City Council Agenda Packet 12-12-2005
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Mayor:
AGENDA
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday December 12,2005 - 7 p.m.
Clint Herbst
Council Members:
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Glen Posusta, Wayne Mayer, Tom Perrault and Brian Stumpf.
Call to Order and Pledge of Allegiance,
Approve minutes November 28, 2005 regular Council meeting, 1.~/) II} d l r-
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Consideration of adding items to the agenda"c CeJJ. {c.....e.. ~ ' <
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Citizen comments, petitions, requests and complaints,
Consent agenda:
Consideration of approving hires and departures,
Consideration of approving transfers for 2005,
Consideration of approving final budget and tax levy for 2006,
Consideration to approve an amendment to the Monticello Zoning Ordinance for
setbacks in the I-I (Light Industrial) and 1-2 (Heavy Industrial) zoning districts,
Applicant: City of Monticello,
Consideration to approve a request for an interim use permit for the relocation of a
billboard within the River Street right-of-way, Applicant: City of Monticello,
Consideration of approving liquor providers for the MCC.
Consideration of approving Change Order # I - Monticello Library Expansion,
Consideration to approve ratification of the Fourth Amendment to the License
Agreement between the HRA, City and Rocky Mtn, Group, LLC.
Consideration to adopt a resolution requesting designation of the Monticello EDA as a
local development organization,
Consideration to approve proposed modifications to the Monticello EDA-GMEF
Guidelines,
Consideration to adopt a resolution calling for a public hearing by the City Council on
the proposed Modification to the TIF Plan for TIF District No, 1-6, a Redevelopment
District. (Raindance).
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Monticello City Council
December 12,2005
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L. Approval of authorizing bids on Request for Proposal for fiber optic possibilities
within the City of Monticello.
M. Consideration of approving final payment and accepting improvements for the Locust
Street, Walnut Street and Cedar Street Parking Improvements, City Project No. 2002-
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Consideration of approving Change Order No.2 to the Meadow Oak A venue/CSAH
18/CSAH 39 Intersection Improvements.
O. Consideration of approving Change Order No. I to School Boulevard Extension, City
Project No. 2005-2C.
P. Consideration of approving street and utility maintenance responsibilities for Sunset
Ponds 2"' Addition, Spirit Hills Townhomes, Hillside Farms 2'" Addition, Hunters
Crossing and Nathan Court.
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Consideration of a request for development stage PUD for a retail/commercial
development on Monticello Travel Center 2"d Addition. Applicant: Mielke/Loch
Retail Development.
Consideration to approve a request for a preliminary plan and an amendment to the
PUD for Poplar Hill, a 298 unit single family residential development. Applicant:
Insignia Development.
Consideration of purchase by quit claim deed land needed to re-align Otter Creek
Road at CSAH 75.
Consideration of contract renewal with PSG for WWTP operations.
Consideration of increase in sewer and water user rates.
Consideration of switching from three stackable recycling bins to a larger single bin.
Consideration of granting a license allowing for a building encroachment to remain -
Marian Johnson Estate (Maple Street).
Consideration to approve a detached accessory structure in an R-4 District. Applicant:
Kjellberg's Inc.
Consideration of approving Change Order #1 on the CSAH 18/1-94 Interchange, City
Project No. 2004-1 C.
6. Consideration of items removed from the consent agenda for discussion.
Agenda
Monticello City Council
December 12, 2005
Page 3
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7. Public Hearing - Continued hearing on appeal of a variance for a secondary driveway in an
R -1 zoning district.
8. Consideration of approving a conditional use permit for 896 sq. ft. detached accessory structure
in an R -1 Zoning District. Applicant; Richard Bastien Central Masonry and Concrete.
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Review and consideration of approving snow removal plan.
Consideration of salary schedule adjustments for 2006.
Consideration of salary schedule adjustment based on comparative data.
Consideration of options on Kingbay property purchase.
Review ofbiosolids manufacturers presentation and consideration of further research.
Review status of Kjellberg West garbage pickup agreement.
Consideration of adjustments to utility trunk fee programs including an increase in fees.
Review of update of feasibility report on Core Street Reconstruction Program, considering scope
of work for 2006 and call for a public
17. Consideration of authorizing staffto prepare options for relocation of Deputy Registrar's Office.
18. Consideration of approving bills for December.
19. Adjourn
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MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday November 28, 2005 - 7 p.m.
Members Present:
Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian
Stumpf
Members Absent:
None
1. Call to Order and Pledl!e of Allel!iance.
Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was said.
2A. ADvrove minutes November 14.2005 rel!ular Council meetinl!.
BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE NOVEMBER 14, 2005
REGULAR COu~CIL MEETING AS PRESENTED. TOM PERRAULT SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
2B.
ADvrove minutes of the November 14. 2005 AUAR Review.
WAYNE MAYER :>.10VED TO APPROVE THE MINUTES OF THE NOVEMBER 14.
2005 AUAR REVIEW FOR HERITAGE DEVELOPMENT. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
3.
Consideration of addinl! items to the al!enda.
Wayne Mayer added an update on the A VR billboard relocation. Clint Herbst added to the
agenda discussion of the Building Department and City Engineer position. Glen Posusta
added update on the sign for TE 25 and Dundas Road. Jeff 0' Neill added a presentation of
the material that was presented at the IDC banquet. Brian Stumpf asked that agenda item
#11, Rezoning for Carlisle Village 4th Addition be added to the consent agenda as item #5G.
4. Citizen comments. vetitions. reauests and comvlaints.
A representative trom the Wright County Sheriffs Department was present to address any
questions or concerns the Council had relating to law enforcement issues.
Carrie McDougall, 101 Hillcrest Circle asked if the Council could move up discussion on the
item relating to outside storage of commercial vehicles.
A resident also requested that the snowfencing in place along County Road 117 (Edmonson
Avenue) be moved as it creates drifting problems and is a safety hazard since the fence sits
right on the edge of the asphalt. Bret Weiss, consulting engineer, will check into this.
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5.
Consent a!!enda:
A. Consideration of approving hires and departures. Recommendation: Ratify hires and
departures as identified.
B. Consideration of approval to open Redford Lane to traffic. Recommendation: Accept
recommendation to open Redford Lane to traffic.
C. REMOVED FROM AGENDA
D. Consideration of approving Change Order #1 to Hillside Farms Storm Sewer Outlet,
City Project No. 2004-7C. Recommendation: Approve Change Order #1 to the
Hillside Farms Storm Sewer Outlet Project No. 2004-7C in the amount of$2, 105.60 to
Schluender Construction, Inc.
E. Consideration of approving transfer of on-sale intoxicating liquor and Sunday liquor
license to TDDC, LLC dba Jala Penos. Recommendation: Approve the transfer of the
off-sale and Sunday liquor license with 2 a.m. closing time to TDDe. LLC dba Jala
Penos contingent upon payment of fees and submittal of certificate of insurance.
F.
Consideration of approving Supplemental Agreement #1 for CSAH 18/1-94
Interchange Project No. 2004-1 C. Recommendation: Approve Supplemental
Agrccment No. I for CSAH 18/1-94 Interchange Project, City Project No. 2004-1 C
with revised provisions for Special Provisions S-23.2 and S-24.6
G. Consideration of a request for rezoning from AO to R-I A for the plat of Carlisle
Village 4'" Addition. Recommendation: Approve the request for rezoning from AO
to R-IA for the plat of Carlisle Village 4'" Addition.
Wayne Mayer asked that item #5B be removed for discussion.
TOM PERRAULT MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOV AL OF #5B AI\D THE ADDITION OF #11 AS ITEM #5G. WAYNE MAYER
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
6.
Consideration of items removed from the consent a!!enda for discussion.
#5B Opening Redford Lane to Traffic: City Engineer, Bruce Westby explained that a
resident from Redford Lane brought this issue up. The resident indicated that the children on
the street had to walk down to Hayward Court to catch the bus because the bus will not go
down Redford Lane unless there is a turnaround. Wayne Mayer asked if the bus driver quit
going down Redford Lane because there is no longer a cul-de-sac, if so, he felt the school
district was thc appropriate party for the resident to contact. John Simola stated the
temporary cul-de-sac was removed and to turn around now the bus would have to go down to
School Boulevard which is about 500' further. Wayne Mayer asked if the school was waiting
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for the City to give the okay. John Simola indicated the City has not been in contact with the
school on this matter.
WAYNE MAYER MOVED TO ACCEPT THE RECOMMENDATION OF CITY STAFF
TO OPEN THE WEST END OF SCHOOL BOULEVARD WHERE IT MEETS REDFORD
LANE. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
7. Public Hearilll.! on the issuance of Revenue Notes - Monticello Ice Arena
City Administrator, Rick Wolfsteller, stated he thought representatives of the MYHA would
be in attendance to make a presentation on the issuance of the notes. Rick W olfsteller stated
this is the financial proposal for the MYHA. Since the City is one of the parties to agreement
it is necessary to go through these steps in order for the MYHA to get the financing. The City
had done similar types of revenue notes for facilities such as St. Benedict's elderly care
facility, Mississippi Shores, and industrial bonds for various entities. The City is not
financially obligated for any of the payments but the City's backing allows for a lower interest
rate.
Tom Perrault asked who would be liable if any payments were missed. Julie Eddington from
Kennedy & Graven stated the borrower (the ice arena and MYHA) would be liable. Ifthere is
a default the lien would go against thc ice arena and would take priority over thc City and
School District's interest. Wayne Mayer said he hoped that by supporting this, the City could
get some good hours for skating from the ice arena.
Mayor Herbst opened the public hearing. No one spoke for or against the issuance of revenue
notes for the ice arena. Mayor Herbst then closed the public hearing.
BRIAN STUMPF MOVED TO ADOPT THE RESOLUTION AUTHORIZING THE
ISSUANCE OF REVENUE NOTES FOR THE MONTICELLO ICE ARENA. GLEN
POSUST A SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
8. Consideration of amendment #2 to the recreational a!!:reement - Monticello Ice Arena
City Administrator, Rick Wolfsteller provided background on this item noting it was part of
the previous item. The MYHA needed to amend the agreemcnt to clarify which bank was
purchasing the notes. None of the changes in the amendment will affect the City financially.
The City is one of three partics to the agreement and the City nceds to sign off on the
amendment.
Clint llerbst stated thc City has gone above and beyond to make this venture work but he is
disappointed in the hours the City has received as far as ice time. Glen Posusta asked if
something could be put in writing so this issue would not be forgotten come fall when the ice
time is allocated. Clint Herbst stated they have met with ice arena representatives to try to
work out more consistent hours. The Council directcd Rick \Volfstcller to send a lettcr
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stating the City's concern about ice time.
WAYNE MAYER MOVED TO APPROVE AMENDMENT #2 TO THE RECREATIONAL
AGREEMENT BETWEEN THE SCHOOL, CITY AND MYHA AS PROPOSED WITH A
LETTER TO BE SENT CITING THE CITY'S CONCERNS ABOUT ICE TIME. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
9. Public Hearilll! - Continued hearin!!: on anneal of a variance for a secondarv drivewav in
an R-l zonin!!: district.
Wayne Mayer asked how many times the City goes through this procedure before the
applicant is required to start over. Jeff O'Neill stated the property owner has requested that
the public hearing on the appeal of the variance be continued.
WAYNE MA YER MOVED TO CONTINUE THE HEARING ON THE APPEAL OF A
VARIANCE FOR A SECONDARY DRIVEWAY IN AN R-I ZONING DISTRICT. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
10.
Consideration of alJDrovin!!: a conditional use nermit for 896 Sll. ft. detached accessory
structure in an R-l Zonin!!: District. Annlicant: Richard Bastien Central Masonrv and
Concrete.
TOM PERRAULT MOVED TO TABLE ACTION ON THE CONDITIONAL USE PERMIT
FOR A 896 SQ. FT. DETACHED ACCESSORY STRUCTURE IN AN R-l ZONING
DISTRICT. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
11.
Consideration of a relluest for rezonin!!: from AO to RolA for the nlat of Carlisle Villa!!:e
4th Addition.
Added to consent agenda as #5G with the recommendation to approve the change in zoning
from AO to R-1A.
12.
Consideration of amendment to the Monticello Zonin!!: Ordinance re!!:ardin!!: the
re!!:ulation and outdoor stora!!:e of commercial vehicles. Annlicant: City of Monticello.
The ordinance amendment being considered by the Council was the same amendment that had
been approved by the Planning Commission in September 2005 but tabled by the Council.
Basically the ordinance prohibits commercial vehicles from being on residential property and
prohibits race cars on residential property. City Attorney, Tom Scott said if the Council
decides to adopt the ordinance one change he would recommend is a change in the definition
of a race car. He felt the definition might be clarified by adding "a vehiclc stored in an open
trailer". He noted the ordinance amends other sections of the ordinance so the ordinance is
consistent throughout that commercial vehicles and race ears are not allowed in rcsidential
areas.
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Brian Stumpf stated his concerns about the City's ability to enforce the ordinance amendment
and asked where non-commercial vehicles fall in this. Tom Scott said the ordinance deals just
with commercial vehicles and not recreational vehicles such as motor homes, etc. Brian
Stumpf stated he did not like the vagueness of the ordinance and questioncd whether it was
enforceable. He also felt that the City was singling out things that they shouldn't.
Clint Hcrbst felt this ordinance was long overdue and cited the many calls he had received
about dump trucks and other commercial vehicles parked in residential areas. He felt this type
of vehicle should be located in a commercial area.
Wayne Mayer asked Paulette Conroy about her previous statements that real estate agents and
prospective buyers indicated that the presence of the race cars and dump truck negatively
impacted the sale of their property. Paulette Conroy stated that she had contacted the
prospcctive buyers and they had told her that while they liked the house their reservations
about the neighborhood kept them from purchasing it. Clint Herbst noted that the issue is
bigger than just the impact on this particular property.
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Clint Herbst stated he and Wayne Mayer had talked with Wright County. The County said if
the City is going to clean things up in the City this ordinance would be a primary step in that
direction. Clint Herbst felt if the City doesn't take care of the problem early on it will only
gets worse.
Tom Perrault stated that while he preferred that this kind item be covered by covenants hc
realized that it can't be done after the fact.
Carrie McDougall, 101 Hillcrest Circle, questioned how the City can lump commercial and
rccreational vehicles together.
City Attorney Tom Scott stated under the definition of a race car, if the vehicle is licensed and
operable then it is not considered a race ear. By operable it means that the vehicle has all the
equipment needed to legally operate on public streets. Tom Scott reiterated that if the vehicle
is licensed and operable it would not meet the definition of a race car.
Lee McDougall, 10] Hillcrest Circle, asked about snowmobiles operating on the street. He
stated the race car is a recreational vehicle just as the snowmobile is.
Glen Posusta stated that when people infringe on the rights of other, the City may need to step
in to take action. Clint Herbst stated that storage of this type of vehicle would eliminate the
concern. Carrie McDougall responded that the City is discriminating against certain
individuals. She asked if fifth wheels and campers were included in this. The Council
indicated they are not.
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Bill Howe, 2722 Oakview Lanc stated his concern is what is being considered a commercial
vehicle. He drives a one ton van and asked how that fits into the proposed ordinance. Tom
Scott stated the ordinance definition includes a height of 8' and a length of] 6' and asked if the
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van exceeded those dimensions. Mr. Howe indicated it did. Mr. Howe felt what the City was
after were the semis and dump trucks and perhaps need to refine the ordinance language to
exclude service vans. Clint Herbst felt if commercial vehicles are in a residential area they
should be stored in the garage not parked on the street.
Jeff Christen, 1505 Oak Ridge Avenue agreed with Brian Stumpf that the City was getting
into an area they shouldn't. While he didn't have any commercial vehicles on his property
there were others in the neighborhood and he didn't have a problem with them being there.
There was some discussion on the 8' height and 22' length referenced in the ordinance. Tom
Scott stated those were standard dimensions that he found in other ordinances. If the Council
wanted to exclude certain vehicle types such as service vans, from the ordinance, they could
change the vehicle dimensions, Clint Herbst felt if the dimensions were 9' and 26' that would
exclude cargo vans and similar type vehicles.
Wayne Mayer asked if the ordinance was approved, would it be enforceable, Tom Scott said
yes,
CLINT HERBST MOVED TO ADOPT THE PROPOSED ORDINANCE AMENDMENT
WITH CHANGES IN THE HEIGHT AND LENGTH FOR COMMERCIAL VEHICLES TO
9' AND 26' AND WITH RACE CARS NOT ALLOWED TO BE STORED ON AN OPEN
TRAILER.
Wayne Mayer asked if the ordinance will give the Wright County Sheriffs Department the
authority to take action against vehicles that are inoperable. Tom Scott said inoperable
vehicles are covered under a different ordinance, Tom Scott added that it was his position
that there would not be any grandfathering rights if the ordinance is adopted.
MOTION DIED FOR A LACK OF SECOND,
GLEN POSUST A MOVED TO APPROVE THE PROPOSED ORDINANCE
AMENDMENT INCLUDING CHANGES IN THE HEIGHT AND LENGTH FOR
COMMERCIAL VEHICLES TO 9' AND 26' AND REQUIRING RACE CARS BE
STORED ON AN ENCLOSED TRAILER, CLINT HERBST SECONDED THE MOTION.
UPON VOTE BEING TAKEN, CLINT HERBST AND GLEN POSUSTA VOTED IN
FA VOR THEREOF AND TOM PERRAULT, BRIAN STUMPF AND WAYNE MAYER
VOTING AGAINST. MOTION FAILED.
13.
Consideration of reQuest bv Swan River Charter School for City payment for eeneral
public use of plaveround.
This item came up at the previous Council meeting with the request by the Swan River
Charter School to havc the City pick up the cost of insurance for the playground in exchange
for limited public use ofthc facility, It was pointed out at thc last meeting that the City
cannot provide insurance coverage for property the City does not own. If the City opts to
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provide assistance to the school it could be done as an agreement by which the City pays a fee
for the public use of the playground, The concern was that a precedent could be set wherein
other entities would charge the City for the public use of their facilities,
BRIAN STUMPF MOVED TO DENY THE REQUEST BY SWAN RIVER CHARTER
SCHOOL FOR CITY ASSISTANCE IN EXCHANGE FOR USE OF THE PLAYGROUND,
TOM PERRAULT SECONDED THE MOTION, MOTION CARRIED UNANIMOUSLY.
Added Items:
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A VR Billboard Signs: Wayne Mayer wanted an update on the billboard relocation. It was initially
proposed that the westerly billboard be relocated in the area of the ballfields. The location for the
middle billboard was no longer acceptable to Lamar Signs. Jeff O'Neill noted that the sign was 200'
further away plus there was a change in the elevation. Jeff O'Neill offered to extend the term of the
sign lease but Lamar Sign was not in favor of that. Some other possible sites were discussed
including the Fallon A venue site. It was noted that the City has not talked to the property owners
regarding the site and there were also some questions relating to where utilities existed on this site.
The City is trying to find alternative sites on city owned land so that the City could retain the lease
revenue from the signs. Glen posusta asked about the land along 7'h Street (Outlot A, Country Club
Manor) He felt it would be a good site since it is not anticipated that 7'h Street would be going in any
time soon, There are currently four signs on the outlot which are on a year to year lease, including
one sign owned by Lamar Signs. The three signs on the A VR site are long term leases and are
currently in the second year of a fifteen year lease. Rick W olfsteller informed the Council that even
though the signs on Outlot A are on a year to year lease, the City is required to give 60 days notice of
any termination and he also felt the City would need to evaluate whether they want to replace a sign
having a one year lease with a sign that has a long term lease, City staff will do further review and
bring options back to the Council.
TH 25/Dundas Road Sign: Bret Weiss reported that MnDOT had promised the City a sign at this
location and that they would be installing the sign. He will contact MnDOT and check on the status
of this.
City Engineer: Clint Herbst stated his expectations was that the City Engineer was going to report to
the City Administrator and not to the Community Development Director. Clint Herbst felt the City
Engineer should be making the call on who sits in on project and development meetings and when.
Wayne Mayer agreed it was time to empower the City Engineer. Jeff O'Neill stated that because of
the intense development activity taking place in the City he felt it was important that the City
Engineer work closely on that and for that reason should be under his supervision but he added that it
was not out of the ordinary for the City Engineer to be under the supervision of the City
Administrator '
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Building Department: Clint Herbst stated that when the Council adopted a policy restricting certain
positions within the City from doing like work for another municipality a deadline was given of
December 31,2005 for anyone in the identified positions to cease the outside employment. Only one
employee was identified as working for another municipality and Clint Herbst questioned whether
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this employee had given any indication to his supervisor as to what he intends to do with the outside
employment. Rick Wo]fsteller indicated that as ofthis date the employee has not given any
indication of his intent. Rick W olfsteller added that if the employee decides to leave, the personnel
policy only requires a two week notice. Clint Herbst stated his concern is if that happens there is a
limited time to fill the position and he didn't think two weeks was sufficient time. He questioned
whether there were steps the Council could take to prepare for the possibility of the employee leaving
such as reviewing the job descriptions or going over applications that were received when the
previous building inspector's position was filled. Glen Posusta agreed that the City should look at
what steps they could take to prepare for this possibility. The Council suggested that the individual
be contacted again to see if he will give any indication on what he intends to do.
Tom Scott said since the Council doesn't know what is going to happen, the Council could consider
the contingency that the position would be open as of 1/1/06.. He felt it would be okay to start the
process ifin fact there is a violation of the new ordinance after ]/1/06. He stated no decision can be
made on hiring until it is known whether or the not the individual is leaving or staying. There was
some discussion on the steps to take in preparation of the possibility of having to fill this position in
the Building Department. Rick W olfsteller stated that for this position, if it would become vacant,
the Council would want to open it to all applicants and current employees.
GLEN POSUSTA MOVED TO TAKE STEPS TO PREPARE FOR THE POSSIBILITY OF THE
BUILDING OFFICIAL POSlTlON BEING OPEN. WAYNE MAYER SECONDED THE
MOTION. MOTION CARRIED WITH BRIAN STUMPF AND TOM PERRAULT VOTING IN
OPPOSITION TOM PERRAULT STATED HE FELT THIS SHOULD BE HANDLED THROUGH
THE PERSONNEL COMMITTEE.
Review of update presented to IDC: Jeff O'Neill reviewed the information presented to the IDC. He
discussed the financial health of the community, improvements made to the transportation system,
and commercial and residential development taking place in the City.
14. Consideration of approvinl! bills for November.
Wayne Mayer asked about the payment to the YMCA detached worker program. Rick
Wolfsteller explained the program and stated that the City had been contributing to this
program, which benefits area youth, for a number of years. Council asked if the City
Administrator could get information on number of participants in the program trom the
Monticello area.
BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS. TOM PERRAULT
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
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15. Adiourn
BRIAN STUMPF MOVED TO ADJOURN AT 9 P.M. CLINT HERBST SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Recording Secretary
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A.
Council Agenda - 12112/05
Consideration of aoorovin!! new hires and deoartures for MCC and Parks. (RW)
REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring and departures of employees that have occurred
recently at the MCC and Parks Department.. As you recall, it is recommended that the
Council officially ratify the hiring of all new employees including part-time and seasonal
workers.
B. AL TERNA TIVE ACTIONS:
1. Ratify the hiring of the employees as identified on the attached list.
C. SUPPORTING DATA:
Lists of new employees.
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. NEW EMPLOYEES
Name Title Department Hire Date Class
Cheever, Olivia Lifeguard MCC 11/21/2005 Part Time
Rogosheske, Preston L1feg uard MCC 11/8/2005 Part Time
TERMINATING EMPLOYEES
Name Reason Department Last Day Class
. Geyen, Craig Seasonal Parks 11/18/2005 Temp
Schoenborn, Herb Seasonal Parks 10/21/2005 Temp
West, Donavan Seasonal Parks 10/18/2005 Temp
Bartell, Jerry Seasonal Parks 10/18/2005 Temp
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employee councillist.xls: 11/29/2005
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SB.
Council Agenda - l2/]2/05
Consideration of Fund Transfers for 2005. (RW)
A. REFERENCE AND BACKGROUND:
The Council is asked to approve various fund transfers for the year 2005 to cover
deficiencies in various construction funds, transfer of balances remaining from various
construction funds to debt service funds that finance projects, along with miscellaneous
transfers to correspond with our budget for the year 2005
Most of the transfers are self-explanatory and are necessary to eliminate deficiencies in
various construction funds or temporarily provide financing until a future general obligation
bond or revenue source can be arranged. Other major transfers from sewer access funds or
water access funds are to cover the City's share of various projects that we had planned on
paying for by using of these trunk fees.
A listing of the individual transfers recommended for approval is included with the agenda that
outlines each proposed transfer, dollar amount, and the purpose of the transfer.
B. ALTERNATIVE ACTIONS:
l. Approve the transfers as recommended.
C.
STAFF RECOMMENDATION:
It is the recommendation of the City Administrator that for accounting purposes, the
transfers be approved prior to the end of 2005.
D. SUPPORTING DATA:
List of proposed transfers.
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2005
RECOMMENDED FUND TRANSFERS
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Gen Fund #101 OM Fund #230 $65,000.00 To cover deficiency in funds due to previous annexation costs
HRA#213 Various TIF Debt Funds $206,855.00 Annual TIF transfers to cover debt payments
Liquor #609 Comm etr Fund #226 $250,000.00 Annual contribution to operations budget
WWTP Note
Sewer Access Fund #262 #358 $500,000.00 Partial payment - Debt WWfP Note
93-14C \NWTP Expansion To close out Canst Fd and transfer funds to sewer access fd
#436 Sewer Access Fund #262 $766,916.16 for future projects
Capital Ou11ay #240 96-04C Hwy 25 Impr #450 $48,028.38 To cover deficiency in construction funds and close out
2003-20C Prairie Rd To close out canst Fd and transfer surplus funds to another
2001-7C 71h St Impr. #482 Reconst #492 $10,951.98 canst fd that has a deficiency
2000-18C Cedar St Ipr. To close out canst Fd and transfer surplus funds to another
2002-2C Groveland III #484 #478 $47,060.28 canst fd that has a deficiency
2003~20C Prairie Rd To close out canst Fd and transfer surplus funds to another
2002-2C Groveland 111#484 Reconst #492 $4,237.56 canst fd that has a deficiency
2002-10C Prairie RdfRiver St 2003~20C Prairie Rd To close out completed const fd balance to another Prairie Rd
#491 Reconst#492 $11,202.14 project.
2003~20C Prairie Rd
Capital Outlay #240 Reconst#492 $4,020.54 To cover remaining deficiency in canst fd that is completed
Comm Ctr Fund #226 2000A G.O. Bond #365 $685,000.00 Per budget ~ Comm Ctr debt payment
2005~ 1 C Core St Proj To cover partial project costs for Phase III Core Str Project per
Street Reconst Fund #212 Phase III #494 $747,910.00 budget
2005~ 1 C Core St Proj To cover partial project costs for Phase III Core Str Project per
. Sewer Access Fund #262 Phase III #494 $21,200.00 budget
2005~1C Core St Proj To cover partial project costs for Phase III Core Str Project per
Water Access Fund #265 Phase III #494 $88,360.00 budget
2005-2C School Blvd Ext
Water Access Fund #265 #498 $256,73000 To cover partial costs for project thru trunk fees
2005-2C School Blvd Ext
Storm Sewer Access Fd #263 #498 $56,700.00 To cover partial costs for project thru trunk fees
2005~5C Meadow Oak Ave
Capital Outlay #240 Frontag Rd Ext #486 $43,810.00 To cover partial project costs absorbed by City from CO fund
2005~5C Meadow Oak Ave
Water Access Fund #265 Frontag Rd Ext #486 $124,56000 To cover partial costs thru trunk funds per bond schedule
2005~11C Chelsea Rd
Water Access Fund #265 &School Blvd #496 532.040.00 To cover partial costs thru trunk funds per bond schedule
Capital Outlay #240 Library Expansion Proj #497 $98,798.84 To cover deficiency in construction fund
.
DAWN\EXCEl\RICK:2D03 Fund Transfers:12/8/20DS
S~-\ ~
.
.
.
sc.
Council Agenda: 12112/05
Consideration of adontion of 2006 final bndl!:et and tax levv. (RW)
A. REFERENCE AND BACKGROUND:
The City Council is asked to adopt the final 2006 budget and resulting tax levy proposed in
the amount 01'$6,750,000. This final budget and tax levy must be certified to the County
Auditor by December 31 ,I and since this is our last scheduled meeting for the year, adoption
should take place at this meeting. A Truth in Taxation Hearing is not required by the City
this year as we did not increase our levy over the amount collected last year, as a matter of
fact, we have actually lowered by $207,000, which exempts us from the public hearing and
publication requirements.
The final budget summary worksheets and tax levy has been prepared based on direction from
the Council at the last two workshops and remains the same as previously approved with a
levy of$6,750,000. A couple of minor adjustments were incorporated into the budget since
our last workshop session that are related to additional information I obtained regarding an
increase in our insurance premiums for liability and property coverages. These changes did
not affect the tax levy requirements, but the changes I made are as follows:
General Fund: Insurance - + $5,000
Fire Dept Insurance + $85
The $5,085 change was covered by reducing the previously budgeted Coalition of Utility
Cities dues by $5,085.
Liquor Fund:
Insurance -
+$180
Water Fund:
Insurance -
~$545
Community Center Insurance
- $455
The final budget amounts for liquor, water and community center funds were adjusted for
these changes but it did not reflect any additional tax levy requirements.
Additional market value information that I received recently from the Wright County
Assessor's Office confirms the increased values that were projected during our first two
workshops. Taxable values for the City of Monticello for taxes payable next year increased
11.6%. This increase in total market values for the City translates into a tax capacity value
increase of also 11.6% bringing our tax capacity value to $13,224,144. Normally tax capacity
values do not increase at the same rate that our market value increases but because of the
elimination of some of the limited market value classifications on older residential properties,
we are now seeing the larger rise in tax capacity values also.
In regards to our overall tax structure, NSP is now projected to pay around 36% of our overall
taxes. dovm from over 40% in 2005 and 44% in 2004. As you can see, NSP's valuation
continues to be diluted by the fact that we keep increasing other market values from new
commercial and residential construction. This trend is likcly to continue, especially if
II
.
.
.
Council Agenda: 12/12/05
additional reductions are made in NSP's valuation because of reductions in personal property
tax formulas by the Department of Revenue.
The budget and tax levy being proposed for adoption will have a bottom line result of
reducing the average taxpayers obligations by 13% or more, assuming their valuations
remained the same as last year. Even with inflationary increases in individual market values,
most taxpayers should still receive 10% or more reduction in the City's tax bill.
2006 Budget Highlights:
2005 Budl!.et
2006 Budl!.et
Total Projected Revenue
Total Projected Expenditures
Total Tax Levy Required
Total City Tax Capacity Value
Total Tax Capacity Rate
$20,240,885
$25,578,683
$6,957,915
$11,894,681
58.72
$23,624,832
$24,086,640
$6,750,000
$13,224,144
51.04
B. ALTERNATIVE ACTIONS:
1. Adopt the resolution setting the 2006 final budget and tax levy in the amount of
$6,750,000.
c.
ST AFF RECOMMENDATION:
It is recommended that the final tax levy be adopted as proposed to meet the statutory
deadline. The maximum amount that can be levied is $6,750,000, the same amount that was
proposed in our preliminary budget workshops.
D. SUPPORTING DATA:
Final Budget Summary
Resolution
\~
.
.
RESOLUTION NO. 2005-123
RESOLUTION ADOPTING THE 2005 BUDGET AND
SETTING THE TAX LEVY
WHEREAS, the City Administrator has prepared and submitted to the City Council a budget setting forth
therein his estimated needs of the City of Monticello for all operation and the debt service for the fiscal
year commencing January 1,2006; and
WHEREAS, the City Council has reviewed the same and has made such changes therein as appear to be in
the best interest of the City of Monticello;
NOW THEREFORE, BE IT RESOL VED BY THE COUNCIL OF THE CITY OF MONTICELLO that
the budget so submitted by the City Administrator, together with the changes made therein by the City
Council, be and same hereby is adopted as a budget for the fiscal year commencing January 1,2006; and
BE IT FURTHER RESOLVED by the Council ofthe City of Monticello that there be and hereby is
levied for the fiscal year commencing January 1,2006, the following sums for the respective purposes
indicated therein upon the taxable property of the City of Monticello, to wit:
.
REVENUE ........... ...... NET.CERTIFIEQ.Ll"VY
General $3,925,880
Community Center $908,895
Parks $780,125
Library $36,660
HRA $22,600
OAA $7,100
Tree $29,590
Transoortation $15,550
DEBT RETIREMENT
Debt Service Fund $523,600
.,. .,
CANT AL IMPROVEMENTS .'"
Street Reconstruction Fund $500,000
TOTAL TAX LEVY $6,150,000
The above resolution was introduced by Councilmember , was duly seconded by Council-
member with the following voting in favor thereof: Herbst, Mayer, Perrault, Posusta, and Stumpf
The following voted in opposition: None
The City Administrator is hereby instructed to transmit a certified copy of this resolution to the County Auditor
of Wright County, Minnesota.
_dopted this 12'" day of December, 2005
ATTEST:
Clint Herbst Mayor
sc-\C\
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Rick Wolfsteller, City Administrator
.
CITY OF MONTICELLO
2006
.
FINAL
PROPOSED BUDGET
SUMMARY
12-12-05
.
dO
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TAX LEVY SUMMARY
2006 Budget
All Funds
#1 Reduced Debt Levy for one year due to reserves
Parks
General
Librar
Trans ortation
Shade Tree
OM
HRA
Debt Service
Ca ita I Imp. Revolvin
Communit Center
Street Reconstruction
$785,015 $780,125
$3,653,974 $3,925,880
$36,970 $36,660
$59,170 $15,550
$59,605 $29,590
$4,800 $7,100
$21,990 $22,600
$784,156 $523,600
$45,000 $0
$1,007,235 $908,895
$500,000 $500,000
0lL$flll ~!,l,!,~,'h~Th~mnJ~t.lt1f:G 'j
Net Certified Levy Decrease/lncrease
Maximum Lev Allowed
$0
N/A
300% ($207,915)
Payable 1998 Tax Capacity Rate
Payable 1999 Tax Capacity Rate
Payable 2000 Tax Capacity Rate
Payable 2001 Tax Capacity Rate
Payable 2002 Tax Capacity Rate
Payable 2003 Tax Capacity Rate
Payable 2004 Tax Capacity Rate
Payable 2005 Tax Capacity Rate
Est. Payable 2006 Tax Capacity Rate
27.001
35.186
36272
37.146
67.645
65.558
62452
58.760
51.040
'97/Pa able 1998 $14,413,597 27.001 $3,883,013
'98/Pa able 1999 $13,123,681 35186 $4,617,725
99/Pa able 2000 $13,066,057 36272 $4,739,325
2000/Pa able 2001 $13,641,431 37.146 $5,067,342
2001/Pa able 2002 $9,606,212 67.645 $6,498,079
2002/Pa able 2003 $10,344,950 65.558 $6,782,018
2003/Pa able 2004 $11,141,052 62452 $6,957,915
2004/Pa able 2005 $11,840,000 5876 $6,957,915
Est. Pa able 2006 $13,224,144 51.04 $6,750,000
.
COMMENTS:
'Community Center budget levy includes $669,950 for debt service
and $262,845 for operations
Maximum levy without a public hearing being required = $7,311,210
2006 Budget.xls:Tax Levy Sum: 12/5/2005
d\
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SUMMARY OF PROJECTED REVENUES,
EXPENDITURES AND FUND BALANCES
(Cash & Investments)
Parks Fund
Park Dedication fund
General
Librar
Tree
OM
Water
Water Access
Sewer
Sewer Access
Transportation
Liquor
Capital Oulla Revolvin
HRA
Minn. Investment Fund
EDA
SCERG
CMIF
Storm Sewer Access
Cemeter
Communit Center Fund
Street Reconstruction Fund
$252,150 $797,825
$251,000 $109,165
$5,585,000 $6,394,097
$10,100 $37,960
$4,105 $33,210
($75,000) $82,100
$1,101,000 $538,000
$748,500 $492,210
$1,521,300 $994,640
$3,900,000 $1,674,470
$14,900 $16,000
$925,000 $3,608,345
$1,201,000 $626,755
$1,005,500 $760,100
$326,000 $26,015
$850,000 $38,970
$16,200 $660
$2,975 $210
$1,150,000 $348,785
$75,000 $31,000
$99,850 $2,045,930
$251,050 $527,825
ITI~\~i(\i.~ ii:llffiillIWi~~\f!l~i~~
$797,825
$50,000
$6,367,225
$37,960
$33,210
$7,100
$446,225
$567,410
$995,185
$1,267,990
$16,000
$3,539,200
$545,200
$891,565
$0
$1,000
$0
$0
$269,800
$32,045
$2,045,4 75
$750,000
l~lJii~1l~
$252,150
$310,165
$5,611,872
$10,100
$4,105
$0
$1,192,775
$673,300
$1,520,755
$4,306,480
$14,900
$994,145
$1,282,555
$874,035
$352,015
$887,970
$16,860
$3,185
$1,228,985
$73,955
$100,305
$28,875
Debt Service
General Obli ation Bonds
Special Assessment Bonds
Tax Increment Bonds
1.a$1N!$I;~I~".!'!i!~!l!'l1![:lvr.$iiiiW
i!ilii!ii!mii:$~a\!i.~~~a~~! ! im!l!ll$'ll!i~a!i\~~l! ii:ii!!Wi!l~'t!j~~i~~~i
.
2006 BUDGET.XLS:Summ of Proj Rev:12/5/2005
d,~
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REVENUE AND EXPENDITURE SUMMARY
2006 Budget
General
Parks
Park Dedication
Libra
Transportation
Shade Tree
Community Center
DTED Clean U FundlEnvir
OM
HRA
Minn. Investment Fund
EDA
SCERG
CMIF
Debt Service
Liquor
Water
Sewer
Cemeter
Capital Improvements
Water Access
Storm Sewer Access
Sanitar Sewer Access
Streeet Reconstruction Fund
[!1~rL
$5,519,615
$802,715
$94,615
$38,000
$119,595
$62,815
$2,071,835
$0
$4,800
$695,090
$25,830
$42,920
$630
$170
$3,011,595
$3,487,900
$515,000
$977,590
$28,995
$585,800
$324,075
$236,505
$1,079,795
$515,000
"c,,'
,}~S;J'1i:
$7,500,135
$1,204,765
$70,000
$38,000
$119,595
$62,815
$2,071,835
$0
$4,800
$545,320
$0
$2,000
$0
$0
$3,106,243
$3,383,250
$886,970
$1,953,510
$30,945
$1,115,000
$2,100,000
$1,975,000
$2,316,000
$500,000
$6,394,097
$797,825
$109,165
$37,960
$16,000
$33,210
$2,045,930
$0
$7,100
$760,100
$26,015
$38,970
$660
$210
$4,440,560
$3,608,345
$538,000
$994,640
$31,000
$626,755
$492,210
$348,785
$1,674,470
$527,825
Pijliil:1!FlIm!2m HH
COMMENTS
( A ) includes $988,430 Depreciation -- Sewer
( B ) includes $431,700 Depreciation -- Water
( C ) includes $429,300 depreciation -- Parks & Recreation
( D) include $1 ,930 Depreciation -- Cemetery
( E) includes $1,674,000 Depreciation -- Government Funds
.
2006 BUDGETXLS: Rev & Sum: 12/5/2005
$8,041,215 (E)
$1,227,125 (C)
$50,000
$37,960
$16,000
$33,210
$2,045,475
$0
$7,100
$891,565
$0
$1,000
$0
$0
$5,426,218
$3,539,200
$884,625
$1,947,045 (A)
$33,975 ( D )
$545,200
$567,410
$269,800
$1,267,990
$750,000
imi~jli!!1i~"'~FP
~3
. GENERAL FUND SUMMARY
2006 Budget
REVENUE
Taxes 2005 2006
Current Ad Valorem Taxes 101.31011 $3,653,974 $3,925,880
Delinquent Ad Valorem Taxes 101.31021 $0 $0
Mobile Home Tax 101.31031 $0 $0
TIF #1 - Kmart 101.31051 $0 $0
Forfeited Tax Sale A port. 101.31920 $0 $0
Penal & Interest - Ad Valorem Taes 101.31910 $5,000 $6,500
Licenses and Permits - Business
Liquor License 101.32111 $30,250 $31 ,450
Beer License 101.32112 $1,375 $1,500
Set Up Licen 101.32113 $0 $0
Other Bus. Licenses & Permit 101.32199 $2,500 $2,800
Licenses and Permits - Non-Business
Buildin Permits 101.32211 $575,000 $775,000
Variances/Conditional Uses 101.32212 $3,000 $4,000
Gradin Permits 101.32215 $0 $0
. Si n/Banner Permits 101.3222 $0 $500
Animal Licenses 101.32241 $600 $275
Bin 0 Licenses 101.32261 $0 $0
Fiber 0 tic Franchise Fee 101.32263 $0 $500
Other Non-Business License & Permits 101.32299 $7,100 $3,000
Inter-Governmental
Federal Grants - CETA 101.33120 $0 $0
Local Government Aid 101.33401 $0 $0
Homestead Credit (HACA 101.33402 $0 $0
Mobiie Home Homestead Credit 101.33403 $0 $0
PERA Increase Aid 101.33404 $6,741 $6,740
Disaster Aid 101.33408 $0 $15,000
Local GovtlState Hi hwa Aid 101.33410 $72,500 $67,345
Fire De artment Aid 101.33420 $65,000 $95,000
Police De t. Aid 101.33421 $37,500 $45,000
State Grants & Aids - Others 101.33499 $0 $0
Count Hi hwa Grants 101.33610 $12,350 $12,200
Other Coun Grants 101.33620 $1,000 $0
Char es for Services
Rec clin Incentives 101.33621 $14,000 $13,000
Zonin /Subdivision Fees 101.34103 $10,500 $11,652
. Junk Amnest Fees 101 .34407 $0 $7,000
2006 BUDGET.xLS:GenFundSumRev:12f1212005
.
GENERAL FUND SUMMARY
2006 Budget
EXPENDITURES
2005
2006
General Government
Ma or and Council
Administration
Finance
Audit
Le al
Plannin & Zonin
Assessi n
Deput Re istrar
Cil Hall
Data Processin
Elections
National Guard
General Government Depreciation
$62,035
$288,570
$230,710
$38,650
$140,935
$227,695
$47,915
$206,250
$121,140
$150,115
$5,000
$21,625
$66,500
$41,455
$290,585
$246,475
$38,900
$66,665
$297,730
$55,625
$214,150
$126,710
$106,040
$20,080
$21,485
$16,230
$876,000
$279,630
$325,525
$16,770
$43,700
$68,900
.
Public Works
Ins ections
Public Works Administration
Streets & Aile s
Snow & Ice
Street Li htin
Parkin Lots
Shop & Gara e
Refuse Collection
En ineerin
Public Works Depreciation
$155,785
$190,575
$605,480
$76,430
$108,500
$5,200
$180,845
$447,820
$462,500
$1,471,755
$151,740
$181,315
$650,830
$78,145
$156,000
$8,300
$156,515
$477,785
$807,990
$1,588,870
.
2006 BUDGETXLS:GenFundSum-Exp 12/5/2005
;).<-\
.
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.
GENERAL FUND SUMMARY
2006 Budget
____illlllll--.I~
2006 BUDGETXLS:GenFundSum-Exp:12J5/2005
de)
.
