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BCOL Advisory Council Minutes 02-03-2017MINUTES BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL Friday, February 3, 8:00 a.m. Bertram Lakes Chalet, Bertram Chain of Lakes Regional Park Members Present: Mark Daleiden, Martyn Dibben, Bill Fair, Jim Hayes, Tom Jahnke, Jim Lindberg, Larry Nolan, Wes Olson, Jessica Pederson, Scott Peterson, Brian Stumpf, Sandra Theros, Derek Vetsch Staff Present: Beth Green, Brad Harrington, Stacy Marquardt, Marc Mattice, Ann Mosack, Tom Pawelk, Angela Schumann Others Present: Tim Hennagir, Graham Sones 1. Call to Order. Martyn Dibben called the meeting to order at 8:14 a.m. and declared a quorum present. 2. Consideration of approving minutes from January 6, 2017. MARK DALEIDEN MOVED TO APPROVE THE MINUTES FROM THE REGULAR MEETING ON JANUARY 6, 2017. MOTION SECONDED BY DEREK VETSCH. MOTION CARRIED UNANIMOUSLY, 13-0. 3. Consideration of adding to and approving the agenda. A. Partnership with Clearwaters Outfitting. B. Interpretive signage and displays for the park. MARK DALEIDEN MOVED TO APPROVE THE AGENDA WITH THE ADDED ITEMS AS NOTED ABOVE. MOTION SECONDED BY SANDRA THEROS. MOTION CARRIED UNANIMOUSLY, 13-0. 4. Review and approve maintenance agreement for undeveloped tillable acres. Tom Pawelk reviewed the maintenance agreement for the undeveloped tillable acres in the future athletic complex. Pawelk said the contracted farmer will plant the undeveloped fields to maintain erosion, weed control, etc. This is a one-year lease to be reviewed each year before renewal. Pawelk noted that it is a rent-free lease as the land was purchased with grant funding which prohibits renting of the land. Holker has been working with the city since 2008 and worked for the YMCA prior to that. JIM LINDBERG MOVED TO APPROVE THE ONE-YEAR LEASE FOR MAINTENANCE OF THE UNDEVELOPED TILLABLE ACRES AT THE FUTURE ATHLETIC COMPLEX. MOTION SECONDED BY MARK DALEIDEN. MOTION CARRIED UNANIMOUSLY, 13-0. BCOL Regional Park Advisory Council Meeting Minutes: February 3, 2017 5. Set date and time for RFP Review Committee. Marc Mattice said the RFP has been released and advertised in paper. Monday there is a pre - submittal review at 9am at the park. Submittals are due on Feb 17th. Mattice would like to set a time the week of Feb 20th for the review committee to look over the proposals. Consensus by the review committee to hold the meeting on Friday, February 24, at 9am at Mattice's office in Buffalo. 6. Federal recreational trail grant application. Marc Mattice said that Wright County is applying for a federal recreation trail grant to help expedite some of the mountain bike trails on the north end. This is a competitive grant program. The grant amount being requested is $75,000. The match will be an $8,000 grant from MORC with a county match of $8,000. Mattice requested for a letter of support from the BCOLAC. The Monticello Parks Commission will also draft a letter of support. BRIAN STUMPF MOVED TO DRAFT A LETTER OF SUPPORT FROM THE BCOLAC SIGNED BY THE CHAIR FOR THE FEDERAL TRAIL GRANT APPLICATION. MOTION SECONDED BY DEREK VETSCH. MOTION CARRIED UNANIMOUSLY, 13-0. 7. Discuss ideas and thoughts for the timeline. Brad Harrington reviewed the design idea for the sign running like a path. Staff still needs to meet to go over the timeline "highlight" points for each year. The final design and content will be brought to the BCOLAC at a later date for review and approval. 8. Earth Day volunteer proiect. Brad Harrington met with the YMCA and they want to put together an Earth Day Program on April 22nd from 1-5pm. Going to do a buckthorn cleanup in the phase 2 area of the natural playground which is the edible forest area. Volunteers will do about 2 -hours' worth of cleanup and then the YMCA will open up the facility for climbing, canoeing, etc. Volunteers are needed. 