City Council Agenda Packet 02-08-2021AGENDA
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, February 8, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
CITY COUNCIL SPECIAL MEETINGS
Monticello Community Center
5 p.m. CLOSED MEETING — Discuss Offer for City Property.
PID 155-176-001020 (Jefferson Commons 1St Addition, Lot 2, Block 1)
Authorized by Minnesota Statute 13D.05, Subd. 3
5:30 p.m. Overview of City Council Role and Structure
6 p.m. Preliminary FiberNet Discussion
Mayor: Lloyd Hilgart
Council Members: Jim Davidson, Charlotte Gabler, Brian Hudgins, Sam Murdoff
1. General Business
A. Call to Order & Pledge of Allegiance
B. Approval of Agenda — Councilmembers or the City Administrator may add items
to the agenda for discussion purposes or approval. The City Council may or may
not take official action on items added to the agenda.
C. Approval of Meeting Minutes
• Special Joint EDA/City Council from January 13, 2021
• Special Meeting Minutes from January 25, 2021
• Regular Meeting Minutes from January 25, 2021
D. Citizen Comments — Individuals may address the City Council about any item not
contained on the agenda. Each speaker will be allotted three minutes with a
maximum of five speakers. The Mayor may allow for additional time and/or
speakers. The City Council generally takes no official action of items discussed,
except for referral to staff for future report.
E. Public Service Announcements/Updates
• Presidents Day Hours
• Spring Tree Sale (Orders Due by March 12)
F. Council Liaison Updates
• EDA
• CMRP
• Parks, Arts & Recreation Commission
• IEDC
• Planning Commission
G. Department Updates
• City Administrator Update
• Wright County Sheriff's Office Quarterly Report
2. Consent Agenda — All items listed on the Consent Agenda are considered standard or
may not need discussion prior to approval. These items are acted upon by one motion
unless a councilmember, the city administrator, or a citizen requests the item by
removed from consent for additional discussion.
A. Consideration of approving payment of bills
B. Consideration of approving new hires and departures for City departments
C. Consideration of approving the sale/disposal of surplus city property
D. Consideration of adopting Resolution 2021-15 accepting a grant from Central
Minnesota Arts Board in the amount of $1,000 for Virtual Capacity Building
E. Consideration of approving 2020 Operating Transfers
F. Consideration of a release of Development Agreement for Groveland First
Addition for Lot 1 Block 1, Gould Addition
G. Consideration of accepting proposals and awarding a three-year mowing and
maintenance services contract to Central Minnesota Mow & Snow for an
estimated annual contract cost of $18,220
2A. Consideration of items removed from the consent agenda for discussion
3. Public Hearings
4. Regular Agenda
A. Consideration of authorizing InControl Inc. to provide professional services to
perform integration services to the city's SCADA system for the water and sewer
utilities for a total cost of $95,541
B. Consideration of authorizing a 10 -year contract with Arvig for ethernet services
for the SCADA upgrades project for a total cost of $127,000
S. Added Items
6. Adjournment
AGENDA
CITY COUNCIL SPECIAL MEETING
Monday, February 8, 2021— 5 p.m.
Monticello Community Center
AGENDA
1. Call to Order
2. 5 p.m. CLOSED MEETING — Discuss Offer for City Parcel — PID 155-176-001020
(Jefferson Commons 15t Addition, Lot 2, Block 1)
Closed meeting authorized by Minnesota Statute 13D.05, Subd. 3
3. 5:30 p.m. Overview of City Council Role and Structure
4. 6 p.m. Preliminary FiberNet Discussion
5. Adjournment
MINUTES
SPECIAL MEETING — MONTICELLO CITY COUNCIL & ECONOMIC
DEVELOPMENT AUTHORITY
Wednesday, January 13th, 2021 - 4:30 PM
Bridge Room, Monticello Community Center
Participants attended in-person or remotely.
Council Members Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, and Sam Murdoff
EDA Commissioners Present: Steve Johnson, Tracy Hinz, 011ie Koropchak-White, Jon
Morphew, and Bill Tapper
Staff Present: Rachel Leonard, Angela Schumann, Matt Leonard, Jim Thares,
Jacob Thunander, and Steve Grittman - NAC
1. General Business
A. Call to Order
Lloyd Hilgart called the joint meeting of the City Council and EDA to order at
4:30 p.m.
2. Regular Agenda
A. "Chelsea Commons" Small Area Guide Plan
Angela Schumann introduced the discussion, explain that the purpose of the
meeting was to discuss the goals and outcomes of the EDA and City Council as it
relates to the concept proposal and development area known as Chelsea
Commons. Schumann noted that the EDA is asked to participate as they have a
stake in the health of the City's development and economy. Further, the EDA has
several tools to help facilitate some of what is conceptually visualized for the
area. Northland Financial would also be involved to help develop financial tools
for this project.
Steve Grittman noted that the property is nearly a 100 -acre development area and
is owned by multiple property owners (including the City of Monticello).
Grittman explained that the concept development would accommodate both
residential and commercial development and have public amenities as well. The
project was initiated due to a recent request and approval of multifamily (Dale
Buchholz Construction) in the development area.
Grittman provided the concept layout and noted that it was not a prescriptive plan
and changes would likely occur. The plan illustrates and introduces internal goals
set for the mixed use in this area.
City Council Minutes (Joint Meeting) — January 131}i, 2021 Page 1 1 3
Grittman also provided several concept plan principles, a project scope, and
process. It was estimated that the concept proposal would be finalized in June
2021.
The importance of connecting the three large projects occurring in Monticello,
which include downtown redevelopment, Bertram Chain of Lakes, and the
Chelsea Commons development was discussed. Staff ensured the importance of
finding unique elements of each development, but also creating a sense of
Monticello identity and connection between each.
Discussion regarding access to the site was discussed, especially as it relates to
the future of Dundas Road through the concept area. Specifically, there were
comments both for and against closing Dundas through the project area. Concerns
regarding public views, pedestrian and cyclist safety and connectivity were noted.
The importance of maintaining and providing the opportunity for public and
private partnership was noted.
Traffic impacts of full build -out of the proposed development area were
discussed. Grittman noted that a traffic scope was not included in this scope but
may be needed later.
The importance of reaching out to other similar development areas (for example
Centennial Lakes, Edina) was noted. This is to better understand their thoughts on
the project and any unexpected problems. Staff also discussed the importance of
understanding how much development is needed in this area to support the kind
of public project we hope to see and how development may look.
It was asked if staff had any retailers or feedback from retailers on their interest in
this project. Staff responded that they had not received any feedback from
retailers at this time. An objective was not set on how much retail and residential
was wanted for this area. Staff preliminary looked at what parts of the land would
best accommodate commercial space, but it was noted that review of market
conditions had not been completed. Completing a retail and commercial market
study was discussed.
Schumann noted that tax impact projections were included in the financial
analysis portion of the project. .
The PARCs and Planning Commission would also be holding a similar review to
provide preliminary feedback on goals and outcomes for the proposed concept.
City Council Minutes (Joint Meeting) — January 131}i, 2021 Page 2 13
Staff noted that investigating the types of public uses desired in this development
area was an important part of the scope of this project. Having this development
for the whole community to enjoy was a point driven home.
Discussion about the details of the proposed pond, surface water, and soils was
discussed. Engineering design studies were not a part of the proposed planning
scope but would be important to helping make this study come to life. It was
noted that there is some data from other recently completed projects. Furthermore,
it may be better to complete some of those studies and environmental review with
the planning scope and to have accurate estimates on the cost of the project.
Financing of the project was discussed. Grittman noted that Northland Securities
has been engaged to help the City understand its resources and opportunities for
financing and financial implications. Maintaining high level private and public
collaboration would be important to have a cost neutral approach to the project.
The importance of keeping interested parties and boards engaged and excited
would be important to keep the planning process going.
3. Adiournment
Lloyd Hilgart adjourned the meeting at 5:45 p.m.
Recorder: Jacob Thunander
Approved: February 8th, 2021
Attest:
Rachel Leonard, City Administrator
City Council Minutes (Joint Meeting) — January 131}i, 2021 Page 3 13
MINUTES
SPECIAL MEETING MONTICELLO CITY COUNCIL
Monday, January 25 — 5 p.m.
Mississippi Room, Monticello Community Center
Present: Jim Davidson, Bill Fair, Charlotte Gabler, Lloyd Hilgart
Absent: None
Others: City staff. Rachel Leonard, Tracy Ergen, and Jennifer Schreiber
1. Call to Order
Mayor Lloyd Hilgart called the special meeting to order at 5 p.m.
2. 5 p.m. Discuss Interview Process for City Council Candidates
City Council was provided the sixteen applications received for the vacant City Council
seat. The applications were redacted to not disclose any personal information and each
City Councilmember listed their top five candidates. From this list, there were a total of
six candidates listed in the top five. The City Council chose to interview all six. The six
finalists' were Tracy Hinz, Lee Martie, Bill Fair, Brian Hudgins, Kip Christenson, and
Mark Thompson.
Councilmember Gabler moved that the Council interview the six finalists.
Councilmember Davidson seconded the motion. Motion carried unanimously.
3. Adjournment
By consensus, the meeting was adjourned at 5:30 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Council Special Meeting Minutes —January 25, 2021
City Administrator
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, January 25, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda with the addition 2J —
Consideration of adopting Resolution 2021-13 establishing designated
combined polling place for 2021. Councilmember Murdoff seconded the
motion. Motion carried unanimously.
C. Approval of Meeting Minutes
• Regular Meeting Minutes from January 11, 2021
Councilmember Gabler moved approval of the regular meeting
minutes of January 11, 2021. Councilmember Davidson seconded the
motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Services Announcements/Updates
• None.
F. Council Liaison Updates
EDA — Councilmember Davidson provided an update on the January
13, 2021 meeting. The EDA reviewed and discussed a draft 2021
Workplan and received an update on projects and prospects.
I-94 Coalition — have been holding virtual meetings with local
representatives to discuss such items as the interstate section between
Albertville and Monticello.
F. Department Update
• DMV Annual Update — Carolyn Granger, Deputy Registrar Manager,
and Sarah Rathlisberger, Finance Director, gave a presentation. The
presentation included information on revenue and operations. In addition,
they provided information on dealing with COVID-19 and the upgrade to
new State operating system (MNDrive).
• Hi -Way Liquors Annual Update — Randall Johnsen, Liquor Store
Manager, and Sarah Rathlisberger, presented an annual update. The store
saw record breaking revenue in 2020, much because of the COVID-19
City Council Minutes January 25, 2021 Page 1 1 4
pandemic. The presentation touched on revenues, staffing, and giving back
to the community.
2. Consent Agenda:
Councilmember Davidson moved approval of the Consent Agenda with items G and
H being removed and addition of J. Councilmember Gabler seconded the motion.
Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $759,113.34.
B. Consideration of approving new hires and departures for city departments.
Recommendation: Approved hires for Streets, parks, and DMV, and
terminations for MCC and Parks.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of approving a one-year contract for Server Care & Backup
Disaster Recovery with Arvig. Recommendation: Approved the contract.
E. Consideration of renewing membership in the I-94 West Corridor Coalition for
2021 in the amount of $8,598.50. Recommendation: Approved membership in
the amount noted.
F. Consideration of appointing Michael Mossey to a two-year term (2021-2022) as
Monticello Fire Chief as recommended by fire department personnel and
appointing him as a representative to the Fire Relief Board of Trustees.
Recommendation: Approved the appointments.
G. Consideration of approving the assignment of the Rivertown Suites Planned Unit
Development and Development Agreement. Recommendation: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
H. Consideration of approving an amendment to the Assessment Policy as related to
Development and Deferred Assessment. Recommendation: ITEM WAS
REMOVED FROM THE CONSENT AGENDA.
I. Consideration of adopting Resolution 2021-08 approving and adopting an
Assessment Agreement for Edmonson Ridge. Applicant: John Chadwick.
Recommendation: Resolution was adopted, and Assessment Agreement was
approved.
J. Consideration of adopting Resolution 2021-13 establishing designated combined
polling place for 2021. Recommendation: Resolution was adopted.
2A. Consideration of items removed from the consent agenda for discussion
G. Consideration of approving the assignment of the Rivertown Suites Planned Unit
Development and Development Agreement.
Councilmember Murdoff removed the item and questioned the reason for the
assignment. Angela Schumann, Community Development Director, responded
that the develop is in process of transferring ownership of the Rivertown Suites
City Council Minutes January 25, 2021 Page 2 14
multi -family project to GCRE — Rivertown LLC. The assignment requires GCRE
as the successor develop to be responsible to the terms of the original Rivertown
Suites development contract and PUD.
Councilmember Gabler moved approval of the assignment of the Rivertown
Suites Planned Unit Development and Development Agreement required
because of transfer of ownership of the subject property. Councilmember
Davidson seconded the motion. Motion carried unanimously.
H. Consideration of approving an amendment to the Assessment Policy as related to
Development and Deferred Assessment.
Councilmember Murdoff removed the item for clarification on the change of
language. Sarah Rathlisberger explained that the language is being changed,
however, the content of the policy is not changing.
Councilmember Murdoff moved to approve the amendments to the current
Assessment Policy to clarify existing assessment practices and incorporate
the ability to defer certain development -related city fees to the time of actual
development on a property. Councilmember Davidson seconded the motion.
Motion carried unanimously.
3. Public Hearings:
A. PUBLIC HEARING: Consideration of adopting Resolution 2021-09 approving
vacation of a portion of drainage and utility easements as legally described for
Otter Creek Crossings 5th and 6th Addition. Applicant: John Chadwick
Angela Schumann provided a brief overview. Mayor Hilgart opened the public
hearing. Councilmember Gabler questioned the location of the easement and how
these parcels end up in the middle of properties. Ms. Schumann responded that
there is no specific reason, just the history of platting and replatting. The
following individual testified:
John Chadwick addressed the City Council on the location of the drainage
easement at the bottom of the hill.
Mayor Hilgart closed the public hearing. There was minimal discussion.
Councilmember Gabler moved to adopt Resolution 2021-09 for vacation of a
portion of drainage and utility easements as legally described for Otter
Creek 5th and Otter Creek 6' Addition. Councilmember Murdoff seconded
the motion. Motion carried unanimously.
4. Regular Agenda:
A. Consideration of adontina Resolution 2021-10 annrovinc a nreliminary and final
plat and development contract for the Nuss Truck and Equipment Addition,
adopting Resolution 2021-11 and Ordinance 754 for rezoning to Nuss Truck and
Equipment Planned Unit Development, and adopting Resolution 2021-12
approving the development and final stage planned unit development
Steve Grittman, NAC, provided an overview of the project and the corresponding
three motions that require approval. The project consists of a new 45,575 square
City Council Minutes January 25, 2021 Page 3 14
foot facility for sales and service of truck, machinery and construction equipment
on 10.5 acres. The project includes construction of the building, establishment of
sales display area along the north, east, and south frontages, and an outdoor
asphalt milling -surfaced storage area for equipment being held for sale, service, or
inventory along the west boundary of the site.
Staff recommended approval with revisions prepared by the applicant, as advised
by the Planning Commission comments, which included building and landscaping
treatments. The applicant will update their site plan to address these changes
following approval of the City Council.
Greg Nuss, applicant, was available for any questions.
Discussion ensued among City Council. Mayor Hilgart noted that he was not in
favor of the chain link fence located on the Chelsea Road site. Councilmembers
agreed with the fencing. Greg Nuss commented that security is their biggest issue,
but they could look at the fence on Chelsea Road to provide a more decorative
fencing.
Councilmember Davidson moved to adopt Resolution 2021-10 approving a
preliminary and final plat and development contract for the Nuss Truck &
Equipment Addition, subject to conditions in said resolution.
Councilmember Gabler seconded the motion. Motion carried unanimously.
Councilmember Davidson moved to adopt Resolution 2021-11 and
Ordinance No. 754 for rezoning to Nuss Truck and Equipment Industrial
Planned Unit Development, subject to approval of the final stage PUD and
final plat for Nuss Truck and Equipment. Councilmember Gabler seconded
the motion. Motion carried unanimously.
Councilmember Davidson moved adoption of Resolution 2021-12 approving
a development and final stage Planned Unit Development for Nuss Truck
and Equipment, subject to conditions in said resolution, and modified to
address the fence along Chelsea Road to be a decorative fence and not chain
link. Councilmember Murdoff seconded the motion. Motion carried
unanimously.
5. Adiournment:
By consensus, the meeting was adjourned at 7:54 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Administrator
City Council Minutes January 25, 2021 Page 4 14
City Council Agenda: 02/08/2021
2A. Consideration of approving payment of bills
Prepared by:
Meeting Date:
❑ Regular Agenda Item
Finance Director
02/08/2021
® Consent Agenda Item
Reviewed by:
Approved by:
N/A
City Administrator
ACTION REQUESTED
Motion to approve the bill and purchase card registers for a total amount of $875,342.74.
REFERENCE AND BACKGROUND
City staff submits the attached bill registers and purchasing card registers for approval by
Council. The bill registers contain all invoices processed and the purchasing card registers
contain all card purchases made since the last Council meeting. Subject to MN Statutes, most
invoices require Council approval prior to releasing checks for payment. The day following
Council approval, payments will be released unless directed otherwise. A credit purchasing
agreement and policy was approved by Council initially and card purchases must comply with
the policy.
If Council has no questions or comments on the bill and purchase card registers, these can be
approved with the consent agenda. If requested, this item can be removed from consent and
discussed prior to making a motion for approval.
Budget Impact: N/A
II. Staff Workload Impact: No additional work.
III. Comprehensive Plan Impact: N/A
STAFF RECOMMENDED ACTION
City staff recommends approval of bill and purchase card registers as presented.
SUPPORTING DATA
• Bill registers and purchase card registers
Accounts Payable
Computer Check Proof List by Vendor
User: Debbie.Davidson
Printed: 02/01/2021 - 2:26PM
Batch: 00215.01.2021 - 215.01.2021 Xcel/CPE
Invoice No Description
Amount Payment Date Acct Number
Vendor: 2968
BOND TRUST SERV CORP - Wire Transfer
195,775.00
Check Sequence: 1
60831
Series 2011 AGO Refunding Bonds - Principal
190,000.00
01/31/2021 312-47000-460100
60831
Series 2011A GO Refunding Bonds - Interest
5,775.00
01/31/2021 312-47000-461100
Check Total: 14,397.47
Moiiii6effo Y
Reference
ACH Enabled: True
ACH Enabled: True
AP -Computer Check Proof List by Vendor (02/01/2021 - 2:26 PM) Page 1
Check Total:
195,775.00
Vendor: 1102
CENTERPOINT ENERGY
Check Sequence: 2
01/31/2021
5863599-6 - Animal Shelter
159.18
01/31/2021
101-42700-438100
01/31/2021
8235331-9 - Prairie Center
107.50
01/31/2021
101-41941-438100
01/31/2021
5828859-8 - Storage Garage
69.22
01/31/2021
101-41940-438100
01/31/2021
5864452-7 - Library
415.11
01/31/2021
101-45501-438100
01/31/2021
5837384-6 - Publc Works
1,103.40
01/31/2021
101-43127-438100
01/31/2021
6401745330-5 - 349 W Broadway
168.65
01/31/2021
101-45204-438100
01/31/2021
5788570-9 - Hi Way Liquor
356.76
01/31/2021
609-49754-438100
01/31/2021
5804618-6 - Parks (Fallon)
17.06
01/31/2021
101-45201-438100
01/31/2021
8235333-5 - P.C. (U Fab)
33.79
01/31/2021
101-41941-438100
01/31/2021
5843395-4 - DMV
47.25
01/31/2021
217-41990-438100
01/31/2021
5768542-2 - MCC
4,229.07
01/31/2021
226-45126-438100
01/31/2021
5768542-2 - City Hall
182.88
01/31/2021
101-41940-438100
01/31/2021
5820786-1 - Public Works
125.17
01/31/2021
101-43127-438100
01/31/2021
5799425-3 - Public Works
523.77
01/31/2021
101-43127-438100
01/31/2021
5821009-5 - Parks
408.53
01/31/2021
101-42200-438100
01/31/2021
5768542-2 - National Guard
91.44
01/31/2021
101-42800-438100
01/31/2021
5768542-2 - Senior Center
68.58
01/31/2021
101-45175-438100
01/31/2021
8000015233-2 - WWTP
4,755.52
01/31/2021
602-49480-438100
01/31/2021
5806932-9 - Parks
78.82
01/31/2021
101-45201-438100
01/31/2021
5799427-9 - Public Works
104.21
01/31/2021
101-43127-438100
01/31/2021
11077481-7 - Fire Station
1,054.86
01/31/2021
101-42200-438100
01/31/2021
6402123338-8 - 112 W River St - Parks
213.55
01/31/2021
101-45201-438100
01/31/2021
6402462182-9 - Help Center
83.15
01/31/2021
653-41990-438100
Check Total: 14,397.47
Moiiii6effo Y
Reference
ACH Enabled: True
ACH Enabled: True
AP -Computer Check Proof List by Vendor (02/01/2021 - 2:26 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: 5188
HEALTHY CONTRIBUTIONS
Check Sequence: 3
ACH Enabled: True
1/29/2021
AARP Supplement/AtYour Best
6.90
01/31/2021
226-45122-430900
Check Total:
6.90
Vendor: 5646
JACK HENRY & ASSOCIATES, INC.
Check Sequence: 4
ACH Enabled: True
3592471
Client Account Fee - Jan 2021
29.97
01/31/2021
226-45122-443980
Check Total:
29.97
Vendor: 5415
MII LIFE INSURANCE INC
Check Sequence: 5
ACH Enabled: True
39676694
FSA Dependent Care
164.83
01/31/2021
101-00000-217200
39687351
FSA Medical
230.96
01/31/2021
101-00000-217300
Check Total:
395.79
Vendor: 4732
MONEY MOVERS, INC.
Check Sequence: 6
ACH Enabled: True
135712
Fitness Rewards - Dec 2020
14.25
01/31/2021
226-45122-430900
Check Total:
14.25
Vendor: 3259
MONTICELLO COMMUNITY CENTER
Check Sequence: 7
ACH Enabled: True
01/31/2021
Jan Cash Receipts - Membership Fees
260.30
01/31/2021
226-45127-347910
01/31/2021
Jan Cash Receipts - NSF Fee
-50.00
01/31/2021
226-45122-341081
01/31/2021
Jan Cash Receipts - User Fee Non Member
16.76
01/31/2021
226-45127-347900
01/31/2021
Jan Cash Receipts - Charge to Account
-84.00
01/31/2021
226-00000-115031
01/31/2021
Jan Cash Receipts - Payment on Account
517.50
01/31/2021
226-00000-115031
01/31/2021
Jan Cash Receipts - Sales Tax
20.43
01/31/2021
226-00000-208100
01/31/2021
Jan Cash Receipts - Cash Over
-0.07
01/31/2021
226-45122-443100
Check Total:
680.92
Vendor: 1585
XCEL ENERGY
Check Sequence: 8
ACH Enabled: True
1/31/2021
51-9391437-3 - Prairie Center
243.94
01/31/2021
101-41941-438100
1/31/2021
51-6505909-4 - DMV/Food Shelf
186.16
01/31/2021
653-41990-438100
1/31/2021
51-6505915-2 - Parks
814.04
01/31/2021
101-45201-438100
1/31/2021
51-6505911-8 -MCC
3,994.58
01/31/2021
226-45126-438100
1/31/2021
51-6505912-9 - Animal Shelter
125.33
01/31/2021
101-42700-438100
1/31/2021
51-4271112-2 - Library
988.79
01/31/2021
101-45501-438100
1/31/2021
51-6505907-2 - Park Lots- auto
74.27
01/31/2021
101-43160-438100
1/31/2021
51-6505907-2 - Parking Lots
166.98
01/31/2021
101-43160-438100
1/31/2021
51-6505905-0 - Water
5,487.15
01/31/2021
601-49440-438100
1/31/2021
51-6505915-2 - Ice Rink 33%
148.34
01/31/2021
601-49440-438100
1/31/2021
ZZZNEP-IMPLEM- 51-6505908-3
16.67
01/31/2021
101-42500-438100
AP -Computer Check Proof List by Vendor (02/01/2021 - 2:26 PM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
1/31/2021
51-6505911-8 - City Hall
881.92
01/31/2021
101-41940-438100
1/31/2021
51-6505914-1 - Shop/Garage
1,047.35
01/31/2021
101-43127-438100
1/31/2021
51-6505913-0 - Fire Station
379.00
01/31/2021
101-42200-438100
1/31/2021
51-7780310-4- Bldg.Inspec. G
43.14
01/31/2021
101-41940-438100
1/31/2021
51-0623082-8 - MontiArts
192.92
01/31/2021
101-45204-438100
1/31/2021
51-6505915-2 - NSP- Softball
238.33
01/31/2021
101-45203-438100
1/31/2021
51-6505910-7- Liquor Store
1,298.55
01/31/2021
609-49754-438100
1/31/2021
51-6505906-1 - Sewer
462.54
01/31/2021
602-49490-438100
1/31/2021
51-0395766-0 - Ramsey Pumphouse
2,880.55
01/31/2021
601-49440-438100
1/31/2021
51 -6505911 -8 -Senior Center
207.51
01/31/2021
101-45175-438100
1/31/2021
51-6572904-0- WWTP
13,545.82
01/31/2021
602-49480-438100
1/31/2021
51-6505915-2 - NSP- consc/sec.
25.34
01/31/2021
101-45203-438100
1/31/2021
51-6505916-3 - Street Lights
12,765.72
01/31/2021
101-43160-438100
1/31/2021
51-0371645-4 - SwanCam
18.73
01/31/2021
101-45201-438100
1/31/2021
51-6505911-8 - National Guard
103.76
01/31/2021
101-42800-438100
1/31/2021
51-6505909-4- DMV
58.72
01/31/2021
653-41990-438100
1/31/2021
51 -6505913 -0 -Parks Bldg.
845.29
01/31/2021
101-45201-438100
1/31/2021
51-13295413-8 - 112 W. River St- Streets
27.35
01/31/2021
101-43120-438100
1/31/2021
51-13295413-8 - 112 W. River St. - Water
27.35
01/31/2021
601-49440-438100
1/31/2021
51-13295413-8 - 112 W. River St - Parks
27.35
01/31/2021
101-45201-438100
1/31/2021
51-13295413-8 -103 Pine St- EDA
46.71
01/31/2021
213-46301-438100
1/31/2021
Solar Rewards Credit
-20,734.43
01/31/2021
101-41310-362140
1/31/2021
Booked to AR
-2,449.84
01/31/2021
101-00000-115030
1/31/2021
51-13183335-6 -8902 St. Hwy 25 NE
34.11
01/31/2021
101-43160-438100
Check Total: 24,220.04
Total for Check Run: 235,520.34
Total of Number of Checks: 8
The preceding list of bills payable was reviewed and approved for payment.
Date: 2/8/2021 Approved by
Mayor Lloyd Hilgart
AP -Computer Check Proof List by Vendor (02/01/2021 - 2:26 PM) Page 3
Accounts Payable
Computer Check Proof List by Vendor
User: Julie.Cheney
Printed: 02/03/2021 - 11:17AM
Batch: 00203.02.2021 - 203.02.2021 AP
Invoice No Description
Amount Payment Date Acct Number
Moiiii6eflo Y
Reference
Vendor: 3491
ARTISAN BEER COMPANY
Check Sequence: 1
ACH Enabled: False
3455035
resale - beer
221.55
02/09/2021
609-49750-425200
3455410
resale - beer
144.65
02/09/2021
609-49750-425200
3456084
resale - beer
69.30
02/09/2021
609-49750-425200
3456849
resale - beer
123.05
02/09/2021
609-49750-425200
499462
resale - beer credit inv. 9 3438025
-55.40
12/31/2020
609-49750-425200
Check Total:
503.15
Vendor: 5663
ASCO POWER SERVICES, INC.
Check Sequence: 2
ACH Enabled: False
1539545
Sunset Ponds- repairs- coil kit; cutoff switches; c
1,225.73
02/09/2021
602-49490-440440
Check Total:
1,225.73
Vendor: 5667
AUGUSTA PLUMBING
Check Sequence: 3
ACH Enabled: False
1/25/2021
Refund Building Permit #2020-00940
38.35
02/09/2021
101-42400-322110
Check Total:
38.35
Vendor: 5524
BAYCOM, INC
Check Sequence: 4
ACH Enabled: False
30778
Toughbook 33 public sector bundle- Fire Comm:
4,870.00
02/09/2021
702-00000-165010
Check Total:
4,870.00
Vendor: 1065
BELLBOY CORPORATION
Check Sequence: 5
ACH Enabled: True
102641200
resale- condiments
49.00
02/09/2021
609-49750-425500
102641200
resale- mix
42.00
02/09/2021
609-49750-425400
102641200
freight
0.41
02/09/2021
609-49750-433300
102658100
asst. bags
225.30
02/09/2021
609-49754-421990
102658100
freight
1.03
02/09/2021
609-49750-433300
102662400
asst. bags
225.30
02/09/2021
609-49754-421990
102676200
asst. bags
54.25
02/09/2021
609-49754-421990
102676200
resale- mix
103.45
02/09/2021
609-49750-425400
102676200
resale- juice
33.00
02/09/2021
609-49750-425500
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
102676200
freight
0.87
02/09/2021
609-49750-433300
87650900
freight
32.55
02/09/2021
609-49750-433300
87650900
resale -liquor
3,301.17
02/09/2021
609-49750-425100
87650900
resale- wine
268.00
02/09/2021
609-49750-425300
87690500
resale -liquor
5,681.50
02/09/2021
609-49750-425100
87690500
freight
55.80
02/09/2021
609-49750-433300
87727800
resale -liquor
2,621.25
02/09/2021
609-49750-425100
87749700
freight
100.11
02/09/2021
609-49750-433300
87749700
resale -liquor
8,279.27
02/09/2021
609-49750-425100
87749700
resale - wine
184.00
02/09/2021
609-49750-425300
Check Total:
21,258.26
Vendor: 1067
BERNICK'S
Check Sequence: 6
ACH Enabled: False
170287
resale - soda pop credit
-10.92
02/09/2021
609-49750-425400
170288
resale - beer credit
-56.76
02/09/2021
609-49750-425200
170289
resale - soda pop
185.20
02/09/2021
609-49750-425400
170290
resale - beer
2,542.65
02/09/2021
609-49750-425200
170290
resale - beer n/a
176.50
02/09/2021
609-49750-425400
172446
resale - beer credit
-91.20
02/09/2021
609-49750-425200
172447
resale - soda pop
139.04
02/09/2021
609-49750-425400
172448
resale - beer
2,632.80
02/09/2021
609-49750-425200
172448
resale - beer n/a
107.20
02/09/2021
609-49750-425400
Check Total:
5,624.51
Vendor: 1074
BOLTON AND MENK INC
Check Sequence: 7
ACH Enabled: False
0263441
200002 PRELIM - 2020 Stormwater Improveme
6,747.50
12/31/2020
101-43111-430300
Check Total:
6,747.50
Vendor: 4618
BOUND TREE MEDICAL, LLC
Check Sequence: 8
ACH Enabled: False
839230147
(4) G3 oxygen module bags
233.84
02/09/2021
101-42200-421990
Check Total:
233.84
Vendor: 1079
BOYER TRUCKS ROGERS
Check Sequence: 9
ACH Enabled: True
89377R
ABP/N74B-10901; ABP/N74B-10801 Mirror -cc
43.75
02/09/2021
101-43120-422110
CM89239R
return (2) ABP/N74B - 6" convex
-18.20
02/09/2021
101-43120-422110
Check Total:
25.55
Vendor: 4328
BREAKTHRU BEVERAGE MN WINE & SPIF
Check Sequence: 10
ACH Enabled: False
1081230912
resale -liquor
3,495.22
02/09/2021
609-49750-425100
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
1081230912
resale- wine
431.62
02/09/2021
609-49750-425300
1081230912
resale- mix
40.95
02/09/2021
609-49750-425400
1081230912
freight
65.63
02/09/2021
609-49750-433300
1081230913
resale -beer
171.85
02/09/2021
609-49750-425200
1081233578
resale- liquor
3,991.38
02/09/2021
609-49750-425100
1081233578
resale- wine
854.70
02/09/2021
609-49750-425300
1081233578
resale- mix
88.65
02/09/2021
609-49750-425400
1081233578
freight
64.77
02/09/2021
609-49750-433300
1081233579
resale- beer
147.30
02/09/2021
609-49750-425200
Check Total:
9,352.07
Vendor: 2890
BROTHERS FIRE & SECURITY CO
Check Sequence: 11
ACH Enabled: True
W10118
Seervice - Replace 2 Horn Strobes (Pool Area/ Tv
693.56
02/09/2021
226-45126-440100
Check Total:
693.56
Vendor: 4929
BUREAU OF CRIMINAL APPREHENSION
Check Sequence: 12
ACH Enabled: False
1/29/2021
Background Checks (3)
99.75
02/09/2021
653-41990-431990
Check Total:
99.75
Vendor: 1088
CADD ENGINEERING SUPPLY INC
Check Sequence: 13
ACH Enabled: False
INV123416
Canon MC -10 Maintenance Cartridge
81.42
02/09/2021
702-00000-421990
Check Total:
81.42
Vendor: 1091
CAMPBELL KNUTSON PA
Check Sequence: 14
ACH Enabled: True
2348-000OG 221
General Admin - Dec 2020
2,926.49
12/31/2020
101-41610-430400
2348-000OG 221
PW Admin - Dec 2020
48.00
12/31/2020
101-43110-431990
2348-000OG 221
Rivertown Residential Suites - Dec 2020
144.00
12/31/2020
101-00000-115030
2348-000OG 221
200002 PRELIM - Stormwater - Dec 2020
952.00
12/31/2020
400-43300-459022
2348-OOOIG 134
Code Enforcement Services - Dec 2020
208.00
12/31/2020
101-42400-430400
2348-0155G 25
16C006 - Bluffs in Monticello Assessment Appe
32.00
12/31/2020
400-43300-430400
2348-0171G 2
202029 - Edmonson Ridge - Dec 2020
503.40
12/31/2020
101-00000-220110
2348-0172G 1
202040 - Featherstone 5th Addition - Dec 2020
363.20
12/31/2020
101-00000-220110
Check Total:
5,177.09
Vendor: 1801
CANNON RIVER WINERY
Check Sequence: 15
ACH Enabled: True
11199
resale- wine
468.00
02/09/2021
609-49750-425300
Check Total:
468.00
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:
4646
CAPITOL BEVERAGE SALES L.P.
