RFP Subcommittee. (AS)
8. Motion to approve alcohol use with shelter rental agreements in designated city parks. (TP)
9. Motion to approve history sign format for EB/WB Parks. (TP)
10. Wright County Great River Trail planning grant award. (TP)
11. Bertram Chain of Lakes Athletic Park preconstruction update. (TP)
12. Crack filling/fog sealing trail scope area. (TP)
13. Creative arts consultant update. (SS)
14. MCC Update. (AM/SC)
15. Motion to adjourn.
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PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019
MINUTES
PARKS & RECREATION COMMISSION MEETING
THURSDAY
JANUARY 24, 2019 - 9:15 A.M.
"To enhance community pride through developing and maintaining City parks with a high standard of quality. "
Members Present: Anna Bohanon, Bill Fair, Jack Gregor, Julie Jelen,
Nancy McCaffrey, Karen Vetsch
Members Absent: Lynn Anderson, Brian Stoll
Staff Present: Sara Cahill, Beth Green, Tom Pawelk, Angela Schumann,
Sue Seeger
1. Call to Order.
Vice -Chair Jack Gregor called the meeting to order at 9:15 a.m. and declared a quorum.
2. Approve Minutes of Regular Parks & Recreation Commission Meeting from
November 29, 2018.
JULIE JELEN MOVED TO APPROVE THE NOVEMBER 29, 2018 PARKS &
RECREATION COMMISSION MEETING MINUTES. MOTION SECONDED BY
ANNA BOHANON. MOTION CARRIED UNANIMOUSLY, 5-0.
3. Consideration of adding items to the agenda.
a. Meeting Times.
b. Skate Park.
c. Pickleball Court.
d. Splash Pad.
4. Citizens requests and comments.
Tom Pawelk said that he has some comments about 4th Street Park rink not being open all
day on a school holiday. He noted that he does not have enough staff to do so.
5. Community Development Comp Plan Update. (AS)
Angela Schumann informed the commission that the Comp Plan for the city is in the
process of being updated. This is the community's guide for growth and development for
a 20 -year period. Generally, Monticello updates the plan when enough has changed. The
last Comp Plan was started in 2006 and completed in 2008. There are a number of areas to
review as there are a lot of things on the horizon that could affect Monticello in the next
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PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019
20 years. The first part of the review is an engaging and innovative process, and the second
step is to identify issues in the community.
The RFP will be brought to the city council on February 11th for authorization to advertise
for bids. The bid proposals will be broken down into the two phases, and should include
costs for each phase.
Responses are due in April, with interviews/reviews following. The City Council will set
a steering committee for the process and a Parks & Rec Commission member should be
on that committee. The goal is to complete first phase in 2019, and move into the comp
plan portion in 2020.
6. Discussion of 2019 Park Proiects.
Tom Pawelk said that there are a number of projects on the list to complete in 2019,
including:
• Bertram Chain of Lakes Athletic Complex Phase 1: Bid opening is February 5th,
and work is expected to begin in the spring, including irrigation, ponding, and mass
grading of the site.
• Columbarium install at Riverside Cemetery and landscaping.
• Riverside Cemetery tree inventory.
• Featherstone sidewalk.
• Wright County 18 -hole disc golf course.
• Cardinal Hills tot lot playground renovation.
• 4th Street Park playground renovation.
• 4th Street Park hockey rink board replacements.
• Riverwalk trail/fishing pier installation.
• City-wide beatification program.
• Downtown Walnut projects.
• ARTS WB/EB distance markers.
• Historical community interpretive stations.
• Hillside Cemetery stone rehab.
• Trail maintenance in SE quad.
• Planning for Great River Trails.
• Pathway lighting at WB/EB Parks.
• Downtown bench installs.
• Pocket parks development downtown.
• Fallon Avenue bridge art.
• Fallon Avenue rest area.
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PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019
7. Motion to approve Rules & Regulations at Riverside Cemetery.
Tom Pawelk reviewed changes being proposed to the Riverside Cemetery Rules &
Regulations regarding the addition of the new columbarium, which will be installed this
summer. Another change as directed by the MN Cemetery Association, the city will
discontinue issuing purchasers a "deed" and will instead provide a certificate of ownership.
ANNA BOHANON MOVED TO APPROVE THE CHANGES TO THE RULES &
REGULATIONS OF RIVERSIDE CEMETERY AS IT PERTAINS TO THE NEW
COLUMBARIUM. MOTION SECONDED BY JULIE JELEN. MOTION CARRIED
UNANIMOUSLY, 5-0.
8. Motion to approve partnership with Wright County and the cities of Otsego
and Clearwater to develop a Master Plan for the Great River Regional Trail.
Tom Pawelk said that he has been talking with Wright County and the cities of Clearwater
and Otsego in regard to putting together a Master Plan for the Great River Regional Trail.
Wright County is spearheading the regional trail planning with the cities and looking at
connections to the Mississippi River Trail (MRT). Some of the trail will be on -road and
some off-road with property owners willing to accept a trail easement. The cost to the city
is roughly $15,000. This will need to be brought to the City Council for approval. Once
approved by all cities, the county will start preparing the plan, which is a long-range plan
meant to be a guideline for future improvements. The plan needs to be in place in order to
be eligible for legacy grant funds in the future. Anna Bohanon said that the trail is indicated
in the Regional Active Transportation Plan and could be a key connection between the
metro and the greater MN trails.
NANCY MCCAFFREY MOVED TO RECOMMEND ENTERING INTO A
PARTNERSHIP WITH WRIGHT COUNTY AND THE CITIES OF OTSEGO AND
CLEARWATER TO DEVELOP A MASTER PLAN FOR THE GREAT RIVER
REGIONAL TRAIL. MOTION SECONDED BY KAREN VETSCH. MOTION
CARRIED, 4-1. ABSTAINED (AB).
9. Creative Arts Consultant Update (Sue Seeger).
Sue Seeger said that work is underway on converting the old Fred's Auto building for use
as the MontiArts program building. The anticipated move -in date is mid-February. When
the renovation is complete, Seeger is planning an open house so people can come and check
it out. She is also looking into holding a monthly event at Fred's called "Second Saturdays"
with set open hours. The plan is to have artwork displayed, music, and indoor/outdoor
events, weather permitting. This is all still in the planning stages.
