Parks and Recreation Commission Agenda Packet 09-26-2019Park & Recreation Commission Agenda: 09/26/2019
AGENDA
REGULAR PARKS & RECREATION COMMISSION MEETING
September 26, 2019 — 8 a.m.
Monticello Public Works Office
"To enhance community pride through developing and
maintaining city parks with a high standard of quality. "
1. Call to Order.
2. Approve Minutes of Regular Parks Commission Meeting from July 25, 2019.
3. Consideration of adding to or removing items from the agenda.
4. Citizen's requests and comments.
5. MontiArts Update. (SS)
6. MCC Update. (AM/SC)
7. Review petition for neighborhood ice rink in Hunters Crossing Development.
8. Consideration of Amendments to City Ordinance Title II, Chapter 6, Name of Commission and
Compensation of Members.
9. Consideration of Amendment to Riverside Cemetery Rules and Regulations to allow
companion cremation burials in urns.
10. Ellison Park Log Shelter Renovation Update.
11. Bertram Athletic Park Construction Update.
12. General Park Updates.
a. Riverside Cemetery Columbarium: Tour of columbarium after the regular meeting.
13. Discussion of added items.
14. Next regular meeting scheduled for November 28, 2019.
PARKS & RECREATION COMMISSION MINUTES I JULY 2S, 2019
MINUTES
PARKS & RECREATION COMMISSION MEETING
THURSDAY
JULY 25, 2019 - 9:15 A.M.
"To enhance communitypride through developing and maintaining City parks with a high standard of quality. "
Members Present: Lynn Anderson, Bill Fair, Julie Jelen, Nancy McCaffrey,
Brian Stoll
Members Absent: Anna Bohanon, Jack Gregor, Karen Vetsch
Staff Present: Sara Cahill, Beth Green, Ann Mosack, Tom Pawelk,
Angela Schumann
1. Call to Order.
Chair Brian Stoll called the meeting to order at 8:07 a.m. and declared a quorum.
2. Approve Minutes of Regular Parks & Recreation Commission Meeting from
Mav 23, 2019.
LYNN ANDERSON MOVED TO APPROVE THE MAY 23, 2019 PARKS &
RECREATION COMMISSION MEETING MINUTES. MOTION SECONDED BY
NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 4-0.
3. Approve Minutes of Special Parks & Recreation Commission Meeting from
June 27, 2019.
NANCY MCCAFFREY MOVED TO APPROVE THE JUNE 27, 2019 SPECIAL
PARKS & RECREATION COMMISSION MEETING MINUTES. MOTION
SECONDED BY JULIE JELEN. MOTION CARRIED UNANIMOUSLY, 4-0.
4. Consideration of adding to or removing items from the agenda.
None.
5. Citizens requests and comments.
Lynn Anderson led a bike group from St. Michael through Monticello and she said they
were wowed with our park system here in Monticello. Another lady approached Anderson
and said that she and her husband moved from St. Michael specifically because of the nice
parks in Monticello.
Page 1 of 5
PARKS & RECREATION COMMISSION MINUTES I JULY 2S, 2019
6. MontiArts Update.
Sue Seeger was unable to attend the meeting. She will present an update at the September
meeting. Nancy McCaffrey noted that the Relay for Voices event will be held on Saturday
at West Bridge Park. The dance portion of the event starts at 6:30 p.m.
7. MCC Update.
Ann Mosack shared the MCC Update for July, and Sara Cahill shared the programming
update (see attached).
Mosack reviewed the concept designs for the redesign of the old skate park from WSB (see
attached designs). She will have estimated costs for the redesign ready for the next meeting.
The summer Music on the Mississippi series continues tonight with the band Rhino, then
then MoeDell will be in the park on August I st. The Wright County Pour Boys will play
on Tuesday, August 6d'. There has already been a lot of buzz about the Tuesday concert so
Cahill said it will be interesting to see if the band will bring out the people on Tuesday
nights. The final music in the series is on August 22"d with Outside Recess.
8. Safe Routes to School Plan.
Angela Schumann shared the Safe Routes to School Plan as prepared by the Minnesota
Department of Transportation. In 2018, the Monticello School District reached out to the
city with concerns on School Boulevard and Fallon Avenue. The City and SHIP worked
with the school district on a grant application. The school district was awarded a MnDOT
Safe Routes to School (SRTS) planning assistance grant to hold a planning workshop and
create a plan for all five schools in the City of Monticello: Monticello Middle School,
Monticello High School, Eastview Education Center, Little Mountain Elementary, and
Pinewood Elementary. The plan provides recommendations for all five schools. Before the
City or the school district is allowed to go out for funding, it is mandatory to have a Safe
Routes to School Plan in place.