Check Sequence: 16
ACH Enabled: True
2504330
resale - beer
27,344.40
02/09/2021
609-49750-425200
2504330
resale - beer n/a
137.00
02/09/2021
609-49750-425400
2504330
resale -- juice
39.98
02/09/2021
609-49750-425500
2504338
resale - beer credit
-83.35
02/09/2021
609-49750-425200
2507118
resale - beer
10,897.15
02/09/2021
609-49750-425200
2507118
resale - beer n/a
119.25
02/09/2021
609-49750-425400
2507118
resale -juice
59.97
02/09/2021
609-49750-425500
Check Total:
38,514.40
Vendor:
1095
CARLOS CREEK WINERY INC
Check Sequence: 17
ACH Enabled: False
20612
resale- wine
783.00
02/09/2021
609-49750-425300
Check Total:
783.00
Vendor:
1106
CENTRAL MCGOWAN INC
Check Sequence: 18
ACH Enabled: True
00111502
Monthly Tank Rental
65.00
02/09/2021
226-45124-421600
Check Total:
65.00
Vendor:
3296
CORNERSTONE CHEVROLET
Check Sequence: 19
ACH Enabled: False
6133087/1
#800 - mulit point inspection
47.79
02/09/2021
653-41990-440500
Check Total:
47.79
Vendor:
5367
CRAIG'S SMALL ENGINE REPAIR
Check Sequence: 20
ACH Enabled: False
1172
repair to small generator- rep. gaskets & seals; cl
65.00
02/09/2021
101-42200-440440
Check Total:
65.00
Vendor:
1124
CREATIVE FORMS AND CONCEPTS INC
Check Sequence: 21
ACH Enabled: False
118507
Additional 2020 1099G Tax Forms & Envelopes
67.39
12/31/2020
101-41520-421990
Check Total:
67.39
Vendor:
1129
DAHLHEIMER BEVERAGE LLC
Check Sequence: 22
ACH Enabled: True
1339932
resale -beer
0.01
02/09/2021
609-49750-425200
1341924
resale- beer
8,105.31
02/09/2021
609-49750-425200
1342394
resale -beer
142.00
02/09/2021
609-49750-425200
1343614
resale- beer
22,481.86
02/09/2021
609-49750-425200
1343627
resale- beer credit
-118.20
02/09/2021
609-49750-425200
1344520
resale- beer
2,287.00
02/09/2021
609-49750-425200
1344934
resale -beer
369.00
02/09/2021
609-49750-425200
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
1344957
resale- beer credit
-69.26
02/09/2021
609-49750-425200
1344985
resale- beer n/a
44.80
02/09/2021
609-49750-425400
1344985
resale- beer
5,595.50
02/09/2021
609-49750-425200
1346269
resale- beer
1,308.90
02/09/2021
609-49750-425200
1346474
resale- beer credit
-220.64
02/09/2021
609-49750-425200
Check Total:
39,926.28
Vendor:
1131
DAMA METAL PRODUCTS INC
Check Sequence: 23
ACH Enabled: False
15545
S-3 Model F.D Key Box w/Tamper SW (12)
2,228.00
02/09/2021
101-42400-421990
Check Total:
2,228.00
Vendor:
5105
DELL MARKETING LP
Check Sequence: 24
ACH Enabled: False
10459482641
(6) Dell AC adapter w/ power cord
251.94
02/09/2021
702-00000-421990
Check Total:
251.94
Vendor:
2050
DEMVI LLC
Check Sequence: 25
ACH Enabled: False
000001
2020 Parking Lot Easement Shortfall
24.48
12/31/2020
213-46301-443990
000001
Parking Lot Maintenance Agreement - January 2
162.13
02/09/2021
213-46301-443990
Check Total:
186.61
Vendor:
5588
DESIGN TREE ENGINEERING INC
Check Sequence: 26
ACH Enabled: False
20416
SCADA System Improvements (1/2)
4,221.00
12/31/2020
601-49440-430300
20416
SCADA System Improvements (1/2)
4,221.00
12/31/2020
602-49490-430300
Check Total:
8,442.00
Vendor:
5201
DICK FAMILY, INC.
Check Sequence: 27
ACH Enabled: True
1125909
resale- beer
2,129.20
02/09/2021
609-49750-425200
1125909
resale- beer n/a
48.00
02/09/2021
609-49750-425400
1125913
resale- beer
107.65
02/09/2021
609-49750-425200
1128001
resale- beer
726.60
02/09/2021
609-49750-425200
Check Total:
3,011.45
Vendor:
5340
DISGRUNTLED BREWING DISGRUNTLED
Check Sequence: 28
ACH Enabled: False
1284
resale- beer
240.00
02/09/2021
609-49750-425200
Check Total:
240.00
Vendor:
5545
DRASTIC MEASURES BREWING, LLC
Check Sequence: 29
ACH Enabled: True
1046
resale- beer
569.00
02/09/2021
609-49750-425200
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 6
Check Total:
569.00
Vendor:
1153
ECM PUBLISHERS INC
Check Sequence: 30
ACH Enabled: True
815680
Ordinance #753 Ad# 1108992
119.99
02/09/2021
101-41910-435100
Check Total:
119.99
Vendor:
1155
EDAM
Check Sequence: 31
ACH Enabled: False
200005472
2021 Winter EDAM Conference (Jacob T)
200.00
02/09/2021
213-46301-433100
Check Total:
200.00
Vendor:
1413
GOPHER STATE ONE CALL INC
Check Sequence: 32
ACH Enabled: True
1010603
1/2021 locates - 1/2 Water
38.48
02/09/2021
601-49440-432770
1010603
1/2021 locates - 1/2 Sewer
38.47
02/09/2021
602-49490-432770
Check Total:
76.95
Vendor:
1205
GRAINGER INC
Check Sequence: 33
ACH Enabled: False
97903669491
Aquastat Controller
194.49
02/09/2021
226-45126-422990
Check Total:
194.49
Vendor:
1641
H & L MESABI
Check Sequence: 34
ACH Enabled: True
7652
embedded curb runner
290.53
02/09/2021
101-43125-422100
7779
(3)plow blade
760.00
02/09/2021
101-43125-422100
Check Total:
1,050.53
Vendor:
1223
HAWKINS INC
Check Sequence: 35
ACH Enabled: True
4867607
chemicals fro city wells
8,803.40
02/09/2021
601-49440-421600
Check Total:
8,803.40
Vendor:
5342
HEADWATER HOMES
Check Sequence: 36
ACH Enabled: False
1/27/2021
Escrow Refund - 8592 Gateway Cir/Carlisle Vill
2,000.00
02/09/2021
101-00000-220110
1/27/2021
Escrow Refund - 8590 Gateway Cir/Carlisle Vill
2,000.00
02/09/2021
101-00000-220110
Check Total:
4,000.00
Vendor:
1242
HOLIDAY CREDIT OFFICE
Check Sequence: 37
ACH Enabled: True
1/18/21
acct. # 1400-017-223-399 fuel slips 12/19/20-1/1
162.51
02/09/2021
101-42200-421200
Check Total:
162.51
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:
5489
HR GREEN INC
Check Sequence: 38
ACH Enabled: False
140537
Grant Applications (1/2)
1,628.37
12/31/2020
213-46301-431990
140537
Grant Applications (1/2)
1,628.38
12/31/2020
101-41910-431990
Check Total:
3,256.75
Vendor:
5512
HYDROCORP HYDRO -DESIGNS, INC.
Check Sequence: 39
ACH Enabled: True
0060639 -IN
Cross Connection Control Program - Insp & Rpt
741.00
02/09/2021
601-49440-431990
Check Total:
741.00
Vendor:
2113
I-94 WEST CORRIDOR COALITION
Check Sequence: 40
ACH Enabled: False
1100
2021 Membership Dues - 194 West Coalition
8,598.50
02/09/2021
101-43111-443300
Check Total:
8,598.50
Vendor:
3971
INTL UNION OF OPER ENGINEERS LOCAL
Check Sequence: 41
ACH Enabled: False
Feb 2021
Health Insurance - Union - Feb 2021
16,445.00
02/09/2021
101-00000-217061
Check Total:
16,445.00
Vendor:
1245
JLA INDUSTRIAL EQUIPMENT
Check Sequence: 42
ACH Enabled: False
69836
repair -Hotsy machine- no heat
231.00
02/09/2021
101-43120-440500
Check Total:
231.00
Vendor:
1263
JOHNSON BROTHERS LIQUOR CO.
Check Sequence: 43
ACH Enabled: False
129866
resale - wine credit inv. #1699075
-74.45
12/31/2020
609-49750-425300
130676
resale - liquor credit inv. # 1691691
-8.46
12/31/2020
609-49750-425100
130677
resale - wine credit inv. # 1691692
-13.79
12/31/2020
609-49750-425300
130678
resale - liquor credit inv. # 1695199
-14.75
12/31/2020
609-49750-425100
130679
resale - liquor credit inv. # 1699074
-10.38
12/31/2020
609-49750-425100
130680
resale - wine credit inv. # 1703186
-4.14
12/31/2020
609-49750-425300
132002
resale- wine credit inv. #1694290
-12.67
02/09/2021
609-49750-425300
132003
resale- liquor credit inv. # 1707379
-8.46
02/09/2021
609-49750-425100
132004
resale- liquor credit inv. # 1709872
-30.83
02/09/2021
609-49750-425100
132005
resale- liquor credit inv. # 1711235
-20.74
02/09/2021
609-49750-425100
132006
resale- wine credit inv. # 1711236
-7.47
02/09/2021
609-49750-425300
132217
resale - liquor credit inv. # 1687946
-134.09
02/09/2021
609-49750-425100
133839
resale- wine credit inv. # 1711236
-17.33
02/09/2021
609-49750-425300
1722037
freight
94.89
02/09/2021
609-49750-433300
1722037
resale - liquor
9,481.58
02/09/2021
609-49750-425100
1722038
resale- wine
3,291.95
02/09/2021
609-49750-425300
1722038
resale- wine n/a
104.95
02/09/2021
609-49750-425400
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 7
Invoice No Description Amount Payment Date Acct Number Reference
1722038
freight
87.89
02/09/2021
609-49750-433300
1723126
freight
117.20
02/09/2021
609-49750-433300
1723126
resale - liquor
10,337.71
02/09/2021
609-49750-425100
1723127
resale- wine
1,620.86
02/09/2021
609-49750-425300
1723127
resale- wine n/a
35.00
02/09/2021
609-49750-425400
1723127
freight
31.28
02/09/2021
609-49750-433300
1723128
resale -beer
25.60
02/09/2021
609-49750-425200
1725404
resale - liquor
5,212.44
02/09/2021
609-49750-425100
1725404
freight
99.99
02/09/2021
609-49750-433300
1726586
resale- liquor
3,730.38
02/09/2021
609-49750-425100
1726586
freight
47.85
02/09/2021
609-49750-433300
1726587
freight
64.82
02/09/2021
609-49750-433300
1726587
resale- wine
2,274.98
02/09/2021
609-49750-425300
1726587
resale- wine n/a
56.00
02/09/2021
609-49750-425400
1727721
resale- liquor
4,752.95
02/09/2021
609-49750-425100
1727721
freight
56.05
02/09/2021
609-49750-433300
1727722
freight
97.56
02/09/2021
609-49750-433300
1727722
resale- wine
3,744.08
02/09/2021
609-49750-425300
1730056
resale- liquor
4,571.55
02/09/2021
609-49750-425100
1730056
freight
48.17
02/09/2021
609-49750-433300
Check Total:
49,628.17
Vendor: 1270
KENNEDY AND GRAVEN CHARTERED
Check Sequence: 44
ACH Enabled: False
MN190-00101
General EDA- Dec 2020
200.00
12/31/2020
213-46301-430400
MN190-00156
TIF District 40 (Briggs Housing) - Dec 2020
240.00
12/31/2020
213-46301-430400
MN325-00042
101, 107, 121 Broadway - Dec 2020
4,361.40
12/31/2020
213-46301-430400
Check Total:
4,801.40
Vendor: 1273
KIWI KAI IMPORTS, INC.
Check Sequence: 45
ACH Enabled: False
114759
resale - wine
1,837.90
02/09/2021
609-49750-425300
114759
resale -liquor
176.00
02/09/2021
609-49750-425100
114759
freight
23.75
02/09/2021
609-49750-433300
Check Total:
2,037.65
Vendor: 3829
STEVE LANGANKI
Check Sequence: 46
ACH Enabled: True
1339
dba Steve'o'septic 12/12/20-1/8/21 porta toilet
728.50
12/31/2020
101-45201-431901
Check Total:
728.50
Vendor: 5642
LOONEY BIN BREWING, LLC
Check Sequence: 47
ACH Enabled: False
1882
resale- beer
410.00
02/09/2021
609-49750-425200
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 8
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 9
Check Total:
410.00
Vendor:
5457
LUCID BREWING, LLC
Check Sequence: 48
ACH Enabled: True
9326
resale - beer
239.00
02/09/2021
609-49750-425200
Check Total:
239.00
Vendor:
4456
LUPULIN BREWING LLC
Check Sequence: 49
ACH Enabled: True
34505
resale - beer
692.00
02/09/2021
609-49750-425200
34622
resale - beer
1,345.00
02/09/2021
609-49750-425200
CN7617
resale - beer credit
-57.15
02/09/2021
609-49750-425200
Check Total:
1,979.85
Vendor:
1303
M AMUNDSON CIGAR & CANDY CO, LLP
Check Sequence: 50
ACH Enabled: True
314764
resale- cigarettes
1,642.28
02/09/2021
609-49750-425500
314764
resale- tobacco; barware; soda pop
1,402.97
02/09/2021
609-49750-425400
Check Total:
3,045.25
Vendor:
1229
MARRS ADVERTISING & DESIGN INC
Check Sequence: 51
ACH Enabled: True
1827
Business Cards (RL) (500)
76.00
02/09/2021
101-41310-421990
Check Total:
76.00
Vendor:
3745
MANSFIELD OIL COMPANY
Check Sequence: 52
ACH Enabled: True
22179494
(560) gal. diesel @ $2.27
1,270.56
02/09/2021
101-43127-421200
22179495
(242) gal. unleaded@ $2.04
494.58
02/09/2021
101-43127-421200
Check Total:
1,765.14
Vendor:
1726
MARCO TECHNOLOGIES
Check Sequence: 53
ACH Enabled: False
434870630
Contract Payment 1/24/21 - 2/24/21
1,278.98
02/09/2021
702-00000-441500
INV8374447
Consultation for Moving to Cloud/Office 365 - J
4,248.00
02/09/2021
702-00000-431990
INV8410252
Email 365 EAC Error WO# CW11645024
172.50
02/09/2021
702-00000-431990
Check Total:
5,699.48
Vendor:
1314
MCDOWALL COMPANY
Check Sequence: 54
ACH Enabled: False
632396
Replaced Module; Test & Verified - Left Boiler (
360.00
02/09/2021
101-45501-431990
Check Total:
360.00
Vendor:
1932
MIRACLE RECREATION EQUIPMENT CO
Check Sequence: 55
ACH Enabled: False
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 9
Invoice No Description Amount Payment Date Acct Number Reference
830379
(2) bubble-clearpolycarb; (32) washers; (16) scr
669.68
02/09/2021
101-45201-421990
Check Total:
669.68
Vendor:
1350
MN DNR WATERS ECO -WATER -RES
Check Sequence: 56
ACH Enabled: False
2020 Fees
MPARS Permit #1964-1059 (2020) Water Use/S
9,832.49
02/09/2021
601-49440-443700
Check Total:
9,832.49
Vendor:
1370
MONTICELLO DEPUTY REG #002
Check Sequence: 57
ACH Enabled: False
2/3/2021
New Hire Change Drawers (2)
260.00
02/09/2021
653-41990-103000
Check Total:
260.00
Vendor:
1881
MONTICELLO PUBLIC SCHOOLS
Check Sequence: 58
ACH Enabled: False
10352
801 Broadway E split 50/50 w/ ISD 882-2020 us
109.91
02/09/2021
101-43160-438100
Check Total:
109.91
Vendor:
1716
MONTICELLO TOWNSHIP
Check Sequence: 59
ACH Enabled: False
1/26/2021
4 Years of Township Taxes - 2020 Rate - Haven _
7,311.76
12/31/2020
101-00000-222001
1/26/2021
4 Years of Township Taxes - 2019 Rate-Kjellber
245.12
12/31/2020
101-00000-222001
Check Total:
7,556.88
Vendor:
1390
MTI DISTRIBUTING INC
Check Sequence: 60
ACH Enabled: True
1285374
harness wire engine; (5) hr. diagnostics; gear
2,232.51
02/09/2021
101-45201-440440
Check Total:
2,232.51
Vendor:
1913
NEW FRANCE WINE
Check Sequence: 61
ACH Enabled: False
165434
resale- wine
384.00
02/09/2021
609-49750-425300
165434
freight
7.50
02/09/2021
609-49750-433300
Check Total:
391.50
Vendor:
4472
NOVAK FLECK INC
Check Sequence: 62
ACH Enabled: False
1/21/2021
19D001 - Escrow Refund - Featherstone 4th A&
47,223.62
02/09/2021
101-00000-220110
Check Total:
47,223.62
Vendor:
1411
OLSON & SONS ELECTRIC INC
Check Sequence: 63
ACH Enabled: True
607041
labor - (2) fuse midget time -delay- street light trl
475.00
12/31/2020
101-43160-440990
607041
parts- (2) fuse midget time -delay- street light trb]
190.16
12/31/2020
101-43160-440990
60808
parts- LED pole head driver; lamp- 7th St/Rams(
530.39
02/09/2021
101-43160-440990
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 10
Invoice No Description Amount Payment Date Acct Number Reference
60808
labor- LED pole head driver; lamp- 7th St/Ramsi
285.00
02/09/2021
101-43160-440990
60809
labor- fuse; troubleshoot- streetscape lighting Wt
285.00
02/09/2021
101-43160-440990
60809
Parts -fuse; troubleshoot- streetscape lighting WE
107.06
02/09/2021
101-43160-440990
60810
Parts - splice bit -cap all poles - light knocked do,
126.36
02/09/2021
101-43160-440990
60810
labor- splice bit -cap all poles - light knocked doN
95.00
02/09/2021
101-43160-440990
Check Total:
2,093.97
Vendor: 1417
OSC OXYGEN SERVICE COMPANY
Check Sequence: 64
3487523
Oxy124; ACE150 - Parks
40.92
02/09/2021
101-45201-421990
Check Total:
40.92
Vendor: 2783
PERMITWORKS LLC
Check Sequence: 65
2021-0050
2021 Permit & Inspections Software Support Pla
1,495.00
02/09/2021
702-00000-431900
Check Total:
1,495.00
Vendor: 1427
PHILLIPS WINE & SPIRITS CO
Check Sequence: 66
6145985
resale- liquor
2,952.00
02/09/2021
609-49750-425100
6145985
freight
61.09
02/09/2021
609-49750-433300
6145986
resale- wine
783.32
02/09/2021
609-49750-425300
6145986
freight
11.92
02/09/2021
609-49750-433300
6146823
freight
37.48
02/09/2021
609-49750-433300
6146823
resale - liquor
3,192.11
02/09/2021
609-49750-425100
6146824
resale- wine
1,255.07
02/09/2021
609-49750-425300
6146824
resale- wine n/a
72.00
02/09/2021
609-49750-425400
6146824
freight
39.72
02/09/2021
609-49750-433300
6148561
resale - liquor
331.50
02/09/2021
609-49750-425100
6148561
freight
7.45
02/09/2021
609-49750-433300
6148562
freight
4.47
02/09/2021
609-49750-433300
6148562
resale- wine
84.75
02/09/2021
609-49750-425300
6150156
resale- liquor credit inv. #6135556
3,082.30
02/09/2021
609-49750-425100
6150156
freight
34.27
02/09/2021
609-49750-433300
6150157
freight
45.44
02/09/2021
609-49750-433300
6150157
resale - wine
1,582.49
02/09/2021
609-49750-425300
6150157
resale - liquor
198.50
02/09/2021
609-49750-425100
6150157
resale- mix
111.50
02/09/2021
609-49750-425400
6151866
resale - liquor
675.40
02/09/2021
609-49750-425100
6151866
freight
7.45
02/09/2021
609-49750-433300
623360
resale- liquor credit inv. # 6137810
-14.50
02/09/2021
609-49750-425100
623463
resale- liquor credit inv. #6135556
-59.95
02/09/2021
609-49750-425100
ACH Enabled: True
ACH Enabled: True
ACH Enabled: False
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 11
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 12
Check Total:
14,495.78
Vendor:
5454
PROFESSIONAL CLEANING SERVICES LLC
Check Sequence: 67
ACH Enabled: False
1064
Cleaning Services - Jan 2020 - Head End
380.00
02/09/2021
656-00000-202099
1064
Cleaning Services - Jan 2020 - Prairie Center
420.00
02/09/2021
101-41941-431100
1064
Cleaning Services - Jan 2020 - Library
1,560.00
02/09/2021
101-45501-431100
1064
Cleaning Services - Jan 2020 - City Hall
490.00
02/09/2021
101-41940-431100
Check Total:
2,850.00
Vendor:
5665
REPAIR GEEK
Check Sequence: 68
ACH Enabled: False
101970
iPad repair
85.00
02/09/2021
101-42200-440440
Check Total:
85.00
Vendor:
5668
RIVERTOWN RESIDENTIAL SUITES LLC
Check Sequence: 69
ACH Enabled: False
1/25/2021
18D004 - Escrow Refund
9,635.06
02/09/2021
101-00000-220110
Check Total:
9,635.06
Vendor:
5400
ROTO -ROOTER PLUMBING & DRAIN
Check Sequence: 70
ACH Enabled: False
14772115
Use Camera to Locate Main Drain Outside; Inst
250.00
02/09/2021
226-45126-440100
Check Total:
250.00
Vendor:
3718
RUNNINGS
Check Sequence: 71
ACH Enabled: False
D2578412
spark plug; air filter
55.64
02/09/2021
101-46102-440440
Check Total:
55.64
Vendor:
5523
RUSTECH BREWING COMPANY, LLC
Check Sequence: 72
ACH Enabled: True
1044
resale- beer
294.00
02/09/2021
609-49750-425200
Check Total:
294.00
Vendor:
4660
SAFE -FAST, INC
Check Sequence: 73
ACH Enabled: True
241630
bomber jacket
31.95
02/09/2021
101-45201-421990
Check Total:
31.95
Vendor:
5585
SBRK FINANCE HOLDINGS INC
Check Sequence: 74
ACH Enabled: False
INV -004486
2021 Springbrook Maintenance
31,052.40
02/09/2021
702-00000-431900
Check Total:
31,052.40
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 12
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:
5211
RANDI ANN SMELSER
Check Sequence: 75
ACH Enabled: False
Feb 1st
Semi Monthly Contract Payment
1,575.00
02/09/2021
101-42700-431200
Check Total:
1,575.00
Vendor:
3309
SOUTHERN GLAZER'S WINE AND SPIRITS,
Check Sequence: 76
ACH Enabled: False
2039045
resale - liquor
2,035.80
02/09/2021
609-49750-425100
2039045
freight
24.67
02/09/2021
609-49750-433300
2039046
freight
37.69
02/09/2021
609-49750-433300
2039046
resale- wine
1,967.60
02/09/2021
609-49750-425300
2041356
resale- liquor
3,881.41
02/09/2021
609-49750-425100
2041356
freight
39.04
02/09/2021
609-49750-433300
2041357
freight
1.40
02/09/2021
609-49750-433300
2041357
resale- mix
40.12
02/09/2021
609-49750-425400
2041358
freight
39.90
02/09/2021
609-49750-433300
2041358
resale- wine
1,850.00
02/09/2021
609-49750-425300
Check Total:
9,917.63
Vendor:
1937
CITY OF ST MICHAEL
Check Sequence: 77
ACH Enabled: False
1252021-1
FIREDN-CARSRU - SRU Training 2020 - 1/2
398.75
12/31/2020
101-00000-222005
1252021-1
SRU Training 2020 - 1/2
398.75
12/31/2020
101-00000-222005
Check Total:
797.50
Vendor:
5666
SANDRA THURBER
Check Sequence: 78
ACH Enabled: False
1/26/2021
Refund FICA/MEDICARE Withheld in Error frc
22.88
12/31/2020
101-00000-101010
Check Total:
22.88
Vendor:
2536
TIERNEY BROTHERS INC
Check Sequence: 79
ACH Enabled: True
837755
AV Upgrade Barco add - Fire Station
4,851.60
02/09/2021
702-00000-452010
837756
AV Upgrade - Fire Station
20,356.04
02/09/2021
702-00000-452010
Check Total:
25,207.64
Vendor:
5664
TOPPERS PLUS INC.
Check Sequence: 80
ACH Enabled: False
101668
Donation- Rehabilitation Trailer
42,750.00
02/09/2021
703-00000-165010
Check Total:
42,750.00
Vendor:
4859
TRIO SUPPLY COMPANY
Check Sequence: 81
ACH Enabled: False
655185
CARES- (2) touch free disp; (2) hand sntzr; cs. b
786.50
02/09/2021
101-45201-421990
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 13
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 14
Check Total:
786.50
Vendor:
4656
TRUE FABRICATIONS, INC.
Check Sequence: 82
ACH Enabled: False
801103
resale- barware
467.62
02/09/2021
609-49750-425400
801103
resale- condiments
26.50
02/09/2021
609-49750-425500
Check Total:
494.12
Vendor:
1552
VIKING COCA COLA BOTTLING CO
Check Sequence: 83
ACH Enabled: True
978494
resale - soda pop
661.65
02/09/2021
609-49750-425400
978775
resale - soda pop
334.10
02/09/2021
609-49750-425400
Check Total:
995.75
Vendor:
1684
VINOCOPIA
Check Sequence: 84
ACH Enabled: True
272065
resale- wine
557.33
02/09/2021
609-49750-425300
272065
resale - wine n/a
24.00
02/09/2021
609-49750-425400
272065
freight
18.00
02/09/2021
609-49750-433300
272511
resale - wine
232.00
02/09/2021
609-49750-425300
272511
resale - liquor
1,167.67
02/09/2021
609-49750-425100
272511
resale - mix
24.00
02/09/2021
609-49750-425400
272511
freight
22.50
02/09/2021
609-49750-433300
Check Total:
2,045.50
Vendor:
1567
WES OLSON ELECTRIC LLC
Check Sequence: 85
ACH Enabled: False
9878
labor - Ellison Park Gazebo light repair- rep. LE]
240.00
02/09/2021
101-45201-440100
9878
parts- Ellison Park Gazebo light repair- rep. LEL
95.00
02/09/2021
101-45201-440100
Check Total:
335.00
Vendor:
1572
THE WINE COMPANY
Check Sequence: 86
ACH Enabled: True
162659
resale- wine
360.00
02/09/2021
609-49750-425300
162659
resale -liquor
396.00
02/09/2021
609-49750-425100
162659
freight
15.00
02/09/2021
609-49750-433300
Check Total:
771.00
Vendor:
1573
WINE MERCHANTS INC
Check Sequence: 87
ACH Enabled: False
7314548
resale- wine
509.00
02/09/2021
609-49750-425300
7314548
freight
5.96
02/09/2021
609-49750-433300
7315297
resale- wine
617.00
02/09/2021
609-49750-425300
7315297
freight
7.45
02/09/2021
609-49750-433300
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 14
Invoice No Description Amount Payment Date Acct Number Reference
7315708
freight
17.88
02/09/2021
609-49750-433300
7315708
resale- wine
768.00
02/09/2021
609-49750-425300
736048
resale- wine credit inv. # 7294132
-74.00
02/09/2021
609-49750-425300
Check Total:
1,851.29
Vendor: 5635
WK & ASSOCIATES LLC
Check Sequence: 88
ACH Enabled: False
February
Monthly Storage Rent (1/3)
200.00
02/09/2021
101-45201-443990
February
Monthly Storage Rent (1/3)
200.00
02/09/2021
101-43120-443990
February
Monthly Storage Rent (1/3)
200.00
02/09/2021
101-43125-443990
Check Total:
600.00
Vendor: 1577
WRIGHT CO AUDITOR-TREAS - ACH
Check Sequence: 89
ACH Enabled: True
Elect 20-10
2020 Annual Maintenance Automark (2)
177.50
12/31/2020
101-41410-431900
Elect 20-10
2020 Annual Maintenance DS200 (6)
1,200.00
12/31/2020
101-41410-431900
February
Feb 2021 - Deputies Contract
129,301.25
02/09/2021
101-42100-430500
Check Total:
130,678.75
Vendor: 1584
WSB & ASSOCIATES INC
Check Sequence: 90
ACH Enabled: True
R011923-000 23
201815 - Haven Ridge Plan Review - Dec 2020
1,543.75
12/31/2020
101-00000-220110
R014511-000 11
Downtown Redevelop Project - Dec 2020
351.45
12/31/2020
213-46301-430300
R014709-000 17
200001 - 2020 Street Improvement Project - Dec
528.00
12/31/2020
400-43300-459021
R015355-000 12
2020 Economic Development Services - Dec 20.
2,587.25
12/31/2020
213-46301-431990
R015362-000 6
2020 WCA Services - Dec 2020
120.25
12/31/2020
101-43111-430300
R015379-000 8
2020 Maps - Dec 2020
959.00
12/31/2020
101-43111-430300
R015380-000 3
2020 GIS Support Services - Dec 2020
548.00
12/31/2020
702-00000-431990
R015449-000 8
2020 General Engineering Services - Dec 2020
254.00
12/31/2020
101-43111-430300
R016082-000 9
200003 - Briarwood Ave Expansion - Dec 2020
258.00
12/31/2020
229-45202-453012
R016793-000 2
202026 - Nuss Equipment Concept Plan Review
1,739.00
12/31/2020
101-00000-220110
R016870-000 3
Risk Assessment - Dec 2020
150.00
12/31/2020
601-49440-431990
R016875-000 4
200005 PRELIM - Monticello WTP Feasibility:
13,200.00
12/31/2020
601-49440-430300
R017007-000 3
202029 - Weinand Edmonson Ridge PUD Prelin
1,607.00
12/31/2020
101-00000-220110
R017170-000 2
202040 - Featherstone 5th Development Plan -1;
238.00
12/31/2020
101-00000-220110
R017256-000 1
21COO 1 - Fenning Trail MNDNR Documentatioi
742.00
12/31/2020
229-45202-453013
Check Total:
24,825.70
Vendor: 1589
ZIEGLER CAT
Check Sequence: 91
ACH Enabled: False
PC080605941
#205 - (2) element fuel parts
64.63
02/09/2021
101-45201-422990
Check Total:
64.63
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 15
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run: 639,822.40
Total of Number of Checks: 91
The preceding list of bills payable was reviewed and approved for payment.
Date: 2/9/2021 Approved by:
Mayor Lloyd Hilgart
AP -Computer Check Proof List by Vendor (02/03/2021 - 11:17 AM) Page 16
City Council Agenda: 02/08/2021
2B. Consideration of approving new hires and departures for City departments
Prepared by:
Meeting Date:
❑ Regular Agenda Item
Human Resources Manager
02/08/2021
® Consent Agenda Item
Reviewed by:
Approved by:
N/A
City Administrator
ACTION REQUESTED
Motion to approve new hires and departures for city departments.
REFERENCE AND BACKGROUND
The Council is asked to ratify the attached list of new hires and departures for the City. This
listing includes full-time, part-time, seasonal, and temporary employees. The listing may also
include status changes and promotions.
Budget Impact: Positions are generally included in the budget.
II. Staff Workload Impact: If a new position, there may be some training involved. If
a terminated position, existing staff will cover hours as needed, until replacement
is hired.
III. Comprehensive Plan Impact: N/A
STAFF RECOMMENDED ACTION
City staff recommends approval of new hires and departures as identified on the attached list.
SUPPORTING DATA
• List of new hires and terminated employees.
Name
William Schindele
Name
Title
Parks Worker
Amanda Wallestad Involuntary
Tom Johnson Voluntary
Jeff O'Neill Voluntary
NEW EMPLOYEES
Department Hire Date Class
Parks 2/1/21 Seasonal
TERMINATING EMPLOYEES
Reason
New Hire and Terms City Council 2021: 2/2/2021
Department Last Day
DMV 10/26/20
Fire Dept. 12/31/20
Administration 2/28/21
Class
PT On -Call
PT On -Call
FT
City Council Agenda: 02/08/2021
2C. Consideration of approving the sale or disposal of surplus City property
Prepared by:
Meeting Date:
❑ Regular Agenda Item
N/A
02/08/2021
® Consent Agenda Item
Reviewed by:
Approved by:
N/A
N/A
There is no report this City Council Cycle.
City Council Agenda: 02/08/2021
2D. Consideration of approving Resolution 2021-15 accepting a grant from the Central
Minnesota Arts Board in the amount of $1,000 for Virtual Capacity Building
Prepared by:
Meeting Date:
❑ Regular Agenda Item
City Clerk
02/08/2021
® Consent Agenda Item
Reviewed by:
Approved by:
Parks Superintendent, MontiArts
City Administrator
Consultant
ACTION REQUESTED
Motion to adopt Resolution 2021-15 accepting a $1,000 grant from the Central Minnesota Arts
Board.
REFERENCE AND BACKGROUND
As required by state statute, if the City accepts a grant, the City Council needs to adopt a
resolution specifying the amount of the grant and its use.
The Virtual Capacity Building grant program through CMAB assists organizations by enhancing
their ability to operate remotely/digitally. The funds can be used to purchase A/V equipment to
create videos, online live events, or podcasts. The money can also be used for projects like
website development and increased virtual capabilities. If approved, the specific use for the
funds will be determined by MontiArts and the Parks Department. There is no local match for
this grant.
STAFF RECOMMENDED ACTION
City staff recommends approval of the resolution accepting the grant.
SUPPORTING DATA
• Resolution 2021-15
CITY OF MONTICELLO
RESOLUTION NO. 2021-15
RESOLUTION ACCEPTING A GRANT FROM
CENTRAL MINNESOTA ARTS BOARD IN THE AMOUNT OF $1,000
WHEREAS, The City of Monticello applied for a grant from the Central Minnesota Arts
Board for Virtual Capacity Building; and
WHEREAS, The City of Monticello was notified by the Central Minnesota Arts Board that
the city received a grant award for Virtual Capacity Building of $1,000.
NOW THEREFORE, BE IT HEREB Y RESOL VED BY THE CITY COUNCIL OF THE CITY
OF MONTICELLO: That the City Council authorizes accepting a grant of $1,000 from Central
Minnesota Arts Board.
Adopted by the Monticello City Council this 8th day of February, 2021.
Lloyd Hilgart, Mayor
ATTEST:
Jennifer Schreiber, City Clerk
City Council Agenda: 02/08/2021
2E. Consideration of approving 2020 Operating Transfers
Prepared by:
Meeting Date:
❑ Regular Agenda Item
Finance Director
02/08/2021
® Consent Agenda Item
Reviewed by:
Approved by:
N/A
City Administrator
ACTION REQUESTED
Motion to approve 2020 Operating Transfers
REFERENCE AND BACKGROUND
Operating transfers shift money from one fund to another. This is done for a variety of reasons,
including to finance city projects, repay debt, and cover unanticipated operating expenditures.