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PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019
Other MontiArts updates include:
• Arts Advocacy Day: Tuesday March 12th, is MCA's (Minnesota Citizens for the
Arts) Arts Advocacy Day at the Capitol. Interested participants should register
online at artsmn.org. MCA works to increase arts funding by bringing arts
advocates to the State Capitol to talk to their legislators about the importance of the
arts to our lives and our economy. Every year about 500 arts advocates join together
for a rally at the Minnesota History Center Auditorium in the morning, split up into
teams with experienced leaders, and walk together to legislator offices to educate
them about the arts in their communities and ask them to support arts funding.
• Xcel Sponsored Arts Project: Seeger said she has been Invited by Xcel Energy to
apply for an arts project sponsored by them. She will be meeting with them in the
near future to discuss this project.
• Walker Display System: The MCC is purchasing a walker hanging display system
for the gallery hallway leading to the Mississippi Room to display artwork. Seeger
will be working with them to manage the space and the art will be rotated to keep
it fresh and interesting.
• First Annual Art Show Event: MontiArts first art show is being planned for the end
of April, Friday evening and Saturday, April 26 & 27. The "Home Project" will be
featured at the show. The Mississippi Room has been booked at the MCC for the
event. An opening night gala style event is planned for Friday night and all the
details are being worked out in some upcoming workshops. This event will raise
money to be used towards the new Walker display system.
• Relay of Voices, the Great River Run: Relay of Voices is a project of A House
Unbuilt (AHU), a non-profit corporation based in Chicago, IL and Lake Charles,
LA. AHU uses movement and the body to engage and investigate the social fabric
of rooted communities. Drawing on vocabulary from dance, sport, and everyday
life, AHU seeks to unbuild the learned architecture of the body to reveal the insights
and knowledge housed only there. The Relay of Voices Great River Run is a four-
month long expedition from the Headwaters to the Mouth of the Mississippi River.
As a team of six artists, athletes and researchers move down the river each day.
They will look closely at how people are moved by the river itself and how
proximity to water-based natural resources shapes our way of life. Geographic data
and cultural narratives will be gathered for future use by scientists, artists, and
policy makers.
The group will make its stop in Monticello on July 27-28. Seeger noted that they
will need lodging for seven people and this could simply be from a few people in
the community opening up a guest room in their home. The group is traveling on a
grant but on a shoestring budget. The group is also looking for variety of six
individuals who have deep ties to Monticello that they can visit with and shadow
for a couple of hours. This is the "gathering of voices" part of the process. At
6 o'clock on Saturday evening, the relay team will begin their interpretive dance at
West Bridge Park. They will relay to local citizens what has been learned from
upriver, relay to them what was witnessed that day in their own community, and
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PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019
invite them to relay their own stories and insights on the connectedness between
what came before and what is present in their own voices and landscape.
Seeger said the Relay of Voices organizer is Victoria Bradford, and for more
information those interested can watch a YouTube video or visit their website at
relayofvoices.com.
10. MCC updates.
Sara Cahill provided an MCC update (see attached).
Other MCC Updates:
• Music on the Mississippi: Cahill said the MCC received a $7,000 grant from the
Central MN Arts Board for the Music on the Mississippi program. They have also
received interest from sponsors for the event.
• Movies in the Park: Three sponsors have been secured for summer Movies in the
Park. That program wasn't run last year due to lack of interest but it will be brought
back this year and Cahill said they are looking at rotating sites for the movies and
are considering a movie at MontiView Park and also one at Bertram in the
amphitheater overlooking Bertram Lake.
• Adult Leagues: The MCC is partnering with Monticello Community Ed to run a
dodgeball league. They are also running a men's hockey league and a broomball
league.
11. Discussion of added items.
a. Meeting Times: Potentially meet monthly so the time is shorter each time or maybe
change meeting time to 8 a.m. Consensus to table discussion to next meeting.
b. Skate Park: Karen Vetsch said that she sees a need for a skate park in Monticello.
Consensus to review Parks & Trails Plan and come back to next meeting for further
discussion.
c. Pickleball Court: Karen Vetsch said she plays pickleball at 4th Street and has noted
a problem with the court collecting water and not draining properly. She inquired
about refinishing the surface of the court or maybe adding a pickleball court to
another park such as Rolling Woods Park. Consensus is to review options and come
back to the next meeting for further discussion.
d. Splash Pad: Jack Gregor asked about the status splash pad project. Tom Pawelk
said that the project did not receive the votes from City Council to move forward
at this time. Bill Fair said that the Lions are looking at meeting with the City to see
if there are other needed park projects that they can assist with funding for.
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PARKS & RECREATION COMMISSION MINUTES I JAN 24, 2019
12. Next regular meeting scheduled for March 28, 2019.
The next regular Parks Commission Meeting is scheduled for March 28, 2019, at
9:15 a.m. in the Public Works Conference Room. Nancy McCaffrey said she will be out
of town and won't be able to attend the meeting.
13. Adiourn.
KAREN VETSCH MOVED TO ADJOURN AT 11:10 A.M. MOTION SECONDED BY
JULIE JELEN. MOTION CARRIED UNANIMOUSLY, 5-0.
RECORDED BY: C5�ea r C\gmcen
DATE APPROVED:
ATTEST:
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Parks & Recreation Commission Agenda — 03/28/19
7. Consideration to appoint one representative to the 2040 Monticello Community
Vision & Comprehensive Plan Proposal Review Sub -Committee (AS)
On February 11th, 2019, the City Council authorized the release of the 2040 Monticello
Community Vision & Comprehensive Plan RFP. A sub -committee will be established to
assist in recommending a final consulting firm for the project. The Parks & Recreation
Commission is therefore asked to appoint a representative to the Monticello Community
Vision & Comprehensive Plan Proposal Review Sub -Committee.
The sub -committee will meet approximately 2-3 times during the month of April to
review the submitted proposals and recommend a final group of proposing consultants to
be interviewed by the Planning Commission and City Council.