SPECIAL REVENUE FUND
2006 Budget
Park Fund
REVENUE
CURRENT AD VALOREM TAXES
DELINQUENT AD VALOREM TAXES
MOBILE HOME TAX
PEN & INT - AD VALOREM TAXES
FIELD FEES
TEAM FEES
PARK RENTAL FEES
CONCESSION REVENUE
OTHER CHARGES FOR SERVICES
INTEREST EARNINGS
REFUNDS/REIMBURSEMENTS IN
OTHER MISC REVENUE
TRANSFER FROM GENERAL FUND
TRANSFER FROM OTHER FUNDS
225.31011
225.31021
225.31031
2253191
225.34771
225.34770
225.34780
225.34772
225.34999
2253621
225.3629
225.36299
225.39201
225.39203
2005
$785,015
$0
$0
$0
$500
$6,000
$2,200
$3.000
$0
$6,000
$0
$0
$0
$0
2006
$780,125
$0
$0
$0
$2,900
$500
$3,200
$3,500
$0
$7,500
$0
$100
$0
$0
----------------------------------------
EXPENDITURES
Personal Services
. SALARIES, FULL TIME - REG 22545201.1010 $235,200 $205,870
SALARIES, FULL TIME - OT 225452011020 $4,200 $3,000
SALARIES, PART-TIME - REG 22545201.1030 $0 $0
SALARIES, PART-TIME - OT 225452011031 $0 $0
SALARIES, TEMPORARY - REG 22545201.1040 $35,500 $68,000
SALARIES, TEMPORARY - OT 225452011050 $0 $0
SALARIES, OTHER 22545201.1090 $0 $0
SEVERANCE PAY 22545201.1110 $0 $2,500
PERA CONTRIBUTIONS 225452011210 $0 $16,615
FICA CONTRIBUTIONS 22545201.1220 $15,205 $17,165
MEDICARE CONTRIBUTIONS 225452011250 $17,050 $4,015
HEALTH/DENTAL/LIFE INSURANCE 225452011310 $3,990 $35,260
U. C. BENEFIT PAYMENTS 22545201.1420 $38,795 $0
WORKER'S COMP BENEFIT PAYMT 22545201.1520 $0 $0
Sup lies
P~NTEDFORMS&PAPER 22545201.2030 $0 $0
SAFETY SUPPLIES 22545201.2065 $3,000 $2,600
MISC OFFICE SUPPLIES 22545201.2099 $250 $150
CLEANING SUPPLIES 225452012110 $700 $850
CLOTHING SUPPLIES 22545201.2111 $725 $700
MOTOR FUELS 22545201.2120 $15,000 $23,000
LUBRICANTS & ADDITIVES 225.45201.2130 $2,400 $4,200
. CHEMICAL PRODUCTS 22545201.2160 $10,000 $10,000
MISC OPERATING SUPPLIES 225452012199 $22,000 $18,000
EQUIPMENT REPAIR PARTS 22545201.2210 $6,200 $6,400
VEHICLE REPAIR PARTS 22545201.2211 $4,000 $4,000
2006 BUDGETXLS:SpecRevParksWkst: 12/5/2005
~~
TIRES 22545201.2220 $1,500 $1,500
. BUILDING REPAIR SUPPLIES 22545201.2230 $5,000 $4,500
LANDSCAPING MATERIALS 22545201.2250 $7,500 $12,000
MISC REPAIR & MTC SUPPLIES 22545201.2299 $18,000 $15,000
Small Tools and E ui ment
SMALL TOOLSfMISC 22545201.2410 $1,500 $1,500
T&EfMACHINERY 22545201.2440 $7,000 $2,500
T&EfFURNITURE 22545201.2460 $0 $0
T&EfEQUIPMENT $0 $8,500
T&EfOFFICE EQUIPMENT 22545201.2471 $0 $0
T&EfCOMPUTER EQUIPMENT 22545201.2472 $0 $0
T&EfOTHER 22545201.2499 $5,000 $2,500
Services and Char es
PROF SERVICES - CUSTODIAL 22545201.3110 $0 $0
MAINTENANCE AGREEMENTS 22545201.3190 $0 $0
MISC PROFESSIONAL SERVICES 22545201.3199 $5,500 $5,500
TELEPHONE 22545201.3210 $2,800 $2,850
TRAVEL EXPENSE 225452013310 $350 $450
CONFERENCE & SCHOOLS 22545201.3320 $1,600 $2,400
FREIGHT 22545201.3330 $0 $0
ADVERTISING 22545201.3499 $650 $600
GENERAL PUBLIC INFORMATION 22545201.3520 $600 $600
. VEHICLE INSURANCE 22545201.3630 $0 $0
ELECTRIC 22545201.3810 $5,500 $6,500
GAS 22545201.3830 $1,300 $1,600
REPAIR & MTC - BUILDINGS 225452014010 $3.300 $3,300
REPAIR & MTC - MACH & EQUIP 225452014044 $2,400 $5,000
REPAIR & MTC - VEHICLES 225452014050 $2,200 $2,200
ADOPT-A-PARK MAINTfEXP 225452014090 $3,200 $2,000
PATHWAY MAINTENANCE 225452014091 $1,500 $3,500
REPAIR & MTC - OTHER 225452014099 $2,000 S2,000
EQUIPMENT RENTAL 225452014150 $1,400 $1,400
UNIFORM RENTAL 225452014170 $2,800 $0
MISC RENTALS 225452014199 $0 SO
DUES, MEMBERSHIP & SUBSCRIPTIO 225452014330 $400 $400
BOOKS & PAMPHLETS 225452014350 $150 $150
TOWING CHARGES 225452014360 $0 $0
LICENSES & PERMITS 225452014370 $0 $0
PRIZES 225452014390 SO $0
TREE REPLACEMENT 225452014391 $0 $0
MISC OTHER EXPENSE 225452014399 $1,500 $6,000
PARKS & RECREATION-DEP $402,050 $429,300
Capital Outla
IMPROVEMENTS 22545201.5301 $15,000 $0
. MOTOR VEHICLES 22545201.5501 $16,000 $23,500
FURNITURE & FIXTURES 22545201.5601 $0 SO
OTHER EQUIPMENT 22545201,5801 $44,000 SO
I>; ,j I r
2006 BUDGET XLS:SpecRevParksWkst:12/5/2005
(~l
.
Parks/Improvements
CITY BALLFIELDS/NSP IMPR 225 $0 $30,000
SOCCER FIELDS IMPR 225 $12,000 $0
PARK ADNSTRUCTURE IMPR 225 $5,000 $0
WEST/EAST BRIDGE PARK IMPR 225 $0 $0
PRAIRIE/OTTER CREEK PARK IMP 225 $0 $0
CARDINAL HILLS TOT LOT IMPR 225 $35,000 $0
PIONEER PARK IMPR 225 $35,000 $45,000
RIVER MILL PARK IMPR 225 $0 $6,500
4th STREETPARK IMPROVEMENT 225.452022499 $25,000 $0
WILDWOOD RIDGE PARKlROLLLlNG 225 $0 $0
GROVELAND SHELTER $0 $30,000
FREEWAY FIELDS FENCE $0 $5,000
GROVELAND PARK IMPROVEMENT 225 $20,000 $40,000
TOWER PARKlVALLEY VIEW IMPROV 225 $0 $0
ELLISON RESTROOMS 225.45202.5201 $0 $75,000
WILDWOOD PARK IMPR 225 $0 $0
COUNTRY CLUB PARK IMPR 225 $0 $0
HILLCREST PARK -BALLFIELD FENCE $8,000 $0
PAR WEST IMPROVEMENT $15,000 $0
MISC OPERATING SUPPLIES 225.45202.2199 $10,000 $0
MISC PROFESSIONAL SERVICES 225.45202.3199 $6,000 $6.000
. NSP Ballfields
Safet Supplies 225.45203.2065 $0 $150
Cleanin Suppies 225.452032110 $150 $150
Motor Fuels 225.452032120 $1,000 $0
Lubricants 225.452032130 $250 $250
General Operatin Sup lies 225.45203.2199 $600 $600
Misc. Re air/Main!. Supplies 225.452032299 $3,550 $3,400
Misc. Professional Services 225.45203.3199 $2,500 $2,000
Electricit 225.45203.3810 $7.000 $7,000
Re air/Maint - Buildin s 225.45203.4010 $500 $0
Improvements 225.45203.5301 $38,000 $6,500
Other E ui ment 225.452035801 $0 $0
Misc. Other Ex ense 225.45203. $4,300 $0
.
2006 BUDGET.XLS.SpecRevParksWkst 12/5/2005
~5S
.
SPECIAL REVENUE FUND
2006 Budget
Community Center
REVENUE
Current Ad Valorem Taxes
Oelin uent Ad Valorem Taxes
Mobile Home Tax
Penalt & Interest - Ad Valorem Taxes
Homestead Credit
State Grants & Aids - Other
Room/S ace Rental
Kitchen Rental/Part Room Rental
Concessions
User Fees
Membershi 5
Pro ram Activit Fees
Other Char es for Services
Interest Earnin 5
Rental of E ui ment
Contributions - Private
Other Mise Revenue
Transfers from General Fund
Transfer from Li uor Fund
226.31011
226.31021
226.31031
226.31910
226.33402
226.33429
226.34101
226.34755
226.34740
226.34790
226.34791
226.34792
226.34999
226.36210
226.36221
226.36230
226.36299
226.39201
226.39207
2005
$1.007.235
$0
$0
$0
$0
$0
$113,000
$26,000
$82,000
$62,000
$460,000
$60,000
$6,000
$1,650
$500
$3,000
$450
$0
$250,000
2006
$908,895
$0
$0
$0
$0
$0
$137,000
$33,700
$89,500
$52,000
$500,000
$65,000
$10,000
$3,000
$500
$3,000
$500
$0
$250,000
EXPENDITURES
Personal Services
Salaries. Full-Time - Re 226.45122.1010 $280,925 $296,000
Salaries, Full-Time - aT 226.45122.1020 $4,000 $4,500
Salaries Part-Time - Re 226.45122.1030 $306,075 $320,000
. Salaries. Part-Time aT 226.45122.1031 $500 $500
Salaries. Tern afar - Re 226.451221040 $0 $0
Salaries. Tern afar -OT 226.45122.1050 $0 $0
Salaries, Other 226.45122.1090 $0 $0
Severance Pa 226.45122.1110 $0 $5,000
PERA Contributions 226.45122.1210 $23,555 $27,660
FICA Contributions 226.45122.1220 $36,675 $38,500
Medicare Contributions 226.45122.1250 $8,575 $9,005
HealthlDental/Life Insurance 226.45122.1310 $48,695 $64,570
U.C. Benefit Pa ments 226.45122.1420 $3,000 $0
Worker's Com Benefit Pa ments 226.45122.1520 $0 $0
.J.
Su lies
Printed Forms & Pa er 226.45122.2030 $2,000 $1,000
Pro ram 0 era tin Costs 226.45122.2065 $0 $0
Misc Office Su lies 226.45122.2099 $6,500 $4,500
Cleanin Su lies 226.45122.2110 $9,000 $8,000
Clothin Su lies 226.45122.2111 $7,000 $4,000
Motor Fuels 226.45122.2120 $0 $0
Lubricants & Additives 226.451222130 $0 SO
Chemical Products 226.45122.2160 $10,000 $11,000
Pool Maintenance Su lies 226.45122.2161 $13,500 $5,000
Mise 0 eratin Su lies 226.45122.2199 $18,250 $21,720
E ui ment Re air Parts 226.45122.2210 $5,000 56,000
.
2006 BUDGETXLS:Spec Revenue Fund-Comm. Ctr.12J5/2005
~q
.
Vehicle Re air Parts
Tires
Buildin Re air Su lies
Landsca in Materials
Mise Re air & Maintetnance Su
Small Tools & E ui ment
T&E - Com uters
T&E - Office E ui ment
T&E - Other
SPECIAL REVENUE FUND
2006 Budget
Community Center
226.45122.2211
226.45122.2220
226.45122.2230
226.45122.2250
lies 226.45122.2299
226.45122,2410
226.45122.2499
226.45122.2471
226.45122.2499
$0
$0
$4,000
$2,000
$10,000
$2,000
$3,000
$1,000
$0
$0
$0
$4,000
$2,000
$12,000
$2,000
.
Services & Charfles
Professional Services - Manaqement Fee 226.45122,3070 $400 $400
Professional Services - Data Processinq 226.45122,3090 $4,000 $4,000
Professional Services - Website/E-mail 226.45122,3092 $4,000 $1,000
Professional Services - Custodial 226.45122,3110 $1,000 $1,000
Professional Services - Laundrv 226.45122,3111 $3,000 $2,500
Professional Services - BldaJEauioment 226.45122,3112 $6,500 $9,000
Maintenance A reement 226.45122,3190 $10,000 $12,000
Professional Services - Newsletter 226.45122,3195 $0 $0
Mise Professional Services 226.45122,3199 $6,000 $6,500
TeleDhone 226.45122,3210 $12,000 $11,000
PostaQe 226.45122,3220 $1,000 $1,000
Cable/Network Services 226.45122,3250 $2,500 $1,800
Travel Expense 226.45122,3310 $900 $900
Conferences & Schools 226.45122,3320 $6,000 $3,000
Expo Exhibitor Admission 226.45122,3490 $4,500 $3,000
Advertisinq 226.45122,3499 $12,000 $12,000
General Public Information 226.45122,3520 $1,000 $500
Brochures 226.45122,3560 $7,200 $4,500
General Liabilitv Insurance 226451223610 $29,715 $20,820
Property Insurance 226.45122,3620 $8,500 $8,300
Misc General Insurance Work Como) 226.45122,3699 $13,670 $13,215
Electric 226.45122,3810 $74,000 $74,000
Gas 226451223830 $77,000 $100,000
ReDair & Maintenance - BuiJdina 226.45122.4010 $5,000 $3,000
Repair & Maintenance ~ Machinerv & Equipment 226.451224044 $6,000 $15,000
Repair & Maintenance - Vehicles 226.45122.4050 $0 $0
Repair & Maintenance - Other 226.45122.4099 $2,000 $2,000
Equipment Rental 226.451224150 $12,000 $4,000
Uniform Rental 226.451224170 $1,500 $1,000
Towel Rental 226.45122.4171 $1,100 $1,100
Dues,Memberships & Subscriptions 226.45122.4330 $1,800 $1,000
Towinq Char es 226451224360 $0 $0
Licenses & Permits 226.45122.4370 $700 5500
Customer Discounts 226.45122.4379 $0 $0
Bank Charaes 226.45122.4398 $7,000 $10,000
Misc Other Expense 22645122.4399 $300 $300
!" "I' , ' '"
.
2006 BUOGETXLS:Spec Revenue Fund-Comm. Ctr.:12/5/2005
30
SPECIAL REVENUE FUND
2006 Budget
Community Center
.
226.45122.5201
226.45122.5301
226.45122.5501
226.45122.5601
226.45122.5701
226.451225702
226.45122.5801
$5,600
$67,900
$0
$18,950
$0
$0
$0
Debt Service
Lease Pa ment to HRA - Princi al
Lease Pa ment to HRA -Interest
Tranfer to Debt Service Fund
.
Communi Center Pro rammin
Rental Room Supplies
Office Su lies - Pro ammin
Office Su lies - Concessions
Part Room Su lies
Climbin Wall Su lies
Fitness Area Su lies
G mnasium Su lies
Indoor PIa Su lies
Pool Su lies
"The Warehouse" Su lies
Wheel Park Su lies
General Pro rammin - 0 eratin Costs
Non-Food Products
T&EIOther
T&E - Fitness E ui ment
T&E - Recreation E ui ment
T&E - Furniture & 1m rovements
Concession Food Products
Professional Services - Fitness
Professional Services - Pro ram Instructor
Professional Services - General Pro rammin
Advertisin - Pro rammin
E ui ment Rental - Pro rammin
Dues, Membershi s & Subscri tions - Pro rammln
Prizes
226.45127.2075
226.45127.2099
22645127.2145
226.451272146
226.45127.2171
226.45127.2172
226.45127.2173
226.45127.2174
226.45127.2175
22645127.2176
226.45127.2177
226.45127.2198
226.45127.2549
226.45127.2499
226.45122.2445
226.451222490
226.45122.2460
226.45127.2541
226.45127.3012
226.45127.3013
226.45127.3199
226.45127.3499
226.451274150
226.451274330
226.45127.4390
$2,600
$0
$3,000
$6,500
$750
$500
$500
$500
$1,000
$800
$1,500
$8,000
$2,000
$0
$0
$0
$0
$52,000
$2,000
$1,500
$1,000
$3,500
$2,000
$250
$2,500
$2,000
$0
$3,000
$6,200
$1,000
$500
$500
$1,000
$2,500
$1,000
$250
$6,000
$2,000
SO
$14,900
$3,200
$6,500
$56,000
$1,000
$2,000
$1,200
$2,000
$1,000
$0
$1,200
_1-
.
2006 BUDGET.XLS:Spec Revenue Fund-Comm. Ctr.:12/512005
~'
~ \
.
.
.
SUMMARY
Debt Service Funds
2006 Budget Forecast
REVENUE
2005
2006
$784,156 .
$134,330
$789,609
$118,500
$685,000 .
$500,000
$0
$523,600
$184,720
$1,083,865
$169,725
$669,950
$500,000
$1,308,700
----------------------------------------------
EXPENDITURES
2005
2006
$1,811,126
$1,289,607
$5,510
$0
$3,206,726
$2,213,715
$5,777
$0
'Scheduled Levy
Less: (1) yr reduction because of bond fund surplus
I/WVTP Note
2000 B Bond
Net Levy
(Actual Revenue)
2006 BUDGET.XLS:Debt Service Fund-Forecast:12/5/2005
All Other Debt
Comm Ctr Bond
$1,129,293
$669,950
(582,293)
(23,400)
523,600
$669,950
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Council Agenda: 12/12/05
Consideration to approve an amendment to the Zonin!!: Ordinance for setbacks in the I-I
and 1-2 Districts. Applicant: City of Monticello. (NAC)
A. REFERENCE AND BACKGROUND
The Planning Commission reviewed this request on December 6th, recommending
approval of the amendment 4-0. The Commissioners indicated that they felt the
amendment would provide industrial property owners more flexibility in the use of their
properties.
The City has encountered issues related to the current side yard setback requirements in the I-I
and 1-2 Districts. The standards require 30 foot setbacks along all interior lot lines. This has
raised issues for some property owners related to the use of the property. In these wider
setback areas, the space tends to be occupied by additional paved area and/or outside storage,
since it is not usable for any other purpose. The original intent of the wider side setbacks
would likely have been related to additional green space, however, this result has not
materialized on most lots.
Planning staff recommends a reduction in the interior side yard requirements to 15 feet. while
maintaining the wider 30 foot setback along the street side of corner lots. This reduction will
permit more intensive use of Industrial lots, and may result in more landscaping area in those
side yards, since the 15 foot dimension does not accommodate driveway or storage uses.
This amendment would not affect fire code requirements for additional sctback based on
building type. Architects will have to account for fire code when they design buildings with
lesser side setbacks. In this way also, the City may see upgraded buildings based on
construction type. The 30 foot setback accommodates the lowest grade of building materials.
This reduction in setback requirement is also subordinate to the buffer yard setback standard.
In cases where an II or 12 parcel is adjacent to a residential area, thc wider setback standard and
landscaping requirement would apply.
B. ALTERNATIVE ACTIONS
The Planning Commission recommends alternative I below.
Decision I: Zoning Amendment reducing interior side yard setbacks in the I-I and 1-2 Districts
from 30 feet to 15 feet.
1. Motion to approve the amendment, based on a finding that the amendment will grant
greater use of industrial property, and may also result in upgraded site and building
plans.
2. Motion to deny the amendment, based on a finding that the long-standing 30 foot
setback serves the Industrial District well by requiring additional spacing bctween
industrial buildings.
WI
.
c.
STAFF RECOMMENDATION
StafY recommends the amendment for the reasons noted above.
D. SUPPORTING DATA
A. Proposed Amendment
.
.
2
Council Agenda: 12/12/05
L(:)
Section 1.
e
City of Monticello, Minnesota
Wright County
Ordinance No.
AN ORDINANCE AMENDING SECTION 3-3 [C] OF THE MONTICELLO CITY
CODE, KNOWN AS THE ZONING ORDINANCE, BY PROVIDING FOR AMENDED
SIDE YARD SETBACK REQUIREMENTS FOR THE I-I AND 1-2 ZONING
DISTRICTS.
The City Council of the City of Monticello hereby ordains:
Section 3-3 [C] is hereby amended to read as follows:
All setback distances as listed in the table below shall be
measured from the appropriate lot line and shall be required
minimum distances.
Front Yard Side Yard Rear Yard
A-O 50 30 50
R-l* 30 * 30x
R-IA* 35 * 30*
e R-2* 30 10* 30
R-2A* 15 6* 20*
R-3 30 20 30
R-4 30 30 30
PZR See Chapter 10 for speci::ic regulations.
PZM See Chapter 10 for specific regulations.
B-1 30 15 20
B-2 30 10 20
B-3 30 10 30
B-4 0 0 0
1-1* 40 15 40
:;::-2* 50 15 50
~-lA 50 30 40
P-s See Chapter 19B for specific regula::ions.
Section 2.
Section 3-3 [C] is hereby amended to add the following:
e
3-3 [C] 5. *1-1 and 1-2 District Setbacks: Within the I-I
and 1-2 Zoning Districts, side yard setbacks for corner lots
(\ 'J
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-
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-
shall be no less than 30 feet for a side yard adjoining a public
street right of way.
Section 3.
This Ordinance shall take effect and be in full force from and
after its passage and publication.
, Mayor
ATTEST:
, Administrator
AYES:
NAYS:
SD- yl\
.
'1e
.
.
Council Agenda 12/12/05
Consideration of a reouest for an Interim Use Permit allowinl!: relocation of a
billboard disnlaced bva City Droiect. (10)
REFERENCE AND BACKGROUND
City Council requested that the Planning Commission conduct a public hearing and
provide a recommendation regarding relocation of one of the two billboard signs
displaced by the interchange project. The Planning Commission conducted a public
hearing on this item at their December 6, 2005 meeting. The Planning
Commission recommended approval of Alternative #1.
As you know, billboards are not an allowable sign in the City, However, billboards
may be relocated on an interim basis due to a city project.
The location proposed for the billboard is where River Street intersects with 1-94
adjacent to the Xcel ballfields. The billboard height will be set at the minimum
necessary to allow maintenance vehicles to pass underneath. It will be constructed
using the single pole design and will actually be smaller than the sign that it is
replacing (36' versus 48' wide). It does not appear that the location proposed will
interfere with the potential interchange slated for construction in this area.
The location is within the 1-2 district. To the east of the site is a vacant parcel
currently owned by Electro Industries. The ballfield parking lot and associated open
space is located to the west. It is not expected that the presence of the sign will
negatively affect the value ofthe Electro property.
The term of the interim use will be set to match the years remaining on the original
land lease agreement between the sign company and A YR. It is estimated that there
were 13-14 years remaining on the lease that was interrupted by the City project, thus
the interim use would be good for the same time period. Once this time period
expires, then the City would have the option of requiring that the sign be removed.
Please note that the price paid to A VR for the land includes the value of the revenue
from the remaining term of the land lease. This City will be recovering this expense
over time through development of a similar lease agreement for use of the River
Street right of way. Also, under State law, the city would be obligated to pay an
amount equal to the loss of revenue to the sign company associated with the term of
the lease. Over 13-14 years this would amount to hundreds of thousands of dollars.
The billboard constructed at this location results in a slight complication for extension
of watermain across the freeway at this location which can be resolved by installing a
carrier pipe in advance of construction of the sign.
4~
Council Agenda 12/12/05
.
View to East (Electro)
View South
View West
AL TERNA TIVE ACTIONS
1. Motion to grant Lamar Sign Company and interim use permit allowing
relocation of a sign from the A VR site to the River Street location. The term
of the interim use permit to match the time terms identified in the original
Lamar/A VR lease agreement.