Several of the transfers outlined below were anticipated and authorized when the council
adopted the 2020 budget resolution 2019-95. This resolution states Council can amend or
rescind Section (2) authorizing transfers as the year progresses. Other transfers became
necessary throughout the year and are based on available internal funding options.
The proposed 2020 operating transfers are as follows:
Transfer From Transfer To Amount
a.
213 - EDA Fund
312 - 2011A Bond Fund $
200,000
b.
609 - Liquor Fund
656 - Fiber Optics Fund
50,000
c.
609 - Liquor Fund
229 - Park & Pathway Fund
420,000
d.
601 - Water Fund
401 - Capital Projects Fund (PW Building)
900,000
b.
609 - Liquor Fund
656 - Fiber Optics Fund
(50,000)
c.
609 - Liquor Fund
229 - Park & Pathway Fund
(185,000)
e.
609 - Liquor Fund
226 - Community Cener
425,000
f. 101 - General Fund 400 - Capital Projects Fund 1,000,000
*Included in Resolution 2019-95 approving the 2020 budget.
Description:
a. Budgeted 2020 transfer - Transfer to use TIF funding for debt payments
b. Budgeted 2020 transfer - Transfer for cash flow purposes.
Rescinded as transfer is not necessary.
c. Budgeted 2020 transfer - Transfer to provide funding for Briarwood turn lanes at BCOL park.
Partially rescinded as project came in under budget.
d. Budgeted 2020 transfer - Transfer to set aside funds for future PW building
e. Funding for MCC roof repair project and operating deficit
f. Transfer of reserves above 60-75% threshold established in 2021 Budget Resolution 2020-89
City Council Agenda: 02/08/2021
• Items a -d above the red line are as stated in the 2020 budget resolution 2019-95.
• Items b and c below the line are rescindments of previously budgeted amounts.
• Item a is a new proposed transfer due to the roofing project at the Monticello
Community Center in 2020 ($350,000) and an operating shortfall because of the COVID-
19 pandemic ($75,000).
• Item f is a transfer of excess reserves in the General Fund to the Capital Projects fund for
future use. Future use is unrestricted, and Council can identify a more specific use for
those funds during strategic and long-term financial planning.
I. Budget Impact: Varies by fund as noted above.
II. Staff Impact: None.
III. Comprehensive Plan Impact: N/A
STAFF RECOMMENDED ACTION
City staff recommends approval of the 2020 Operating Transfers.
SUPPORTING DATA
• Resolution 2019-95: Adopting the 2020 Budget and Authorizing Specific Finance -Related
Activities
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
RESOLUTION NO. 2019-95
ADOPTING THE 2020 BUDGET AND AUTHORIZING SPECIFIC
FINANCE -RELATED ACTIVITIES
WHEREAS, the budget is the fiscal blue print for the entire year where the City Council
has considered and incorporated all foreseeable spending plans for 2020; and
WHEREAS, the City, through sound fiscal policy, establishes that current revenues will
be used to finance current expenditures and regularly -occurring capital expenditures; and
WHEREAS, the City Council shall by this resolution set forth the total expenditures and
uses, excluding depreciation, and the total revenues and other sources for each budgeted fund.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Monticello the
following is hereby approved:
SECTION 1. AUTHORIZATION OF ESTIMATED REVENUES FROM ALL
SOURCES, APPROPRIATIONS, AND FUND BALANCE ADDED (EXPENDED):
Revenues
Expenditures
Fund Balance
Fund
1_2020 Budget
2020 Budget Added (Expended)
_General Fund
$ 8,903,000 $ 8,903,000 $
-
$P4&1"2_v50 Funds
1,066,000
904,000
162,000
Cemetery
33,000
33,000
-
Minnesota Investment
15,000
-
15,000
Monticello Community Center
2,008,000
2,008,000
-
Total Special Revenue Funds
3,122,000
2,945,000
177,000
Debt Service Funds
2011A G.O. Refunding Bond
425,402
1,271,450
(846,048)
2014A G.O. Judgment Bond
536,501
510,801
25,700
2015B G.O. Bonds
220,594
211,250
9,344
2016A G.O. Bonds
503,798
525,350
(21,552)
2017A G.O. Bonds
485,742
470,140
15,602
2018A G.O. Bonds
472,634
450,737
21,897
2019A G.O. Bonds
728,620
709,046
19,574
Total Debt Service Funds
3,373,291
4,148,774
(775,483)
SrMJIal Pr *ect Fun ss
Capital Project
3,460,013
2,875,000
585,013
Closed Bond Fund
75,000
-
75,000
Park & Pathway Dedication
467,000
515,000
(48,000)
f§tormwater Access
65,000
360,000
(295,000)
Street Lighting Improvement
90,000
160,000
(70,000)
Street Construction
20,000
-
20,000
Total Capital Project Funds
4,177,013
3,910,000
267,013
Enterorise Funds
Water
1,524,139
2,535,322
(1,011,183)
Sewage
2,776,509
3,351,136
(574,627)
Water Quality
207,000
168,013
38,987
Liquor
1 6,269,651
6,159,541
110,110
Deputy Registrar
627,000
461,814
165,186
Fiber Optics
1,850,000
2,054,000
(204,000)
Total Enterprise Funds
13,254,299
14.729,826
(1,475,527)
Internal Service Funds
IT Services
226,097
225,000
1,097
Benefit Accrual
19,500
-
19,500
Central Equipment
333,800
636,400
(302,600)
Total Internal Service Funds
579,397
861,400
(282,003)
Total All Funds
$ 33,409,000
$ 35,498,000 $
(2,089,000)
SECTION 2. TRANSFERS:
By resolution, the Council can amend or rescind this section as the year progresses. The
following list may include transfers for projects that have not received formal council
authorization. Transfers for these projects can be rescinded any time during the budget year.
a. To 2011A GO Improvement Bond Fund from EDA/TIF - $200,000.
b. To FiberNet Fund from Liquor Fund - $50,000.
c. To Park & Pathway Fund from Liquor Fund - $420,000.
d. To Capital Projects Fund from Water Fund - $900,000.
SECTION 3. CAPITAL EQUIPMENT AND IMPROVEMENT ACQUISITION:
a. Appropriates resources for Central Equipment Fund purchases: Streets — plow truck
($270,000*); Parks — mower ($112,000), water wheel ($13,000*), Kawasaki mule
(12,000*), one -ton truck ($65,000*), Toro workman ($30,000*); Public Safety - n/a.
b. Appropriates resources for Enterprise Fund equipment purchases: Sewage Fund — n/a;
Water Fund — n/a; DMV Fund — n/a; Water Quality Fund — n/a; Liquor Fund — n/a.
c. In accordance with the purchasing policy, all capital asset (equipment, buildings, etc.)
purchases included in this section are subject to further review and must be approved by
specific council action. Items denoted with an (*) require future council action.
SECTION 4. OTHER BUDGET AUTHORIZING ACTIONS:
a. Removes prior commitments and assignments, except those required by GASB, from
fund balance classifications.
b. Retains the General Fund reserve policy at 75% of expenditures and the revenue (cost
recovery) policy for the community center where customer charges shall provide for 85%
of operating costs, which includes on-going capital and non -capital items, such as
equipment acquisitions and repairs and maintenance.
c. Approves Senior Center annual subsidy of $63,300.
d. Approves a 2% wage adjustment to full-time, part-time (excluding MCC staff and
volunteer fire personnel) and seasonal employees commencing on first pay period
beginning in January 2020 and an additional 1 % commencing on first pay period
beginning in July 2020.
e. Establishes the monthly standard health insurance benefits for union employees at
$1,163.58 with an effective date of March 1. The monthly standard health benefits for
participating non-union employees are $778.09 for the single plan and $1,438.79 for the
family plan. Premium contributions are required from family/dependent plan participants
for the difference between the standard benefit and coverage costs. No contribution is
required from single -plan and non -plan participants.
f. Adds one full-time park position starting no earlier than June 15, 2020.
g. Staff will consider the budget impact of agenda items before making staff
recommendations.
ADOPTED BY the Monticello City Council this 9"' day of December, 2019.
W11, City Administrator
City Council Agenda: 02/08/2021
2F. Consideration of a release of Development Agreement for Groveland First Addition for Lot 1
Block 1, Gould Addition
Prepared by:
Meeting Date:
❑ Regular Agenda Item
Community Development Director
02/08/2021
® Consent Agenda Item
Reviewed by:
Approved by:
City Attorney, City Clerk
City Administrator
ACTION REQUESTED
Motion to approve release of Lot 1, Block 1, Gould Addition from the Development Agreement
for Groveland First Addition.
REFERENCE AND BACKGROUND
The City received a request for release from the Development Agreement for the Groveland
Addition for that parcel platted as Lot 1, Block 1, Gould Addition.
Quarry Community Church, the current property owner of Lot 1, Block 1, Gould Addition, is
seeking to have the property released as they move through the due diligence period for the
sale of the property.
A portion of the area platted in 2005 as Lot 1, Block 1, Gould Addition was previously platted as
Outlot F of the Groveland Addition and therefore subject to the applicable terms of the
Groveland Development Agreement.
Staff reviewed the release and believes it to be satisfactory, subject to one minor clarification.
Staff verified that the assessments referred to within the development agreement were both
assessed and paid. All other obligations of the contract have been met and public
improvements are in place for the property.
I. Budget Impact: Limited to minor charges by City Attorney Campbell Knutson for
review of release.
II. Staff Workload Impact: Staff time reviewing the release documents and
assessment history is estimated at two hours.
III. Comprehensive Plan Impact: Release of the development agreement allows the
current property owner to continue efforts to sell the property. The Monticello
2040 Vision + Plan includes a goal of Redevelopment and Adaptation of
Commercial Corridors and a strategy to "Promote and foster redevelopment,
reuse and reinvestment activities that enhance conditions in existing commercial
City Council Agenda: 02/08/2021
centers and corridors. Allow community commercial shopping centers and
corridors to change and adapt over time in response to changing market
demands.
STAFF RECOMMENDED ACTION
City staff recommends approval of the release of Lot 1, Block 1, Gould Addition from the
Groveland First Addition Development Agreement.
SUPPORTING DATA
A. Letter of Request
B. Release of Development Agreement
C. Development Agreement, Groveland First Addition
RINKE NOONAN
attorneys at law
January 19, 2021
Rachel Leonard, City Administrator
505 Walnut St, Ste. 1
Monticello, MN 55362
Direct Dial: 320-656-3517
Ilenzner@RinkeNoonan.com
SENT VIAL EMAIL: RACHEL.LEONARD(&CI.MONTICELLO.MN.US AND MAIL
Re: Quarry Community Church Property
Our File No. 29949-0001
Dear Ms. Leonard:
Our firm is working with Quarry Community Church (the "Church") to clear title matters that are left
over from when the Church purchased their property located at 3939 Chelsea Road West, Monticello, MN
(the "Property"). One item that has showed up in the Church's title commitment was a 20 plus year old
Developer's Agreement (the "Agreement").
The Church is the owner of the Property, which is platted as Lot 1, Block 1, Gould Addition. We ask that
the City please sign the attached Release so that the Church may have this Developer's Agreement
released from its title. We have enclosed a copy of the old Developer's Agreement for your reference.
Thank you, and please contact me with any questions.
Sincerely,
ls/ Iq&w S. Le ",Y"
Igor S. Lenzner
ISL/cmt
Enclosures
cc: Angela Schumann, Community Development Director (Via
angela.schumannkci.monticello.mn.us & Mail) (w/encls.)
Suite 300 USBank Plaza
1015 W. St. Germain St.
P.O. Box 1497
a. Goud, MN 56302
320.251.6700
www.rinkenoonan.com
[4101055] Letter Rachel Leonard (termination agreement) 1-18-2021
1/18/2021 9:00 AM
RELEASE OF DEVELOPER'S AGREEMENT
The City of Monticello, a municipal corporation organized under the laws of the state of
Minnesota (the "City") makes this Release of Developer's Agreement (this "Release") effective
as of , 2021 (the "Effective Date").
RECITALS
A. The City and Ocello L.L.C., a Minnesota limited liability company ("Ocello")
entered into a Developer's Agreement dated August 3, 2000, and recorded August
11, 2000, as Document No. 716535, in the office of the Wright County
Recorder's Office, Wright County, Minnesota (the "Developer's Agreement"),
relating to property to be platted as Groveland First Addition, Wright County,
Minnesota (the "Property").
B. A portion of said Property has been re -platted as Gould Addition, according to the
plat and survey thereof, on file and of record in the office of the Wright County
Recorder's Office, Wright County, Minnesota ("Gould Addition").
C. All improvements and obligations of the Developer's Agreement relating to
the property platted as the Gould Addition have been completed.
For good and valuable consideration, the receipt and sufficiency of which is
acknowledged, the City certifies and agrees as follows:
1. The City releases and discharges all property within the plat of Gould Addition,
including, without limitation, Lot 1, Block 1, Gould Addition, Wright County, Minnesota, from
the Developer's Agreement.
[Remainder of page intentionally left blank. Signature page follows.]
[29949-0001/4101099/1]
SIGNATURE PAGE TO
RELEASE OF DEVELOPER'S AGREEMENT
The City has executed this Release as of the Effective Date.
City of Monticello
By
Its Mayor
By
Its City Clerk
STATE OF MINNESOTA )
SS
COUNTY OF WRIGHT )
On this day of , 2021, before me, a Notary Public for this County,
personally appeared , who, being by me duly sworn, did say that he/she the
Mayor of the City of Monticello, Minnesota, and that this instrument was signed on behalf of
said City by authority of its City Council and acknowledged said instrument to be the free act
and deed of said City.
STATE OF MINNESOTA
SS
COUNTY OF WRIGHT
Notary Public
On this day of , 2021, before me, a Notary Public for this County,
personally appeared , who, being by me duly sworn, did say that he/she the
City Clerk of the City of Monticello, Minnesota, and that this instrument was signed on behalf of
said City by authority of its City Council and acknowledged said instrument to be the free act
and deed of said City.
Notary Public
[29949-0001/4101099/1] S-1
THIS INSTRUMENT DRAFTED BY:
Rinke Noonan (ISL)
1015 W. St. Germain St., Suite 300
P.O. Box 1497
St. Cloud, MN 56302-1497
(320) 251-6700
File No. 29949-0001
[29949-0001/4101099/1] S-2
Developer'e Agreement Dated hug, 3, 2000 Rec. Aug. 11, 2000 at 11:39 AM
Groveland First Addition Doc, No, 716535
Signed City of Monticello by Roger Delsaas, mayor;
Rick Plolfsteller, City Administrator
Ack, Aug. 40 2000
Signed ocello, LLC, by Anthony J. Emmerich, chief
manager
Ack. Aug, 3, 2000
I'ilfS AORI::IifY11iN"(', madennd entered into ihie 9rddny of _August _ , 2(1(1(1, by
t nd hctwcen the CITY OF MONTIC ELLO, a numicipal corporation organized under the Imus of
the state of Ivlinnesola (the "C'ity"). and Ocel(o LLC'. A Minnesota Limired Liability
Contpanyllhe "Developer").
RL•C'I'fALS:
\4rl IEREAS, Developer has ralursletl that C'ily grant linal approval to a plat to le known
ns Groveland First Addition (the "Subdkisiou" ), said land legally described as set forth in
Exhibit A attached herein and rade a part hercoff"Property") which Subdivision shall consist of
H single family lots. several outlots, and tine conuncrcial lot: and
' Wl{ERL'AS, Developer inicntls to construct, install. and. pravidc li+r streets. storm sewer.
water main, signs, grading, and drainage activities in accordance with the plans and
specifications as heninahar tlescrihrd, all al the sole cost and expense of 1)et•cinper: and
WHEREAS, file City bas by ssuhaiun adopted on file 22M
_ duy of rl
gI anted filial approval to the oui di\'IS10il provided ihnt the Developer enter into the Wilton
Agreement and that Developer failhfulh perform file terms and conditions contnined herein.
NU W,'fl 1ER13f�1I
R1:, in cunsidernlion ol'the premises and file mutual promises and
conditions hereinnftcr contained, i( is herchr agreed as follows:
PlatApproval )'bc City ngrces to approve the Subdivision as requested
I.
by
Developer nn the lcrnts and conditions as hcrcalicr set forth. The Devcinpnr agrees that file
Subdivision shall be developed in accordance with the exhibits attached hereto which are hereby
incorporated by reference as if full)' set forth herein. The exhibits are:
Exhibit A -- Final Plat
The final
F
plat and
protective ttn•enants, if any,
rust be approved and executed in
accordance with City t+nd Coouly
Recorder at Developer's expense
urdinaaces and filed in the office of the Wright County
no later than September 35 , 2Op0,
ailure to file the lianl plat soul prolective covenants by this dote shall render this
Agreement null and void in its entirely.
Representutiuns of Dcveloncr. As inducement to the
City's approval of the
Suhdivisinn and emering into this Agreurcnl, file Developer hereby represents and wntrants to
the City:
(continued on next 14 pages)
A. That the De%cloper is the Pec uwnerofihe property and has authorit} to
enter into this Agreement.
li. 'Phar (lie intended use of I] property is li+rsingle lamiI% residential
development.
'That the Subdivision complies with ItII cit)., county, scute. and federal Im%a
and regulations including. but not limited to. City subdivision ordinances
and zoning ordinamzs.
D. That to the best of Developers knowledge, lire Jubdivision does not
require an Environmental Assessment Nurksheet or an tan iManicmal
Impact Statement, but shall prepare the sanrz if required to do so by Cite
or other governmental entity pursuant to law and .shall mini horse Cit% for
all expenses incurred 113. City in connection %lith the preparation or the
review. including stalTtime and attorneys' fees.
3. Developer hnnrnr•nicnls. 7hz Developer agrees it shell consuuct, install. and
maintain certain public improvements ("Developer improvements") on the Residential portion or
Property, at Developers sole cost and expense. in accordance with the Ibflowing exhibits:
Exhibit C --
Duiluling and
Site Design
Plan
Exhibit D --
Construction
Plan
Developer agrees the Developer Improvements shall he performed iti axordance
svith the plans. spec ificat ians. and prelims ury engineering r>_por s appocived or to F - npproved by
the City L'nginec and the City prior to commencement of construction and thereafter, in
accordance with all City rules. regulations. ordinance& and die requirements of this Agreement.
wiii6h shall Include, but not be limited to. the following:
Street grading, graveling, surfacing. and stabilising which
shall include curbs.
gutter and driveway approaches.
Stone sewers, including all necessary catch basins and
appurtcumtces.
A. Smtit:uyse%vcr.inchtdingaliapparlenanccs.
5. Belting of lot and block tnnmmm
enls.
G. Surv
eying and staking.
appnrlenanccs.
?. \Vater ronin. including all
7. Site grading, berming• and landscaping consistent with landscape and the City
Erosion Control Policy Residential Lots regulation.
8. Establishment of post office cluster box stands vN ith groups of six or more in the
single family residential area.
9. The City shall install strect name signs, stop signs, and other traffic control signs
at all locations deemed neeessary by City, at Developer's cost and expense.
10. Sidewalk grading and paving as described on approved plans.
11. Boulevard tree plantings.
12. Street lights as deemed reasonably necessary by the City•
4. eiY its. Upon execution of this Agreement, Developer and other necessary• parties
shall promptly apply for all permits, approvals, licenses, or other documents from any and all
rte0e.& y governtuental agencies (which may include the City, Wright County, PCA and DNR)
sa:as to enable Developer to construct the Developer Improvements as herein contemplated.
Developer shall use its best efforts to obt '„ the same as soon as reasonably possible.
Devetoperaekitowledges that a per unit trunl: eater main fee, sattitarysewer main fee,
storm sewer malt fee, pathway assessment, trail expense for hail adjacent to lots 2.4, block 4
and;park dedication shall be incorporated into.an assessment role for the Subdivision!
Sanitary sewer trunk
$ 72,575
Water main ttwtk
37.628
Swire sewer trunk
112,06I
Pathway
16; 400
Residential portion of
"Chelsea Improvements"
292.434
Zbtal $530,738
The FoUtl assessutents for the residential lots are $530,738, or $6,395 per lot. The
parkios acknowledge that no park dedication has been made as part of this subdivision, either in
cash or in kind, Park dedication for Groveland First Addition shall be made in conjunction with
subsequent phases or subdivisions of Groveland. If no dedication has been made within two
years of the date of this agreement, the developer shall make a cash park dedication fee equal to
$790 per residential lot.
IOte City discerns said plans or applications are deficient, it shall notify the Developer
linwriting stating the deficiencies and the steps accessory for correction. Issuance of a grading or
building ponuit by City shall be a conclusive dciennination that the plans or applications have
been approved as to the requested activity by Developer and satisfies the provisions of this
section.
The City shall issue building permits prior to Ciry acceptance of lite Developer
Improvements provided that the party applying for the building permit agrees to withhold
requests for occupancy unt:l necessary Developer Improvements have been installed, which
include operational and tested server and water systems, and roadway development sufficiently
completed to support access by emergency vehicles, snowplows, and garbage trucks, to be
determined by the City rrigineer in his sole but reasonable discretion. Until such approval is
granted, no dwelling may be occupied on either a temporary or permanent basis, except model
homes may be occupied by sales personnel for marketing and related purposes.
Notwithstanding this provision, if the Uevaloper is in default of this Agreement,
as hereinafter defined, in addition to any otter remedy provided by this Agreement, City may
refuse to issue a certificate oroccupancy forany lot or parcel in the Subdivision until Developer
canes the default as provided herein.
S. M,S Clt�a rter 429 hnprovements.
A. The developer hereby petitions the City to construct hose improvements
itemized below (hereafter known as the "Chelsea improvements");
Sanitary Sewer attd Water
Chelsea Slomt Sewer and liigbt ol'way
Street.
Tire tarot comstntetion costs for the above are estimated to be b1,177,052. Of frac
amount, b29229SA shall be assessed to the tesidcatial portion of the dovelopment and the 6a,ance
shell be assessed to the commercial lots. Storm sewer wok fees, sanitary sewer tmilt fees, mrd
ivatcrmain tnmk fees shall be paid with respect to are commercial lots upon building permits
being issuedfor the respective lots,
The total of assessments to Outlots D, E. F and H and Lot 11,
estimated to be
5884,G13.00,
B. Developer represents to the City that it has obtained the written
consent of
all ot7er persons of entities having any iuterust in these premises orpursons
that may be entitled to notice of the proposed improvements and resulting P.
assessments; that suchconsenis ate attached to this Development
Agreement , or if such consents have not been obtained, the name, address,
n
tutu interest of each party knownto the Developer to have an Interest, is
attached Iterate. If at any fine prior to the actual construction of the
improvements and/or assessment of Are improvements upon the property,
the Developer elects to transfer any interest. whetter by optical, purchaso
agreement or other transfer to a third party, it shall promptly give the name
and address of such person, ht writing, to (lie City Administrator, disclosing
Ilia interest transferred and the property affocted.
C. The City agrees to proceed with said Chelsea Improvements and will levy
special assessments against ilia subdivision pursuant to this agreement and
die provisions of Minnesota Statutes Chapter 429. Tire developer hereby
waives its right to public improveerent hearings and assessments hearings
normally held in accordance with said chapter 429,
D, The City has prepared a Fensibility Report outlining the proposed scope of
work and estimated project costs. The City will confer with the Developer,
either infomialiy, or if the City elects, through a public hearing on the
feasibility of the project. The city shall
I. Determine within 60 days of review by Ilia City Council (or public
hearing, whichever is later), and make final determination as to
whether to continue with or lenninate the project.
2. The City has prepamd Plans and Specifications for Ire construction
of the Chelsea Improvements and hes taken bids.
J. The City shall make the sole and final determination of the necessity
and feasibility of the project solely determining in its discretion
whether to continue with or terminate the project.
E. The
assessments to be levied against the subdivision will include all
coustruclon costs; eugimeering, legal, and administrative costs; fiscal costs
including capitalized interest; and other contingent cosle. Assessments And
be levied over a period of time and at a rate of interest to be determined by
the City after financing arrangements have been completed. Assessments to
be levied against Are subdivision shall Include 100 par cent of the costs
noted above unless the City agrees through a duty adopted resolution of ilia
City Council to pay for a portion of the improvement costs with City funds,
or unless ilia City has determined through the hearing process to assess part
of lie Improvement costs to other properties.
F. Should the Developer sell any part orthe subdivision or development to
another party prior to the assessment roll being filed with the County
5
Auditor. dre Developer agrees that said sale shall include all pending
assessments, estimated or actual, for Chelsea Improvements.
G. hr addition to any other security required by this agreement, the developer
shall deposit cash, a bond, or a letter of credit equal to 25% of the cost of
the Chelsea improvements, conditioned on the timely payment of
assessments under this agreement. If any assessments are not paid when
due, whether by Developer or a successor in, interest, the City may, but
shall not be required to, withdraw the assessments not paid from the bond,
deposit, or letter of credit to pay for such assessments. The security
hereunder shall not be reduced as assessments are paid until such time as
the total of outstanding assessments is less than the security. The
Developer shall renew or replace any security at least 30 days before it
expires. If developer fails to do so, the City ma} declare a default and
shall be entitled to receive the entire amount of the security, and apply the
fluids to unpaid assessments.
H. With respect to the comrnercial lots, sanitary sewer, storm sewer acrd water
truck fees shall be pa;d, in cash, at the time building permits are issued for
improvements on the Property.
6. Pre-Consnucdon AuiviGes. The Developer or his engineer shall schedule apre-
construction meeting t+nth City to review a proposed schedule for construction of the Developer
Improvements.
7. Commencement of Construction of Develoner [murovemenis. Upon obtaining all
necessary governmental approvals, licenses and pernrtlsI subject to Unavoidable Delays,
Dovelopsr shall cotnmcrtce construction of the Developer Improvements within ten (10) days.
8. f=aithful Performance
of Construction of Improvements. Developer shall install,
eottstruet and tnaintaim the Subdivision Items and Developer Improvements ht accordance vvillt
ihourms of this Agreement. Developer guarantees and warrants the workmanship and materials
respecting such Subdivision Items and
Developer Improvements for a period of one year following City's acceptance of the same
("Guarantee Period").
The Developer shall
repair or replace. as directed by the City and at the
Developer's sole cost and expense, any work and/or materials that become defective, in die sole
but reasonable opinion of the City or its Engineer, provided that City or its Engineer give notice
of such defect to Developer within three months following the end of the Guarantee Period, The
Developer, or Developer's contractors. shall post maintenadce bonds or other security acceptable
to City to secure these warranties.
9. 1{ispectioa of fir tprovenr urs. Developer authorizes dre City Inspector and City bngincer to
inspect construction of the Developer Improvements as required by City and grants to them a
lieeosc to enter the Subdivision w perform all necessary work and/or inspections deemed
appropriate during the construction of the improvements until final certification of acceptance is
approved by City for -all Developer Improvement items and expiration of any applicable warranty
period.
Construction artd installation plans shall 6e provided to City and shall be reviowud
by and subieef to approval of the City to insure that the construction work mceis with approved
City standards as a condition of City acceptance.
Develolicr shall ¢attse its contractor to famish City with a schedule of proposed
operations at lmq five t 5) days prior to the connnencement of the construction of each type of
Subdivision ltern. and DcA eloper Improvement. The City shall inspect all such work items during
and alter construction for compliance with approved specifications and ordinance requirements
until final certification of acceptance is approved by City and expiration of any applicable
warmly period.
t0. Aeeeytanee oflmpiovemeuts. Upon notification by Developer that troy of the
Developer improvements have been completed, within ten (10) days City Engineer shall inspect
the .Developer Improvement and, at his sole discretion, determine if the Development
Imprawirt nt(s) has been completed in accordance with the plans, specifications and exhibits
attached hereto.
If the City Engineer detetmhtes that the Developer Improvements have beep
connpteted in accordance wiilt said requirements, the City Engineer shall give the Dei eloper
written notice of the City's acceptance of the Developer Improvements within seven (7) days
effective as of the date of the inspection,
If the City Engineer determines that the Developer Improvement(s)
is not
completed in accordance wiilt said requirements, lite City Engineer shall notify Developer in
writing of the deficiency and provide a reasonable date upon which to cure the deficiency.
Failure by the Developer to etre within the stated time period shall constitute an Event of
Delimit.
1. Completion of Developer Inrtrrovetnents. Developer agrees to complete
the
Subdivision Items and Developer Improvements on or befare hme 15, 2001. The Completion
date as provided hercin is subiect to Unavoidable Delays as hereinafter defined, in which event
the completion date tnay be extended by the period of such Unavoidable Delays.
For the purpose of this
section. Unavoidable Delays mean delays which are
caused by strikes. fire, war, road weight restrictions, material shorages. �:eailter that renders
construction progress impossible, causes beyond the Developer's control or other casualty to the
Developer Improvements, or the act of any Federal, state, or local government unit. except those
acts of the City authorized or contemplated by tris Agreement.
In the event Developer believes an extension is ware hied. Developer shall request
such extension in Whing to the City Engineer and specify the requested length of extension and
the reason therefore. The City Engineer shall determine the length of the extension. if any, in his
sore but reasonable discretion,
12 Uavetshiu of Improvement Upon the completion of the Developer
Improvements required to be constructed by this Agreement, and the acceptance thereof by the
City, the Developer Improvements lying within the public casements and public righi-of-ways as
Shown on the Subdivision plat shall become City property without hhttlher notice or action,
r,`7= iTIthin thirty days thereafter, and before any security as herein required is released. Developer
shall supply City with a complete set of reproducible "A5 BUILT" and "DEVELOPMENT
PLAN" plants in a torn acceptable to the City Engineer. without charge to City. which
" documents shall become the property of City.
13, CleanUp The Developer shall properly clear any soil, earth, or debris on City,
owned propergr or public right-of-way resulting from construction work by the Developer, its
agents, or assigns.
14. h3nintenanee of Roads Before Acceptance. Developer shall, at its expense,
prepare any streets located in The Subdivision for snowplowing and other maintenance that
yCloper wishes City to undertake prlor to formal acceptance by City of such streets. This
laiafionsIt include, without limitation, ramping any manholes as necessary to avoid
image to 10
xptows or outer vehicles used in street in ntrnance. Should damage occur to C iiy
nocvpI urother vclnicies during the course of snowplowing or other maintenance procedures
prlortp formal aucoptatrce of tle street by City, tvitich damage is caused b}' Developer's failure
tq prnlserlyptepare-an ntaintainthe same, Developer shall pay all sueh dainages and shall
itidetmrify and hold City hs mess for all sueh damage, cost, or expense incurred b City with
rogard{hereto.
I5. Ecosimr and Drainage Control. The Developer shall provide and comply with
erosion-anc}clrai�ageGaniml provisions in the landscape plan and City policy requirements as
described in patagtoply 3($) and as otherwise required by City. As development progresses, the
City may impose additional erosion and drainage control requirements if in tre sole but
reasonable opinion of the City Engineer, they would be useful and appropriate in controllitrg
drainage and erosion. Developer shall promptly comply with such erosion and drainage control
plans and with such additional instructions it receives from City.
16. hold Harmless Agreement. Deve,opar acknowledges that its failure to implement
the pians and exhibits as contained herehh may cause hooding nndlor damage to adjoining;
property owners. In such event, Developer agrees to hold City hamtless and indemnify City
from clahns of all [5ird parties or Developer for damages arising out of such Hooding and/or
damages,
fl,�h
(-Tli EFarues recognize that time is of the essence in controlling erosion. In the
event of an emergency situation requiring irmnediatc action to prevent loss or damage to persons
or property, to be determined at the sole discretion of City, the notice and cure provisions of
paragraph 21 shall not apply and City is Authorized to undertake any corrective action it deems
nea_ssaryto prevent or minimize any suet) Hooding and/or damage. In such event, Developer
agrees to hold City harmless and indemnify City from claims of All third parties for damages
arising not of said corrective action by City, and agrees to reimburse City for all out-of-pocket
expenses incurred by City arising out of the corrective action, including, but not limited to, any
costa necessary to rc-landscape disrttpled soils located within the Subdivision.
17: lnsuranec. lite Developer will provide a»d maintain or cause to be maintained at
all times during the process of constructing the Developer improvements until six (G) months
after acceptance of all Developer Improvements and. from time to time at die request of the City,
famish with proof of payment of premiums on;
A. Comprehensive general liability insuraaec (including operations,
contingent liability, operations of subcontractors, completed operations
and contractual liability insurance) together with an Owner's Contractor's
Policy whit Fruits against bodily injury, including death, and property
damage (to include, but not he limited to damages caused by erosion or
Hooding) which may arise out of the Developers work or the work of any
of its subcontractors.
Lunits for bodily injury or death shall not be fess than $SOO,000,00 for one
person and $],000,000.00 for each occurrence; limits for property damage
shall not be less than $200,000.00 for each occurrence. The City, City
Engineer and Developei s Engineer shall be an additional named insured
on said policy. Developer shall file a copy of the insurance coverage with
the City upon request,
B. Worker's compensation insurance, with statutory coverage,
18. Security for Cost of Developer Improvements, Prior it, commencement
of
couswction of Developer Improvements, but in no event later than June 1,2001, the Developer
shall post with the City a bond, irrevocable letter of credit, or dedicated escrow amount (the
"SeAurity') in the estimated amount of 100% of the engineer's estimate of the likely cost of
Developer Improvements, in form acceptable to the City's Attorney, conditioned upon the
faithful construction of the improvements according to the plans and specifications and final
approval of the City Engineer, and the terms of the subdivision agreement. As tate improvements
are partially completed, die developer may request the City to release a portion of the security
M1t.. ,
If the Developer fails to post the letter of bond, ittevoeaL•le ]ettee of credit or
dedicatetl`eserow as required by Chia FAM rnp la the City may undertake to complete the
pimprovements evoloper improvemenand assess the eosts to the pmparty in accordance with lvlitmesota
< ' Siatuf4shapter 429. Tho devetoper waives notice of all hearings as maybe required by
Yliktttesttut statutes Chapter 429 and agrees tint the amounts assessed against die property in
nigo.o imoe with thistparagraph are reasonable and, increase ttte value of the property by as least
els muakas the assessments,
but np such request shall be made until the security is 125 % of the estimated cost of the
unfinished improvements. Once the security has reached an amount equal to 125% of the
estimated cost of the unfinished improvements, the security shall never be less than 125% of the
cost of the wtfinished improvements. if any escrow account, bond or irrevocable letter of credit
deposited with the City in accordance with this agreement shall have an expiration date prior to
thp—Dweloper's obligations hereunder being complete, the Developer shall renew such security
or deposit substitute security of equal value meeting the approval of the City planner at least 30
days prior to the expiration of such security. Failure to provide such alternate security or renew
such sopurity shall constitute a default and the City may declare the entire amount thereof due
and payablb to the City in cash. The City as security deposit shall thereafter hold such cash in
the same maturer as the security theretofore held by the City,
if the De¢eloper fails to complete, construct, install or cmxeat the Developer
fmprovemants in accordance with the plans and specifications in the City, tine City may perform
the construction or work and apply to the lender pursuant to the letter of credit for the remaining
funds apd.uw iheae funds to complete construction, This provision shall be a license granted by
tkteJ3o1=eloperto the City to act, but shall not require the City to take any such action.. Developer
eansettfs to-sUphaction by City and waives any claim developer may have against the City for
da i'ittlte event the City exercises its rights in accordance with this provisions,
19. 1te�ks onsibility for Costs,
A. Prior to commence
ment of construction Developer shalt pay the City
X65,617.00 to eoverthe City's costs in connection with [he devetopmant
of the Subdivision, including bill not limited to construction of Developer
Improvements, legal, planning, engineering, and inspection expenses
incurred in connection Nvith approval and acceptance of the Subdivision
plat, the preparation of this Agreement, and all reasonable costs and
expenses incurred by the City in monitoring and inspecting development
of the Subdivision.
