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Parks, Arts and Recreation Commission Agenda 01-23-2020Parks, Arts & Recreation Commission Agenda: 1/23/2020 AGENDA REGULAR PARKS, ARTS & RECREATION COMMISSION MEETING JANUARY 23, 2020 — 8:00 A.M Monticello Public Works Office "To enhance communitypride through developing and maintaining city parks with a high standard of quality." 1. Call to Order. 2. Approve Minutes of Regular Parks Commission Meeting, December 5, 2019. 3. Consideration of adding items to the agenda. 4. Citizen's requests and comments. 5. PARC Interviews: a. 8:15: Maria Peterson b. 8:30: Dawn Larson c. 8:45: Jaclyn Prall 6. MontiArts Update. (SS) 7. MCC Update. (AM/SC) 8. Consideration to review for recommendation park dedication requirements for the proposed Monticello Business Center 8th Addition residential subdivision. (AS) 9. General Park Updates. (TP) a. Bertram Athletic Complex b. Montiview Mountain Bike Race c. Other 10. Discussion of Added Items. 11. Adjourn. 1 PARKS, ARTS & RECREATION COMMISSION MINUTES I DEC S, 2019 MINUTES PARKS, ARTS & RECREATION COMMISSION MEETING THURSDAY DECEMBER 5, 2019 - 8:00 A.M. "To enhance communitypride through developing and maintaining City parks with a high standard of quality. " Members Present: Lynn Anderson, Anna Bohanon, Jack Gregor, Julie Jelen, Nancy McCaffrey Members Absent: Bill Fair, Brian Stoll, Karen Vetsch Staff Present: Sara Cahill, Beth Green, Matt Leonard, Ann Mosack, Jeff O'Neill, Tom Pawelk, Angela Schumann Others Present: Sue Seeger, Ben Lundquist and Ali Yaeger from MontiArts, Gabrielle Grinde from HKGI 1. Call to Order. Vice -Chair Jack Gregor called the meeting to order at 8:05 a.m. and declared a quorum. 2. Approve Minutes of Regular Parks & Recreation Commission Meeting from September 26, 2019. LYNN ANDERSON MOVED TO APPROVE THE REGULAR PARKS & RECREATION COMMISSION MEETING MINUTES FROM SEPTEMBER 26, 2019. MOTION SECONDED BY NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 5-0. 3. Approve Minutes of Special Parks & Recreation Commission Meeting from November 6, 2019. NANCY MCCAFFREY MOVED TO APPROVE THE SPECIAL PARKS & RECREATION COMMISSION MEETING MINUTES FROM NOVEMBER 6, 2019. MOTION SECONDED BY LYNN ANDERSON. MOTION CARRIED UNANIMOUSLY, 5-0. 4. Consideration of adding to or removing items from the agenda. a. Commission Reappointments: Commissioners up for reappointment include Jack Gregor, Julie Jelen and Karen Vetsch. Page 1 of 4 PARKS, ARTS & RECREATION COMMISSION MINUTES I DEC S, 2019 NANCY MCCAFFREY MOVED TO RECOMMEND REAPPOINTMENT OF COMMISSION MEMBERS GREGOR, JELEN AND VETSCH FOR ANOTHER 3 -YEAR TERM TO THE PARKS, ARTS & RECREATION COMMISSION. MOTION SECONDED BY LYNN ANDERSON. MOTION CARRIED UNANIMOUSLY, 5-0. b. Resignation of Anna Bohanon: Due to increased work demands, Commission Member Bohanon submitted her resignation for approval. LYNN ANDERSON MOVED TO APPROVE THE RESIGNATION OF COMMISSION MEMBER BOHANON FROM THE PARKS, ARTS & RECREATION COMMISSION. MOTION SECONDED BY NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 5-0. 5. Citizens requests and comments. None. 6. Great River Regional Trail Presentation and Authorization for Approval of Resolution Supporting Regional Park or Trail Designation Application in Greater Minnesota. City Administrator Jeff O'Neill introduced Gabrielle Grinde from the consulting firm HKGI, the landscape architect working on the Great River Regional Trail Master Plan. Grinde shared a detailed presentation with the group followed by a Q & A session. Grinde noted that this important planning project represents a collaborative effort between Monticello, Clearwater, Otsego, and Wright County and sets the stage for obtaining State Legacy funding and subsequent development of this regional trail corridor over time. The report was created to satisfy future successful grand funding application requirements. The development of this plan is consistent with the City of Monticello Comprehensive Planning effort, which most likely will include pathway and trail development as a critical quality of life infrastructure. Information within this plan will help shape trail investments within Monticello, which may be eligible for Legacy Funding. In reviewing the document, it should be noted that the full price for land acquisition and construction is estimated at $39 million. Rather than submitting the entire trail for funding, sections of trail will be prioritized and submitted for grant funding as opportunities arise. ANNA BOHANON MOVED TO RECOMMEND APPROVAL OF A RESOLUTION SUPPORTING THE REGIONAL TRAIL DESIGNATION APPLICATION IN GREATER MINNESOTA, KNOWN AS THE GREAT RIVER REGIONAL TRAIL. MOTION