City Council Minutes 02-08-2021REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, February 8, 2021— 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, Brian Hudgins, and Sam Murdoff
Absent: None
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember
Davidson seconded the item. Motion carried unanimously.
C. Approval of Meeting Minutes
• Regular Meeting Minutes from January 11, 2021
Councilmember Gabler moved approval of the regular meeting
minutes of January 11, 2021. Councilmember Davidson seconded the
motion. Motion carried unanimously.
D. Citizen Comments
None.
E. Public Services Announcements/Updates
• Presidents Day Hours — City Hall and Public Works closed on Presidents
Day. DMV, Hi -Way Liquor and MCC open their regular hours.
• Spring Tree Sale orders due by March 12 and will be available for pick-up
on May 1.
F. Council Liaison Updates
• EDA — Councilmember Davidson noted that the EDA discussed their
annual workplan.
• CMRP — Rachel Leonard commented that the group selected its
officers for 2021, reviewed their mid -year budget, reviewed their
workplan, and discussed continuing with engagement for the
Framework 2030 project.
• Parks, Arts, and Recreation Commission — Councilmember Gabler
noted that the commission received an overview of Chelsea Commons
and they did make a recommendation of appointing two new members.
• IEDC — Mayor Hilgart noted that the group received an update on the
Wright County Business Relief Grant Program, approved the 2021
Action Statement/Workplan, discussed Xcel Energy's IRP filing with
PUC, and received an update on the Wright County Workforce
Pathways efforts.
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• Planning Commission — Councilmember Gabler stated that the
commission held a workshop on the 2021 workplan, appointed new
officers for 2021, and held a public hearing on zoning update in R-1
and R-2 for Capstone Homes.
F. Department Update
• City Administrator Update — Rachel Leonard provided an update on the
following:
1. City staff and Mayor Hilgart will meet with Wright County and
Monticello Township to discuss Ditch 33.
2. The City of Monticello was selected as a recipient of the Community
Energy Transition Grant for the Monticello — Strategic Transition
Plan project.
3. City staff will be participating in a Polar Plunge event on April 24.
4. Played a video showing the making of The Humans of Monticello
Exhibit by MontiArts.
• Wright County Sheriffs Office Quarterly Update — Lieutenant Jason
Kramber provided the fourth quarter update along with an annual review.
Sheriff Deringer was also present to address the City Council on recent
events in the city.
2. Consent Agenda:
Councilmember Gabler moved approval of the Consent Agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $875,342.74.
B. Consideration of approving new hires and departures for city departments.
Recommendation: Approved the hires for Parks and the terminations for the
DMV, Fire Department, and Administration.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of adopting Resolution 2021-15 accepting a grant from Central MN
Arts Board in the amount of $1,000 for Virtual Capacity Building.
Recommendation: Resolution accepting the grant was approved.
E. Consideration of approving 2020 Operating Transfers. Recommendation: 2020
operating transfers were approved.
F. Consideration of a release of Development Agreement for Groveland First
Addition for Lot 1, Block 1, Gould Addition. Recommendation: Approved the
release of Lot 1, Block 1, Gould Addition from the Development Agreement
for Groveland First Addition.
G. Consideration of accepting proposals and awarding a three-year mowing and
maintenance services contract to Central Minnesota Mow & Snow for an
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4.
5.
estimated annual contract cost of $18,220. Recommendation: Approved the
contract with Central Minnesota Mow & Snow.
Regular Agenda:
A. Consideration of authorizing InControl Inc. to provide professional services to
perform integration services to the City's SCADA system for the water and sewer
utilities for a total cost of $95,541
Matt Leonard, City Engineer/Public Works Director, provided a brief overview
including the proposed updates to the SCADA system. The proposed
improvements require programming services for all existing programmable logic
controllers, operator interface terminals, human -machine interfaces,
communication/data equipment and SCADA PC -computer terminals for operating
a complete SCADA system.
Staff received five proposals and interviewed three applicants.
The SCADA construction project is expected to have a bid opening at the end of
March 2021 with construction commencing in the summer/fall of 2021.
Councilmember Gabler moved approving of a contract with InControl Inc.
to provide professional services to perform integration services to the City's
SCADA system for the water and sewer utilities for a total cost of $95,541.
Councilmember Murdoff seconded the motion. Motion carried unanimously.
B. Consideration of authorizing a 10 -year contract with Arvig for ethernet services
for the SCADA upgrades ades project for a total cost of $127,000
Matt Leonard gave a brief overview. This fiber system has a higher cost than a
radio system, however, the fiber system would provide for faster communication
between sites as well as the ability to collect more data than the radio system. It
would also allow for additional items like security cameras to be added to the
system in the future.
Councilmember Davidson moved approval of a 10 -year contract with Arvig
for ethernet services for the SCADA upgrades project for a total cost of
$127,000. Councilmember Murdoff seconded the motion. Motion carried
unanimously.
Adiournment:
By consensus, the meeting was adjourned at 7:38 p.m.
Recorder: Jennifer Schreiber
Approved:
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