Li. Upon Developer paying the fee set forth in paragraph 19A above, the City
shall pny Developer the sum of 450,000 representing payment for work
done on the Highway 25 wetland mitigation project for and on behalf of
the City.
10
20. Required' tee Plaguing. The Developer shall he responsible for installation of
boulevard tree plantings as required by the city ordinance. Required subdivision trees must have
a trunk diameter or at least hvo inches (2") at one foot (P) above ground. Required trees must be
protected and supported by approved tree guards. Not less than two (2) or more than three (3)
species of trees shall be planted in any block, and neither less than twenty percent (20%) nor
more than fifty percent (50%) of the total trees planted in a block may be of the same species.
On lots with a single frontage or for corner lots with double frontage on two
minor streets, two trees to be planted per street frontage. Trees must be planted at a location
between 4 feet and 10 feet from the curb. The Developer shall take into account the presence of
utility systems when establishing the precise location within the stated acceptable range firm rite
curb, In areas where sidewalk is being installed, trees shall be planted between the curb and lite
sidewalk 4-5 feet behind the curb.
The Developer is free to direct builders to plant trees as required under the
ordinanee and this development agreement, however, the Developer is ultimately responsible for
compliance with die tree planting requitement.
The Developer shall deposit with the City the sum of $24,600 as and for security
loplapt trees required under this paragraph. The Developer shall plant trees for each lot in
accordance with This Agreement at or before the time the house for the lot is constructed. 1 f the
Developer falls to do so, the City may use a portion of the money on deposit for security for tree
plaminglind plana the trees. Upon all lots in the development having trees planted in accordance
wftb4bf 4jr*pgrapb, the City shall refund to the Developer any amount remaining in the tree
deposit..seo.'tulty fund -
21. Wretland Restoration. Developer shall complete or cause to be
completed the wetland
I;uffer in aCebrrlane� tvlth'tlte approved plans, Developer shall grnm to the City an casement
;:j•-" ;r.,14po It latvirvRoad and the north and west sides of Highway 25 pond upon receiving legal
s plfitia.for such pathway easement from the City.
22, M
iscelianeous.
This Agreemzat shall be binding upon the parties, their heirs. successors
or assigns, as ilte case maybe.
2. Third parties shell have no recourse against any part
y under this
Agreement, Funne residents of the plat shall not be deemed to be thhd•
party beneficiaries of this Agreement,
11
3 If anJ portion, section, subsection, sentence, clause, paragraph, or phase of
this Agreement is for anv reason held invalid, such decision shall not
affect the validity orthe remnining portion of this Agreement,
i, So long as the City uses its best efforts to review plans and inspect
improvements, the Developer shall have no cause of action for damages
attributable to delays in the construction and campletioti of said Items.
51 No one may occupy a building for which a building permit is issued on
either a temporary or permanent basis until sanitary sewer and water lines
have been installed, hooked rp, tested, and approved by the City,
64 The action or inaction of the City as to the exercise of any of its rights or
remedies upon an event of default shall not constitute a waiver or
amendment to the provisions of this .Agreement as to future events of
default. To be binding, amendment's or waivers shall be in writing, signed
by the parties, and approved by written resolution of the City Council,
The City's failure to promptly take legal action to enforce this Agreement
shall not be a waiver or release as to any event of default,
7. Tlvs Agreement shall run with the land and shall be recorded in the office
Of the Wright County Recorder. After completion of all Developer's
obligations hereunder, at Developer's request City will execute and deliver
to Developer a release of this Agreement in recordable form,
84 Both panics to this Agreement acknowledge they bave been represented
by counsel and have entered into this Agreement freely and voluntarily.
Ft
9. Developer shall install, or cause to be installed, all street lighting in
accordance with City standards at Developer's expense.
10. The construction costs set forth in this agreement are estimates only. In
the event that actual costs differ from the estimates, fees payable and .
assessments payable by the developer shall be adjusted based on actual
costs.
gFF
3r,Rtnlalbitions Atn Assi nn, nt of Aoreen,ent. Developer represents and agrees
hat (k sE iSnams datWug with other individuals or entities), prior to the completion of the
9evel0per Improvements as certified by the City;
1. Except only by way of security for, and o,dy 1'or the purpose of obtaining
financing necessary to enable the Developer or any successor in interest to
the property, or any part thereof, to pattern, its obligations with respect to
12
IF
IF
the construction of the Developer Improvements udder this Agreement.
and any other purpose authorized by this Agreement, the Developer
(except as so authorized) will not make or create. or suffer to be made or
created, any'unal or partial sale, assignment, conveyance, or transfer in
any other mode or form of with respect to this Agreement or any intcrest
dtercin, or any contract or agreement to do any of the same. without the
prior wrinen ipproval of City.
2, In the absence of specific written agreement by tho Ci{y to the contrary, nu
such transfer or approval by City shall be deemed to relieve Developer
from any of its obligations. In the event that City approves a substitute
developer and the Property is transferred'to said substitute, the City agrees
to relieve the Developer of liability from performance as described in this
contract, Said substitute shall assume all responsibilities and rights of the
Developer under this contract.
24.
7�ems
of Default
Defined. Tlae
following shall be "Events of Default" under this
agreement
and the
term "events of default'
shall mean, whenever it is used in this Agreement
unless the
context
otherwise
provides), any
one or more of the following events:
1. Failure by the Developer to observe and substantially perform coy covenant.
condition, obligation or agreemont on its part to be observed or performed under
the terms of this Agreement, or the Disbursement Agreement by and between
City, the Developer and Lender.
2. if the Developer shall adtttit in uniting its irtabiliiy to pay its debts
generally as
they become one, or shall file a petmon in bankruptcy, or shalt make an
assignment for the benefit of its creditors, or shall consent to the appointment of a
receiver of itself or of the whole or any substantial part of the property.
3. If
the Developer shall file a peCtion under the federal bankruptcy laws.
4, if the Developer is in default under the Mortgage
and has not entered into a
workout agreement with dte Lender.
S. If the Developer shall fail to begin construction of the Developer Improvements in
conformance with this Agreement, and such failures are not due to unavoidable
delays as defined. in this Agreement.
6. The Developer shall; after commencement of the construction of the Developer
Improvements. default in or violate its obligations with respect to the construction
of the same (including the nature and the date for the completion thereof), or shall
abandon or substantially suspend construetion work, and such act or actions is not
13
M:
due to unavoidable delays as MO Arined by the City Engineer in his sole but
reasonable discretion and any suFh default, violation, abandonment, or suspension
shall not be cured, ended, or remedied within the time provided for in this
Agreement.
2te notice/of thedioe oa'nrrawit. Wltenaver any Gt cm of Default occurs, the City shall
give tvrluon notice of the $veru of Default to Developor by United States mail at its last k'11OWn
address; If the Developer faits to cure the Event of Default within fifteen (.15) days of the date Of
rtstt'tled notice, in addition to any other remedy provided in this Agreement, and without waiver.of
itn lAi1,v1 a�_ in, City may avail itself ofnny or
}11 s£tTf f )awinp'retn8d4es fOr so long as the Dcvoloper is in default:
�. Hatt all plat development wark and aoustnnetion of Developer
ttnprovemonts until such time as the Event of Default is curd.
2. - Refttsc to issue I)DA019 permits or occupancy permits as to any parcel
until such time as the Event of Default is cured,
3. Apply to a court of competent jurisdiction to enjoin continuation of the
Event of Default.
4. If the Even(of I;?ek'auit is tare fnSlure of Developer to complete, construct,
install or corwottlte Des=ololi.er 114Vovements in ae¢orf(Ance Willi the
plansand speci$nailatis at}d tl {s; ompnt, City mAy pexfgrrn tine
consttatcblU n of wexlt pub ap,Isl) ar.,pursuantto the loisbumcatotu
Agreeinentto roinibttrse Cifiy $8x fts toltses, This provision shat[ be a
license gt'antcd by tate Pmloper•ta xhe City to act, but shall not require
the City to take any suchruation. IAeveloporonseutsda stub a¢tioxia)ay
City and waives any aluiru l]evelopdr may have.,againstleity for.danaagt s
in tato event City exercises its rights in a000udance Wath this provision.
5. Terminate this A) rmMent by Written Autice to Dovoloper at wWOhgimou4j :.
tertius and conditions as contaiuediterein shall be of no frutl7ar force And
effect and all obligations Offhepanies as imposed hereunder shut] be null:
and void.
,Required notices to tate Devetopershall be in writing and shall
be either
hand deliv¢red to the Detelopor, or mailed to the Deveiopot by Unitod StateSmaEl, postage
prepaid to Lite following address: Tony Emmes}.oh Hmaoa, 1073$ Hansen D1vd, r
Ogen Rapdda, MN' 50433 NoticostoCity sil
all itehunvri[iprand
ei$lerhanrldelivered to the City Administratoror mailcd to City#sy United states mail, posla
prepaid to the addmss: 505 Walnut Street, Suite 14 Momicello, MN 55362,
27. Qf ProE w. Prior to filing the plat herein the City shall deed, by
watrnnty 400 giving good and marketable title to Developer, the property described in Exhibit
E atiaobod 110VOW. Upon filhtg of the plat herein Developer shall deed to Slue, Hoglund Outlots
A and B of43iroveland First Addition, to Stuart Hoglund, giving Stuart Hoglund good and
morketablertlCle to the property. Developer shall convey Outlot G to the City of Monticello by
W-flnlit Y Docd Conveying good and marketable title on filing the plat to Groveland First
Aclditlon.
2g. Pgrs4r� Guaranty. Simultaneously with the execution of this Agreement, the
Developer shall cause the Personal Guaranty attached as Exhibit F to be executed.
iN WITNM- 1WHWOF, City mid Developer have signed this Developer's Agrecntent
the day acid year first wrltteut above.
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DETAIL C
City Council Agenda: 02/08/2021
2G. Consideration of accepting proposals and awarding a three-year mowing and
maintenance services contract to Central Minnesota Mow & Snow for an estimated
annual contract cost of $18,220.
Prepared by:
Meeting Date:
❑ Regular Agenda Item
Parks Superintendent
02/08/2021
® Consent Agenda Item
Reviewed by:
Approved by:
Public Works Director/City Engineer
City Administrator
ACTION REQUESTED
Consideration of accepting proposals and awarding a three-year mowing and maintenance
services contract to Central Minnesota Mow & Snow an annual estimated cost of $18,220.
REFERENCE AND BACKGROUND
City council is asked to accept a proposal from Central Minnesota Mow & Snow to provide
contracted mowing services to the City of Monticello. The proposal includes maintenance
services for Riverside Cemetery, Hillside Cemetery, and nuisance mowing of blight orders.
Currently the city contracts for mowing at Riverside Cemetery only, but staff is recommending
adding Hillside Cemetery to the new contract.
The scope of work includes mowing and trimming the entire cemetery as well as chemically
treating the mulched areas. The mowing is limited to ten cuttings per season. The contract also
includes spring and fall cleanup of the cemeteries and litter pickup upon request. Finally, the
contract includes mowing blighted properties within the city upon request; this service is billed
to the benefited properties. The contract term is three years with an option for a one-year
extension, provided both parties agree.
Four proposals were received ranging in price from $18,220 to $35,195, and Central Minnesota
Mow and Snow was the low bid. All parties that submitted proposals understand the
magnitude of the work that needs to be completed at all locations, and staff is recommending
moving forward with Central Minnesota Mow and Snow with an estimated annual cost of
$18,220.
I. Budget Impact: The Central Minnesota Mow and Snow contract will cost the city a
projected $18,220 annually. This will be funded from the Parks Operation and
Riverside Cemetery funds.
II. Staff Workload Impact: Parks staff will oversee contracted areas to ensure work is
completed appropriately at each site.
City Council Agenda: 02/08/2021
STAFF RECOMMENDED ACTION
City staff recommends entering a contract with Central Minnesota Mow and Snow for
contracted mowing services.
SUPPORTING DATA
A. Contract Mowing Request for Proposals
B. Bid Tabulation
TY
Monticeflo
SPECIFICATIONS
FOR
MOWING AND LANDSCAPE MAINTENANCE
FOR THE CITY OF MONTICELLO
MONTICELLO, MINNESOTA
November 2, 2020
Prepared by
Tom Pawelk
Park Superintendent
F:\ADMIN\CITY COUNCIL\AGENDA STAFF REPORTS\2021\2-8-21 MOWING SERVICES\CEMETERY MOWING SPECS - RFP - 2021-2024.DOCX PAGE 1 OF 17
INVITATION FOR PROPOSALS
FOR MOWING AND LANDSCAPE MAINTENANCE
FOR THE CITY OF MONTICELLO, MINNESOTA
The City of Monticello is requesting proposals for Mowing and Landscape maintenance.
All proposals shall be inked or typewritten on forms to be supplied by the City.
Copies of the plans and specifications may be obtained from City of Monticello webpage
link at https://www.ci.monticello.mn.US/index.asp?SEC=AB29CBD9-CB80-4B6B-982A-
39BEC3B15F86&Type=B BASIC.
Please mail proposals to the Office of Public Works, 909 Golf Course Road, Monticello,
Minnesota 55362. Proposals need to be submitted no later than 8a.m. Tuesday,
December 7, 2020. All proposals will be publicly opened and read aloud.
Proposals will be considered by the City of Monticello on Monday evening, December 14,
2020. The City reserves the right to reject any or all proposals or to waive any informality
in the proposals.
BY ORDER OF THE CITY OF MONTICELLO
Tom Pawelk, Park Superintendent
ocx PAGE 2 OF 17
PROPOSALS DUE:
PROPOSAL FORM TUESDAY- 8 A.M.
FOR DECEMBER 7, 2020
MOWING AND LANDSCAPE MAINTENANCE PUBLIC WORKSOFFICE
CITY OF MONTICELLO, MINNESOTA
TO THE CITY OF MONTICELLO
MONTICELLO, MINNESOTA:
The following proposal is made for mowing and landscape maintenance.
2. The undersigned certifies that the project specifications have been carefully
examined and that the work sites have been personally inspected. The
undersigned declares that the amount and nature of the work to be done is
understood, and at no time will misunderstanding of the specifications be pleaded.
On the basis of the specifications, the undersigned proposes to furnish all
necessary apparatus and labor to do all the work and furnish all the materials in
the manner specified to maintain the sites within the time hereinafter specified, and
to accept as full compensation therefore the sums stated below.
3. Base Proposal
Riverside Cemete
2
Mowing, weeding, and trimming of weeds and grass to include litter
and debris pickup and disposal for a per -time lump sum cost of
Litter and debris pickup and disposal separate from mowing
operations for a per -time lump sum cost of $
3. Spring (last Week in April) complete cleanup of site to include
disposal of all materials for a per -time lump sum cost of
$ . Note Easter arrangements
will be allowed one week before and one week after Easter.
4. Fall complete cleanup (last week in October) of site to include
disposal of all materials for a per -time lump sum cost of
RL
3 OF 17
II. Hillside Cemetery
Mowing, weeding, and trimming of weeds and grass to include litter
and debris pickup and disposal for a per -time lump sum cost of
2. Litter and debris pickup and disposal separate from mowing
operations for a per -time lump sum cost of $
3. Spring complete cleanup of site to include disposal of all materials
for a per -time lump sum cost of
4. Fall complete cleanup of site to include disposal of all materials for
a per -time lump sum cost of $
III. Hwy 25 right-of-way weed control from 7th St W to 6th St W
Control weeds in BLVD chipped area of right-of-way along state Hwy
75 from 7th St W to 6Th St both East and West sides of right-of-way
for a per time lump sum cost of $
IIII. Blight Mowing Service cost per city lot
Mowing and trimming residential city lot in excess of 8" of weeds
and grass for a per -time lump sum cost of
IV. Additional Services by the Hour
List on the enclosed sheet a description of equipment and cost per hour at
site, including fuel and operator, and enclose the additional service sheet
with the bid.
4. The Owner reserves the right to award to the lowest responsible contractor as
determined to be in the best interest of the City.
5. The undersigned further proposes to execute the contract agreement and to
furnish satisfactory certificates of insurance within five (5) days after notice of the
award of contract has been received. The undersigned further proposes to begin
work as specified, to complete the work on or before dates specified.
6. In submitting this proposal, it is understood that the right is reserved by the Owner
to reject any or all proposals and to waive informalities.
7. This proposal may not be withdrawn after the opening of the proposals and shall
be subject to acceptance by the Owner for a period of thirty (30) calendar days
from the opening thereof.
8. If a corporation, what is the state of incorporation:
9. If a partnership, state full names of all co-partners:
OFFICIAL ADDRESS: FIRM NAME:
Title
Date
CITY OF MONTICELLO
MOWING AND LANDSCAPE MAINTENANCE SERVICE
BASE PROPOSAL - ADDITIONAL SERVICE
(To be attached to bid)
VII. Additional Services bV the Hour.
EQUIPMENT DESCRIPTION
A. Tractor Mowers:
1.
2.
3.
B.
4.
Self -Propelled Mowers:
5.
6.
C.
7.
Push Mowers:
8.
9.
D.
10.
Brush Hog Mowers:
11.
E.
12.
Trimmers:
13.
HOURLY RATE AT
SITE INCLUDING
OPERATOR & FUEL
PAGE 6 OF 17
SECTION I
SPECIAL PROVISIONS
INDEX
1.01 Descriptions
1.02 Designation of Parties
1.03 Insurance
1.04 Compliance with Laws and Regulations
1.05 Responsibility for Condition of Sites
1.06 Examination of Site of Work
1.07 Safety
1.08 Clean Up
1.09 Protection
1.10 Evaluation of Proposals
1.11 Approval and Final Acceptance
1.12 Method of Payment
1.13 Term of Contract
RFP - 2021-2024.DOCX PAGE 7 OF 17
SECTION I
SPECIAL PROVISIONS
1.01 DESCRIPTIONS
a) These specifications cover mowing and landscape maintenance for three main
sites, Riverside Cemetery, Hillside Cemetery, and Blight Ordinance control and
additional areas as needed.
1.02 DESIGNATION OF PARTIES
a) The word "Owner" and/or "City" as used in these specifications refers to the City
of Monticello, Minnesota.
b) Where the term "Contractor" appears, it refers to the prime contractor having direct
contact with the owner.
c) The word "Subcontractor" refers to any individual, firm, or corporation who has,
with the approval of the owner, contracted with the contractor to execute and
perform in his stead all or any part of the contract of which these specifications are
a part.
1.03 INSURANCE
a) No contractor or subcontractor shall commence work under this contract until he
has obtained at his own cost and expense all insurance required by this article,
such insurance to be approved by the owner and maintained by the contractor until
final completion of the work.
b) Workers' Compensation Insurance - The contractor shall take out and maintain for
the duration of this contract statutory workman's compensation insurance and
employee's liability insurance as shall be required under the laws of the state of
Minnesota.
c) Liability Insurance - The contractor shall take out and maintain during the life of
this contract such public liability and property damage insurance as shall insure
against all claims for bodily injury, including accidental death, as well as from all
claims for property damage arising from operations under this contract. The
minimum limits which are required are: $2,000,000 for injuries including accidental
death to any one person, and $2,000,000 for injuries including accidental death
resulting from one accident; property damage in the amount of not less than
$2,000,000 per accident and the same amount in the aggregate.
d) Automobile Insurance - The contractor shall carry automobile insurance on all
automotive equipment owned, rented, or borrowed in the minimum amounts of
$2,000,000 for injuries including accidental death to any one person and
$2,000,000 for injuries including death resulting from any one accident. This policy
must also provide $1,000,000 property damage coverage.
e) Defense and Indemnification - The contractor agrees to defend the owner, the
engineer, and their agents from every claim, action, or cause of action, arising out
of this contract and shall indemnify the owner, engineer and their agents from all
liability, damage expense, or payment incurred by reasons of any bodily injury
including death, or property damage resulting from the contractor's operations on
this project.
f) Owner's Protective Liability and Property Damage Insurance - The contractor shall
provide owner's protective liability and property damage insurance in the name of
the owner, insuring against bodily injury and property damage liability, in the limits
set forth above for which they may become legally obligated to pay as damages
sustained by any persons caused by accident and arising out of operations
performed for the name insured by independent contractors and general
supervision thereof.
g) Insurance certificates evidencing that all the above information is in force with
companies acceptable to the owner and in the amounts required shall be submitted
to the owner for examination and approved concurrently with the execution of the
contract. In addition to the normal information provided on the insurance
certificates, they shall specifically provide that:
A certificate will not be modified except upon ten days' prior written notice
to the owner.
1.04 COMPLIANCE WITH LAWS AND REGULATIONS
a) The bidder is assumed to have made himself familiar with all codes, state laws,
ordinances, and regulations which in any manner affect those engaged or
employed in the work, or the materials or equipment used in or upon the sites, or
in any way affect the conduct of the work, and no plea of misunderstanding will be
considered on account of the ignorance thereof. The provisions of such codes,
laws, or ordinances are deemed to be a part of these specifications, and the
contractor will be bound by the provisions thereof.
b) The contractor shall and also by a surety agree to indemnify and save harmless
the owner and all of its officers, agents, and servants against any claims or liability
arising from or based on the violation of any such law, ordinance, regulation, or
decrees, whether by himself or his employees.
c) If the contractor shall discover any provisions in the contract, specifications, or any
direction of the City or inspector which is contrary to or inconsistent with any such
law, ordinance, regulation, or decree, he shall forthwith report its inconsistence to
the City in writing.
d) The City also recommends proposer to have some knowledge of best turf practices
for the environment training. This will help protect our watershed for the future.
1.05 RESPONSIBILITY FOR CONDITION OF SITES
a) Prospective contractors are hereby advised, notified, and warned that the City of
Monticello and its agents, employees, and servants make no representations as
to the conditions of the sites for which bids are invited, nor any part or portion
thereof, nor any installation therein of any nature whatsoever; and furthermore, the
City takes no responsibility for any change in such sites, portion thereof, nor any
installation of any type whatsoever therein contained between the time of initial
viewing by the prospective contractor and the entry into a contract between the
successful contractor and the City of Monticello.
1.06 EXAMINATION OF SITE OF WORK
a) It will be required and expected that each contractor, before submitting a proposal
for work required under these specifications, will visit the sites, make a thorough
examination of conditions, take all necessary measurements, and thoroughly
familiarize himself with all existing conditions and all of the limitations pertaining to
the work herein contemplated.
b) The submission of a proposal shall be considered assurance that the contractor
has visited the site and made thorough examination of the conditions and
limitations.
1.07 SAFETY
a) Each contractor shall take all necessary precautions to protect life, limb, and
property during the progress of the work and shall comply with all new and existing
safety and health standards and laws.
b) The contractor shall use every precaution to protect the public from personal harm.
1.08 CLEAN UP
a) Upon completion of the work listed herein, the contractor shall remove all tools,
equipment, debris (this means all grass clippings out of the street gutters;
sidewalks blown off shall have the clippings placed back on the turf, etc.), and
unused materials from the site and the entire premises shall be left in a clean and
workmanlike manner to the satisfaction of the City of Monticello.
1.09 PROTECTION
a) This contractor shall exercise care to protect all site improvements such as tree
damage and all other items of this character on and around the sites, including the
building, assuming all responsibility and paying all costs for any damages caused
by the mowing or landscape maintenance.
F:\ADMIN\CITY COUNCIL\AGENDA STAFF REPO RTS\2021\2-8-21 MOWING SERVICES\CEMETERY MOWING SPECS - RFP -2021-2024.DOCX PAGE 10 OF 17
1.10 EVALUATION OF PROPOSALS
a) In evaluating the best proposal for the City, the following items will be
considered:
Price quoted in the proposal.
2. Qualifications of the contractor. Evidence shall be furnished to the
City that the contractor has the necessary experience, facilities,
ability, and financial resources to perform the work in accordance
with the specifications.
1.11 APPROVAL AND FINAL ACCEPTANCE
a) Upon the completion of the work herein specified, by the 30th of each month the
contractor shall bill the City for the work completed that month.
b) Before final payment is made for the work on this project, the contractor must make
a satisfactory showing that he has complied with the provisions of Minnesota
Statutes Annotated 290.92 requiring the withholding of state income tax for wages
paid employees on this project. Receipt by the clerk of the owner of a Certificate
of Compliance from the Commissioner of Taxation will satisfy this requirement.
1.12 METHOD OF PAYMENT
a) Full payment will be made within 30 days upon receipt of billing and acceptance of
work. Additional services work shall be by purchase order only. Billing shall
include purchase order number, site description, equipment used, and date and
time in and out at site.
1.13 TERM OF CONTRACT
a) The contract will remain in force from date of award until December 31, 2021. At
the end of the contract, if both parties agree, the contract can be extended for one
more season. The City reserves the right to cancel the contract with five (5) days
written notice for failure of the contractor to perform in accordance with the
specifications. If the contractor fails to uphold the contract terms the contractor
must give 90 -day written notice of cancellation. If the contractor fails to give written
notice of cancellation, the city will hire a different contractor and bill the faulting
contractor for services left for the remaining duration of the contract.
SECTION II
2018 MOWING AND LANDSCAPE MAINTENANCE
INDEX
2.01 General
2.02 Scope
2.03 Response Time
2.04 Additional Work
2.05 Site Locations
SECTION II
2021 MOWING AND LANDSCAPE MAINTENANCE
2.01 GENERAL
a) Site Locations: Three primary or basic sites are to be considered for this contract
A. Riverside Cemetery (located on River Street West)
B. Hillside Cemetery (Located on Highway 25)
C. Hwy 25 right-of-way weed control from 7th St W to 6th St W
D. Blight Mowing
A. The Riverside Cemetery is bordered on the south by River Street West, the
north by the Mississippi River, west by West Side Mobile Home Park, and the
east by private residents. The mowing of the densely wooded sloped river bank
is not required. The cemetery does have several watering faucets for flower
watering and, of course, many above ground structures, flower baskets, trees,
and grave site markers which will not be pulled out of the ground to perform
routine maintenance, etc. Any damage to these by the contractor will be billed
back.
B. The Hillside Cemetery is bordered on the south by 7th St. E, the north by 6th
St, west by State Hwy 25, and the east by Cedar St, including the right-of-
way. The mowing and maintenance on block wall and in front is required. All
chipped planting beds are to remain weed free by the contractor. The
cemetery does have many above ground structures, flower baskets, irrigation,
some trees, and grave site markers which will not be pulled out of the ground
to perform routine maintenance, etc. Any damage to these by the contractor
will be billed back.
C. Highway 25 right-of-way weed control from 7th St W to 6th St W. All chipped
planting beds are to remain weed free by the contractor.
2.02 SCOPE
a) Work includes mowing, trimming and chemically treating wood chip beds of all grass
and weeds at the 3 site sites listed above to generally keep the length from 2-4 inches.
b) Riverside Cemetery: keep the grass length from 2-4 inches. However, the budget is
limited to ten cuttings per season. Additional cuttings during peak growth will need
to be approved by the parks superintendent. The city will allow the grass to reach 5
or 6" inches, however, it is required that the cemetery be mowed and trimmed to 2-3
inches just prior to Memorial Day, Fourth of July and Labor Day. Spring cleanup is
required to be completed by the last week in April. Fall cleanup will be determined
when the oak leaves and completely on the ground, however, it should be completed
by the last week in October. Please inform Public Works office when maintenance
crews will be onsite so we don't interfere with interments.
c) Hillside Cemetery: keep the grass length from 2-4 inches. However, the budget is
limited to ten cuttings per season. Additional cuttings during the peak growth will
need to be approved by the Park Superintendent. The city will allow the grass to
reach 5-6 inches outside of the holidays, however, it is required that the cemetery be
mowed and trimmed to 2-3 inches just prior to Memorial Day, Fourth of July and Labor
Day. Spring cleanup is required to be completed by the last week in April. Fall
cleanup will be determined with most of the adjacent leaves are completely on the
ground, however, it should be completed by the last week in October.
d) The mowing and trimming shall include weed removal from all landscaped chipped
beds, including in and along the sidewalks, curbs and drive access points. Failure to
provide weed whipping during mowing at the basic sites will be considered a breach
of contract. This contract does not include spraying for weeds in the lawn but does
include in the wood chip areas. This service will also include litter and debris pickup
from the entire sites during the mowing operation. The contractor will be reimbursed
on a per -time basis per site for this basic litter pickup, mowing and trimming service.
These spring cleanups shall be part of the basic mowing services and any extras will
not be paid, with the exception of Riverside Cemetery where spring cleanup can
include such things a flower removal, etc. This spring cleanup will involve more time
than the normal pre -mowing cleanups and will be paid separately on a lump sum
basis. Disposal locations for the litter will be provided by the city as usual. A schedule
will be worked out with the park superintendent and/or park foreman regarding the
initiation and frequency of service.
e) Blight mowing (per city ordinance): In any area within 100 feet of the nearest building,
the existence of weeds or grass in excess of 8 inches in height or any accumulation
of dead weeds, grass or brush. Once notified by the city, blight mowing is conducted
when the owner or owners of a property within the city limits fail to maintain grass per
city ordinance. Bill(s) shall be submitted to the city within 30 days of completion of
work, along with colored pictures of before and after the work is completed. If these
items are not provided within the required time frame, the city may deny payment for
service.
The contractor shall be reimbursed separately on a per -time, per -site basis when the
areas do not require mowing and trimming service but rather solely litter pickup.
Colored pictures of before and after the work is completed are required.
The contractor will provide an hourly rate for trimming services for hedges, vines,
bushes, etc. The contractor's hourly rate will include one individual and all the
necessary equipment to accomplish the trimming of bushes, hedges, and vines as
required.
Work at blighted properties shall be completed within 5 business days of being
notified. (Blight Continued on next page)
The contractor will be expected to respond to a request for mowing services or to
stick to a proposed schedule and shall not vary more than two calendar days from
the schedule unless weather conditions prohibit mowing operations. Should the
schedule vary longer than this period of time and the City find it necessary to contract
for services to complete the work, the contractor will be responsible for any additional
cost required above his contract price for doing the mowing by outside separate
contract.
Blight mowing is conducted when owner or owners of a city property fail to maintain
grass per city ordinance. Bills shall be submitted to the city within 30 days of
completion of the work, along with the colored pictures of before and after the work
is completed. If these items are not provided within the required time the city may
deny payment for service.
2.04 ADDITIONAL WORK
a) The contractor shall provide a separate detailed breakdown of his equipment and
hourly rates for the equipment and operators to perform additional work or other
work outside this contract. Hourly rates shall be site hours. The contractor will
not be paid for travel time. All of the additional work shall be bound by the same
general requirements for insurance protection and indemnification as the work in
the base bid.
2.05 SITE LOCATIONS
a) See enclosed maps.
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CITY OF MONTICELLO
QUOTE TABULATION
MOWING AND LANDSCAPE
MAINTENANCE
FOR THE CITY OF MONTICELLO, WRIGHT COUNTY, MINNESOTA
QUOTES OPENED: 01/29/21 - 8:00am
CONTRACTOR
PHONE
RIVERSIDE CEMETERY HILLSIDE CEMETERY
WEED CONTROL
BLIGHT
TOTAL COST w/10 MOWINGS
Central Minnesota Mow & Snow
320-292-0248
$1,125 Per mowing $275 Per mowing
$75
$125 1/3 acre or less
$75 add'i 1/3 acre
$14,750
10122 14th Ave
$395 Litter Debris $95 Litter Debris
Becker, MN 55308
$1,475 Spring cleanup $275 Spring cleanup
$1,475
$1,995 Fall cleanup $275 Fall cleanup
$1,995
Aqua Green Lawns
763-295-4644
$1,500 Per mowing $225 Per mowing
$130
$18,220
$18,550
$125
3085 Co. Rd 39 NE
$300 Litter Debris $130 Litter Debris
$4,300
Monticello, MN 55362
$1,500 Spring cleanup $450 Spring cleanup
$1,500
$4,500 Fall Cleanup $450 Fall Cleanup
$4,500
$28,850
Laumann Outdoors
763-477-2971
$1,895 Per mowing $350 Per mowing
$175
$175
$24,200
871 Crofoot Ave SW
$295 Litter Debris $90 Litter Debris
Buffalo, MN 55313
$2,995 Spring Cleanup $700 Spring Cleanup
$2,995
$8,000 Fall Cleanup $7,500 Fall Cleanup
$8,000
$35,195
Cross Cut Property Services
763-234-7869
$1,150 Per mowing $225 Per mowing
$135
$100
$15,100
$300 Litter debris $75 Litter debris
Otsego, MN 55362
$1,100 Spring cleanup $185 Spring cleanup
$1,100
$3,500 Fall cleanup $605 Fall cleanup
$3,500
$19,700
I hereby certify that this is true andgorrec t bulation of the quotes received on January 29, 2021.
Tom Pawelk, Park Superintendent
City Council Agenda: 02/08/2021
4A. Consideration of authorizing InControl Inc. to provide professional services to perform
integration services to the city's SCADA system for the water and sewer utilities for a
total cost of $95,541.
Prepared by:
Meeting Date:
® Regular Agenda Item
PW Director/City Engineer
02/08/2021
❑ Consent Agenda Item
Reviewed by:
Approved by:
Utilities Superintendent, Project
City Administrator
Engineer
ACTION REQUESTED
Motion to authorize InControl Inc. to provide professional integration services for the city's
SCADA system for water and sewer utilities.
REFERENCE AND BACKGROUND
The City of Monticello's supervisory control and data acquisition (SCADA) systems provide
control and monitoring of the city's water and wastewater assets. In August 2020 City Council
authorized preparation of plans and specifications for updating the SCADA system for the sewer
and water utilities. The approval also included a bid alternate to upgrade the wastewater
treatment plant. The proposed updates to the SCADA system will include the following
improvements:
• Replace equipment that is at end -of -life.
