City Council Agenda Packet 04-11-2005
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AGENDA
REGULAR MEETING - MeNTICELLe CITY CeUNCIL
Monday April 11, 2005 - 7 p.m.
Notice: Closed meeting at 6 p.m. on acquisition of property for CSAH 18/1-94 Interchange
followed by open meeting discussion of the project (Approximately 6:15)
Mayor:
Clint Herbst
Council Members:
Glen Posusta, Wayne Mayer, Tom Perrault and Brian Stumpf
1. Call to Order and Pledge of Allegiance.
2A. Approve minutes of March 28, 2005 regular Council meeting. Ii I/~ 1t. 7
B. Approve minutes of April 4, 2005 Special ~ng. ~ ~ I tj /..... r
3. ,.consideration of adding items to the agenda. ~f,r r%, . ( Mh// v
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C:;:r~ Mi~~0~t~;;;:7~ts; comPlain~ r::~~ .
J. ' \(Consel'n agenda. v'd.-ntd 1'~/f'( ht.(.~
. A. Consideration of new hires and departures. foJ-.. )" r 1l~ r &
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B.
Consideration of approving credit application Monticello Office Products
c.
Consideration of approving request for a temporary charitable gambling license for the
Monticello Girls Fast pitch Association.
D.
Consideration of transfer of off sale non-intoxicating liquor license for Maus Foods.
Consideration of approving plans and specifications for Trunk Sanitary Sewer Project
No. 2000-12C and authorize advertisement for bids. 0' t1 S ~
Consideration of renewal of liquor licenses for 2005-2006.
Consideration of a resolution accepting Poplar Hill petition for annexation and
authorizing annexation under the terms of the City/Township joint agreement governing
annexation. \}I(rA "If) -\'~ l.4.M'\~ ~r.JlI'" ~("'-t ~~f
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Consideration of amendment to the Zoning (Jrdinance regulation relating to relocation of
lawful non-conforming billboard signs. Applicant: City of Monticello vi"'" --t
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Consideration of request from Methodist Church to rename drive serving water tower
site.
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Agenda
Monticello City Council
April II , 2005
Page Two
J. REMOVED FROM AGENDA.
K. REMOVED FROM AGENDA
L. Consideration of authorizing feasibility study for development of service road extending
from Washington Avenue to Jameson property.
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M.
Consideration of Negative Declaration of Need for an EIS for Poplar Hill residential
development. IJJ VA ~ ~
Consideration of catering kitchen improvements for the Community Center. ~ H~)'
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'Q..DiI' P. Consideration ofrevisions to language in orderly annexation agreement.
6. Consideration of items removed from the ~elt:r ~nda for discussion.
N.
Consideration of making a contribution of$5,000 toward installation of ballfield lighting
at the high school ballfield.
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7.
Public Hearing on School Boulevard Sidewalk and Median Improvements (Deegan Avenue to
Edmonson Avenue) City Project No. 2004-31 C and ordering improvement. ~
Public Hearing on Chelsea Road Extension (90'" Street to CSAH 39), School Boulevard (Chelsea
Road to 1330 feet south) and Northwest Lift Station and Forcemain, city Project No. 2005-11 C,
ordering improvement, approving plans and specifications and ordering advertisement for bids.
8.
9. Public Hearing on School Boulevard Extension (Deegan Avenue to 90th Street NE), City Project
No. 2005-02C and ordering improvement.
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10. Consideration of accepting bids for fire tanker.
11. Consideration of approving plans and specifications and ordering advertising for bids for Hillside
Farms Storm Sewer Outlet, City Project No. 2004-7C.
12. Consideration of reviewing bids and awarding contract for School Boulevard Sidewalk
Improvements, Project No. 2004-31 C.
] 3. Consideration of a request for approval to research resources and quotes to study the benefits of a
fiber optic backbone throughout the City of Monticello, and the public-private methods by which
this can be achieved.
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14.
Consideration of a tag system for excess garbage pickup at curbside.
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Agenda
Monticello City Council
April II, 2005
Page Three
15. Consideration of approving plans and specifications and advertising bids for parking lot
improvements for Pioneer Park, Groveland Park, Block 35 Parking Lot, and parking lot adjacent
to the present Monticello Library site.
16. Consideration of sending two city representatives on a five day trip to Europe (Denmark and
Switzerland) to review biosolids treatments.
17. Consideration of approving payment of bills for April.
18. Adjourn.
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Council Minutes ~ 3/28/05
MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
. Monday March 28, 2005 - 7 p.m.
Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian
Stumpf.
Members Absent: None
I. Call to Order and Pledl!:e of Allel!:iance.
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge
of Allegiance was said.
2A. Approve minutes of March 14,2005 rel!:ular Council meetinl!:.
Tom Perrault noted two corrections: 1) Agenda Item #5M - Glen Posusta seconded the motion
and the motion passed unanimously; 2) Agenda Item #1 I-Kramer House - Tom Perrault voted
in opposition on the motion.
TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE MARCH 14,2005
REGULAR COUNCIL MEETING WITH THE CORRECTIONS NOTED. GLEN POSUSTA
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
. 2B. Approve minutes of March 14.2005 Workshop meetinl!:.
GLEN POSUSTA MOVED TO APPROVE THE MINUTES OF THE MARCH 14.2005
WORKSHOP MEETING. TOM PERRAULT SECONDED THE MOTION. MOnON
CARRIED UNANIMOUSLY.
3. Consideratio'n of addinl!: items to the al!:enda.
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Glen Posusta added a discussion of the Motor Vehicle Building to the agenda. Brian Stumpf
asked that agenda items #10 and #11 be moved to the consent agenda. Tom Perrault requested
that item #11 remain on the regular agenda.
4. Citizen comments. petitions, requests and complaints.
Mayor Herbst noted that a number of residents were present concerning the feasibility report
for the Chelsea Road Extension and he stated they would have an opportunity to speak on that
item when it came up for discussion.
5. Consent Al!:enda.
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A. Consideration of new hires and departures. Recommendation: Ratify the hires and
departures for the MCC and Liquor Store as identified.
Council Minutes - 3/28/05
B.
Consideration of approving appointment of EDA Commissioner. Recommendation:
Approve the appointment of Susie W ojchouski as commissioner of EDA with her term
to expire in December 2008.
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C. Consideration of renewing uniform contract with Aramark Uniform Service.
Recommendation: Approve a new contract ",,'ith Aramark Uniform Service for two
years beginning April 29, 2005 based upon rates contained in the proposal at an
estimated annual cost of$6,750 excluding tax.
D. Consideration of accepting feasibility report and setting a public hearing date for the
Chelsea Road Extension (90th Street to CSAH 39), School Boulevard (Chelsea Road to
1,330 feet south) and Northwest Lift Station and Forcemain, City Project No. 2005-
II C. Recommendation: Accept the feasibility report for City Project No. 2005-11 C
and set the public hearing for April 11,2005.
E. Consideration of adopting a resolution requesting MnDOT to install advanced
intersection signing on TH 25 for Dundas Road, City Project No. 2005-19C.
Recommendation: Adopt the resolution requesting MnDOT to install advanced
intersection signing on TH 25 for Dundas Road.
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F. Consideration of accepting feasibility report and ordering public hearing for
School Boulevard Sidewalk and Median Improvements (Deegan A venue to Edmonson
Avenue), City Project No. 2004-31 C. Recommendation: Accept the feasibility report
and order the public hearing for April] 1,2005.
G.
Consideration of adopting first amendment to the Otter Creek Pre-development
Agreement. Recommendation: Move to adopt the Otter Creek Pre-development
agreement relating to design and funding of storm sewer facilities.
H. Consideration of approving plans and specifications and authorizing advertisement for
bids for the Trunk Sanitary Sewer Extension, Southeast Interceptor/Bondhus Segment
and Appurtenant Improvements, City Project No. 2000-12C. Recommendation:
Adopt a resolution approving plans and specifications and authorizing advertisement for
bids for the Trunk Sanitary Sewer Extension, Southeast InterceptorIBondhus Segment
and Appurtenant Improvements, City Project No. 2000-12C.
1. Consideration of calling for a special meeting on CSAH 18/1-94 Interchange, City
Project No. 2004-0 I C. Recommendation: Move to call for a special meeting on the
CSAH 18/1-94 Interchange, City Project No. 2004-01C to be held on April 4, 2005 at
5:00 p.m.
Wayne Mayer asked that items #5C, #5D and #5E be pulled from the consent agenda. Glen
Posusta requested that items #5F and#5H be pulled from the consent agenda.
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GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEMS #5C, #5D, #53, #5F AND #5H AND THE ADDITION OF ITEM #10.
WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
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6.
Consideration of items removed from the consent a!!enda for discussion.
#5C Uniform Contract: Wayne Mayer asked if there are other vendors who provide this
service. Public Works Director, John Simola indicated that over the years the City had a
number of vendors provide the service. After researching costs staff is recommending a
contract with Aramark Services. Wayne Mayer asked if any consideration had been given to
providing a clothing allowance rather than contracting with a vendor. John Simola noted there
is a contract allowance in the union contract that allows up to $400.
WAYNE MAYER MOVED TO APPROVE A CONTRACT WITH ARAMARK TJNIFORM
SERVICES FOR A TWO YEAR PERIOD BEGINNING APRIL 29, 2005 BASED UPON
THE RATE IN THE PROPOSAL DATED MARCH 9, 2005 AT AN ESTIMATED COST OF
$6,750 EXCLUDING TAXES. TOM PERRAULT SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
#5D Feasibility Report Chelsea Road Extension: Jeff 0' Neill provided some information
on the scope of the proposed project which would extend Chelsea Road from 90'h Street to
CSAH 39 and to extend School Boulevard south from Chelsea Road for 1330 feet. He noted
this project was integral to the development of the Chadwick property and the City owned
industrial park. Jeff O'Neill also reviewed the increase in the estimated cost which was the
result of the proposed landscaping along Chelsea Road ($120,000); excavation of poor soils
($90,000); improvements to CSAH 39 required by the County ($80,000) and retaining wall
and guardrail in the area of Chelsea Road adjacent to Otter Creek ($55,000). Jeff O'Neill also
indicated that John Chadwick had additional information on the tree planting.
Clint Herbst stated that a number of residents were present because of their concerns about
where Chelsea Road comes onto CSAH 39 and the layout of future right of way as shown on
Figure 4 of the report. Jeff O'Neill replied the Chelsea Road alignment attempted to reduce the
number of 90 degree turns. Glen Posusta stated that the residents were concerned about the
volume of traffic going through the area and he asked why the proposed future right of way
was not being put in now. Clint Herbst pointed out that there is housing in the area of the
proposed future right of way and there is also the cost issue of going over Otter Creek. At this
time the traffic volume is not that great so the need is not there to do it immediately.
JetT O'Neill stated that Heritage Development wants to make CSAH 39 more of a collector
street. Costs and the qucstion of need was why thc future right of way was not included in the
project at this time. Wayne Mayer asked if any consideration was given to having Chelsea
Road intersect with CSAH 39 at llO'h. He stated this would be the leading edge of the
Heritage Development. Jeff O'Neill stated it was not considered because of the number of
homes affected, the distance involved and also concern about channeling tramc from Heritage
Development through the Bondhus residential development.
Mayor Herbst then opened the discussion up to allow for comments from the residents.
Jerry Crocker, 3109 County Road 39 NE, owns part of the land where the proposed future
right of way would extcnd. He suggested the City look at how this going to affect the present
land owners. He felt the City should be working with the land owners on this. Clint Herbst
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stated that a public hearing is being proposed on this project for April 11, 2005 so residents
would have another opportunity to speak at that time.
Brian Stumpf stated his concern about the future right of way is because of the impact it would
have on the current property owners. Jerry Crocker said he would feel more comfortable if
there was no reference to any future right of way in the feasibility report. Jeff O'Neill
responded that this future alignment of Chelsea Road is something that could benefit the
community but it is not cast in concrete that this future alignment will happen. Brian Stumpf
added that the future alignment is not being considered as part of this project.
Audrey Hoglund Ross, 3058 County Road 39 NE also owns property that is affected by the
proposed future alignment for Chelsea Road. She suggested that Chelsea Road intersect with
CSAH 39 at II O'h She pointed out that there are power lines in that area making the property
less desirable for development but suitable for roadway purposes. Clint Herbst stated that it
was not a bad idea since at this time the City has more control over the site. He added that it
would be very expensive for the City to go across Otter Creek. Audrey Hoglund Ross felt it
was safer to have the intersection at 11 O'h rather than Dalton Avenue. Brian Stumpf noted that
with the Heritage Development there may be an interchange at Orchard Road and if that is the
case there \vill not be as much traffic going on CSAH 39 and Chelsea Road. Clint Herbst
stated that these are ideas that the City would want the engineer to look at.
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John Chadwick, 11430 Zion Circle, Bloomington, developer of property in the area stated that
this project was being fast tracked as far as time. He noted that there are areas of bad soils
that would need correction. He added that under his agreement with the City he is obligated to
pay 79% of the street costs. He stated that the report incorrectly identified the zoning for the
area as CII when the zoning is actually B-4. He also said he had concerns about section 4.9 on
pagc 8 and how the proposed landscaping work would affect his costs.
Steve Schillewaert, 3085 CSAH 39 is a property owner that will also be affected by the
proposed road. He questioned why the road had to be curved and why it could not have the 90
degree turns. He felt the future right of way should be taken out of the project as he felt
specifying this as a future right of way would effectively eliminate the City from looking at any
other options.
Clint Herbst noted at this time the YMCA is just beginning to think about the development of
their property so it would be premature to be planning for streets in that area. Glen Posusta
stated at this point the City doesn't know what will happen with the YMCA site but the City
does need to get Chelsea Road extended for the industrial park and the Chadwick development.
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Steve Schillewaert reiterated his concern that by showing this future right of way in the report
now, it impacts how he can use his property. It doesn't make any difference when alignment
happens, it impacts his property. Brian Stumpf stated he would like to see the reference to a
future right of way eliminated from the feasibility report. Clint Herbst agreed and added that if
the City looks at alternative alignments at some point in the future the property owners will be
contacted. He also noted that he does not expect the road will carry that much traffic that the
road alignment could not worked out to accommodate those homes.
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BRIAN STUMPF MOVED TO ACCEPT THE FEASIBILITY REPORT FOR THE
EXTENSION OF CHELSEA ROAD FROM 90TIJ STREET TO CSAH 39 AND SCHOOL
BOULEVARD FROM CHELSEA ROAD TO 1330 FEET SOUTH AND THE NORTHWEST
LIFT STATION AND FORCEMANIN. CITY PROJECT NO. 2005-11 C WITH THE
UNDERSTANDING THAT THE REFERENCE TO FUTURE RIGHT OF WAY FOR
CHELSEA ROAD AT CSAH 39 WILL BE REMOVED FROM THE REPORT AND TO SET
A PUBLIC HEARING DATE OF APRIL 11,2005. GLEN POSUST A SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Glen Posusta said the City will have the engineer look at the options the residents suggested
when studying any future alignment.
#5E Dundas Road Signing: Kevin Kawlewski provided background intormation on the cost
of the signs and proposed installation. Wayne Mayer asked if the signs would be on both sides
of the intersection. Kevin Kawlewski indicated they would be. The signs are estimated to cost
between $300-$400 each.
WAYNE MAYER MOVED TO ADOPT A RESOLUTION REQUESTING MNDOT TO
INSTALL ADVANCED INTERSECTION SIGNING ON TH 25 FOR DUNDAS ROAD.
TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
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#5F School Boulevard Median Improvements: Glen Posusta questioned paragraph #2 in the
report. He felt that the project should be including the traffic signal at School Boulevard and
Cedar Street and questioned whether the $1.2 million estimate included the cost of a traffic
signal. Glen Posusta stated he was under the impression that Wal-Mart was paying for this
signal. John Simola stated he had talked with Chuck Rickart of WSB and he indicated that
there would be a future light but at this time the intersection does not meet warrants for a traffic
signal. John Simola was of the understanding that Wal-Mart had paid for a portion of the
signal. Glen Posusta questioned why the City was doing the project if they were not putting the
signal in.
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Charlie Pfeffer representing Ocello stated that Ocello and Wal-Mart have pre-paid for the
improvements to School Boulevard and they have agreed to each pay half for the signal at
Cedar Street once the light meets warrants. Brian Stumpf questioned who determines when
the signal goes in. Kevin Kawlewski said the engineer determines when warrants have been
met.
BRIAN STUMPF MOVED TO ACCEPT THE FEASIBILITY REPORT FOR THE SCHOOL
BOULEVARD SIDEWALK AND MEDIAN IMPROVEMENTS AND TO SET A PUBLIC
HEARING FOR APRIL 11.2005. TOM PERRAULT SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
Glen Posusta asked why the City had to make improvement on Deegan Avenue and requested
that the engineer bring this information forward at the public hearing.
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#5H Sanitary Sewer Interceptor (SE/Bondhus): Glen Posusta asked that this be tabled
because of a number of issues such as A VR. In previous conversations '.vith John Bondhus he
had talked about running the pipe through his property instead of zigzagging around it. Clint
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Herbst stated that John Bondhus had mentioned that to him as well. Kevin Kawlewski said
they had talked to Mr. Bondhus and he indicated that the problem with going through the
property is that Mr. Bondhus is proposing to expand his building and because of that he would
prefer that the sewer line go around his property rather than have the line running under his
building.
Glen Posusta was also concerned about the number of trees that would be destroyed in the
process of constructing the project. He felt the alignment should be done going through areas
without as many trees. Glen Posusta said he would like to table this item at least until the next
meeting to get some of these questions answered. Wayne Mayer stated he had walked the area
and he noted the tree line is in the high area. He agreed with Glen Posusta that this item should
be pulled. Kevin Kawlewski said they did look at staying on the south side but there was
storm sewer and paving in that area that would have to be replaced if thc line was constructed
there. Kevin Kawlewski indicated that in going across the Bondhus property the line would be
20'-25' deep. Wayne Mayer felt that the alignment of this pipe should dictated by the property
owner not the City. Glen Posusta said that 60' -70' away from the track there are no trees.
Glen Posusta felt this item should be tabled until John Bondhus could be talked to and the City
Engineer could address these other issues. Kevin Kawlewski stated that tabling the item for
two weeks would still allow them to make their construction schedule.
GLEN POSUSTA MOVED TO TABLE APPROVING PLANS AND SPECIFICATIONS
AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE TRUNK SANITARY
SEWER EXTENSION UNTIL THE APRIL 11,2005 CotTNCIL MEETING. WAYNE
MA YER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
7.
Public Hearinll: 200S Street Reconstruction Project. City Proiect No. 200S-0le. accept
feasibility report. conduct public hearinll: and order preparation of plans and
specifications.
Kevin Kawlewski from WSB & Associates made a presentation outlining the scope of the
project, estimated cost of the improvement and how the project would be funded. Clint Herbst
asked ifthc engineer had reviewed the letter submitted by Tom Bose regarding the project.
Kevin Kawlewski stated he had an opportunity to talk with Tom Bose on this.
Kevin Kawlewski stated that the proposed project is part of a program to reconstruct streets
within the City. The scope of the project for 2005 has been cut back from what was originally
proposed. Under the current proposal the City would be widening River Street to 32 feet and
the other streets to 28 feet. The street surface would be reconstructed and curb and gutter
would be installed in those areas that currently do not have it. The project would include storm
water improvements and repairs to sanitary sewer and water mains as needed. It is also
proposed that a sidewalk or bituminous pathway be constructed along River Street.