In the grant application, the district discussed the partnership with the City of Monticello
and their shared commitment to active transportation citywide. In 2011, the City created
the Parks & Pathway System Plan and is currently identifying and prioritizing sidewalk
and trail connections throughout the community. Additionally, the 2017 Monticello
Strategic Plan identifies a goal to make Monticello a more walkable and bikeable
community by connecting places and investing in people.
All recommendations in the report are intended to be on an approximate five-year timeline.
While not all of the recommendations can be implemented immediately, it is important to
achieve shorter -term successes while laying the groundwork for progress toward some of
the larger and more complex projects. The middle School serves over 1,000 students in
Page 2 of 5
PARKS & RECREATION COMMISSION MINUTES I JULY 2S, 2019
grades 6-8, and the high school serves over 1,200 students in grades 9-12 Pinewood
Elementary serves over 900 students in grades 1-5, while Little Mountain Elementary
serves over 700 students in grades 1-5. Eastview Education Center is the district's early
childhood education, pre -K and Kindergarten, and serves nearly 360 students.
The percentage of children walking or biking to school has dropped significantly within
one generation and most kids are not getting enough physical activity. Furthermore, roads
near schools are congested, decreasing safety and air quality for children. The vicious cycle
of increased traffic has lead to reduced walking and bicycling. However, studies have
shown that kids who walk or bike to school arrive alert and able to focus on school, are
more likely to be a healthy body weight, are less likely to suffer from depression and
anxiety, get most of the recommended 60 minutes of daily physical activity during the trip
to and from school, and demonstrate improved test scores and better school performance.
The Safe Routes to School movement acknowledges that infrastructure changes are
necessary for shifting school travel behavior, but are insufficient on their own. Programs
are a necessary component of any successful SRTS plan. To increase the number of
students walking and biking to school, the following programs are recommended for the
district:
• Walking School Bus/Bike Train
• Bike Club
• School Communication to Families
• Student Walk/Bike Safety Education
•
Walking/Biking Route Maps
• Community Safety Campaign
• Expanding Walk & Bike to School Day
• Expanding Remote Drop-off/Park & Walk
• Walking and Biking Field Trips
• Bike Mechanics Class/Earn-a-Bike
The information and recommendations in the plan are merely a starting point. Though
implementing them may seem overwhelming, the important thing to remember is that
anything you can do to make it safer and more comfortable for walking and biking in
Monticello, no matter how small, is a step in the right direction. This plan was adopted by
the Monticello School Board, and the full plan will be presented to the City Council on
August 12th. Once approved by council, then funds can be placed in the budget and the
CIP. Schumann said the School and the City will continue to work together. The top
priority will be the School Boulevard route from Fenning Avenue to Fallon Avenue. The
first improvements, which will begin next week, will be at Broadway & Washington with
the addition of beacons and other safety features for the school crossing.
The Parks & Recreation Commission wishes to formally express their thanks to the
Monticello School District for working so diligently on this plan with the City and doing
such a thorough job.
Page 3 of 5
PARKS & RECREATION COMMISSION MINUTES I JULY 2S, 2019
8. Ellison Park Log Shelter Replacement.
Tom Pawelk said he is looking for a recommendation for the commission to authorize
either repairing or replacing the old Log Shelter. If the determination is to replace the
shelter, Pawelk said he would like to go with the same style building as the Lions Shelter
which was installed last year; to maintain not only a cohesive look in the park that is
aesthetically pleasing, but also the benefit of the concrete structure requiring little to no
maintenance.
Pawelk explained that while sections of the shelter are failing, it has been an icon in the
community for many years. Pawelk shared pictures of the structure noting the section of
rotten logs in the bottom three rows of the shelter. The roof trusses are also slightly bowing
to the middle. The roof logs were replaced last year.
There is $95,000 in the CIP for the project to replace the 30' x 40' structure. Pawelk said
that the cost of the Lions shelter was $63,000 less electric with a lot of the work being done
in-house by Park Staff. After discussions about the pros and cons of each building, the
consensus of the Commission is for Pawelk to check into the cost of rehabbing the shelter,
with the addition of a stone wall partially up (to replace the rotted logs). Pawelk will also
ask the contractor to complete the rehab before Riverfest next year if that is the direction
the Commission ends up choosing.