The Comprehensive Plan reflects the community's vision and articulates the goals for
how Monticello will take shape during this period. Other bodies proposed for
representation on the sub -committee include the City Council, Planning Commission,
IEDC and EDA.
Meeting dates and an information packet will be provided to the representative once the
Council establishes the group.
A separate Technical Advisory Committee will be appointed to steer the full Visioning &
Comprehensive Plan process once a consultant is selected.
B. ALTERNATIVE ACTIONS:
1. Motion to nominate Commissioner as the Parks & Recreation
Commission representative to 2040 Monticello Community Vision & Comprehensive
Plan Proposal Review Sub -Committee, pending Council approval of a sub-
committee.
2. Motion of other.
C. STAFF RECOMMENDATION:
Staff defers to the Commission on matters of appointment.
D. SUPPORTING DATA:
Comprehensive Plan RFP
MONTICELLO 2040
Request for Proposal to
Prepare a Community
Vision &
Comprehensive Plan
Proposal Due Date/Time
April 1, 2019
4:00 p.m. (CST)
I. PROJECT OVERVIEW
The City of Monticello, Minnesota is seeking a consulting firm(s) with considerable
experience in scenario -based strategic planning, community design, land use planning,
economic analysis, and community engagement to prepare a Community Vision and update
the city's Comprehensive Plan. The objective of the project is 1) to provide the community
with a clear vision for its future developed by an engaged and informed community and 2)
the strategies to achieve that vision, ultimately reflected in an updated Comprehensive Plan.
The plan documents should be visually appealing, usable, and legally defensible.
The plan will address the transformational issues at work in the community and region,
which will shape Monticello over the next 20 years. These issues will include fundamental
changes in tax base, land use, and transportation, among others. In addition, with an Orderly
Annexation Agreement in place with Monticello Township, which will expire in 2025, the
2040 Plan will recognize the opportunities for growth and development in this area and focus
on engaging township residents in the process.
The 2040 plan is a shift in character, process and format in comparison to the existing 2008
Comprehensive Plan. While prior Comprehensive Plans serve as context, the 2040 plan will
represent an innovative and transformative blueprint for Monticello's future. The city intends
for the 2040 plan to be a community -oriented plan organized around a shared vision and
actionable outcomes.
The plan will be completed in two phases.
A. Phase 1: Scenario Planning & Community Visioning
The first phase of the project will require a futurist planning strategy, employing scenario -
based planning tools. The first task is the identification of issues that will shape the
community for the next 20 years. Initial community -wide input will be gathered on trends
and forces with the goal of developing specific scenarios for Monticello 2040. Harnessing
transformational forces will be a critical component of this planning effort. The consultant
will then work with the community to define a preferred alternative scenario for the
identified issues, culminating in the development of a shared community vision and
specific, concise guiding action statements to inform the second phase of the plan.
B. Phase 2: Comprehensive Planning
The second phase of the project is the preparation of the city's guiding document for
growth and development over the next 20 years. The Comprehensive Plan document will
emphasize the relationship between the vision and action statements established in the
first phase and the plan's specific study components. This phase of the planning effort
will provide clear direction and guidance for decision making within the traditional
comprehensive plan chapters. The Comprehensive Plan will also clearly articulate the
inter -relatedness of the study components.
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COMMUNITY VISION & COMPREHENSIVE PLAN
MPLEMENTATION
DOCUMENTS
Data Analysis/Community Context
Issue Identification
i
Scenario Development
Preferred Scenario Selection
Action Statement Development
i
Vision Statement
Comprehensive Planning
• Land Use
• Economic Development
• Parks, Pathways & Open Space
• Community Identity & Culture
• Transportation Plan
• Utility Plan
STRATEGIC PLAN
Board Workplans Governance Model
Ordinances
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II. COMMUNITY BACKGROUND
The city of Monticello is a vibrant community located along the Mississippi River. The
community is proud of its cultural heritage, excited about its recent growth and development,
and determined to develop strategies to confidently meet the challenges of the next 20 years.
Monticello was founded by second -generation Americans who migrated west in the mid -
1800s. Founded in 1856, the city grew quickly during the early settlement years and then
leveled to a population of about 1,300. Then, between 1969 and 1972, two major events
occurred that would have a major impact on the community. During that time, a nuclear
power generating plant was constructed and Interstate 94 was completed, skirting the
southern boundary of the original city site.
The city of Monticello is now a free-standing urban fringe city with its growth driven by a
prime location on Interstate 94 between the Minneapolis/St Paul Metro area and the City of
St. Cloud. The residential population is currently estimated at 13,000. However, the
population of the Monticello area as a regional center is far in excess of 13,000, as Monticello
is located along a heavily traveled commuter route. It is estimated that the population within
a five -mile radius of the city is over 50,000. It is important to note that Monticello is not a
suburban commuter city; rather Monticello acts as a regional center, offering a variety of
workforce opportunities with a comparable ratio of those commuting in for work as out.
Although a cross-section of housing stock in both age and value exists in the community,
much of the population growth in the last thirty years been fueled by development of starter
homes and townhomes.
The city offers a full range of services to residents and is home to the CentraCare Monticello
hospital, Independent School District #882, and other institutions that serve the community.
Non-profit and volunteer organizations round out an active and involved Monticello.
The city also maintains over 100 acres of parkland and 11+ miles of paved pathways for both
passive and active play recreation. Residents enjoy access to the Monticello Community
Center which features a water park, fitness center, track, basketball court, senior center,
indoor playground, meeting space, and City Hall. In addition, the City of Monticello and
Wright County have partnered to acquire and operate 1,200 acres of open space in Wright
County, known as the Bertram Chain of Lakes Regional Park. This irreplaceable natural area
includes undisturbed shoreline and natural habitat, as well as 120 acres for a city -owned and
operated regional athletic park.
Monticello is also a regional hub of commercial development, owing to its location at the
intersection of State Highway 25 and I-94. The increase in residential population along the I-
94 corridor, coupled with excellent transportation access, propelled recent commercial
growth. The community is home to both large franchises and local retail and commerce.
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Previous land use and utility planning initiatives have provided the resources necessary to
serve commercial users. The city is now reaping the benefit of such investments.
