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Parks, Arts and Recreation Commission Agenda Packet 12-05-2019Parks, Arts & Recreation Commission Agenda: 12/05/2019 AGENDA REGULAR PARKS, ARTS & RECREATION COMMISSION MEETING December 5, 2019 — 8:00 A.M Monticello Public Works Office "To enhance community pride through developing and maintaining city parks with a high standard of quality. " 1. Call to Order. 2. Approve Minutes of Regular Parks Commission Meeting, September 26, 2019. 3. Approve Minutes of Special Parks & Recreation Commission Meeting, November 6, 2019. 4. Consideration of adding items to the agenda. 5. Citizen's requests and comments. 6. Great River Regional Trail Presentation and Authorization for Approval of Resolution Supporting Regional Park or Trail Designation Application in Greater Minnesota. 7. MontiArts Year End Summary. (SS) 8. MCC Update. (AM/SC) 9. Bertram Chain of Lakes Athletic Park Update from Special Council Workshop. (TP) 10. General Park Updates. (TP) a. Ellison Park Log Shelter b. Other 11. Motion to adjourn. 1 PARKS & RECREATION COMMISSION MINUTES I SEPT 26, 2019 MINUTES PARKS & RECREATION COMMISSION MEETING THURSDAY SEPTEMBER 26, 2019 - 8:00 A.M. "To enhance community pride through developing and maintaining City parks with a high standard of quality. " Members Present: Lynn Anderson, Bill Fair, Jack Gregor, Julie Jelen, Nancy McCaffrey, Brian Stoll, Karen Vetsch Members Absent: Anna Bohanon Staff Present: Sara Cahill, Beth Green, Ann Mosack, Tom Pawelk, Angela Schumann 1. Call to Order. Chair Brian Stoll called the meeting to order at 8:00 a.m. and declared a quorum. 2. Approve Minutes of Regular Parks & Recreation Commission Meeting from July 25, 2019. NANCY MCCAFFREY MOVED TO APPROVE THE JULY 25, 2019 PARKS & RECREATION COMMISSION MEETING MINUTES. MOTION SECONDED BY JACK GREGOR. MOTION CARRIED UNANIMOUSLY, 4-0. 3. Consideration of adding to or removing items from the agenda. None. 4. Citizens requests and comments. None. 5. MontiArts Update. Tom Pawelk shared an update from Sue Seeger for MontiArts. Seeger is out of town attending a rural arts and culture summit on a full scholarship from CMAB. 6. MCC Update. Ann Mosack shared the MCC Update for September, and Sara Cahill shared the programming update (see attached). Mosack also noted that the pool will be closed from 10/7-10/31 for the installation of a new slide and resurfacing of the spas. Karen Vetsch requested Mosack to bring a quarterly update of the suggestions and the resolutions from the suggestion box at the MCC to the commission meetings. Page 1 of 4 PARKS & RECREATION COMMISSION MINUTES I SEPT 26, 2019 7. Review petition for neighborhood ice rink in Hunters Crossing Development. Tom Pawelk said he received a petition from a resident on Fairhill Lane signed by residents of the Hunters Crossing Development requesting an ice rink in their neighborhood (on the outlot under the power line easement). While the commission sees the value to the neighborhood for such an amenity, the consensus of the commission is to deny the request at this time as it could open up requests for other areas and set a precedent. At this time, the Parks Department does not have the resources for this and, furthermore, if another skating rink is added to the community the consensus is that it should be placed in a public park. Pawelk said that the skating rink at West Bridge Park will not be flooded this year and that staff will be doing more at 4th Street Park this year for skating. 8. Consideration of Amendments to City Ordinance Title II, Chapter 6, Name of Commission and Compensation of Members. Tom Pawelk said that he received a request from Vice -Chair Gregor to discuss changing the name of the Parks & Recreation Commission, to Parks, Recreation and Arts Commission, and also a request for commissioners to receive a stipend for attending meetings. Discussion followed. Consensus of the group is for the membership to remain being an unpaid volunteer position. All members noted that they enjoy serving on the commission and giving back to the community in that way. JACK GREGOR MOVED RECOMMEND CHANGING THE NAME OF THE COMMISSION TO THE PARKS, RECREATION AND ARTS COMMISSION. MOTION SECONDED BY NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 6-0. 9. Consideration of Amendment to Riverside Cemetery Rules and Regulations to allow companion cremation burials in urns. Tom Pawelk said that the trend in burials is moving towards cremation interments. The proposal is to amend Section 6.8 of the Rules & Regulations to allow burials of more than one body in one grave, to add 6.8.5 Two cremated remains in one urn, in one grave. JULIE JELEN MOVED TO RECOMMEND THE AMENDMENT OF THE RIVERSIDE CEMETERY RULES & REGULATIONS TO ADD ITEM 6.8.5 TO SECTION 6.8; TO ALLOW TWO CREMATED REMAINS IN ONE URN, IN ONE GRAVE. MOTION SECONDED BY JACK GREGOR. MOTION CARRIED UNANIMOUSLY, 6-0. 