• Replace obsolete hardware and software with new products that are early in their life
cycle and have high probability of ongoing manufacturer support.
• Improve monitoring of sanitary sewer lift stations to include real-time operating status
and historical trending.
• Update local control systems at sanitary sewer lift stations, including removal of various
proprietary pump controllers, and installation of industry -standard PLCs and operator
interface units.
• Standardize SCADA and control design wherever possible, to improve operator
familiarity.
• Provide capacity for future expansion as the City's infrastructure grows.
• Streamline alarm handling and use a common interface for all water and wastewater
alarms.
• Improve information that is available to the operators, including graphic displays of all
infrastructure, trending capability, and report generation.
City Council Agenda: 02/08/2021
• Improve after-hours system monitoring, including remote access to SCADA using
smartphones/tablets.
The proposed improvements require programming services for all existing and new
programmable logic controllers (PLCs), operator interface terminals (OITs), human -machine
interfaces (HMIs), communication/data equipment and SCADA PC -computer terminals for
operating a complete SCADA system.
Staff advertised a Request for Proposals on the League of MN Cities website as well as on
QuestCDN for professional integration services, and five proposals were received with a base
bid price ranging between $62,500 to $191,937 for the sewer and water utilities. The
wastewater treatment plant was bid as an alternate and those prices ranged from $27,000 to
$153,247.
City staff, Veolia staff, and our project consultant reviewed the proposals and interviewed three
applicants. Given the specialization necessary and the specific nature of the project, staff
evaluated the bid price as well as qualifications and references. Based on these factors, we
recommend awarding the project to InControl Inc. for a base bid price of $95,541. This price is
significantly lower than the $336,000 estimate provided in the preliminary engineering report.
If the City Council opts to include the Wastewater Treatment Plant in the SCADA project, the
InControl Inc. bid alternate cost would be $83,710; however, approval of that cost is not being
requested at this time.
The SCADA construction project is expected to have a bid opening at the end of March 2021
with construction commencing in the summer/fall of 2021.
Budget Impact: The 2021 budget includes $1,630,000 for the SCADA upgrades in
2021 which is expected to be sufficient for this project.
II. Staff Workload Impact: Staff workload for primarily utility staff is anticipated to
be significant in coordinating with the integrator throughout the project.
STAFF RECOMMENDED ACTION
City staff recommends approval of authorizing InControl Inc. to provide for professional
services to perform integration services to the city's SCADA system for the water and sewer
utilities.
SUPPORTING DATA
A. Request for Proposals
B. Proposal Costs per Vendor
Monticello
Monticello City Hall 1763-295-2711 1505 Walnut St. I Suite 1 Monticello, MN 55362
Office of Public Works 1 763-295-3170 1 909 Golf Course Rd. Monticello, MN 55362
Department of Motor Vehicles 763-295-2712I119Third St. E. Monti cello, MN 55362
Hi -Way Liquors 1 763-295-3170 1 545 Highway 25 N. Monticello, MN 55362
FiberNet 763-314-0100 1 1186th St. W. Suite A Monticello, MN 55362
Monticello Community Center 763-295-2954 505 Walnut St, Suite 4 Monticello, MN 55362
REQUEST FOR PROPOSAL
CITY OF MONTICELLO, MN
CONTROL SYSTEMS PROGRAMMER FOR SCADA IMPROVEMENTS PROJECT
Date Issued: January 4, 2021
OVERVIEW
The City of Monticello, MN is issuing this request for proposal for professional services related to improving
the SCADA system for both the municipal water and wastewater systems.
The City is in the process of upgrading or replacing City wide SCADA system equipment and network, with
intent to improve communications and update PLC's. The sites currently communicate via a telephone
network. This network is quite limiting, and the equipment used is outdated and no longer produced. Due
to age of the equipment, the systems are in need for replacement.
The City of Monticello, Minnesota is issuing this Request for Proposal (RFP) for professional
services related to a Control Systems Programmer (CSP) for Supervisory Control and Data Acquisition
(SCADA) system improvements for their municipal water systems and wastewater collection systems. The
scope of work for this project includes professional programming services for all existing and new
programmable logic controllers (PLCs), operator interface terminals (OIT's), human -machine interfaces
(HMI's), communication/data equipment and SCADA PC -computer terminals for a complete and
operating new City-wide SCADA system. The work will extend to programming of other equipment such as
existing variable frequency drives, new SSRV starters, new flow meters, existing flow meters and other
existing and new programmable equipment. It is anticipated that the successful CSP firm will be retained
directly by the City under a professional services agreement for the scope of work outlined further below.
The scope covered by this RFP does not include hardware procurement and installation. The
City has hired Design Tree Engineering of Rogers, MN to develop plans, specifications, and scope
descriptions for bidding of the hardware portions of the project via a bidding delivery process.
Therefore, PLCs, network communication equipment, OIT's, personal computers (PCs) and all other
hardware for the project will be procured under a separate contract and, as such, providing such
hardware is not included within this scope. The CSP firm selected in association with this portion of the
project would not be precluded from bidding the hardware portions of the project, should they be
qualified and desire to do so.
The scope of the City's SCADA improvements project involves replacement, programming, and migration
of existing programmable logic controllers to Allen-Bradley programmable controllers, new Allen-Bradley
OIT's, new SCADA PC's, new SCADA laptop, connection to city wide fiber-optic network, along with other
improvements. Improvements project will include upgrades at 17 sites and an additional 10 buildings at the
Wastewater Treatment Facility.
CITY
Monticello
The City's existing sites include the following:
Wastewater Lift Station Sites:
1. Chelsea Road Lift Station
2. Chestnut Lift Station
3. East 39 Lift Station
4. Marvin Road Lift Station
5. Meadow Oaks Lift Station
6. Park Lift Station
7. Sunset Ponds Lift Station
Monticello City Hall 1763-295-2711 1505 Walnut St. I Suite 1 Monticello, MN 55362
Office of Public Works 1 763-295-317019096olf Course Rd. Monticello, MN 55362
Department of Motor Vehicles 1 763-295-27121 119Third St. E. Monticello, MN 55362
Hi -Way Liquors 1763-295-3170 1 545 Highway 25 N. Monticello, MN 55362
FiberNet 763-314-0100 1186th St, W, Suite A Monticello, MN 55362
Monticello Community Center 763-295-2954 505 Walnut St, Suite 4 Monticello, MN 55362
Water Distribution System Sites:
1.
0.8MG Tower
2.
1 MG Tower
3.
Wellhouse No.1
4.
Wellhouse No.2
5.
Wellhouse No.3
6.
Wellhouse No.4
7.
Wellhouse No.5
8.
Booster Station
9.
Reservoir
10.
Public Works Administration
Building
Map showing the locations of each of the sites:
Wastewater Treatment Facility:
1. Administration Building
2. Biofilter Building
3. Chemical Building
4. Compressor Building
5. Digestor Building
6. Generator Walk-in Enclosure
7. Headworks Building
8. Influent Building
9. Screw Press Building
10. Thickening Building
www.ci.monticello.mn.us
Monticello City Hall 1763-295-2711 1505 Walnut St. I Suite 1 Monticello, MN 55362
CITY O F Office of Public Works 1 763-295 3170 1 909 Golf Course Rd. Monticello, MN 55362
onti
�y� � Department of Motor Vehicles 763=295-2712 1 119Third St. E. � Monticello, MN 55362
M■/`,/� Hi -Way Liquors 170-295 3170 1 545 Highway 25 N. Monticello, MN 55362
FiberNet 763-314-0100 1186th St, W, Suite A Monticello, MN 55362
Monticello Community Center 763-295-2954 505 Walnut St, Suite 4 Monticello, MN 55362
PROJECT SCOPE
Proposing firm will be responsible for programming all programmable components and providing all
software related to the City-wide SCADA IMPROVEMENTS PROJECT.
a. Refer to the attached Control System Description for an overview of the work to be contained in the
improvements project. The attached description is an overview or summary of the work to be
provided. Control Systems Programmer will be responsible for providing all work for a complete and
operating SCADA system to meet the City's requirements whether it is specifically stated in the
overview or unintentionally omitted from it.
b. CSP will be responsible for programming of existing, temporary, and new equipment to maintain the
existing systems operations during construction.
c. CSP will coordinate work and schedules with the hardware provider. The CSP will be held responsible
for project schedule.
QUALIFICATIONS
Control Systems Programmer firm's proposal submittals will be evaluated on a points system, according to
the following criteria outlined below. Firms with higher rankings may then be selected for an interview short-
list for further evaluation by the City. Pending the results of the scoring system, City may forgo the interview
process and make project award based on the proposals.
PROPOSAL EVALUTATION
Control Systems Programmer firm's proposal submittals will be evaluated on a points system by a
committee assigned by the City on the basis of the below criteria. Respondents with higher rankings may
then be selected for an interview short-list for further evaluation by the City. Pending the results of the
scoring system, City may forgo the interview process and make project award based on the proposals.
Item Description
Possible
Points
Evaluated according to:
1 -Project Experience
20
Size and scope of similar projects
2 -Employees
10
Number of employees, employee experience, employee bios,
employee training, number of on-call/service employees, location
of employees
3 -Insurance
Pass/Fail
Ability to demonstrate insurance threshold
4 -Capacity
10
Ability to complete the work within the proposed schedule.
5 -Project Delivery
20
Demonstrate understanding of project scope of work, project
management standards and programming standards
6 -Training
10
Quality of training procedures and documentation
7 -Support
20
Demonstrate availability, capabilities, approach and how the City
will reach support staff.
8 -Hardware
20
Ability to replace damaged panel hardware, provide hardware
support, and available hardware in stock.
9 -Fees
20
Proposed lump sum amounts
10 -Hourly Rates
10
Rate table(s) for proposed staff to perform various tasks
Total Available Points: 140
r CITY OF
iMvonticeflo
1. Project Experience:
Monticello. City Hall 1763-295-2711 1505 Walnut St. I Suite 1 Monticello, MN 55362
Office of Public Works I 763-295-3170 1 909Golf Course Rd. Monti cello, MN 55362
Department of Motor Vehicles 1763-295-2712 I 119Third St. E, Monticello,MN55362
Hi -Way Liquors 1763-295 31701545 Highway 25 N. Monticello, MN 55362
HberNet 763-314-0100 118 6th St. W. Suite A Monticello, MN 55362
Monticello Community Center 763-295-2954 505 Walnut St, Suite 4 Monticello, MN 55362
The Control System Programmer firm will have configured, furnished, provided software development
services, and started -up at least three (3) successful governmental SCADA systems of similar or greater
complexity for water and/or wastewater systems in the states of Minnesota, Iowa, or Wisconsin within
the last 10 years. The systems presented for these criteria need not have been constructed all at once;
however, have been completely installed by the proposer. The systems shall be operational.
a. The project must be for a governmental organization, and the name of the governmental
organization must be provided. Provide the Owner's representative's name, title, and phone
number.
b. Provide general description of the project, including number and type of sites, data telemetry
types, as well as the software packages used.
c. Projects shall have used fiber telemetry between sites in a water and/or wastewater treatment
plant or system. Fiber networks may include dedicated fiber lines and the use of "public" fiber
optic data networks.
d. Demonstrate projects which proposer set-up and is actively managing telemetry network using
managed switches and firewalls to provide security and projection.
e. Projects should be configured using Allen Bradley PLCs & OIT's with workstations running FactoryTalk
or Wonderware software.
Employees:
Provide description regarding employees employed at firm and those who will be providing services for
this project and for future service work.
a. The names and titles of employees that will be used for this project and will be assigned for service
work. Provide resumes for each of the employees who will be directly involved with the project in a
technical capacity.
b. Identify the names of the full-time service personnel in the local office. Firms should have at least
three service technicians to be considered.
c. The number of years that each employee assigned to this Client has been an employee of the
proposing firm.
d. Indicate which personnel had responsibilities in relation to the three large projects submitted under
Item 1. Indicate the nature and duration of their involvement in the project.
e. Identify the office location of which the employee is assigned to.
f. For firms invited to an interview, the lead technician/programmer(s) whom will be assigned to this
project will be asked to attend and introduce themselves.
3. Insurance:
Provide certificates of insurance to show firm's insurance thresholds.
a. The candidate shall provide a certificate of general liability for not less than $5M.
b. provide certificate indicating that the candidate carries at least $1 M of professional errors and
omissions liability insurance.
CITY
Monticello
Monticello City Hall 1763-295-2711 1505 Walnut St, I Suite 1 Monticello, MN 55362
Office of Public Works 1763-2% 3170 1 909 6olf Course Rd. Monticello, MN 55362
Department of Motor Vehicles 1 763-295-2712 1 119Third St. E. Monticello, MN 55362
Hi -Way Liquors 1763-295 3170 1545 Highway 25 N. Monticello, MN 55362
FiberNet 763-314-0100 1 118 61h St, W. Suite R Monticello, MN 55362
Monticello Community Center 763-295-2954 505 Walnut St, Suite 4 Monticello, MN 55362
Capacity:
Provide statements of ability to complete project within the time frame identified above.
a. If time frame does not appear realistic, or proposing firm is unable to complete the project in the
allotted schedule, identify reasons to why and propose schedule which will work for the proposer.
Project Delivery:
Provide description on how the proposer intends to approach and complete the project.
a. Provide the proposer's understanding of the proposed scope of work.
b. Provide a description of the candidate's project management and project communications.
c. Describe the approach and execution of the project.
d. Provide samples of actual SCADA HMI screens programmed for the projects identified in item 1.
e. Provide documentation samples to develop the City of Monticello's understanding of the system
documentation process which will be used on this project.
f. Firms invited to interview will be asked to present a live demo from one of these project examples,
to be determined in consultation with the city.
g. Firms invited to interview may ask the technician/programmers what they view as critical items on
this project and their approach to a successful project.
Training:
Demonstrate training methods, procedures, and materials to be used in training the City's personnel in
operation and maintenance of the system.
7. Support:
Demonstrate the firm's ability to respond quickly to the City's needs when/if issues arise.
a. The proposer shall describe their "on call" system to handle system operational issues which may
arise during normal operation, for both software and hardware.
b. Describe approach to emergency and after-hours service calls.
c. Identify if firm has response time criteria.
8. Hardware:
a) Describe approach if faulty hardware is found to be a cause of an issue during a service call.
b) Indicate whether the candidate has the ability to take over support of the system hardware at a
future date, and if so, what would be the requirements for transferring the support.
c) Provide information regarding the candidate's support personnel regarding this aspect.
a. Quantify the spare part inventory of components and equipment maintained in house which may
be used on this project. Describe the accessibility to such pieces of equipment in times of which
City's equipment would fail and needs to be replaced.
b. Provide a detailed list of office and fabrication spaces. If available, provide evidence of in-house
UL approved shop for construction of both open and enclosed industrial control panels. If panel
fabrication is not conducted at the applicant's facility, provide supporting information of company
used for such work. Submit company background, years of experience, and other relevant
information which demonstrates the capabilities of the panel shop used and the quality of its
products.
CITY
� Monticello
9. Fees:
Monticello City Hall 1763-295-2711 1505 Walnut St. I Suite 1 Monticello, MN 55362
Office ofPublicWorks 1763-295-3170 1 909 Golf Course Rd. Monticello, MN 55362
Department of Motor Vehicles 1763-295-2712 1 119Third St. E. Monticello, MN 55362
Hi -Way Liquors 1763-295-3170 1 545 Highway 25 N. Monticello, MN 55362
FiberNet 763-314-0100 118 61h St. W. Suite A Monticello, MN 55362
Monticello Community Center 763-295-2954 505 Walnut St, Suite 4 Monticello, MN 55362
a. Provide the lump sum fee amount to complete the proposed system programmer scope of work
for the SCADA Improvements Project.
b. Proposal shall contain an alternate lump sum for all programming services related to the
Wastewater Treatment Facility. Base lump sum amount shall contain all work related to the Water
System and Sanitary Lift Stations.
10. Hourly Rates:
a. Provide hourly rates that the proposer will provide for this project, including premium time
multipliers, for the employees as outlined above.
b. Provide multiple columns if rates differ from the rates provided in l O.a. Rates may differ pending
the type of work and time of day such services are provided, such as service calls, providing
quotations/fees, work during non -business hours, and other rate tables which may apply.
c. Provide a quotation of future rate increases, in the form of a percentage rate increase guarantee
for the next 5 years, which will become part of the professional services contract with the City for
the successful proposer.
PROPOSAL PREPARATION AND EXECUTION
1. Only complete and accurate information may be included in the application. If it is later discovered
that any material information given in response to this RFP or to any request for supplement, clarifying
or additional information was provided by an applicant, knowing such information to be false, it shall
be grounds for immediate disqualification.
2. The City may disqualify a proposing firm if the project referral contacts are unreachable or provide an
un -supportive response.
3. The Owner shall have and retain any other remedies provided by law.
4. The City reserves the right to reject any and all proposals or to request additional information from any
or all of the proposing firms.
5. The Owner may select to award multiple proposers if they choose to do so.
6. The City of Monticello reserves the right to award the professional services work to the firm that, in the
City's opinion, provides the needed expertise, the needed capabilities, best value for this project or
long-term value to the City.
CITY
�
Monticello
Monticello City Hall 1763-295-2711 1505 Walnut St. I Suite 1 Monticello, MN 55362
Office of Public Works 1763-295 31701 909Golf Course Rd. Monticello, MN 55362
Department of Motor Vehicles 1763-295-2712 I 119Third St. E, Monticello,MN55362
Hi -Way Liquors 1763-295 31701545 Highway 25 N. Monticello, MN 55362
HberNet 763-314-0100 118 6th St. W. Suite A Monticello, MN 55362
Monticello Community Center 763-295-2954 505 Walnut St, Suite 4 Monticello, MN 55362
SUBMISSION REQUIREMENTS
Each proposal must be submitted by email or as a hardcopy.
Email: Email shall be sent to the appropriate contact(s). Document shall be attached to the email as a
pdf format. Subject line in the email shall read: PROPOSAL FOR: CONTROL SYSTEMS PROGRAMMER FOR
SCADA IMPROVEMENTS PROJECT
2. Hardcopy: Documents shall be enclosed in a sealed envelope, addressed to the Owner. The package
containing the Application must be clearly marked on the outside as 'PROPOSAL FOR: CONTROL
SYSTEMS PROGRAMMER FOR SCADA IMPROVEMENTS PROJECT." Along with the paper copy shall be a
USB hasp device with a pdf of the same document saved to the device which would be accessible to
the City staff.
3. Signature: an officer of the company shall provide their signature at the conclusion the proposal,
representing that the submitted information is complete and true, and that company is committed to
fulfilling the responsibilities for a complete and operational city-wide SCADA software system if selected
for the project.
4. List all current litigation in which the Applicant is a defendant or where the Applicant has been asked
to discontinue their services without completion.
5. The qualifications response should be concise and limited to a maximum of 40 - 8.5" x 1 1 " pages with a
font size no smaller than 1 1 -point. The cover, cover letter, and table of contents are to be included in
the total page count.
TENATIVE SCHEDULE
The anticipated schedule for the selection of a Control Systems Programmer includes these tentative
milestone dates:
January 4Th - Issue/Post CSP RFP
January 13Th - Questions/Inquiries Due
January 15Th - Issue of Response to Questions/Inquiries
January 18Th - Receive Proposals
January 20Th -28Th - Interview select firms
February 4Th - Recommendation and Council materials prepared
February 8Th - Council Approval for Award
CITY
Monticello
Monticello City Hall 1763-295-2711 1505 Walnut St. I Suite 1 Monticello, MN 55362
Office of PublicWorks 1763-295-3170 1 909 Golf Course Rd. Monticello, MN 55362
Department of Motor Vehicles 1763-295-2712 1 119Third St. E. Monticello, MN 55362
Hi -Way Liquors 1763-295-3170 1 545 Highway 25 N. Monticello, MN 55362
FiberNet 763-314-0100 118 61h St. W. Suite A Monticello, MN 55362
Monticello Community Center 763-295-2954 505 Walnut St, Suite 4 Monticello, MN 55362
Proponents shall submit any questions about this RFP in writing for City of Monticello's consideration. The
City of Monticello and it's representative at their sole discretion, may or may not choose to provide such
information. If a response is made, the response will be in writing with copies posted in the same location as
this RFP.
Inquiries relating to this RFP must be submitted via email to:
Aaron Mueller
Design Tree Engineering
Email: arm@DTE-LS.com
Applicants in response to this RFP shall have documents delivered before 1:30PM local time on
January 18Th, 2021. Documents shall be addressed to:
Matt Leonard, P.E.
Public Works Director/City Engineer
City of Monticello
505 Walnut Street
Monticello, MN 55362
Email: Matt.leonard@ci.monticello.mn.us
ATTACHMENT NO.1
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION
1.1 SUMMARY
A. This document is a description of all work to be completed under the SCADA Improvements
project. All work, both programming and hardware installations are referred to in this
document to provide the Control Systems Programmer (CSP) context of what modifications
are to be provided at each of the existing sites.
B. Under the Control Systems Programmer RFP, the CSP will be responsible for programming of
all systems and to provide all SCADA system software. SCADA system software to include, but
not limited to: PLC programming software, HMI/OIT software, software required for network
hardware, SCADA PC software, and all other software required for a fully functioning SCADA
system.
C. All hardware will be provided under a separate Contract. Awarded systems programmer shall
be responsible for sequencing of construction in order to maintain existing systems
notifications and operations until the new equipment is put into operation and able to take
over functionality and provide alarm notifications.
D. Control Systems Programmer shall provide all programming required for a complete and
operational city wide SCADA system.
1,2 OVERVIEW OF CONTROL SYSTEM
A. City of Monticello is installing a new City wide SCADA system. The existing system which is
composed of various control components and telephone line communications will be
removed. The majority of the water system sites utilizes AUTOCON equipment. Most of the
lift stations utilize US Filter proprietary controllers.
B. New SCADA system is to allow City control and monitoring of the remote sites of the Water
Distribution System, Sanitary Lift Stations, and the Wastewater Treatment Plant. City shall be
able to control and monitor equipment at all sites included in the project scope.
C. Communication between sites will be via a fiber internet connection provided by
Fibernet/Arvig whom is providing a dedicated IP address and a fiber optic service at each site.
SCADA system shall communicate over this network and be provided with security to prevent
unwanted traffic and hackers from accessing the network.
1. Communication between buildings at the Wastewater Treatment Facility will be via a
dedicated private fiber optic cable network.
D. Documentation of existing control systems is minimal. Systems Programmer shall assume
there are no diagrams or documentation to use to determine existing layouts and
modifications needed. Systems programmer shall work with the awarded hardware provider
to review each site individually to determine the specific modifications needed for each site.
1.3 ALTERNATES
A. All work associated to the upgrades at the Wastewater Treatment Facility shall be included in
this alternate lump sum bid item. Work to include, but not limited to, programming, PC
software upgrades and new PC software as needed for a complete SCADA upgrade and
operational SCADA system.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 1
1.4 0.8MG WATER STORAGE TANK CONTROLS
A. Provide anew control panel to control, monitor and communicate the water tower levels and
equipment to the water collection SCADA system.
B. The tower level will be used to control the wells and reservoir.
C. Tower Water Level:
A new pressure transducer shall be mounted to the tap at the water main. The pressure
transducer will output a 4-20mA signal proportional to the measured water pressure/level
in the tower.
2. RTU PLC shall monitor the 4-20mA output. The active water tower level shall be displayed
on the SCADA screens in feet above grade to the nearest 0.1ft.
3. Operator shall use the SCADA screens to enter a HIGH TOWER LEVEL and LOW TOWER
LEVEL adjustable setpoints. If the water tower rises or falls to these level setpoints the
SCADA system shall signal an alarm.
D. Low Temperature Alarm:
1. PLC shall monitor a low temp t -stat located in the valve vault. If the temperature drops to
the thermostat set point, the SCADA system shall signal a LOW TEMP ALARM.
2. PLC shall monitor an existing temperature sensor located on the main water line in the
vault. The transmitter produces an analog signal proportional to the sensed temperature
of the water in the main.
a. The measured temperature shall be displayed on the SCADA system.
b. Operator shall use the SCADA screens to enter a WATER LOW TEMP ALARM setpoint.
If the measured temperature falls to this setpoint, SCADA system shall generate the
alarm.
E. Power Fail:
1. A UPS shall be provided to provide back-up power to the control circuit.
2. A relay shall be provided ahead of the UPS to indicate control power failure.
3. Upon a utility power failure, the SCADA system shall signal a POWER FAIL Alarm.
4. PLC shall monitor an alarm contact at the UPS. SCADA system shall signal an alarm upon
activation of the contact.
Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
G. Intrusion Alarm:
A new door contact is to be provided at the vault access hatch, the tank ladder access
door and the new control panel door(s).
Operator shall use the OIT at the control panel to enter their user passcode to disable the
intrusion alarm. If the user code is not entered prior to an operator adjustable time delay
expires after the door contact signal is activated, the SCADA system shall signal an
INTRUSION ALARM
H. Floor Flood Alarm:
1. A floor flood float is to be provided in the valve vault. Upon activation of the float, the PLC
shall indicate a VALVE VAULT FLOOD ALARM.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 2
I. Tower Lights:
1. An existing timeclock located in the vault controls the tower lights. Relocate this
timeclock to the new RTU panel.
J. Summary of points and alarms to be displayed on the SCADA system as described above.
Contractor shall review control description as list may not include all points and alarms as
specified above:
1. Tank level
2. Valve vault low temperature alarm
3. Valve vault water main temperature and alarm
4. Valve vault flood alarm
5. Intrusion alarms
6. Utility power fail
7. Control power failure.
8. UPS alarm.
9. PLC/Communication failure
K. Summary of control points and setpoints to be operator adjustable via the SCADA system
screens. Contractor shall review control description as list may not include all timers, delays
and other points as specified above:
1. Tank low and high level alarm
2. Tank fill/full setpoints.
3. Valve vault water main temperature low alarm setpoint.
1.5 1MG WATER STORAGE TANK CONTROLS
A. Provide modifications to the existing control panel to control, monitor and communicate the
water tower levels and equipment to the water collection SCADA system.
A. The tower level will be used to control the wells and reservoir.
B. Tower Water Level:
1. An existing pressure transducer mounted in the valve vault is monitored at the control
panel. The pressure transducer outputs a 4-20mA signal proportional to the measured
water level/pressure in the tower.
2. PLC shall monitor the 4-20mA output. The active water tower level shall be displayed on
the SCADA screens in feet above grade to the nearest 0.1ft.
3. Operator shall use the SCADA screens to enter a HIGH TOWER LEVEL and LOW TOWER
LEVEL adjustable setpoints. If the water tower rises or falls to these level setpoints the
SCADA system shall signal an alarm.
C. Tank Mixer:
1. An existing physical Hand -Off -Auto selector switch is provided at the RTU.
a. Hand: the mixer would run regardless the status of the PLC.
b. Off: the mixer would not operate.
c. Auto: the local PLC and SCADA system will offer control of the mixer.
2. A simulated Hand -Off -Auto selector switch shall be made available at the local RTU OIT,
SCADA PC screens, and SCADA master OIT's.
a. Hand: The SCADA system will require the mixer to operate.
b. Off: The SCADA system will not require the mixer to operate.
c. Auto: The SCADA system will operate the mixer as described below.
3. Auto (PLC) Control:
a. Operator may select two control modes, Timed or Temperature.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 3
1) Timed: the operator shall be able to set a schedule and time intervals for mixer
operation and run times.
2) Temperature: the operator shall be able to select a low tank temperature set
point and if the temperature reaches this point the mixer shall run until the
temperature in the tank reaches an adjustable pump off temperature set point.
a) Operator may select a controlling temperature transducer, riser or tank, or
choose for the SCADA system to use the lowest temperatures measured from
all transducers.
4. SCADA system shall monitor the status of the physical HOA. The position of the switch
shall be displayed on the SCADA screens.
5. PLC shall monitor a mixer failure signal. Provide CT's at the RTU on the mixer pump feeder
cables to monitor motor run status, if motor is not running when it is required to operate,
SCADA system shall signal and alarm. SCADA screens shall display mixer run status and
total run time.
D. Low Temperature Alarm:
1. PLC shall monitor an existing low temperature thermostat on the side of the control panel.
If the temperature drops to the thermostat set point, the SCADA system shall signal a
TOWER BASE LOW TEMP ALARM.
2. PLC shall monitor an existing low temperature thermostat in the valve vault. If the
temperature drops to the thermostat set point, the SCADA system shall signal a VALVE
VAULT LOW TEMP ALARM.
3. PLC shall monitor an existing tank temperature transmitter and display the measured
temperature on the SCADA screens. SCADA system shall activate a LOW TANK TEMP
alarm if tank temperature reaches an operator adjustable Low Tank Temp setpoint.
4. PLC shall monitor an existing riser temperature transmitter and display the measured
temperature on the SCADA screens. SCADA system shall activate a LOW RISER TEMP
alarm if riser temperature reaches an operator adjustable Low Riser Temp setpoint.
5. Setpoints shall be adjustable via the SCADA screens.
E. Power Fail:
1. A UPS shall be provided to provide back-up power to the control circuit.
2. A relay shall be provided ahead of the UPS to indicate control power failure.
3. Upon a utility power failure, the SCADA system shall signal a POWER FAIL Alarm.
4. PLC shall monitor an alarm contact at the UPS. SCADA system shall signal an alarm upon
activation of the contact.
Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
G. Intrusion Alarm:
1. Two existing door contacts are monitored at the control panel: pedestrian door and
overhead door. The new PLC shall monitor these contacts.
2. Operator shall use the OIT at the control panel to enter their user passcode to disable the
intrusion alarm. If the user code is not entered prior to an operator adjustable time delay
expires after the door contact signal is activated, the SCADA system shall signal an
INTRUSION ALARM.
3. Upon an intrusion alarm, existing strobe light on control panel shall flash and existing
alarm horn shall activate.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 4
a. Provide a button on the SCADA screens to allow operator to disable the alarm horn.
4. Intrusion alarm silence pushbutton on the control panel door shall be removed.
H. CCTV Cameras
1. An existing CCTV camera system is provided at the tower. The camera DVR and monitor is
located in the control panel. Connect the DVR to the data network. Provide programming
on the SCADA PC to allow the operator to change to the appropriate application to view
and control the DVR.
2. System programmer shall work with the City to assist them in purchasing the required
software applications from the DVR manufacturer. City will pay for such software outside
of this contract.
3. System programmer shall provide the necessary network setup and programming to
connect the DVR to the network and allow for remote access to monitor and control the
cameras.
Summary of points and alarms to be displayed on the SCADA system as described above.
Contractor shall review control description as list may not include all points and alarms as
specified above:
1. Tank level
2. Position of HOA switches
3. Mixer run and fail
4. Rooms low temperature alarm
S. Tank and riser temperature
6. Power failure.
7. UPS alarm.
8. Intrusion alarms and bypass
9. PLC/Communication failure
J. Summary of control points and setpoints to be operator adjustable via the SCADA system
screens. Contractor shall review control description as list may not include all timers, delays
and other points as specified above:
1. Tank low and high level alarm
2. Tank fill/full setpoints.
3. Mixer control mode, timer/schedule setpoints, temperature setpoints.
4. Tank and riser low temp alarm, controlling sensors selection.
1.6 WELL NO. 1 AND 2 CONTROLS
A. A Hand -Off -Auto selector switch is to be provided on the RTU cabinet door and removed from
the existing motor starter panel or MCC. The switch shall offer the following functions:
1. Hand: The well pump will be required to operate regardless the state of the PLC.
2. Off: The well pump will not operate.
3. Auto: The well pump will be controlled by the SCADA PLC's.
4. The position of the selector switch shall be monitored and displayed via the SCADA
system.
5. SCADA system shall generate an alarm if the switch is turned to the Manual or Off position
and left in this position for an operator adjustable amount of time.
B. A simulated Hand -Off -Auto selector switch shall be provided at the SCADA interface screens
for each well. The switch shall offer the following functions:
1. Hand: The PLC shall require the well pump to operate.
2. Off: The PLC will not require the well pump to operate.
3. Auto: The PLC shall operate the well pump as described in this section.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 5
C. Auto (PLC) Control:
1. Existing well pump controllers are SSRV starters of different manufacturers.
2. Wells 1, 2 and 5 shall be used to provide water to the distribution system. The operator
shall use the controlling tank level to set lead, lag and lag -lag setpoints, along with
controlling the well pump alternation sequence.
3. Tank Level:
a. Operator may select which tower to use as the controlling water storage tank, either
0.81VIG or 1MG tower.
b. Operator will enter level setpoints for LEAD WELL ON LEVEL, LAG WELL ON LEVEL,
LAG -LAG WELL ON LEVEL, TANK FILL STOP LEVEL.
1) Lead setpoint: If the controlling tank level falls to this setpoint for an operator
adjustable amount of time, the SCADA system shall require the lead well pump to
operate.
2) Lag setpoint: If the controlling tank level continues to fall to this setpoint for an
operator adjustable amount of time, the SCADA system shall require the second
or lag well pump to operate.
3) Lag -Lag setpoint: If the controlling tank level continues to fall to this setpoint for
an operator adjustable amount of time, the SCADA system shall require the third
or lag -lag well pump to operate.
4) Fill stop setpoint: When the controlling tank level rises to this setpoint for an
operator adjustable amount of time the SCADA system shall discontinue the
required signal to the running well pumps. SCADA system shall discontinue the
running well pumps sequentially with an operator adjustable time delay between
each well pump shutting down.
4. Well pumps 1, 2 and 5 shall automatically alternate lead duty every cycle. Operator shall
be able to set the automatic alternation sequence, select a manual alternation, and
remove a pump from the alternation sequences via the SCADA screens.
D. Pressure Reducing Valve:
1. Prior to a pump start, the pump's discharge valve water solenoid shall be energized,
opening the valve. The existing control of this valve is provided via relay logic at the motor
starters. The relay logic and PLC control of the valve shall be provided at the new RTU
panel.
2. When the valve is confirmed open via an existing limit switch monitoring the valve
position, the motor shall be allowed to operate. The new RTU shall monitor this limit
switch.
3. This control shall be offered anytime the pump is required to run, regardless if by SCADA
or local Hand switch.
4. The valve solenoid shall remain energized while the pump is required to operate. When
the pump is no longer operating the solenoid shall be deenergized.