Development along Highway 25 and I-94 anchors commercial centers which include the
noted major retailers. Sufficient land is available to support continued commercial
development in these areas.
Redevelopment of the downtown area has also become a major focus of the city. Recognizing
the downtown as the heart of the community, investments in events, arts and culture,
buildings, and property have taken center stage over the last two years.
For the purposes of industrial development, the City actively markets 50 acres of public
industrial property with collector road and utilities, and is currently marketing the property
to qualifying industrial users. There is also available private industrial land located
throughout the community, but industrial land supply is an issue for consideration. The need
for additional industrial land for workforce and tax base expansion will be a major issue for
Monticello looking forward.
The city, with an active Economic Development Authority, has been very aggressive in its
economic development strategies and is focused on workforce development and growth in
tax base. The city has created a number of TIF districts, which support both new development
in industrial areas and redevelopment in the original downtown.
Monticello's tax base relies heavily on the presence of the Monticello Nuclear Generating
Plant (MNGP), which currently represents over 55% of the tax base for the city. The city is
actively pursuing strategies to diversify and strengthen the tax base and manage the
fluctuations in valuation at the MNGP.
With the development and implementation of a city -based fiber-optic system, coupled with a
second privately owned and operated fiber-optic system, Monticello residents and businesses
are well-positioned to take advantage of the digital age.
An annexation agreement is in place to accommodate future growth and development within
Monticello Township. The agreement provides for development which makes the most of
the amenities of the area, while preserving agricultural resources and open space.
Monticello is also aware of its central location within the region. Growth southward into the
city's annexation area, as well as growth pressure from the communities of Big Lake and
Becker to the north, have created a need for Monticello to reach out to neighboring
communities to think more broadly about transportation, utility and economic development.
In summary, because of geographic location and rich history, Monticello features aspects of
an older small town, as well as the needs of a growing regional center outside the
Minneapolis/St. Paul Metropolitan area.
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III. OUTLOOK
Phase 1 of the 2040 comprehensive planning project requires that the selected consulting
firm(s) present a creative and inclusive approach to support a community -wide identification
of forces and needs likely to influence Monticello's next 20 years. The selected consultant
will bring a future -forward approach to the identification and actualization of transformative
forces affecting Monticello, and will develop truly creative and differentiating solutions.
While Phase 1 will require a community-based effort, looking toward 2040, the city has
identified a preliminary set of issues which have the potential to shape the community. These
matters are described briefly below.
1. Current Orderly Annexation Agreement
The City of Monticello and Monticello Township have an agreement for orderly
annexation of a large portion of the township which expires in 2025. Phase 1 of the
Plan will engage the township residents in discussions on future planning for the
annexation area and new ideas for growth and annexation. The recognition of
township residents and property owners as stakeholders in the process is important
to fostering a broader vision of the Monticello community. Continued efforts to
coordinate planning are critical.
2. Xcel Energy Transition
Monticello is home to the Xcel Energy Monticello Nuclear Generating Plant (MNGP).
The MNGP is currently licensed through 2030 and at present represents 55% of
Monticello's tax base. Xcel Energy/Northern States Power also controls approximately
600 acres of land surrounding the plant facility. The plan will address the possible
and eventual decommissioning of the plant, as well as the remaining fuel storage
which may occur on-site. The city seeks to understand the full economic and social
impact of the plant within the community and to develop specific strategies to
maintain a vibrant, healthy and economically successful community. In addition, the
existing Burlington Northern (BNSF) rail spur which runs through the city to the
power plant should be evaluated for unexplored opportunity.
3. TH 25 Congestion and Relief
Minnesota Trunk Highway 25 between I-94 and State Highway 10 is a vital local
transportation artery supporting economic and social well-being in the region.
However, congestion on this highway has increased in recent years, creating traffic,
development and safety issues for the community. The corridor also provides the only
bridge crossing over the Mississippi within a 10 -mile growing suburban area. The
bridge crossing is located on TH 25 in Monticello's core downtown, connecting Wright
and Sherburne counties.
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A coalition of local jurisdictions was initiated to develop a unified effort among local
and state interests for the purposes of joint planning and securing funding for
necessary regional transportation improvements. Continued pressure on the corridor
and transportation alternatives to relieve the pressure are key topics for the economic
future of Monticello and the region.
4. Mississippi River Crossing
Resulting from preliminary analysis completed by the Highway 25 Coalition, a study
suggesting a new bridge crossing of the Mississippi has been prepared. At present,
the study is in draft form and provides optional alignments for the second river
crossing. The siting and funding of a river bridge is a significant undertaking. Bridges
serve as a connection — between communities and commerce. Monticello is
approaching this planning initiative with significant consideration, recognizing the
long-term impact that the bridge will have on land use, transportation and economic
development. A second bridge connecting Wright and Sherburne Counties has the
potential to create incredible, dynamic, and long-lasting economic benefit for the
affected communities if sited appropriately.
5. Education
A primary partner in the success of any community is the school system. Monticello
is fortunate to have an incredible resource in the Monticello School District. The
District has undertaken recent strategic planning and is working to define its own
innovative path to future success. Incorporating the parents, children, educators, and
administration within the school district is a top priority for the planning effort.
Feedback from this stakeholder group will support planning related to workforce
development, land use planning for future school facilities, pathway and park
locations, culture, technology, and much more. In addition, facilitating discussion
within the school and at school events will aid in reaching a broader audience with
the planning effort and establishing a core of people of all ages committed to the vision
of the new Comprehensive Plan.
6. West Interchange
A third interchange serving the City of Monticello from the west has been identified
in past Comprehensive Plans. An Interchange Land Use Study was developed to
analyze land use potential for varying location scenarios. Ideally, the new
Comprehensive Plan will incorporate this information and develop land use solutions
to utilize and support this interchange.
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7. Workforce Development
The shortage of qualified workforce for Monticello's numerous manufacturers and
industries is consistent with trends felt regionally and nationally. Attracting and
retaining workers is a high priority for the community, as is growing the workforce.
Clearly, the diversification and growth of tax base is related to the potential
decommissioning of the Xcel Nuclear Plant and Monticello's future economic
viability. The development of an educated, trained and engaged workforce that
contributes not only economically to the community, but in residential and other
social sectors, is also vital.