10. Ellison Park Log Shelter Renovation Update. Tom Pawelk said he met with three contractors to get quotes for renovating the log shelter at Ellison Park. Two of the contractors were not interested in the renovation but the third contractor was extremely knowledgeable and willing to work with the city on the Page 2 of 4 PARKS & RECREATION COMMISSION MINUTES I SEPT 26, 2019 renovation. The contractor, Majestic Log Homes and Products from Becker, will complete the log shelter renovation in 2020 before Riverfest. Pawelk said he reached out to the Ellison family to see if they would be interested in funding the renovation and he said they may be interested in covering half the cost. Pawelk shared a detailed report from the contractor with the commission showing the estimated cost at $55,050. The renovation will extend the life of the log shelter for another 50 years. The shelter will be closed as soon as last rental is done in October and it will remain closed until the renovation process is complete. City staff will be assisting the contractor with portions of the renovation, including the replacement of the roof trusses. 11. Bertram Athletic Park Construction Update. Tom Pawelk said the project is 75% complete and he gave a tour earlier this week to the IEDC and some members of the Parks & Recreation Commission. Pawelk will give another tour on Friday, October 4, after the Bertram Chain of Lakes Advisory Council Meeting, probably around 9 o'clock or shortly thereafter. Items remaining to be completed are the native seeding, additional grading in the stormwater pond, trail work, and blacktopping the entrance. New Look Contracting will be wrapping everything up in November. City staff will plan an open house/ribbon cutting event prior to the start of the soccer season in 2020. Discussion ensued about the potential build -out the athletic complex sooner rather than waiting and building it in phases. Discussed some potential funding options. The commission came to a unanimous decision to hold a joint workshop with the City Council to discuss phasing the park vs. a full build -out and funding options for the construction. It was suggested that the group could potentially use their December meeting for this workshop. 12. General Park Updates. a. Riverside Cemetery Columbarium: Tom Pawelk will give a tour of the new columbarium at the cemetery after the meeting. 13. Discussion of added items. None. 14. Next regular meeting scheduled for December 5, 2019. The next regular Parks Commission Meeting is scheduled for December 5, 2019, at 8:00 a.m. in the Public Works Conference Room. Page 3 of 4 PARKS & RECREATION COMMISSION MINUTES I SEPT 26, 2019 15. Adjourn. Meeting adjourned 9:35 a.m. RECORDED BY: o`�eth C1 reen DATE APPROVED: ATTEST: Page 4 of 4 PARKS & RECREATION COMMISSION MINUTES - SPECIAL MEETING I NOVEMBER 6, 2019 MINUTES SPECIAL PARKS & RECREATION COMMISSION MEETING WEDNESDAY NOVEMBER 6, 2019 - 7:30 A.M. "To enhance community pride through developing and maintaining Cityparks with a high standard of quality. " Members Present: Lynn Anderson, Anna Bohanon, Bill Fair, Julie Jelen, Nancy McCaffrey Members Absent: Jack Gregor, Brian Stoll, Karen Vetsch Staff Present: Beth Green, Matt Leonard, Jeff O'Neill, Angela Schumann 1. Call to Order. Nancy McCaffrey called the meeting to order at 7:30 a.m. and declared a quorum. 2. Consideration to review for recommendation park dedication requirements for the proposed Deephaven Residential Subdivision. Angela Schumann is requesting a formal recommendation related to park dedication requirements for Deephaven, a proposed 165 -unit multi -family residential plat which is approximately 16 acres. The developer proposed to re -guide and rezone to PUD only the planned residential multi -family portion of the site, which is approximately 8.49 acres. The balance of the property will retain its current B-4 (Regional business) zoning and is planned for commercial projects along the Cedar and Chelsea street frontages The subject site is located south of Chelsea Road, between Cedar Street and Edmonson Avenue. The city has undertaken a study of a broader 100 -acre area from Chelsea Road to School Boulevard and from Cedar Street to Edmonson. A development layout for this broader area has emerged with support for a common water feature amenity, combining the required stormwater ponding and park dedication requirements to benefit the current Deephaven project, future commercial development along Cedar and School Boulevard, a framework for other multi -family in the district along Edmonson, where competitive commercial values are less likely to be realized. The Deephaven site has been laid out around this central pond amenity along the south boundary of the plat. This pond is proposed to serve all stormwater requirements of the residential and commercial sites within the plat, including water