9. Bertram Athletic Park Construction Update.
Tom Pawelk said that the work at Bertram has been at a stand -still for the last three weeks.
There have been problems with the heavy amounts of rain and the pond was washed out.
One of the hold-ups was getting the testing results on the clay for the pond liner, and that
took four weeks for the sample to pass. New Look contacted Pawelk and said that they will
be out first thing next week to get back on schedule. Pawelk did note that the farm fields
that were seeded with the new grass mixture have taken hold are doing well.
11. General Park Updates.
a. Riverside Cemetery Columbarium: The delivery and installation of the
columbarium is expected the first part of August. After installation, staff will begin
landscaping the area, which the addition of a polished concrete bench at the
entrance. Spaces will be open for sale by September.
12. Discussion of added items.
None.
Page 4 of 5
PARKS & RECREATION COMMISSION MINUTES I JULY 2S, 2019
13. Next regular meeting scheduled for September 26, 2019.
The next regular Parks Commission Meeting is scheduled for September 26, 2019, at
8:00 a.m. in the Public Works Conference Room.
17. Adjourn.
Meeting adjourned 9:02 a.m.
RECORDED BY: Cometh C1gracn
DATE APPROVED:
ATTEST:
Page 5 of 5
OF
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MONTICELLO COMMUNITY CENTER
Transactions and visits
Year to date (06.30.19), the MCC processed 45,637 transactions compared to 50,622 transactions
last year. The MCC year to date revenue is down from the previous year by $31,421, totaling
$999,288. We are down wedding rentals and swimming lesson program fees. Year to date
membership visits are up by 1,120, totaling 75,981 visits. Members are at a total of 5,032
compared to 5,619 last year at this time.
MCC 6/30 YTD Activity
MCC 6/30 Members
100000
6000
80000
5000
60000
4000
40000
3000
20000
2000
0
YTD YTD Member
1000
Transactions Visits
0
0 2017 0 2018 0 2019 0 2017 0 2018 0 2019
Program updates
MCC 6/30 YTD
Revenue
$1,500,000
$1,000,000
$500,000
■2017 0 201 0 201
The MCC now has a new outdoor sign and the landscaping has been refreshed with the removal
of some old trees in the front of the building. We are looking into some large planters to
replace the trees.
I'm working with USAquatics to get the bidding documents posted for the MCC waterslide
project.
We met with WSB and reviewed various design concepts for the possible skate park renovation.
I will present the final concept idea with cost estimates to the City Council at my MCC budget
presentation on August 12.
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CHAPTER 6 PARKS, AND RECREATION AND ARTS COMMISSION
SECTION:
2-6-1:
Name of Commission
2-6-2:
Authorization
2-6-3:
Membership
2-6-4:
Term of Office
2-6-5:
Attendance
2-6-6: Vacancy
2-6-7: Officers
2-6-8: Meetings
2-6-9: Quorum
2-6-10: Duties of the Commission
2-6-11: Amendments
2-6-12: Compensation
2-6-1: NAME OF COMMISSION: The name of the organization shall be the Monticello
Parks, Recreation and Arts Commission.
2-6-4-2: PURPOSE—AUTHORIZATION: AThe Parks, and Recreation and Arts Commission is
hereby established to serve as an advisory commission to the City Council.
(#664, 4/10/17)
2-6--23: MEMBERSHIP: The Monticello Parks and Recreation Commission shall consist of
seven (7) regular members to be appointed by the City Council of Monticello. Said
commission shall consist of no more than one member who is not a resident of the city.
Any non-resident appointed to the commission must reside in the Orderly Annexation
Area. (#664, 4/10/17)
2-6-34: TERM OF OFFICE: The term of the regular members shall be for three (3) years and
shall be staggered so that no more than two members' terms expire in a given year. All
regular terms shall expire at the first City Council meeting of the new calendar year.
2-6-45: ATTENDANCE: It is the City Council's intention to encourage Parks Commission
members to attend all Parks Commission meetings. Should any Parks Commission
member be absent for more than three meetings in a calendar year, that member be
subject to replacement by the City Council.
2-6-56: VACANCY: Any vacancy in the regular or at large membership shall be filled by the
City Council, and such appointee shall serve for the unexpired term so filled.
MONTICELLO CITY CODE TITLE 2/CHAPTER 6/PAGE l
2-6-67: OFFICERS:
(A) Elections. The City Parks and Recreation Commission shall elect at its January
meeting from its membership a chair, vice chair, and a secretary who shall serve
for a term of one year and shall have such powers as may be prescribed in the
rules of said commission.