E. Chemical Feed:
An existing Chemical feed HOA is provided remote to the existing control panel. A Hand -
Off -Auto selector switch is to be provided on the RTU cabinet door and removed from the
existing motor starter panel or MCC. The switch shall offer the following functions:
a. Hand: The chemical feed will be required to operate regardless the state of the well
pump and PLC.
b. Off: The chemical feed will not operate.
c. Auto: The chemical feed shall operate when the well pump is confirmed to be running.
d. The position of the selector switch shall be monitored and displayed via the SCADA
system.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 6
e. SCADA system shall generate an alarm if the switch is turned to the Manual or Off
position and left in this position for an operator adjustable amount of time.
The Chemical Feed HOA shall be used for all chemicals at the facility, except the Chlorine.
Chemicals include:
a. Fluoride
b. Polyphosphate
Auto Control
a. When the well pump is operating, and an operator selected minimum flow rate is
reached, the SCADA system shall signal the chemical pumps to operate.
1) Operator shall use the SCADA screens to enter an adjustable CHEM FEED MIN
FLOW RATE setpoint. When the measured discharge flow rate reaches the
minimum flow rate setpoint, the chemical feed shall be required to operate.
b. When required to operate, the PLC shall control the power to the receptacle(s) of
which the chemical feed pump is plugged into.
c. When the well pump required signal is discontinued or the minimum flow rate is not
reached, the chemical feed shall discontinue operation.
F. Chlorine Feed:
An existing Chlorine Feed HOA is provided remote to the existing control panel. A Hand -
Off -Auto selector switch is to be provided on the RTU cabinet door and removed from the
existing motor starter panel or MCC. The switch shall offer the following functions:
a. Hand: The chlorinel feed will be required to operate regardless the state of the well
pump and PLC.
b. Off: The chlorine feed will not operate.
c. Auto: The chlorine feed shall operate when the well pump is confirmed to be running.
d. The position of the selector switch shall be monitored and displayed via the SCADA
system.
e. SCADA system shall generate an alarm if the switch is turned to the Manual or Off
position and left in this position for an operator adjustable amount of time.
Auto Control
a. When the well pump is operating, and an operator selected minimum flow rate is
reached, the SCADA system shall signal the chlorine booster pump to operate.
1) Operator shall use the SCADA screens to enter an adjustable CHEM FEED MIN
FLOW RATE setpoint. When the measured discharge flow rate reaches the
minimum flow rate setpoint, the chlorine feed shall be required to operate.
b. When required to operate, the PLC shall control the power to the receptacle(s) of
which the booster pump is plugged into.
c. When the well pump required signal is discontinued or the minimum flow rate is not
reached, the chlorine feed shall discontinue operation.
G. Chlorine Detector:
1. The control system shall monitor a dry contact at the existing chlorine gas detector. Upon
activation of this contact, the SCADA system shall signal a CHLORINE LEAK ALARM.
H. Flow Rate:
The existing propeller style flow meter is to be replaced with a new magnetic flow meter
to monitor the pumping rate of the well pump.
The RTU shall monitor a 4-20mA signal from the well pump flow meter which indicates the
active flow rate.
The RTU shall monitor a 0-10V pulse signal from the well pump flow meter which indicates
total flow count.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 7
4. Active flow rate, daily flow rate and accumulated total flow for each well shall be
displayed on the SCADA system.
a. Provide a reset button on the SCADA system to allow the operator to reset the total
flow rate. A confirm message must appear to verify the Operator wants to reset the
flow total and the button was not hit in error.
5. Operator shall utilize the flow meter as proof of well pump running and chemical feed as
mentioned above. If the well pump is required to be operating, and a minimum flow
setpoint is not reached after an operator adjustable amount of time, the SCADA system
shall signal a WELL PUMP FLOW alarm.
Pressure Monitor:
The existing pressure sensor at each well site is to be replaced with a new pressure
transducer. The pressure transducer is to be monitored at each well location. Transducer
shall generate a 4-20mA signal proportional to sensed water pressure in the water main.
SCADA system monitor, trend and display this signal.
Operator shall enter a HIGH and LOW PRESSURE ALARM setpoint via the SCADA screens.
a. High Pressure Alarm: If the pressure reaches the high level setpoint for an adjustable
amount of time, the SCADA system shall signal an alarm and shut down the well pump
if it is running.
b. Low Pressure Alarm: If the pressure falls to the low pressure level setpoint for an
adjustable amount of time, the SCADA system shall signal an associated alarm.
Well Pump Run Monitoring:
1. The PLC system shall monitor motor controller auxiliary contacts or outputs for indication
of run/fail status and for run time accumulation.
2. A digital accumulated run time shall be provided for each well pump and displayed on the
SCADA screens. PLC shall track run anytime the pump is running.
a. Provide a reset button on the SCADA system to allow the operator to reset a pump's
run time meter. A confirm message must appear to verify the Operator wants to reset
the total and the button was not hit in error.
K. A well pump fail alarm shall be initiated by the following means:
1. Run signal is not received by the PLC after a preset time delay when the pump is required
to operate.
2. Valve limit switch is not activated after a preset time delay when the pump is required to
operate.
3. The minimum flow rate is not achieved.
4. By other means as mentioned in this description.
L. Low Temp Alarm:
1. The following rooms are to be provided with a low temperature thermostat. If the
temperature of the room falls to the thermostat setting the SCADA system shall signal a
ROOM LOW TEMPERATURE ALARM:
a. Pump Room
b. Chemical Room (Well No.2 only)
This alarm shall not shut off the well pumps or chemical feed systems.
M. Floor Flood Alarm:
1. The following rooms are to be provided with a floor flood float. Upon activation of the
float, the PLC shall indicate a ROOM FLOOD ALARM:
a. Pump Room
b. Chemical Room (Well No.2 only)
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 8
2. Upon activation of a flood alarm, the SCADA system shall shutdown the running well
pump and chemical feed pumps.
N. Intrusion Alarm:
1. A new door contact is to be provided at each building door and roof hatch. Each door
contact is to be monitored by the control panel.
2. Operator shall use the OIT at the control panel to enter their user passcode to disable the
intrusion alarm. If the user code is not entered prior to an operator adjustable time delay
expires after the door contact signal is activated, the SCADA system shall signal an
INTRUSION ALARM
O. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided at each site to provide back-up power to the control circuit.
2. A relay shall be provided ahead of the UPS to indicate control power failure.
3. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
4. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
P. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
Q. Summary of points and alarms to be displayed on the SCADA system as described above.
Contractor shall review control description as list may not include all points and alarms as
specified above:
1. Physical HOA's position and position alarm
2. Motor running statuses.
3. Well motor daily runtime
4. Well motor daily # of starts
5. Motor total runtimes
6. Motor failure alarms
7. Active flow rate
8. Daily total flow
9. Accumulative total flow
10. Active pressure
11. Discharge valve position
12. Room low temp alarms
13. Rooms floor flood alarms
14. Chlorine leak alarm.
1S. Control power failure.
16. UPS alarm.
17. PLC/Communication failure
R. Summary of control points and setpoints to be operator adjustable via the SCADA system
screens. Contractor shall review control description as list may not include all timers, delays
and other points as specified above:
1. Simulated HOA switches
2. Controlling tank
3. Controlling tank levels
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 9
4. Well minimum flow setpoints
5. Well pressure setpoints
6. Pump restart delay
7. Pump shutdown delay
8. Well pump alternator
9. Alarm acknowledge
1.7 WELL NO. 5 CONTROLS
A. A Hand -Off -Auto selector switch is to be provided on the RTU cabinet door and removed from
the existing motor starter at the MCC. The switch shall offer the following functions:
1. Hand: The well pump will be required to operate regardless the state of the PLC.
2. Off: The well pump will not operate.
3. Auto: The well pump will be controlled by the SCADA PLC's.
4. The position of the selector switch shall be monitored and displayed via the SCADA
system.
5. SCADA system shall generate an alarm if the switch is turned to the Manual or Off position
and left in this position for an operator adjustable amount of time.
B. A simulated Hand -Off -Auto selector switch shall be provided at the SCADA interface screens
for each well. The switch shall offer the following functions:
1. Hand: The PLC shall require the well pump to operate.
2. Off: The PLC will not require the well pump to operate.
3. Auto: The PLC shall operate the well pump as described in this section.
C. Auto (PLC) Control:
1. Existing well pump controller is an SSRV starter.
2. Wells 1, 2 and 5 shall be used to provide water to the distribution system. The operator
shall use the controlling tank level to set lead, lag and lag -lag setpoints, along with
controlling the well pump alternation sequence.
3. Tank Level:
a. Operator may select which tower to use as the controlling water storage tank, either
0.81VIG or 1MG tower.
b. Operator will enter level setpoints for LEAD WELL ON LEVEL, LAG WELL ON LEVEL,
LAG -LAG WELL ON LEVEL, TANK FILL STOP LEVEL.
1) Lead setpoint: If the controlling tank level falls to this setpoint for an operator
adjustable amount of time, the SCADA system shall require the lead well pump to
operate.
2) Lag setpoint: If the controlling tank level continues to fall to this setpoint for an
operator adjustable amount of time, the SCADA system shall require the second
or lag well pump to operate.
3) Lag -Lag setpoint: If the controlling tank level continues to fall to this setpoint for
an operator adjustable amount of time, the SCADA system shall require the third
or lag -lag well pump to operate.
4) Fill stop setpoint: When the controlling tank level rises to this setpoint for an
operator adjustable amount of time the SCADA system shall discontinue the
required signal to the running well pumps. SCADA system shall discontinue the
running well pumps sequentially with an operator adjustable time delay between
each well pump shutting down.
4. Well pumps 1, 2 and 5 shall automatically alternate lead duty every cycle. Operator shall
be able to set the automatic alternation sequence, select a manual alternation, and
remove a pump from the alternation sequences via the SCADA screens.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 10
a. If a pump fails, the next pump in the sequence shall be moved into the active duty
cycle.
D. Pressure Reducing Valve:
1. Prior to a pump start, the pump's discharge valve water solenoid shall be energized,
opening the valve. The existing control of this valve is provided via relay logic at the motor
starters. The relay logic and PLC control of the valve shall be provided at the new RTU
panel.
2. When the valve is confirmed open via an existing limit switch monitoring the valve
position, the motor shall be allowed to operate. The new RTU shall monitor this limit
switch.
3. This control shall be offered anytime the pump is required to run, regardless if by SCADA
or local Hand switch.
4. The valve solenoid shall remain energized while the pump is required to operate. When
the pump is no longer operating the solenoid shall be deenergized.
E. Chemical Feed:
A Hand -Off -Auto selector switch is to be provided on the RTU cabinet. The switch shall
offer the following functions:
a. Hand: The chemical feed will be required to operate regardless the state of the well
pump and PLC.
b. Off: The chemical feed will not operate.
c. Auto: The chemical feed shall operate when the well pump is confirmed to be running.
d. The position of the selector switch shall be monitored and displayed via the SCADA
system.
e. SCADA system shall generate an alarm if the switch is turned to the Manual or Off
position and left in this position for an operator adjustable amount of time.
The Chemical Feed HOA shall be used for all chemicals at the facility, except the Chlorine.
Chemicals include:
a. Fluoride
b. Polyphosphate
Auto Control
a. When the well pump is operating, and an operator selected minimum flow rate is
reached, the SCADA system shall signal the chemical pumps to operate.
1) Operator shall use the SCADA screens to enter an adjustable CHEM FEED MIN
FLOW RATE setpoint. When the measured discharge flow rate reaches the
minimum flow rate setpoint, the chemical feed shall be required to operate.
b. When required to operate, the PLC shall control the power to the receptacle(s) of
which the chemical feed pump is plugged into.
c. When the well pump required signal is discontinued or the minimum flow rate is not
reached, the chemical feed shall discontinue operation.
F. Chlorine Feed:
An existing Chlorine Feed HOA is provided remote to the existing control panel. A Hand -
Off -Auto selector switch is to be provided on the RTU cabinet door and removed from the
existing motor starter panel or MCC. The switch shall offer the following functions:
a. Hand: The chlorine feed will be required to operate regardless the state of the well
pump and PLC.
b. Off: The chlorine feed will not operate.
c. Auto: The chlorine feed shall operate when the well pump is confirmed to be running.
d. The position of the selector switch shall be monitored and displayed via the SCADA
system.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 11
e. SCADA system shall generate an alarm if the switch is turned to the Manual or Off
position and left in this position for an operator adjustable amount of time.
Auto Control
a. When the well pump is operating, and an operator selected minimum flow rate is
reached, the SCADA system shall signal the chlorine booster pump to operate.
1) Operator shall use the SCADA screens to enter an adjustable CHEM FEED MIN
FLOW RATE setpoint. When the measured discharge flow rate reaches the
minimum flow rate setpoint, the chlorine feed shall be required to operate.
b. When required to operate, the PLC shall control the power to the receptacle(s) of
which the booster pump is plugged into.
c. When the well pump required signal is discontinued or the minimum flow rate is not
reached, the chlorine feed shall discontinue operation.
G. Chlorine Detector:
1. The control system shall monitor a dry contact at the existing chlorine gas detector. Upon
activation of this contact, the SCADA system shall signal a CHLORINE LEAK ALARM.
H. Flow Rate:
1. The existing propeller style flow meter is to be replaced with a new magnetic flow meter
to monitor the pumping rate of the well pump.
2. The RTU shall monitor a 4-20mA signal from the well pump flow meter which indicates the
active flow rate.
3. The RTU shall monitor a 0-10V pulse signal from the well pump flow meter which indicates
total flow count.
4. Active flow rate, daily flow rate and accumulated total flow for each well shall be
displayed on the SCADA system.
a. Provide a reset button on the SCADA system to allow the operator to reset the total
flow rate. A confirm message must appear to verify the Operator wants to reset the
flow total and the button was not hit in error.
5. Operator shall utilize the flow meter as proof of well pump running and chemical feed as
mentioned above. If the well pump is required to be operating, and a minimum flow
setpoint is not reached after an operator adjustable amount of time, the SCADA system
shall signal a WELL PUMP FLOW alarm.
Pressure Monitor:
The existing pressure sensor at the well house is to be replaced with a new pressure
transducer. The pressure transducer is to be monitored at each well location. Transducer
shall generate a 4-20mA signal proportional to sensed water pressure in the water main.
SCADA system monitor, trend and display this signal.
Operator shall enter a HIGH and LOW PRESSURE ALARM setpoint via the SCADA screens.
a. High Pressure Alarm: If the pressure reaches the high level setpoint for an adjustable
amount of time, the SCADA system shall signal an alarm and shut down the well pump
if it is running.
b. Low Pressure Alarm: If the pressure falls to the low pressure level setpoint for an
adjustable amount of time, the SCADA system shall signal an associated alarm.
Well Pump Run Monitoring:
1. The PLC system shall monitor motor controller auxiliary contacts or outputs for indication
of run/fail status and for run time accumulation.
2. A digital accumulated run time shall be provided for each well pump and displayed on the
SCADA screens. PLC shall track run anytime the pump is running.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 12
a. Provide a reset button on the SCADA system to allow the operator to reset a pump's
run time meter. A confirm message must appear to verify the Operator wants to reset
the total and the button was not hit in error.
K. A well pump fail alarm shall be initiated by the following means:
1. Run signal is not received by the PLC after a preset time delay when the pump is required
to operate.
2. Valve limit switch is not activated after a preset time delay when the pump is required to
operate.
3. The minimum flow rate is not achieved.
4. By other means as mentioned in this description.
L. Low Temp Alarm:
1. Existing low temperature thermostats are provided in the rooms listed below and are
monitored by the existing control panel. These signals are to be monitored by the new
control panel. If the temperature of the room falls to the thermostat setting the SCADA
system shall signal a ROOM LOW TEMPERATURE ALARM:
a. Pump Room
b. Chlorine Room
c. Chemical Room
d. Generator Room
2. This alarm shall not shut off any equipment or prevent any equipment from operating.
M. Floor Flood Alarm:
Existing floor flood float is provided in the pump room and is monitored by the existing
control panel. This signals is to be monitored by the new control panel. If the float is
activated, the SCADA system shall signal a PUMP ROOM FLOOD ALARM:
The following rooms are to be provided with a NEW floor flood float. Upon activation of
the float, the PLC shall indicate a ROOM FLOOD ALARM:
a. Chemical Room
Upon activation of a flood alarm, the SCADA system shall shutdown the running well
pump and chemical feed pumps.
N. Intrusion Alarm:
1. Five existing door contacts are monitored at the control panel: Pump room, chlorine
room, chemical room, generator room and roof hatch. The new PLC shall monitor these
contacts.
2. Operator shall use the OIT at the control panel to enter their user passcode to disable the
intrusion alarm. If the user code is not entered prior to an operator adjustable time delay
expires after the door contact signal is activated, the SCADA system shall signal an
INTRUSION ALARM.
O. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided at each site to provide back-up power to the control circuit.
2. A relay shall be provided ahead of the UPS to indicate control power failure.
3. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
4. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
P. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 13
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
Q. Summary of points and alarms to be displayed on the SCADA system as described above.
Contractor shall review control description as list may not include all points and alarms as
specified above:
1. Physical HOA's position and position alarm
2. Motor running statuses.
3. Well motor daily runtime
4. Well motor daily # of starts
5. Motor total runtimes
6. Motor failure alarms
7. Active flow rate
8. Daily total flow
9. Accumulative total flow
10. Active pressure
11. Discharge valve position
12. Room low temp alarms
13. Rooms floor flood alarms
14. Chlorine leak alarm.
1S. Control power failure.
16. UPS alarm.
17. PLC/Communication failure
R. Summary of control points and setpoints to be operator adjustable via the SCADA system
screens. Contractor shall review control description as list may not include all timers, delays
and other points as specified above:
1. Simulated HOA switches
2. Controlling tank
3. Controlling tank levels
4. Well minimum flow setpoints
5. Well pressure setpoints
6. Pump restart delay
7. Pump shutdown delay
8. Well pump alternator
9. Alarm acknowledge
1.8 WELL NO. 4 CONTROLS
A. A Hand -Off -Auto selector switch is to be provided on the RTU cabinet door and removed from
the existing motor starter panel or MCC. The switch shall offer the following functions:
1. Hand: The well pump will be required to operate regardless the state of the PLC.
2. Off: The well pump will not operate.
3. Auto: The well pump will be controlled by the SCADA PLC's.
4. The position of the selector switch shall be monitored and displayed via the SCADA
system.
5. SCADA system shall generate an alarm if the switch is turned to the Manual or Off position
and left in this position for an operator adjustable amount of time.
B. A simulated Hand -Off -Auto selector switch shall be provided at the SCADA interface screens
for each well. The switch shall offer the following functions:
1. Hand: The PLC shall require the well pump to operate.
2. Off: The PLC will not require the well pump to operate.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 14
3. Auto: The PLC shall operate the well pump as described in this section.
C. Auto (PLC) Control:
1. Existing well pump controller is an autotransformer reduced voltage starter.
2. Wells 3 & 4 will be controlled based on the water level in the reservoir underground
storage tank. The operator shall use the controlling tank level to set lead, lag and lag -lag
setpoints, along with controlling the well pump alternation sequence.
3. Reservoir Level:
a. Operator will enter level setpoints for LEAD WELL ON LEVEL, LAG WELL ON LEVEL,
TANK FILL STOP LEVEL.
1) Lead setpoint: If the tank level falls to this setpoint for an operator adjustable
amount of time, the SCADA system shall require the lead well pump to operate.
2) Lag setpoint: If the tank level continues to fall to this setpoint for an operator
adjustable amount of time, the SCADA system shall require the second or lag well
pump to operate.
3) Fill stop setpoint: When the tank level rises to this setpoint for an operator
adjustable amount of time the SCADA system shall discontinue the required signal
to the running well pumps. SCADA system shall discontinue the running well
pumps sequentially with an operator adjustable time delay between each well
pump shutting down.
4. Well pumps 3 and 4 shall automatically alternate lead duty every cycle. Operator shall be
able to set the automatic alternation sequence, select a manual alternation, and remove a
pump from the alternation sequences via the SCADA screens.
a. If a pump fails, the next pump in the sequence shall be moved into the active duty
cycle.
D. Flow Rate:
1. The existing propeller style flow meter is to be replaced with a new magnetic flow meter
to monitor the pumping rate of the well pump.
2. The RTU shall monitor a 4-20mA signal from the well pump flow meter which indicates the
active flow rate.
3. The RTU shall monitor a 0-10V pulse signal from the well pump flow meter which indicates
total flow count.
4. Active flow rate, daily flow rate and accumulated total flow for each well shall be
displayed on the SCADA system.
a. Provide a reset button on the SCADA system to allow the operator to reset the total
flow rate. A confirm message must appear to verify the Operator wants to reset the
flow total and the button was not hit in error.
5. Operator shall utilize the flow meter as proof of well pump running and chemical feed as
mentioned above. If the well pump is required to be operating, and a minimum flow
setpoint is not reached after an operator adjustable amount of time, the SCADA system
shall signal a WELL PUMP FLOW alarm.
Well Pump Run Monitoring:
1. The PLC system shall monitor motor controller auxiliary contacts or outputs for indication
of run/fail status and for run time accumulation.
2. A digital accumulated run time shall be provided for each well pump and displayed on the
SCADA screens. PLC shall track run anytime the pump is running.
a. Provide a reset button on the SCADA system to allow the operator to reset a pump's
run time meter. A confirm message must appear to verify the Operator wants to reset
the total and the button was not hit in error.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 15
F. A well pump fail alarm shall be initiated by the following means:
1. Run signal is not received by the PLC after a preset time delay when the pump is required
to operate.
2. Valve limit switch is not activated after a preset time delay when the pump is required to
operate.
3. Minimum flow not met when running.
4. By other means as mentioned in this description.
G. Low Temp Alarm:
1. The following rooms are to be provided with a low temperature thermostat. If the
temperature of the room falls to the thermostat setting the SCADA system shall signal a
ROOM LOW TEMPERATURE ALARM:
a. Pump Room
2. This alarm shall not shut off the well pump.
H. Floor Flood Alarm:
1. The following rooms are to be provided with a floor flood float. Upon activation of the
float, the PLC shall indicate a ROOM FLOOD ALARM:
a. Pump Room
2. Upon activation of a flood alarm, the SCADA system shall shutdown the running well
pump.
Intrusion Alarm:
1. A new door contact is to be provided at each building door and roof hatch. Each door
contact is to be monitored by the control panel.
2. Operator shall use the OIT at the control panel to enter their user passcode to disable the
intrusion alarm. If the user code is not entered prior to an operator adjustable time delay
expires after the door contact signal is activated, the SCADA system shall signal an
INTRUSION ALARM
J. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided at each site to provide back-up power to the control circuit.
2. A relay shall be provided ahead of the UPS to indicate control power failure.
3. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
4. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
K. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
L. Summary of points and alarms to be displayed on the SCADA system as described above.
Contractor shall review control description as list may not include all points and alarms as
specified above:
1. Physical HOA's position and position alarm
2. Motor running statuses.
3. Well motor daily runtime
4. Well motor daily # of starts
5. Motor total runtimes
6. Motor failure alarms
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 16
7. Active flow rate
8. Daily total flow
9. Accumulative total flow
10. Active pressure
11. Room low temp alarms
12. Rooms floor flood alarms
13. Chlorine leak alarm.
14. Control power failure.
15. UPS alarm.
16. PLC/Communication failure
M. Summary of control points and setpoints to be operator adjustable via the SCADA system
screens. Contractor shall review control description as list may not include all timers, delays
and other points as specified above:
1. Simulated HOA switches
2. Controlling tank levels
3. Well minimum flow setpoints
4. Pump restart delay
5. Pump shutdown delay
6. Well pump alternator
7. Alarm acknowledge
1.9 WELL NO. 3 CONTROLS
A. A Hand -Off -Auto selector switch is to be provided on the RTU cabinet door and removed from
the existing motor starter panel or MCC. The switch shall offer the following functions:
1. Hand: The well pump will be required to operate regardless the state of the PLC.
2. Off: The well pump will not operate.
3. Auto: The well pump will be controlled by the SCADA PLC's.
4. The position of the selector switch shall be monitored and displayed via the SCADA
system.
5. SCADA system shall generate an alarm if the switch is turned to the Manual or Off position
and left in this position for an operator adjustable amount of time.
B. A simulated Hand -Off -Auto selector switch shall be provided at the SCADA interface screens
for each well. The switch shall offer the following functions:
1. Hand: The PLC shall require the well pump to operate.
2. Off: The PLC will not require the well pump to operate.
3. Auto: The PLC shall operate the well pump as described in this section.
C. Auto (PLC) Control:
1. Existing well pump controller is a FVNR starter.
2. Wells 3 & 4 will be controlled based on the water level in the reservoir underground
storage tank. The operator shall use the controlling tank level to set lead, lag and lag -lag
setpoints, along with controlling the well pump alternation sequence.
3. Reservoir Level:
a. Operator will enter level setpoints for LEAD WELL ON LEVEL, LAG WELL ON LEVEL,
TANK FILL STOP LEVEL.
1) Lead setpoint: If the tank level falls to this setpoint for an operator adjustable
amount of time, the SCADA system shall require the lead well pump to operate.
2) Lag setpoint: If the tank level continues to fall to this setpoint for an operator
adjustable amount of time, the SCADA system shall require the second or lag well
pump to operate.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 17
3) Fill stop setpoint: When the tank level rises to this setpoint for an operator
adjustable amount of time the SCADA system shall discontinue the required signal
to the running well pumps. SCADA system shall discontinue the running well
pumps sequentially with an operator adjustable time delay between each well
pump shutting down.
4. Well pumps 3 and 4 shall automatically alternate lead duty every cycle. Operator shall be
able to set the automatic alternation sequence, select a manual alternation, and remove a
pump from the alternation sequences via the SCADA screens.
a. If a pump fails, the next pump in the sequence shall be moved into the active duty
cycle.
D. Pre -lube solenoid:
Prior to well start, an adjustable time delay shall initiate allowing the existing pre -lube
water solenoid to energize, opening the supply line to the valve. When the well motor is
discontinued the pre -lube solenoid shall be deenergized.
The existing pre -lube solenoid control is provided at the existing control panel. New
control panel shall provide this control.
Pre -lube solenoid shall be energized anytime the well motor is required to operate, no
mater which HOA or control mode is used.
E. Chemical Feed:
A Hand -Off -Auto selector switch for Well No.3 and Well No.4 feed system is to be
provided on the RTU cabinet door. The switch shall offer the following functions:
a. Hand: The associated chemical feed pumps will be required to operate regardless the
state of the well pump and PLC.
b. Off: The chemical feed will not operate.
c. Auto: The chemical feed shall operate when the well pump is confirmed to be running.
d. The position of the selector switch shall be monitored and displayed via the SCADA
system.
e. SCADA system shall generate an alarm if the switch is turned to the Manual or Off
position and left in this position for an operator adjustable amount of time.
The Chemical Feed HOA shall be used for all chemicals at the facility, except the Chlorine.
Chemicals include:
a. Fluoride
b. Acid
3. Auto Control
a. Two chemical pumps are provided for each chemical, one for Well No.3 and one for
Well No.4.
b. When well pump 3 or 4 is operating, and an operator selected minimum flow rate is
reached, the SCADA system shall signal the chemical pumps to operate.
1) Operator shall use the SCADA screens to enter an adjustable CHEM FEED MIN
FLOW RATE setpoint. When the measured discharge flow rate reaches the
minimum flow rate setpoint, the chemical feed shall be required to operate.
c. When required to operate, the PLC shall control the power to the associated well
pump receptacle(s) of which the chemical feed pump is plugged into.
d. When the well pump required signal is discontinued or the minimum flow rate is not
reached, the chemical feed shall discontinue operation.
4. Chemical tank transfer pumps:
Chemical pumps are provided to allow the Operator to transfer chemical between
different tanks. These tanks are manually operated and no SCADA control is required
at this time.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 18
F. Chlorine Feed:
An existing Chlorine Feed HOA is provided remote to the existing control panel. A Hand -
Off -Auto selector switch for Well No.3 and Well No.4 solenoids are to be provided on the
RTU cabinet door and the existing HOA shall be removed from the existing MCC. The
switch shall offer the following functions:
a. Hand: The associated well's chlorine feed will be required to operate regardless the
state of the well pump and PLC.
b. Off: The chlorine feed will not operate.
c. Auto: The chlorine feed shall operate when the well pump is confirmed to be running.
d. The position of the selector switch shall be monitored and displayed via the SCADA
system.
e. SCADA system shall generate an alarm if the switch is turned to the Manual or Off
position and left in this position for an operator adjustable amount of time.
Auto Control
a. There are two chlorine feed solenoids in the chlorine room. They are labeled Well 3
and Well 4.
b. When the well pump is operating, and an operator selected minimum flow rate is
reached, the SCADA system shall signal the chlorine solenoid to operate.
1) Operator shall use the SCADA screens to enter an adjustable CHEM FEED MIN
FLOW RATE setpoint. When the measured discharge flow rate reaches the
minimum flow rate setpoint, the chlorine feed shall be required to operate.
c. When required to operate, the PLC shall control the power to the associated well
chlorine solenoid.
d. When the well pump required signal is discontinued or the minimum flow rate is not
reached, the chlorine feed shall discontinue operation.
G. Chlorine Detector:
1. The control system shall monitor a dry contact at the existing chlorine gas detector. Upon
activation of this contact, the SCADA system shall signal a CHLORINE LEAK ALARM.
H. Flow Rate:
Two existing flow meters are located at Well No.3. One of the flow meters is located on
the combined discharge pipe to the reservoir. This flow meter is monitored by the
existing control panel. The second flow meter is provided on the Well No.4 main before it
mixes with Well No.3. This flow meter is not currently monitored by the existing control
system.
2. Well No.3 and Well No. 4 Combined Flow Meter:
a. The existing propeller style flow meter for the combined flow is to be replaced with a
new magnetic flow meter to monitor the pumping rate of the well pump(s).
b. The RTU shall monitor a 4-20mA signal from the flow meter which indicates the active
flow rate.
c. The RTU shall monitor a 0-10V pulse signal from the flow meter which indicates total
flow count.
d. Active flow rate, daily flow rate and accumulated total flow shall be displayed on the
SCADA system.
1) Provide a reset button on the SCADA system to allow the operator to reset the
total flow rate. A confirm message must appear to verify the Operator wants to
reset the flow total and the button was not hit in error.
3. Well No.4 Flow:
a. The existing vane type meter for the combined flow is to be replaced with anew
magnetic flow meter to monitor the pumping rate of the well pump.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 19
b. The RTU shall monitor a 4-20mA signal from the flow meter which indicates the active
flow rate.
c. The RTU shall monitor a 0-10V pulse signal from the flow meter which indicates total
flow count.
Active flow rate, daily flow rate and accumulated total flow as measured from the
flow meter in Well House No.4 shall be displayed on the SCADA system. The flow
meter located in Well House No.3 shall be used as a backup and used to calculate Well
No.3 flows.
Operator shall utilize the flow meter as proof of Well No. 4 running chemical feed
control as mentioned above.
4. Well No. 3 Flow:
Flow rate shall be determined by subtracting the active flow rate from the Well No.4
flow meter located in this pumphouse from the active flow rate as measured from the
combined flow meter.
b. The total flow rate shall be calculated by the SCADA system by subtracting the
measured Well No. 4 flow totals from the calculated combined accumulated flow
totals.
c. Active flow rate, daily flow total and accumulated total flow for the Well No.3 shall be
displayed on the SCADA system.
d. Operator shall utilize the flow meter calculation as proof of Well No. 3 running and
chemical feed as mentioned above. If Well No.3 is required to be operating, and a
minimum flow setpoint is not reached after an operator adjustable amount of time,
the SCADA system shall signal a WELL PUMP FLOW alarm.
S. Provide a reset button on the SCADA system to allow the operator to reset the total flow
rates. A confirm message must appear to verify the Operator wants to reset the flow total
and the button was not hit in error.
6. Flow meters shall also be used for control as described above.
I. Well Pump Run Monitoring:
1. The PLC system shall monitor motor controller auxiliary contacts or outputs for indication
of run/fail status and for run time accumulation.
2. A digital accumulated run time shall be provided for each well pump and displayed on the
SCADA screens. PLC shall track run anytime the pump is running.
a. Provide a reset button on the SCADA system to allow the operator to reset a pump's
run time meter. A confirm message must appear to verify the Operator wants to reset
the total and the button was not hit in error.
J. A well pump fail alarm shall be initiated by the following means:
1. Run signal is not received by the PLC after a preset time delay when the pump is required
to operate.
Minimum flow rate is not achieved when Well No.3 is to be running.
By other means as mentioned in this description.
K. Low Temp Alarm:
1. The following rooms are to be provided with a low temperature thermostat. If the
temperature of the room falls to the thermostat setting the SCADA system shall signal a
ROOM LOW TEMPERATURE ALARM:
a. Pump Room
b. Chemical Room
2. This alarm shall not shut off the well pumps or chemical feed systems.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 20
L. Floor Flood Alarm:
1. The following rooms are to be provided with a floor flood float. Upon activation of the
float, the PLC shall indicate a ROOM FLOOD ALARM:
a. Pump Room
b. Chemical Room
2. Upon activation of a flood alarm, the SCADA system shall shutdown the running well
pump and chemical feed pumps.
M. Intrusion Alarm:
1. A new door contact is to be provided at each building door and roof hatch. Each door
contact is to be monitored by the control panel.
2. Operator shall use the OIT at the control panel to enter their user passcode to disable the
intrusion alarm. If the user code is not entered prior to an operator adjustable time delay
expires after the door contact signal is activated, the SCADA system shall signal an
INTRUSION ALARM
N. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided at each site to provide back-up power to the control circuit.
2. A relay shall be provided ahead of the UPS to indicate control power failure.
3. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
4. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
O. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
P. Summary of points and alarms to be displayed on the SCADA system as described above.
Contractor shall review control description as list may not include all points and alarms as
specified above:
1. Physical HOA's position and position alarm
2. Motor running statuses.
3. Well motor daily runtime
4. Well motor daily # of starts
5. Motor total runtimes
6. Motor failure alarms
7. Well 3 & 4 combined meter active flow rate
8. Well 3 & 4 combined meter daily total flow
9. Well 3 & 4 combined meter accumulative total flow
10. Well 3 calculated active flow rate
11. Well 3 calculated daily total flow
12. Well 3 calculated accumulative total flow
13. Room low temp alarms
14. Rooms floor flood alarms
15. Control power failure.
16. UPS alarm.
17. PLC/Communication failure
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 21
Q. Summary of control points and setpoints to be operator adjustable via the SCADA system
screens. Contractor shall review control description as list may not include all timers, delays
and other points as specified above:
1. Simulated HOA switches
2. Controlling tank levels
3. Prelube timer
4. Well minimum flow setpoints
5. Pump restart delay
6. Pump shutdown delay
7. Well pump alternator
8. Alarm acknowledge
R. Well No.4 and Reservoir Station SCADA screens and control shall also be offered at the Well
No.3 OIT.