The merits of installing a concrete sidewalk versus an 8' bituminous trail was discussed. While
the initial construction cost for concrete sidewalk would be higher ($43,000 for the sidewalk,
$19,000 for the bituminous trail), the concrete sidewalk would have an expected life of 40
years and the trail would be about halfthat. In addition the sidewalk is generally maintained by
the property owner as far as snow removal and the trail would have to be maintained by the
City.
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Kevin Kawlewski reviewed the project cost of $1 ,207,750 which includes $667,000 in street
improvements, $36,850 sanitary sewer improvements, $100,150 water main improvements and
$403,750 for storm sewer improvements. Funding for the project would come from the
sanitary sewer, water and storm sewer utility funds. There would be a $500,000 contribution
from the Street Reconstruction fund and approximately $241,550 to be assessed against the
property affected by this project (approximately 58 lots). The $241,550 represents the 20% of
the project costs that is necessary to be assessed if the City is going to bond for this project.
Kevin Kawlewski reviewed the assessment procedures. Single family residential will be
assessed the same rate based on their access. If a property has two accesses they would receive
two assessments. New improvements such as service replacements would be charged to the
property owner at full cost. Kevin Kawlewski stated that the assessment rate if20% of the
project cost was assessed would be $4,165/10t; if30% of the project cost was assessed the cost
would be $6,247/10t and if 40% of the cost was assessed it would be $8,239/10t. He noted that
when the street reconstruction program commenced a residential rate was set at $2,500 per lot
and that flat rate was adjusted annually for construction price index. If the City was using that
same formula the cost per lot would be $5,370/lot. Kevin Kawlewski also reviewed a typical
assessment as it would appear if spread over 10 years at 5.25% interest.
John Simola asked on the stoml sewer whether the sale of a city owned lot no longer needed for
storm sewer use was included in the project costs figures. Kevin KawJewski said no. Brian
Stumpf asked if the street improvement cost included the construction of the sidewalk. Kevin
Kawlewski indicated it did.
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Glen Posusta asked about the Council's wish to keep the Jot cost dO\\m. Kevin Kawlewski
stated that they showed a 20% assessment because that is the amount needed if the City is
going to bond for the project. Glen Posusta felt the City should be picking up more of the cost.
Brian Stumpf added that the City had previously talked about increasing the amount of the
annual levy for the street reconstruction fund.
Brian Stumpf felt the cost savings by going with bituminous trail instead of sidewalk should be
considered and he noted that there are grants available for trail construction that the City could
apply for. Jeff O'Neill stated that the application date has passed to receive any funding for
this project. John Simola stated that the pathway is more conducive to biking and for that
reason is wider. 8 feet while the sidewalk would be 6'. He added that with sidewalk the
property owner is required to keep it clear of snow and free of obstructions. John Simola felt
the concrete sidewalk would be more cost effective. Tom Perrault questioned whether the
pathway was needed. He stated he didn't see any more intensive use than what is there now.
He questioned why the City should put the assessments for a sidewalk or pathway on the
homeowners and have the City incur the cost of maintaining it. Tom Perrault said he didn't
feci the need for a sidewalk or pathway in this area. Clint Herbst agreed with Tom Perrault but
felt the homeowners should make the determination if they wanted a sidewalk in the area.
Clint Herbst felt by increasing River Street to 32 feet you a providing an area for walkers.
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Mayor Herbst then opened the public hearing.
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Ed Solberg, 1204 Sandy Lane asked when construction was planned to start. Kevin
Kaw]ewski indicated it would be mid-June or July. He also asked about his sprinkler system
and how that would be handled when the street is widened since a portion of his system could
be in the right of way. Kevin Kawlewski indicated he was not sure how it would be handled
but would check that out.
Cathy Grott, 925 West River Street, asked about scheduling as she has a wedding planned and
would prefer not to have to deal with a torn up street at the same time as the wedding. Kevin
Kaw]ewski said they would have a better idea after the construction meeting with the contractor
as to when things would be happening. Cathy Grott also asked about disconnecting services
and Kevin Kawlewski indicated it would only be done if it was in need of repair. She also
asked if the City was going to allow homeowners the option of having their driveway done
when the street work was done. Kevin Kaw]ewski stated in the past the City's construction
observer had handled that but the City didn't have formal procedures in place for having
private work done as part of a construction project. Clint Herbst suggested that City look at
doing this on future projects. Kevin Kawlewski noted that the property owner could have the
driveway cost included in his assessment amount or they could pay for it directly.
Kim Mitchell, 1104 West River Street felt if the City v,idened the street, they didn't need the
sidewalk. She also wanted to know if she would be notified when construction starts as she has
some trees and ]ilacs she wants to move before the work starts. She noted that they have water
standing on their property and asked how that would be addressed.
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Mary DeMars, 825 West River, stated they live on the east side of Chestnut Street and wanted
to know if they would be assessed. Kevin Kawlewski said they would not be assessed but they
were notified so that they would be aware of the construction activity in their area.
.Jim Melville, 1137 West River Street asked about the widening of the street. Kevin Kawlewski
indicated that River Street would be widened from 28' to 32'.
Arlene McIntire, I ]20 West River Street, asked how her lot, which is ]25' would be assessed.
Kevin Kawlewski stated that unless she had more that one driveway access she would receive
one residential assessment. He added that an assessment would be hc]d when the project was
completed and at that point costs would be finalized. Arlene McIntire wanted to know if the
City allowed the option of partially pre-paying the assessment. The City Administrator will let
her know the City's policy on that.
Dave Brouillard, 1128 West River Street. stated he has a corner lot and wanted to know how
that would be assessed. Kevin Kaw]ewski said unless they had driveway access on both
streets there would only be one assessment. He also asked about the type of curb that would be
installed and whether it would be the surmountable type. Kevin Kaw]ewski said they would
look at that and he pointed out that the B]6 and surmountable curb are similar in price. Mr.
Brouillard also indicated he had plantings he wanted to move before things were torn up and
asked if they would be getting individual notice as to when the work would start. Kevin
Kawlewski indicated that there would information on the project sent out to the property
owners.
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Dan Grue, 1136 West River Street also stated his concern about the sidewalk. He felt there
was not a lot of traffic in the area and questioned the need for the sidewalk. Kevin Kawlewski
stated that it was the Council's decision on whether the sidewalk is constructed. Kevin
Kawlewski said that the trail that is being proposed is part of the comprehensive plan. Jeff
O'Neill said under City's design standards the sidewalk would be required. Clint Herbst
stated that while he agrees the sidewalks are an amenity to the neighborhood he felt with the
street being widened, the sidewalk wasn't justified. Clint Herbst suggested that the City could
delete the sidewalk from the project and if the property owners wanted it they could petition for
it. Brian Stumpf said that the Council has to determine if safety issues are involved that would
require a sidewalk be installed.
John Simola stated that the City will be working with Xeel to improve the lighting in that area
and this work is not included in the project cost. Clint Herbst then closed the public hearing.
Clint Herbst said he would like more input from the residents on whether they want the
sidewalk or not. Clint Herbst stated he thought the City was going to aim for an assessment
amount of $2500 per lot and thought that is something they should pursue. If the City couldn't
bond for the project they should use their street reconstruction funds or other funds to make up
the difference. Glen Posusta concurred that the assessment should be between $2,500 and
$3,000.
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BRIAN STUMPF MOVED TO ACCEPT THE AMENDED FEASIBILITY REPORT AND
ORDER PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2005 CORE
STREET PROJECT NO. 2005-] C WITH THE CITY GETTING ADDITIONAL INPUT
FROM THE RESIDENTS ON WHETHER THEY WANT SIDEWALK AND TO ASSESS
20% OF THE PROJECT COST FOR BONDING PURPOSES.
John Simola stated the Council needed to make a decision on the storm sewer ponding. If the
City decides to go with storm septors, the City lot could be put up for sale. Kevin Kawlewski
stated that septors are significant space savers.
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BRIAN STUMPF AMENDED HIS MOTION TO ADD TEAT STAFF IS DIRECTED TO
WORK WITH XCEL ENERGY ON STREET LIGHTING IN THE PROJECT AREA AND
TO LOOK AT ELIMINATING THE STORM WATER PONDS.
Clint Herbst asked for clarification on the $2,500 per lot. Brian Stumpf said he didn't think that
was a possibility but by reducing the sidewalk and storm water ponds, they could reduce the
cost significantly. Clint Herbst said he was not in favor of bonding for this project and he
suggested that Brian Stumpf reword his motion to state "and to assess up to 20% of the cost"
Glen Posusta agreed that there was no reason to bond for this project.
BRIAN STUMPF AMENDED HIS MOTION TO READ "TO ASSESS UP TO 20%OF THE
PROJECT COST FOR BOND PURPOSES. CLINT HERBST SECONDED THE MOTION.
Brian Stumpf stated that as part of the last two street reconstruction projects, the City had
looked at new street signs for the area and he would like to add that to his motion.
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Council Minutes - 3/28/05
BRIAN STUMPF AMENDED HIS MOTION ADDING THAT THE CITY LOOK AT NEW
STREET SIGNS FOR THE PROJECT AREA. CLINT HERBST SECONDED THE
AMENDED MOTION.
Tom Perrault asked for clarification on the sidewalk being removed. Clint Herbst said the
decision would be made based on input from the residents. Kevin Kawlewski said the project
would be bid with sidewalk and without sidewalk.
Kevin Kawlewksi further explained that the storm sewer septors are fairly new having come
along in the past ten years. They take up less space and offer similar treatment. The cost for
the septors is about $15,000 each. In this particular project going with septors would lessen the
storm sewer costs.
UPON VOTE BEING TAKEN ON THE AMENDED MOTION, MOTION CARRIED
UNANIMOUSLY.
8. Consideration of authorizin!! staff to initiate the Comprehensive Plan update process bv
preparin!! a draft work plan and associated cost estimate.
This item was tabled until after consideration of other agenda items.
9. Consideration of establish in!! a date for a Council/Staff !!oal settin!! and team buildin!!
session.
Clint Herbst stated he would like to see one session for the goal setting and team building
rather than two. Jeff O'Neill stated that the consultants had a number of Saturdays in April
open for such a session. It was noted that public notice would have to be given of the session.
The Council's preference for scheduling would be April 9th and if that was not possible then
April 16th or nrd.
10.
Consideration of approvin!! plans and specifications for new one million !!allon water
tower and authorize advertisement for bids.
This item was approved with the consent agenda with the Council approving the plans and
specifIcations and authorizing advertisement for bids for two types of water towers based on
the ability to award either type based on the low bid for the type of tank chosen.
11. Consideration of proposal from Bolton & Menk. Inc. to studv two alternatives for
biosolids treatment at the Monticello Wastewater Treatment Plant.
Bob Brown of Bolton & Menk was present to provide information on the options for biosolids
treatment that they were proposing to study. The two methods that they will be studying are
the AT AD process and the heat belt dryer system. They will also be looking at whether the
existing facility can be retrofItted to include whatever biosolids treatment process is utilized.
Brian Stumpf asked which method was the most commonly used in the area. Bob Brown
indicated it was the ADAT method. Brian Stumpf questioned the need to study both processes
ifone is more commonly used. John Simola said the dryer system could reduce the City's
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need tor farm land for sludge application. Brian Stwnpf said if there is a reason to study both
options then he felt comfortable doing that but if one was a clear preference he felt the City
should just move on it. Glen Posusta said he didn't have a problem with the City buying more
land because the land will always increase in value. He felt the land spreading might be just as
effective. Wayne Mayer said his concern is as the City grows how much more land would the
City need for sludge application.
BRIAN STUMPF MOVED TO ACCEPT THE PROPOSAL FROM BOLTON & MENK
AND AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT TO COMPLETE THE
WORK AS SET FORTH IN THE PROPOSAL. WAYNE MAYER SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
12. Consideration of letter to YMCA expressin!! City interest in collaboratin!! with the
YMCA/County, State and others to preserve the natural character of land in the Lon!!
Lake/Lake Bertram area.
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leffO'Neill stated that YMCA officials met with some Council and staff to outline the
YMCA's interest in selling some of their property to fund their programs. There is 1200 acres
ofland that could be sold. The YMCA wants to talk about how this land could ultimately be
developed. This could include preserving certain areas for park land and selling less desirable
areas for development. leff O'Neill felt the YMCA would benetit by annexation into the City
and being served by utilities. At this point the YMCA is requesting a letter from the City
showing their interest in becoming a part of this project. leffO'Neill stated that other entities
such as the County could also be involved in this preservation project.
Clint Herbst felt that the YMCA would be quickly gobbled for development and it was
important for the City to look at preserving certain area for park and recreational use. It was
noted that the County has expressed some interest in working together on this.
GLEN POSUSTA MOVED TO DIRECT STAFF TO PREPARE A LETTER TO THE YMCA
IDENTIFYING THE CITY'S INTEREST IN PARTICIPATING IN A PROCESS THAT
WILL RESULT IN SETTING ASIDE MAlOR PORTIONS OF THE YMCA PROPERTY
FOR PUBLIC ENJOYMENT. BRIAN STUMPF SECONDED THE MOTION WITH
DISCUSSION.
In discussion, Brian Stumpf said with Heritage being developed it would be prudent for the
City to work cooperatively with other entities on preserving this area. Wayne Mayer asked for
clarification on how much of the 1200 acres that they would be preserving. He felt this was a
pristine piece of property and it would be a travesty to have any area around this for
development. Clint Herbst said there are certain areas that are less desirable for park land but
he agreed the property around the lakes should be preserved] 00%. Tom Perrault disagreed
with that stating that he believes that there are people who would like to have a nice house on a
lake and there is not place in town at the present time for that. He felt there should be a mixed
use for this area.
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UPON VOTE BEING TAKEN, THE MOTION CARRIED UNANIMOUSLY.
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13.
Consideration of renewal of contract at the Elk River Landfill with Waste Manae:ement
of Minnesota, Inc.
Public Works Dircctor, John Simola provided the background information notice the contract
has generally run for three year and the current contract value is $37.53/ton not including taxes.
The total contract runs to $] 56,000/ycar. The cost per ton is proposed to be incrcased $I/per
ton per year for each year of the contract. John Simo]a noted E]k River is one of the few
landfillsin the area so the City is limited as far as who they can contract ",-jth. Wayne Mayer
asked the City about the contract being in excess of $50,000 statute amount. Tom Scott said
this was not the type of contract that would be subject to the competitive bidding law.
WAYNE MAYER MOVED TO APPROVE THE THREE YEAR LANDFILL DISPOSAL
AGREEMENT ADDENDUM WITH WASTE MANAGEMENT/ELK RIVER LANDF]LL
AS OUTLINED EFFECTIVE UNT]L APRIL 1,2008. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
14.
Consideration of a request for an amendment to a CUP for Development Stae:e PUD and
consideration of a revised preliminarv plat for Carlisle, a 239 residential subdivision.
Applicant: Shadow Creek Corporation.
Scott Richards from Northwest Associated Consultants provided background information on
this item. He notcd when Carlisle Village was originally approved the plat area contained some
land that was not owned by the developer. The developer is coming back with a revised
development minus the half acre ofland that was owned by someone else. ]n addition to the
change in land area, the applicant is also seeking approval for changes in the R-] A building
size requirements and changes to the townhouse design for the R-2 portion of the development.
Scott Richards reviewed the changes and noted that the preliminary plat is consistent with the
original plan except for the lots along the southern boundary which are shallower. The
proposed plat contains the same number oflots even though the land area has been reduced.
The developer meets the minimum standards of the district. However, since this is a planned
unit development the developer is expected to exceed standards, Staffs feeling is that the
applicant is not meeting the objectives of the planned unit development.
The Planning staff believes that in order to meet the density of what was originally approved
and to have greater trec preservation, the developer would need to eliminate 5 lots which are
identified in the staffrcport to the Council as Lots ]2, B]ock 5; Lots 2 and 7, Block 6; and Lots
3 and 8, Block 4. In addition staff recommended shifting the cul-de-sac on 82nd Street more to
the north, The Planning Commission, however, went vvith a recommendation to eliminate only
two lots, one along the southern boundary and the triangular lot (Lot] 2, Block 5),
Regarding the R-]A standards, the applicant is requesting approval similar to what the City
approved for the Hillside Farms plat. That approval allowed for 2 story homes to be
constructed with a foundation size of I, 100 square feet and 2,200 square feet of finished space.
Planning staff noted that the conditions of the Hillside Farm plat are not present in this
development and did not recommend variations from the R-]A regulations. The Planning
Commission, however, agreed to the applicant's requested changes which include ]660' main
floor finish/2000' total finish for a rambler; ]400' finished at grade or 2000' total finished for a
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split level; 1200' finished main floor/2300' total finished for a two story structure; a mmlmum
ofa 700' garage; a roof pitch of7/12 or greater and 20% of the front fayade being brick or
stone. The Planning Commission added a notation that no split levels are allowed outside the
already platted First Addition.
Another amendment request to the PUD is for a new townhouse design for the R-2 area. A
different builder with a different townhouse design is involved the development and the
developer is requesting approval of the change in the townhouse design. Because the buildings
with the rcvised design encroached on each other at the corners, Planning staff had
recommended removal of buildings #25 and #29 on the interior and #17 and #10 on the outside
loop The Planning Commission did not designate removal of a set number of units but only
requested assurance that the spacing in the original plan is maintained in the revised plan.
Wayne Mayer stated when a PUD is granted there is a major benefit being providedwith the
development and he questioned what benefit if any would the City see out of this plan. He
noted that the staff report indicated that the developer is only meeting minimum standards and
he wanted to know which standards are the developers exceeding the requirements for.
Therc was some discussion on the number of units to be eliminated. Planning stafffclt one
unit from each of the four buildings was to be eliminated.
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Lucinda Farr spoke stating that the only difference betwcen this and thc previously approved
version is that they lost Y, acre of land on the southerly boundary line. She didn't know where
the City came up with eliminating five lots when the plat only lost y, acre. She said under this
plan 60% instead of 52% of the trees are preserved. She indicated that they would eliminate
one unit from the townhouse area. The footprint of the units has been improved under the
revised plan. She stated that she promised the Planning Commission that thc Lmits would not
be any closer together than they were on the original plan. Clint Herbst asked how they the
original plan could have been approved and now with the revised plan staff is asking lor a
reduction in units. Clint Herbst also stated his concern about the number oftownhomes in the
community.
Wayne Mayer asked about buildings #10, #17, #25 and #29. Lucinda Farr responded that one
unit had been taken out of building #29. The developer had not agreed to eliminate a set
number of units but rather to eliminate units necessary in order to keep the same spacing as the
original approved development plan. She stated she is meeting the intent of the original plan
and she was not sure why the City was asking her to do more
Glen Posusta said that the original development plan had received all the necessary approvals
and he didn't think it was appropriate to require additional changes.
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Planning Commission member, Sandy Suchy stated since the land area of the development had
changed, the building requirements for the R-IA were proposed to be changed and the design
of the townhouse units were to be different and these were significant changes she felt the
Planning Commission could look at this as a new approval. Since the developer was not being
bound by the conditions of the previous approval neither should the Planning Commission in
their review of the development. She pointed out that the developer is only meeting minimum
standards and is not exceeding any standards.
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Glen Posusta said that the land that was lost from the plat was in the Rl-A area and the
townhomes arc in the R-2A area. Jeff O'Neill stated that even with the loss of acreage the unit
count didn't change and the tree count remained the same. Glen Posusta sated that by reducing
the R-IA area by two lots the City is losing $900,000 in tax base so he questioned why the City
would also want to cut units from the R-2A.
Wayne Mayer said with a PUD the developer should be doing more than the minimum. Brian
Stumpf said this development has gone through the Planning and Zoning and Council a number
of times and the City needs to make a decision.