8. Priority Growth Areas, Transitional Land Use & Housing
The city will need to work through a prioritization of future growth areas. The
prioritization will evaluate infrastructure, transportation, utilities, and amenities. It
will look at a changing dynamic between land uses, where the lines between industry
and commerce merge, and where workers seek to live closer to both. A more focused
look at the Orderly Annexation Area Sections, including opportunities for unique
development patterns and styles (such as cluster housing) and locations for life -cycle
housing is required. The previous Comprehensive Plan also did not identify density
for undeveloped guided residential areas. A conversation on density is needed to
better focus utility and transportation extensions and growth areas. Identification of
density will also assist developers in evaluating project siting.
9. Community Identity and Culture
Although Monticello has strong historic roots anchored by the Mississippi River, its
local community identity lacks coherence and clarity. There is not currently a cohesive
and recognized statement of "who we are" and a defining statement of "who we will
be
10. Regionalization
Monticello is a sub -regional center, acting as a hub for commerce and services to the
surrounding communities given its location on prime transportation corridors. The
community should evaluate opportunities to capitalize on this central location to
work with adjacent jurisdictions to maximize growth potential and efficiency. Smart
growth benefiting all is also occurring due to changes in utility infrastructure,
including the location of a Google data center in neighboring Becker. The review of
comprehensive plans and utility plans in adjacent communities will need to be part
of the full comprehensive planning process.
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11. Sherburne County Rail Park
A study has been completed for an approximately 3,200 -acre rail -based industrial park
in Sherburne County. While the magnitude of the proposal will require years of
planning and investment, the completed study includes conceptual park designs and
projected economic impacts. The BNSF main rail line between Seattle and the Twin
Cities and Chicago to the east running through the Sherburne County provides the
basis for the proposal.
The rail park as proposed represents significant regional impact including an
estimated 16,000 to 17,000 jobs, along with traffic and multiplier development.
Monticello's proximity to the proposed development and its role as a regional center
requires that Monticello continue to monitor the project's progress and potential for
impact. This includes the potential for a new river crossing route.
12. Demographics, Diversity & Equity
Monticello, like many communities, will need to address changing trends in
demographics and determine the best methods for ensuring equity among its
stakeholders. In 2019 the city is engaging with the League of Minnesota Cities, the
Government Alliance on Race & Equity, and cohort cities to learn more about how to
evaluate internal structures and organize future practices and policies using racial
equity tools. The city's goal is to incorporate these ideas and tools into our planning
efforts.
13. Technology
Rapidly advancing technologies affect us all - autonomous vehicles, green energy,
workforce mobility, etc. Monticello's vision and comprehensive plan will recognize
that innovation provides a pathway to success and the possibilities are limitless. The
comprehensive plan should address the possibilities as opportunities and prepare a
roadmap to reach its full potential.
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IV. PROJECT GOALS
The Phase 1 planning and visioning effort is intended to result in a document which can be
used by the community at -large, but also serves as the foundation for the comprehensive
planning effort for Phase 2 of the project.
The Phase 2 2040 Comprehensive Plan document is anticipated to be a significant update of
the city's existing 2008 plan. Rather than a standard technical document, the city is seeking
a plan which is anchored by a clear vision for the future and written in a way which ensures
its use as a guiding document for city decisions.
Project goals for both documents include the following.
1. Futuristic: creative, imaginative, agile, and out-of-the-box examination of the forces -
both large and small - that will change the community;
2. Community -focused: plans developed by the people that live, work, learn, and
recreate in greater Monticello;
3. Inclusive: reflect a process which incorporates the many viewpoints, needs, and
opinions of the residents and community stakeholders;
4. Consensus -based: organized around a shared vision and community -developed
guiding action statement principles;
5. Accessible: easy -to -read, easy-to-use, with a strong emphasis on visual interest and
the use of photographs, charts, tables, and picto-/infographs;
6. Strategic: responds directly to the shared vision with action -oriented statements and
focused on measurable outcomes;
7. Connected: acknowledge and address the inter -relatedness of the various planning
elements that create and shape community;
8. Data -driven: provide an evidence -based framework for decision-making;
9. Transparent: the planning process and its related impacts should be made clear to
stakeholders; and
10. Accountable: detail implementation and suggested measurement tools to support
achievement of the vision.
101 Page
V. SCOPE OF WORK
The following is a general description of the tasks required of the consultant(s). A final scope
of services will be negotiated and finalized once a consultant is selected. In preparing a
proposal, the consultant should feel free to modify, revise or otherwise amend the list of tasks
to best satisfy the project goals identified previously.
1. Initial meeting with city staff to review the project scope, schedule, and deliverables;
map out final project timeline; begin the process of data collection and issues
analysis; and clarify any outstanding questions or concerns.
2. Confirm plan format to include vision, guiding action statements, plan sections and
implementation outcomes.
3. In partnership with city staff, develop and implement the community engagement
effort, including plan branding and project communications.
4. Regular project meetings with staff and technical advisory team.
5. Preparation of meeting summaries for all staff and engagement meetings and events.
6. Periodic reports to the City Administrator and Community Development Director.
7. Specific to Phase 1:
o Project initiation meeting with staff and technical advisory team.
o Develop the Community Context.
■ The data that describes who we are.
■ The data which provides insight into opportunities for growth and
development on which Monticello can capitalize.
■ The data that describes who we will be.
o Facilitate a community -wide preferred scenario plan resulting from an issues
identification and response scenario process.
o Develop specific guiding action statements in support of the preferred
scenarios.
o Establish the shared vision.
o Prepare a finalized document for adoption by the City Council to include:
■ Vision Statement
■ Action Statements
■ Preferred Scenarios
■ Community Context
■ Appendix of Engagement
8. Specific to Phase 2:
o Project initiation meeting with staff and technical advisory team.
o Review, update, and revise as applicable the contents of the 2008
Comprehensive Plan consistent with the city's vision and guiding action
statements.