(B) Duties of Chair. The chair shall preside at all meetings of the Parks and
Recreation Commission and shall have the duties normally conferred and
parliamentary usage of such officers.
MONTICELLO CITY ORDINANCE TITLE II, CHAPTER 6, PAGE I
(C) Duties of Vice Chair. The vice chair shall act for the chair in his absence.
(D) Duties of Secretary. A secretary may be appointed who is not a member of the
Parks and Recreation Commission but can be employed as a member of city
staff. The secretary shall keep the minutes and records of the commission; and
with the assistance of staff as is available shall prepare the agenda of the regular
and special meetings for commission members, arrange proper and legal notice
of hearings when necessary, attend to correspondence of the commission, and
other duties as are normally carried out by a secretary.
2-6--78: MEETINGS:
(A) Regular meetings shall be held on a date established by the Parks and Recreation
Commission. In the event of a conflict with a holiday or special events, a
majority at any meeting may change the date and location of the meeting. The
meeting shall be open to the general public.
2-6-.99: QUORUM: A majority of the total Parks and Recreation Commission members shall
constitute a quorum for the transaction of business.
2-6-910: DUTIES OF THE COMMISSION: It shall be the duty of the commission, with staff
assistance, to study and provide information to determine the city's needs for parks
facilities and open space needs of the city along with recommendations for recreation
activities and programming including general and specific development standards and
criteria for evaluating specific sites.
(#664, 4/10/17)
2-6-4-011: AMENDMENTS: This ordinance may be amended as recommend by the majority vote
of the existing membership of the Parks and Recreation Commission and only after
majority vote of the City Council.
(#203, 2/11/91)(#664, 4/10/17)
MONTICELLO CITY CODE TITLE 2/CHAPTER 6/PAGE 2
2-6-12: COMPENSATION: Compensation of members of the Commission shall be as set forth
in the City Code for Fee Schedule.
MONTICELLO CITY CODE TITLE 2/CHAPTER 6/PAGE 3
I
RIVERSIDE CEMETERY
RULES ®ULATIONS
Est. 2001
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CITY OF MONTICELLO
RIVERSIDE CEMETERY
RULES & REGULATIONS
Est. 2001
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CITY OF MONTICELLO
RIVERSIDE CEMETERY
RULES & REGULATIONS
Est. 2001
6. INTERMENTS:
6.1 Deed/Certificate owners are granted only the right of interment in their columbarium
niche, ossuary space or cemetery grave. The City of Monticello reserves the right to refuse to
permit the interment of anyone who is not at the time the owner of the lot, or a relative of the
owner, by blood or marriage. Permission, in writing, and with the seal of a Notary Public, of
the grave owner must accompany all requests for permits to bury persons not members of the
immediate family of the grave owner.
6.2 At least forty-eight (48) hour notice shall be given prior to the time set for the funeral
service to assure a timely grave opening.
6.3 City Holidays are as follows: New Year's Day, Martin Luther King Jr Day, President's
Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving
Day and the day after Thanksgiving, % day — Christmas Eve and Christmas Day. If a family
chooses a burial the day following a holiday—the family will be charged the Public Works Labor
fee as stated in the most current fee schedule for time spent preparing for burial.
6.4 No casket shall be interred in the cemetery unless it is enclosed in a concrete vault or
box. Ashes must be placed in a container prior to burial.
6.5 Should the grave owner or funeral director fail or neglect to designate the location, the
City of Monticello reserves the right to make the interment in a location designated by the
City. The City will not be responsible for any order given by telephone, or for any mistake
occurring from the want of precise, proper instructions as to the particular location within a
plot where interment is desired.
6.6 Interments are for the purpose of the human dead only. No pets, jewelry, artifacts, or
other material items will be allowed to be buried.
6.7 The City will not be liable for the interment permit, nor the identity of the person
sought to be interred.
6.8 No interment of more than one body shall be made in one grave, except in the
following cases:
6.8.1 One adult and one child or infant.
6.8.2 Two infants or children.
6.8.3 Two urns of ashes.
6.8.4 One adult and one urn of ashes.
6.8.5 Two cremated remains —one urn.
6.9 The cost of interments, including burial of ashes, shall be set by the City.
6.10 Payment in FULL of all fees, must be made prior to burial.
F:ADMIN\\WORDPROC\RIVERSID\RULES.FRM: -PAGE 4 of 1 1 -