2. Motion to deny approval of said interim use agreement.
.
STAFF RECOMMENDATION
Staffrecommended alternative 1. There are few alternatives along the Highway 94
corridor where the sign can be relocated in a spot where the City can recover the cost.
This spot is acceptable to Lamar and will result in minimal intrusion on adjoining
property.
SUPPORTING DATA
A. Site Location Map
B. Interim Use Ordinance.
.
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work permitted in the conditional use permit. Such petition shall be presented to
the Planning Commission for a recommendation and to the City Council for a
decision. Further, whenever a conditional use has not been in operation for a
period of six (6) months, the conditional use shall be considered to be null and
void.
[0]
WHEN OCCUPANT IS NOT OWNER: Whenever an application for a
conditional use is intended for specific use by an occupant who is not the owner of
the property, the application must be made by the owner. The conditional use
permit, if granted, will be granted to the owner who shall be fully responsible for
complying with the conditions of the permit and all other provisions of this
ordinance. The Planning Commission, upon a special request, may consider and
recommend granting a conditional use to a renter/tenant/occupant not the owner of
a building. In such a case where a conditional use permit is granted to a
renter/tenant/occupant not the owner, said permit shall be considered to be
granted only for that renter/tenant/occupant for the specified use and shall not
travel with land, and under no circumstance shall said permit be allowed to be
transferred to any other renter/tenant or occupant, including the owner. Further.
for a conditional use permit to be granted to a renter/tenant/occupant not the
owner, the City must have a notarized statement from the owner clearly stating that
she/he understands that said permit is granted solely to the tenant/renter making
application and shall not be transferrable to any future tenant/renter or occupant.
22-4:
INTERIM USE PERMIT
[A] PURPOSE AND INTENT: The purpose and intent of allowing interim uses is:
1.
To allow a use for a brief period of time until a permanent location is
obtained or while the permanent location is under construction.
')
~.
To allow a use that is presently judged acceptable by the City Council but
that, with anticipated development or redevelopment, will not be
acceptable in the future or will be replaced in the future by a permitted or
conditional use allowed within the respective district.
o
j.
To allow a use which is reflective of anticipated long-range change to an
area and which is in compliance with the comprehensive plan provided that
said use maintains harmony and compatibility with surrounding uses and is
in keeping with the architectural character and design standards of existing
uses and development.
[B] PROCEDURE:
1.
Existing Uses: Uses defined as interim uses which presently exist as a legal
use or a legal non-conforming use within a respective zoning district shall
MONTICELLO ZONING ORDI"ANCE
22/4
4~
~
e
-
be considered approved and shall be treated as allowable uses.
2.
New Uses: Uses defined as interim uses which do not presently exist
within a respective zoning district shall be processed according to the
standards and procedures for a conditional use permit as established by
Chapter 22 of this ordinance.
[C] GENERAL STANDARDS: An interim use shall comply with the following:
1. Existing Uses: Shall be in conformance with zoning and building standards
in effect at the time of initial construction and development and shall
continue to be governed by such regulations in the future.
2. New Uses:
a. Meets the standards of a conditional use permit set forth in Section
22-3 of this chapter.
b. Conforms to the applicable performance standards set forth in
Chapter 3, Section 2, of this zoning ordinance.
c. The use is allowed as an interim use in the respective zoning
district.
d. The date or event that will terminate the use can be identified with
certainty.
e.
The use will not impose additional costs on the public if it is
necessary for the public to take the property in the future.
f. The user agrees to any conditions that the City Council deems
appropriate for permission of the use.
[D] TERMINATION: An interim use shall terminate on the happening of any of the
following events, whichever first occurs:
1.
The date stated in the permit.
2.
Upon violation of conditions under which the permit was issued.
o
~.
Upon change in the City's zoning regulations which renders the use non-
conforming.
4.
The redevelopment of the use and property upon which it is located (0 a
permitted or conditional use as allowed within the respective zoning
district.
(#268, 5/8/95)
MONTICELLO ZONING ORDINANCE
22/5
J.4~
-SF.
A.
.
B.
Council Agenda: 12/12/05
Consideration of annrovin!!. 2006 Liquor Providers for the Communitv Center. (KB)
REFERENCE AND BACKGROUND:
Each the year the Community Center requires that liquor providers renew their status to be
alcohol providers for weddings and other events at the Community Center. State statute
requires that our providers hold retail on-sale liquor licenses within our community or
neighboring community and be approved by the City Council to sell alcohol on the
Community Center premises.
The Community Center requires that the City of Monticello and the Community Center be
named as additional insured on the provider's insurance. The following is a list of providers
requesting approved status for 2006:
')
k,
1
j,
VFW Post #8731
J\'ature's Hideaway*
Reichel's Catering Service*
RJ"s Sports Bar & Grill*
Russell's Of Course"
Crostini's* (Beer & Wine Only)
Jala Peno's*
Monticello
Rogers
Annandale
Zimmerman
St. Michael
Monticello
Monticello
4.
5.
6.
~
I.
*lndicates they are also on our caterer provider list.
AL TERNA TIVE ACTIONS:
1. Approve the list of liquor providers for 2006.
2. Do not approve the list of liquor providers for 2006.
C. STAFF RECOMMENDATION:
Contact: Dayle
Contact: Deb Teague
Contact: Robin Reichel
Contact: Steve Kranzler
Contact: Russell Vetsch
Contact: Tim
Contact: Deb Cox
It is the rccommendation of the City Administrator to approve the list of liquor providers for
2006.
D. SUPPORTING DATA:
.
None.
50
.
.
.
Council Agenda: 12/12/05
5G. Consideration of approvinl! Chanl!e Order #1 - Monticello Library Expansion. (RW)
A. REFERENCE AND BACKGROUND:
With the recent completion of the library expansion project by Greystone Construction
Company, Council is asked to approve a change order covering ten additional items and one
deduct item totaling an additional $21,552. This would bring the total construction costs to
$671,277.
A summary of the change order items is provided with the agenda covering various add-ons or
modifications such as a book deposit cabinet, a new power door operator for one of the doors, a
revision to the sanitary sewer location, and other various changes. The total change order also
included are-working of the main service desk area that were not workable as originally
planned. Total change order would amount to a little over 3% ofthe initial base contract.
The architect for this project, Ed Kodet, has indicated he would be in attendance at the meeting
to answer any questions the Council may have on any of the change order items. Comments we
have received from the public on the expanded facility have been positive and as the
community grows, it is very likely the second phase of expansion will also be on the horizon in
the near future.
B.
ALTERNATIVE ACTIONS:
I. Approve change order #1 in the amount of $21,552 to Greystone Construction Company
on the Monticello Public Library Expansion Project.
2. Do not approve as presented.
C. STAFF RECOMMENDATION:
The majority of the change orders were reviewed and determined to be necessary during the
construction phase through the architect, Library Board and/or Building Department. For
example initially the original bid proposal had a book depository with a conveyor system priced
at over $100,000 which was deleted from the contract and basic book drop added for $4,087.
After installation, the service desk counter area was determined by library staff to be inefficient
in its original design and modifications were necessary to make it more use able for the staff.
Considering the overall project, change orders in the amount of 3% seem reasonable and are to
be expected, thus stafI recommends approval of the change order to finalize this project.
D. SUPPORTING DATA:
Copy of Change Order Summary
SI
.
.
.
Document G701 T. - 2001
Change Order
PROJECT (Ndmeand address):
65804 MontIcellb Public'Library
Expansion
220 West6th'Stteet
MOllticello,MiiinesotaS5362
TO CONTRACTOR (Name and address)c
Grey~t:ol1e CgJlstru(;tionCompariy
500 'Sotith Marsch<l.1tRbad
Shiikopee, Minnesota' 55379
CHANGE ORDER NUMBER: 001R
DATE: September 29, 2005
OWNER: 0
ARCHITECT: 0
CONTRACTOR: 0
FIELD: 0
OTHER: 0
ARCHITECT'S PROJECT NUMBER: 65804
CONTRACT DATE: November 08,2004
CONTRACT FOR: General Construction
THE CONTRAqT IS CHANGED AS FOLLOWS:
(Include, where applicable" any undisputed amount attributable to previously executed Construction Change Directives)
l:Installbookdl:pository.... Add $4,087.00
2:'ChangeS;1tl qui~tStudy#113- Deduct $572.00
3: Change to(l~~pmmodat~e:x-\s1ihg sanitary sewer location Add $2,205.00
4. New poweroperatorondoor #100-2 Add $3,723.00
R~vise,sojjfit in,U9forexistirig,ductwork Add $2.625.00
6. New sQffit at rem&vedvau!t Add $651.00
7. Add hrilkhead'3:nd revise walLin 101 Add $557.00
8,ireitibvetY'l.d replap~ sidewalk: add HDCP ramp Add $767.00
9. Add:acsess panel Add $244.00
10. A?d:additio~al]ighting<tptl?place existing Add $929.00
lL Makemillwor};:modifications per SDI5, SDl6 Add $6,336.00
Total Add
$21,552.00
The original Contract Sum was
The ll.,et cha'nge by, previously:authorized Change Orders
Tl1r'C~~tr~ft~lI.trfprior to thi~~hange:()tder was
TheColltl'actSum will be increa~edb:y:this:Change Order in the amount of
The new,C6t1.trad'SUrriinc1udihg"thi,s:Change Order will be
T~~c:ontractTime wiIlIJ~~:~c~anged by Zero ( 0 ) days.
The date of S1).bstantia1Comp1etiP'1l as of the date of this Change Order therefore is
$
$
$
$
$
649.725.00
0.00
649.725.00
21,522.00
671.277.00
NOli:: This Ch,mge Order, does ndfinc1ude changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which
have beena,tit~6tiZl:l:d, by Construction Change Directive until the cost and time have been agreed upon by both the Owner and
GontractOr;.lp!",hi.chcase a Change Order is executed to supersede the Construction Change Directive.
NOT VALlDUNTIt.:$IGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
Kodet Architectural Grou Ltd
A~~HITECT,( (rmname)
jfr~.'or:
DATE
Greystone Construction Company
CONTRACTOR (Firm name)
500 South Marschall Road, Shakopee,
Minnesota 55 9
City of Monticello
OWNER (Firm name j
Monticello City Hall. 505 Walnut Street,
Monticello, Minnesota 55352-8831
ADDRESS
.~
a Q.,
BY (Sign ,
Steve Chu a
(T..vped name)
BY (Signature)
Fred Patch
(Typed name)
11- (11'&>
DATE
DATE
AlA Documenl. G701Tfol-20Dl. Copyright @1979, 1987, 2000 and 2001 by The American Institute at Architects. All rights reserved. WARNlNG: This
A!A'o, Docl1Inef1[ is protiJ't:t;,d by U.S. CDpyr1{ll1i Lmv and International TnmliML Unauthorized mprodU!~ljQn or IHiilribuHon nf tlli!, AlA'"' Docum.,.,,:, Of
ilny portion of it, may fii"suit i!1 severa civil and criminal penames, <lnd wm be proseculed to ,ni)' maximum edent pos.\<;lble under the law, This
document was produced by AlA software at 15:26:05 on 11/14/2005 under Order NO.1 000165379_1 which expires on 2/24/2006, and is not lorresals.
User Noles: (2643884800)
1
Sd
.
.
.
Other Change Order Items
Lower soffit from vestibule to service area to match height @ service area 119.
Materials................ ... .... ... .................... $ 550.00
Labor: 30 hrs. @ 65ihr. .... ....................... 1.950.00
Subtotal $2,500.00
5% O&P 125.00
TOTAL $2.625.00
Page A7.1, SE corner ofRIn. #104. Existing soffit south offthat corner does not
Exist, approx. 12' in length. Frame, sheetrock, and tape new soffit.
Materials..... ......... ......... ........ ........... ..... $ 100.00
Labor: 8 hrs. @ 65ihr. . ... ... ....... ............ .... 520.00
Subtotal $620.00
5% O&P 31.00
TOTAL $651.00
Add bulkhead and revise wall @computers #101 area. Frame, sheetrock
& tape.
Materials....... ... .... .... .... .......................
Labor: 7hrs. @65/hr...............................
Subtotal
5% O&P
TOTAL
$ 75.00
455.00
$530.00
27.00
$557.00
Remove & replace sidewalk, add pavers for handicap ramp
Subtotal $730.00
5% O&P 37.00
TOTAL
$767.00
I ea. 16" x 24" non-rated access door
Labor: I hr. @ $45ihr. . ...... ...... .... ............
Material ........ . . . .. . . . . . . . .. . . . . . . . . . . . . . . . . .. . .. . ..
Subtotal
10% O&P
TOTAL
$45.00
177.00
$222.00
22.00
$244.00
2 ea. 2x4 drop in fixtures and recessed cans
Subtotal
5% O&P
TOTAL
$885.00
44.00
$929.00
TOTAL CHANGE ORDER #1 ...................................................
$15.216.00
53
.
.
.
~ '1I""!;/k ~T TI""'tf"lll'"'td'""'/J...... T""'--'
\.iKi::!4X ~l Ul~.n
CONSTRUCTION COMPANY
October 20, 2005
Kodet Architectural Group, Ltd.
15 Groveland Terrace
Mpls., MN 55403-1154
Attn: Bruce Hassig
RE: Monticello Library modified millwork proposal
Dear Bruce:
Per your request, we offer to provide the millwork modifications as required per the
sketches provided by you; SD12R dated 9-26-05, SD13R dated 9-26-05, SD14R dated 9-
26-05, SD15 dated 7-6-05 and SD 16 dated 7-6-05. Please see the following breakdown
of costs for the modifications:
Labor (32 manhours @ $45.00 / hr)
Material by Northern Woodwork, Inc.
Misc. material
Sub-Total:
10% overhead & profit
Total
$1440.00
$4220.00
$100.00
$5760.00
$576.00
$6336.00
I have contacted David Steen at A vonite regarding the replacement of the A vonite tops
that have scratched and he plans to have a representative visit the library to inspect the
tops and proceed with a resolution. This item will be handled separately. We have not
included any labor to remove or reinstall the A vonite tops or material costs for the tops.
Thank you for your cooperation.
Sincerely,
rJ" ;1
llyl~ Ct. iL
St,vJn A. Chuba
Proj ect Manager
Copy - file
5L\
500 S. Marschall Road, Suite 300
Shakopee, MN 55379
www.greystoneconstruction.com
Equal Opportunity Employer/Contractor
Phone: (952) 496-2227
Fax: (952) 445-4191
.
AlA Document G70f" - 2001
Change Order
PROJECT (Name and addrcH):
65804 Monticello Public Library
Expansion
220 West 6th Street
Monticello, Minnesota 55362
TO CONTRACTOR (Name and address):
Greystone Construction Company
500 South Marschall Road
Shakopee, Minnesota 55379
CHANGE ORDER NUMBER: 00] R
DATE: September 29, 2005
OWNER: D
ARCHITECT: D
CONTRACTOR: 0
FIELD: 0
OTHER: D
ARCHITECT'S PROJECT NUMBER: 658U4
CONTRACT DATE: !\'ovember 08,2004
CONTRACT FOR: General Construction
THE CONTRACT IS CHANGED AS FOLLOWS:
(InclUde, where applicable, any undisputed amount attrihutable to previously executed Construction Change Directives)
L Installbook depository Add $4.087.00
2. Changes in Quiet Study#J 13 Deduct $572.00
3. Change to accommodate existing sanitary sewer location Add $2.205.00
4. New power operator on door #100-2 Add $3,723.00
5. Revise soffit in 119 for existing ductwork Add $2,625.00
6. New soffit at removed vault Add $651.00
7. Add bulkhead and revise wall in tol Add $557.00
8"Remove and replace sidewalk; add HDCP ramp Add $767.00
9. Add access panel Add $244.00
10. Add additional lighting to replace existing Add 5929.00
11. Make millwork modificntions per SD12R-14R. SOlS, SD16 Add $6336.00
.
T ataI Add
52] ,552.00
I
I
I
I
I
The original Contract Sum was
The net change by previously authorized Change Orders
The Contract Sum prior to this Change Order was
The Contract Sum will be increased by this Change Order in the amount of
The new Contract Sum including this Change Order will be
The Contract Time will be unchanged by Zero (O) days.
The date of Substnntial Completion as of the date of this Change Order therefore is
649,725.00
0.00
649,725,00
21,522.00
671.277.00
NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which
have beenauthdrized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and
Contractor,.in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER,
Kodet Architectural Group Ltd
ARCHITECT (Firn, me)
DAT
.
Grevstone Constmction Companv
CONTRACTOR (Firm name)
500 South Marschall Road, Shakopee,
Minnesota 55 9
ADDRESS
City of Monticello
OWNER (Firm name)
Monticello City Hall, 505 Walnut Street.
Monticello, Minnesota 55352-883]
ADDRESS
BY (Signal ~
Steve Chuba
(1)ped name)
}J~llt, !/~
BY (Signature)
Fred Patch
(Typed name)
DATE
DATE
AlA Document G701 1M _ 2001. Copyright @ 1979, 19B7, 2000 and 2001 by The American Institute of Architects. All rights reserved. 1hf"
AlA" O;;Uml('t'! ~ ,~;" /.<'\ f..;"" 'J;C' '('\i?'I':'~<{)' l.:FW,i h'i;><\ ;~:f/cdUi;j;'.'n c)f (~i;;tfi"",(;(, DiEuml:<', iJr
any p:;t 1i0i , '"i ,,' ,i 'Y;P;'::i-2L n<Gfi;~,1,;d \r" ,,' ilUY';TVn 0)(\h'l V)~. i'i;>:,: "'l';"i )i", This
documenl was produced by AlA software aI15:26:05 on 11/14/2005 under Order No.l000165379_1 which expires on 2/24/2006, and is not for resale.
User Notes: (2643884800)
1
ss
. .____.'.-'c
.
.
.
Monticello Library Expansion
Change Order #1 Summary
~
~trfJ
8/24/05
Proposal Request #1 - 1/11/05
Furnish and install thru-wall book depository. Embury, Ltd. Model 950-TW
In Room # 122 Book Drop. Book depository shall consist of stainless steel top and cabinet,
stainless steel head, and galvanized steel book truck. Center on room
Labor: 4MH@$45/br. .............................. $ 180.00
Material: .. ...... ..... ............... ................ .... 3535.00
Subtotal $3,715.00
10% O&P 372.00
TOTAL $4.087.00
Proposal Request #2 - 3/30/05
I) Omit type F frame in Quiet Study #113
2) Omit removal of existing wallpaper in Quiet Study #113
3) Omit painting in Quiet Study #113
4) Omit painting of existing brick on north wall of Hall #125 & Workroom #121
Labor: 8 MH@$45;lrr. .............................. ($360.00)
Material: .. ... ..... ... .... ........ .... ................... (]60,00)
Subtotal ($520.00)
10% O&P (52.00)
TOTAL ($572.00)
Proposal Request #3 - 4/14/05
Extend 4" sanitary sewer to actual location between grids D & E. Provide cleanouts
extended to grade at all 45 degree bends and provide insulation above all piping where it is
located below the sidewalk.
Add 60 If@$35/lf. . ......... ... ............ .....,......
5% O&P
TOTAL
$2, I 00.00
105.00
$2.205.00
Proposal Request #4 - 4/29/05
Provide new power door operator on door #1 00-2; turn existing operator over to Owner.
New operator shall match existing reused operator on exterior pair of doors.
Material..,........,....... ..............,.............. 53,546.00
5% O&P 177.00
TOTAL 53.723.00
slo
.
.
.
Other Change Order Items
Lower soffit from vestibule to service area to match height @ service area 119.
Materials .............................................. $ 550.00
Labor: 30 hrs. @ 65ihr. .................. .......... 1,950.00
Subtotal $2,500.00
5% O&P 125.00
TOTAL 52.625.00
Page A7.1, SE corner ofRm. #104. Existing soffit south off that comer does not
Exist, approx. 12' in length. Frame, sheetrock, and tape new soffit.
Materials..... ........ ....... ......... .................. $ 100.00
Labor: 8 hrs. @65.ihr. .............................. 520.00
Subtotal $620.00
5% O&P 31.00
TOTAL 5651.00
.
Add bulkhead and revise wall@computers#101 area.
& tape.
Materials . . . . . .. .. . .. . . . .. .. ... . .. . . . .. . .. . . .. . . . . .. . ..
Labor: 7hrs.@65/hr. ...............................
Subtotal
5% O&P
TOTAL
Frame, sheetrock
$ 75.00
455.00
5530.00
27.00
$557.00
.
Remove & replace sidewalk, add pavers for handicap ramp
Subtotal $730.00
5% O&P 37.00
TOTAL
$76700
1 ea. 16" x 24" non-rated access door
Labor: 1 hr.@$45/hr. .............................
Material. ......... ............ ......... ...... .........
Subtotal
10% O&P
TOTAL
$45.00
171.00
$222.00
22.00
5244.00
2 ea. 2x4 drop in fixtures and recessed cans
Subtotal
5% O&P
TOTAL
$885.00
44.00
$929.00
TOTAL CHANGE ORDER #1...................................................
$15.216.00
Sl
.
.
.
.rtr"'<J"!I"'":t.~",,!![,T.:t"'"'fF1ll'"1~'T""""
lj~:r:~.lUl~n
CONSTRUCTION COMPANY
October 20, 2005
Kodet Architectural Group, Ltd.
15 Groveland Terrace
Mpls., MN 55403-1154
Attn: Bruce Hassig
RE: Monticello Library modified millwork proposal
Dear Bruce:
Per your request, we offer to provide the millwork modifications as required per the
sketches provided by you; SOl2R dated 9-26-05, SD13R dated 9-26-05, SDl4R dated 9-
26-05, SD15 dated 7-6-05 and SD 16 dated 7-6-05. Please see the following breakdown
of costs for the modifications:
Labor (32 manhours @ $45.00 I hr)
Material by Northern Woodwork, Inc.
Misc. material
Sub-Total:
10% overhead & profit
Total
$1440.00
$4220.00
$100.00
$5760.00
$576.00
$6336.00
I have contacted David Steen at A vonite regarding the replacement of the A vonite tops
that have scratched and he plans to have a representative visit the library to inspect the
tops and proceed with a resolution. This item will be handled separately. We have not
included any labor to remove or reinstall the A vonite tops or material costs for the tops.
Thank you for your cooperation.
SirltnCerelY, !l
;tt (L
St' ~n A. Chuba
Project Manager
Copy - file
S8
500 S. Marschall Road, Suite 300
Shakopee, MN 55379
www.greystoneconstruction.com
Equal Opportunity Employer/Contractor
Phone: (952) 496-2227
Fax: (952) 445-4191
.