Lucinda Farr stated they eliminated one lot in the townhomes and nothing in the R-lA but they
arc still preserving more trees. Clint Herbst asked why the cul-de-sac couldn't be moved
further to the north. Lucinda Farr said doing that would cause more loss of trees. Jeff O'Neill
stated that 1 200 trees was the count used in both tree preservation plans.
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ON DECISION #1 TO APPROVE A REPLA T FOR CARLISLE VILLAGE WAYNE
MAYER MOVED THAT THE CITY RECOMMEND DENIAL OF THE REPLAT BASED
ON A FINDING THAT THE PROJECT CHANGES ARE INCONSISTENT WITH THE
CITY'S REQUIREMENTS FOR R-IA, R-2A, R-2 AND PUD DEVELOPMENT. ON
DECISION #2 TO AMEND THE CARLISLE VILLAGE PLANNED UNIT
DEVELOPMENT TO ALLOW ALTERNATIVE TOWNHOUSE DESIGNS IN THE R-2
PORTION OF THE PROJECT THAT THE CITY MOVED TO DENY TIlE PUD
AMENDMENT BASED ONA FINDING THAT THE CHANGES ARE NOT CONSISTENT
WITH THE CITY'S EXPECTATION FOR PUD IN THIS AREA AND THAT BOTH THE
ARCHITECTURE AND PROXIMITY OF BUILDINGS TO EACH OTHER RESULT IN A
PROJECT THAT ODES NOT MEET THE PUD ORDINANCE OBJECTIVES. ON
DECISIOJ\' #3 AMEJ\'DMENT TO THE CARLISLE VILLAGE PLANNED UNIT
DEVELOPMENT TO ALLOW CHANGES IN THE BUILDING SIZE REQUIREMENTS
FOR THE R-IA AREA, THAT THE CITY DENY THE AMENDMENT BASED ON A
FINDING THAT THE PURPOSE OF THE R-IA REGULATIONS ARE TO ENSURE
HIGHER END HOUSING IN THE AREAS OF THE COMMUNITY GUIDED FOR R-lA
DEVELOPMENT AND THAT A COMPROMISE TO THE BUILDING STANDARDS
WOULD BE INCONSISTENT WITH THE CITY'S COMPREHENSIVE PLAN GOALS
AND POLICIES.
MOTION FAILED FOR LACK OF A SECOND.
Clint Herbst slated that the primary concern is that the proposal that is submitted to Council is
what is actually going to be constructed. He agreed with Sandy Suchy that there are minimum
requirements of the R-lA district that need to be preserved. Clint Herbst said he would also
like to see removal of one lot from the southerly boundary area.
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ON DECISION #1 TO APPROVE THE REPLAT FOR CARLISLE VILLAGE, GLEN
POSUSTA MOVED TO APPROVE THE REPLAT BASED ON THE CONDITIONS
LISTED IN EXHIBIT Z BASED ON A FINDING THAT WITH THE LISTED
CONDITIONS, THE PROJECT WILL MEET THE INTENT OF THE CITY ORDINANCE
WITH REGARD TO R-lA, R-2A, R-2 AND PUD DEVELOPMENT.
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Council Minutes - 3/28/05
At this point there was discussion whether the conditions for approval listed in the Planning
StaW s recommendations be used or the conditions for approval listed in the Planning
Commissions recommendation be used. Scott Richards felt the Planning Staff
recommendations contained more detail and should be used just changing those particular items
noted by Planning Commission action. Using the Planning Staff recommendations #1 would be
to redesign the plat to eliminate one lot from the southerly border (Block 6) and to eliminate
number #7 which stated that one unit each of buildings #10, #17, #25 and #29 from the
townhouse layout would be eliminated.
Lucinda Farr stated this was the tirst time she had an opportunity to review the recommended
conditions of approval for the Carlisle Village replat and amendment to the PUD and
questioned the roof pitch requirement listed under #2. Clint Herbst suggested that if she felt
changes were necessary to #2, the Council may reconsider items #1 and #7.
GLEN POSUST A AMENDED HIS MOTION ON DECISION #1 MOVING TO APPROVE
THE REPLAT BASED ON THE CONDITIONS LISTED BELOW BASED ON A FINDING
THA T WITH THE LISTED CONDITIONS, THE PROJECT WILL MEET THE INTENT OF
THE CITY ORDINANCE WITH REGARD TO R-IA, R-2A, R-2 AND PUD
DEVELOPMENT.
I.
2.
Redesign of the plat to eliminate one lot from the southerly boundary (Block 6)
Provide sample building drawings for R-IA portion of the project. Building plans are to meet or exceed
those standards approved by the Commission as foIlO\,ys:
Roof construction Incorporating:
. Multi-level roofs, varying elevation with cascading roof planes.
. Roofpitch of7:12 and greater.
. Roof coverings providing dramatic roof shingle texture at least equal to "Horizon Shang Ie",
"Timberline" or handsplit cedar shakes.
. Soffits and gables that extend at least 12' from the exterior wall plane.
3.
Exterior Wall Finishes:
. At least 20~'o brick, stone, or approved equal on any fa~ade facing a public street.
. Fenestration/windm\-' and door placement and detailing on any fa~ade facing a public street that:
. Interrupts any \vall plane exceeding 12 feet in length.
. Provides shapes and character to wall planes (such as transom lites, round top shapes,
smalllitesibars and muntons, and the like)
. Garage doors without door \vith flat surfaces (such as paneled garage doors \vithout
door lites)
. No more than two (2) feet of exposed plain concrete block, plain concrete or treated
wood foundation above grade.
Building plans for theR-2A portion mllst meet or exceed the standards as outlined in the staff report.
Verify the participation of the Davidson property owners in the plat.
Abide by the tree preservation program established at the time of the original plat and PUD approval, as
well as the other conditions of that project approval. A formal review of the revised grading and tree
preservation plan by the city's forester for this project will be required. Adherence to the
recommendation of the forester to preserve the 60% tree preservation ratio will be required.
Redesign the townhouse buildings to meet the higher standard of architectural quality as discllssed-
varied rooflines, varied building walls, improved materials (more stone and/or brick), emphasized front
entry areas, recess and de-emphasized garage doors.
Compliance with the building requirements forR-1A building (as amended).
Provide revised landscape plans reflecting the changes to the plat as approved.
4.
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6.
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9.
Provide revised plan sets for al\ plans reflecting the final approved preliminary plat \vith conditions met
prior to submission affinal plat application. The developer is to also submit a booklet containing all
relevant approved standards for building design and district landscaping requirements.
Compliance \vith the recommendations of the City Engineer in their report dated February 16,2005.
The developer enter into an amended Development Agreement reflecting the conditions of approval.
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11.
CLINT HERBST SECONDED THE MOTION. MOTION CARRIED WITH WAYNE
MA YER AND BRIAN STUMPF VOTING IN OPPOSITION.
ONE DECISION #2, AMENDMENT TO THE CARLISLE VILLAGE PLANNED UNIT
DEVELOPMENT TO ALLOW ALTERN A TIVE To\VNHOUSE DESIGNS IN THE R-2
PORTION OF THE PLAT, CLINT HERBST MOVED TO APPROVE THE PUD
AMENDMENT AS OUTLINED IN THE CONDITIONS NOTED ABOVE, BASED ON A
FINDING THAT THE CHANGES ARE CONSISTENT WITH ORIGINAL APPROVAL
AND RESULT IN A HIGHER LEVEL OF BUILDING AND SUBDIVISION DESIGN PER
THE REQUIREMENTS OF THE CITY'S PUD ORDINANCE. GLEN POSUSTA
SECONDED THE MOTION. MOTION CARRIED WITH WAYNE MAYER AND BRIAN
STUMPF VOTING IN OPPOSITION.
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ON DECISION #3, AMENDMENT TO THE CARLISLE VILLAGE PLANNED UNIT
DEVELOPMENT TO ALLOW CHANGES IN BUILDING SIZE REQUIREMENTS FOR
THE R-IA AREA, GLEN POSUSTA MOVED TO APPROVE THE AMENDMENT FOR
THE R-IA PORTION OF THE PROJECT AS RECOMMENDED BY THE PLANNING
COMMISSION AS FOLLOWS AND BASED ON THE FINDING THAT THE R-IA
ORDINANCE REQUIREMENTS ARE NOT WELL-SUITED TO DEVELOPMENT IN THIS
AREA:
Building plans for the R-1A homes must meet or exceed the amended R-IA building standards
specific to this development as follows:
a. No split entry homes in the R-l A area outside of the 1st Addition.
b. Two-story and modified two-story residential dwellings must meet:
i. A minimum finished first floor size of 1200 square feet:
11. A minimum of2300 square feet finished area.
111. Full basements.
c. Rambler residential dwellings must meet:
i. A minimum main floor size of 1600 square feet.
ii. A minimum of2000 square foot total finished area.
d. All other lot and building requirements as identified within the R-I A District Zoning
Ordinance.
BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH WAYNE
MA YER VOTING IN OPPOSITION.
8. Consideration of authorizine Comvrehensive Plan uvdate.
JefJO'Neill provided background information on the need to update the City.s comprehensive
plans. With the annexation agreement in place the City is experiencing development pressure.
Having updated documents will make the planning process easier.
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BRIAN STUMPF MOVED TO AUTHORIZE CITY STAFF TO WORK WITH THE
PLANNING COMMISSION IN PREPARING A PROPOSAL OUTLIIING THE SCOPE OF
THE COMPREHENSIVE PLAN AMENDMENT AND PROVIDE COST ESTIMATES.
TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Added Items:
Glen Posusta brought up the deteriorating condition of the motor vehicle building. Rick Wolfsteller,
Brian Weldon and Fred Patch have been studying what options could be used to put the building in
better condition. It is estimated to take between $20,000 and $30,000 in repairs to the building. Fred
Patch also noted that the building is not ADA compliant as far as the entrances. Staff will prepare of
list of work needed to be done on the building, get costs for the work and submit it to the Council at a
future meeting.
Glen Posusta asked about semi-trailer parked on School Boulevard. The trailer belongs to SW Wold
and has been parked there for a long time. Fred Patch stated that builders routinely do that but if the
Council wished to pursue enforcement, they would do so.
15. Consideration of approving payment of bills for March.
The Council questioned bills for Diversified Products and Granite Ledge Electric. Wayne
Mayer asked if the monthly list of bills could be submitted in account order rather than by
vendor.
BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS. WAYNE MAYER
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
16.
Adiourn.
TOM PERRAULT MOVED TO ADJOURN AT 10:50 P.M. GLEN POSUSTA SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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MINUTES
SPECIAL MEETING - MONTICELLO CITY COUNCIL
Monday, April 4, 2005 - 5 p.m.
Members Present:
Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian Stumpf.
Members Absent:
None
I. Call to Order.
The special meeting was called to order at 5 p.m. It was explained that the purpose of the
public meeting was to consider action on ordering the CSAH 18/1-94 Interchange Project No.
2004-1 C.
The Council went into closed session to discuss legal issues relating to acquisition of property
necessary for the interchange project, The special meeting reconvened at 5:50 p.m.
2.
Consideration of orderine: imDrovement of the CSAH 18/1-94 Interchane:e Proiect No.'
2004-1 C.
The purpose of the closed meeting was for legal counsel and City Council to discuss legal
action related to the acquisition of land for the proposed CSAH 18/1-94 interchange project.
The City Attorney stated the Council has a number of actions they could take regarding this
project: I) Order the improvement; 2) Do not order the improvement; 3) Table action on the
issue; or 4) Consider other options.
The Council discussed their concerns regarding this project which included the lack of written
commitment to the project by the various parties involved and the cost ofland acquisition for
the project,
BRIAN STUMPF MOVED TO ORDER THE CSAH 18/1-94 INTERCHANGE PROJECT
NO.2004-1C. CLINT HERBST SECONDED THE MOTION. UPON VOTE BEING
TAKEN COUNCILMEMBERS STUMPF AND HERBST VOTED IN FAVOR THEREOF
AND MAYER, POSUSTA AND PERRAULT VOTED AGAINST THE MOTION.
MOTION FAILED.
Clint Herbst stated the concern of the Council is with acquiring the property needed for the
improvement project and the cost of the land acquisition.
City Attorney, Tom Scott indicated there is a court hearing scheduled on April 8, 2005 and he
asked for Council direction on whether the hearing should be cancelled, tabled or remain as
scheduled. Clint Herbst felt the court hearing should be delayed. Because there is such a
great discrepancy between the A VR' s appraisal numbers and the City's appraisal numbers, he
questioned whether the City should proceed with the project, Clint Herbst asked if it was
appropriate at this time for the Council to consider other action such as seeking additional cost
sharing for land acquisition from the other parties involved. Tom Scott said if the action
related to a decision on the interchange project it would be appropriate.
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Rick W olfsteller stated that it may be difficult for the developers to agree to any additional
cost participation since the acquisition cost for the A VR site is not knovm at this point. Staff
will check with the developers on the possibility of revising their cost participation to include
picking up acquisition cost for the A VR site.
Brian Stumpffelt the City Attorney should be at the court hearing. Tom Scott stated that if
the Council wanted to re-schedule the court hearing, that could be done within 2-3 weeks.
Clint Herbst suggested staff outline options and present them at the April II, 2005 Council
meeting.
WAYNE MAYER MOVED TO HAVE CITY ATTORNEY, TOM SCOTT ATTEND THE
COURT HEARING IN ORDER TO KEEP THAT OPTION AND THE TIME LINE
VIABLE. BRIAN STUMPF SECONDED THE MOTION.
In additional discussion, Tom Scott clarified that he would not be asking for a quick take at
the court hearing and added that Ryan Companies was the only developer that needed to have
a set date for this project. It is proposed at the court hearing that the City will ask the court to
establish the basis of the condemnation for a public purpose and to request the court to
appoint condemnation commissioners. Tom Scott will report back to the Council at their
regular meeting.
Tom Perrault asked what the benefit was to the City by having the City Attorney attend the
court hearing. Tom Scott said it keeps options open to the City Council if they decide to
change their decision and order the interchange project at some future point.
UPON VOTE BEING TAKEN, THE MOTION CARRIED UNANIMOUSLY.
Clint Herbst reminded staff to put together any ideas and options and present them to Council.
3. Adiourn.
The special meeting closed at 6:05 p.m.
Recording Secretary
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Council Agenda - 4/11/05
SA. Consideration of avvrovinl!" new hires and devartures for MCC. Public Works and
LiQuor. (RW)
A. REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring and departures of employees that have occurred
recently at the MCC, Public Works and Liquor Store. As you recall, it is recommended
that the Council officially ratify the hiring of all new employees including part-time and
seasonal workers.
B. ALTERNATIVE ACTIONS:
I. Ratify the hiring of the employees as identified on the attached list.
C. SUPPORTING DATA:
Lists of new employees.
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NEW EMPLOYEES
.
Hire Date
Class
Name
Craig, Rick
Title
Liquor Store Clerk
Department
Liquor
3/28/2005 Part Time
TERMINATING EMPLOYEES
Name Reason Department Last Day Class
Duchene, Laura voluntary MCC 4/1/2005 Part Time
Dullinger, Amanda voluntary MCC 4/1/2005 Part Time
Hohlen, Mitch voluntary MCC 4/1/2005 Part Time
. Snyder, John voluntary MCC 3/19/2005 Part Time
Moore, Richard voluntary PW /Inspections 3/31/2005 Full Time
.
employee council iist.xls: 4/5/2005
5 A - d L\
5 g-;;)5
Council Agenda - 4/11105
.
5B.
Consideration of avvrovine: credit avvlication Monticello Office Products. (R W)
A. REFERENCE AND BACKGROUND:
According to state statute and at the recommendation of the auditors for the City, we are
initiating a procedure that would have the Council approve any vendor where the City has
a charge account. At this time, we are asking for approval for a charge account with
Monticello Office Products, a local vendor that the City can use for purchasing office
products and supplies. At a future date, the Finance Department will be submitting a list
of firms that the City has charge accounts with and ask for blanket approval of these
existing charge accounts.
B. ALTERNATIVE ACTIONS:
I. Approve the City having a charge account with Monticello Office Products.
2. Do not approve a charge account with Monticello Office Products.
c.
STAFF RECOMMENDATION:
.
In order to comply with the provisions of state statute and the recommendation ofthe
City's auditors, the City Administrator recommends approval of Alternative #1.
Approval of this charge account wi 11 allow the City to utilize a local vendor for purchase
of office products and supplies.
D.
SUPPORTING DATA:
None.
.
.
.
.
Council Agenda - 4/11105
sc. Consideration of aoorovinl! a reauest for a temoorarv charitable l!amblinl! license for
the Monticello Girls Fast oitch Association.
A. REFERENCE AND BACKGROUND:
The Monticello Girls Fast pitch Association has applied for a pennit for a temporary
charitable gambling license to conduct at raffle at the high school softball fields on July 12,
2005. In order for the State Gambling Control Board to issue this gambling license, a
resolution by the City either approving or denying the application needs to be submitted with
their application.
In the past the City has not opposed these exempt gambling license applications for charitable
events.
B. ALTERNATIVE ACTIONS:
I. Adopt a resolution authorizing the State Gambling Control Board to issue the
charitable gambling license to the Monticello Girls Fast pitch Association for a raffle
on July 12, 2005.
2.
Deny the gambling license request.
C. STAFF RECOMMENDATION:
Staff is not aware of any reason why the Council would not allow the State to issue this
gambling license.
D. SUPPORTING DATA:
· Resolution approving gambling license.
5' c.. - dlc
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.
.
CITY OF MONTICELLO
RESOLUTION NO. 2005-35
RESOLUTION AUTHORIZING THE ISSUANCE
OF A ONE DAY GAMBLING LICENSE
WHEREAS, Monticello Girls Fast pitch Association has submitted an application to the City
Council of Monticello for a one day charitable gambling license to conduct a raffle at the
softball fields at the Monticello High School
WHEREAS, the Council is not opposed to the gambling license being issued by the State
Gambling Control Board.
NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL that the application by
the Monticello Girls Fast pitch Association for a one day charitable gambling license to conduct
a raffle at the softball fields at the Monticello High School, Monticello, Minnesota is hereby
approved and the State Gambling Control Board is authorized to process the application.
Adopted by the City Council this 11 th day of April, 2005.
Clint Herbst, Mayor
ATTEST:
Rick Wolfsteller, City Administrator
5Cr dl
.
.
.
D.
Council Agenda - 4/11/05
5D. Consideration of transfer of off sale non-intoxicatinl! liquor license for Maus Foods. (R W)
A. REFERENCE AND BACKGROUND:
Maus Foods has been purchased by D &C & Associates and they are requesting that the 3/2 beer
license be transferred in their name.
B. ALTERNATIVE ACTIONS:
1. Approve the transfer of the off sale non-intoxicating liquor license for 508 State Highway
25 to D&C & Associates dba Maus Foods
2. Not to approve the transfer of the license.
C. STAFF RECOMMENDATION:
It is recommended that the license be transferred to D&C & Associates dba Maus Foods
SUPPORTING DATA:
Application
50- d <6
5E.
.
Council Agenda - 4/11105
Consideration of Aoorovinl!: Plans and Specifications and Authorizinl!: the
Advertisement for Bids for the Trunk Sanitary Sewer Extension. Southeast
Interceptor/Bondhus Sel!:ment and Appurtenant Improvements (City of Monticello
Proiect No. 2000-12C) (WSB/JO)
A. REFERENCE AND BACKGROUND:
.
B.
.
