BCOL Advisory Council Minutes 10-06-2017DRAFT
MINUTES
BERTRAM CHAIN OF LAKES REGIONAL PARK ADVISORY COUNCIL
Friday, October 6,2017,8:00 a.m.
Bertram Lakes Chalet
Members Present: Bill Fair, Jim Hayes, Jim Lindberg, Larry Nolan, Scott Peterson, Brian
Stumpf, Sandra Theros, Derek Vetsch
Members Absent: Mark Daleiden, Martyn Dibben, Tom Jahnke, Wes Olson, Jessica Pederson
Staff Present: Beth Green, Brad Harrington, Marc Mattice, Tom Pawelk,
1. Call to Order.
With the Chair and Vice -Chair not in attendance, member Derek Vetsch called the meeting to
order at 8:05 a.m. and declared a quorum present.
2. Consideration of approving minutes from July 14 and September 1, 2017.
BRIAN STUMPF MOVED TO APPROVE THE MINUTES FROM THE JULY 14, 2017
REGULAR MEETING. MOTION SECONDED BY SANDRA THEROS. MOTION CARRIED
UNANIMOUSLY, 8-0.
JIM HAYES MOVED TO APPROVE THE MINUTES FROM THE SEPTEMBER 1, 2017
REGULAR MEETING. MOTION SECONDED BY LARRY NOLAN. MOTION CARRIED
UNANIMOUSLY, 8-0.
3. Consideration of adding to and approving the agenda.
BILL FAIR MOVED TO APPROVE THE AGENDA AS PRESENTED. MOTION
SECONDED BY SANDRA THEROS. MOTION CARRIED UNANIMOUSLY, 8-0.
4. 2018 Wright County Budget — Bertram Chain of Lakes Park Proiects.
Marc Mattice reviewed the 2018 Wright County Parks Budget as it relates to the Bertram Chain
of Lakes Park projects and noted that the preliminary budget has been approved by the County
Board. Budget items include:
• $10,000: Long Lake Overlook (plus a $5,000 donation).
• $64,000: Single Track Trail Development (funding from Federal Recreational Trail Grant
plus match funding of $16,000 from Wright County).
• $ To be determined: Site development planning, grading plans, construction
specifications and bid packages.
Mattice also noted that the board approved developing engineering, electrical, sewer and
construction plans for the campground. The Park Use Committee will need to be reestablished
when that begins. The goal is to have plans complete by July 1St so can apply for grants by the end
of July. If successful could get a grant for 2020 construction. This would be legacy funds and
outdoor recreation funds.
BCOL Regional Park Advisory Council Meeting Minutes: July 14, 2017
5. Beach House Construction Update.
Marc Mattice said the guaranteed maximum price for the project was set and the County Board
approved the additional funds needed for the project. The project is underway, the septic is
complete, underground plumbing is in, the floor has been poured, and walls are going up. The roof
should be going on in a week and the entire building should be enclosed before the snow flies.
Mattice said things are going well and there is good communication with the contractor. It appears
that they will be coming in under budget on the project.
6. Park Standards Discussion — Signs, Kiosks, Buildings and Other.
Marc Mattice said that with the park development underway it may be important to set a design
standard for signs, kiosks, buildings and other items within the park to maintain the cohesiveness
between the active and passive areas of the park. Wayfinding, directional and entrance signs should
be cohesive. Will continue the discussion as the recreational side starts developing. The consensus
for City and County to work together on developing standards.
7. Request for ADA access for events, parking and transporting.
Marc Mattice said that it has been brought to his attention the need for ADA accessibility for events
at the park, including parking and transporting. He said he has received a number of requests and
people want to park in the turnaround. This would be for weddings in shelter down by lake, family
reunions, etc. to accommodate the elderly, handicap individuals, etc. The request has been to use
golf carts to transport people from parking lot to the shelter. Mattice explained that with the park
being non -motorized, a special permit would need to be issued from the County Board for doing
so. Discussion about setting a precedent and then people will think they can bring in golf carts any
time. Currently it is set up to drop people off at the turn around and then park back in the lots.
Discussed the potential to send the wrong message about the park and it may end up creating the
idea that motorized recreational and ATV type vehicles are allowed in the park.
BRIAN STUMPF MOVED TO KEEP THE PARK NON -MOTORIZED BY NOT ALLOWING
GOLF CARTS OR OTHER RECREATIONAL TYPE VEHICLES IN THE PARK AND ON
THE TRAILS. MOTION SECONDED BY SCOTT PETERSON. MOTION CARRIED
UNANIMOUSLY, 8-0.
8. Outdoor Recreation Program and Volunteer Updates.
Brad Harrington said it has been busy with weddings, cross country meets and the Blazin' thru
Bertram Phillip LaVallee Memorial Run. He noted that the Timberdash 5K run for the crisis
nursery fundraiser will be held this weekend at the park, estimating anywhere from 200 to 400
people. The Soccer Club is also hosting a BBQ as a fundraiser to help pay for the irrigation system
at the interim athletic fields. The Soccer Club will also be donating $2 from each ticket purchased
to the Crisis Nursery.
The next event planned is the "Color Me Fall" event on October 28th from 10am-2pm. This is a
joint effort between the County, City, YMCA and the Friends of Bertram.
N
BCOL Regional Park Advisory Council Meeting Minutes: July 14, 2017
Discussed parking issues at the park during large events. The consensus of the Advisory Council
is to create overflow parking at the north and south ends of the athletic park. Monticello Park
Superintendent Tom Pawelk said that he will seed in five acres on both the north and south ends
of the current farmed (60 acres) undeveloped area of the athletic park for overflow parking next
year. This will reduce the farmed area to 50 acres.
9. Athletic Park Partnership Update.
The subcommittee is working on developing the policy and the tiers for naming rights and will
bring to BCOLAC for review when the policy is ready.
10. Friends of Bertram Update.
The Friends hosted the Blazin' thru Bertram LaVallee Memorial Run on September 16th with over
150 in attendance. This is the big fundraising event for the Friends and it is anticipated to take in
$1,000 after expenses. The Friends are continuing to promote the new membership drive and will
now be offering a free large reusable grocery tote bag with each new membership.
Jim Lindberg talked about the noise issues in the chalet. He discussed taking some photo contest
pictures and printing on a canvas whereby soundproof material could be placed inside the canvas
to dampen some of the sound to help with acoustics in the building. Mattice said he has been
working with two different acoustic companies on what to do to make it sound better in the chalet.
He will bring that idea to them to get their considerations.
10. Discussion of added items.
No added items.
11. Schedule Next Meeting.
The next regular BCOLAC Meeting will be held on December 1, 2017, at 8 a.m. at the Bertram
Lakes Chalet.
12. Adjourn.
Meeting adjourned at 9:20 a.m.
Recorder: CS�3BtI? &1 m1
Administrative Assistant
Approval Date: 12-1-17
Attest:
M n,-BC(IhA(f Chairman