111 Page
o The Phase 2 project document will include the following components:
• Executive Summary
• Land Use: Chapter will require comprehensive review and analysis.
o Residential
o Commercial
o Industrial
o Parks, Pathways & Open Space
o Downtown
o Transition Areas/Mixed Use
o Community Spaces & Uses
• Economic Development: Chapter will require comprehensive review and
analysis. This will include consultation with the city's financial consultant,
Northland Securities, to respond to and develop recommended strategies.
o Tax Base
o Workforce
o Development
o Redevelopment
• Transportation: Chapter requires a minor update of the vehicular component,
including interchange location selection, with primary focus on pedestrian and
bicycle components.
o Vehicular
o Pedestrian
o Bicycle
o Rail
• Parks, Pathways & Open Space: Chapter requires a minor update of the main
components, with primary focus on the incorporation of noted guidance and
development of the Downtown Open Space Plan.
o Existing Parks & Pathways
o System Objectives
o System Plan — Parks and Pathways
■ Incorporation of Natural Resource Inventory & Assessment
■ Incorporation of Pathway Connections Guide Map
■ Incorporation of regional parks and pathway information
■ Incorporation of Safe Routes to School Plan recommendations
o Downtown Open Space Plan
• Utilities: RESERVED. Review current information as part of process.
a. Water
b. Sanitary Sewer
c. Storm Sewer
d. Green Infrastructure
• Community Identity & Culture: New chapter to be developed for the 2040 plan.
121 Page
o Plan chapters shall include specific support relating to the vision and guiding
action statements.
o Any analysis completed in conjunction with the TH 25 Coalition will be required
to be incorporated into the applicable chapters of the plan, including but not
limited to: Lane Use, Economic Development and Transportation.
o The Coalition of Utility Cities' study on community and economic impact for
utility transition will be required to be evaluated in the updating of applicable
chapters of the plan.
o Plan chapters shall include an implementation component for each chapter.
o Plan shall include recommendations for suggested measurement against guiding
action statements and vision.
o As previously noted, the process shall include regular meetings with the
technical advisory team.
o Presentations and engagement with advisory boards or commissions as
necessary for plan chapters.
o Complete a legal review with the City Attorney for compliance with the
requirements of Municipal Planning Act.
9. Presentation of draft plan sections to various boards/commissions, including all
required public hearings, and final draft to Planning Commission and City Council
for approval.
131 Page
VI. ENGAGEMENT
The project will require an extensive community engagement process. The project is
specifically intended to foster relationships between city leaders, staff, residents, and area
stakeholders. Selected consultant(s) will anticipate involvement and coordination of
engagement activities with city staff. The selected consultant(s) will provide a clear
understanding of roles of staff and consultant in engagement activities as part of the proposal
document.
It is anticipated that Phase I of the project will require the most intense community
engagement activity. Community -wide involvement is critical to building a shared vision
and commitment to the project by the numerous stakeholders.
Phase 2 of the project will continue to require community input at key points throughout the
process, which are to be identified by the consultant based on project approach.
For purposes of the 2040 Plan, the city's high priority populations to engage include:
• Families
• Low-income populations
• Youth
• Diverse and immigrant populations
• Monticello Township residents
• Seniors
• Community partners:
o School District
o Hospital
o Business and Industry
o Community organizations and non -profits
• Regional partners — Monticello Township, cities of Big Lake and Becker,
Wright and Sherburne counties
It is expected that the selected consultant(s) will utilize a variety of tools and forums to
achieve community -wide participation, including but not limited to those listed below.
Professionally prepared and presented digital and print materials are a priority.
• Website pages and updates
• Social media posts — invitations
and summaries
• Non-traditional meeting venues
• Engagement at partner locations
• Pop-up meetings
• Focus groups and workshops
• Public presentation software and
resources (visual preference, smart
phone polling, etc.)
• Portable project summary boards
• E -newsletter
• Press releases
• Surveys (to the extent useful)
141 Page
VII. TIMELINE (SUGGESTED)
1. April 1, 2019
2. April 2019
3. May 2019
4. May 2019
5. June - October 2019
6. November 2019
7. December 2019
Proposal Submittals Due (REQUIRED)
Proposal Review and Interview
Select Consultant(s), Contract
Begin Phase 1- Data Analysis
Community Scenario Planning & Visioning
Formal Public/Board Review of Visioning
Document and Guiding Action Statements
Adopt Vision and Guiding Action Statements
The following timeline for Phase 2 is dependent on the prior phase completion,
adequacy of preparation and review time, and the availability of other resource data
and studies, and may be adjusted forward into 2020/2021 at the discretion of the City
in conjunction with the selected consultant(s).
8. January 2020
9. February - September 2020
10. October - December 2020
11. December 2020
VIII. DELIVERABLES
Begin Phase 2 - Data Analysis
Prepare and Draft Phase 2 - Comprehensive Plan
Formal Public/Board Review of Comprehensive
Plan
Adopt Final Comprehensive Plan
The following items are required deliverables of the project and should be incorporated into
your proposal narrative, timeline, work plan, and budget.
1. Project website pages and updates (itemize as separate budget line item).
2. Electronic copies of all process and plan communication.
3. Electronic copies of the two plan documents (Phase 1 and 2), in edit -ready formats
(Text in Word or Adobe InDesign format required, graphics in Adobe InDesign or
Adobe Illustrator format, maps to be provided in both .dwg layers and .pdf)
IX. QUALIFICATIONS AND ROLES
Multidisciplinary teams, which may be a single firm or a consultant team consisting of
individuals and/or firms with specialized expertise, are encouraged to submit a proposal.
Qualified firms will demonstrate:
1. Familiarity with scenario -based strategic planning
2. Experience at successfully developing consensus -based plans
3. Strong facilitation and engagement skills
4. Experience at gathering and utilizing data to inform the planning process
5. Knowledge of communications and branding
151 Page
6. Ability to constructively challenge key participants
7. Experience inspiring stakeholders to think innovatively
S. Extensive experience in land use planning
9. Ability to coordinate among multiple stakeholders
X. OWNERSHIP & RIGHTS
The City of Monticello reserves the right to reject any or all proposals, to waive technical
specifications or deficiencies, and to accept any proposal that it may deem to be in the best
interest of the city.