The City Council is being requcsted to approve plans and specifications and authorize the
advertisement for bids supporting the construction of the trunk sanitary sewer from CSAH 75
(Broadway Street) to Chelsea Road. The project includes several trenchless installations for
crossing the Burlington Northern Sante Fe railroad tracks, Interstate 94, Chelsea Road, and
other areas within the project limits to minimize impacts to adjacent properties. The project
will be bid with two alternates for the construction of the pipe. The first alternate is a
centrifugally cast fiberglass reinforced polymer mortar pipe, while the second is epoxy lined
reinforced concrete pipe. These materials have been selected due to the depths of the
installation and resistance to corrosion from gases in the pipe. The construction of this project
will alleviate capacity issues that currently exist at the Reservoir Lift Station on Chelsea
Road. The cost of the improvements is being funded from the City trunk sanitary sewer
funds. The project is proposed to be bid on May 6, 2005 and awarded on May 9, 2005.
WSB & Associates has discussed the possibility of rerouting the sanitary sewer across the
Bondhus property between CSAH 75 and the BNSF railroad tracks using a steel casing that
would allow the construction of a building expansion over the top of this pipe. The plans are
being revised for review and discussion with John Bondhus.
It is necessary to move forward with this project at this time. Please note that important
development goals of the City depend on completion of this segment of the City sanitary
sewer system. For instance, Development of the Otter Creek Business Park and
development of "step-up" housing in the vicinity ofthe YMCA and Heritage Golf
Course requires completion ofthis critical portion of the City sewer system. In the event
the Interchange/Target/Home Depot projects do not move forward at this time, the city
will not have the needed right of way (free) to complete the project. The right of way
would need to be acquired via separate negotiation/condemnation at a significant cost
which is not currently in the project budget.
AL TERNA TIVE ACTIONS:
I. Motion to adopt a resolution approving plans and specifications and authorizing
advertisement for bids for the Trunk Sanitary Sewer Extension, Southeast
Intcrceptor/Bondhus Segment and Appurtenant Improvements, City Project No. 2000-
12C.
2. Motion to deny adoption of resolution approving plans and specifications and
authorizing advertisement for bids for the Trunk Sanitary Sewer Extension, Southeast
Interceptor/Bondhus Segment and Appurtenant Improvements, City Project No. 2000-
12C.
5t:: - d-C\
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.
D.
.
.
Council Agenda - 4/11/05
c.
STAFF RECOMMENDATION:
The City Administrator, Deputy City Administrator, Public Works Director, and City
Engineer recommend Alternative No. I. Construction of the improvements as proposed will
alleviate capacity issues at the Reservoir Lift Station, as well as construct the initial leg of the
trunk sanitary sewer for the recent annexation area.
SUPPORTING DATA:
Plans and specifications are available for review if desired.
5 E- 30
r-"/li!{'('.',fF--I\/J,IIIY(;/{--I.('j'U)(',H._\ f'h'.'if'C-Ir.;\ !I:'.!-..II',I'"'''' l'I,-m".aild'i',-c"-",,d,II-l!- 1I-I!j(;5.RlS!l.d"c
.
.
.
5F.
Council Agenda - 4/11105
Consideration of aooroval of annualliauor licenses. (RW)
A. REFERENCE AND BACKGROUND:
In the past the City Council has approved the liquor license renewals in one motion
contingent upon the completion of the application, approval of the state and submission
of proper insurance coverage.
The following licenses are submitted for your approval:
Intoxicatinl! Liauor. On-Sale (fee $3.750)
I. Monticello Liquor, Inc.
2. Silver Fox (Chin Yuen)
3. Duane Lindenfelser dba River City Lanes
4. I.P.s Annex
5. Hawks Sports Bar
6. Monticello Country Club
Intoxicatinl! Liauor. On-Sale. Sunday (fee $200 - set bv statute)
1.
2.
Monticello Liquor, Inc.
Silver Fox
River City Lanes
VFW Club
American Legion Club
I.P.'s Annex
Hawks Sports Bar
Monticello Country Club
o
~.
4.
5.
6.
7.
8.
Non-Intoxicatinl! Malt. On-Sale (fee $275)
1. Monticello Men's Softball Assn. Council approved 2/28/5.
2. Lions - Riverfest Celebration
3. China Buffet
4. Pizza Factory
Non-Intoxicatinl! Malt. Off-Sale (fee $75)
1. Monticello Liquor, Inc.
2. River Terrace
3. Tom Thumb
4. Holiday Station
5\=- 3 I
.
.
.
5.
6.
7.
8.
Super America
Cruiser's Gas N Goods
Cub Foods
Maus Foods (D&C and Associates)
Set-Un License (fee $275)
None
Club License (fee - set bv statute based on membershin
1. VFW - $500
2. American Legion - $500
Wine/Stron!! Beer Combination License ($1,200)
1. Crostini's Grille
2. DeAngelo's Pizza & Pasta
B. ALTERNATIVE ACTIONS:
Council Agenda - 4/11105
1.
Move to approve these licenses effective 7/1/04 contingent upon applicants
providing appropriate certificates of insurance.
C. SUPPORTING DATA:
None.
St:--3'>
.
.
.
SG.
Consideration of resolution acceotin!! Poolar Hill oetition for annexation and
authorizin!! annexation under the terms of the CitvfTownshio ioint a!!reement !!overnin!!
annexation. (10)
A. REFERENCE AND BACKGROUND:
The City has received a petition from Gary and Robert Schluender requesting annexation into
the City of Monticello approximately 200 acres of property that will become the Poplar Hills
Development. The receipt of a petition requesting annexation from 100% of the property
o"mers of a parcel of land that is contiguous or abutting the City is a triggering event for
annexation.
This annexation request is being processed in accordance with the provisions of the approved
annexation agreement between the City of Monticello and Monticello Township. The
property in question does lie within the annexation area agreed to by the City and the
Township. A resolution has been prepared that needs to be approved by the City Council and
a letter has also been sent to the Township noting that the City is process this annexation
request per the terms of the annexation agreement.
The contiguous land area requested for annexation represents a significant portion of the
Poplar Hill Project. Approximately 53 acres of the project area is not contiguous to the City,
but will be contiguous "vith the annexation of the current requested area. A separate follow
up request for annexation of the 53 acre area will occur after the initial annexation has been
completed.
It is suggested that the motion to approve the annexation be contingent on approval of the
preliminary plat which is on the agenda for the April 25'h meeting ofthe City Council.
B. ALTERNATIVE ACTIONS:
I. Approve the resolution annexing approximately 175 acres of property lying in Sections
10 and 15, Township 121, Range 25 which is contiguous to the City.
This request meets the criteria set forth in the annexation agreement between the City
and the Township. Should the Council approve the annexation request, the resolution
will be forwarded tot he state who may review and comment on the annexation but is
required to order the annexation within 30 days of the receipt of the resolution.
2. Do not approve the annexation request.
C. STAFF RECOMMENDATION:
D.
It is the recommendation of the City Administrator that the annexation petition be approved
and the resolution forwarded to the state.
SUPPORTING DATA:
None
5G-33
.
.
.
City of Monticello, Minnesota
Wright County
Ordinance No.
AN ORDINANCE AMENDING SECTION 3-9 [D] OF THE MONTICELLO CITY
CODE, KNOWN AS THE ZONING ORDINANCE, BY PROVIDING FOR THE
RELOCATION OF CERTAIN NON-CONFORMING SIGNS.
The C~ty Council of the City of Monticello hereby ordains:
Section 1.
Section 3-9 [D] is hereby amended to add the following:
[D] 4. Notwithstanding any other requirement in Section 3-9 of this Ordinance to
the contrary, off-premise or advertising signs may be relocated as follows:
(a) This section shall apply exclusively to off-premise advertising signs of200
square feet or greater that have a specific, written, fee or leasehold interest in
the property on which they are currently located, and which are required to be
removed pursuant to City acquisition as a part of a City utility or road project.
(b) Such signs may be relocated to another part of the same parcel on which they
were located at the time of the acquisition, by City Council resolution.
(c) Such signs may be relocated to another vacant parcel subject to the application
for, and approval of, an Interim Use Permit per the requirements of the
Monticello Zoning Ordinance.
(d) In addition to any other requirements or restrictions deemed appropriate by
the City Council, the owner of such relocated sign under (b) or (c) above shall
not enter into any lease that extends the duration of such sign beyond the
soonest termination date to which the sign is subject at the time of the
relocation. Upon such date, the relocated sign shall be removed and shall not
re-established within the City limits of the City of Monticello.
(e) The owner of any sign relocated pursuant to this section shall enter into an
agreement with the City of Monticello providing for the date ofremoval, and
the terms of any lease or other contract governing the relocation.
Section 2.
This Ordinance shall take effect and be in full force from and
after its passage and publication.
s~ -.3\.0
.
.
.
ATTEST:
Clint Herbst, Mayor
Clerk/Administrator
AYES:
NAYS:
S\~--3l
Council Agenda - 4/11105
.
51.
Consideration of a request by the Community United Methodist Church to chanl!:e
the name of Tower Driye to Holy Soirit Trail. (JO)
A. REFERENCE AND BACKGROUND:
As you may know the driveway access at CSAH 18 (Jason Avenue) leading to the water
tower standpipe is labeled with a street sign (Tower Drive). Tower Drive itself is not a
public street and merely designates the name of a shared private access drive leading to
the standpipe (future park) and Methodist Church parking area. Since Tower Drive does
not identify a public right of way there is no need for a public hearing relating to the this
request. Council is simply asked if it wishes to allow installation of a new "street" sign
designating the name of the joint drive as Holy Spirit Trail. It is presumed that the
Methodist Church would fund the cost to change the sign. Also, the Methodist Church
property has a Jason Avenue Address. The Church address would need to remain the
same as the Church should not be addressed off a private drive name.
.
Please note that at some point in the future, it is possible that the Yager and Mack
properties to the east of Tower Drive may seek access to their property via the drive for
development purposes. At that point in time it may be necessary to convert the drive to a
public right of way which could include some reconstruction and formal designation via
platted road or easement. At that time the formal designation of the street name would be
established.
B.
ALTERNATIVE ACTIONS:
1. Motion to approve the request by the Community United Methodist Church to
change the name of Tower Drive to Holy Spirit Trail. Motion contingent on
Methodist Church funding the cost of changing the street sign name of the access
drive from Tower Drive to Holy Spirit Trail.
2. Motion to deny said request.
C. STAFF RECOMMENDATION
There is no overriding reason why the name should remain as Tower Drive. It is up to
Council to determine if it would like to see the sign change to Holy Spirit Trail.
D. SUPPORTING DATA:
Letter from Richard Van AlIen- CUMC Member.
IS J., - 33
March 17, 1005
Mr. Jeff O'Neil-Deputy Administrator
City of Monticello
505 Walnut Street
Monticello, MN 55361
Dear Mr. O'Neil,
This is a petition on behalf of the Administrative Council of
Community United Methodist Church
9115 Jason Ave. NE.
PO Box 5
Monticello, MN 553661
~
To:
change the name of a road beginning on Jason Ave, adjacent to the church and
terminating at the Monticello water tower,
from the cu"ent name of:
Tower Road
To
Holy Spirit Trail.
I understand there are some short term issues concerning status of the road to be
determined before this can be acted upon.
Please advise me of any further information or action needed on my part
For the Administrative Council of
~.o~m . Un~dMet~tChurch
~~
- ~ hard Van Allen - a CUMC member
6448 River Mill Drive
Monticello, MN 55361
P{h 195-5553
~
51- sc\,
.
.
.
Council Agenda - 4111/05
5L.
Consideration of authorizinl! feasibilitv studv for develoDment of a service road
extendinl! from Washinl!ton Avenue to Jameson DrODertv. CJO)
A. REFERENCE AND BACKGROUND:
As you know Territorial Road crossing providing access to the Jameson property will need to
be closed in conjunction with establishment of a new crossing at Highland Way. Over the
past few months there has been considerable discussion regarding a potential alignment for
providing a replacement access drive to the Jameson site. One of the primary options under
study has included crossing the Saint Henry Church property. This option, has not been
embraced by any of the property owners. In the past few weeks, a new alternative has been
identified that would result in development of a connecting drive extending from Fallon
Avenue along the Railroad ROW to Territorial Road. This connecting road is intended to
become the permanent solution to the access problem facing the Jameson property. This
option is support by Merrill and Duffy Busch under conditions identified in the attached
documentation. Please note that the Jamesons will be contacted regarding this option once
the cost estimates arc in place.
Council is asked to consider moving forward on this option by authorizing a feasibility study
($3,000) for the purpose of establishing a cost estimate for this connection.
B. ALTERNATIVE ACTIONS:
I.
Motion to authorize feasibility study for development of a service road extending from
Washington A venue to Jameson property
2. Motion to deny authorization to conduct feasibility study as proposed.
C. STAFF RECOMMENDATION:
Staff recommends alternative I. The idea presented by Merrill and Duffy Busch to allow a
connecting road along the north side of the Rand Mansion property presents an opportunity to
resolve a difficult access problem. The initial terms presented by Busch appear reasonable
given the impact on their property. This option also could result in elimination of the need to
acquire Saint Henry Church property under condemnation. It is our view that preliminary
engineering needs to be completed so that cost estimates can be obtained and a finance plan
established accordingly.
D. SUPPORTING DATA:
Copy of proposal from Merrill and Dufly Busch
Aerial Photo and other photos.
S L - L\ G
APR-07-2005 THU 12:05 PH
FAX NO.
P. 03
.
OLD TERRITORIAL ROAD/NEW PERMANENT STREET
Construction of new peIlIWlent street connecting Fallon Avenue to the foot of Old
Territorial Road, south of and parallel to the BNSF railroad tracks.
Tenus and Conditions:
1. City to pay owner full market value for land acquired to provide street right of way.
2. Curb cut and street to be peIlIWlent, not temporary.
3. City right of way on north side of street improvements (16 feet?) to overlap southern
half of railroad right of way. ("17Vf&J<.. IS I!!X~)
4. Configuration of street right of way to be designed to minimize removal of trees and
vegetation, and guarantee preservation of mature Norway spruce. Curve to follow
contour of the land in connecting with Old Territorial Road.
~
5. When Jameson property is developed, new Territorial Street to be extended into that
property, following the easements already in place and the existing route of Old
Territorial Road, continuing to provide permanent curb cut access to the main gate of the
Historic Rand House. Major portion of new street north-south right of way to be placed
on Jameson property. Original stone fence to be preserved, except for street cut, and a
green boulevard provided on street right of way separating stone fence from curb on west
side of street. .
6. City to build attractive retaining wall where street requires excavation of hillside and
construct fence appropriate to historic nature of the property (wrought iron) as a safety
measure due to the height of the embankment.
7.City to landscape and restore all areas attractively, replace lilac line removed, with
appropriate trees and shrubs appropriate to the historic setting of the property
8. All street construction. improvements and replacements to be completed at no cost or
assessment to the Rand House property. (flVC(...IJ171 A.I6 ~ fi~ LlA./I!!!!.>
9. If Jameson property is not developed and new permanent street constructed or
committed to by developer during the three-year moratorium, and Old Territorial Road is
closed at the termination of the moratorium, or at any time before, City must construct
the new permanent street at its own cost, to be reimbursed by future development of the
Jameson property.
10. City to provide formal documentation oithe moratorium agreement with the railroad,
including names ofperson(s) involved in the negotiations.
11. Terms of the agreement to be binding on future city administrations and city councils.
~
5L- '-\ \
- .-
APR-07-2005 THU 12:04 PM
FAX NO.
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SM. Issue a Nel!:ative Declaration of Need for an Environmental Impact Statement (EIS) for
. the Poplar Hill Development (City of Monticello Proiect No. 200S-07C) (WSB/JO)
A. REFERENCE AND BACKGROUND:
The public comment period for the Poplar Hill development Environmental Assessment
Worksheet (EA W) ended March 30, 2005. This project is located on 210 acres of land
formally known as the Schluender property, southwest of the Groveland development and
east of 90th Street. Comments were received from various agencies as outlined in the
attached documentation. The purpose of the EA W is to identify potential environmental
impacts and determine whether or not an Environmental Impact Statement (EIS) is required.
An EIS is a more extensive environmental review process. Determining whether or not an
EIS is needed does not relate to providing approval or denial for the project.
Based on the information in the EA Wand review agency comments regarding the EA W, the
project does not have the potential for significant environmental impacts that cannot be
addressed as part of the permitting process.
.
The Preliminary Plat relating to this project is on the City Council agenda for 4/25/05. At
the regular Planning Commission meeting on 4/5/05 the developer requested a reduction in
the number of mull-family units from 300 to 200. Planning Commission recommended
approval. A full presentation will be provided on 2/25/05. Issuance of a negative
declaration of need for and EIS does not limit the City Council's ability to modify or deny
the preliminary plat when it is considered on 2/25/05.
B.
AL TER..~ATIVE ACTIONS:
1.
Issue a Negative Declaration of Need for an EIS for the Poplar Hill development.
')
~.
Authorize preparation of an EIS for the Poplar Hill development.
S\l\- L\ S
3.
Defer action until the April 25,2005 City Council meeting.
C. STAFF RECOMMENDATION:
The City Administrator, Deputy City Administrator, and City Engineer recommend
selecting Alternative No. 1.
D. SUPPORTI;-./G DATA:
Summary memo to the City Council
Draft memo responding to agency comments
Findings of Fact and Conclusion
Sample Resolution
.
(-:'liO(T.lfF i,f).JIIS( ;R-i.( PUI( :-If.,\---lli'empL!US Inl-}'''I'I"rllil!i:.!II_I.'~! l!l5.d",
...
WSB
.
& A.S'sociales Inc.
Memorandum
To:
Honorable Mayor ami City Council
City of Monticello
From:
Bret A. Weiss, P.E., City Engineer
Andi Moffatt, Environmental Scientist
Ryan Hughes, Environmental Biologist
Date:
April 11, 2005
Reo'
Poplar Hill (Insignia) Development EA W
City of Monticello Project No. 2005-07C
WSB Project No. 1494-06
.
The public comment period for the Poplar Hill (Insignia) development Environmental
Assessment Worksheet (EA W) ended March 30,2005. The purpose of this EA W is to identify
potential environmental impacts and determine whether or not an Environmental Impact
Statement (EIS) is required. An EIS is a more extensive environmental review process.
Determining whether or not as EIS is needed does not relate to providing approval or denial for
the proj ecl.
Enclosed, please find the following items for your review relating to this EA W:
· Draft memo dated April 7,2005 to the review agencies responding to comments received
on the EA W (hereby referred to as the Response to Comments Memo). This memo
addresses the agencies' comments and includes copies of the agencies letters.
5\))-4\0
· The Findings of Fact and Conclusions on the need for an Environmental Impact
Statement (ElS).
· Draft Resolution issuing a Negative Declaration of Need for an EIS.
The decision before the City Council regarding the EA W is to decide whether or not the project
has the potential for significant environmental impacts that cannot be addressed during the City
review and agency permitting processes. It is our determination that this project's potential
environmental impacts can be addressed during these processes, and therefore an EIS is not
required.
If you have any questions after reviewing this information, please feel free to call Andi Moffatt at
. 763-541-4800 or discuss the items at the April I 1,2005 Council meeting.
("'{J()r'/."! W-/II.l.Jii\iJll_....( 'flU 1(: IlS--1'1""'r'.I {"'\~.I-I",,,.(._(U 1/0_' ,,',.c
~
WSB
.
& Associates Inc.
Memorandum
To:
Tim Bremieker, Department of Natural Resources
Claudia Dumont, Department of Transportation
From:
Ryan Hughes, WSB & Associates
Date:
April 7, 2005
Re:
Response to Comments
Poplar Hill Development EA W
City of Monticello Project No. 2005-07C
WSB Project No. 1494-06
The public comment period for the Poplar Hill development Environmental Assessment
Worksheet (EA W) ended March 30, 2005. Comments were received from the Minnesota
Department of Natural Resources and the Minnesota Department of Transportation.