:'i?[iiAIX
;'.........'.>j,.f."'.....
~W!~.>f';:
p'W'~';.
Document G70fM - 2001
Change Order
PROJECT (Name and address)'
65804 Monticello Public Library
Expansion
220 West 6th Street
Monticello, Minnesota 55362
TO CONTRACTOR (Name ond address!:
Greystone.Construction Company
500 South Marschal1 Road
Shakopee, Minnesota 55379
CHANGE ORDER NUMBER: 001 R
DATE: September 29,2005
OWNER: 0
ARCHITECT: 0
CONTRACTOR: 0
FIELD: 0
OTHER: 0
ARCHITECT'S PROJECT NUMBER: 65804
CONTRACT DATE: November 08. 2004
CONTRACT FOR: General Construction
THE CONTRACT IS CHANGED AS FOLLOWS:
(Include, where applicable, an)' undisputed amount attributable 10 previnlt.~ly execured Construction Change Directives)
1.1nstaUbook depository Add $4,087.00
2. Changes in Quiet Study#113 Deduct $572.00
3. Change to accommodale existing sanitary sewer location Add $2,205.00
4. New power operator on door #100-2 Add $3,723.00
5. Revise soffit in I 19 for existing ductwork Add $2,625.00
6. New soffit at removed vault Add $651.00
7. Add bulkhead and revise wall in 101 Add $557.00
8. Remove and replace sidewalk; add HDCP ramp Add $767.00
9. Add access panel Add $244.00
1(). Add additional lighting to replace existing Add $929.00
11. Make millwork moditications per SD12R-14R, SD15. S016 Add 56,336.00
.
Total Add
$21,552.00
$
$
$
$
$
649.725.00
0.00
649,725.00
2] ,522.00
671.277.00
The original Contract Sum was
The net change by previously authorized Change Orders
The Contract Sum prior to tbis Change Order was
The Contract Sum will be increased by this Change Order in the amount of
The new Contract Sum including this Change Order will be
The Contract Time will be unchanged by Zero ( 0 ) days.
The date of Substantial Completion as of the date of this Change Order therefore is
NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which
have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and
Contractor, in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
Kodet Architectural Group Ltd
ARCHITECT.(Firm llame)
15 Groveland Terrace
Minneapolis, MN 55403-1154
ADDRESS
Grevstone Construction Company
CONTRACTOR (Firm name)
500 South Marschall Road. Shakopee,
Minnesota 55 9
ADDRESS
City of Monticello
OWNER (Firm name)
Monticello City Hall, 505 Walnut Street,
Monticello. Minnesota 55352-8831
ADDRESS
BY (Signature)
Fred Patch
(T.vped name)
BY (Signature)
Edward 1. Kadet. Jr.
(Typed name)
BY (Signal f
Steve Chuba
(Typed name)
II "'It f.9 S"
DATE
OATE
DATE
.
AlA Document G701â„¢ 2001. Copyright @1979, 1987,2000 and 2001 by The American Institute of Architects. All rIghts reserved. 'I;1,hrJiUG: Tl",is
A!~/' f);;(;Ii'FC' " ",/r;~:i" U::;lun"Jii '~H:'('T~iU';L~)I;~" di:+'i't.;;>,., ,,;;;\' D!,,>;l1";,'~,;, tA
VI!\' portH." nccc,:.ouV(! ,,'<);imcF. ,.}~!,'j;l pes;;'b:;:- Ii;'" This
document was produced by AlA so1tware at 15:26:05 on 11/14/2005 under Order No.1000165379_1 which expires on 2/24/2006. and is not for resale.
User Notes: (2643884800)
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Monticello Library Expansion
Change Order #1 Summary
~
~ff
8/24/05
Proposal Request #1 1/11/05
Furnish and install thru-wall book depository, Embury, Ltd. Model 950- TW
1n Room #122 Book Drop, Book depository shall consist of stainless steel top and cabinet,
stainless steel head, and galvanized steel book truck. Center on room
Labor: 4 MH @ $45/hr. .............................. $ 180,00
Material: ,..,..........................',..",.........., 3.535,00
Subtotal $3,715.00
10% O&P 372.00
TOTAL $4.087.00
Proposal Request #2 ~ 3/30/05
I) Omit type F frame in Quiet Study #113
2) Omit removal of existing wallpaper in Quiet Study #113
3) Omit painting in Quiet Study #113
4) Omit painting of existing brick on north wall of Hall #125 & Workroom #121
Labor: 8 MH@$45/hr, .............................. ($360.00)
Material: ,............,.... ................,...",....,., (160,00)
Subtotal ($520,00)
10% O&P (52,00)
TOTAL ($572.00)
Proposal Request #3 4/14/05
Extend 4" sanitary sewer to actual location between grids D & E. Provide cleanouts
extended to grade at all 45 degree bends and provide insulation above all piping where it is
located below the sidewalk.
Add 60 If@$35/lf. "..... .........",..,..."....,..,..
5% O&P
TOTAL
$2,100,00
105,00
$2.205.00
Proposal Request #4 - 4/29/05
Provide new power door operator on door #100-2; turn existing operator over to Owner.
New operator shall match existing reused operator on exterior pair of doors,
Material"........ ...."....., ............",.,..,...,.. $3,546,00
5% O&P 177.00
TOTAL S3.773.00
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Other Change Order Items
Lower soffit from vestibule to service area to match height @ service area 119.
Materials .............................................. $ 550.00
Labor: 30hrs.@65/hr. ........................... 1,950.00
Subtotal $2,500.00
5% O&P 125.00
TOTAL $2.625.00
. Page A7.1, SE corner ofRIn. #104. Existing soffit south off that corner does not
Exist, approx. 12' in length. Frame, sheetrock, and tape new soffit.
Materials....... .......... ........ .... ......... ......... $ 100.00
Labor: 8 hrs. @ 65/hr. ........ ........ ... .... ....... 520.00
Subtotal $620.00
5% O&P 31.00
TOTAL $651.00
. Add bulkhead and revise wall @computers #101 area. Frame, sheetrock
& tape.
Materials .............................................. $ 75.00
Labor: 7 hrs. @65/hr. .. ............... .............. 455.00
Subtotal $530.00
5% O&P 27.00
TOTAL
$557.00
. Remove & replace sidewalk, add pavers for handicap ramp
Subtotal 5730.00
5% O&P 37.00
TOTAL
$767.00
.
1 ea. 16" x 24" non-rated access door
Labor: 1 hr. @ $45/hr. .. ............ ...............
Material.. ..... ....... ....................... .........
Subtotal
10% O&P
TOTAL
$45.00
177.00
$222.00
22.00
$244.00
2 ea. 2x4 drop in fixmres and recessed cans
Subtotal
5% O&P
TOTAL
$885.00
44.00
5929.00
TOTAL CHANGE ORDER #1 ...................................................
$15.216.00
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.1""11 T"a. ~"W '7'".,.........,"'...... T""-"
\j l"..JYI ~.l Ul" n
CONSTRUCTION COMPANY
October 20, 2005
Kodet Architectural Group, Ltd.
15 Groveland Terrace
Mpls., MN 55403-1154
Attn: Bruce Hassig
RE: Monticello Library modified millwork proposal
Dear Bruce:
Per your request, we offer to provide the millwork modifications as required per the
sketches provided by you; SD12R dated 9-26-05, SD13R dated 9-26-05, SOl4R dated 9-
26-05, SOl5 dated 7-6-05 and SD 16 dated 7-6-05. Please see the following breakdown
of costs for the modifications:
Labor (32 manhours @ $45.00 / hr)
Material by Northern Woodwork, Inc.
Misc. material
Sub-Total:
10% overhead & profit
Total
$1440.00
$4220.00
$100.00
$5760.00
$576.00
$6336.00
I have contacted David Steen at A vonite regarding the replacement of the A vonite tops
that have scratched and he plans to have a representative visit the library to inspect the
tops and proceed with a resolution. This item will be handled separately. We have not
included any labor to remove or reinstall the A vonite tops or material costs for the tops.
Thank you for your cooperation.
Sincerely,
rt, {l. fr-
St~J~ A. Chuba
Project Manager
Copy - file
500 S. Marschall Road, Suite 300
Shakopee, MN 55379
www.greystoneconstruction.com
Equal Opportunity Employer/Contractor
Phone: (952) 496-2227
Fax: (952) 445-4191
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City Council Agenda - 12/12/05
5H. Consideration to approve ratification of the Fourth Amendment to the License
Aereement between the HRA. the Citv. and Rockv Mtn Group LLC. (O.K.)
A. Reference and backl!round:
The City Council is asked to ratify the Fourth Amendment to License Agreement between the
HRA, the City, and Rocky Mtn Group LLC which was executed by all parties on Decembcr 5,
2005.
The HRA, the City, and Rocky Mtn Group LLC (the "redeveloper") entered into a License
Agreement on September 26, 2005, allowing the redeveloper early entry to Lot I, Block I,
Otter Creek Crossing I't Addition for the purpose of final grading and installation of footings.
It was anticipated the closing date would occur on or before October 14,2005, conveying the
Otter Creek Crossing property from the City to the HRA to the redeveloper.
Based on the title commitment, there are a number of title issues which need to be resolved and
the redeveloper's attorney and the HRA Attorney are working to resolve these issues. The plat
was recorded on September 28, 2005.
The First Amendment to the License Agreement simply extended the termination date of the
Agreement from October 14 to October 3 1,2005 and allows construction of structural walls
and roofing of the minimum improvements as described within the Contract.
The Second Amendment to the License Agreement simply extended the termination date of the
Agreement from October 31, 2005 to November I 1,2005, extending the early entry for final
grading and installation of footings, foundation, structural walls and roofing. The Third
Amendment to the License Agreement simply extends the termination date of the Agreement
from November II, 2005, to November 30, 2005. The Fourth Amendment to the License
Agreement simply extends the termination date of the Agreement from November 30,
2005, to December 9, 2005. WE DID CLOSE ON THE 6TH OF DECEMBER!!!!
Fourth Amendment.
Dahlheimer's prepared a survey of their 8.6 acres ofland in hopes most of the title objections
wouldn't apply to their property. The survey identified a temporary access eascment across
the southwesterly tip of the parcel. I asked the HRA Attorney to research the title insurance
policy purchased by the City for the closing of the 35 acres from Chadwick to the City and why
these items weren't taken care of and to clear them up prior to the next land transaction. One
of the purpose of the city owned-land was to provide the applicant with a smooth purchase and
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City Council Agenda - 12/12/05
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conveyance process. The Mayor and Administrator have executed two documents, First
Amendment to and Partial Release of Temporary Access Easement Agreement and Partial
Release of Pre-Development Agreement, is hopes of closing the week ofthe 5th of December.
B. Alternative Action:
1. A motion to approve ratification of the Fourth Amendment to the License Agreement
between the HRA the City, and Rocky Mtn Group LLC
2. A motion to deny approval ratifying the Fourth Amendment to the Fourth Amendment
to License Agreement between the HRA, the City, and Rocky Mtn Group LLC.
3. A motion to table any action.
C. Recommendation.
The City Administrator and Economic Development Director recommend alternative no. I.
Housekeeping item.
D. Supportinl!: Data:
.
Copy ofthe Fourth Amendment to License Agreement.
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FOURTH AMENDMENT TO LICENSE AGREEMENT
This Fourth Amendment to License Agreement entered into _ day of December, 2005,
by and between HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY
OF MONTICELLO, a public body corporate and politic under the laws of Minnesota (the
"Authority"), the CITY OF MONTICELLO, a Minnesota municipal corporation (the "City") and
ROCKY MTN GROUP, LLC, a Minnesota limited liability company (the "Redeveloper").
RECITALS
WHEREAS, the Authority and Redeveloper entered into a Purchase and Redevelopment
Contract dated as of September 2, 2005 (the "Contract"), under which the authority agreed to
convey to Redeveloper certain property described in the Contract as the Redevelopment Property;
and
WHEREAS, the Authority, City and Developer entered into a License Agreement dated as
of September 26, 2005 (the "License Agreement"), under which Redeveloper is granted the right to
enter upon the Redevelopment Property prior to transfer of title of the Redevelopment Property to
Redeveloper in order to commence site improvements on that property; and
WHEREAS, the parties previously extended the Closing Date under the Agreement to
October 31, 2005 pursuant to a First Amendment To License Agreement dated as of October 14,
2005 and a Second Amendment To License Agreement dated October 31, 2005 and a Third
Amendment to License Agreement dated November 11, 2005; and
WHEREAS, despite Redeveloper and Authority best efforts, Redeveloper and Authority
have not been able to resolve title issues discovered in that certain Commitment for Title Insurance
File No. 25669 First Supplemental issued by Commercial Partners Title, LLC; and
WHEREAS, Authority is willing to further extend the Closing Date and extend the early
entry for final grading and installation of footings to installation of foundation, structural walls and
roofing to December 9, 2005.
NOW, THEREFORE, in consideration of the mutual covenants contained herein and other
good and valuable consideration, the parties hereto agree that the Fourth Amendment to License
Agreement is hereby amended as follows:
1. Extension of Tirne. The termination date under Section 10(b) of the License
Agreement is extended to December 9,2005; and the Closing date under the Contract, previously
extended under Section 11 of the License Agreement and the First, Second and Third Amendment
thereto is extended to December 9, 2005,
NKE-271795vl
MN190-121
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2. No Other Changes. Except as specifically modified herein, the License
Agreement shall remain unchanged and in full force and effect.
(The remaining page left intentionally blank)
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IN WITNESS WHEREOF the undersigned have executed this instrument the day
and date first written.
HOUSING AND REDEVE
AND FOR THE CITY F
=>< ~'
By ~.rr.
Its Chm
. ('\ {',
By: ~~-.J-.J ~tf\ '-' ~'_"'>/~=
Its Executive Director
NKE-271795vl
MN190-121
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CITY OF MONTICELLO
By: {~'U We'
Its~ '
BY~~ ~~
Its City Administrato
NKE-271795vl
MN190-121
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ROCKY MTN GROUP, LLC
By:
Its Chief Manager
NKE.271795vl
MN190-121
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CONSENT OF INTERMEDIARY
The undersigned, as assignee of Rocky Mtn Group, LLC under the Replacement Properly
Assignment Agreement dated September 6, 2005, consents to the foregoing Fourth Amendment
License Agreement among the City of Monticello, the Housing and Redevelopment Authority in
and for the City of Monticello and Rocky Mtn Group, LLC.
Dated:
ROCKY MTN EXCHANGE HOLDING COMPANY 25254, LLC
By:
Its Chief Manager
NKE-27 1 795vl
MN190-!2!
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51.
City Council Agenda - 12/12/05
Consideration to adopt a resolution reuuestinl! desil!nation of the Monticello EDA as a
local development orl!anization. (O.K.)
A. Reference and backl!round.
The City Council is asked to adopt a resolution requesting designation of the Monticello
Economic Development Authority (EDA) as a local development organization (LDO).
At the October EDA meeting, the commissioners made a motion to research establishment and
preparation of criteria for re-use of the Federal dollars from the TCDC loan. Of the estimated
$595,747 principal and interest payback due by the balloon payment date of June 2007,
approximately $300,000 has been paid back. The EDA motion included the suggested terms
of 0% interest rate with balloon payment in three years or up to 3% below prime rate with
balloon payment in five years. The designation of the EDA as a LDO and the suggested terms
are a means to encourage use of the restrictive funds and as another tool for marketing the
Monticello Business Center.
In conversation with Carol Pressley-Olson, Minnesota Department of Employment and
Economic Development (DEED), the City Council needs to pass a resolution requesting
designation of a local EDA to be a Local Development Organization (LDO). The resolution is
then send to DEED for approval, and DEED sends wTitten approval if guidelines met. The City
transfers the federal funds to the LDO. On the first re-use of the funds, the LDO has to comply
with the federal regulations. On the next re-use, the federal requirements do not apply. The
LDO does not have to report to DEED. The LDO guidelines (next agenda item) are submitted
to DEED along with the resolution. DEED encourages the LDO to use funds for similar
activities but without federal requirements.
Within the resolution provided by DEED, it states: If the City retains the funds and their
repayment, the funds retain the federal designation and guidelines, forever. The Council should
also recognize the City gives up control over the funds and cannot recall the funds from the
LDO. However. according to the Greater Monticello Enterprise Fund Guidelines, the City
Council must ratify the approval of all EDA approved loans.
B.
Alternative Action:
I.
A motion to adopt a resolution requesting designation of the Monticello EDA as a local
development organization.
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City Council Agenda - 12/12/05
2.
A motion to deny adoption of a resolution requesting designation of the Monticello
EDA as a local development organization.
3. A motion to table any action.
C. Recommendation:
The City Administrator and Executive Director recommend Alternative No. I. Special
Condition within the Grant Agreement between the City and DEED reads: Principal and
interest payment ji-om the loan to Twin City Die Castings Company must be used to
establish and maintain a revolving loan fund. The Council still ratifies all EDA approved
loans and after the first re-use of the Federal dollars, the Federal regulations will no longer
apply if the EDA is designated as the LDO.
D. SUDDortinl! Data:
Copy of resolution and information from DEED.
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RESOLUTION NO.
RESOLUTION OF CITY OF MONTICELLO
REQUESTING DESIGNATION OF THE MONTICELLO ECONOMIC
DEVELOPMENT AUTHORITY AS A LOCAL DEVELOPMENT ORGANIZATION
WHEREAS, The City of Monticello (the"
federal funds; and,
") would like to better utilize the Small Cities
WHEREAS, if the City of Monticello retains these funds and their repayment, the funds retain the
federal designation and guidelines forever; and,
WHEREAS, the City of Monticello by resolution, can request from the Minnesota Department of
Employment and Economic Development (MNDEED), authorization to transfer Small Cities
Development Program Economic Development Set-Aside funds to a Local Development
Organization (LDO); and
WHEREAS, The Monticello Economic Development Authority is interested in being designated as
an LDO and is a non-profit organization serving the community and economic development needs of
a non-entitlement area; and
WHEREAS, The Monticello Economic Development Authority has adopted procedures and
guidelines for the use of the federal funds, the repayment of the federal funds plus any interest
accrued, earned or paid thereon.
NOW THEREFORE, BE IT RESOL VED by the City of Monticello that the City hereby requests
approval from MNDEED to designate the Monticello Economic Development Authority as a Local
Development Organization (LDO), serving the community and economic development needs of the
City and, therefore authorize them to receive the repayments from the SCDP Set-Aside Loan to
,and/or (a portion of the federal SCDP funds in the existing
Revolving Loan Fund).
I CERTIFY THAT the above Resolution was adopted by the City Council of the City of Monticello
on this day of 2005.
SIGNED:
WITNESSED:
Name/Title
Name/Title
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MNDEED/Business Finance Office
Small Cities Set Aside Funds
Program Income/Revolving Loan Fund
7Il2/02
Program Income: The total of all SCDP repayments received by a Grantee in a program
year. Program year is defined as September 30 - October I, which follows the federal
calendar. If the program income is $25,000 per program year (principal and interest or
repayment from a housing or commercial rehab activity) or less it can be considered
miscellaneous income and the Grantee may use the funds as [I' they were from their own
general fund. Of course we would encourage them to use it for community and economic
development activities but none of the federal program requirements apply,
Revolving Loan Fund: SCDP program income funds are sheltered for economic
development activities if a Grantee receives more than $25,000 per program year. All
repayments (principal and interest, including the first $25,000) are to be placed in a
revolving loan fund by the Grantee and federal regulations apply on the reuse,
Local Development Organization: a non-profit organization carrying out the
community and economic development activities of a community that is eligible
under the State SCDP federal regulations to receive federal funds from a Grantee for
purposes stated,
Two processes for transfer of SCDP funds to a Local Development Organization:
-Grantee applies for a federal grant for a business, Grantee's council passes
a resolution requesting approval to designate a local, non-profit organization (EDA,
HRA, etc,) as a Local Development Organization (LDO), City sends request to
OTED for approval. DTED sends written approval. Grant awarded, Grant agreement
includes statement that LDO will make loan to business, Grantee requests payment
from DTED based on invoices from LDO and business, Grantee gives funds to LOO,
LOO writes check to business, Repayments come back to LDO and into LOO
account. The federal requirements have been met on the tirst loan to business so
LOO does not have to comply with federal requirements on the reuse, We ask for
policies and procedures and encourage them to use funds for similar activities but
without federal requirements attached, No report comes to OTEO, Because the LOO
is a quasi-government agency they will be reporting to city council on all their
activities.
-Grantee has a federal revolving loan fund, The city council passes a resolution
requesting designation of a local EOA, HRA, etc. to be an LOO, Sends request to
OTEO for approval. OTED sends writtcn approval if guidelines met. Grantee
transfers specified amount of federal funds to LOO, On the lirst re-use of the funds,
the LOO has to comply with the federal regulations, On the next re-use, the federal
requirements do not apply, Grantee's LDO does not have to report to DTED, We ask
LOO for policies and proccdurcs and encourage them to use funds for similar
activities but without federal requirements attached.
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When a Grantee received authorization to designate an organization as an LDO and
transfers federal funds to the LDO, the Grantee cannot recall the funds and they cannot
instruct the LDO on how to Lise the tLmds. The reality is that the EDA or HRA do work
with the city to set up goals for the year and therefore are involved with ensuring the
funds are used for community and economic development activities in the City.
ATTACHMENTS: Sample Resolution for City Council
Sample Agreement between City and LDO for:
administration of new project funded by DTED.
Sample Request to MNDTED FOR LDO Designation
Sample Approval Letter from MNDEED
.
Guide to National Objectives and Eligible Activities for State
CDBG Funds; Page 2-68, Categories of Eligible Activities.
24 CFR 570.489 (e)(2)(ii)
Revised 2/1 0/03
Revised 3/6103
Revised 7/17/03
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5J.
City Council Agenda - 12/12/05
Consideration to aoorove the orooosed modifications to the Monticello EDA-GMEF
Guidelines. (O.K.)
A. Reference and backl!round.
In the previous agenda item, the Council adopted a resolution requesting designation of the
Monticello Economic Development Authority (EDA) as a local development organization
(LDO); therefore, the Council is asked to approve the proposed modifications to the
Monticello EDA-Greater Monticello Enterprise Fund (GMEF) Guidelines. Per the GMEF
Guidelines: No changes to the Guidelines shall be instituted without prior approval of the City
Council.
The proposed modifications to the guidelines apply only to the first re-use of the Federal dollars
from the TCDC loan estimated at about $600,000. The modifications include modified interest
rates and balloon payment dates and other requirements for use of Federal dollars (See page 7,
Section V. of attached EDA Business Subsidy Criteria.) The EDA suggested terms of 0%
interest rate with balloon payment in three years or up to 3% below prime rate with balloon
payment in five years. The suggested terms are a means to encourage use of the restrictive
funds and as another tool for marketing the Monticello Business Center.
