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BCOL Advisory Council Minutes 07-01-2017DRAFT MINUTES BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL Friday, July 14,2017,8:00 a.m. Bertram Lakes Chalet Members Present: Mark Daleiden, Martyn Dibben, Bill Fair, Jim Hayes, Jim Lindberg, Larry Nolan, Scott Peterson, Brian Stumpf, Sandra Theros, Darek Vetsch Members Absent: Tom Jahnke, Wes Olson, Jessica Pederson Staff Present: Beth Green, Brad Harrington, Marc Mattice, Ann Mosack, Tom Pawelk, Angela Schumann 1. Call to Order. Martyn Dibben called the meeting to order at 8:00 a.m. and declared a quorum present. 2. Consideration of approving minutes from April 7, 2017 and May 12, 2017. BRIAN STUMPF MOVED TO APPROVE THE MINUTES FROM THE APRIL 7TH MEETING. MOTION SECONDED BY LARRY NOLAN. MOTION CARRIED UNANIMOUSLY, 10-0. SCOTT PETERSON MOVED TO APPROVE THE MINUTES FROM THE MAY 12TH MEETING. MOTION SECONED BY SANDRA THEROD. MOTION CARRIED, 9-1 (ABSTAIN, BS). 3. Consideration of adding to and approving the agenda. A. Friends Donation. B. Old Water Pump. C. Soccer Club Comment. MARK DALEIDEN MOVED TO APPROVE THE AGENDA WITH THE ADDED ITEMS. MOTION SECONDED BY DEREK VETSCH. MOTION CARRIED UNANIMOUSLY, 10-0. 4. Integrated Readiness Application. Angela Schumann noted that she had submitted an integrated readiness application to the Department of Defense. This is a program by which the military units can pair with local government units on projects that may relate directly to their training for that year. The application was for mass grading of the athletic park. After review, the application was not selected for this round. Schumann said the plan is to reevaluate and potentially submit an application again during the next grant cycle. Tom Pawelk said the interim fields are being used more than anticipated and parking seems to be somewhat of an issue. The plan is still to move forward on the first phase which is the north side. BCOL Regional Park Advisory Council Meeting Minutes: July 14, 2017 However, storm water and parking improvements will need to be looked at first before building out the fields. There will be a discussion with City Council on how they want to move forward. Potentially the north phase could be constructed in 2019 with the fields opening in 2020. 5. Athletic Park Partnership Group Update. Angela Schumann said that this group hasn't met yet. A tentative meeting has been set for Monday, July 24th. Reps from the BCOLAC are Sandra Theros and Wes Olson. The purpose of the group is to create an overall partnership policy and framework for donations to Monticello parks and then will move into focusing on a tiered partnership program for funding of the Athletic Complex at Bertram. 6. Update on Construction Process. A. Picnic Shelter: Marc Mattice noted that the picnic shelter is expected to be completed by the end of July. Marc shared a picture of the newly constructed shelter and noted that the project has stayed on budget. B. Beach House: The Beach House construction is on schedule to start after Labor Day. The design is stamped and approved. Mattice shared the plans with the Advisory Council, noting that the project is over budget and the county is looking into where they can save money on other projects to offset the overage. By re -using the existing well, they will save $5,000, and pairing down the design and building size is a savings of $15,000. They are also looking at other ways to off -set the cost but the County Board will need to approve additional funds for the project, regardless. Mattice said that there should be a guaranteed maximum price set for the project within three weeks. 7. Interpretive signage proiect update. Marc Mattice said that the grad student has completed the interpretive wayfinding signage plan for the park. Mattice said that would also like to develop a cultural sign showing the history of the park. A prototype of the sign design was distributed for review. The plan is to have two signs, 36" x 48" in size and the cost to implement the signs is still being determined. They will be looking for donations for printing the signs. 