BCOL Advisory Council Minutes 05-01-2017DRAFT
MINUTES
BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL
Friday, May 12,2017,8:00 a.m.
Bertram Lakes Chalet
Members Present: Mark Daleiden, Tom Jahnke, Jim Lindberg, Larry Nolan, Jessica Pederson,
Scott Peterson, Sandra Theros, Derek Vetsch
Members Absent: Martyn Dibben, Bill Fair, Jim Hayes, Wes Olson, Brian Stumpf
Staff Present: Beth Green, Brad Harrington, Marc Mattice, Tom Pawelk,
Others Present: Graham Sones
1. Call to Order.
Marc Mattice called the meeting to order at 8:02 a.m. and declared a quorum present. Jim Lindberg
was appointed as chair for the day to conduct the meeting.
2. Consideration of approving minutes from April 7, 2017.
Minutes not available.
3. Consideration of adding to and approving the agenda.
A. Preliminary Campground Design.
B. Creation of Athletic Field Subcommittee.
MARK DALEIDEN MOVED TO APPROVE THE AGENDA WITH THE ADDED
ITEMS. MOTION SECONDED BY TOM JAHNKE. MOTION CARRIED
UNANIMOUSLY, 8-0.
4. Athletic Field Use and Parking Discussion.
Tom Pawelk distributed photos of the new interim fields showing the parking areas. The facility
fills up during each event and the City has been working with the associations to be the "parking
police" and getting people where they need to be as the tendency is that people want to park right
next to the fields. Marc Mattice said that County staff put up fencing and signs to lead park
patrons to the parking lots. The fencing was put up to deter visitors from parking in the ditch
areas which have been planted with native grasses.
Pawelk noted that it is a good thing that there is a lot of activity at the park and that the interim
athletic fields are being utilized; however, it's just an education piece to the public to park in the
parking lots. There is a lot on the north end at the Athletic Complex which includes overflow
parking, as well as parking at the Bertram Beach parking lot on the south side of the fields.
BCOL Regional Park Advisory Council Meeting Minutes: May 12, 2017
The soccer and lacrosse practice and games will last through the end of June, including
Saturdays until noon, and then will start up again in the fall. Pawelk said that the City is going to
look into doing another traffic study of Briarwood Avenue and CSAH 39. It may be necessary to
utilize a portion of the planted field for overflow parking next year to alleviate the congestion.
5. Update on Picnic Shelter Discussion.
Marc Mattice said at the last meeting the Advisory Council reviewed the shelter plans and
discussed adding an additional foot of concrete to the apron so an amendment was added to the
bid documents. A contract was ordered with Liman Post & Beam from Annandale to do the
shelter construction. The County will do the site work for the construction by mid-June and then
the contractor can begin construction prior to fall and will work around the day camp people so
potentially it could be completed by the end of July with the potential for rentals by August.
6. Update Design Build Process for Beach House.
Marc Mattice said that the subcommittee has sent back comments on the initial design and
reviewed those comments with the Advisory Council. Next week should have new plans and new
cost control budget. Could potentially go out for bids in the next two months, with construction
after Labor Day.
7. Discussion of 2018 Preliminary Budget Priorities.
A. Passive Use: Reviewing the strategic plan and master plan for the park.
B. Developing scenic overlook on Long Lake.
C. Continuation of single track trails.
D. Wayfinding signage plan.
E. Work on group camp on south end (old horse barn).
F. Then onto next phases of master plan of park.
G. Active Use: Tom Pawelk said he will be coming up with plans & specs for Phase 1 of the
athletic complex development with the plan to start Phase 1 construction in 2019.
8. Outdoor Recreation Program Update.
Brad Harrington said programs are going very well at the park and there have been two scout
groups out for camping with a third group in contact for a camping outing. The summer kickoff
with be held on June 17th with the YMCA and Prairie Woods Environmental Learning Center
will have their voyager canoe on site as well. The Earth Day cleanup went very well with the
Friends taking the early -bird cleanup around the chalet and along County Road 39 and
Briarwood Avenue. In the afternoon, the Rotary had a group that worked on the edible forest and
fruit trees were donated from Monticello Parks that were planted. The YMCA group helped to
clear buckthorn. Some of the summer programs at the park include:
• Boot Camps
• Running Club
• Biking Club
N
BCOL Regional Park Advisory Council Meeting Minutes: May 12, 2017
• Standup Paddleboard
• Prairie Woods Paddle Wright Series
• Fungus Among Us May 201h
Harrington said the triathlon is coming along with over 60 registered so far. The target is 300
participants; there were 150 participants last year. They are still looking for higher level sponsors
for the race.
9. Friends of Bertram Update.
Graham said the Friends will participate in Walk & Roll on June 10th launching their new
membership program. They will be set up in East Bridge Park. Spring Cleanup went very well
and they did get enough help to clean up around the chalet. The Phillip LaVallee Memorial Run
is scheduled for September 16th, the second Saturday after Labor Day. This is an exclusive
Friends event with about 200-250 runners. The next Friends meeting is May 24th
10. Discussion of added items.
A. Preliminary Campground Design: Marc Mattice met with the consulting group SGA, who
came up with three initial campground design plans. Mattice reviewed the three different
plans with the Advisory Council, explaining that Option 1 provides 50 sites with 33 back
in sites and 17 pull-through sites; Option 2 provides 62 sites within the same footprint; and
Option 3 provides 55 sites and takes the pull through sites into their own area. Mattice
noted that this is just a concept plan, then there will be a planting plan and eventually a
grading plan. The consensus of the BCOLAC is to move forward with Concept
Campground Design Plan #3.
B. Creation of Athletic Field Subcommittee: Tom Pawelk said he would like to put together
a new Athletic Field Subcommittee with the mission of putting together a partnership
funding program for the Athletic Complex. If anyone is interested, they should let Pawelk
know. This will be brought to the Monticello Parks & Recreation Commission to set up the
subcommittee and then those ideas will be brought back to the BCOLAC monthly.
MARK DALEIDEN MOVED TO COORDINATE THE ATHLETIC FIELD
SUBCOMMITTEE WITH A PARTNERSHIP FUNDING PROGRAM FOR THE
ATHLETIC COMPLEX DEVELOPMENT. MOTION SECONDED BY LARRY
NOLAN. MOTION CARRIED UNANIMOUSLY, 7-0.
11. Schedule Next Meeting.
The next regular BCOLAC Meeting will be held on June 2, 2017, at 8 a.m. in the Bertram Lakes
Chalet at the park unless there are no topics for discussion at that time, then the meeting may be
canceled.
12. Adiourn.
BCOL Regional Park Advisory Council Meeting Minutes: May 12, 2017
Meeting adjourned at 9:31 a.m.
Recorder:
os
�reen
Administrative Assistant
Approval Date: 7-14-17
Attest:
M n, BC AC Chairman