quality, quantity/retention, and infiltration. The larger planning context anticipates that the pond would be lined to hold water, be constructed and planted as an attractive water amenity, and be able to be expanded to and through properties to the south, acting as a common amenity for the entire district. Staff recommendation for the Deephaven project includes proposing a connection from the residential site to the external portion of the project, anticipated to be a common open space or plaza at the corner of Cedar Street and Chelsea Road which will serve as a Page 1 of 2 PARKS & RECREATION COMMISSION MINUTES - SPECIAL MEETING I NOVEMBER 6, 2019 visible gateway to the area. Although it is proposed that the developer receive credit for the land area, it is proposed that the land be platted as an outlot retained by the developer. This outlot would be developed at a later time in coordination with the developer as an entrance amenity for the development. An easement for public use will be required. It is proposed that the developer complete a pathway extension from the residential site to the plaza with construction of the second multi -family building. Land area credit for a 30' pathway easement is proposed. The developer's plan illustrates a trail connection between the east and west parking areas, along the north side of the pond. The extension of the trail connections from this connection and alongside the east and west sides of the pond are also proposed for land area credit at 20' in width. These pathways are required to be constructed with the first building. It would be proposed that the developer receive both land and construction cost credit for a 10' paved pathway for these two components. The northerly portion of the trail around the pond is not eligible for credit as this is an internal connection. The City's park dedication ordinance indicates that the City shall not accept park dedication credit for land within a drainage and utility easement for stormwater management. As such, the stormwater pond area is not eligible for credit. The proposed residential portion of the Deephaven plat is 8.49 acres. An 11% land dedication requirement requires a total land dedication of .93 acres. The cash dedication would be based upon the value of the raw land at the time of final plat. Based on the 2019 taxable market value, the cash in lieu equivalent is approximately $87,098.22. In summary, the development proposed would include a combination of land dedication for the plaza and pathway corridors, as well as application of credit for constructions costs for the noted pathway segments on the west and east side of the ponds. Any differential between the amount of land and construction costs in total and the I I% requirement will be applied either as a credit to the developer (if the amount is in excess of the requirement), or as required to be paid as cash -in -lieu. LYNN ANDERSON MOVED TO RECOMMEND A COMBINATION OF LAND AREA AND CASH IN LIEU PARK DEDICATION FOR THE DEEPHAVEN PLAT, TO INCLUDE THE PLAZA SPACE, NORTHERLY PATHWAY CONNECTION, EAST AND WEST POND PATHWAY EXTENSIONS, AND EDMONSON CONNECTION. MOTION SECONDED BY JULIE JELEN. MOTION CARRIED UNANIMOUSLY, 4-0. 17. Adiourn. Meeting adjourned at 8:02 a.m. RECORDED BY: teeth &rcen DATE APPROVED: ATTEST: Page 2 of 2 PUBLIC ENTITY (CITY OR COUNTY) RESOLUTION NO. RESOLUTION SUPPORTING REGIONAL PARK OR TRAIL DESIGNATION APPLICATION IN GREATER MINNESOTA: Park or trail name: Great River Regional Trail Location: Wright County Date of Resolution: Check below as identified on application: X Joint Applicant/Partner (City] BE IT RESOLVED that (Name of City) as a joint applicant, formally supports and authorizes Wright County to submit the Great River Regional Trail on behalf of the partnership, for Designation as a Regional Park or Trail in Greater Minnesota. BE IT FURTHER RESOLVED that as a joint applicant we are fully aware of the information provided in the application and associated responsibilities, including long- term commitments as defined in the application and related master plan and supporting information as submitted. BE IT FURTHER RESOLVED that, should The Great River Regional Trail receive formal designation as a Regional park or trail in Greater Minnesota by the Commission, that as the joint applicant we have the legal authority to enter into formal designation and funding agreements with the Commission for the referenced park or trail. BE IT FURTHER RESOLVED that (Name of City) certify they will comply with all applicable laws and regulations associated with regional designation and any future grant funding for their respective portions of any project. I CERTIFY THAT the above resolution was adopted by the listed lead applicant and joint applicant(s)/partner(s) Board or Council. By Date [Authorized representative's name and title] Witnessed: Date [Witness name and title]