Although not preferred, the City reserves the right to select different consulting proposals for
Phases 1 and 2.
All work products and intellectual property resulting from the contract and defined scope of
work and intellectual property will become the property of the City of Monticello.
XI. BUDGET
The total budget for Phase 1 of the project is $40,000. Phase 2 is anticipated to be budgeted
for 2020.
City staff is available to assist in completing and reviewing various plan sections, provide
greater detail, context, and history, gather data, assist in meeting facilitations, and offer
technical support. Additionally, City Hall is located within the Monticello Community Center
and is equipped with media projection, production equipment, large format plotting and
reproduction equipment, and meeting space. City staff can assist in arranging additional
meeting and engagement event space at locations throughout the community.
The proposed budget total should include all expenses and materials to deliver the work
product. The city requests a proposed line item budget as part of the submittal package.
The city will not be liable for any costs incurred by the consultant in the preparation of a
proposal submitted in response to this RFP, in conduct of a presentation, or other activities
related to responding to this RFP. No costs chargeable for work under this proposed contract
may be incurred before receipt of either a fully executed contract with the city or specific
written authorization from the City of Monticello.
The final contract dollar amount will be negotiated with the selected consultant/team. If the
city is unable to negotiate a satisfactory contract with the selected firm, negotiations with
that firm will terminate and the city may select another firm.
161 Page
XII. PROPOSAL SUBMITTAL
The following materials must be received by 4:00 p.m. (CDT) on Monday, April 1, 2019 for a
proposal to be considered. During the evaluation process, the City of Monticello reserves the
right to request additional information or seek clarification from a consultant/team, or to
allow for corrections of errors and/or omissions.
All submissions are to include the following components for each of the two phases, prepared
as separate itemized proposals.
A. Project Overview
1. General Information: provide a brief overview of firm, including
qualifications to execute the contract
2. Proposal Understanding: include a summary of the consultant's
understanding of the project as described in this RFP, including the desire by
the city for a strategic, community -focused plan
B. Qualifications
1. Personal Qualifications:
a. Identification of lead project manager and contact information
b. Name, proposed role, hourly rate, anticipated time commitment to
the project, and biography of each team member
2. References: include a list of at least three municipal clients for which
consultant has conducted comprehensive planning, visioning, community
engagement and/or land use analysis
C. Proposal
Submitted materials must provide a clear understanding of the proposed approach
1. Project Overview: provide specific approaches, methods and assumptions
that will be utilized to accomplish each task
2. Proposed Work Plan and Schedule: provide a proposed work plan divided
into distinct phases and including a list of key tasks, milestones, approximate
dates, project deliverables and resource needs
3. Community Engagement Plan: provide an overview of approach including
anticipated activities, collaboration with city staff, and efforts to engage high
priority populations
4. Budget: identify cost estimates for each segment of the scope of services and
work plan. At minimum, identify costs for the following:
i. Community engagement activities and materials
ii. Staff and public meetings (include anticipated number)
iii. Plan research, drafting and revision (include anticipated number and
any consulting staff review)
iv. Production of final document(s)
v. Any other anticipated budgetary needs including incidentals
171 Page
All responses, questions and correspondence should be directed to the contact below. In the
interest of fairness to all respondents, please do not contact other staff or elected or appointed
officials unless instructed to do so. A list of questions and pertinent responses will be posted
on the city's website.
Angela Schumann
Community Development Director
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Angela. schumann@ci.monticello.mn.us
One electronic copy of the proposal, in Adobe PDF format, and ten (10) hard copies shall be
submitted to the email and address above.
XIII. REVIEW PROCESS & SCORING
The RFP subcommittee will evaluate and rank all submitted proposals. After conclusion of
this review, the subcommittee will recommend the most qualified consulting teams or firms
to the City Council. The decision will not be made by ranking alone, but will be based on a
combination including, but not limited to: ranking, presentation, proposal merit and other
qualifications.
The Council will review the recommendations and invite the top candidates to conduct a
presentation before the Council, members of city staff and representatives of the Planning
Commission. Presentations are expected to occur in April 2019. The City Council will make
the final decision on the consultant firm selection, with input from the subcommittee,
Planning Commission and staff.
Once authorized to proceed, the "most qualified" consulting team or firm will be expected to
immediately assist in developing a final scope of services and contractual agreement.
Scoring criteria follows.
181 Page
SCORING CRITERIA
APPROACH
Demonstration of an innovative and creative approach to scenario
10 points
Tannin
Clear process to identify preferred scenario and action statements
15 points
to address these issues
A strategy is devised to draft a community-based vision founded
10 points
on developed consensus
A comprehensive approach is taken that acknowledges the
10 points
interconnectedness and complexity of issues
Design and language techniques will be engaged to make the
10 points
Tans accessible, easy to read, and easy to use
Understanding of comprehensive planning requirements and
20 points
detailed plana roach to completion
A work plan is submitted that is realistic based on the level of the
15 points
scope provided and identifies high-level goals, strategies and
timeline
COMMUNITY ENGAGEMENT
Community engagement plan includes multiple engagement
15 points
techniques
Specific tactics proposed to target high priority populations and
15 points
create an inclusive planning process
Clear definition in roles of staff and consultant in the engagement
10 points
process
Planning process is designed with transparency of decision
10 points
making and implementation strategies in mind
A process is identified to regularly update the community on
10 points
progress made towards implementation of the plan
BUDGET
Proposed budget is reasonable and reflective of project needs
15 points
Language is included stating the budget is "not to exceed"
5 points
EXPERIENCE
Project team has experience creating innovative, strategic and
10 points
inter -related comprehensive plans
Project team has experience creating action -oriented, phased
10 points
implementation plans
Project team has the comprehensive skills, capacity and
5 points
technological resources needed to complete the project
At least three references are provided
5 points
TOTAL
200 Points
191 Page
XIV. SUPPORTING REFERENCES & RESOURCES
1. www.ci.monticello.mn.us
2. 2008 Comprehensive Plan, including all Appendices
3. City of Monticello Strategic Plan
4. Natural Resource Inventory & Assessment
5. Monticello Orderly Annexation Agreement
6. Interchange Planning Study
7. Highway 25 Coalition Study Materials
8. Coalition of Utility Cities 2019 Economic Impact Study for Minnesota Host
Communities
9. 2017 Monticello Housing Study
10. Area Comprehensive Plans — Wright County, Becker, Big Lake
Resource Partners
Monticello Independent School District 882
Monticello Township
Wright County
Live Wright — Wright County Statewide Health Improvement Program
CentraCare Health - Monticello
Wright County Community Action
Central Minnesota Initiative Foundation
XV. GUIDANCE REFERENCES
City of Shakopee — Envision Shakopee, Comprehensive Plan
City of Minnetonka — Imagine Minnetonka
The Futurist.com
201 Page
Parks & Recreation Commission Agenda — 03/28/19
8. Consideration of a recommendation relating to alcohol sales and use at the Bertram
Chain of Lakes Regional Athletic Park
The Parks & Recreation Commission is asked to provide a recommendation as related to
the sale and use of alcohol at the Bertram Chain of Lakes Athletic Park.
