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City Council Minutes 02-22-2021REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, February 22, 2021— 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Jim Davidson, Charlotte Gabler, Brian Hudgins, and Sam Murdoff Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Recognition of retirement of City Administrator Emeritus Jeff O'Neill C. Approval of Agenda Councilmember Gabler moved approval of the agenda. Councilmember Davidson seconded the motion. Motion carried unanimously. D. Approval of Meeting Minutes • Special Meeting Minutes from February 1, 2021 • Special Meeting Minutes from February 8, 2021 • Regular Meeting Minutes from February 8, 2021 Councilmember Gabler moved approval of the listed meeting minutes. Councilmember Murdoff seconded the motion. Motion carried unanimously. E. Citizen Comments None. F. Public Services Announcements/Updates None. G. Council Liaison Updates • EDA — Councilmember Davidson noted that the EDA held their annual business meeting and appointed Steve Johnson as President, Bill Tapper Vice President, and Jon Morphew as Treasurer. The EDA reviewed the 2020 financial statements, assigned TIF development contract with Rivertown Residential Suites, and approved 2021 work plan. F. Department Update • City Administrator Update — Rachel Leonard provided an update on the following: 1. The City is in the process of redesigning the City's website and would like the community's feedback. There is a short survey on the website for residents to complete. The new website will be launched in May/June of 2021. City Council Minutes February 22, 2021 Page 1 1 4 2. There have been changes in the COVID-19 restrictions. The MCC will be opening additional areas of the facility in March. • Arvig/FiberNet Quarterly Update — Mark Birkholz, Arvig, provided an update which was included in the agenda packet. 2. Consent Agenda: Councilmember Davidson moved approval of the Consent Agenda. Councilmember Gabler seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $942,883.28. B. Consideration of approving new hires and departures for city departments. Recommendation: Approved the hires for DMV/Liquor Store and MCC and terminations for DMV and MCC. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of approving appointments of Janine Kopff and Mercedes Turner to the Parks, Arts, and Recreation Commission (PARC). Recommendation: Approved the appointment of Janine Kopff for a term to expire December 31, 2021 and Mercedes Turner for a term to expire December 31, 2022. E. Consideration of approving revised 2021 Council Appointments and Designations. Recommendation: Approved the revised appointments and designations. F. Consideration of adopting Resolution 2021-16 authorizing submission of a grant agreement with MN -DEED for a Community Energy Transition (CET) grant for the completion of the Monticello -Strategic Transition Plan. Recommendation: Adopted Resolution 2021-16 authorizing a grant agreement with MN -DEED for a Community Energy Transition (CET) Grant for completion of the Monticello -Strategic Transition Plan, contingent on review by the City Attorney. G. Consideration of adopting Resolution 2021-17 authorizing submission of a Local Road Improvement Program (LRIP) grant application for 7th Street East Rehabilitation. Recommendation: Adopted Resolution 2021-17 authorizing submission of the LRIP grant application for the 7th Street East rehabilitation project. H. Consideration of authorizing submission of a letter of support to Monticello Township for their Local Road Improvement Program (LRIP) grant application. Recommendation: Authorizing a letter of support to Monticello Township for their Local Road Improvement Program (LRIP) grant application to make improvements to Cahill Avenue, 90th Street, and Briarwood Avenue. I. Consideration of approving payment of the 2021 Central Mississippi River Regional Planning Partnership (CMRP) in the amount of $10,714. Recommendation: Approved annual dues for CMRP. City Council Minutes February 22, 2021 Page 2 14 4. Regular Agenda: A. Consideration of a request for an amendment to the zoning ordinance relating to R-1 and R-2 zoning district standards. Applicant: Capstone Homes Steve Grittman, NAC, provided an overview of the request. The applicant requested to amend the zoning ordinance to accommodate alternative house design options by modifying two code sections currently applicable to all single- family homes in the R-1 and R-2 districts. The first is to modify the roof slope standards that currently require a minimum 5:12 pitch on all roof planes. The second amendment related to the required building materials on single family homes, relating to the area which must be covered by brick or stone. Heather Lorch, Capstone Homes, provided a short presentation that included information on their home types and design trends in the marketplace. Ms. Lorch reviewed their proposed language for the amendment and explained that their amendment addresses the trends in the industry, specifically farmhouse style homes. She added that very rarely have they seen communities have a brick or stone requirement. Staff concurred that the amendment to the roof pitch needed flexibility and the amendment was noted in the ordinance. The recommendation was to drop the 5:12 pitch requirement and allow for a lower pitch to incorporate as an architectural feature, exemption comprising no more than 20% of the roof area as measured from a bird's-eye plan view. There was discussion among City Council. Mayor Hilgart noted that he is not in favor of eliminating the brick or stone requirement but would support the percentage and deducting the windows. Approval should not be subjective, there needs to be a standardized calculation to keep things fair. Councilmember Gabler concurred with Mayor Hilgart. Councilmember Hudgins agreed that the City should continue with the calculation system as it avoids any subjective decisions. He questioned whether requiring brick or stone would cause people not to build or buy here. Mayor Hilgart disagreed that this would take place. Councilmember Murdoff stated that he will support the changes as noted by staff. Councilmember Davidson requested clarification on design choices the buyer would have. Ms. Lorch provided a response. Councilmember Gabler moved to adopt Ordinance 755 as recommended by staff and Planning Commission amending the Zoning Ordinance for roof pitch in the R-1 District and building material standards in the R-1 and R-2 Districts, based on finding in Planning Commission Resolution 2021-06. Councilmember Murdoff seconded the motion. Motion carried unanimously. B. Consideration of annrovina the purchase of a 2012 John Deere Grader from RDO Equipment in the amount of $80,000 and declaring 1983 Caterpillar 140G grader as surplus Councilmember Hudgins noted that he is abstaining from the item as he has a client relationship with RDO. City Council Minutes February 22, 2021 Page 3 14 Matt Leonard, City Engineer/Public Works Director, provided a brief overview. The cost to repair the current grader is significant, therefore, staff proposed to purchase this used equipment. The grader is used approximately 100 hours per year. A 1 -ton truck with dump body was included in the 2021 budget for $80,000. This grader purchase would replace the truck that was budgeted. There was some discussion among City Council. Public Works has done an excellent job of maintaining their current equipment. Councilmember Murdoff expressed concern about buying a piece of equipment that will only be used 100 hours per year. He thought that contracting with someone to grade the roads that need it would be a better way to operate. Matt Leonard responded that it helps the department to have a variety of equipment to use. Councilmember Gabler moved to authorize the purchase of a 2012 John Deere 772G motor grader from RDO Equipment of Andover for $80,000 and declare the 1983 Caterpillar 140G motor grader as surplus. Councilmember Davidson seconded the motion. Motion carried 3-1-1; Councilmember Murdoff voted against for reason listed above and Councilmember Hudgins abstained. 5. Adiournment: By consensus, the meeting was adjourned at 7:49 p.m. Recorder: Jennifer Schreibe Approved: Attes kity Administrator City Council Minutes February 22, 2021 Page 4 14