9. Summer 2017 program planning. Brad Harrington said he will be meeting with Prairie Woods on Monday to go over program planning for the 2017 summer season. Some of the programs being looked at are adding a paddling series and also possibly doing a camping series at the park. Monticello's cross country team will hold their meet at the park and they are now considering the park their home base. The park is also full for runs for the season starting with the triathlon in July, cross country meet and LaVallee Run in September, and the Timberdash 5K in October. 2 BCOL Regional Park Advisory Council Meeting Minutes: February 3, 2017 10. Meeting schedule. Marc Mattice said that the meeting schedule is set for the first Friday every month at 8 am and asked if the group would like to continue with that schedule. With the acquisition being complete, there may not be as much to discuss so the meetings could potentially reduce to a every other month schedule. Jim Lindberg noted that there is a lot of business between now and July so he would like to meet every month until then. The consensus is to keep the monthly meeting schedule and review on a month by month basis. 11. Friends of Bertram update. Graham Sones said the Friends will be meeting on February 17th. Their main focus is to build up the membership and the group is researching ideas on the best way to do that. The joint cleanup event will be held on earth day, April 22" d, at the park. This will be a joint effort with the YMCA. The friends will be coordinating the LaVallee run and will be working closely with Dave Wik who is a Friends board member and the running club coordinator. The Friends will keep 100% of the proceeds for park use. 12. Discussion of added items. A. Partnership with Clearwaters Outfitting: Since last summer Mattice has been working with the outfitter to figure out a way to have canoe and kayak rentals at the park. Proposed ideas include: a. Offer discount pricing for purchasing or lease and the County would have a rental facility based out of basement of chalet to be run by seasonal County staff. b. Schedule certain times/dates that to advertise and the outfitter will have an equipment trailer at the park run by their staff to rent off their trailer at no cost to the county. c. Offer Saturday & Sunday rentals where the outfitter would have equipment stored in the basement of the chalet and they would staff it on the weekends. d. Offer a reservation system where people would call the County to reserve the equipment and the staff would then relay that to the outfitter. DEREK VETSCH MOVED TO ENTER INTO A CONTRACT WITH CLEARWATERS OUTFITTING TO BRING IN AN EQUIPMENT TRAILER TO OFFER RECREATIONAL EQUIPMENT RENTALS TWICE/MONTH AT THE PARK WITH THE ADDITION OF HOLIDAY WEEKENDS IF NEEDED. MOTION SECONDED BY LARRY NOLAN. MOTION CARRIED UNANIMOUSLY, 13-0. B. Interpretive signage and displays for Park: Marc has been working with a grad student from the U of M who has been working with the National Park Service and the Army Corps. His Master's Program calls for a design of interpretive elements. He is looking at signage, interpretive trails, etc. Mattice would like to enlist his skills into doing a BCOL Regional Park Advisory Council Meeting Minutes: February 3, 2017 proposal and an interpretive plan, develop trail, signage, etc. this is a summer project and it is free, other than implementation of the plan. MARK DALEIDEN MOVED TO HAVE WRIGHT COUNTY PARKS STAFF COORDINATE WITH THE GRAD STUDENT TO IMPLMENT AN INTERPRETIVE PLANNING DESIGN PLAN WITH THE COUNTY HAVING FINAL APPROVAL OF THE PLAN. MOTION SECONDED BY LARRY NOLAN. MOTION CARRIED UNANIMOUSLY, 13-0. 10. Schedule Next Meeting. TOM JAHNKE MOVED TO CANCEL THE MARCH 3RD MEETING, AND KEEP THE NEXT REGULARLY SCHEDULED MEETING ON APRIL 7TH. MOTION SECONDED BY SANDRA THEROS. MOTION CARRIED UNANIMOUSLY, 13-0. 11. Adiourn. Meeting adjourned at 9:20 a.m. Recorder: Cometh &'reel? Administrative Assistant Approval Date: 4-7-17 Attest: M n, BC AC Chairman 2