Outlined below. please find responses to comments. The comment letters are attached for
. reference.
Responses to Comments from the Department of Natural Resources
Response to Comment: No response necessary.
Responses to Comments from the Minnesota Department of Transportation
S fY\ - L\ "\
Response to Comment: See/ion 21: As requested, WSB & Associates has extended the
traffic impacts evaluation of the Poplar Hill development to intersections along TH 25.
The results of this evaluation showed that the additional traffic created by the Poplar Hill
development will not have significant impact on the intersection operations at TH 25 /
Chelsea Road and TH 25 / School Boulevard.
TH 25 is a minor arterial providing the development access to 1-94. Currently, the
roadway carries about] 2,700 vehicles per day (vpd). In year 2025, this volume is
expected to increase to 26,700 vpd. Chelsea Road and School Boulevard are noted as
future major collectors in the Draft Monticello Transportation Plan (February 2005). The
extension of Chelsea Road is expected to carry 9,500 vpd in 2025, while School
Boulevard will carry 6,200 vpd.
.
(':.I)(!("i.:ifl'-IIXIII"'J;I\-.'.('fUi(',II.S_IJ","[.IIIJIO_lk,!''''''' '-'''':,ecl.("",,,,,,,.(),1f1.7115.d,,,
.
.
.
April 7, 2005
Page 2
As noted in the Poplar Hill development Environmental Assessment Worksheet (EA W),
the planned development includes 705 units, including single family, townhome, and
apartment dwellings. The site will generate an estimated 5,233 vpd and 509 vehicles in
the PM peak hour. Forty-six percent of this traffic is distributed along School Boulevard.
With this distribution, an additional 70 vehicles are expected on TH 25 during the PM
peak hour. a growth of about 3 percent.
The site generated traffic volumes were applied to the TH 25 / Chelsea Road and TH 25 /
School Boulevard intersections. As shown in the following table, the level of service is
not significantly impacted at these locations. In year 20 I 0, both intersections will remain
at LOS C during the PM peak hour. More congested conditions are expected in year
2025, with little difference between the build and no build conditions. It should be noted
that the evaluation included estimated traffic volumes from Wal-Mart and the lane
modifications to the TH 25 / School Boulevard intersection planned this year.
PM Peak Hour Intersection Level of Service
2015 2025
2005 No Build Build No Build Build
Intersection
LOS Delay LOS Delay LOS Delay LOS Delay LOS Delay
see see see see see
TH 25 and Chelsea Rd C 31 C 33 C 34 D 39 D 41
TH 25 and Schon I Blvd C 21 C 23 C 26 D 36 D 38
Please call Chuck Rickart at 763-287-7183 or Lynn Kiesow at 763-287-8536 with any
additional questions.
This concludes our responses to comments on behalf of the City. If you have any questions,
please feel free to contact me at 763-541-4800.
Attachments
cc:
Jeff O'Neill, City of Monticello
Bret Weiss, WSB & Associates
Andrea Moffatt. WSB & Associates
Dave Sebold, ./MS Group
sm-l\~
(' nor" ',\f/-:- r'IJ..fIIY(;R-i.n'1J!(: 1I..\'.-I,l""''i''\II,'\A)-Re,y'''''s~ '0 ..I,"Ol ()"",'I.H';-I0""5.<I,,<-
.
Minnesota Department of Natural Resources
1200 Warner Road
5t. Paul, Minnesota 55106
651772.7900
March 30, 2005
Mr. Jeff O'Neill
City of Monticello
505 Walnut Street, Suite I
Monticello, Minnesota 55362
RE: Poplar Hill Residential Development Environmental Assessment Worksheet (EA W)
Dear Mr. O'Neill:
The Minnesota Department of Natural Resources has reviewed the EA W prepared for the Poplar Hill residential
development project in the City of Monticello. We offer the following comments for your consideration.
Localized impacts of residential development projects may include alteration or elimination of natural vegetation,
impacts to rare (e.g., threatened or endangered) or important species, and waterbody and wetland impacts. Greater
impacts to the natural and human environment come from the cumulative effects of these projects when combined
with the effects of similar projects within the county or multi-county area. We urge the City to assess cumulative
impacts to the best of its ability. This project will not significantly affect natural vegetation, or threatened or
. endangered species. Wetland impacts can be most effectively addressed through the Wetland Conservation Act
(WCA) process, and we will provide comments during that process.
Thank you for the opportunity to review this project and the EA W. We look forward to receiving your record of
decision and responses to comments at the conclusion of environmental review. Minnesota Rules part 44 I 0.] 700,
subparts 4 and 5, require you to send us your Record of Decision within five days of deciding on this action.
Thank you for the opportunity to review the Environmental Assessment Worksheet. If you have any questions
about this project, please contact staff ecologist Michael North at 2 I 8-833-8726.
.
An Equal Opp011unit:: Ernplo:'er \\/j}O Values Diversity
5 fu - L\ C\,
Sincerely,
Tim Bremicker
Acting Regional Director
Cc: Diane Anderson, Wayne Barstad, Fred Bengston, Steve Colvin, Paul Diedrich,
Patricia Fowler, Dale Homuth, Michael North (DNR)
Jon Larsen (EQB)
Nick Rowse (FWS)
ERDB 20050299
PoplarHill.doc
DNR Information 651-296-6157
1-888.-646.-6367
lTY 65'1--296--5484
1-800-657-3929
I-Ir"',,,"-J.L-'::::IQ~O l~;~d. WSB & ASSOCIATES
~ l1J>,R.30M8~~:;I1_~('J5 10: 39AMJe9 l1NDOT ST CLOUD
~ ~ MlnnesotB Depaltment ofT",nspottatlon
1(1:\ T,.nspl!tlation District ~
~ I 372512'" Street North
. ~o.!!I 51, Cloud. MN 56303-2130
7535411700 P.02/02
~~~82 P.U~l/p:2/2
Offrce Tel: 3201654-5134
Fax: 3201203-6089
March 30, 2005
Mr. Jeff O'Neill, Community Dellelopment Director
Cl1.y of Monticello
505 Walnut Street, Suite 1
Montfcello, MN 55362-8831
Re: Poplar Hill Development EAW
CS seos (TH 25)
Dear Mr. O'Neill:
.
The Minnesota Department of Transportation has reviewed the EAW tor the
proposed Poplar Hill development for impacts to the trunk highway system, and
offers the following comments:
Section 21: Traffic does not adequately address the development impacts to TH
25, the intersection otTH 25 and School Boulevard, or the Intersection ofTH 25
and Chelsea Road. The document states that the TH 25/Chelsea Road
intersection already experiences delay. The developer should perform level~f-
service analysis for both intersections and document the needed improvements.
Please forward a copy of the analY$fs to me for Mn/DOT review.
Thank you for the oppOrtunity to comment on this proposed development.
TOTAL P.02 ~
Sincerely,
~VP~ ~
Claudia Dumont
Sr. TransportatIon Planner
Cc: CS 8605
To
co..,."..
.
Pl'Ionllt
PO-'
-",/
An equal opponuntly employer
';fY\-SD
.
.
.
CITY OF MONTICELLO
In the matter of the
Decision on the Need for an
Environmental Impact
Statement (EIS) for the
Poplar Hill Development in
Monticello, MN
FINDINGS OF FACT
AND CONCLUSIONS
The Poplar Hill (Insignia) development is the former Schluender property located
southwest of the Groveland development and east of 90th Street. This project is located
on 210 acres and includes a proposed mixed residential development of 227 unattached
housing units and 478 attached housing units. This development required an EA W
pursuant to Minnesota Rules 4410.4300 subpart 19 pertaining to the construction of 705
residential units. The City of Monticello has prepared an Environmental Assessment
Worksheet (EA W) for this proposed project. As to the need for an Environmental Impact
Statement (EIS) on this project and based on the record in this matter, including the EA W
and comments received, the City of Monticello makes the following Findings of Fact and
Conclusions:
FINDINGS OF FACT
I.
PROJECT DESCRIPTION
A. Project
The proposed project involves grading the 21 O-acre site to construct streets,
utilities, and residential units. The project is anticipated to convert
approximately 4 acres of wooded area, 142 acres of cropland, 2 acres of
Ia-\'vn/landscaping, 4 acres of impervious surfaces, and 43 acres of gravel pit to
create approximately 9 acres of storm pond, 88 acres of lawn/landscaping, 54
acres of impervious surfaces, and 44 acres of park. The proposed project
includes maintaining 15 acres of wetland within the site.
B. Project Site
The proposed project is located south of 90th Street Northeast, near the
intersection with Darrow Avenue Northeast and southwest of Interstate 94.
The site currently contains approximately 15 acres of wetland, 4 acres of
wooded area, 142 acres of cropland, 2 acres oflawn/landscaping, 4 acres of
impervious surfaces, and 43 acres of gravel pit.
II.
PROJECT HISTORY
A. The project was subject to the mandatory preparation of an EA Wunder
Minnesota R. 4410.4300 subp. 19.
SfV\-S\
C:IDOCUM"_'~lIDA IF/v'CR-l.C/I,LOCALS-J 'ITemp1040105FOF.doc
.
B. An EA W was prepared for the proposed project and distributed to the
Environmental Quality Board (EQB) mailing list and other interested parties
on February 21,2005.
C. A public notice containing information about the availability of the EA W for
public review was published in the Monticello Times on Thursday, March 3,
2005.
D. The EA W was noticed in the February 28, 2005 EQB Monitor. The public
comment period ended March 30, 2005. Written comments were received
from the Minnesota Department of Natural Resources and the Minnesota
Department of Transportation by the comment period deadline. A copy of
thesc letters is hereby incorporated by reference.
III. CRITERIA FOR DETERMINING THE POTENTIAL FOR SIGNIFICANT
ENVIRONMENTAL EFFECTS.
Minnesota R. 4410.1700, subp. 1 states "an EIS shall be ordered for projects that
have the potential for significant environmental affects." In deciding whether a
projcct has the potential for significant environmental affects, the City of
Monticello must consider the four factors set out in Minnesota R. 4410.1700.
subp. 7. With respect to each of these factors, the City finds as follows:
.
A. TYPE, EXTENT, AND REVERSIBILITY OF ENVIRONMENTAL
EFFECTS
The tirst factor that the City must consider is "type, extent and reversibility of
environmental effects", Minnesota R. 4410.1700, subp. 7.A. The City's
tindings with respect to each of these issues are set forth below.
5M-LJd-
I. The type of environmental impacts and mitigation efforts anticipated
as part of this project include:
a. Land Use: The land use will be converted from primarily
agriculture and gravel pit to residential. To address this change
from open space to developed space, the development plans
contain parks, open space, and storm ponding areas to mitigate
the land use change.
.
b. Wastewater and Water Consumption: This development is
anticipated to use and generate a daily demand of
approximately 176,250 GPD of water and wastewater.
According to the City's Water Supply Plan (2004) this area
was anticipated to be a residential development and the
capacity has been planned into the City's system. The increase
in water will be mitigated by the expansion of the City's water
c. woe U/llE - / 'IDA ~VNGR-1. CIiLOCALS'-/I.Tem;Ji(J40 J 05 FOFdoc
.
supply, storage, and distribution systems. The surrounding
sanitary system was constructed with the anticipation of future
development and the Monticello Wastewater Treatment
Facility is anticipated to have adequate capacity to handle the
sewage volumes from this site.
c. Storm Water: The project is anticipated to generate
additional storm water runoff. This runoff will be treated
within on-site storm water treatment pond basins. The design
of the on-site storm water management system is required to be
sized to accommodate the I O-day snowmelt event,
accommodate a critical duration event with a 20% chance of
occurrence in any given year, and satisfy National Urban
Runoff Program (NURP) recommendations. The proposed
concept plan for the site includes nine storm water treatment
ponds totaling 9 acres. To satisfy NURP recommendations for
the site (2.5 inch, 24 hour rainfall event) a total of 10.8 acre-
feet of dead pool storage volume is required. The City's
policies for storm water infiltration, rate control, and treatment
will minimize the impact of storm water on the water quality of
receiving waters within the development and downstream, both
now and in the future.
.
d. Traffic: Traffic volume on Chelsea Road (90th Street) will
increase. With the extension of School Boulevard, traffic from
this area, as well as other developments south of Chelsea Road
will have an option to use either School Boulevard or 90th
Street to Chelsea Road. Based on the data and analysis, the
proposed site traffic, now and in the future, will have minimal
impacts on the existing and proposed roadway system. With
the anticipated extension of School Boulevard and the
recommended roadway improvements, any impact should be
negligible. Coordination is necessary between the developer
and the City of Monticello to ensure that the accesses are
constructed as permitted.
S~YI-S3
2. The extent and reversibility of environmental impacts are consistent
with those of residential development.
.
C IDOCU,t1E-J iDA ~V.VCR-/ CJILOCALS-J IIempl0401 05FOFdoc
.
B. CUMULATIVE POTENTIAL EFFECTS OF RELATED OR
ANTICIPATED FUTURE PROJECTS
The second factor that the City must consider is the "cumulative potential
effects of related or anticipated future projects", Minnesota R. 4410,1700
subp,7,B, The City's findings with respect to this factor are set forth below,
I, The proposed Poplar Hill Development is located west of the
Groveland Development. The land surrounding the proposed project
site is guided as low density residential, medium density residential,
open space, and commercial. The regional land use conversion from
open space, gravel pit, and agricultural to developed residential space
is anticipated to have a cumulative impact on the area, Attempts to
mitigate this impact will include providing open space in the
developments, providing adequate storm water management facilities,
and addressing traffic impacts, The City's current ordinances,
standards, and policies are anticipated to be adequate to address these
ISSUes,
.
SIY\-S"-l
.
C: 'DOCl/Al E~ jlDA I-V,VC H-I, CJ1,LOCA LS~ II Temp ',04() J OJ FOF Joc
.
C. THE EXTENT TO WHICH ENVIRONMENTAL AFFECTS ARE
SUBJECT TO MITIGATION BY ONGOING PUBLIC REGULATORY
AUTHORITY
1 Th t: II
'11 b
, dt: h
.
e 0 owmg permIts or approva s WI e req Ulre or t e project:
Unit of Government Tvne of Annlication Status
Federal
Army Corps of Engineers Section 404 Wetland Permit To be obtained,
if needed
State
MPCA NPDES storm water permit To be obtained
MPCA Sanitary Sewer Extension Permit To be obtained
MPCA Section 401 Certification To be obtained,
if needed
Minnesota DNR Water Appropriation To be obtained,
if needed
Minnesota Department of Water Main Extension Permit To be obtained
Health
Citv/Local
City of Monticello Platting To be completed,
if needed
City of Monticello Rezoning To be obtained,
if needed
City of Monticello Building Permits To be obtained,
if needed
City of Montice]]o Site Plan Review To be completed,
if needed
City of Monticello WCA Permit To be obtained,
if needed
City of Monticello Grading Permit To be obtained,
if needed
'5M - Ss
I, The City finds that the potential environmental impacts ofthc project
are subject to mitigation by ongoing regulatory authorities such that an
EIS need not be prepared,
.
c: 'IDOCUME-! ',DA ~YNGR-l_CI'iI_OCALS-I', TemplfJ40105/-'OFdoc
.
D. THE EXTENT TO WHICH ENVIRONMENTAL EFFECTS CAN BE
ANTICIPATED AND CONTROLLED AS A RESULT OF OTHER
ENVIRONMENTAL STUDIES UNDERTAKEN BY PUBLIC
AGENCIES OR THE PROJECT PROPOSER, OR OF EISs
PREVIOUSL Y PREPARED ON SIMILAR PROJECTS.
The fourth factor that the City must consider is "the extent to which
environmental effects can be anticipated and controlled as a result of other
environmental studies undertaken by public agencies or the project proposer,
or of EISs previously prepared on similar projects," Minnesota R. 4700.1700,
subp.7.o. The City's findings with respect to this factor are set forth below:
The proposed project is subject to the following plans:
I. City of Monticello Comprehensive Parks and Pathways System Plan (May 1998)
2. City of Monticello Wellhead Protection Plan (January 2004)
3. City of Monticello Comprehensive Plan (March 1996)
4. City of Monticello Long Range Guide Plan
5. City of Monticello draft Comprehensive Water Resource Management Plan
6. City of Monticello Water System Plan (2004)
.
The City finds that the environmental effects of the project can be anticipated
and controlled as a result of the environmental review, planning, and
permitting processes.
c.- 'IDOC UlvfE ~ J IDA IY.VGR-1. Cl'IOCA LS~ I 'I Temp 1040! 05 F'OF doc
S V"Y\- S l?
.
CONCLUSIONS
~.
The preparation of the Poplar Hill Development EA Wand comments received on the
EA W have generated information adequate to determine whether the proposed facility
has the potential for significant environmental effects.
The EA W has identified areas where the potential for significant environmental effects
exist, but appropriate measures have or will be incorporated into the project plan and/or
permits to mitigate these effects. The project is anticipated to comply with all City of
Monticello standards and review agency standards.
Based on the criteria established in Minnesota R. 4410.] 700, the project does not have
the potential for significant environmental effects.
Based on the Findings of Fact and Conclusions, the project does not have the potential for
significant environmental impacts.
An Environmental Impact Statement is not required.
~.
~
CID()C()ME-I"/)AWNGR-I.C!lWCALS-I!TempI04()I05f;~ _ ~ l
RESOLUTION 2005-36
RESOLUTION ISSUING A NEGATIVE DECLARATION OF NEED
.
o {'rI -"S<6
WHEREAS, the preparation of the Poplar Hill Development EA W (City of Monticello Project No.
2005-07C) and comments received on the EA W have generated information adequate to determine
whether the proposed project has the potential for significant environmental impacts; and
WHEREAS, the EA W has identified areas where the potential for significant environmental effects
exist, but appropriate measures have or will be incorporated into the project plan and/or permits to
reasonably mitigate these impacts; and
WHEREAS, the Poplar Hill Development project is expected to comply with all the City of
Monticello and review agency standards; and
WHEREAS, based on the criteria established in Minnesota R. 4410.1700, the project does not have
the potential for significant environmental effects: and
WHEREAS, based on the Findings of Fact and Conclusions, the project does not have the potential
for significant environmental impacts.
NOW, THEREFORE, BE IT RESOLVED, the City of Monticello has determined that an
Environmental Impact Statement is not required.
.
Adopted by the Monticello City Council this II th day of April, 2005.
Mayor
ATTEST:
City Administrator
.
c woe UA:fE-jIDA IF.VGR-]. CnUJCALS- J I Temp W40 / 05 Resofution.rtj
SN. Consideration of imDrovements to the caterine kitchen at the communitv center. (KE)
. A.
REFERENCE AND BACKGROUND:
In 2004 the Mississippi Room at the Community Center hosted 20 wedding receptions. We are on track to
host 35 this year and are already taking reservations for 2006 and 2007. In addition, we've seen a
significant increase in requests from businesses to use the Mississippi Room for professional meetings and
events.