SECONDED BY NANCY MCCAFFREY. MOTION SECONDED BY NANCY MCCAFFREY. MOTION CARRIED UNANIMOUSLY, 5-0. Page 2 of 4 PARKS, ARTS & RECREATION COMMISSION MINUTES I DEC 5, 2019 7. MontiArts Update. Sue Seeger introduced Ben Lundquist and Ali Yaeger as two individuals who have been instrumental in advocating for MontiArts. Lundquist is working on the Humans of Monticello project and he also started the Open Mic Nights on the second Saturdays of the month. Yaeger facilitates the Open Studio Nights on Wednesdays where intermediate level adult and teen artists come out to work on their own projects and inspire one another. Seeger then shared a video outlining all of the programs, progress and happenings at MontiArts in 2019, and reminded the Commission about the Unsilent Night glow parade on December 15th from 4-6 p.m. Seeger also shared upcoming events and projects planned for 2020, including the glow lantern event in February, the Community Art Show in May, and the Riverfest Parade with the "Art Car" in July. There are two grants being submitted this year to CMAB (Central Minnesota Arts Board); one from the school district for the teen art club, and the other grant is for a concrete art project which would pay for an artist to hold a workshop for 16 weeks. The Commission thanked Seeger for all of her hard work, dedication and creativity in making MontiArts a success in such a short period of time. 8. MCC Update. Ann Mosack shared the MCC Update for November, and Sara Cahill shared the programming update (see attached). The main project upcoming in 2020 will be replacing the aging roof as it has begun leaking. Staff is working with the City Engineer on putting together an RFP for the roof repairs. 9. Bertram Chain of Lakes Athletic Park update from Special Council Workshop. Tom Pawelk said the City Council participated in a tour of the athletic complex. A new needs assessment for the park is planned for 2023. Discussion followed regarding funding and prioritization of all future park projects. Planned for 2020 will be the turn lanes from the athletic complex onto Briarwood Avenue. This will be a joint project in conjunction Wright County's pavement project and planned improvements to the regional park entrance for access to the future campground. 10. General Park Updates. a. Ellison Park Log Shelter: Tom Pawelk said that the shelter is closed for the season while construction is underway. The contractor is building the roof trusses by hand and then staff will help to set the trusses. b. Other: Park Staff has been working on building the bridge over the stormwater outfall on the Riverwalk Trail. Page 3 of 4 PARKS, ARTS & RECREATION COMMISSION MINUTES I DEC 5, 2019 11. Next retular meeting scheduled for January 23, 2020. The next regular PARC meeting is scheduled for January 23, 2020, at 8 a.m. in the Public Works Conference Room. 15. Adiourn. NANCY MCCAFFREY MOVED TO ADJOURN THE MEETING AT 10:25 A.M. MOTION SECONDED BY LYNN ANDERSON. MOTION CARED UNANIMOULSY, 4-0. RECORDED BY: cSF9a r C)grcen DATE APPROVED: ATTEST: Page 4 of 4 MontiArts Update Quick photo review Key projects (ongoing): Open Mic Potlucks MCAD intern Creative Core group 2020 projects: Open Studio Nights, Humans Of Monticello, Second Sat Grants being scored today for concrete art and teen art club Unsilent Night 12/15 Feb Glow Event Community art show in May Riverfest parade Public Art Grant in spring for the off street parking lot behind corner stone Hallie's Street art project Artist residency grants Montiarts/ Humans pop-up /satellite events Sculpture project Montiarts Website Regular monthly meetings with Rachel Montiarts being worked into city hall's staff workflow a bit (more support) Many more— wood fish, cd mural, skylight in MCC, tons we can add, but we need more help! CITY OF MONTICELLO COMMUNITY CENTER Transactions and visits Year to date (10.31.19), the MCC processed 64,298 transactions compared to 70,110 transactions last year. The MCC year to date revenue is down from the previous year by $23,762, totaling $1,399,732. This is largely due to the pool being closed for the slide and spa projects. Year to date membership visits are up by 488, totaling 111,688 visits. Members are at a total of 4,821 compared to 5,220 last year at this time. We had 196 members renew this month and 73 new members. MCC 10/31 YTD Activity MCC 10/31 YTD Revenue 150000 — $1,500,000 100000 50,000 � $1,000,000 0 $500,000 YTD YTD Member Transactions Visits $- ■ 2017 ■ 2018 ■ 2019 MCC 10/31 Members 6000 4000 2000 0 ■ 2017 ■ 2018 ■ 2019 Program updates ■ 2017 ■ 2018 ■ 2019 Check out our new waterslide!! The pool and slide reopened Friday, November 1, as scheduled. Pictures attached.