In conversation with EDA Attorney Bubul, it was his recommendation to modify the existing
GMEF Guidelines to include the terms suggested by the EDA and the Federal regulations. The
other option was to draft new guidelines.
Here is an example of the low to moderate income requirement: 51 % of jobs must be made
available to or held by low to moderate income (LMI) persons. If criteria states $10,000 for
each job and it is estimated the EDA will have $600,000 from the TCDC payback, an
applicant must create or retain at least 60 jobs and at least 51 % or 31 jobs must be available or
held by LMI.
According to the Minnesota Statutes, any amendments to the business subsidy criteria are
subject to public hearing requirements. A public hearing notice appears in the Monticello
Times, noticing the EDA meeting of Tuesday, December 13, 2005, to consider approval of the
amendments. It's somewhat confusing as modifications to the Guidelines must be approved by
the Council and since the Guidelines as located within the EDA Business Subsidy Criteria, the
EDA must hold a public hearing to amend the Criteria.
Following the Council and EDA meetings and assuming all is approved, a copy ofthe
resolution, modified guidelincs, and a lctter ofrequest to the State will be mailed to Department
IS
City Council Agenda - 12/12/05
.
of Employment and Economic Development (DEED )for approval. After written approval by
DEED, the FDA can market and implement the fe-use of the Federal dollars.
B. Alternativc Action:
I. A motion to approve the proposed modifications to the Monticello EDA-GMEF
Guidelines.
2. A motion to deny approval to the proposed modifications to the Monticello EDA-
GMEF Guidelines.
3. A motion to table any action.
C. Recommendation:
The City Administrator and Executive Director recommend Alternative No. 1 as this
encourages re-use of Federal dollars (restrictive funds.)
D. Suooortinl!: Data:
.
Copy of proposed modifications to the GMFF Guidelines.
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S.!Lu-+t(~ \) ,
ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF MONTICELLO, MINNESOTA
Business Subsidy Criteria
Public Hearing and Adoption the 31 sf day of August, 1999
Public Hearing and Adoption of Amendments the 8th day of November, 2000
Public Hearing and Adoption of Amendments the 24th day of April, 2001
I. PURPOSE
I :01 The purpose of this document is to establish the Economic Development Authority's
criteria for granting of business subsidies, as defined in Minnesota Statutes 1161.993,
Subdivision 3, for private development. This criteria shall be used as a guide in processing
and reviewing applications requesting business subsidies.
1 :02 The criteria set forth in this document are guidelines only. The Economic Development
Authority reserves the right in its discretion to approve business subsidies that vary from
the criteria stated herein if the Economic Development Authority determines that the
subsidy nevertheless serves a public purpose. The Authority will file evidence of any deviation
from these criteria with the Department of Trade and Economic Development in accordance
with Minnesota Statues, Section 1161.994, Subd. Z.
1 :03 The Economic Development Authority may amend the business subsidy criteria at any
time. Amendments to these criteria are subject to public hearing requirements pursuant to
Minnesota Statutes, Sections 1161.993 through 1161.994.
2. STATUTORY LlMlTA TlONS
2:01 In accordance with the business Subsidy Criteria, Business Subsidy requests must comply
with applicable State Statutes. The Economic Development Authority ability to grant business
subsidies is governed by the limitations established in Minnesota Statutes
1161.993 through 1161.994.
3. PUBLlC POLley REQUIREMENT
3:01 All business subsidies must meet a public purpose in addition to increasing the tax base. lob
retention may only be used as a public purpose in cases where job loss is imminent and
demonstrable.
II
4:01 All new projects approved by the Economic Development Authority should meet the
following minimum approval criteria. However, it should not be presumed that a project
meeting these criteria will automatically be approved. Meeting these criteria creates no
contractual right on the part of any potential developer or the Economic Development
Authority.
. EDA Business Subsidy Criteria
4. BUSINESS SUBSIDY APPROVAL CRITERIA
4:02 The project must be in accord with the Comprehensive Plan and Zoning Ordinance, or
required changes to the plan and ordinances must be under active consideration by the
City at the time of approval.
4:03 Prior to approval of a business subsidies financing plan and when deemed appropriate by
the Economic Development Authority, the developer shall provide any required market
and financial feasibility studies, appraisals, soil boring information provided to private
lenders for the project, and other information or data as requested.
4:04 A recipient of a business suhsidy must make a commitment to continue operations at the
site where the subsidy is used for at least five years after the benefit date.
. 4:05
(Recipients of any business subsidy will be required to meet wage and job goals determined
by the Economic Development Authority on a case-by-case basis, giving consideration to
the nature of the development the purpose of the subsidy, local economic conditions, and
situational circumstances.)
The Economic Development Authority may determine after a public hearing that job creation or
retention is not a goal of the subsidy. In those cases, the recipient must instead meet at least one
of the following minimum requirements (in addition to all other criteria in this document other
than those relating to jobs and minimum wages):
(1) The proposed subsidy must accomplish removal, rehabilitation or redevelopment
of "blighted areas" as defined in Minnesota Statues, Section 469.002, Subd.11,
or must constitute a cost of correction conditions that allow designation of
redevelopment districts under Minnesota Statues, Sections 469.174 to 469.179;
or
(2) The proposed subsidy must result in improvements to public infrastructure or
public facilities, including without limitations, sewers storm sewers, streets,
parks, recreational facilities, and other City facilities; or
(3) The proposed subsidy must remove physical impediments to development of
.
land, including without limitation poor soils, bedrock conditions, steep slopes, or
similar geotechnical problems.
DAWNMlORD/POUC1ES: 10/30/00
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EDA Business Subsidy Criteria
4:06 For any business subsidy that does not meet the requirements of Section 4:05, the recipient must
create or retain jobs as detelmined by the Economic Development Authority, as must meet the
minimum wage thresholds, described in Section 5:03, Greater Monticello Enterprise Fund
Guidelines, 1.(b) (whether or not the source of the subsidy is tax increment financing).
5. GREATER MONTICELLO ENTERPRISE FUND PROJECT EVALUATION CRITERIA
5:01 The Economic Development Authority will utilize the Greater Monticello Enterprise fund
to support the community's long-term economic goals.
5:02 Each Greater Monticello Enterprise Fund subsidy will be analyzed and evaluated by the
Economic Development authority. Each project shall be measured against the general
criteria in Sections 1 through 4 and the specific criteria in this Section 5 applicable to the
Greater Monticello Enterprise Fund subsidies.
5:03 Following are the evaluation criteria that will be used by the Economic Development
Authority:
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DAWN/WORD/POLICIES: 10/30/00
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EDA Business Subsidy Criteria
GREATER MONTICELLO ENTERPRISE FUND GUIDELINES
CITY OF MONTICELLO
505 WALNUT STREET, SUITE #1
MONTICELLO, MINNESOTA 55362
(763) 271-3208
INTRODUCTION
The purpose of the Greater Monticello Enterprise Fund (GMEF) is to encourage economic
development by supplementing conventional financing sources available to existing and new
businesses. Through tilis program administered by the Economic Development Authority and
participating lending institution(s), loans are made to businesses to help them meet a portion of their
financing needs. All loans must serve a public purpose by complying with four or more of the criteria
noted in the next section. In all cases, it is m<mdatory that criteria # 1 be satisfied, which requires tile
creation of new jobs. It is the responsibility of the EDA to assure that loans meet the public purpose
standard and comply with all other GMEF policies as defined in this document. Along with
establishing the definition of public purpose, this document is designed to outline the process involved
in obtaining GMEF financing.
DEFINITION OF PUBLIC PURPOSE
1. To provide loans for credit worthy businesses that create new jobs.
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2.
. 5.
6.
(a)
One job is equivalent to a total of37.5 hours per week.
(b) At least 90% of the jobs created must pay a wage of the higher of $9.00 per hour, or at
least 160% of the federal minimum wage, exclusive of benefits, for individuals over the
age of 20 during the term of the assistance. Annual written reports are required until
termination date.
Failure to meet the job and wage level goals require partial or full repayment of
the assistance with interest.
To provide loans for credit worthy businesses that would increase the community tax base.
,
o.
To assist new or existing industrial or commercial businesses to improve or expand their
operations. Considerations for loans shall take into account factors including, but not limited
to. the nature and extent of the business, the product or service involved, the present availability
of the product or service within the city of Monticello, the compatibility ofthe proposed
business as it relates to tile comprehensive plan and existing zoning policies, and the potential
for adverse environmental effects of the business, ifany.
4.
To provide loans to be used as a secondary source of financing that is intended to supplement
conventional financing (bank financing).
To provide loans in situations in which a funding gap exists.
To provide funds for economic development that could be used to assist in obtaining other
funds such as Small Business Administration loans, federal and state grants, etc.
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DAWNiWOROiPOLlCIES 1C/30/DD
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EDA Business Subsidy Criteria
THE GREATER MONTICELLO ENTERPRISES
REVOLVING LOAN FUND POLICIES
I.
BUSINESS ELIGIBILITY
*
Industrial businesses
Non-competitive commercial businesses which enhance the community
Businesses located within the city of Monticello
Credit worthy existing businesses
Non-credit worthy start-up businesses with worthy feasibility studies (Deny all historical
non-credit worthy businesses)
$10,000 loan per each job created, or $5,000 per every $20,000 increase in property
market valuation, or $5,000 per every $20,000 increase in personal property used for
business purposes, whichever is higher.
*
*
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*
*
II. FINANCING METHOD
*
COMP ANION
DIRECT LOAN -
Example: Equity 20%, RLF 30%, and bank 50%. (All
such loans may be subordinated to the primary lender(s) if
requested by the primary lender(s). The RLF loan is
leveraged and the lower interest rate of the RLF lowers the
effective interest rate on the entire project.)
*
PARTICIPA TION LOAN _ RLF buys a portion ofthe loan (the RLF is not in a
subordinate position, no collateral is required by the RLF,
and the loan provides a lower interest rate).
"
GUARANTEE LOANS _ RLF guarantees a portion ofthe bank loan. (Personal and
real estate guarantees hm1dled separately.)
III. USE OF PROCEEDS
*
Real property acquisition and development
Real property rehabilitation (expansion or improvements)
Machinery and equipment
*
*
IV. TERMS AND CONDITIONS
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LOAN SIZE -
Minimum of$5,000 and maximum not to exceed 50% of the
remaining revolving 10311 fund balance; for example, if the
remaining revolving loan fund balance is $50,000, the maximum
loan issuance is $25,000.
*
LEVERAGING -
Minimum 60% private/public non-GMEF
Maximum 30% public (GMEF)
Minimum 10% equity EDA loan
DAWN/WORD/POLICIES: 10/30100
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EDA Business Subsidy Criteria
. * LOAN TERM - Personal property term not to exceed life of equipment (generally
5-7 years). Real estate property maximum of 5-year maturity
amortized up to 30 years. Balloon payment at 5 years.
, INTEREST RATE- Fixed rate not less than 2% below Minneapolis prime rate. Prime
rate per National Bank of Mirmeapolis on date of ED A loan
approval.
, LOAN FEE - Minimum fee of $200 but not to exceed 1.5% of the total loan
project.' Fees are to be documented and no duplication of fees
between the lending institution and the RLF. Loan fee may be
incorporated into project cost. EDA retains the right to reduce or
waive loan fee or portion ofloan fee.
'Fee to be paid by applicant to the EDA within 5 working
days after City Council approval of GMEF loan.
Nonrefundable.
, PREP A YMENT
POLICY - No penalty for prepayment.
. , DEFERRAL OF
PA YMENTS - 1. Approval of the EDA membership by majority vote.
2. Extend the balloon if unable to refinance, verification
letter from two lending institutions subject to Board
approval.
, LATE PAYMENT Failure to pay principal or interest when due may
POLICY result in the loan being immediately called.
In addition to any other amounts due on any loan, and
without waiving any right of the Economic Development
Authority under any applicable documents, a late fee of
$250 will be imposed on any borrower for any payment
not received in full by the Authority within 30 calendar
days of the date on which it is due. Furthermore. interest
will continue to accrue on any amount due until the date
on which it is paid to the Autbority, and all such interest
will be due and payable at the same time as the amount on
which it has accrued.
,
INTEREST
LIMIT A TION ON
GUARANTEED
LOANS -
Subject to security and/or reviewal by EDA.
.
, ASSUMABILlTY
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DAWNfWORD/POLlC1ES: 10/30100
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EDA Business Subsidy Criteria
OF LOAN -
None.
*
BUSINESS EQUITY
REQUIREMENTS -
Subject to type ofloan; Board of Directors will determine
case by case, analysis under normal lending guidelines.
*
COLLATERAL-
*
Liens on real property in project (mortgage deed).
Liens on real property in business (mortgage
deed) .
Liens on real property held personally (subject to
Board of Directors - homestead exempt).
Machinery and equipment liens (except equipment
exempt from bankruptcy).
Personal and/or corporate guarantees (requires
unlimited personal guarantees).
*
*
*
*
*
NON-PERFORMANCE -
An approved GMEF loan shall be null and void if funds
are not drawn upon or disbursed within 180 days from
date of ED A approval.
*
NON-PERFORMANCE
EXTENSION -
The 180-day non-performance date can be extended up to
an additional 120 days.
1. A written request is received 30 days prior to
expiration of the 180-day non-performance date.
2. Approval of the EDA membership by majority
vote.
*
LEGAL FEE -
Responsibility of the GMEF applieant.
The Greater Monticello Enterprise Fund is operated as an equal opportunity program. All applicants
shall have equal aecess to GMEF funds regardless of race, sex, age. marital status. or other personal
characteristics.
(!)
ADDITIOKAL CRITERIA FOR LOANS ORIGINATING THROUGH SMALL CITIES
ECONOMIC DEVELOPMENT SET-ASIDE GRANT FUNDS
*
Compliance with federal labor standards laws, including:
The Davis-Bacon Act, which requires that workers receive no less than the
prevailing wages being paid for similar work in the loeality when the contract.
financed in whole or part with federal funds, exceeds $2,000;
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DAWN/WORD/POLICIES: 10/30/00
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EDA Business Subsidy Criteria
The Contract Work Hours and Safety Standards Act, which requires thatworkers
receive overtime compensation at a rate of 1 - 1 /2 times their regular wage after
they have worked 40 hours in one week;
The Copeland "Anti-Kickback" Act, which requires that workers be paid at least
once a week without any deductions or rebates except permissible deductions
which include taxes, deductions the worker authorizes and those required by
court processes.
*
Compliance with federal fair housing and civil/human rights laws and with the
Milmesota Human Rights law, which forbids discrimination in credit, employment,
housing, public accommodations, public service and education on the basis of race,
color, creed, religion, national origin, sex, marital status, disability, sexual orientation,
public assistance or familial status.
*
Compliance with the Low and Moderate Income (LMI) Benefit National Objective,
which, in the economic development context, has as its goal the creation and retention
of jobs, of which a minimum of 5 1 % must be held by LMI persons, defined as a member
of a family having an income less than or equal to the Section 8 low-income limit
established by the U.S. Department of Housing and Urban Development (HUD).
*
Compliance with requirements of the National Environmental Policy Act (NEPA) of
1969, as amended, and preparation of an Environmental Review Record.
*
Compliance with Section 104(d) of the federal Housing and Community Development
Act of 1974, as amended, which requires that any reduction in LMI dwelling units in the
community must be offset by the creation of similar affordable units and relocation
assistance to displaced LMI families; and with the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970, as amended, which mandates
procedures to ensure fair and equitable treatment for persons displaced by projects
designed for the public good.
*
Terms and conditions for federal money:
_ Interest Rate: 0% with balloon payment in three years or fixed rate not less
than 3% below Minneapolis prime rate with balloon payment in five years.
_ All other terms and conditions are as outlined in The Greater Monticello
Enterprises Revolving Loan Fund Policies, Section IV, above.
DAWN/WORD/POLICIES: 10/3D/DO
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EDA Business Subsidy Criteria
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ORGANIZATION
The Greater Monticello Enterprise Fund is administered by the City of Monticello Economic
Development Authority (EDA), which is a seven-member board consisting of two Council members
and five appointed members. EDA members are appointed by the Mayor and confirmed by the City
Council. Formal meetings are held on a quarterly basis. Please see the by-laws of the EDA for more
information on the structure of the organization that administers the Greater Monticello Enterprise
Fund.
PARTICIPATING LENDING INSTITUTIONIS)
I. Participating lending institutions(s) shall be determined by the GMEF applicant.
2. Participating lending institution(s) shall cooperate with the EDA and assist in carrying out the
policies of the GMEF as approved by the City Council.
3. Participating lending institution(s) shall analyze the formal application and indicate to the EDA
the level at which the lending institution will participate in the finance package.
LOAN APPLlCA TIONI ADMINISTRATIVE PROCEDURES
.
The EDA desires to make the GMEF loan application process as simple as possible. However. certain
procedures must be followed prior to EDA consideration of a loan request. Information regarding the
program and procedurcs for obtaining a loan are as follows:
Citv Staff Duties:
The Economic Development Director, working in conjunction with the Assistant City Administrator,
shall carry out GMEF operating procedures as approved by the EDA and Council. Staff is responsible
for assisting businesses in the loan application process and will work closely with applicants in
developing the necessary information.
Application Process:
I. Applicant shall complete a preliminary loan application. Staff will review application for
consistency with the policies set forth in the Greater Monticello Fund Guidelines. Staff
consideration of the preliminary loan application should take approximately one week.
Staff will ask applicant to contact a lending institution regarding financing needs and indicate to
applicant that further action by the EDA on the potential loan will require indication of support
from a lending institution.
2.
If applicant gains initial support from lending institution and if the preliminary loan application
is approved, applicant is then asked to complete a formal application. If the preliminary loan
application is not approved by staff, the applicant may request that the EDA consider approval
of the preliminary application at the next regularly scheduled meeting of the EDA.
.
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DAWN/WORD/POLICIES. i0130/00
EDA Business Subsidy Criteria
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If the preliminary loan application is approved, applicant shall complete a formal application.
Formal application shall include a business plan which will include its management structure.
market analysis, and financial statement. Like documentation necessary for obtaining the bank
loan associated with the proposal is acceptable. Attached with each formal application is a
written release of information executed by the loan applicant.
4. City staff will meet with applicant and other participating lender(s) to refine the plan for
financing the proposed enterprise.
5. City staff shall analyze the formal application and financial statements contained therein to
determine if the proposed business and finance plan is viable. Staff may, at its discretion,
accept the findings of a banking institution regarding applicant credit and financial viability of
the project. After analysis is complete, City staff shall submit a written recommendation to the
EDA. A decision regarding the application shall be made by the EDA within 60 days of the
submittal of a completed formal application.
6. The EDA shall have authority to approve or deny loans; however, within 21 days of ED A
approval, the City Council may reverse a decision by the EDA to approve a loan if it is
determined by Council that such loan was issued in violation of GMEF guidelines.
7.
Prior to issuance of an approved loan, the City Attorney shall review and/or prepare all
contracts, legal documents, and intercreditor agreements. After such review is complete, the
City shall issue said loan.
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ORIGINAL REVOLVING LOAN FUNDING
"LETTER OF CREDIT" FROM MONTICELLO CITY COUNCIL - $200,000
SOURCE - City Liquor Store Fund
City shall transfer needed loan amount from existing accounts at such time that individual loans are
approved. Revenue created through this program shall be under the control of the EDA and shall not
be transferred to City funds unless the City Council determines that reserves generated are not
necessary for the successful operation of the Authority. If such is the case, such funds must be
transferred to the debt service funds of the Citv to be used solelv to reduce tax levies for bonded
. "
indebtedness of the City (see Section 5 B of the ordinance establishing the Monticello EDA).
REPORTING
1. Staff shall submit quarterly summaries and/or annual report detailing the status of the
Monticello Enterprise Fund.
FUND GUIDELINES MODIFICATION
-I.
At a minimum, the EDA shall review the Fund Guidelines on an annual basis. No changes to
the GMEF guidelines shall be instituted without prior approval of the City Council.
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DAWNfWORD/POlICIES. 10/30100
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EDA Business Subsidy Criteria
LOAN ADMINISTRATION
1.
City staff shall service City loan, shall monitor City position with regard to the loan, and shall
assure City compliance with intercreditor agreement.
2.
All loan documents shall include an intercreditor agreement which must include the following:
A. Definition ofloan default, agreements regarding notification of default.
B. Agreements between lending institution and City regarding reproduction of pertinent
information regarding the loan.
3. All loan documentation shall include agreements between borrower and lenders regarding
release of privacy regarding the status of the loan.
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DAWNMJOROiPOllCIES.1Di30l00
Building Permit Fees
Building materials
Construction labor
Landscaping
Grading
Curbing/Parking Lot
EngineerlDesign Inspection
Fees
Architect Fees
Soil borings
Appraisal Fees
Legal Fees
Environmental Study
Recording Fees
Title Insurance
.
Under the GMEF Guidelines use of proceeds for real property acquisition and
development, real property rehabilitation (expansion or improvements) and machinery
and equipment. The following commentary is intended to assist developers with those
costs typically considered eligible:
Real Property ACQuisition and Improvement Costs
Land Acquisition
Machinery and Eauipment Costs
Personal property used as an integral part of the manufacturing or commercial
business, with a useful life of at least three years. Acquisition costs would include
freight and sales taxes paid. As a general rule, office equipment would not qualify.
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City Council Agenda - 12/12/05
5K. Consideration to adopt a resolution callinl! for a public hearinl! bv the City Council on
the proposed modification to the TIF Plan for TIF District No. 1-6, a Redevelopment
District. (Raindancel (O.K.)
A. Reference and backl!round:
In a letter from the Office of the State Auditor dated September 21, 2005, they asked to
explain why TIF District No. 1-6 was not decertified and the excess increment returned to the
county? The 2004 TIF Report indicates a $172,183 cash on hand and a $70,000 outstanding
debt. The HRA's October 7, 2005, response was: The outstanding bond payments are made
in accordance to the Bond and Interest Payment Record. Additionally, there are outstanding
projects to be completed; therefore, the TIF District has not been decertified.
District No. 1-6, a Redevelopment District, was certified in 1985 and the required
decertification date is 2013 or another eight years. The district assisted the developer
(Raindance) with the acquisition, soil corrections, and public street improvement costs
associated with the Maus Foods project. The original bond amount was $350,000. This
District and District No. 1-5 (Construction 5) are pre-May I 990 districts meaning tax increment
can be spent anywhere within the project boundaries (Central Monticello Redevelopment
Project No.1.)