1.10 RESERVOIR
A. Four booster pumps pump from an underground tank to provide water to the distribution
system.
B. A Hand -Off -Auto selector switch is to be provided on the RTU cabinet door and removed from
the existing motor starter cabinet at the MCC. The switch shall offer the following functions:
1. Hand: The associated pump will be required to operate regardless the state of the PLC.
2. Off: The associated pump will not operate.
3. Auto: The associated pump will be controlled by the SCADA PLC's.
4. The position of the selector switches shall be monitored and displayed via the SCADA
system.
5. SCADA system shall generate an alarm if the switch is turned to the Manual or Off position
and left in this position for an operator adjustable amount of time.
C. A simulated Hand -Off -Auto selector switch shall be provided at the SCADA interface screens
for each pump. The switch shall offer the following functions:
1. Hand: The PLC shall require the associated pump to operate.
2. Off: The PLC will not require the pump to operate.
3. Auto: The PLC shall operate the associated pump as described in this section.
D. Auto (PLC) Control:
1. Existing pump controllers are FVNR starters of different manufacturers.
2. Booster pumps will be controlled based on Tank (0.8MG or 1MG) Level or System
Pressure. Operator may utilize the SCADA screens to select the control method for the
station. Each mode shall offer the following control:
3. Tank Level
a. Operator will select the controlling tank, either the 1.0MG or 0.8MG tank.
b. Operator will enter level setpoints for LEAD PUMP ON LEVEL, LAG PUMP ON LEVEL,
LAG -LAG PUMP ON LEVEL, TANK FILL STOP LEVEL.
1) Lead setpoint: If the controlling tank level falls to this setpoint for an operator
adjustable amount of time, the SCADA system shall require the lead pump to
operate.
2) Lag setpoint: If the controlling tank level continues to fall to this setpoint for an
operator adjustable amount of time, the SCADA system shall require the second
or lag pump to operate.
3) Lag -Lag setpoint: If the controlling tank level continues to fall to this setpoint for
an operator adjustable amount of time, the SCADA system shall require a third or
lag -lag pump to operate.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 22
4) Fill stop setpoint: When the controlling tank level rises to this setpoint for an
operator adjustable amount of time the SCADA system shall discontinue the
required signal to the running well pumps. SCADA system shall discontinue the
running pumps sequentially with an operator adjustable time delay between each
pump shutting down.
4. System Pressure:
a. Operator may choose to operate the pumps based on the system pressure as
measured from the local pressure transmitter.
b. Operator will enter level setpoints for LEAD PUMP ON PRESSURE and OFF PRESSURE,
LAG PUMP ON PRESSURE and OFF PRESSURE, LAG -LAG PUMP ON PRESSURE and OFF
PRESSURE.
1) Lead setpoint: If the pressure level falls to this setpoint for an operator adjustable
amount of time, the SCADA system shall require the lead pump to operate.
2) Lag setpoint: If the pressure level continues to fall to this setpoint for an operator
adjustable amount of time, the SCADA system shall require the second or lag
pump to operate.
3) Lag -Lag setpoint: If the pressure level continues to fall to this setpoint for an
operator adjustable amount of time, the SCADA system shall require a third or lag -
lag pump to operate.
4) Off pressure setpoints: When the pressure level rises to the associated setpoint
for an operator adjustable amount of time, the associated pump's required signal
shall discontinue.
c. Controls shall be provided at the PLC to prevent the control system from chasing.
Appropriate time delays shall be provided to prevent PLC from making immediate
adjustments to match the desired pressure which may cause a chasing affect.
5. The four pumps shall automatically alternate duty every cycle. Operator shall be able to
set the automatic alternation sequence, select a manual alternation, and remove a pump
from the alternation sequences via the SCADA screens.
a. If a pump fails, the next pump in the sequence shall be moved into the active duty
cycle.
6. Reservoir Level:
a. If the reservoir level drops to an operator adjustable LOW LEVEL PUMP STOP level, the
running pumps shall discontinue operation.
Discharge Valve:
1. Prior to a pump start, the pump's discharge valve water solenoid shall be energized,
opening the valve. The control for the solenoid is provided at the existing control panel
and shall be provided at the new panel.
2. When the valve is confirmed open via an existing limit switch monitoring the valve
position, the motor shall be allowed to operate. The existing control panel monitors the
limit switch position and so shall the new panel.
3. This control shall be offered anytime the pump is required to run, regardless if by SCADA
or local Hand switch.
4. The valve solenoid shall remain energized while the pump is required to operate. When
the pump is no longer operating the solenoid shall be deenergized.
F. Flow Rate:
1. An existing flow meter on the station discharge line is to be monitored by the SCADA
system.
2. The RTU shall monitor a 4-20mA signal from the flow meter which indicates the active
flow rate.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 23
3. The total flows shall be calculated by the SCADA system using the active flow rate and
amount of time the flow rate is present.
4. Active flow rate, daily flow total and accumulated total flow shall be displayed on the
SCADA system.
5. Provide a reset button on the SCADA system to allow the operator to reset the total flow
rate. A confirm message must appear to verify the Operator wants to reset the flow total
and the button was not hit in error.
6. Flow meter shall also be used for control as described above.
G. Pressure Monitor:
1. The existing control panel monitors an existing pressure transducer. This pressure
transducer is to be replaced with new.
2. Transducer shall generate a 4-20mA signal proportional to sensed water pressure in the
water main.
3. SCADA system shall monitor, trend and display this signal.
4. Operator shall enter a HIGH and LOW PRESSURE ALARM setpoint via the SCADA screens.
a. High Pressure Alarm: If the pressure reaches the high level setpoint for an adjustable
amount of time, the SCADA system shall signal an alarm and shut down the well pump
if it is running.
b. Low Pressure Alarm: If the pressure falls to the low pressure level setpoint for an
adjustable amount of time, the SCADA system shall signal an associated alarm.
5. System pressure shall also be used for control as described above.
H. Pump Run Monitoring:
1. The PLC system shall monitor motor controller auxiliary contacts or outputs for indication
of running and for run time accumulation.
A digital accumulated run time shall be provided for each well pump and displayed on the
SCADA screens. PLC shall track run anytime the pump is running.
a. Provide a reset button on the SCADA system to allow the operator to reset a pump's
run time meter. A confirm message must appear to verify the Operator wants to reset
the total and the button was not hit in error.
I. A well pump fail alarm shall be initiated by the following means:
1. Run signal is not received by the PLC after a preset time delay when the pump is required
to operate.
2. Valve limit switch is not activated after a preset time delay when the pump is required to
operate.
3. By other means as mentioned in this description.
J. Reservoir Level Monitoring:
1. An existing bubbler level detection system is to be removed and replaced with a new
submersible level transducer.
2. The level transducer's 4-20mA output signal shall be input to the PLC.
3. The reservoir level shall be displayed on the SCADA screens, distance from bottom of tank
to water level.
4. Operator shall use the SCADA screens to enter a RESERVOIR LOW LEVEL ALARM and
RESERVOIR HIGH LEVEL ALARM.
High Level Alarm: If the water level in the tank rises to the high level alarm and
remains at or above this setpoint for an adjustable amount of time, the SCADA system
shall signal the high level alarm and discontinue the operation of Well No. 3 and Well
No.4 if running.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 24
b. Low Level Alarm: If the water level in the falls to the low level alarm and remains at or
below this setpoint for an adjustable amount of time, the SCADA system shall signal
the low level alarm.
5. The reservoir levels shall be recorded and trended via the SCADA software.
K. Low Temp Alarm:
1. The following rooms are to be provided with a low temperature thermostat. If the
temperature of the room falls to the thermostat setting the SCADA system shall signal a
ROOM LOW TEMPERATURE ALARM:
a. Pump Room
2. This alarm shall not shut off the pumps.
L. Floor Flood Alarm:
1. The following rooms are to be provided with a floor flood float. Upon activation of the
float, the PLC shall indicate a ROOM FLOOD ALARM:
a. Pump Room
2. Upon activation of a flood alarm, the SCADA system shall shutdown the running pumps.
M. Intrusion Alarm:
1. A new door contact is to be provided at each building door and roof hatch. Each door
contact is to be monitored by the control panel.
2. Operator shall use the OIT at the control panel to enter their user passcode to disable the
intrusion alarm. If the user code is not entered prior to an operator adjustable time delay
expires after the door contact signal is activated, the SCADA system shall signal an
INTRUSION ALARM
N. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided at each site to provide back-up power to the control circuit.
2. A relay shall be provided ahead of the UPS to indicate control power failure.
3. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
4. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
O. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
P. Alarm Dialer:
1. The existing alarm dialer is to remain and is to be used as one of the back-ups to the PC
alarm dialing software.
2. An adjustable timer shall activate when an alarm is present in the SCADA system. If the
alarm is unanswered or unacknowledged when the timer expires, the SCADA system shall
activate the back-up alarm dialer. Alarms to be called out by the dialer are as follows:
a. Well #1 Common Alarm
b. Well #2 Common Alarm
c. Well #S Common Alarm
d. Well #3 Common Alarm
e. Well #4 Common Alarm
f. Reservoir Common Alarm
g. Booster Station Common Alarm
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 25
h. 0.81VIG Tank Common Alarm
i. 1MG Tank Common Alarm
j. Chelsea Road Lift Station Common Alarm
k. Chestnut Lift Station Common Alarm
I. County Road 39 Lift Station Common Alarm
m. Marvin Road Lift Station Common Alarm
n. Chelsea Road Lift Station Common Alarm
o. Meadow Oaks Lift Station Common Alarm
p. Park Lift Station Common Alarm
q. Sunset Ponds Lift Station Common Alarm
r. SCADA General Alarm
s. Spare
t. Spare
u. Spare
v. Spare
w. Spare
3. System programmer shall program and setup the alarm dialer. Control system hardware
provider or electrical contractor to provide conduit and cabling to the existing dialer.
System programmer shall coordinate the messages and sequencing of phone numbers
with the City.
4. If the alarm dialer alarm goes unanswered for a preset time delay, the alarm dialer shall
automatically call the next person on the list, and continue this cycle until the alarm is
acknowledged.
Q. Summary of points and alarms to be displayed on the SCADA system as described above.
Contractor shall review control description as list may not include all points and alarms as
specified above:
1. Physical HOA's position and position alarm
2. Motor running statuses.
3. Motor daily runtime
4. Motor daily # of starts
5. Motor total runtimes
6. Motor failure alarms
7. Pump discharge valve positions
8. Active flow rate
9. Daily total flow
10. Accumulative total flow
11. Active pressure
12. Reservoir level
13. Refill valve position.
14. Room low temp alarms
15. Rooms floor flood alarms
16. Control power failure.
17. UPS alarm.
18. PLC/Communication failure
R. Summary of control points and setpoints to be operator adjustable via the SCADA system
screens. Contractor shall review control description as list may not include all timers, delays
and other points as specified above:
1. Simulated HOA switches
2. Pump control mode selector switch
3. Controlling tank level and control level setpoints
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 26
4. Pressure control and alarm setpoints
5. Reservoir level alarm setpoints
6. Pump restart delay
7. Pump alternator
8. Alarm acknowledge
1,11 BOOSTER STATION
A. The existing Allen Bradley SLC 5/03 PLC is to be replaced with new. New PLC shall offer the
same control as the existing PLC. Programming from existing PLC shall be copied to new PLC
and modified as needed to accommodate for new platform.
B. The existing Panelview OIT is to be replaced with new. New OIT screens shall offer the same
control, status points and alarms. Graphics shall be updated to reflect the styles and layouts
provided for the other water system sites. Screens may be laid out differently than the
existing screens, however the existing data shall still be shown and offered.
C. The existing alarms which are communicated to the operators shall be communicated over
the new SCADA system.
D. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided to provide back-up power to the control circuit.
2. If the control panel is too narrow for the UPS to fit, provide a shelf next to the control
panel to hold the UPS. Provide cabling between the UPS and control panel.
3. A relay shall be provided ahead of the UPS in the control power circuit to indicate control
power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
1.12 SANITARY LIFT STATION CONTROL DESCRIPTION
A. Each lift station site utilized an outdoor lift station control enclosure. There are different sizes
and different types throughout the City. Contractor shall field verify the equipment and
existing control at each of the sites. In general, the below control shall be provided.
B. Most stations in the City are configured for 2 pumps. Some stations are configured for a
future third. Were a station is configured for a future 3rd pump, control panel and SCADA
system shall be provided with space and the capability to add the third pump controls and
monitoring in the future.
C. Refer to the Drawings for the type of existing control offered at each station. Contractor shall
provide control panel modifications to cabling, relays and other devices as needed to provide
the new specified control.
D. An existing physical "HAND -OFF -AUTO" selector switch is provided on the control panel door
for each pump. Switch is to
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 27
1. Hand: the associated pump shall run regardless if the SCADA control system is
operational. Alarms, except motor overload and overtempt or any other alarm that would
void the pump manufacturer's warranty, shall not shut the blower down.
a. Where VFD is provided for a motor, VFD shall be programmed to default to a pre-set
speed setpoint for this mode. Operator shall then use the keypad on the VFD to
modulate the motor speed if a different speed is desired.
2. Off: the associated pump shall not be allowed to run.
3. Auto: the SCADA system shall control the pump operations.
4. The position of the selector switch shall be monitored and displayed via the SCADA
system.
5. SCADA system shall generate an alarm if the switch is turned to the Manual or Off position
and left in this position for an operator adjustable amount of time.
A simulated "HAND -OFF -AUTO" selector switch is to be provided on the SCADA screens for
each motor. Modes of control shall be as follows:
1. Hand: the SCADA system shall run the associated blower. Alarms, except motor overload
or any other alarm that would void the pump manufacturer's warranty, shall not shut the
pump down.
a. Where VFD is provided for motor, speed setpoint for manual control shall be entered
using the SCADA screens.
2. Off: the associated motor shall not be called to run.
3. Auto: the SCADA system shall operate the pumps based on the wetwell levels.
AUTO control mode description:
1. The SCADA pump control shall operate the pumps based on the liquid level in the wet
well. On a rising level, the lead pump shall be started followed by the lag pump. Operating
pumps shall be stopped at separate operator adjustable levels. A submersible level
transducer and programmable logic controller (PLC) shall provide normal control.
a. Pumps shall automatically alternate lead duty every cycle. Operator shall be able to
select manual alternation via the SCADA screens.
b. An adjustable 0 to 3 minute timer in the PLC shall delay the starting of the lag pump
when the wetwell level rises to it's start setpoint.
c. The local OIT shall have means for manually simulating wet well level for testing
purposes
d. Where VFD's are provided for motor control, PLC is not to modulate the speed of the
motors via the VFD. Pumps are to run at a constant speed. VFD's are to be
programmed to provided soft start and stop. Existing VFD pump starting settings shall
remain as is.
Pump starting/stopping shall be as follows:
a. The level control mentioned below shall be as sensed by the level transducer.
b. When the wet well level is below a STAGE 1 START elevation, all pumps shall be off.
c. When the wet well level rises above the STAGE 1 (lead pump on) elevation for a preset
time period, the lead pump shall start.
d. If the wet well level rises above a STAGE 2 START setpoint elevation for an adjustable
time period, the STAGE 2 (lag) pump shall be started. Both pumps may now be
operating.
e. When the wetwell falls below an ALL PUMPS OFF level setpoint, the lead pump
operation shall be discontinued.
A restart delay relay shall prevent the pumps from starting for an adjustable time delay of
0 to 3 minutes after it has stopped. The RESTART DELAY indicator shall be displayed on the
SCADA screens during the restart delay period and shall be operator adjustable via the
SCADA system.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 28
G. Wetwell Level Monitoring:
1. An existing submersible level transducer is provided in the wetwell and shall be monitored
by the SCADA system.
a. A new submersible level transducer is to be provided at the Marvin Rd Lift Station.
2. Transducer shall output a 4-20mA signal proportional to the process level in the wetwell
(ft above bottom of wetwell). The active level measured by the transducer is to be
displayed on the SCADA system screens.
3. Operator shall utilize the SCADA screens to enter an adjustable WETWELL LOW LEVEL and
WETWELL HIGH LEVEL alarm setpoints.
a. High Level Alarm: If the process level detected by the transducer rises to the high
level setpoint, the SCADA system shall signal an alarm after an adjustable time delay
expires.
b. Low Level Alarm: If the detected level falls to the low level setpoint, the SCADA
system shall signal an alarm after an adjustable time delay expires.
4. The measured level shall be used for control as described above.
H. Float Switches:
Each station utilizes existing floats. These floats are to be monitored by the SCADA system
and to be used for backup control. The number of existing floats at station varies. The
intent is for each station to have 5 floats to be used for Low Level, Pump Shutoff, Lead
Pump On, Lag Pump On, High Level. The float backup control at each site shall be
replaced with new relays and timers.
a. Chelsea Road: Has 6 floats, remove 1.
b. Chestnut: Has 2 floats, provide 3 more.
c. County Rd 39: Has 2 floats, provide 3 more.
d. Marvin Rd: Has 5, no additional needed.
e. Meadow Oaks: Has 2 floats, provide 3 more.
f. Park Lift Station: Has 2 floats, provide 3 more.
g. Sunset Ponds: Has 2 floats, provide 3 more.
When in AUTO and the process level drops below the "Low Level Alarm" float, the PLC
system shall shut down the pumps and the system shall go into the Backup Control Mode.
When in AUTO and the process level activates the "High Level Alarm" float, the system
shall go into the Backup Control Mode
Float Backup Control:
1. Backup control shall be provided by 5 floats. Control relays and timers for the backup
control shall be independent of the transducer and PLC controller.
2. A high level alarm float shall initiate a "High" wet well alarm and start both pumps with an
adjustable time delay of 0 to 15 minutes between each pump's starting. Pump starting
sequence during the backup control mode shall be fixed (1 to 2).
3. A "All Pumps Off" float shall stop both pumps with a 0 to 60 second time delay between
each pump stopping.
4. When back-up control is activated, and wet well has been pumped down to the low level,
if the process level rises to the "Lead Pump On" float, the lead pump shall begin
operation.
5. If the level continues to rise to the "Lag Pump On" float, the lag pump shall be started.
6. Pumps shall continue to run until the process level falls below the "All Pumps Off" float.
7. Once the backup control mode has been initialized, a manual reset using the SCADA
system shall be required to restore control to SCADA.
8. When backup control mode is active, an alarm shall appear on the SCADA system.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 29
J. Temperature sensors supplied with the pump and monitored by an existing pump protection
module shall initiate a pump failure alarm and stop the pump upon an over temperature
condition. Pump shall be locked out until manually reset.
K. Seal chamber moisture sensors supplied with the pump and monitored by an existing pump
protection module shall initiate a pump failure alarm upon detection of moisture in the seal
chamber.
L. Motor chamber moisture sensors (if supplied with the pump) shall initiate a pump failure
alarm and stop the pump upon detection of moisture in the pump motor. Pump shall be
locked out until manually reset.
M. Phase monitors, if provided at the panel, shall be monitored by the SCADA system. Upon
activation of a phase fail, the SCADA system shall signal a PHASE FAILURE alarm and
discontinue operation of the pumps until the phase is restored.
N. A pump fail alarm shall be initiated if the pump circuit breaker trips (where an aux contact on
breaker or power monitor is provided), starter overloads trip, or a run signal is not received by
the PLC (after a time delay) when the pump is required to operate.
O. The PLC system shall monitor motor controller auxiliary contacts or outputs for indication of
run/fail status and for run time accumulation.
Digital run time meters shall be provided on the SCADA system to indicate the totalized run
time. Run time meters shall track operation anytime the pump is running.
1. Pump 1
2. Pump 2
3. Combined Pumps
Q. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided at each site to provide back-up power to the control circuit.
2. A relay shall be provided ahead of the UPS to indicate control power failure.
3. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
4. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
R. Station Normal (Utility) Power Fail:
1. At sites where a power monitor is provided, PLC shall monitor a power fail signal from the
monitor. Upon activation of this signal the SCADA system shall generate a UTILITY POWER
FAIL alarm.
2. Upon utility power is restored or if generator power is provided, PLC shall stagger the
starting of the required pumps with an adjustable time delay, initially set to 10 seconds.
S. Generator Monitoring:
1. A pad -mounted generator is provided at each site except for the Marvin Road Lift Station.
2. Where existing cabling is provided between the generator and the control panel or ATS,
common alarm, generator running, generator ready is to be monitored by the PLC and
each status point is to be displayed on the SCADA system.
a. If the generator ready signal is not active, a GENERATOR ALARM shall be generated
over the SCADA system.
b. If generator common alarm is activated, SCADA system shall signal a GENERATOR
ALARM.
3. At the sites where a generator emergency stop pushbutton is provided and either cabling
is provided between the button location and control panel or if already mounted at the
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 30
control panel, the PLC shall monitor the pushbutton position and generate a GENERATOR
ALARM if activated.
T. Automatic Transfer Switch:
1. An automatic transfer switch is provided at each site with a pad -mounted generator.
2. ATS position is to be monitored by the lift station PLC.
3. Where a normal or utility power monitor is not provided, PLC shall monitor a utility power
failure signal at the ATS. Upon activation of this signal, the SCADA system shall generate a
UTILITY POWER FAIL alarm.
U. Remote Generator Start
1. Operator shall be able to switch the station to generator power via the SCADA system. A
GENERATOR START/STOP pushbutton shall be provided at the SCADA PC software.
2. Operators shall also be able to program a monthly schedule for automatic operation of
the generator. Operator shall enter the reoccurring days of the each month the generator
is to operate and the duration of the run time.
3. System programmer will provide programming of the existing ATS to accommodate this
PLC output. Control hardware provider shall provide the cabling to the ATS from the PLC.
V. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
W. Backup Alarm Dialer:
1. Existing backup alarm dialer at each site is to be removed.
X. Summary of points and alarms to be displayed on the SCADA system as described above.
Contractor shall review control description as list may not include all points and alarms as
specified above:
1. Motor running
2. Motor daily runtime
3. Motor total runtime
4. Motor failure alarm
5. Motor overtemp alarm
6. Motor seal fail alarm
7. Motor chamber moisture alarm — if provided with pumps
8. Back-up mode active alarm
9. Wet well level — Measured by transducer
10. Wet Well HIGH FLOAT alarm —Triggered by "High Level Alarm" float
11. Wet Well LOW FLOAT alarm — Triggered by "Low Level Alarm" float
12. Control power failure.
13. Phase failure — at sites where phase monitor is already provided.
14. UPS alarm.
15. Generator alarm — at sites where cabling between control panel or ATS to generator is
already provided
16. Generator running— at sites where cabling between control panel or ATS to generator is
already provided
17. Generator ready— at sites where cabling between control panel or ATS to generator is
already provided
18. ATS in normal position
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 31
19. ATS in generator position
20. Utility power fail
21. PLC/Communication failure
Y. Summary of control points and setpoints to be operator adjustable via the SCADA system
screens. Contractor shall review control description as list may not include all timers, delays
and other points as specified above:
1. Wet well low alarm level — measured by Transducer
2. Wet well high alarm level — measured by Transducer
3. Stage 1 start level
4. Stage 2 start level
5. All pumps off level
6. Pump restart delay
7. Backup control mode reset
8. Pump alternation sequence
9. Alarm acknowledge
10. Generator start/stop
11. Automatic generator run schedule
1.13 PUBLIC WORKS ADMINISTRATION BUILDING
A. A control panel with PLC and OIT is to be provided at the public works building. The OIT shall
be used to monitor and control the entire water and sanitary lift station system.
B. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided at each site to provide back-up power to the control circuit.
2. A relay shall be provided ahead of the UPS to indicate control power failure.
3. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
4. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
C. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
D. A new SCADA PC is to be provided at the administration building. The SCADA PC shall be used
to monitor and control the entire water, sanitary lift station, and under the alternate bid item
the wastewater treatment system.
E. The SCADA PC shall be equipped with a historian software to record, save and access the
accumulated data from the water and lift station systems.
F. SCADA PC shall be provided with a software alarm dialer program. The alarm dialing software
shall send out text message alerts to the operation staff, along with calling the on-call staff.
Operator shall be able to enable/disable any alarm generated by the SCADA system.
G. City shall be able to access the SCADA software/PC remotely. A VPN shall be provided to
allow the operation staff to log in from any location. In addition, a SCADA laptop shall be
provided to also allow the operation staff to monitor and control the SCADA system remotely.
H. Backup Alarm Dialer:
1. An existing alarm dialer shall be utilized.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 32
2. The existing dialer is located near the new PLC panel location. The existing dialer is a Raco
Verbatim with 12 channels. Provide channel expansion modules for the dialer to
accommodate the specified alarms below.
3. An adjustable timer shall activate when an alarm is present in the SCADA system. If the
alarm is unanswered or unacknowledged when the timer expires, the SCADA system shall
activate the back-up alarm dialer. Alarms to be called out by the dialer are as follows:
a. Well #1 Common Alarm
b. Well #2 Common Alarm
c. Well #5 Common Alarm
d. Well #3 Common Alarm
e. Well #4 Common Alarm
f. Reservoir Common Alarm
g. Booster Station Common Alarm
h. 0.81VIG Tank Common Alarm
i. 1MG Tank Common Alarm
j. Chelsea Road Lift Station Common Alarm
k. Chestnut Lift Station Common Alarm
I. County Road 39 Lift Station Common Alarm
m. Marvin Road Lift Station Common Alarm
n. Chelsea Road Lift Station Common Alarm
o. Meadow Oaks Lift Station Common Alarm
p. Park Lift Station Common Alarm
q. Sunset Ponds Lift Station Common Alarm
r. SCADA General Alarm
s. Spare
t. Spare
u. Spare
v. Spare
1.14 ALARM HANDLING:
A. Appropriate alarm messages shall appear on the SCADA screens.
B. At the lift stations, the exterior alarm light shall flash until the alarm condition is
acknowledged.
C. When an alarm is activated, the alarm message shall flash on the screens until the alarm is
acknowledged. The operator may acknowledge the alarm via the SCADA system screens or
alarm dialer systems. Once acknowledged, flashing alarm lights shall discontinue and alarm
messaging systems shall stop. The alarm shall remain on the SCADA system screens until the
actual alarm condition is cleared.
D. Alarms shall be telemetered and shall initiate the existing SCADA software alarm dialer and
then the backup alarm dialers if alarms go unacknowledged.
E. SCADA system and each OIT shall display an alarm screen which displays the active alarms.
Each OIT shall display a history of the local alarms with the time and date each alarm was
activated. The SCADA PC shall show a history of alarms displaying the time and date each
alarm was activated, when the alarm was acknowledged, and who acknowledged the alarm.
1.15 GENERAL CONTROL REQUIREMENTS
A. The control system shall be fully operational in manual modes with the PLC system off-line.
B. The SCADA control system shall be fully operational with the SCADA PC offline.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 33
C. Run times, analytical instruments, levels, pressures, flows, equipment run/fail indication, etc.
shall be monitored/accumulated/displayed-
D. All variables, such as starting sequence, on/off/alarm set points, time delays, etc., shall be
operator adjustable via the SCADA screens.
E. Timers described throughout this Specification Section shall be software timers and operator
adjustable, unless noted otherwise.
F. A watchdog loop shall be configured to monitor the computer system, entire PLC network,
and alarm dialing software. A failure of the loop shall initiate a "SCADA General Alarm" and
activate the back up alarm dialer.
G. Final control schematic diagrams shall be laminated and placed inside the associated control
panel. Existing schematic diagrams shall be replaced with the new.
1.1+5 WASTEWATER TREATMENT PLANT— CHEMICAL BUILDING —ALTERNATE BID ITEM
A. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided to provide back-up power to the control circuit.
2. If the control panel is too narrow for the UPS to fit, provide a shelf next to the control
panel to hold the UPS. Provide cabling between the UPS and control panel.
3. A relay shall be provided ahead of the UPS in the control power circuit to indicate control
power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
5. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
B. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch is to be provided in the control panel. Systems Programmer shall
setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
1,17 WASTEWATER TREATMENT PLANT— HEADWORKS BUILDING —ALTERNATE BID ITEM
A. The existing Allen Bradley SLC 5/04 PLC is to be replaced with new in control panels CP2000
and CP3001. New PLC shall offer the same control as the existing PLC. Programming from
existing PLC shall be copied to new PLC and modified as needed to accommodate for new
platform.
B. The existing Panelview +1000 OIT at CP3001 is to be replaced with new. New OIT screens
shall offer the same control, status points and alarms. Graphics shall be updated to reflect the
styles and layouts provided for the other water system sites. Screens may be laid out
differently than the existing screens, however the existing data shall still be shown and
offered.
C. The existing alarms which are communicated to the operators shall be communicated over
the new SCADA system.
D. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided to provide back-up power to the control circuit.
2. If the control panel is too narrow for the UPS to fit, provide a shelf next to the control
panel to hold the UPS. Provide cabling between the UPS and control panel.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 34
3. A relay shall be provided ahead of the UPS in the control power circuit to indicate control
power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
5. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch is to be provided in the control panel. Systems Programmer shall
setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
1.18 WASTEWATER TREATMENT PLANT— GENERATOR —ALTERNATE BID ITEM
A. The existing Allen Bradley SLC 5/04 PLC is to be replaced with new. New PLC shall offer the
same control as the existing PLC. Programming from existing PLC shall be copied to new PLC
and modified as needed to accommodate for new platform.
B. The existing alarms which are communicated to the operators shall be communicated over
the new SCADA system.
C. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided to provide back-up power to the control circuit.
2. If the control panel is too narrow for the UPS to fit, provide a shelf next to the control
panel to hold the UPS. Provide cabling between the UPS and control panel.
3. A relay shall be provided ahead of the UPS in the control power circuit to indicate control
power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
D. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch is to be provided in the control panel. Systems Programmer shall
setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
1.15 WASTEWATER TREATMENT PLANT— BLOWER BUILDING —ALTERNATE BID ITEM
A. The existing Allen Bradley SLC 5/04 PLC is to be replaced with new. New PLC shall offer the
same control as the existing PLC. Programming from existing PLC shall be copied to new PLC
and modified as needed to accommodate for new platform.
B. The existing Panelview 1000 is to be replaced with new. New OIT screens shall offer the same
control, status points and alarms. Graphics shall be updated to reflect the styles and layouts
provided for the other water system sites. Screens may be laid out differently than the
existing screens, however the existing data shall still be shown and offered.
C. The existing alarms which are communicated to the operators shall be communicated over
the new SCADA system.
D. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided to provide back-up power to the control circuit.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 35
2. If the control panel is too narrow for the UPS to fit, provide a shelf next to the control
panel to hold the UPS. Provide cabling between the UPS and control panel.
3. A relay shall be provided ahead of the UPS in the control power circuit to indicate control
power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
5. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch is to be provided in the control panel. Systems Programmer shall
setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
1.20 WASTEWATER TREATMENT PLANT— DIGESTOR BUILDING —ALTERNATE BID ITEM
A. The existing Allen Bradley SLC 5/04 PLC is to be replaced with new. New PLC shall offer the
same control as the existing PLC. Programming from existing PLC shall be copied to new PLC
and modified as needed to accommodate for new platform.
B. The existing Panelview 900 is to be replaced with new. New OIT screens shall offer the same
control, status points and alarms. Graphics shall be updated to reflect the styles and layouts
provided for the other water system sites. Screens may be laid out differently than the
existing screens, however the existing data shall still be shown and offered.
C. The existing alarms which are communicated to the operators shall be communicated over
the new SCADA system.
D. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided to provide back-up power to the control circuit.
2. If the control panel is too narrow for the UPS to fit, provide a shelf next to the control
panel to hold the UPS. Provide cabling between the UPS and control panel.
3. A relay shall be provided ahead of the UPS in the control power circuit to indicate control
power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch is to be provided in the control panel. Systems Programmer shall
setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
1.21 WASTEWATER TREATMENT PLANT— BIOFILTER BUILDING —ALTERNATE BID ITEM
A. The existing Allen Bradley SLC 5/04 PLC is to be replaced with new. New PLC shall offer the
same control as the existing PLC. Programming from existing PLC shall be copied to new PLC
and modified as needed to accommodate for new platform.
B. The existing Panelview+ 1000 is to be replaced with new. New OIT screens shall offer the
same control, status points and alarms. Graphics shall be updated to reflect the styles and
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 36
layouts provided for the other water system sites. Screens may be laid out differently than
the existing screens, however the existing data shall still be shown and offered.
C. The existing alarms which are communicated to the operators shall be communicated over
the new SCADA system.
D. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided to provide back-up power to the control circuit.
2. If the control panel is too narrow for the UPS to fit, provide a shelf next to the control
panel to hold the UPS. Provide cabling between the UPS and control panel.
3. A relay shall be provided ahead of the UPS in the control power circuit to indicate control
power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
5. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
E. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
1.22 WASTEWATER TREATMENT PLANT— DEWATERING BUILDING —ALTERNATE BID ITEM
A. The existing Allen Bradley SLC 5/04 PLC is to be replaced with new. New PLC shall offer the
same control as the existing PLC. Programming from existing PLC shall be copied to new PLC
and modified as needed to accommodate for new platform.
B. The existing Panelview 900 is to be replaced with new. New OIT screens shall offer the same
control, status points and alarms. Graphics shall be updated to reflect the styles and layouts
provided for the other water system sites. Screens may be laid out differently than the
existing screens, however the existing data shall still be shown and offered.
C. The existing alarms which are communicated to the operators shall be communicated over
the new SCADA system.
D. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided to provide back-up power to the control circuit.
2. If the control panel is too narrow for the UPS to fit, provide a shelf next to the control
panel to hold the UPS. Provide cabling between the UPS and control panel.
3. A relay shall be provided ahead of the UPS in the control power circuit to indicate control
power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
5. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
E. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 37
1.23 WASTEWATER TREATMENT PLANT— GBT BUILDING —ALTERNATE BID ITEM
A. The existing Allen Bradley SLC 5/04 PLC is to be replaced with new. New PLC shall offer the
same control as the existing PLC. Programming from existing PLC shall be copied to new PLC
and modified as needed to accommodate for new platform.
B. The existing Panelview 900 is to be replaced with new. New OIT screens shall offer the same
control, status points and alarms. Graphics shall be updated to reflect the styles and layouts
provided for the other water system sites. Screens may be laid out differently than the
existing screens, however the existing data shall still be shown and offered.
C. The existing alarms which are communicated to the operators shall be communicated over
the new SCADA system.
D. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided to provide back-up power to the control circuit.
2. If the control panel is too narrow for the UPS to fit, provide a shelf next to the control
panel to hold the UPS. Provide cabling between the UPS and control panel.