The kitchen adjacent to the Mississippi Room, the catering kitchen, is an integral component of all of the
rentals we schedule. The current configuration of this kitchen provides extremely limited work space and
no storage space. We have a terrific roster of caterers and liquor providers, as well as our daily senior
dining program, who need to use this space to provide smooth and efficient food and beverage service for
our events. To ensure that this happens, we've needed to make additional space available in other rental
rooms to provide work space. Thus making this space unavailable for other rentals. Due to the lack of
storage space, we've needed to store items that are used during events like dishes, decanters, etc. away
from the kitchen area which again causes difficulties with other room rentals so that access to these items
can be maintained. Finally, not having an ice machine in the catering kitchen is difficult. Currently our
ice machine is in our larger commercial kitchen which is adjacent to the gymnasium. This means that our
Event Host needs to leave the event often during the evening to cart ice from the larger kitchen to the
catering kitchen.
e
We are proposing improvements that would significantly improve the use of space and efficiency of
operation in the catering kitchen. First we plan to move the ice machine from the larger kitchen to the
catering kitchen. Most of our ice needs happen in the catering kitchen so this just makes sense. We'd also
like to add permanent counter space with under counter cabinets and overhead cabinets for additional
work space and secure clean storage space. These improvements have been discussed at length and
approved by the Community Center Advisory Board. They believe that as the rentals of this area continue
to grow, it's important that the space become for efficient and appealing to all users. This improvement
was budgeted in the Community Centers 2005 budget in the amount of$II,OOO. We are requesting
approximately $6,200 instead. We had originally intended to purchase another ice machine thus
maintaining two machines, however, this is overkill since most of our ice needs are in the catering kitchen.
We are hoping begin this project very soon. Our wedding season is fast approaching and we'd like to be
ready for these events.
B. ALTERNATIVE ACTIONS:
I. To approve the improvements as describe above in the projected amount.
2. To not approve the improvements as described above.
C. STAFF RECOMMENDATIONS:
The Community Center Advisory Board and the City Administrator recommend Alternative I.
eD
SUPPORTING DATA:
.
Price quotes for proposed work
5f\J - Sq
Purcell Plumbing & Heating, Inc.
220 Sandberg Road
Monticello, MN 55362
.
Customer & Address
COMMUNITY CENTER
505 WALNlIT ST.
MONTICELLO, MINN. 55362
ATTN: BRIAN WELDON
Description
PROPOSAL:
DISCONNECT WATER AND FILTER RACK TO ICE MACHINE AT
PRESENT LOCATION.
INSTALL WATER LINE AND FILTER RACK AT NEW LOCATION TO ICE
MACHINE.
INSTALL DRAIN LINE FROM ICE MACHINE TO FLOOR DRAIN LINDER
INK.
TERIAL AND LABOR:
ESTIMATES ARE GOOD FOR 30 DAYS
SignatLlre
Date
~.t0/~s
"1" / rj.
,
Phone #
E-mail
763-295-5445
763-271-4234
plumbery@tds.net
Date
4/1/2005
BID
Estimate #
1963
Due Date Project Estimator
4/1/2005 ICE MACHINE Ron
Qty
Sales Tax (6.5%)
Total
Total
203.00
$0.00
$203.00
SN-f.aO
SIV- (gl
.
Olson & Sons Electric, Inc.
19 S;:mdberg Road
P.O. Box 686
~Monticello, MN. 55362
Date of Quotation: 04/04/2005
city Of Monticello
ATI'N: ACCOUNTS PAYABLE
505 Walnut Street, Suite 1
Monticello, MM. 55362
Dear BRIAN,
The undersigned Contractor agrees to supply and install the
necessary Electrical Equipment, for the description of the project as
stated below. This quote is good for 30 days from above date, and is
sUbject to the provisions listed below. If you have any questions,
please feel free to call anytime.
Thank you.
DAN GRUE
Olson & Sons Electric, Inc.
Contract Amount
$225.00
1.)
The material and workmanship furnished shall comply with the rules
and regulations set forth in the CUrrent version of the National
Electrical Code, and all State and local rules governing such work.
The price quoted includes customary Insurance, Permits, and
Inspection Fees.
.
2. )
Any changes or additions to this proposal, or the work installed as
specified, shall be made in writing, setting forth the details of
such changes and costs thereof, and signed by both parties.
3.) All equipment and devices installed as part of this proposal shall
be guaranteed for a period of one year from installation.
Contractors liability shall be limited to cost of replacement of
defective parts.
Location:
Description of work performed;
INSTALL DBDlCATED RECEPTACLE
POR ICE MAltBR..
--PURCHASERS ACCEPTANCE--
The proposal as outlined above is
accepted. My signature is full
acceptance of agreement,and order
to commence.
::;pe::elY Zt::
~ectri~ Contractor
Quote #:0005859
Date
by
Date v- \- Os.-
.
.00 lEi
XVd 9t:tO soo./go/tO
MAR-04-05 12:44 PM
BESTWAY FABRICATING INC.
32121 363 4910
P.01
Best- Way Fabricating, Inc.
P.O, Box 187 . (0) 19th Avcnuc N.E.
S!. Jo,cph. M:--I 56374
.\20) 363.4601l . I'ax; 1)20) 363-4910
'1SI' I."llng #O~810
QUOTATION
18200
TO
Monticdlo Corrmllnity Center
PLEASE INDICATE THE ABOVE NAME AND N\iMBEA WHEN OADEAING
Purchase Order MU$t Accompany Request Per Shop Drawing.
OLOTATION DArE ~PF.RSDN
2-11-05 _--L_______Al/J"nnifer
At tn: Clinton lllmlcy
QUANTITY
FOB: ST, JOSEPH. MN
.OESCRIPTION
PRICE
TERMS: NET 30 DAYS
II
AMOI,lNr.'
I
Ilems NOT INCLUDED In bid Atilt As Follows; Orop Ins. SnMze Guards (UrMan Speclfled an Quote). Drains. F8ucet., Hartt l.arnp~. I.lghts, Knife ~t;ks, Cul'ing 8o.Ilrd8, Ciln
Openers. Powe~ ~k Sir'lk&. Tacle Limit Swili:;he&, DisposerCcnes 4Gol1ars. vacuum Breakers. COflV6)'Orl, Millwork, Cl)rian. PI'GtiC Laminate, Electlk:al WofjI, (Unlf:l5 epecl~1tQ
01"1 Ouote). Ir'lSlllllaHon, FIola WcICl5, Dellvety, Crating, Shl~plng, and ~pUcElbJe Taxe;. Etc.
1 eel;
9"" 1.0 l\ Cab' /
_, ng aSe ~net w 4 Drawers & Hinged Doors
3,277.00
1 en.
93" Long Wall Cabinet w/Hinged Doors & 1 Adj. She f 1,464.00
Price does Not Include Tax, Delivery Or lnstallat on
.1 ea.
Delivery & Installation
625.00
* 53(u!p r"
L___,_...___ '__~__""._'_.___'_'__ ....___,,__.__,~,.,~'''''_'.___'____.~ '._n ----....-,."'~-.-
WE ARE PLEASED m SUBMn THE ABOVE QUOTATION FOR YOUR CONSIDERATION, SHOULD YOU PLACE AN ORDER, BE ASSURED IT WILL RECEIVE OUR
PROMPT ATHN-'ION. THIS QUOTATION IS VAUD FOR 3D DAYS. THEREAFTER IT IS SUBJECT TO CHANGE WITHOUT NOTICE.
.ON'" n,., 14'f."~ /j;nd ".rIIll; tMllllllO 1"'4.11..1101' ;I1..lIllIIiUlJ1UC,I.'" '.lIrWI ~hjUlglI\; LII oltlelllgremnlmt!i .mJi!llu!r. .pt)l'Ov. i!la In wr~~n9 by tn. Heme Dlfic;~
t)llhe ~1I1j;. AU fllltlUIlIDn~ qr~d.lI~r4Ill'roInt ...
. \ ....pol' 'il\"~,Il\;, 111:'.\041\<\, 1I~~. ~V~II;1Q\\~~ t;;d 'T~\1:l1"il1'l,; and lib etner C:;lIU,"IIS ~ond OUf GOIl'rlll.
1 rlt;;!l "'"d ':I.ll)nu~lrllOr"L ['f1Ll18 I!lultll'ocl !O COml'G1IOl1. PurCflaBIl!' Il'iiJr.n 10 IiK1Cept .I~""f (IY..r~. Qr shedll9f1 "ot ~ 8lCC8BH of Ulf1 perc;.'lt IQ ~ charged for
pl'(',dO:S. ~UI(;h~ Mo'Sumu'S \'*"'~ 101 p.61an!
anll ~rl~t ''If'1I1\11111'(lMI when l;IR;;;ln: m.dlllc PLJr(:h.~C1I''.!r. tptlcIIICa110r'lt" Wi'lel" Quotation apocllies malllrlallll' gill fl,lrn,;n.d by It",!! putCl1aMlf, IfTlpk>
"llp;IW~n<:n mll!!l.l D& malle 101 IEllIo~omwle Wl(l~.II.I'1t1
f!\altfill n\u$! he "UI!llrn~ quail}' to IAClr'1I:IIA 91'1cj~111 Dtodur.tIOl1.
Concm+Or" nQt \I."'(~ICUI''f ;tll~:j I1I111lMl '''.III M 9!Jy",,"ed by ftlItllbJdl\ed tll!Ide CUSlom!. ltll~" 'rK:On9l6telltwltlIhD~It"atgd '-41in",t'rj(;!"l "IIIIY BppeBr 0/1 PlJrc;:".~e('~
formal OJ'tll>( will 'l01 tleI tltrlt1lnll (1f1 th, $IlIOt.
BY ___...___________________________________ ACCEPTED _..,
DATE
5N-lvd.
.
.
.
Council Agenda - 4/11/05
50. Consideration of contributine $5.000 toward develoDment of Ball field liehts at the
Hieh School Ball Field located at Chelsea and Countv 18. (10)
A. REFERENCE AND BACKGROUND:
The baseball coaching staff at the High School along with the Legion and VFW request
that the City Council consider contributing $5,000 toward the development of ball field
lighting at the new High School baseball facility. The Parks Commission has reviewed
the request and recommended a contribution of $5,000 which is an important yet
relatively small portion of the total cost of the improvement. As you can see by the
attached request, the total cost of the project is $130,000 with a major portion ($70,000)
provided via in kind contribution of labor from local electricians and Xcel. Advertising
dollars and admissions to tournaments will help fund a portion as well.
There is precedence for city contributions to school park related facilities including
assistance with funding of the Magic Kingdom playground and use of park dedication
funds toward purchase of school playground equipment.
This is not a budgeted item.
B. ALTERNATIVE ACTIONS
1.
Motion to approve a contribution of $5,000 as recommended by the Parks
Commission. vJl'-^. --f.Cf
2. Motion to deny approval of the requested contribution.
C. STAFF RECOMMENDATION:
Although the City will not have direct influence over the use of the park facility, the
lighting of the ball field will provide additional recreational opportunities for use by City
residents through their participation on local teams. Lighting the field benefits the City
by relieving some pressure to build additional City fields. A contribution of $5,000 is
relatively small compared to the total cost and small when looking at the benefit to City
residents, therefore staff recommends that Council approve the request and draw funds
from reserves for funding.
D. SUPPORTING DATA:
Letter from High School baseball coaching staff.
:;o-l..o'":,
e
To: Monticello City Council
rJ
FJ~ AjE-v~
From: Baseball Coaching Staff-High School, Legion, and VFW
Date: March 27, 2005
Re: Lights
Cost: $80,000 ($130,000 if Musco Lighting does all the work)
Community Support: All labor is being donated by local
electricians and Excel Energy Employees.
I
Funding: Advertising dollars from the signs on the field will pay
for the remaining amount. We will also use admission charged at
the 16 team VFW Tourney and possibly run a Legion Tourney to
generate some extra funding for this project.
Loan: Weare looking to shorten the loan by making a large down
payment. The School Board would like to see the term on the loan
as short as possible.
Current Proposal: Finance $70,000 over 7 years
Payments of $12,000 a year
Goal: Finance $50,000 over 4 or 5 years
-
50 - lot.{
Council Agenda - 4/11105
.
SP.
Consideration of revisions to the orderlv annexation a!!reement.
A. REFERENCE AND BACKGROUND:
Mayor Herbst indicated that at the last meeting of the Joint Planning Board a number of
changes had been made to clarify language in the annexation agreement between the City
of Monticello and Monticello Township. The Mayor requested that this item be placed
on the consent agenda. At this time we do not have a copy of the revisions for inclusion
with the agenda packet. Hopefully the revisions will be available for your review at the
Council meeting.
.
.
5P~1.o5
1 (o(p
Council Agenda - 4/11/05
7.
Public Hearinl!: on the School Boulevard Sidewalk and Median Imurovements (Deel!:an
Avenue to Edmonson Avenue) (Citv of Monticello Proiect No. 2004-31C) (WSB)
.
A. REFERENCE AND BACKGROUND:
The City Council has accepted the feasibility report for the above-referenced project and
will be conducting the public hearing for the project. The public hearing is necessary to
allow for assessment of the project to benefited property owners, as outlined in the Wal-
Mart and Weinand properties' Developer's Agreement and to satisfy bonding requirements.
The proposed improvements to be constructed this year include widening the existing
roadway to accommodate right-turn lanes into the Wal-Mart development access driveways
and the driveways into the future development on the north side of School Boulevard. In
addition, the project involves construction of a median between Cedar Street to just east of
the second Wal-Mart access. The entire roadway length will be milled and overlaid with
this project. In addition, concrete sidewalk will be constructed adjacent to the proposed
Wal-Mart development on Cedar Street and on the south side of School Boulevard between
Deegan Avenue and the Autumn Ridge development. The 8-foot bituminous pathway along
the north side of School Boulevard will be replaced to accommodate the turn lane
construction.
.
The project costs are estimated at $1,259,073, which also includes future construction ofa
signal at Cedar Street and School Boulevard and street lighting along School Boulevard.
The project is proposed to be largely funded tlrrough special assessment agreements with the
Wal-Mart property and Weinand property on the north side of School Boulevard.
The City Council will hold the public hearing and at the conclusion ofthe public hearing the
Council will make a determination whether or not to proceed with the project. If the
Council proceeds to approve the project, the Council will be asked in a later Agenda Item to
award the project. The Council, at their March 14,2005 meeting approved the plans and
authorized the Ad for Bid. This was done to help expedite the project to meet the schedule
agreed to by the City in the Developer's Agreements. The schedule indicated that the
project will be completed in July 2005.
B. ALTERNATIVE ACTIONS:
I. Order the improvements for the School Boulevard sidewalk and median
improvements as outlined in the feasibility report and recommended by the City
Engineer.
2. Do not authorize the work at this time.
C.
STAFF RECOMMENDATION:
.
The City Administrator, Public Works Director, and City Engineer recommend that the
Council order the School Boulevard sidewalk and median improvements as outlined in the
feasibility report.
F:"'IlIl'n/!\w(H'dproc:'.~(}(i5(:~UI1Ci/.I!("R<fa'oAp'ii-JII(J5'.J-II-1!5hhlicHe"nngJmI.J-3kdoc
f-&l
Council Agenda -, 4/11105
D. SUPPORTING DATA:
.
None (feasibility report previously provided)
.
.
)_ ':',,j,,w,/!!"wnniproc',201iJ C"wnc'( ..I!!"nd",_ Jpril-2()05 ,~_II_{J-'l'uIJ!i~ Henrin;:2{)(J..I.3 IC.d,,,,
8.
.
A.
.
.
Conduct the Public Hearing, Consideration of Approving Plans and Specifications
and Authorizing the Advertisement for Bids for the Chelsea Road Extension (90th
Street to CSAH 39), School Boulevard (Chelsea Road to 1.330 Feet South), and
Northwest Lift Station and Force Main Proiect (Citv of Monticello Proiect No.
2005-11C) (WSB)
REFERENCE AND BACKGROUND:
The feasibility report for street and utility improvements for the extension of Chelsea
Road from 90th Street NE to CSAH 39, and School Boulevard from Chelsea Road south
approximately 1,330 feet was approved at the March 28, 2005 City Council meeting.
The City has purchased 35 acres from John Chadwick and Jim Bowers and entered into
an agreement to purchase additional property for a proposed city business/industrial park.
The Chelsea Road extension is part of the purchase agreement. Chelsea Road would
extend through the proposed business park property and allow for commercial
development between Chelsea Road and 1-94. This would also open the property to
business and industrial development south of Chelsea Road. Other items included in this
feasibility report include the installation of a trunk sanitary sewer lift station near CSAH
39 to accommodate this property as well as potential future properties to the west of this
site. Force main will be constructed within the project limits and ultimately along
Chelsea Road connecting to the future sanitary sewer trunk line at Fallon Avenue. Right-
of-way for the extension of Chelsea Road and School Boulevard has been platted within
the Otter Creek Crossing plat. The proposed improvements include construction of
streets, storm sewer, trunk water main, sanitary sewer lift station, and sanitary sewer
main improvements. The estimated project cost totals $4,716,349. The project cost
includes the construction cost plus all indirect costs. Other costs above the project cost
include the Rask property acquisition, Sandberg Road lot acquisition, previous
assessment and City costs that bring the total assessment cost to $5,708,720.99.
Funding for the project will be derived from City trunk funds and special assessments.
The benefiting property owners abutting Chelsea Road on the north will be assessed for
79% of the cost to construct Chelsea Road, widen CSAH 39, the 90th Street realignment,
and appurtenant work. The City will pay the remaining 21 % of the cost to construct
Chelsea Road, widen CSAH 39, the 90th Street realignment, and appurtenant work. The
cost to construct School Boulevard and appurtenant work will be financed with City
funds or Business Park funds. The City will also fund the pond grading, lift station, and
force main portions of the project with trunk funds.
The proposed funding for this project is listed below. Additional detail for project
funding is provided in Table 2 of the feasibility report (copy attached). The table
includes additional funding items determined by the above mentioned agreement.
. Moon Motors.. ......... ....... ......... ......... .......... ....... .................. ..... ..... .$294,851
. ('h, d .. k'B . $) 5'7 -'0
. . a \\-lC I owers ........................................................................ -, .) ,)j
. rvlonticcllo Business Campus.. ....... ,., ......... ......., ......... ......... ...... ..$1 ,386,236
. Trunk Funds.. .......... ....... ......... ......... .......... ....... .......... ....... ........ ..$1.490.1 03
( .llJflrT.\n-:__/\I!.JII',Y(,/I._i.("['I.O( '..II..\'~.' 'i'-'''I'U(;S 11:\ 1_( .....,is,,, Ro,,,! (-"miIlO iI.'M,'''", .Jrp'o'.-,- ['/.-'''" ,,,,.1._IF/J_IN! i'15.d",
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.
.
.
B.
In accordance with Minnesota Statute 429, in order to bond for this project the City
Council must hold a public hearing prior to the contract award and also conduct an
assessment hearing at the completion of the project. TIle Council should direct staff to
provide a presentation of the project, take questions from the Council, open the public
hearing to listen to public comment, close the public hearing, and then take action.
In addition, the City Council is being requested to approve plans and specifications and
authorize the advertisement for bids supporting the construction of the extension of
Chelsea Road from 90th Street NE to CSAH 39, and School Boulevard from Chelsea
Road south approximately 1,330 feet.
The anticipated project schedule is as follows:
. Plans approved for bidding .................................................... Aprilll, 2005
. Bid Opening ............................................................................,. May 6, 2005
. Project a\vard ............................................................................ May 9,2005
. Start construction ...............,..................................................., Jvlay 23, 2005
. Substantial completion................"...................................November 1,2005
. Final lift of asphalt.....................................................................July 1,2006
. 1 000/0 COlnplete.................".........................."...........................July 1,2006
Attached to this item is a revised Proposed Assessment Summary and revised feasibility
report figures, which reflect the removal of the previously shown Chelsea Road extension
at CSAH 39.