The modification of the TIF Plan is to enlarge the district budget which requires the same
process as to establish a new district. This will allow the HRA to maximize the tax increment
rather than decertify and return excess increment to the county.
At this time, the attached resolution simply requests the Council to set a public hearing date of
February 13, 2006.
B. Alternative Action:
1. A motion to adopt a resolution calling for a public hearing by the City Council on the
proposed modification to the TIF Plan for TIF District No. 1-6.
2. A motion to deny adoption of a resolution calling for a public hearing by the City
Council on the proposed modification to the TIF Plan for TIF District No. 1-6.
3. A motion to table any action.
'6'1.
City Council Agenda - 12/12/05
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c.
Recommendation:
As this has long been the intent of the HRA to maximize the tax increment from this district, the
City Administrator and Executive Director recommend alternative no. ].
D. SUDDortinl!: Data:
Resolution for adoption, schedule, and distribution list.
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CITY OF MONTICELLO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.
RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON
THE PROPOSED ADOPTION OF A MODIFICATION TO THE TAX INCREMENT
FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT 1-6 (A
REDEVELOPMENT DISTRICT)
BE IT RESOLVED by the City Council (the "Council") for the City of Monticello, Minnesota (the "City"), as
follows:
Section I. Public Hearing. This Council shall meet on February 13,2006, at approximately 7:00 P.M.,
to hold a public hearing on the proposed adoption of a Modification to the Tax Increment Financing Plan for
Tax Increment Financing District No. 1-6, (a redevelopment district), (the "Modification"), all pursuant to and
in accordance with Minnesota Statutes, Sections 469.00 I to 469.047, and Sections 469.174 to 469.1799,
inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated
areas with in the City~ and
Section 2. Notice of Public Hearing, Filing of Modification. City staff is authorized and directed to
work with Ehlers & Associates, Inc., to prepare the Modification and to forward documents tothe appropriate
taxing jurisdictions including Wright County and Independent School District No. 882. The City
Administrator is authorized and directed to cause notice of the hearing, together with an appropriate map as
required by law, to be published at least once in the official newspaper of the City not later than 10, nor more
than 30, days prior to February 13, 2006, and to place a copy of the Modification on file in the City
Administrator's office at City Hall and to make such copy available for inspection by the public.
Dated: December 12, 2005
Adopted:
Clint Herbst, Mayor
ATTEST:
Rick Wolfsteller, City Administrator
q\
SCHEDULE OF EVENTS
MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY
AND THE CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
FOR THE PROPOSED MODIFICATION TO THE TAX INCREMENT FINANCING
PLAN
FOR TAX INCREMENT FINANCING DISTRICT NO. 1-6
(a redevelopment district)
.
December 7, 2005
December] 2,2005
December 27,2005
January] 3, 2006
January J, 2006
.
January 30, 20U6
February I, 2006
February 2, 2006
February 7, 2006
February 13,2006
HRA requests that the City Council call for a public hearillg on the proposed
Modification to the Tax Increment Financing Plan for Tax Increment Financing
District No. 1-6.
City Council calls for public hearing on the proposed Modification to the
Redevelopment Plan for Central Monticello Redevelopment Project NO.1 and the
Project information (property identification numbers and legal descriptions,
detailed project description, maps, but/for statement, and list of sources and uses of
funds) for drafting necessary documentation sent to Ehlers & Associates.
Fiscal/economic implications received by School Board Clerk and County Auditor
(at least 30 days priOlO to public hearing). [Ehlers & Associates willfax & mail by
January J J, 2006.}
Letter I-eceived by County Commissioner giving notice of a modification to the
redevelopment tax increment financing district (at least 30 days prior to publication
of public hearing notice.) [Ehlers & Associates will filX and mail by December 30.
2006.j
Ehlers & Associates conducts internal review of Modification to determine if they
are in compliance with Citis comprehensive plan.
HRA considers the Modification and aclopts a resolution approving the
Modification.
Date of publication of hearing notice and map (at least 10 days but not more than
30 days prior to hearing). [Monticello Times publica/ion deadline, January 27,
2006 - Ehlers & Associates will e-mail notice and map to newspaper by January
27, 2006]
Planning Commission reviews Modification.
City Couocil holds public hearing at 7:00 P.M. on a Modification to the Tax
lncrel11ent Financing Plan for Tax Increment Financing District No. 1-6, and passes
resolution approving the Modification. fEhlers & Associates will em-ail Council
packet infbrmationto the City by February 6, 2()O6.}
Ehlers & Associates files Modification with the MN Department of Revenoe and
the Office of the State Auditor, and requests certification of the TIF District with
Wright County.
**B"ecause the City staff believes that the prorosed tax increment district will not require unplanned county road improvements.
the fIr Plan was not r(Hwar~led.t~ the County Board ~5 c1a:vs prior to the public heaflng. The County Board. by law, has 4S days
to rC~le'vv the plan to, determine If any county ro::ads wdl be Impacted b~ the development. Please he 8ware that the County Board
cou1L1 claIm that tax Illcremenl should be L1sed for county roads. even afler the publlC hearing.
An actlon Ul;der subdivision l. paragraph (a). contesting the validity ora determination by an authority under section 469. 175,
subdiVISIOn J. must be commenced Within the later of:
.
(1) 180 days after the municipality's 8pproval under seclion 469.175. subdivision 3: or
(2) YO days aftl:r the request for certification of the district is filed with the county auditor under section 469.177, subdivision I
e
EHLERS
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DISTRIBUTION LIST
MONTICELLO HOUSING AND REDEVELOPMENT AUTHORITY
AND THE CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
FOR THE PROPOSED MODIFICATION TO THE TAX INCREMENT FINANCING PLAN
FOR TAX INCREMENT FINANCING DISTRICT NO. 1-6
(a redevelopment district)
CITY:
Ollie Koropchak
City of Monticello
505 Walnut Street, Suite 1
Monticello. MN 55362-8831
Steve Bubul
Kennedy & Graven, Chanered
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402-]458
DEVELOPMENT
COUNSEL:
Toddl-lagen
tha2:enWJeh lers-illc.com
DEVELOPMENT
ADVISOR:
Mark Ruff
mark@ehlers-inc.com
Nikki Shannon
nshannonw>eh lers-inc.com
Elizabeth Diaz
ed iazra.kh lers-inc.com
Ehlers & Associates, Jnc.
3060 Centre Pointe Drive
Roseville, MN 55113-1105
651-697-8555 Fax
fJ ~.~t~,~,~,~
763-271 -3208 Direct
763-295-2711 Main Phone
763-295-4404 Fax
011 ie.koroochak@ci.monticello.mn.us
www.ci.monticello.mn.us
612-337-9228 Phone
612-337-93]0 Fax
s hu bu lialkenl1 ed v- "ra ven. co 111
651-697-8508 Phone
651-697-8505 Phone
651-697-8518 Phone
651-697-8519 Phone
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Council Agenda - 12/12/05
Approval of authorizinl! bids on Request for Proposal for a broadband feasibility studv of
fiber optics within the City of Monticello. (C.S., O.K.)
A. REFERENCE AND BACKGROUND:
The investigation into fiber optics for the City of Monticello began in May 2005 with a
presentation to City Council, which described fiber optics and outlined the use of fiber in
current and future technology. The Council authorized the formation of a Task Force that
would look into more detail about a fiber optic network to provide city wide very high speed
services for data, voice and video to homes and businesses in Monticello. On August 22, after
many hours of preparation and meetings, which included a session with the current providers,
the Task Force felt confident in recommending to Council that a Request for Proposal (RFP) be
developed. This was approved and various members ofthe Task Force continued to work with
consultant Milda Hedblom on development of an RFP.
The RFP invites respondents to actively research fiber options and offer their suggestions as to
the best course of action the City might take. Respondents to the RFP will be asked to look at
existing services for data, voice and video; perform a study to determine fiber needs and
associated community opportunities; assess the benefits and risks of investing in a fiber
network; and provide preliminary cost projections associated with options that are
recommended.
Monticello's leadership in studying fiber optics has already drawn attention in statewide circles
that pay attention to progressive developments among Minnesota cities. The Monticello
initiative was a main topic of conversation at the November J 7''' Broadband Conference
convened by the Blandin Foundation in St. Cloud; it is on the agenda ofthe Fiber First annual
meeting in December; it has been studied by the League of Minnesota Cities and the Minnesota
Municipal Utilities Association; and it will be presented at a Forum at the HHH Institute of
Public Affairs upcoming in February. Monticello will be the first city with significant ongoing
growth located near the Twin Cities to consider reinforcing its future with an innovative plan
for city wide fiber optic services, the kind of services that will support true broadband for all
business and residential needs.
B. ALTERNATIVE ACTIONS:
I. Authorize going out for bids with the Request for Proposal (RFP) for a broadband
feasibility study.
2. Do not authorize going out for bids with the Request for Proposal (RFP) for a broadband
feasibility study.
c.
RECOMMENDATION:
It is the recommendation of the Fiber Optic Task Force to go out for bids with the proposed
RFP. In the process of developing the RFP, the task force found that fiber optics will playa
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Council Agenda - 12/12/05
great role in the future of Minnesota technology, and the City would be well served to
investigate the potential of a fiber network \vithin the city.
D. SUPPORTING DATA:
. List of Minnesota fiber communities
. Request for Proposal- Broadband Feasibility Study
.
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CITY OF MONTICELLO
BROADBAND FEASIBILITY STUDY
.
REQUEST FOR PROPOSAL
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0..,
. Table of Contents
I. Community Overview
II. Background
III. Task Force Recommendation and Goals of the Feasibility Study
IV. Overview on Monticello Request for Proposal
V. Framework for Monticello Request for Proposal
VI. Scope of Work and Requested Services
VII. Required Information and Content of Proposal
VIII. Proposal Selection Criteria
. IX. Process for Selection
X. Contract Structure
XI. General Project Requirements
XlI. Instructions for Submitting Proposals
XIII. Estimated Timeline
Appendix
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1.
Community Overview
1. Monticello, Minnesota is a progressive and growing community located just
outside the 7-county metro area of Minneapolis/St. Paul. The population in the
City of Monticello is 10,200 with Monticello Township adding an additional
3,600. The City is filled with parks and pathways providing a country like setting
for residents. The school district is forward looking and installed a fiber optic
system several years ago. Monticello has an active and imaginative economic
development program. Another water tower, lift stations and sanitary sewer lines
are under construction to serve future development. Through good planning, new
development and increased market values, the City has maintained a consistent
property tax rate. In 2005, private investments exceed $54 million, and Moody's
assigns a bond rating of"A2" to the City.
2. The City of Monticello has looked after the welfare ofthe community by
insuring availability of high quality road, sewer and water systems to all residents.
Given the facts of a growing population and its surrounding business sector, the
City is considering how it can best insure that all businesses and residents enjoy
access to an integrated city wide network to provide high quality, affordable
telecommunications services that will meet their needs long into the future.
II. Backe:round
I. The City of Monticello recognizes that the provision of accessible and
affordable broadband telecommunications services is essential for the long term
development and vitality of Monticello businesses and for informed, educated,
healthy and economically competitive residents. The City also recognizes that
among several different broadband technologies, fiber optics broadband is the most
desirable broadband system among today's choices.
2. With these considerations in mind, in May 2005, the City authorized an
initial investigative meeting and subsequent formation of a Fiber Optic Task Force
and provided the directive to investigate whether or not the City should pursue an
integrated citywide fiber optic network to provide affordable high-speed services
for data, voice and video to homes and businesses. The Task Force membership
represented the city, the school district, the county, the hospital district, small
businesses, large businesses, industrial development, technical and non-technical
people.
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3. During the research process the Task Force identified several possible
options available to the City if it should decide to pursue the installation of a fiber
network/utility within its boundaries. These options have helped set the
framework for this feasibility study and are fmiher spelled out in Section V.I.
Possible Ootions for Fiber in the Ground/Fiber to tbe Premise:
a) City would build/own/operate its own utility providing triple play broadband
voice/data/video services; voter referendum for building or owning a telephone
exchange required by Minnesota Statutes with 66% approval.
b) City fully funds installation offiber in the ground /to the premise; allows
open access to the network, i.e. after fiber is laid, allow providers to lease access to
the fiber to provide triple play broadband voice/data/video services.
c) City fully funds installation of fiber in the ground/to the curb or to the premise;
partners with or leases to one (or more) vendors to provide triple play broadband
voice/data/video services.
d) City offers incentives to vendor to secure installation of fiber in the ground/to the
premise and to provide triple play broadband voice/data/video services.
. Ill. Task Force Recommendation/Goals of Feasibilitv Study
1. The Task Force consensus recommendation was that Monticello's long-term
future would be best served by further investigation of the feasibility of
deployment of a citywide fiber optic infrastructure in Monticello. The City
Council unanimously approved the recommendation on August 22, 2005 and
directed the Task Force to develop a Request for Proposal for a broadband
feasibility study.
2.
The goals of the Feasibility Study are as follows:
. Assess Monticello's long term telecommunications
and information needs.
. Clarify the role expanded broadband service could play
in the long-term vitality and well being of the community.
. Assess the benefits and risks associated with providing
citywide fiber optic services.
. Clarify existing resources and identify additional resources
to help meet expanded broadband goals.
. Provide a recommendation for how to implement a city wide
fiber optic infrastructure in Monticello.
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Clarify how broadband investment in Monticello might scale
for services to other cities, the county and the state.
IV. Overview on Monticello ReQuest for Proposal
1. The purpose ofthis Request for Proposal is to solicit proposals from
respondents qualified to complete a broadband telecommunications study
including preparation of a business plan and financing options for an integrated
citywide fiber to the premises network in the City of Monticello. The study should
provide a recommendation about the best path for Monticello given the overall
feasibility assessment analyzing technical, regulatory, competitive, ownership,
return on investment and financing options.
2. The study should also provide recommendations about options that would
allow The City to leverage fiber optics investment for broadband services for other
towns and the county. Recommended solutions should be scalable to wider
geography if opportunities arise.
3. The selected respondent should have the experience and expertise to conduct
the varied analyses associated with each option and to recommend the best option.
V. Framework for Monticello ReQuest for Proposal
1. The City is interested in analysis of the following options for implementation
of a fiber to the premises network. These options provide the guiding framework
for the requested services.
a. City builds, owns, operates fiber to the premise network as a City utility
and provides triple play broadband voice/data/video services.
b. City builds, owns, operates fiber to the premise network as a City asset
but leases network access to providers for provision of triple play
broadband voice/data/video services on an "open access" basis. Providers
share revenue with the City.
c. City builds and owns dark fiber network to the curb or to the premise as a
City asset. The City contracts with one (or more) providers to install
electronics and provide triple play broadband voice/data/video services.
Providers share revenue with the City.
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d. City offers incentives to private provider as partner to build and operate a
fiber to the premise network and to provide triple play broadband
voice/data/video services. Provider shares revenue with the City.
2. The Task Force recommends that the items in Section V.2 (a-e), as described
below, be secured by the City under extension of an existing contract. The
contractor for these services will work on behalf of the City with the successful
respondent to this Request for Proposal (RFP) to assist with and help insure an
integrated final report and recommendations.
a. Assist the City with Request for Proposal administration and
evaluation of responses.
b. Analyze the legal, regulatory, political and competitive requirements for
the City to build, own, and operate a fiber to the premise network as a
City utility.
c. Analyze the legal, regulatory, political and competitive requirements for
the City to build, own and operate a fiber to the premise network with
leased access for providers to deliver services on an "open access" basis.
c. Analyze the legal, regulatory, political and competitive requirements for
the City to build and own a dark fiber network as a City asset obtaining
contracts with a selected provider to install electronics and provide
servIces.
d. Analyze the legal, regulatory, political and competitive requirements for
the City to package incentives to a private partner to build and operate a
fiber to the premise network and provide services.
VI. Scope of Work and ReQuested Services
1. The City is seeking the broadband telecommunications analysis services as
described in Section V1.2-S in this Request for Proposal. Additional services may
be identified during the initial meetings between the respondents and the City and
the proposal modified as needed.
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2. The City is seeking telecommunication technology analysis as described
below.
a. Verify existing inventory of existing telecommunications facilities and
related facilities in Monticello.
b. Provide a comparative and best option analysis of current and anticipated
technologies for fiber to the premises delivery.
c. Provide a comparative analysis of other current broadband
telecommunications technology developments and anticipated future
developments supplementing fiber to the premises as a long-term asset to
the community.
d. Provide preliminary cost projections for a fiber to the premises
implementation in the City of Monticello based on current "best option"
analysis under Section VI.2 (b) above for each of the options identified in
Section V.l (a-d). Include costing of network connection to the world.
3. The City is seeking a fuller understanding of the market and community
benefits from fiber to the premises telecommunications services and therefore is
requesting a Market and Public Services Benefits Study.
a. Conduct a market study to provide an understanding of the potential for
provision of fiber based voice, data and video services to residences,
businesses, industrial parks, government, and other possible broadband
opportunities.
b. Conduct a public services study to provide an understanding of the
community benefits through improved, more ef1icient city services and
enhanced citizen opportunities for learning, health care, leisure and
community connections.
4. The City is seeking a fuller understanding of telecommunications
related economic development opportunities.
a. Provide an assessment of telecommunications related oppOliunities and
obstacles for economic development benefits.
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b. Delineate telecommunications related options for addressing business
expansion and retention issues.
5. The City is seeking business case analysis and recommendations on
financing options.
a. Provide preliminary operations analysis with estimated costs and return
on investment for identified options.
b. Provide recommendations on financing options including public or
private options as well as local, state and national sources and
approaches.
VII. Required Information/Content of Prooosal
1. Description of respondent's overall approach, identification of the overall
project manager and description of subcontractors' roles and responsibilities.
2. Breakdown of project by phases, tasks including specific stafffor each
task, number of hours, timeline, work products, city responsibilities, other relevant
details. (GAANT chart acceptable)
3. Costs are to include hourly rates for staff, costs to be charged to the City
and overall assumptions used to project costs.
4. Current resumes for proposed staff, their relevant experience on similar
projects with similar clients, and names and addresses for references.
VIII. Prooosal Selection Criteria:
1.
Criteria: (in order of importance)
a. Philosophy and approach to project including viewpoints on a
City owned utility
b. Past experience doing similar projects with the public sector
c. Cost
d. Resumes of personnel assigned to project including special
certifications
e. Demonstrated understanding of requests
f. Timelines
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IX. Process for Selection
1. A committee will review proposals against criteria stated in this request for
proposal. The committee may request interviews. The City requires that the
project manager, sub-contractors and any other key person(s) participate in the
interview process. Respondents will pay for any costs incurred during the
interview process. The City reserves the right to ask for additional information.
2. The final contract award will depend upon the successful respondent's
compliance with all terms and conditions, mutual agreement about the final work
plan and completion of a contract agreeable to all parties.
3. The City reserves the right to reject all bids and the City is not obligated to
accept the lowest bid.
X. Contract Structure
1. For respondents where more than one company is involved in the proposal,
please identify clearly the lead company and the sub-contractors. Subcontractor
agreements must be in place at time of the final contract award. These agreements
should be available for inspection by the City at reasonable request.
2. The City is expecting comprehensive bids. Partial bids will only be
considered from telecommunications services providers who wish to signal an
interest to partner with the City on this project. This includes the incumbent
telecommunications providers currently serving Monticello.
XI. General Proiect Requirements
1. Overall Project Management:
The successful respondent will work closely with the designated project manager
for the City. The successful respondent will be asked to designate a key contact
person and specify other staff as needed. Any substitution of staff during the
course ofthe contract must be agreed upon by the City in advance.
2. Human Rights! Affirmative Action:
Respondents shall comply with all applicable state and federal rules and
regulations relating to affirmative action and equal opportunity. The City of
Monticello is committed to a program of equal employment opportunity regardless
of race, color, creed, sex, age, nationality or disability.
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3. Bonds, Insurance:
The successful respondent will be required to carry insurance ofthe kind and in the
amounts shown below for the life ofthe project.
CERTIFICATE OF INSURANCE
CERTIFICATE HOLDER:
INSURED:
ADDITIONAL INSURED: City of Monticello, its officials, employees, agents, and
representatives
AGENT:
GENERAL Or BUSINESS LIABILITY INSURANCE:
Policy No.
Effective Date:
Expiration Date:
Insurance Company:
.
( ) Claims Made
( ) Occurrence
LIMITS: [Minimum]
Bodily Injury and Death:
$500,000 for one person
$1,000,000 for each occurrence
Property Damage:
$200,000 for each occurrence
-OR-
Combination Single limit Policy
$1,000,000 or more
REQUIRED ENDORSEMENT: Include an "all services, products, or completed
operations" endorsement.
COVERAGE PROVIDED:
Operations of Contractor: YES
Operations of Sub-Contractor (Contingent): YES
. Does Personal Injury Include Claims Related to Employment? YES
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Completed Operations/Products: YES
Contractual Liability (Broad Form): YES
Governmental Immunity is Waived: YES
Property Damage Liability Includes:
Damage Due to Blasting YES
Damage Due to Collapse YES
Damage Due to Underground Facilities YES
Broad Form Property Damage YES
ALL APPLICABLE VEHICLE LIABILITY INSURANCE:
Policy No.
Effective Date:
Expiration Date:
Insurance Company:
(X) Any Applicable vehicle
LIMITS: [Minimum]
Bodily Injury:
$500,000 each person $1,000,000 each occurrence
Property Damage:
$500,000 each occurrence
-OR-
Combined Single Limit Policy: $1,000,000 each occurrence
ARE ANY DEDUCTIBLES APPLICABLE TO BODILY INJURY OR PROPERTY DAMAGE
ON ANY OF THE ABOVE COVERAGES:
If so, list:
Amount: $
[Not to exceed $1,000.00]
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY:
Worker's Compensation per Minnesota Statute
Employer's Liability shall have minimum limits of $500,000 per accident, $500,000
per employee, $500,000 per disease limit.
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Contractors with 10 or fewer employees who do not have Worker's Compensation
coverage are required to provide the City with a letter verifying their number of
employees.
PROFESSIONAL LIABILITY INSURANCE:
$1,000,000 per occurrence
$2,000,000 aggregate
CONTRACTOR MAY NOT BEGIN WORK UNTIL A CERTIFICATE OF INSURANCE
COVERING REQUIRED INSURANCE IS APPROVED AND THE PROJECT MANAGER
HAS ISSUED A NOTICE TO PROCEED. INSURANCE IS TO REMAIN IN EFFECT FOR
THE DURATION OF THE ORIGINAL CONTRACT AND ANY EXTENSION PERIODS.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL TEN (10) DAYS
WRITTEN NOTICE TO THE PARTIES TO WHOM THIS CERTIFICATE IS ISSUED.