8. Outdoor Recreation Program Update. A. Summer Kickoff Event: Harrington said that the event was well attended but significantly less attendance than last year with about 400 people in attendance. They are considering not having the event next year. B. Bertram Blast Triathlon: Harrington said that 150 people are registered thus far and they expect to have 200 registered by the event next weekend. Harrington said he has asked the Wright County Parks Commission for a variance to allow the race to give runners 21+ a bottle of hard cider at the end of the run (one bottle/runner). This is a typical practice for events such as this. The Wright County Parks Commission gave green light to go to the BCOL Advisory Board for their final say. The main concern PA BCOL Regional Park Advisory Council Meeting Minutes: July 14, 2017 from the Wright County Parks Commission was the cleanup after the event but Harrington explained that with this event there is a lot of control and everything gets cleaned up. Concerns were brought up about setting a precedent to allow alcohol for all events in the park and while it will need to be brought up when the ballfields are completely up and running, the timing just may not be right at this time. JIM HAYES MOVED TO DECLINE THE DISTRIBUTION OF HARD CIDER AT THE TRIATHLON BUT TO RELOOK AT ALLOWING ALCOHOL AT NEXT YEAR'S EVENT. MOTION SECONDED BY JIM LINDBERG. MOTION CARRIED UNANIMOUSLY, 10-0. C. Pop up canoe/kayak rentals: Clear Waters Outfitting has been providing the pop-up canoe/kayak rentals and they have had success. It has been hit or miss with the weather and the weekend before the 4th of July was the first weekend of nice weather. D. Annie's Hope: Mattice said this is a group that provides meals to the needy. The Wright County Parks Commission has given them a permit to do a concert series at the amphitheater the last three Wednesdays in August. E. Update: Mattice said that a naval training program will be using the beach on Saturday mornings in September and will be done and out of the park by 10 a.m. 9. Friends of Bertram Update. The Friends are promoting their new membership drive. Jim Lindberg encouraged all Advisory Council members to consider becoming a Friends member for $20. The annual renewal will be July 1St for memberships. The Friends are hoping to broaden their core member base so they can help with future events and fundraisers for the park. The Friends will be hosting the Phillip LaVallee Memorial Run on September 16th, the second Saturday after Labor Day. This is an exclusive Friends event with all proceeds going to the Friends for park improvements. The next Friends meeting is scheduled for August 25th at 3:30 p.m. at the Bertram Lake Chalet. 10. Discussion of added items. A. Friends Donation: The Friends of Bertram have recommended a donation of $1,500 toward the purchase of a refrigerator at the new Bertram Lake Chalet. MARK DALEIDEN MOVED TO ACCEPT THE DONATION FROM THE FRIENDS IN THE AMOUNT OF $1,500 TO WRIGHT COUNTY PARKS FOR THE PURCHASE OF A REFRIGERATOR FOR THE BERTRAM LAKE CHALET. MOTION SECONDED BY DAREK VETSCH. MOTION CARRIED UNANIMOUSLY, 10-0. B. Old Pump: Jim Lindberg said that the Friends would like to keep the old water pump from the beach area and place somewhere in the park. They would also like to see it functional. Mattice said that the pump will not be functional as it currently is not working and there are standards for potable water with the MDH so it is not possible. Lindberg noted that it is an issue of nostalgia as almost every camper that has been out here through the YMCA BCOL Regional Park Advisory Council Meeting Minutes: July 14, 2017 has played with the pump and has a memory of the pump. If it can't be functional then they would like to use it as a display/historical piece. Schumann suggested using it at the natural playground next phase. DAREK VETSCH MOVED TO KEEP THE PUMP AND DETERMINE ITS PLACEMENT IN THE PARK IN THE FUTURE. MOTION SECONDED BY MARK DALEIDEN. MOTION CARRIED UNANIMOUSLY, 10-0. C. Soccer Club Update: This weekend there will be a large soccer tournament with at least 1,000 people in attendance. 11. Schedule Next Meeting. The next regular BCOLAC Meeting will be held on August 4, 2017, at 8 a.m. at the Bertram Lakes Chalet. 12. Adiourn. Meeting adjourned at 9:30 a.m. Recorder: 06th &rmv Administrative Assistant Approval Date: 10-6-17 Attest: Marty n, BCNA(f Chairman