ALTERNATIVE ACTIONS:
I. Motion to adopt a resolution ordering the project, approving plans and
specifications, and authorizing advertisement for bids for the Chelsea Road
Extension (90th Street to CSAH 39) and School Boulevard (Chelsea Road to
1,330 Feet South) improvements, City Project No. 2005-11 C.
2. Motion to deny adoption of a resolution ordering the project, approving plans and
specifications, and authorizing advertisement for bids for the Chelsea Road
Extcnsion (90th Street to CSAH 39) and School Boulevard (Chelsea Road to 1,330
Feet South) improvements, City Project No. 2005-11 C.
C. STAFF RECOMMENDATION:
The City Administrator, Public Works Director, and City Engineer recommend
Alternative No. I.
D. SUPPORTING DATA:
Revised feasibility report figures.
Plans and specifications are available for review if desired.
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9.
Conduct the Public Hearinl!:. Order the Proiect. and Authorize the Preparation of
Plans and Specifications for the Extension of School Boulevard from Deel!:an
Avenue to 90th Street NE (City of Monticello Proiect No. 200S-02C) (WSB/JO)
A.
REFERENCE AND BACKGROUND:
The feasibility report for the extension of School Boulevard from Deegan Avenue to 90th
Street NE was accepted at the March 14, 2005 City Council meeting. School Boulevard
is proposed to extend from Deegan Avenue through the Jefferson Commons plat, the
Shawn Weinand property, and the proposed Insignia development (Poplar Hill) to 90th
Street. The location of the proposed water tower, development of the Jefferson
Commons property, the location of the future park complex within the Poplar Hill
development, and the connection of another east/west street between 90th Street and TH
25 are all reasons the Council has stated for considering the construction of School
Boulevard to 90th Street NE. Right-of-way for the extension of School Boulevard has
been platted within the Jefferson Commons plat and will be platted with the Insignia
development, but will need to be dedicated by Mr. Weinand. The proposed
improvements also include the extension of Redford Lane to connect to the proposed
School Boulevard. Redford Lane currently terminates with a temporary cul-de-sac within
the Groveland 4th Addition development. The proposed improvements include
construction of streets, storm sewer, trunk water main, which will allow a connection to
the proposed water tower, and sanitary sewer improvements. The estimated project cost
totals $2,872,500 (revised from feasibility report). The project cost includes the
construction cost plus all indirect costs. The project is proposed to be funded through
special assessments to the benefiting property owners, as well as City funds.
The proposed funding will include the following:
. Insignia..... ....... ........., ........, .......$1 ,297,840
(assessment to be included ,vith
the Developer's Agreement)
. Shmvn Weinand ...........................$337,035
. Jefferson Commons .....................$915,035
. Prairie Ponds ................................$132,160
. City Funds and Trunk Funds........$190,430
(includes trunk water main
oversizing and extension of water
main to the tower site, storm
sewer outlet pipe for Jefferson
Commons pond, and extension of
Redford Lane)
It is anticipated that the construction of the improvements through the Insignia
development will be subject to City approval of the development plan, approval of the
Developer's Agreement, and will be dependant on the schedule for grading the site. At a
minimum, the Council should consider constructing the roadway through Jefferson
Commons, which would include grading the adjacent properties before the roadviay is
constructed, and constructing the water main to the water tower site.
(': ,j)O{ 'U!f:- .1'.f).IIISI;.~ /'(:".{/!('..US-.J',l"liIp,_!(iS Il 11_.ld"",,' fji,_,i 1',,,I,I.'c' Ibm",',_rJ-i 11i!5.,!",
q-13
.
.
.
B.
Council Agenda - 4/11/05
The COlmcil should discuss constructing School Boulevard in phases as described below:
I. School Boulevard - Deegan Avenue through the Jefferson Commons Property
2. School Boulevard - Deegan Avenue through the Weinand property including the
extension of Redford Lane
3. School Boulevard - Deegan Avenue to 90th Street NE, including the cxtension of
Redford Lane
In accordance with Minnesota Statute 429, in order to bond for this project the City Council
must hold a public hearing prior to the contract award and also conduct an assessment
hearing at the completion of the project. The Council should direct staff to provide a
presentation of the project, take questions from the Council, open the public hearing to listen
to public comment, close the public hearing, and then take action.
The anticipated project schedule is as follows for the complete project (Alternative No.3):
. Plans approved for bidding ................................... June 27,2005
. Project award .........................................................July 25,2005
. Start construction .....................................,.............. August 2005
. Complete construction .................................................July 2006
ALTERNATIVE ACTIONS:
1. Ordcr the project and authorize the preparation of plans and specifications for the
extension of School Boulevard from Deegan Avenue through JetTerson Commons.
2. Order the project and authorize the preparation of plans and specifications for the
extcnsion of School Boulevard from Deegan Avenue through the Weinand property,
including the extension of Redford Lane.
3. Order the project and authorize the preparation of plans and specifications for the
extension of School Boulevard from Deegan A venue to 90th Street NE including the
extension of Redford Lane, subject to an approved Developer's Agreement with the
Insignia development and the developer depositing funds for the preparation of plans
and specifications for School Boulevard through their site or signing the Developer's
Agreement.
4. Do not authorize any work at this time.
C. STAFF RECOMMENDATION:
The City Administrator, Public Works Director, and City Engineer recommend that the
Council authorize Alternative No. I at a minimum. If the adjoining developers agree,
authorization of Alternative No.3 would be most beneficial to the City and surrounding
area.
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.
.
.
D.
Council Agenda - 4/11105
SUDDortin2 Data:
None
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Council Agenda - 4111/05
.~
10.
Consideration of acceptinl! bids on Fire Department Tanker Truck. (R W)
-
A. REFERENCE AND BACKGROUND:
At the February 14th meeting, the City Council authorized re-advertising for bids for a new
tanker truck for the fire department. Original bids that had been received in November of2004
were rejected and the specifications were modified to clarify a number of issues regarding truck
design, primarily related to the tank construction.
Two bids were received and opened on Tuesday, March 29,2005 as follows:
BIDDER BASE BID
Danko Emergency Equip Co. $137,945.00
Heiman Brothers, Inc. $154,886.00
~
The four bids that were received for the 3000 gallon truck back in November ranged in price
from $127,000 to over $182,000. Heiman Brothers, Inc. is the same company as Roscnbauer
who submitted a bid of$159,478 previously and it appears they have reduced their bid by
approximately $4,600 for the samc truck.
-
Upon review of the proposals submitted by the two bidders, it appears that Hciman Brothers,
Inc. (Rosenbaucr) is the only that actually meets the specifications regarding the water tank
construction as the low bid reccived from Danko is proposing to supply a poly tank without an
outside mctal skin as specified. Based upon this review, it is the recommendation of the firc
departmcnt members that thc City consider accepting thc bid from Heiman Brothers Inc. in thc
amount of $] 54,886.
Including the 2005 budget year, the City would have a fire truck reserve account of
approximately $145,000 set aside for future truck purchases. With the termination of the Joint
Fire Board contract with Monticello Township, the City would be responsible for 100% ofthe
purchase price of the vehicle whereas before we had anticipated approximately 30% of the
truck purchase to be covered by the township.
.~
If the bid is accepted from Heiman Brothers, Inc., a question has been raised by fire department
personnel as to whether the City Council would support going back to red fire trucks on future
purchases. If we were to convert back to the traditional red color for fire trucks, the process
would takc a number of years to accomplish as we would not be proposing to repaint any of the
existing vehicles, only purchase new equipment in the color selected. A number of years ago,
the City received a reduction in its insurance cost for having the lime yellow fire truck color but
recently more and more fire departments are going back to the traditional red color and
insurance costs are no longer an issue. Since fire department members have discussed this
recently, and we are now considering the purchase of a new truck, it seemed like a good time to
address the issue.
..
10-//
.
.
.
Council Agenda - 4/11105
B.
ALTERNATlVE ACTlONS:
1. Accept the bid of Heiman Brothers, Inc., (Rosenbauer) for a 3000 gallon tanker truck in
the amount of $154,886.
Although this is not the low bid, it is the only bid received that meets the specifications
provided.
2. Reject all bids at this time.
C. STAFFRECOMMENDATlON:
lt is the recommendation of the Fire Chief and Fire Department Truck Committee that the bid
from Heiman Brothers, Inc. in the amount of$154,886 be accepted. The bid price is $4,592
lower than received from the same company a few months ago.
D. SUPPORTlNG DATA:
Copy of bids received.
10- J %'
.
.
.
DANKO EMERGENCY EQUIPMENT CO.
302 East 4'" Street. PO Box 218. Snyder, NE 68664-0218
Phone (402) 568-2200 . Fax (402) 568-2278 . info@danko.net
Toll Free (866) 568.2200
www.DANKO.net
PROPOSAL FOR FIRE APPARATUS
March 29, 2005
TO: City of Monticello
Monticello, Minnesota
Dear Sirs:
We hereby propose and agree to furnish, after your acceptance of this proposal and the proper
execution and approval of the accompanying contact, the following apparatus:
1-Danko Enterprise Sidemount 3000-gallon Tanker, as per Danko specifications
1-Freightliner M2 chassis, as per chassis specifications
$74,191.00
$63,754.00
$137,945.00
TOTAL
ADD: If amount equal to chassis ($63.754.00 ) is not paid upon chassis arrival at
Danko Emergency Equipment Co., Snyder, Nebraska
$2,550.00
All of which are to be built in accordance with the specifications attached, and which are made
a part of this agreement and contract to deliver same by 120-190 calendar days after
receipt of signed and accepted contract at Danko Emergency Equipment, Co. proposal subject
to all causes beyond our control, for the sum of:
($ ) FOB Snyder, Nebraska
Terms: To be paid in full at time of pick uP.
The amount named in this proposal shall remain firm for a period of 60 days from the date of
same.
Respectfully Submitted
DANKO EMERGENCY EQUIPMENT CO.
md A ~ ~ .
. 1-1 l'''' 'A-'7'Lo<'L-L-...
Mark A. Kreikemeier
Title: VP Apparatus Sales
Date: March 29, 2005
We Agree to accept the above proposal
(Customer signature)
Title:
Date:
Revised July l. 2004
IForm 1'<umbcr 2007)
) 0 -l'1
~
~I
J6rothers, ..J.,e.
I................. 'll
~" ,'" ',-I,' , , , ,- _ - '^
Fire Dept.
Address
City
Date 03/29/05
505 Walnut Street, Suite #1
Zip Code 55362
CITY OF MONTICELLO
City Administrator's Office
Monticello State
CitvHall
MN
Dear Sirs:
We hereby propose and agree to furnish, after your acceptance of this proposal and the proper execution by
Citv of Monticello and an authorized employee of Heiman Brothers, Inc., the following apparatus and
equipment:
Central States Tanker Apparatus and related equipment mounted on a 2006 Kenworth
T -300 chassis, all per the provided Central States and Kenworth specifications
All of which are to be built in accordance with the specifications, clarifications and exceptions attached, and
which are made apart of this agreement and contraCt, to deliver same in 270 calendar* days after receipt of
signed order, subject to all causesheyond ourcontrbl,for the sum of:
$. 86,060.00
$ 68,826.00
TOTAL $154.886.00
One Hundred Fiftv FonrTbousandEil!bttHnndred Eilrhtv Six: and nollOO- -Dollars
Central States Tanker and Equip.
2006 Kenworth T-300 Chassis**
Payment Terms: Final payment for the apparatus shall be made at time of delivery or pick up of the
completed vehicle. Due to insurance liability, the apparatus will not be left at the purchaser's location
wIthout full acceptance and payment or prior agreement between purchaser and bidder.
.
Note: Chassis must be received within 120 days or delivery date may be affected.
..
Note: If chassis is NOT paid for upon arrival at the truck plant in Lyons, SD, ADD $ 3,400.00.
Note: Chassis is NOT offered for sale without purchase of the tanker apparatus offered herein.
The amount in this proposal shall remain firm for a period of sixty (60) days.
Respectfully submitted,
Dealer Heiman Brothers
We agree to accept the above Proposal and enter
into contract with signature below.
Title
Salesman _Steve Seipp
Title
Title
Date
Date
213 Third Street, P.O. Box 42. Lyons, South Dakota 57041
Phone: (605) 543-5098. Fax: (605) 543-5099 . E-mail: heimanbros@aol.com
10- '8'0
.
.
.
11.
Council Agenda -- 4/11/05
Consideration of Approvin!!: Plans and Specifications and Authorizin!!: the
Advertisement for Bids for the Hillside Farms Storm Sewer Outlet (Citv of Monticello
Proiect No. 2004-07C) (WSB)
A. REFERENCE AND BACKGROUND:
The City Council is asked to approve plans and specifications and authorize the
Advertisement for Bids supporting the construction of a storm sewer outlet pipe, which will
service the Hillside Farms development and future developments in the southeast portion of
the City, specifically, the area south of County Road 18 and east of Fenning Avenue. The
proposed outlet pipe would connect the storm sewer runoff from the Hillside Farms regional
pond with the City of Monticello's trunk storm sewer system via the Rolling Woods storm
water pond. With the completed construction of the Hillside Farms phases I and 2, the
proposed future phases of this development, and the proposed Spirit Hills South area, it is
necessary to begin constructing the outlet pipe at this time.
B. ALTERNATIVE ACTIONS:
c.
I. Motion to adopt a resolution approving plans and specifications and authorizing the
Advertisement for Bids for the Hillside Farms storm sewer outlet. <;; fJ '\' F
2. Motion to deny adoption of resolution approving plans and specifications and
authorizing the Advertisement for Bids for the Hillside Farms storm sewer outlet.
STAFF RECOMMENDATION:
The City Administrator, Public Works Director, and City Engineer recommend that the
Council select Alternative Action No.1.
D. SUPPORTING DATA:
Plans and specifications are available for review if desired.
/1- '?If
(':\{JOf'I',\!.'.--I'.fJ.I!l:W;R !('fJ.(J(:.II.S-.Ji!e'.mll(;\'l)c.I_/Ii!I"H'e....'m''-,_.I"'l,,"'i:<-/Ji,I.-(J.1,I{'J5.iI,,,
.
.
.
B.
Council Agenda - 4111/05
12.
Consideration of Proiect A ward for School Boulevard Sidewalk and Median
Improvements (Deee:an Avenue to Edmonson Avenue) (City of Monticello Proiect No.
2004-31C) (WSB)
A. REFERENCE AND BACKGROUND:
At the March 14,2005, City Council meeting, the City Council approved the plans and
specifications and authorized the advertisement for bids for the School Boulevard Sidewalk
and Median Improvements, Deegan Avenue to Edmonson Avenue. The proposed
improvements to be constructed include:
.
widening the existing roadway to accommodate right turn lanes into the Wal-Mart
development access driveways and driveways into the future development on the
north side of School Boulevard;
construction of a median between Cedar Street to just east of the second Wal-Mart
access;
milling and overlaying the roadway;
concrete sidewalk adjacent to the proposed Wal-Mart development on Cedar Street
and on the south side of School Boulevard between Deegan A venue and the Autumn
Ridge development;
replacing the 8-foot bituminous pathway along the north side of School Boulevard to
accommodate turn lane construction.
.
.
.
.
Bids will be received on Friday, April 8,2005, at the Monticello Community Center, and the
results will be presented at the Council meeting. The Engineer's Estimate was $885,931.
ALTERNA TIVE ACTIONS:
I. Consider award of the project to the lowest responsible bidder,
2. Do not award the project at this time.
C. STAFF RECOMMENDATION:
To be provided at the meeting.
D. SUPPORTING DATA:
The Letter of Recommendation and Bid Tabulation will be available at the City Council
meeting.
1d.-3d-
(':,1X)( 'I.,;''vflc -1,1H W\'( at - 1,( 'fIU)( ',-lI.S--11 l"ullp'AI I,V flM-( 'o/lsidem/ioll ''If'mjnl A "",d-li.!! t05,""c'
...
WSB
. & Associates, Inc.
Infrastructure I Engineering I Planning I Construction
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
Aprilll,2005
Honorable Mayor and City Council
City of Monticello
505 Walnut Street, Suite I
Monticello, MN 55362
Re: School Boulevard Sidewalk/Median Improvements
and Appurtenant Work
City of Monticello, MN
City Project No, 2004-31C
WSB Project No. 1494-13
Dear Mayor and Council Members:
.
Bids were received for the above-referenced project on April 8,2005, and were opened and read
aloud. A total of two bids were received. The bids were checked for mathematical accuracy and
tabulated. Please find enclosed the bid tabulation indicating the low bidder as Buffalo
Bituminous, Inc., P.O. Box 337, Buffalo, MN 55313, in the amount of$480,000.53.
We recommend that the City Council consider these bids and award a contract to Buffalo
Bituminous, Inc. based on the results of the bids received.
Sincerely,
WSB & Associates, Inc.
Cbv~'
Charles T. Rickart, P,E,
Project Manager
Enclosures
cc: Buffalo Bituminous, Inc,
.
sm
Minneapolis I St. Cloud
Equal Opportunity Employer
K:\01494-13\Admin\Docs\recmmdtn Itr.doc
.
.
.
...
WSB
& Associates. Inc.
IIIIj_____li.
Project: School Blvd. Sidewalk/Median Improvements and Appurtenant Work
Location: City of Monticello
City Project No. 2004-31 C
WSB Project No. 1494-13
Date: April 8, 2005 -10:00 a.m.
Contractor
Bid Security Addendums 1-5
Total Bid
1 Buffalo Bituminous. Inc.
2 Magnum Company LLC
x
X
N/A
N/A
480.000.53**
536.275.69**
Engineer's Estimate
$612,083.00
I hereby certify that this is a true and correct tabulation of the bids as received on April 8. 2005.
~~
Chuck Rickart, P.E., p.T.a.E.
** Denotes corrected figure
F:\EXCEL\1494-13~OO Bid Summary.xls\Bid Summary
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13.
Consideration of a reQuest for approval to research resources and Quotes to studv the
benefits of a fiber optic backbone throul!hout the City of Monticello. and the public-
private methods bv which this can be achieved. (O.K.)
A. Reference and backl!round:
The Council is asked to approve (give support) to further research resources and quotes to study the
benefits of a Fiber Optic Backbone throughout the Monticello. It has been the goal of the Industrial
Developmcnt Committee (IDC) and the Housing and Redevelopment Authority (HRA) to purchase
land for industrial development and to develop a business park which creates higher paying jobs that
support the community.
With the support ofthe Council, the goal is becoming a reality. Thirty-five acres of land has becn
purchased and eighty-five acres is under Contract for Deed. The Council approved an lIA Zoning and
approved the Declaration of Covenants enacting higher development standards for the Monticello
Business Center. To further support the goal to create higher paying jobs, is thc opportunity for the city
to market and offer the most modern and high-speed telecommunication services available. Such
technology is both attractive to high tech businesses and quality housing developers. Technology is a
common practice of the younger generation and business today, just as the micro-wave or TV was
years ago.
What is fiber optic cable~ Fiber optic cable provides digital video, internet and voice communications.
Additionally, it enhances community internet services, wireless conncctions, security systems and home
and business automation. A large bandwidth of fiber optic cable allows for large amounts of data to be
downloads and uploaded faster than any other technology. The availability of fiber optic cable to
homes and businesses is being proven to enhance economic development activities and provide local
educational and occupational opportunities.
About a month ago, the Economic Development Director became aware of an upcoming conference
called FiberFirst Minnesota. Because of Council Member Mayer professional background and
knowledge of the industry, I asked of his interest to attend the conference held March 30, 2005, in St.
Paul. He was able to attend the conference at no cost to the City. Council Member Mayer gave a
report to the IDC about the conference and the IDC unanimously approved the following motion.