The Bertram Chain of Lakes Athletic Park (BCOLAP) is located outside the city's
municipal boundary and within Wright County. The Athletic Park therefore falls under
county ordinances. Current ordinances for service and use of alcohol in Wright County
parks is as follows:
§ 92.03 GENERAL CONDUCT.
(A) Possession and use of alcohol and controlled substances. It shall be
unlawful for any person to:
(1) Serve, possess or consume any alcoholic beverage or controlled
substance within a park; and/or
(2) Exhibit any offensive behavior while under the influence of any alcoholic
beverage or controlled substance.
As such, the use or sale of alcohol at the BCOLAP is currently prohibited.
Similar to Monticello Parks & Recreation Commission, the Wright County Parks
Commission is considering limited possession and consumption alcohol allowances
within their larger system, but only for specific parks and in designated areas. Wright
County has asked for City input as related to the BCOL Athletic Park area as part of the
larger county -wide park consideration.
The Parks & Recreation Commission is therefore asked to provide a recommendation
specific to the BCOLAP to the Bertram Chain of Lakes Advisory Council, who will then
make a final recommendation to the County Board and City Council on the matter.
City staff, including the City Clerk, Parks Superintendent, MCC Director, Finance
Director, Community Development Director met to discuss the potential BCOLAP
alcohol allowance. The group discussed that BCOLAP park facilities and park users are
pre -dominantly geared toward youth athletics and toward connecting youth and families
to active recreation and the outdoors. The group reviewed ordinances and rules of
communities with similar facilities. Staff also considered the existing facilities at the
athletic park, and those yet to be constructed. Additionally, the City Clerk provided
information on the licensing and permitting likely to be applicable with alcohol sales and
service. At this time, the permitting would occur through Wright County, if allowed.
Liability risk was also discussed.
The above factors were primary in forming the staff recommendation.
Parks & Recreation Commission Agenda — 03/28/19
B. ALTERNATIVE ACTIONS:
1. Motion to recommend that service, possession and consumption of alcohol
continues to be prohibited in the Bertram Chain of Lakes Athletic Park.
a. Commission may wish to add an additional component to the motion: At
the time ballfield and/or concession facilities are constructed and
programmed the item will be brought back to the Parks & Recreation
Commission, for consideration.
2. Motion of other.
C. STAFF RECOMMENDATION:
Given the youth -oriented nature of the park's facilities and patrons, as well as the
potential liability issues, staff is recommending at this time that service, possession and
consumption of alcohol continue to be prohibited in the athletic park portion of the park.
The group's recommendation was further based on the fact that concession and baseball
facilities are not in place at present. At the time these facilities are constructed and
programming is better understood, staff would recommend bringing the item back to the
Parks & Recreation Commission, Advisory Council and City and County leaders for
consideration under special permit allowances.
D. SUPPORTING DATA:
Bertram Chain of Lakes Area Map
Bertram Chain of Lakes Athletic Park Master Plan
Community Park Ordinance Information
1 CITY OF
Montic�lla
MONTICELLO COMMUNITY CENTER
Transactions and visits
Year to date (02.28.19), the MCC processed 16,093 transactions compared to 16,326 transactions last year. The
MCC year to date revenue is up from the previous year by $36,103, totaling $277,625. Year to date
membership visits are down by 1,104, totaling 27,958 visits. This is probably due to the weather we had in
February. Members are at a total of 5,528 compared to 6,129 last year at this time.
MCC 2/28 YTD Activity MCC 2/28 Members
35000
7000
30000
6000
25000
5000
20000
4000
15000
3000
10000
2000
5000
1000
0
YTD Transactions YTD Member Visits
0
0 2017 0 2018 0 2019 0 2017 0 2018 0 2019
MCC 2/28 YTD Revenue
$300,000
$200,000
$100,000
0
2017 ■ 2018 ■ 2019
Program updates
The MCC main sign on the corner of Walnut and 6th Street will be replaced this spring. A rendering of the sign
is attached.
Our new cardio equipment has arrived! We now have nine new treadmills and five new bikes.
March has been a busy month for our rental division. The Mississippi room hosted an Early Childhood Family
Education conference, a holistic expo, a wedding, a girl's hockey banquet and dance team banquet, three days
of State of Minnesota Homeland Security meetings, Chamber lunch, Cargill appreciation event, Community
Adult Mental Health seminars, and our regularly scheduled city meetings. We also had two lock -ins and the
Woman of Today Craft Show in the facility. We hosted 24 birthday parties in the party room. A church is
renting the newly renovated upstairs suite at the Prairie Center every Sunday for their church services.
C495
BOX 881 ST CLOUD MN 56302 (320) 252-9400
200 45th 5T S, STE 218 FARGO, NO 58103 (701) 306-2505
NOTES -
New All Aluminum Monument Sign
Straddle and Mount to Existing Brick Base and Pad
FILE NAME:
e�►icCORP
BOX 881 ST CLOUD MN 56302 (320) 252-9400
200 45th 5T 5, STE 218 FARGO, ND 58103 (701) 306-2505
FILE NAME:
NOTES -
New All Aluminum Monument Sign
Straddle and Mount to Existing Brick Base and Pad