3. A relay shall be provided ahead of the UPS in the control power circuit to indicate control
power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
5. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
E. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
1..24 WASTEWATER TREATMENT PLANT— INFLUENT BUILDING —ALTERNATE BID ITEM
A. The existing control panel wall is to be removed and replaced with a new control panel.
B. The existing Allen Bradley PLC 5 and the backup SLC 5/03 PLC is to be replaced with new. New
PLC shall offer the same control as the existing PLC. Programming from existing PLC shall be
copied to new PLC and modified as needed to accommodate for new platform.
C. The existing Panelview 1000 and backup Panelview 550 is to be replaced with new. New OIT
screens shall offer the same control, status points and alarms. Graphics shall be updated to
reflect the styles and layouts provided for the other water system sites. Screens may be laid
out differently than the existing screens, however the existing data shall still be shown and
offered.
D. PLC 1/0, relays, timers, etc shall be provided in the new control panel to provide the same
control provided by the old system.
E. Existing pump protection modules to be relocated to new control panel.
F. The existing alarms which are communicated to the operators shall be communicated over
the new SCADA system.
G. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided to provide back-up power to the control circuit.
2. If the control panel is too narrow for the UPS to fit, provide a shelf next to the control
panel to hold the UPS. Provide cabling between the UPS and control panel.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 38
3. A relay shall be provided ahead of the UPS in the control power circuit to indicate control
power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
5. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
H. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
1,25 WASTEWATER TREATMENT PLANT— ADMINISTRATION BUILDING —ALTERNATE BID ITEM
A. An existing control panel is located in the administration building control room. This panel has
an existing ControlLogix PLC which shall remain.
B. Uninterruptible Power Supply (UPS)
1. A new UPS shall be provided at each site to provide back-up power to the control circuit.
2. If there is not adequate space in the control panel for new UPS, provide a wall mount shelf
near existing control panel to mount UPS. Provide cabling between UPS and control
panel.
3. A relay shall be provided ahead of the UPS to indicate control power failure.
4. Upon a control power failure, the PLC shall signal a CONTROL POWER FAIL Alarm.
5. A contact at the UPS shall be provided which signals a UPS common alarm. Upon the UPS
sensing an error condition, the contact shall energize, and the SCADA system shall
generate an UPS ALARM message.
C. Telemetry:
1. RTU shall communicate with the SCADA system via a dedicated fiber optic connection.
2. A new managed switch and firewall is to be provided in the control panel. Systems
Programmer shall setup and program the devices for secure and reliable communications.
3. A watchdog loop shall be provided and signal a PLC/COM FAIL ALARM via the SCADA
system if it fails.
D. Two existing SCADA PC's are located at administration building control room. Both PC's are to
be replaced with new. The existing Intouch Wonderware shall be updated to the most recent
version and liscences.
E. One of the SCADA PC's shall be equipped with a new historian software to record, save and
access the accumulated data from the water and lift station systems.
F. SCADA PC shall be provided with a software alarm dialer program. The alarm dialing software
shall send out text message alerts to the operation staff, along with calling the on-call staff.
Operator shall be able to enable/disable any alarm generated by the SCADA system.
G. Operator shall be able to access the SCADA software/PC remotely. A VPN shall be provided to
allow the operation staff to log in from any location.
H. Backup Alarm Dialer:
1. A new alarm dialer shall be provided in the Administration building control room.
2. An adjustable timer shall activate when an alarm is present in the SCADA system. If the
alarm is unanswered or unacknowledged when the timer expires, the SCADA system shall
activate the back-up alarm dialer. Alarms to be called out by the dialer are as follows:
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 39
a. Headworks Common Alarm
b. Chemical Building Common Alarm
c. Generator Common Alarm
d. Blower Building Common Alarm
e. Digestor Common Alarm
f. Dewatering Building Common Alarm
g. Biosolids Common Alarm
h. Influent Building Common Alarm
i. SCADA General Alarm
j. Spare
k. Spare
I. Spare
m. Spare
PART 2 INTENDED PRODUCTS
It is the city's intent to provide a separate bid package for the hardware which is to be provided at each
of the sites. Below is an overview of the proposed new programmable equipment of which the Systems
Programmer will be responsible for programming.
2.1 PROGRAMMABLE LOGIC CONTROLLERS:
A. Base Bid PLC shall be Allen Bradley with the following minimum requirements.
1. Well Houses, booster station and lift Stations: Micrologix 1400
2. Water storage tanks: Micrologix 1400
3. Reservoir and Public Works Admin building: Compactlogix
4. Wastewater Treatment Facility Sites: Compactlogix
2.2 PLC OPERATOR INTERFACE:
A. 12" display size.
B. Approved Manufacturer:
1. Allen-Bradley Panelview Plus 7.
2.3 NETWORK COMMUNICATION EQUIPMENT:
A. Managed Switches:
1. DIN rail mounted inside panel.
2. Integrated Device Level Ring (DLR) connectivity to optimize the network architecture.
3. Provide Network Address Translation (NAT) capabilities which offers IP -address mapping
from local, machine -level IP addresses to the network.
4. Security features such as access control lists, which help ensure that only authorized
devices, users, and traffic can access the network.
5. Secure Digital (SD) card which provides simplified device replacement.
Owner shall not need to renew licensing for the switch. Recurring or future fees for
updating or renewing licensing will not occur. All switch licenses shall be covered by the
Contractors licensing agreements.
6. Minimum of 4 fast ethernet copper ports, and 2 single mode fiber connections. Where
additional ports and fiber connections are required, Contractor shall provide a switch with
the appropriate ports.
7. Approved Manufacturer:
a. Allen-Bradley Stratix Industrial Managed Ethernet Switch.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 40
B. Firewall:
1. Enhanced security capabilities such as deep packet inspection (DPI) technology, to detect,
prevent, and/or respond to potentially malicious traffic.
2. Informed decision-making with Cisco ASA and FirePOWER technologies for threat
detection and prevention capabilities based on configured security policies.
3. Industrially -hardened, DIN -rail mountable platform.
4. Approved Manufacturer:
a. Allen-Bradley Stratix Security Appliance
2.4 SCADA COMPUTER EQUIPMENT
A. Three new desktop computers will be provided to serve as SCADA interfaces. These
computers are as follows:
1. Public Works Administration Building
2. Reservoir
3. Wastewater Treatment Plant: This PC is to replace an existing computer and is to be
included in the WWTP alternate bid item.
B. One new laptop computer will be provided to allow operators to access the SCADA system
remotely.
C. Systems Programmer shall work with the awarded contractor to coordinate the optimal
equipment requirements and manufacturers, along with the base operating systems software
packages and selection of anti-virus software.
2.5 SCADA SOFTWARE FOR COMPUTERS
A. SCADA software and licenses shall be provided by the Systems Programmer.
B. Graphical HMI Software:
1. Approved Manufacturer:
a. Intouch by Wonderware
2. The City of Monticello currently utilizes Intouch by Wonderware on two SCADA PC's at the
Wastewater Treatment Plant. This license shall be updated to the current version and
extended to be used on their new equipment. The purchase of additional run-time
licenses shall be provided by the System Programmer.
3. The software shall reside on each individual desktop computer. The use of a web -based,
web -hosted, cloud based, remote software packages, etc will not be allowed.
4. Intent is to use the same software on each Operator Interface Terminal so that the
screens and control is the same throughout the SCADA system.
C. Alarm Notification/Dialing Software:
1. The System shall consist of Microsoft Windows based software.
2. Upon alarm events: facilitate the display, sorting, and filtering (e.g. by date and time
range) of alarm information to the screen of a Windows based computer system.
3. Upon alarm events: facilitate the compilation and transmission of alarm information via
SMTP as HTML or plain text email. TLS/SSL is supported.
4. Upon alarm events: facilitate the compilation and transmission of alarm information to
mobile devices as SMS via SMTP. System shall utilize Owner's cellular carrier.
S. Following notification: provides for acknowledgement of alarms via Windows GUI
Application. Such acknowledgements shall pass identifying information regarding the
actor to the SCADA where possible, including the actor's ack comments where possible.
6. Software communicates natively with the SCADA software installed on the PC.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 41
7. The notification software may be used in Hot Backup or Redundant SCADA applications.
The SCADA software can put the notification software in "Standby" or "Active" mode.
8. Software shall support the creation of "Watchdog Alarms" for monitoring the status of
SCADA/HMI connectivity.
9. Software shall support connection schedules, including schedules with arbitrary
recurrence e.g. "6 days on, 4 days off".
10. The notification software shall allow for monitored alarmable objects to be grouped,
including non-hierarchical groupings.
11. The notification software shall associate each monitored alarmable object with a
notification strategy allowing for: The notification of individual connections and arbitrary
delays for escalation.
12. The notification software shall allow the actions of a notification strategy to be executed a
configurable number of times and/or with a configurable frequency
13. The notification software shall allow for the assignment of a "Do Not Notify" strategy
during maintenance downtime thus eliminating unnecessary or undesired notification
attempts.
14. The notification software shall log alarm state changes and strategy actions, including
notification attempts, notification results, acknowledgement attempts, and
acknowledgement results.
15. The notification software shall provide a browser based configuration utility accessible
across the network and supporting multiple languages and cultures including Chinese,
English, French, German, Hebrew, Italian, and Spanish.
16. Approved Manufacturer:
a. Win 911
b. Or Equal
D. Data Historian
1. High-performance real-time database for historical information to store data from the
HMI SCADA application.
2. Data stored in the historian shall be easily accessible using a comprehensive set of
integrated reporting and data analysis tools. From a desktop, laptop, tablet or smart
phone.
3. Historian data storage engine shall be capable of handling data bursts of late data without
adversely affecting system loading. Historian shall be capable of handling data coming in
from systems with mismatched system clocks, preserving the correct data sequence
automatically.
4. Historian shall save the data on a cloud server hosted by the historian software provider.
Cloud data shall be accessible by the HMI SCADA software.
5. Provide a reporting client to allow Operator to access, visualize, process and report the
data saved on by the historian.
PART 3 EXECUTION
3.1 INSTALLATION
A. Control panels shall be secured to concrete pad or structural wall using stainless steel
hardware.
B. Panels shall be constructed using fabrication techniques that allow for removal and
maintenance of all equipment after installation without removal of unrelated components.
C. Contractor shall provide all hardware required to install equipment.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 42
D. Contractor shall review each existing control panel to document the existing equipment and
cabling and to determine what is needed to modify the control panels to conform to the
requirements of the Contract Documents. Modify existing panel equipment, such as cabling,
relays, devices, terminal block, new PLC's, pilot devices, new OIT's, etc. to perform the control
specified within these documents.
E. The Contractor shall not be compensated for extra labor and materials required to modify the
panels and control schemes once the contract has been awarded.
F. Install wiring between equipment and remote devices as specified and as required for the
control specified in other sections.
3.2 SYSTEM PROGRAMMING
A. All programmable devices shall be completely programmed by the system programmer. This
shall include modification in the field to obtain the mode of operation as specified herein.
Programming shall be done in such a manner as to allow complete access to the program in
the future by the Owner for changes and or additions. Program locks shall not be used.
B. System programmer shall program the existing variable speed motor controllers and all other
programable devices per the Contract Documents, manufacturer's instructions and in
coordination with other trades so that a complete and functional system is delivered.
C. New and existing PLC's, OIT's and SCADA software is to be programmed by the System
Programmer.
D. Intent is for SCADA PC and OIT screens to have the same screens which operate the same.
E. In the event the any site loses connection to the internet, the control system at the site and
the rest of the SCADA system shall remain operational.
F. PLC's shall remain operational at all times, even if the graphical interfaces and/or SCADA PC
would fail.
G. All programming shall be performed using the Contractor's programming licenses. The Owner
will not be providing software licenses for programming.
H. System programmer shall setup and program all communication equipment, including but not
limited to, switches, routers, media convertors and firewalls.
I. A copy of the complete PLC programs shall be saved on the respective PLC memory card.
J. The PLC's shall be programmed to retain setpoint and other critical data so that the PLC will
automatically resume the process controls when power is restored to the panel after a power
failure.
K. SCADA system shall be designed and programmed to operate without the use of either the
SCADA PC or HMI. Meaning, programming, data processing, control loops, algorithms and
other programming features shall reside on the PLC. If the SCADA PC is off or not operating,
or the SCADA HMI is not operating, the SCADA system shall still operate as specified.
L. Display the call, run, fail, position and other status points of each piece of equipment and
alarms for the associated equipment.
M. Screen(s) shall allow the operator to adjust all variables and view real-time data associated
with the process control and equipment.
N. Screens(s) shall display alarms and allow the operator to acknowledge the alarms at any
location.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 43
O. Provide screens required for the system operations as specified in Contract Documents.
P. Intent is for SCADA screens to appear and operate the same.
3.3 TEMPORARY SYSTEMS
A. Systems programmer shall coordinate the sequencing of upgrading each site and
communication network with the hardware provider.
B. Systems programmer will be responsible for providing programming needed for temporary
systems to existing, temporary, and new equipment to maintain system operations during
construction. At no point during installations of new equipment, shall the existing network
and operator notifications be unavailable, until the new equipment is operating and able to
replace the old equipment.
3.4 SCADA SCREENS
A. SCADA screens shall be setup using graphical representations of the actual equipment. The
graphics shall be of the latest graphic package from the SCADA software manufacturer.
Custom graphics will be allowed, and shall be provided were a software provided graphic is
not provided, and shall be of same quality, resolution and style as the latest graphic package
from the SCADA software manufacturer. Graphics shall be designed in such a manner to
symbolize in 3D or 2D the actual process and equipment being controlled. Screens with text
buttons and text indicators only will not be allowed.
B. At a minimum, each well house shall be provided with the following screens:
1. Passcode Screen
2. Each water tank and reservoir statuses.
3. Well house status and control screen
4. Well house control and alarm setpoints
S. Well pumps alternator settings
6. Well overview screen showing running/fail status of all the wells in the system.
7. Alarm settings page
8. Active Alarm page
9. Alarm history page
C. Wells 3 and 4 shall also display:
1. Passcode Screen
2. Reservoir levels, status points, pumps running and other reservoir control and alarm
setpoints.
D. At a minimum, the reservoir shall be provided with the following screens:
1. Passcode Screen
2. Reservoir tank and system pressure status
3. Each water tank statuses.
4. Well overview screen showing running/fail status of all the wells in the system.
5. Same well control screens provided at Well No.3 and 4.
6. Alarm settings page
7. Active Alarm page
8. Alarm history page
E. At a minimum, the booster station shall be provided with the following screens:
1. Passcode Screen
2. Same setpoints as existing OIT
3. Pump status, system pressures, and other points monitored by the existing control panel.
4. Each water tank statuses.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 44
5. Alarm settings page
6. Active Alarm page
7. Alarm history page
F. At a minimum, each water tank shall be provided with the following screens:
1. Passcode Screen
2. Tank levels
3. Level trend over a 3month period
4. Temperatures from transducers/sensors
5. Tank equipment control screen
6. Alarm settings page
7. Active Alarm page
8. Alarm history page
9. Well and reservoir overview screen showing running/fail status of all the pumps in the
system.
G. Sanitary Lift Stations:
1. Passcode Screen
2. Station equipment control and status screen(s)
3. Wetwell levels and trends
4. Alarm settings page
5. Active Alarm page
6. Alarm history page
H. Wastewater Treatment Facility -Alternate Bid Item:
1. Asa minimum, OIT's shall display the same information and offer the same control as the
existing OIT's.
Public works Administration Building and Reservoir PC's:
1. All status points and setpoints available for the entire water system
2. All status points and setpoints available for the sanitary lift stations.
3. Trends page - operator may select and choose which data items to be trended and adjust
the X&Y scales.
4. Alarm settings page
5. Alarm dialing software settings
6. Active Alarm page
7. Alarm history page
8. Page to add or remove operators and assign personalized passcodes.
9. Customizable Reports:
a. Daily, monthly, and annual run time reports for each site.
b. Daily, monthly, and annual flow total reports for each site and total system.
c. Daily, monthly, and annual tank and reservoir levels reports.
d. System programmer shall provide up to 4 additional reports and coordinate report
information and layouts with City.
10. Read-only page to monitor the processes and alarms at the Wastewater Treatment
Facility. A passcode provided to the Wastewater Operators may be entered to then
provide complete access to the Wastewater Treatment Facility system. WWTF screens
shall be same screens and data provided at the WWTF PC's.
J. Wastewater Treatment Facility PC's:
1. All status points and setpoints available for the entire wastewater treatment facility.
2. Trends page - operator may select and choose which data items to be trended and adjust
the X&Y scales.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 45
3. Alarm settings page
4. Alarm dialing software settings
5. Active Alarm page
6. Alarm history page
7. Page to add or remove operators and assign personalized passcodes.
8. Customizable Reports:
a. Daily, monthly, and annual influent and effluent flow total report.
b. System programmer shall provide up to 6 additional reports and coordinate report
information and layouts with Wastewater Treatment Facility staff.
9. Read-only page to monitor the processes and alarms at the Sanitary Lift Stations and
Water system. A passcode provided to the City Operators may be entered to then provide
complete access to the lift station and water systems. Screens shall be same screens and
data provided at the administration building and reservoir PC's.
K. Screens shall automatically size to fit on the operator's viewing screen. Devices and screen
sizes may vary. Use of scroll bars to navigate windows/screens will not be allowed, except for
when operator zooms in on window/screen.
L. Object Animation:
1. Color change of the object
2. Percentage of fill for object
3. Blinking of the object
4. Each object shall have a visibility attribute option allowing for visibility of the object based
upon the status of a discrete point, alarm, or operator security level.
5. The system shall support animation of objects via re -sizing, moving, and/or rotating based
upon a change in a tag name.
6. Objects shall be animated based upon any user -defined criteria made up of tag names in
the system. This includes the use of expressions containing all mathematical functions
and the status of analog and discrete values in the system.
M. System Security:
1. Each operator shall be assigned with a unique passcode.
2. Operators with full or administration access, may assign control or read-only privileges to
the staff members. This is to be enforced using the individual's passcode to log -in to the
system.
3. When an alarm is acknowledged, the alarm history shall display which operator
acknowledged the alarm and when it was acknowledged.
4. Operator with administration access may change and setup new operator passcodes.
3.5 SYSTEM TESTING
A. All hardware components of the system shall be thoroughly simulated and tested in the
control supplier's facility prior to shipment.
1. Hardware supplier shall notify the System Programmer of the time, date and location of
testing the hardware components.
2. Contractor shall provide testing approval certification from the hardware provider and
system programmer prior to putting equipment into service.
B. On Site Testing:
1. Provide services of a factory -trained person to checkout, test, and commission the system
on Site.
2. Place equipment into service and provide operation as specified.
3. Provide actual activation of each control function and alarm in the system. If actual
activation is not possible, the function shall be simulated.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 46
4. Record all Changes in the Control Systems
a. Revise all wiring diagrams and schematic diagrams to show final installation.
b. Insert revised diagrams into each operation and maintenance manual in place of
original diagrams.
3.6 SYSTEM COMMISSIONING & DEMONSTRATION
A. Upon completion of acceptance checks, settings, and tests, the Systems Programmer shall
work with the hardware provider to demonstrate the equipment is in good operating
condition and properly performing the intended function.
B. City and Engineer will witness operational tests and instruct programmer to adjust setpoints
to achieve the operation desired.
C. System programmer, along with the hardware provider, shall be at each site for the entire
commissioning process.
D. A minimum of 2 -week notice shall will be provided to the Contractor for scheduling of
commissioning dates.
E. If System Programmer has not completed programing and system tests prior to the system
commission and demonstration, demonstration shall be rescheduled at no additional costs to
Owner.
3.7 OPERATOR TRAINING
A. System Programmer shall provide operator training.
B. System commission and demonstration shall be completed before factory -trained personnel
instruct the operating personnel.
C. Training for each site shall be not less than two 2 -hours . Each site session may be broken into
2 separate dates if selected by the Owner.
D. Training time specified shall be time actually spent at the Site training staff and shall not
include travel time.
E. Training time does not include startup, testing, demonstration and time used for system
modifications.
3.8 ADDITIONAL PROGRAMMING SERVICES
A. Systems Programmer shall provide an additional 60hours of programming time to occur in the
field after equipment has been installed. The first 60 hours will be credited to Contractor
Change Order request forms upon approval of the request by Owner/Engineer. Time not
documented in such a manner will not be acknowledged as additional programming time
needed and will be considered as base bid programming time. If the 60hour balance is not
used, Contractor shall provide the remainder of time as the form of a credit to the Owner.
B. Systems Programmer shall plan on spending a minimum of 2 hours with Owner reviewing
proposed screen layouts per site. Screen layouts shall be reviewed with Owner prior to
installing and programming.
C. If screen layouts and graphics are not coordinated and approved by Engineer and Owner prior
to installing and programming such screens, System Programmer shall revise per Engineer and
Owner request under the base bid with no additional payment(s) to do so.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 47
3.9 SUBMITTALS
A. Proposed operator interface and SCADA PC screens shall be submitted and reviewed with the
Owner prior to the completion of the PLC and HMI programming.
B. Once a site has been tested and approved, provide complete electronic copies of PLC,
operator interface, and SCADA PC programs on USB hasp drive.
1. Hasp drive shall be labeled to identify the equipment of which programs it contains.
2. Installed ladder logic programming shall be provided in the PLC program's original format.
SCADA IMPROVEMENTS - CONTROL SYSTEM DESCRIPTION PAGE - 48
CITY
Monticello
Monticello City Hall 1763-295-2711 1505 Walnut St. I Suite 1 Monticello, MN 55362
Office of PublicWorks I 763-295-3170 1 909 Golf Course Rd. Monticello, MN 55362
Department of Motor Vehicles 1763 295-2712 1119Third St. E. Monticello, MN 55362
Hi -Way Liquors 1763-295-3170 1 545 Highway 25 N. Monticello, MN 55362
FiberNet 763-314-0100 1186th St. W. Suite A Monticello, MN 55362
Monticello Community Center 763-295-2954 505 Walnut St. Suite 4 Monticello, MN 55362
REQUEST FOR PROPOSAL
CITY OF MONTICELLO, MN
CONTROL SYSTEMS PROGRAMMER FOR SCADA IMPROVEMENTS PROJECT
ADDENDUM NO. 1
Issue Date: 1/13/2021
Proposal Due Date: 01/18/21 at 1:30pm
CLARIFICATIONS
1) Proposals shall be submitted in an electronic format via email only. Physical copies of proposals
delivered or dropped off at City Hall will not be opened.
2) The proposed project schedule is to issue the hardware and installation bid package end of February
2021.
3) The project completion date for both programming, hardware and installation is set for late November
2021.
REVISIONS TO ATTACHMENT N0.1
1) Add the following paragraphs to section 1.1 1 Booster Station:
F. Low Temp Alarm:
1. The following rooms are to be provided with a low temperature thermostat. If the temperature of
the room falls to the thermostat setting the SCADA system shall signal a ROOM LOW
TEMPERATURE ALARM:
a. Pump Room
2. This alarm shall not shut off the well pumps or chemical feed systems.
G. Floor Flood Alarm:
1. The following rooms are to be provided with a floor flood float. Upon activation of the float, the
PLC shall indicate a ROOM FLOOD ALARM:
a. Pump Room
2. Upon activation of a flood alarm, the SCADA system shall shutdown the running well pump and
chemical feed pumps.
H. Intrusion Alarm:
1. A new door contact is to be provided at each building door and roof hatch. Each door contact is to
be monitored by the control panel.
2. Operator shall use the OIT at the control panel to enter their user passcode to disable the intrusion
alarm. If the user code is not entered prior to an operator adjustable time delay expires after the
door contact signal is activated, the SCADA system shall signal an INTRUSION ALARM
www.ci.monticelIonn.us
Automatic Systems Co
InControl Inc
TPC
Preferred Controls
Total Control Systems Inc
Base Fee: $191,937
Base Fee: $95,541
Base Fee: $62,500
Base Fee: $72,200
Base Fee: $105,927
Fees
WWTP Alternate:
WWTP Alternate: $83,710
WWTP Alternate: $40,900
WWTP Alternate: $27,000
WWTP Alternate: $85,534
$153,247
City Council Agenda: 02/08/2020
4B. Consideration of authorizing a 10 -year contract with Arvig to provide ethernet services
for the SCADA upgrades project for a total cost of $127,000.
Prepared by:
Meeting Date:
® Regular Agenda Item
Public Works Director
02/08/2021
❑ Consent Agenda Item
Reviewed by:
Approved by:
Utilities Superintendent
City Administrator
ACTION REQUESTED
Motion to approve a contract with Arvig to provide ethernet services for the SCADA upgrades
project.
REFERENCE AND BACKGROUND
The City of Monticello's supervisory control and data acquisition (SCADA) systems provide
control and monitoring of the City's water and wastewater assets. To better understand the
SCADA needs of the water and sewer utilities, the City authorized a feasibility study to examine
options for updating the systems. The feasibility study recommended using a radio
communication system due to the security and 20 -year cost savings of using this technology.
Following the acceptance of the feasibility study, the City negotiated with Arvig for use of the
city owned FiberNet system at a lower price than what was originally provided during the
feasibility study. To maintain security, the SCADA system requires a dedicated fiber strand for
communications between sites, which is typically more expensive than a standard residential
fiber connection. The figure below shows the life -cycle costs for communications as determined
for the feasibility study.
LIFE -CYCLE COSTS FOR COMMUNICATION OPTIONS
REM
ANNUAL
M,4NT ERANCE
IHRIAL COST COSTS
ANNUAL
SERVICE 10 -YEAR UFE
CHARGES 1 CYCLE COSTS
20 -YEAR UFE
CYCLE COSTS
Third rt net,"" seNce- TDS TNN m
5 . 5 -
5 18.75 5
261.962
5 542 47?
Thad rly riet"K &i?NCe- F&F&Net M%b9e110 3-Ye$r G41rir11t
S 3 F66 5
57 8M 5
552 MD
5 1.161 5K
Third-iiarly r�eM k service- Ft &Net Mwbm% 5 -Year Camrnt
S 3206 5 -
47 52: 5
479 DM
5 957 2DD
UeWaNd nidiDrietwork imlud raft p2M sLidyl
5 139.006 5 1.900
5 - 5
149 DDD
5 155 ODD
fii N6 Ieie mdxed rde in Yt I arc 2 IYcr SM051�m Ihir laher wear.
After negotiating with Arvig, the cost was reduced to a $7,000 one-time initial setup fee and a
$1,000 per month fee covering 19 sites. The contract term is 10 years; however, looking out
past the initial 10 years and assuming the same rates, this would result in a 20 -year cost of
$247,000. This is significantly lower than the $954,200 total previously provided. This cost
would still be more than the estimated $159,000 for a dedicated radio network. However, the
fiber system would provide for faster communication between sites as well as the ability to
collect more data than the radio system. It would also allow for additional items like security
City Council Agenda: 02/08/2020
cameras to be added to the system in the future. For these reasons, staff recommends the City
enter into a 10 -year agreement with Arvig.
I. Budget Impact: The 2021 budget identifies $1,630,000 for the SCADA upgrades for
the water and sewer utilities. The $7,000 equipment cost would be funded by this
project and the monthly fee would be funded by the water and sewage operating
funds accordingly.
II. Staff Workload Impact: The staff workload for this contract is estimated to be
minimal.
STAFF RECOMMENDED ACTION
City staff recommends approval of a 10 -year contract with Arvig for ethernet services for the
SCADA upgrades project for a total cost of $127,000.
SUPPORTING DATA
• Service Agreement
Network Services Agreement
arvig
Order information
Contracting Entity City of Monticello
Billing Account
Account Number
Contact Matt Leonard
Phone 763-271-3271 Email: matt.leonardU@ci.monticello.mn.us
Arvig Rep. Steve Kopp
Phone 852-236-5648 Email: steve-kopp@arv*tg.com
Service Details
Details
Product Details Protection Details NA
Order Type
Category Core -Network Fiber Path Diversity
[] New ❑ Renewal
Ethernet ❑ Yes ❑ No
Service Term 10 Year Term
Bandwidth Special Routing Required
Fiber ❑ Yes ❑ No
Service Order Component(s)
Public works - 909 Golf Course Rd,
Address 1 Monticello, MN 55362
Address 2 City Hall - 505 Walnut Street, Monticello, MN 55362
Type: Ethemet Services
Type: Ethernet Services
Tenn: 10 Year Term
Term: 10 Year Term
Port Speed: 1000 mbps
Port speed: 1000 mbps
Bandwidth: 100 mbps
Bandwidth; 5 mbps
Lateral:
Lateral:
Handoff_
Handoff:
CFA Provided By: Arvig
CFA Provided By: Arvig
Product:
Quantity:
Product:
Ethemet Services - Hub site
Qty 1 x $100 = $100.00
Ethemet Services - Ethemet Private Line 1
EPL Circuits
Qty 18 x $50 each = $ 900.00
Service Item Description: Ethernet circuit
MRC Amount: $100.00
NRC Amount: $0.00
Service Item Description: Ethernet circuit
MRC Amount: $900.00
NRC Amount: $0,00
Service Item Description:
MRC Amount:
NRC Amount:
Order Notes
Arvig will be providing a Dedicated Ethernet Solution -19 sites Total - Qty 1 main Hub site ( Public Works) & Qty 18 EPL sites back to main hub
Signatures
Name
Date
Terms and Conditions
Signature
Printed Name
Date
Title
I tae to keep the Network Services i have selected above from Arvig as stated in the terms and conditions of the Service Level Agreement and Master Service Agreement. If I discontinue service prior to
when my agreement ends I understand that I will be billed the early termination fee. fAmthty rate available for cuslomers who sign agreement to keep service for such time period. Customers who terminate
service or who are disconnected for non -pay, prior to fulfilling agreement, will be. Charged all remaining recurring charges that would have been due to the company under the terms of the agreement. All basic
Terms and Conditions apply. Taxes and fees are in addition to the monthly rate. Rev. 2013_07
Seriice'r der:Carr7 orien "
0:BMG Tower - 598 0 Jason Ave, Mo. nticeIto.
1.ONiG Tower- 3592 School Blvd;
Address 3 MN 55362
Address A Monticello, MIN 55362
Type: Ethemet Services
Type. Efhemet Services
Term: i 0 Year Term
Term; 10 Year Term
Port.speed: 1000.mbps
Pork Speed: 1.000 mbps
Bandwidth: 5 mbps
Bandwidth: 5 mbps
Lateral:
Lateral:
Handoff.
Handoff.
CFA. Provided By: Arvig
CFA Provided By:
Booster Station - 8770.1ason Ave, Monticello,
Reservair-.2a7 Chelsea Rd, Monticello,
Address S. MN 55362
Address 6 Mid 55362
Type: EthemetS.ervices
Type, Ethernet Services
Term; 10 Year Term
Tenn: 10 Year Term
Port Speed, 1000 mbps
Port Speed: 1000 rnbps
Bandwidth; 5 mh s
p
Bandwidth:. S m b p
Lateral;
Lateral:
Wand❑.fE
Handoft,
CFA Provided By; Arvig
CFA Provided By:
Well 1 -132 Broadway Street East, Monticello,
We11.2 - 209' Cedar Street, Monticello,
Address 7 MN 55352:
Address 8 MN, 55362
Type; :EtherneiServ'ices
Type: Ethernet Services
Term. 10 Year Term
Term: 10 Year Term
Port Speed. 1000. rribps
Port Speed; 1000 mbps
Bandwidth:.5 mbps
Bandwidth: 5 mbps.
Lateral:
Latera]:
Handaff.
Handoff.
CFA Provided By: Arvig
CFA Provided By:
Well 3 - 205 Chelsea Rd,
Address .9 Monticello, MN 55352
Weil 4 - 200 Dundas Road; Monticello,
Address 10 MN 55362
Type: Ethernet Services
Type Ethernet Services
Term: 10 Year Term
Terre; 10 Year Term
Part Speed: 1000 mbps.
Port Speed: 1000 mbps
Bandwidth; 5 mbps
Bandwidth::5 mbps
Lateral;.
Lateral;
Handoff:
Handoff:'.
CFA Provided By; Arvig
CFA Provided By;
Well 5 -.405 Ramsey Street,
Address 11 Monticello; MN 55362
Chelsea Road LS - 3176 Chelsea Rd,
Address 12 Monticello, MN 55362
Type; Ethernet Services
Type: Ethernet Services
Terni: 10 Year Term
Term: 10 Year Term
Port Speed: 1000 mbps
Port Speed 1000 rn.bps
Bandwidth; 5 mbps
Bandwidth: 5 mbps
Lateral:
Lateral:
Handoff.
Handoff:
CFA Provided By,. Arvig
CFA Provided By:
Service �rder:Com�ranenttsj
Chestnut LS - 835;.River Street West, Monticello,
Address 13 MN 55362
Type: Ethernet Services
Term: 10 Year Term
Port.Speed: 1000 mbps
Bandwidth: 5. hibps
Lateral:
Handoff:
CFA Provided.By:.Arvig
East 39 LS' -:326 Riverview Drive. Monti Ilo,
Address 14 MN 55352
Type: Ethemet:Services
Term: 10. Year Term
Port Speed: 1000 mops
Bandwidth: 5 mops
Lateral:
Handoff:
CFA Provided By:
Marvin.Road LS -'110 Marvin Road, Monticello,
Park LS -'105. River Street West, Monticello,
Address 16 MN 55352
Address 16 MN
Type: Ethernet Services
Type: Ethemet Services
Terra: 10 Year Term
Term. WYear Term
Port.Speed: 1000 mbp5
Port Speed: 1000 mbp5.
Bandwidth: 5 mops
Bandwidth: 5 mb.ps
Lateral:
Lateral:
Handoff;
Handoff:
CFA Provided By: ArVig
CFA Provided By.,
Sunset Ponds LS -.6817 94th St NE, Monticello,
Wastewater Treatment Pi ant -
Address 17 MN 55362
Address 18: 1401 Hart Blvd, Mont 661lo; MN 55 a62
Type: Ethernet Services
Type: Ethernet Services
Term: 10 Year Term
Terra: 10 Year Terrn
Port Speed- 1000 mops
Port Speed:. 1000 mbp5
Bandwidths .5 rnbps
Bandwidth:: 5 mops
Laterals
Lateral:
Handoff..
Handoff.
CFA Provided By' Arvig
CFA Provided By:
Meadow Oaks LS - 800 Meadow.Oak Drive,
Address 19 Monticello, :MN 56362
Address 20
Type: Ethernet Services
Type -
Term' 10 Year Term
Term:
Part Speed; 1000,mbps
Part Speed:
Bandwidth:.5 m.bp5
Bandwidth:
Lateral:
Lateral:
Handoff:
Handoff.
CFA Prodded By:.ArVlg
CFA Provided By
Address 21
Address 22
Type.
Type:
Term:.
Term:
Port Speed:
Port Speed:
Bandwidth:
Bandwidth:
Lateral:
Lateral:
Handoff:
Handoff:
CFA Provided By: Arvig.
CF.A.. Provided By;