The IDC supports the concept to further explore the benefits and options to providefiber optic
service to Monticello businesses and homes and requested the City Council to approve further
research. Therefore, this item appears on the council agenda.
Council Member Mayer will address questions or add comments. Again, the Council is asked to
support the concept and to approve further research of the benefits, provider options, and costs of
I
13- 33
City Council Agenda - 04/11/05
.
providing fiber optic connections to the City of Monticello. This may be achieved through an
educational or training workshop by an outside consultant.
B. Alternative Actions.
o Approval to research resources and quotes to study the benefits of a fiber optic backbone
throughout the City of Monticello, and the public-private methods by which this can be
achieved.
2. Deny approval to research resources and quotes to study the benefits of a fiber optic backbone
throughout the City of Monticello, and the public-private methods by which this can be
achieved.
3. Table any action.
C. Recommendation.
The City Administrator and Economic Development Director support Alternative No. I. This action
only ask for support and to research for consultants and costs to provide a study of the benefits of a
l1ber optic backbone throughout the city and to provide methods to achieve.
.
D.
SUDDortin2 Data:
FiberFirst Minnesota Conference Flier.
.
2
I ~-'3L\
.
.
.
fCiberFirst Minnesota: Promoting Fiber the the Home (FTTH or FTTP)
Conference
Page I 01'2
Fiber Optics to the Home
Community 8: Economic Development
Conference
March 30, 2005 Learn more...
Registration Membership Links! Home
Our Mission:
FiberFirst Minnesota exists to facilitate the rapid. nation-
leading deployment of Fiber to the Home (FTTH) throughout
the state of Minnesota. FiberFirst Minnesota is both an
independent Minnesota non-profit corporation and the first
state-level affiliate of FOCUS. Fiber Optic Communities of
the United States.
FiberFirst Minnesota (FFMN) is a public interest,
educational non-profit organization dedicated to helping
bring world-class bandwidth at the speed of light all the way
to the homes and businesses of telecommunications
consumers throughout the state of Minnesota. FFMN and its
members and sponsors offer educational conferences and
private consulting seminars to bring local and national
expertise to interested communities and all potential
providers of FTTH.
Our Goals:
Our National Affiliation:
FiberFirst Minnesota IS affiliated with Fiber Optic
Communities of the United States (FOCUS), a
Washington, D.C.-based non-profit organization
representing communities with the most
advanced communications networks In the
world. FiberFirst Minnesota's objective is to
make every Minnesota community a FOCUS
community.
. Minnesota will lead the nation in FTTH penetration by 2010.
. FTTH will be available in every community in Minnesota by 2012.
Our Purpose:
FiberFirst Minnesota is dedicated to educating, encouraging and assisting when requested all potential FTTH
providers in each respective community, including the incumbent cable television franchisee(s), the incumbent
local exchange carrier, competitive local exchange carrieres), the muncipal electric utility, telephone or power
cooperatives, greenfield subdivision developers and alternative bundled telecommunications service providers.
FFMN Will provide information and education to interested city, county and state elected offiCials and their
professional staff on the benefits to their citizens and businesses of a fully-fiber network. The economic
development benefits of providing "triple play and beyond" integrated voice, video and data services over fiber
optics to the home include telecommuting through robust teleconferencing, state of the art telemedicine and
effective distance learning options. Finally, FFMN will encourage FTTH deployment by educating the press,
public and public policy makers on the benefits of competitive telecommunications services connecting
Minnesota to the world at the speed of light
httr:! Iwww.fibcrfirstmn.org/
13-'3r:>
3/2] /2005
Council Agenda - 04/11/05
/------
14. Consideration of a tal! system for excess l!arbal!e picknp at curbside. (J.S.)
A. REFERENCE AND BACKGROUND:
Several years ago when the City went to an all garbage cart system for residential pickup in the
community and Onyx Waste Services began using fully automated trucks, it was a requirement that
all residential garbage be placed in the roll around carts as the driver would have to get out of the
truck to pick up any loose or bagged garbage on the ground next to the cart. With the exception
of holidays and an occasional bag outside the cart, residents were informed through newsletters,
flyers and letters from the City and garbage hauler, Onyx, that they would have to keep the garbage
inside the cart or there would be extra charges from Onyx. We also informed the residents through
several newsletters and flyers that they could get an extra garbage cart if they were routinely having
overages, and it may be cheaper to pay for the extra garbage cart with pickup and disposal than to
continue paying for overages (95 gallon cart with pickup and disposal currently is $9.44/month).
Even after all of the above notices, some residents continued to have overages. Those individuals
that had regular overages outside the carts were charged by Onyx and bills were sent. Some ofthe
residents did not pay those bills and have continued to have overages. Onyx has sent letters to
these individuals telling them if the outstanding bills were not paid, overages would not be picked
up. Still many of those bills remain outstanding.
~
Just in the last three years, Onyx has written off $9,259.93 for non payment of extras from 5] 2
residents in the City. Additionally, Onyx has paid the City $8,692.05 for disposal costs as
approximately one-third ofthe cost of pickup and disposal of garbage overages is the City's as we
pay the landfill directly. Presently Onyx has $5,676.67 outstanding for extra charges for pickup
of garbage or large items outside the cart on a regular basis. Rather than turn these bi lis over to
collection agencies and continue with the process which makes it difficult to collect, Onyx would
like the City to consider using the tag system for overages. Currently three neighboring
communities are using this system (Elk River, Maple Lake and Clearwater). The following is a
description of the program, a brightly colored tag would be printed by Onyx with a tear-off
sequential serial number. A tag would have to be attached to each 32-gallon bag of garbage outside
the cart before it would be picked up. The tags can be attached with scotch tape, a bread tie or
some other method of attachment. The driver would remove the serial number tear-off as he places
the garbage bag in the truck. For bulky items such as sofas, mattresses, box springs, stuffed chairs,
and basic household furnishings, the residents would need to attach five tags to each item or they
can call Onyx prior to the pickup and pay with a credit card.
Each ofthe tags would cost the resident $3 with approximately $] .83 going to Onyx for the pickup
and hauling of the garbage, $0.] 7 in state tax and $1 to the City as repayment for the cost of the
disposal and tax on the excess garbage. The tags would be available tor purchase at City Hall, the
Community Center and the Office of Public Works. This would cover enough hours for residents
to be able to pick up tags at almost any hour except the middle ofthe night.
~
If approved, this system could be in place almost immediately and we could notify residents that it
will start on May 1, 2005. Onyx will print and give the City 5,000 tags, a value from them of
$9,323.33. They're asking that we pay them the $5,676.67 for outstanding balances they currently
ILI-'3'(P
.
.
.
Council Agenda - 04/11/05
have rather than going to collection for these. It is our intention to send one tag to every resident
on the cart system in Monticello along with a flyer explaining the program. Additionally, two
tickets would be given along with a flyer to every new move-in in the City, and one ticket would
be handed out to each participant at the City's Junk Amnesty Day collection this year which is May
7th
Onyx and City Staff feel this would be a good way to pick up the excess garbage and see that it is
paid for by the individuals who produce it. Those individuals still have the option of getting an
additional garbage cart from the City in which they would have to pay for the cart rental, pickup
and disposal. This is currently just under $1 O/month for a 95 gallon cart.
B. ALTERNATIVE ACTIONS:
I. . The first alternative is to approve the tag system as outlined above at a cost of $3 per tag and the
distribution of approximately 5,000 tags free to existing residents on the cart system, new move-ins
and participants in the Junk Amnesty Day, implemented for May 1,2005.
2. The second alternative would be to approve Onyx turning the outstanding balances over to a
collection agency under the premise that they would continue to turn in all outstanding balances
to collection agencies and stop picking up overages unless they were paid.
,
~.
The third alternative would be to take over collection of the excess garbage bills ourselves. They
could be placed on the utility bills and if not paid the appropriate fees added and the amount be
assessed to the property owner through Wright County.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director, Utility Billing
Department and Onyx that the City Council authorize implementation of the tag system as outlined
in alternative #1. Alternative #2 would be a second choice and alternative #3 only a last choice!
D. SUPPORTING DATA:
Copy of letter from Rob Holzer at Onyx and copy of a draft of the tag itself for the City of
Monticello.
JLj~~l
.
.
.
X'<HO~
April 6, 2005
CITY OF MONTICELLO
John Simola
Dear John,
Just for the last three years we have written off as bad debt $9.259.93 for non
payment of extras from 512 Residents in the city, additionally we have paid the city
$8.692.05 for disposal costs. Presently we have $5.676.67 outstanding for extra
charges. Onyx is hesitant to pursue collection through an agency because we do not
want to create any issues for the City of Monticello associated with collection agencies.
In view of all these outstanding charges and revenue lost due to non pay I propose the
following.
The City of Monticello pay us $5.676.67 for outstanding balances from extras
picked up in exchange we will give the City one tag for each resident, approximately
5,000 tags, users of the Junk Amnesty will receive one additional tag. New move in
residents will receive two tags at no cost. The value of the tags at $3.00 each is
$15,000.00, of which $9,323.33 is a donation from Onyx. After this first process is
completed we will supply the City with tags as needed to sell to the residents. We will
sell the tags to the City for $1.83 each plus tax at 9.75% for a total of $2.00.
The tag system is best suited for standard household trash extra bags or small
items capable of being loaded into a residential cart so it can be properly and safely
disposed of. The resident would need to attach one tag to each bag not to exceed 30
gallons. Bulky items such as sofas, mattress, and box springs stuffed chair and basic
household furnishings, resident would need to attach 5 tags to each item or call prior to
pick up and pay with credit card.
The tag system does two things it protects the occasional user to reasonable
uninterrupted service and gives the higher volume user the option of using the tags or
increasing there service, this keeps all in the City on a equal basis (volume base).
This is a start with Monticello and ONYX working together we can accomplish anything
in a proper efficient manner.
Thank You.
Robert Holzer
General Manager
Onyx Waste Senices Midwest, IRe.
2355 12m Street SouthEast, 81. Cloud, MN 56304
Bus: 320.251.8919 Fax 320.251.7113
) w. - '8' '()
.
.
.
r
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City of Monticello
40NYX
Gnp ..... lei...... MIoIw8t, Ine.
2355 12th Street S.E.
St. Cloud, MN 56304
Phone 1-888-251-8919
or (320) 211-8919
This tog iJ goodfor;
1 . 32 gallon Bag or
bcmJ1e (1IOf JfLtVCceiliI 30 Ibs.'
....; AU TIIUS an I"cluded -
TIllS TAG VOID WITHOUT
LOWQl STU8 AND NUMBER
----------------------------------------------------
. . .
CUSTOMER:
DO Nor RJJ;MOVE
Will be removed by driver
TAG # 023 1
'"
\L\-SC\
Council Agenda - 04111/05
.
15.
Consideration of Aoorovin!! Plans and Soecifications and Advertisin!! for Bids for
Parkin!! Lot Imorovements for Pioneer Park. Groveland Park. Block 35 Parkin!! Lot
and the Parkin!! Lot Adiacent to the Present Monticello Librarv. (J.S.)
A. REFERENCE AND BACKGROUND:
The parking lot improvements for Pioneer Park, Groveland Park and Block 35 parking lot
were budgeted for and designed last year. Plans and specifications were finished up a little
bit late to allow for good bids and warm weather completion. Consequently, these projects
are ready to go to bid, so we are combining these 3 parking lot projects with a 4th parking lot
for the library site. Final plan sheets may not be available for that project to be included in
your agenda packet. 1fit is not, 1 will include my hand sketch given to WSB previously. The
site plan drawing will be available at Monday night's meeting for the parking lot if it does
not arrive in time.
Pioneer Park
.
The Pioneer Park parking lot improvements were actually started in 2003 with preliminary
grading of the site by the City. We used surplus materials from other projects around the
City and have the parking lot to rough grade. Improvements will include a rectangular
parking lot lined up with Starling Drive on the other side of Fallon to the south of the
existing shelter. There will be 32 parking spaces which includes 2 handicap spaces. Storm
drainage will be handled through a small culvert system and a discharge to the Fallon ditch
which discharges into the nearby pond. A small walkway will be located in the northwest
corner of the parking lot which will lead up to the existing concrete pad to the park shelter.
Groveland Park
The Groveland Park parking lot improvements are located along 1nnsbrook Drive on the
westerly side of the park. Access to the parking lot lines up with Brentwood Drive. This
parking lot consists of a slightly curved rectangular parking lot which includes 26 parking
spaces, 2 of which are handicap. Storm sewer for this parking lot consists of a 15 inch
HDPE storm sewer leading to a nearby catch basin. Except for a small portion of water
leaving the driveway approach, all of the water in the parking lot is directed to this storm
sewer system on the southeast corner of the parking lot. The parking lot construction also
includes a walkway and pedestrian ramp leading from the parking lot to the existing play
area.
Block 35 Parking Lot
.
This parking lot is located at the corner of Walnut Street and 3cd Street behind the Loch
Jewelers Building and just west of the old Flicker's building. This parking lot has been in
place for many years (30+) and is badly in need of reconstruction. It is proposed to remove
the existing surface, re-grade and add some additional class 5 to reshape and grade for
drainage and then add a new bituminous surface to the parking lot. There are 83 parking
spaces in this parking lot, which includes 2 handicap located near the alley for access to the
I S-C\O
.
.
.
Council Agenda - 04/11/05
nearby buildings.
Library Parking Lot Exoansion
The Library parking lot expansion consists of a rectangular lot on the western portion of the
site near the area of the existing grass area. This area is constructed with access and egress
off of Locust Street and a widening of the northerly access off of 6th Street. This parking lot
includes the construction of 52 spaces along '.vith an II foot island containing the lighting
for the parking lot. The II foot island could be planted with grass and or shrubs. It is within
reach of the existing irrigation system or irrigation could be added from an existing water
service along 6th Street. The barriers between the 2 parking lots have been removed and
replaced with painted separation sections to allow snow plows to push the snow east to west.
After significant snowfalls, snow would have to be hauled from this parking lot as it is with
our other parking lots.
B. ALTERNATIVE ACTIONS:
1.
The first alternative is to approve the plans and specifications for the 4 parking lots,
authorizing advertisement for bids. The bid package will be broken down into 3 separate
areas as these parking lots would be budgeted from 3 separate budgets. The 2 park parking
lots would be included in one, Block 35 parking lot would be another section and the Library
parking lot would a third section.
2. The second alternative would be modify one or more of the parking lot plans as requested
by the City Counci I prior to advertising for bids.
3. The third alternative would be to remove one or more parking lots from the approval and
bidding process.
C. STAFF RECOMMENDATION:
It is thc recommendation of the City Administrator, Public Works Director, Parks
Superintcndent, Park Board and City Engineer that City Council approve the plans as drafted
and authorize advertisement for bids as outlined in alternative number I.
D. SUPPORTING DATA:
Copy of plan sheets for Pioneer and Groveland Parks parking lots, Block 35 parking lot and
a hand skctch drawn by the Public Works director for the Library parking lot improvements
as the drawings did not arrive in time to be included in your packet.
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COlmcil Agenda - 04/11/05
.
16.
Consideration of sendinl?: two City representatives on a five-dav trip to Europe.
Denmark and Switzerland to review biosolids treatments. (1.S.)
A. REFERENCE AND BACKGROUND:
City staff and PSG recently met with Bob Bro\\:TI of Bolton & Menk in a workshop forum
to discuss the planning period, design criteria and the evaluation of the two biosolids
treatment alternatives being studied. As you may recall, Bolton & Menk will be studying the
AT AD system (autothermal thermalphilic aerobic digestion) and the heat belt dryer system
with and without incineration. The ATAD system has been around for some time and
operating in the U.S. for 15 years or so. There are two facilities in Minnesota, one in New
Ulm and another in Willmar which we intend to visit. A third system appropriately sized for
the City of Monticello is located in Three Rivers, MI. Because of the distance, it would be
best to fly to Three Rivers. The cost for that trip would be approximately $350 per person.
We would like the City Council to authorize four individuals to go to Three Rivers, MI, the
City Administrator, Public Works Director, Chuck Keyes from PSG, and one Council
Member.
.
The heat belt dryer systems are a little bit more dif1icult to visit. The technology has been
around for many years but the installations from the two leading manufacturers, Kruger and
Andritz, are located in Denmark and Switzerland. Since the City of Buffalo is already under
design for this type of process and the City of Big Lake is interested in also doing this
process, we are investigating whether or not they would like to send representatives to
Denmark and Switzerland to get first hand information about these processes. It is my
understanding that one representative from the City of Buffalo was going to go but due to a
family illness it was cancelled. The trip to Europe would be significantly more expensive
than the trip to Michigan. The cost is approximately $2,500/person to make the trip to
Europe, visiting both Denmark and Switzerland. It is also more important to review this
system as it could be the one with the lowest cost for the future. City staff suggests that two
representatives from the City go to investigate these operations in Europe, to look at the
different manufacturers treatment process, operational costs, maintenance costs, installation
costs, complexity of the process, flexibility of expansion, all of this information could be
very important in determining the future of Monticello's biosolids treatment. City staff
recommends that two City representatives go in this case rather than the four traveling to the
plant in Michigan. City staff suggests that Chuck Keyes from PSG be one of the members
and then a City Council Member.
City staff suggests that these trips be taken during April and May so the information can be
used in evaluating the treatment alternatives put together by Bolton & Menk which is to be
completed about the end of July. At least one representative from Bolton & Menk will be
along on all of the trips.
B. AL TERNA TIVE ACTIONS:
.
I.
The first alternative is to authorize two City representatives to make a trip to Europe to
investigate the Kruger and Adritz heat belt dryer installation in Denmark and Sweden at a
l~-q\o
e
.
.
Council Agenda - 04/11/05
cost of $5,000. Secondly, this alternative includes sending four City representatives to the
Three Rivers, MI Plant to look at the A TAD facility there which is sized almost identically
to the needs of the City of Monticello at a cost of$1,400 for a total expenditure of $6,400.
2.
The second alternative would be to modify the number of individuals going to the plants as
listed in alternative #1 by either reducing the number or adding to the number.
,
j.
The third alternative would be to send no City representatives to Europe or to Three Rivers,
MI.
c.
STAFF RECOMMENDATION:
It is the recommendation of the City Administrator, Public Works Director, Project Manager
from PSG and Bob Brown from Bolton & Menk that the City of Monticello send
representatives to Europe and to Three Rivers, MI. We would like to see you select
alternative #1, however, if you see fit to lower the number of people or to increase the
number of people as in alternative #2, this also falls in line with our recommendation.
D. SUPPORTING DATA:
Copy of e-mail from Bob Bro'-'TI of Bolton & Menk regarding the travel expenses.
llo-C\l
-
.
.
Page 1 of 1
John Simola
From: Robert Brown [robert.brown@bolton-menk.com]
Sent: Wednesday, April 06, 2005 4:46 PM
To: John Simola
Subject: Cost Estimate for Tour of Belt Drying equipment
John,
As per our discussions, a cost breakdown for the trip to Europe for touring the belt dryers is as follows:
1) Airline ticket(Copenhagen-Zurich--Mlps) $1,100
2) Hotel(assume 5 nights@ $200/night) $1,000
3) Meals( assume 5 days @ $50/day) $250
Total cost estimate
contact person for each equipment)
$2,350 say $2,500/person (transportation will be provided by the
The cost to go to Three Rivers,MI for touring of the AT AD facility is as follows:
1) Airline ticket(Chicago,IL) $300
2) Meals(assume one day @ SO/day) $50
Total cost estimate
$350/person
Let me know if you need anything else. I could include any travel expenses as a reimbursable cost in our
engineering agreement.
Bob Brown
4/6/2005
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