Dated at
On
BY:
Authorized Insurance Representative
4. Audit/Public Infonnation Requirements:
Pursuant to Chapter 6.551 of the Minnesota Statutes, the successful respondent will
be required to maintain all books, documents, account records, and other evidence
relating to work performed under an Agreement pursuant to this Request for
Proposal and to make such material available at respondent's office at all
reasonable times during the Agreement and for up to six years thereafter for audit
or inspection by the City, the State Auditor, or any other authorized individual.
The successful respondent will also be required to comply with the data practices
requirements contained in Minnesota Statutes, Chapter 13.05.
XII, Instructions for Submittinl!: Proposals
1. Proposals are due February 3, 2006, and may be submitted as follows:
Attention: Monticello Fiber
Monticello City Hall, Suite I
505 Walnut Street
Monticello, Minnesota, 55362
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Please submit six copies. They become City property. The data submitted
by a respondent are private and nonpublic until the responses are opened and
the name of the respondent becomes public. Other data remain private until
the City has negotiated a Contract with a selected respondent. After that, all
remaining data submitted by all responders are public, with the exception of
trade secret data as defined and classified under Minn. Stat. section 13.37.
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2. Respondents should note that one record copy is to be submitted in a sealed
envelope or other packaging with the name of the company and the project title
clearly labeled on the outside. The top page of the record copy must include an
original signature by an individual who is authorized to make representations and
commitments on behalf of the respondent. Failure to include this original signature
could disqualify the proposal. The remaining copes may be duplicates of the
original and may be packaged together. They should be separate from the original,
however. The outside of the package containing the copies should also be clearly
marked with the above information.
3. Questions on bid submission: Cathy Shuman at telephone: 763-271-3204;
fax: 763-295-4404 (Attn Fiber); email: fiber(tl?monticellofiber.com
. 4. Questions related to the project requirements and contents of proposal are
due by January 16, 2005, in writing by fax: 763-295-4404 (Attn Fiber) or email:
fiber@monticellofiber.com. No oral questions.
XIII. Estimated Timeline for Submission, Interviews and Selection:
Release:
Questions Due:
Responses Returned:
Proposals Due:
Interviews:
Award:
Project Begins:
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Week of December 19,2006
January 16,2006
Week of January 23,2006
February 13,2006
Week of March 13-17, 2006
Week of March 27,2006
Week of May 1,2006
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APPENDIX
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City of Monticello Network Environment
The City utilizes several networks in various city buildings. The city center
includes the city hall, community center, senior center and national guard offices.
There are two servers at this site (inside city hall): a file server that provides
connectivity to all the computers and peripherals in the complex as well as the
AS400 and an email server that hosts all city mailboxes. Cat6 cable services most
connections in city hall while CatS cable is used in the community center. There
are also 3 fiber runs within the building. A DSL modem provides internet and
email connections. There is a modem for remote dialing between the AS400 and
the software vendor.
The senior center connects to the city for internet and email services. The national
guard is responsible for its own connectivity. Police protection is provided through
the Sheriffs Department and they maintain a regional office in the city hall. A
connection to Wright County is provided outside of the city's firewall.
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The public works facility has a file server, which connects computers and
peripherals in the office and shop buildings. Most of the cabling is CatS. A VPN
provides connectivity between public works and the city center. A DSL modem
provides internet connections.
The Department of Motor Vehicle (DMV) office has a small server that links the
computers and peripherals in this office. All transactions are performed with the
State of Minnesota through the internet. A DSL modem provides internet
connections.
Hi-Way Liquors uses a tile server to store all their data centrally. This server
connects computer workstations, cash registers and other peripherals. Credit card
transactions are handled over the internet. A DSL modem provides internet
connections. The software vendor can dial in remotely through a modem to
perform diagnostics.
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The Fire Department has several computers at their building, which are generally
maintained by fire department members. Computers and printers are linked with
each other. Monthly reports are done online. A DSL modem provides internet
connections.
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. City of Monticello Traffic Sienal Systems
All traffic signals in Monticello are located on public streets shared with the State
of Minnesota and/or Wright County. The state and/or county maintain the
electronics associated with the traffic controls.
City of Monticello Electronic Security and Video Systems
The community center has a superior video security system in place that covers
most areas of the center and is taped during all hours that the center is open. All
cameras can be monitored from designated computers. Views show in color and
can be adjusted in many ways. All data is stored to CD, which can be accessed and
saved or printed as needed. Currently, all data is being kept; a records retention
schedule is being developed for this.
The Deputy Registrar office contracts with Wright-Hennepin to provide security
service. The building is armed when unoccupied.
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Hi Way Liquors has a video security system, which monitors 24 hours a day and is
stored on VCR tapes. Images are in black and white and can be viewed using a
VCR. Backups are stored for 5 weeks. When the building is closed, the security
system is armed.
City of Monticello Telephony System
All phone (voice) service is contracted through TDS and long distance is through
TDS Metrocom. The city utilizes centrex phone service and leases our phones
through TDS.
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City of Monticello Video (Cable) Systems
The City is a member ofthe Wright-Sherburne Cable Commission, which has a
franchise agreement with Charter Communications. Each city represented in the
commission signs an agreement with Charter that outlines the provisions of the
franchise. The agreement allows Charter to lay cable in the affected cities and
provide telecommunication services currently video (cable TV) and internet. A
portion of the customer fees is designated as a franchise fee, which goes back to
the member cities in the form of equipment and improvements. Each member city
also receives certain "free" services from Charter, such as cable TV at their city
hall at no charge for basic programming. Charter Communications provides
several channels of public access TV. One is used to televise public meetings;
another is used for education.
15
) II
.
.
.
City of Monticello Public Safety Svstems
The City has a base station and 2-way radios that are used for general
communications by the public works departments. This system is also maintained
for civil defense purposes and is tested on a regular basis. The City also receives
specialized weather updates via the internet.
City of Monticello: Other Relevant Svstems
The city wells, pumps and lift stations and Monticello wastewater treatment plant
are monitored for security and alarms.
City of Monticello Installed Fiber or Other Public Fiber
The City recently established a policy to install conduit in new road construction,
with the intent of using it for future deployment of fiber.
Monticello School District #877 deployed a fiber network between all of its
buildings in the last two years.
16
I {~
.
.
.
Council Agenda: 12/12/05
SM. Approve Final Pavment and Accept Improvement for Locust, Walnut, and Cedar
Streets Improvements (City of Monticello Proiect No. 2002-07C) (WSB)
A. REFERENCE AND BACKGROUND:
The construction of this project represented the creation of on-street, angled parking stalls
at three separate locations in the Core City Area.
. Locust Street - The improvements in this area included the construction of seven
additional stalls in the northwest quadrant of 7th Street and Locust Street. The
work also included curb and pavement removal and replacement.
. Walnut Street - The improvement in this area also included the construction of
seven additional stalls in the southwest quadrant of 4th Street and Walnut Street.
The work also included curb and pavement removal and replacement.
. Cedar Street - This component of the project created seven additional parking
stalls in the southwest quadrant of Cedar Street and River Street. The work also
included curb and pavement removal and replacement.
All work and punchlist items relating to the project have been completed in accordance
with the City of Monticello Engineering and Construction Standards. At this time, the
Council is being requested to consider accepting the improvements as final and approving
the final payment to Buffalo Bituminous, Inc. in the amount of$2,138.00, which is
essentially the retainage on the contract, subject to receipt of the final paperwork
including:
1. Satisfactory showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholding state income tax.
2. Evidence in the form of an affidavit that all claims against the contractor by
reasons of the contract have been fully paid or satisfactorily secured.
3. Consent of Surety to Final Payment certification from the contractor's surety.
4. Two-year maintenance bond (not required - the warranty has expired).
B. ALTERNATIVE ACTIONS:
I. Accept the improvements and approve the final payment of $2,138.00 to Buffalo
Bituminous, Inc. subject to receipt of the final paperwork noted in Item A above.
1)3
(. ,f)"clliilc'III.' ",,,/ S<'IliJ/!,s',dm''II.l'mssill:;:u\1.')l."al S,'lIi/!Ks'i~mpmwy III/eme! Fi!<'.nOI.K31A(i,V n:~j-AI'I",0\,d:'j",rll'm;"'~III-i]!::1I5,d"c
.
.
.
Council Agenda: 12/12/05
c.
STAFF RECOMMENDA nON:
It is the recommendation of the City Administrator that the City Council accept the
improvements for the Locust, Walnut, and Cedar Streets Improvements, City Project No.
2002-07C and authorize final payment to Buffalo Bituminous, Inc. in the amount of
$2,138.00.
D. SUPPORTING DATA:
Copy of Construction Pay Voucher No.2 (Final)
Letter from WSB & Associates, Inc.
It L{
{ ',I ;"UII!!C/}/S alld Scllillg,',d""II.);!'(I>".I'j"I'",-I/."cw' ."<'iling," n""IJ(Ii-'"Y [II/emt'1 Fil,'.<\(H,~'3'.A( ;.V 1IAl_Apl'rm',''''-ill"fl''~I.-tl'''''I_l J! ]IJ5.d",
.
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;.:!.,_:~!l.fi,j:~r i: ;!~~:i:rSS1~;~!;j:.}.i:!im;'~~~J1~~~:~~j;~':,~~~~!~8!f,f.~~"~~~~lJn!MJIj~M9i'~~:\~;iui~ti:j~~;;t:4~ ~:;,iHH~i~~I,:~i(*~(J.~i1~~~:u~'j~~~llil.tli
Vouche, No.
2ANDFlNAI..
Date:
Parlod Ending:
Lol;USI, Walnul, and Cedar Illreell ImprOVlmNlII
City 0' Mondaello Prajeot No. 2002-07C
WSII Projeol No. 1433-00
October 31, 2005
October 31, 2DOli
Project:
Conlnlclor:
Bulhola BItuminous, Inc.
eox 337
Buffalo. MN 55313
COIIIfICl 0..:
completion DIlle:
Work 5tarttd:
Worle Compleled:
Original COll~acl Am<>unt
ToIal Adcltlons
TOIm Daductlons
Taral Fun~. Encumbered
ToI8I Work Cerllned 10 Dere
Leas Ael.in.d Porcenlage
Le.. Provioua Payments
ToW Paymenla Incl. This Vo~her
Ilwca CarriCld Forward
Approved ror PaymenlThis Voucher
$311,534.00
$0.00
SO.OO
$311.534.00
0.00%
$42.7SUO
$0.00
$40.621.91
$42.759.90
($4.225,90)
S2.133.00
ADllroVIII.
. wsa.. Alloclltel, Inc.
In accoldance with field wleNatlon. as pe<formld In lleCOrdance w1ll1lndusllY .landardi;, and based on cur professional opinion. the
male~1lIs inslalle~ a.. lIlIUsfaclory and 111. work properly peJlormed In accordance With lhe plans and spaCInCedons.
The lolal work edmated to be oamplete~ as ot Augual15, 2002 Is aa Indicated herein and we hereby recommend
payment oIlhl. voucher.
Sjgned: ConeltucUon Ob<lerver Signed: 1/."... p~e~t ~n~neer
lDOII
Buffalo 1Iltumlnalla, Inc.
Th15 Is 10 cettlfy lIlat 10 the best of my knowt.dge, Informalion, and belief. Ihe quanUtle. .nd valu.. of work cer1ifled herein
approltlma" .IUmare for Ihl period caverecl oy Ihls \IOOcher.
a fair
Conlractor.
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ClwCkad by:
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Date:
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WSB
. & Assada!es. Inc. Infrastructure I Engineering I Planning I Construction
December 12, 2005
701 Xenia Avenue South
Suite 300
Minneapolis. MN 55416
lei: 763-541-4BOO
Fax: 763-541-1700
Honorable Mayor and City Council
City of Monticello
505 Walnut Street, Suite I
Monticello, MN 55362
Re: Construction Pay Voucher No.2 (Final)
Locust, Walnut, and Cedar Streets Improvements
City of Monticello Project No. 2002-07C
WSB Project No. 1433-00
Dear Mayor and Council Members:
Please find enclosed the final Construction Pay Voucher No.2 for the above-referenced project
in the amount of $2,138.00. We recommend final payment subject to receipt of the following
items:
.
I. Satisfactory showing that the contractor has complied with the provisions of Minnesota
Statutes 290.92 requiring withholding state income tax.
2. Evidence in the form of an affidavit that all claims against the contractor by reasons of
the contract have been fully paid or satisfactorily secured.
3. Consent of Surety to Final Payment certification from the contractor's surety.
4_ Two-year maintenance bond (not required - warranty has expired).
Please make payment in this amount to Buffalo Bituminous, Inc. at your earliest convenience.
Thank you.
Sincerely,
i&;:7:Jl
Kevin B. Kawlewski, P.E.
Senior Project Manager
Enclosures
.
cc:
Rick Wolfsteller, City of Monticello
Kris Holthaus, Buffalo Bituminous, Inc.
Tom Bose, City of Monticello
J \ 5
srb
Minneapolis I St. Cloud
Equal Opportunity Employer
E.\WPWIMJ4J3.fXM1'R VO 2 AND FNf.nmrc-J2J205.doc
Council Agenda: 12/12/05
.
5N. Approve Chanl!e Order No.2 for the Extension of Meadow Oak Avenue from the
Current Termini to CSAH 18 (City of Monticello Proiect No. 2005-05C) and the
Reconstruction of a Sel!ment of CSAH 18 and CSAH 39 for the CSAH 18/1-94
Interchanl!e Proiect (City Proiect No. 2004-1C) (WSB)
A. REFERENCE AND BACKGROUND:
In preparation for the construction of the CSAH 18 interchange, the Meadow Oak
Avenue and CSAH 18 (north and south ends) were bid early and constructed this
summer. These projects allowed for the detour routes to be established prior to the
initiation of the interchange construction. During construction, several items were
adjusted for this project to address construction-related issues.
The change order items are described below and on the attached Change Order No.2.
1. Granular Borrow (CV) and Select Granular Borrow (CV): The unit price bid
was renegotiated during construction for the granular borrow and select granular
borrow pay items from the bid price of$10.40 per CD YD to $9.40 per CD YD. This
was due to the City providing the sand from the industrial park gravel pit. Instead of
the contractor paying the City for the material, we are proposing to reduce the bid
price. In addition, the contractor constructed a portion of the industrial park pond in
the sand removal process.
\ \t
.
2. CSAH 39 Subl!rade Excavation: The plan quantity for this item was adjusted to
reflect the adjustment in the subcut from 4 feet to a 2 to 3-foot subcut on CSAH 39.
The depth of subgrade excavation was adjusted because the existing material was
determined to be acceptable during construction.
3. Tvpe SP 12.5 Wearinl! Course Mixture (4,F) (1.5" Thick), (2" Thick) and Tvpe
SP 12.5 Non-Wearinl! Course Mixture (4,B) (2"Thick): The plan quantities for the
bituminous items were revised during construction. The project limits on CSAH 75
were changed because the existing field conditions required shifting the low point of
CSAH 75 farther to the west of CSAH 18. The relocated low point will improve the
drainage of CSAH 75 and provide for a smoother ride through the intersection.
.
4. Meadow Oak Avenue Subl!rade Excavation: An additional 18 inches of unsuitable
material was excavated within Meadow Oak A venue to construct the roadway
following the grading operation. This excavation was to be completed by the
developer (Shawn Weinand) for the Monticello Industrial Park as part ofthe site
grading, but they determined that the sub grade was adequate without checking with
the City testing consultant. When the City project commenced, it was determined
that the additional material needed to be excavated. At the time, an agreement with
the developer could not be reached to remove the material, so R. L. Larson was
authorized to remove the material and stockpile it to be utilized for the CSAH 18/1-94
Interchange project. Approximately 4,000 cubic yards (CY) was removed and
stockpiled for a total cost of$12,753.50 based on labor and equipment used. This
equates to approximately $3.20/CY. The material was re-spread and placed under the
Interchange contract as Common Excavation at a unit price of$2.50/CY. This totals
C 'AK;u""'nI~ urui Serr;ug>'da...l.gro.wnger',l.wLJ1 Serring,'Temporw)' in/erneJ File,-IOLK3L4GN ITM-MetulvwOakAveCSAH 75CSAH39C01.091205reVjje<! doe
.
.
.
Council Agenda: 12/12/05
$5.70/CY to remove and place the material. Ifthe material was to be brought on-site
from an off-site source as Common Borrow, the unit price bid would have been
$9.00/CY. Therefore, the interchange borrow quantity was reduced by a similar
quantity for the overall cost savings.
S. Resurrection Lutheran Church Erosion Control: Significant erosion issues
occurred this fall on the Resurrection Lutheran Church due to grading operations on
the site. In cooperation with the Church, R. L. Larson was authorized to construct a
temporary sedimentation pond and extend storm sewer to prevent sediment from
washing onto Meadow Oak Avenue. The cost to complete this work totaled
$7,367.50 and has been added to the assessment agreement with the Church for the
project. The Church has signed the agreement and will be responsible for
maintaining erosion control on their site.
6. Miscellaneous Items: The following items were added to this project to facilitate the
construction staging for the interchange to complete the detour. It was originally
anticipated that we would complete these items with the interchange project, but
determined during construction that they were necessary with this initial project.
Those items are as follows:
. Leveling Course: The intersection at CSAH 75 and 18/39 was raised. The
leveling course was to raise CSAH 75 on both sides of the intersection to
provide a smooth ride through the intersection.
. Remove Median. Remove Apron, Adiust Casting, Plug and Fill Existing Pipe:
These are all related to the expanded intersection work.
. R. L. Larson Manpower: This item provided for increased traffic control to
facilitate the grading and paving work associated with the leveling course.
All "Bid Price" unit costs have been provided by the contractor, negotiated by WSB, and
reviewed by MnIDOT estimators.
B. ALTERNATIVE ACTIONS:
l. Approve Change Order No.2 in the amount of$54,687.55 for R. L. Larson
Excavating, Inc.
C. STAFF RECOMMENDATION:
The City Administrator recommends selecting Alternative No. I.
D.
SUPPORTING DATA:
Change Order No.2
ClDoCU/IlIlnlS ~Hd Selllngsid""'''groos'''gerll.ocaI Sellingslrc11Iporary }nlernel FileslOLK3IAGN llU.MeudoKOakAveCSAH 75CSAH39C02-09/20Jrevised.doc
\ \ <\
12/7/2005
CSAH 18 (SCHOOL BOULEVARD TO MEADOW OAK AVENUE),
CS_ (CSAH 75 TO HART BOULEVARD), AND
M~ OAK AVENUE (CSAH 18 TO CSAH 75)
STREET AND UTILITY IMPROVEMENTS AND APPURTENANT WORK
CSAH 18: COUNTY PROJECT NO. 86-18-061
CSAH 39: COUNTY PROJECT NO. 86-39-061
CSAH 18/CSAH 39: CITY PROJECT NO. 2004-o1C
MEADOW OAK AVENUE: CITY PROJECT NO. 2005-o5C
WSB PROJECT NO. 1627-03
OWNER:
CONTRACTOR:
CITY OF MONTICELLO
505 WALNUT STREET, SUITE 1
MONTICELLO, M N 55362
R. L. LARSON EXCAVATING, INC.
2255 -12TH STREET SE
ST. CLOUD, MN 56304
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
CONTRACT QUANTITIES ARE MODIFIED AS SHOWN ON THE ATTACHED DETAIL.
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR
FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIME:
ORal CONTRACT PRICE: $1,913,089.40 ORIGINAL CONTRACT TIME: 9/112005
PR S CHANGE ORDERS: $9,875.00 NET CHANGE FROM PREVIOUS CHANGE ORDERS: 14 DAYS
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $1,922,964.40 CONTRACT TIME PRIOR TO THIS CHANGE ORDER: 9/1512005
NET INCREASE OF THIS CHANGE ORDER: $54,687.55 NET INCREASE WITH CHANGE ORDER: 22 DAYS
CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $1,977,651.95 CONTRACT TIME WITH APPROVED CHANGE ORDERS 10/7/2005
RECOMMENDED BY:
APPROVED BY:
SHIBANI K. BISSON, P.E., PROJECT MANAGER
CONTRACTOR SIGNATURE
WSB & ASSOCIATES, INC.
ENGINEER
R: l. LARSON EXCAVATING, INC.
CONTRACTOR
APPROVED BY:
lC}..C)
CITY ENGINEER
CITY ADMINISTRATOR
DATE
DATE
---
1827-03 Change Order 2,xlsCQ-1
.
CSAH18
CSAH 39 (CSAH 75 TO HART BOULEVARD), AND
MEADOW OAK AVENUE (CSAH 18 TO CSAH 75)
STREET AND UTILITY IMPROVEMENTS AND APPURTENANT WORK
CSAH 18: COUNTY PROJECT NO. 86-18.()61
CSAH 39: COUNTY PROJECT NO. 86-39'()61
CSAH 181CSAH 39: CITY PROJECT NO. 2004-01C
MEADOW OAK AVENUE: CITY PROJECT NO. 2005-05C
WSB PROJECT NO. 1627-03
ADDED ITEMS
Item No. Description Qly
156 GRANULAR BORROW 10938
157 SELECT GRANULAR BORROW 8108
158 REMOVE MEDIAN 1350
159 REMOVE APRON
160 LEVELING COURSE 135
161 ADJUST EXISTING CASTING 4
162 R L LARSON MANPOWER
163 PLUG AND FILL EXISTING PIPE 30
. 164 MEADOW OAK AVENUE SUBGRADE
EXCAVATION
165 RESURRECTION LUTHERAN CHURCH EROSION
CONTROL
Unit Price Extended Amount
CUYD $9.40 $102.817.20
CUYD $9.40 $76.215.20
SQFT $2.00 $2.700.00
EACH $1,487.50 $1,487.50
TON $55.00 $7.425.00
EACH $425.00 $1,700.00
LUMP SUM $4,162.50 $4,162.50
L1NFT $20.00 $600.00
LUMP SUM $12,753.50 $12,753.50
LUMP SUM $7,367.50 $7,367.50
TOTAL ADDED ITEMS CHANGE ORDER NO, 2
MODIFIED ITEMS/DELETED ITEMS
Item No. Description Qly Unit
166 CSAH 39 SUBGRADE EXCAVATION (P) -2370 CUYD
167 GRANULAR BORROW -9886 CUYD
168 SELECT GRANULAR BORROW -7328.12 CUYD
169 TYPE SP12.5 WEARING COURSE MIXTURE (4,F) 4036 SQYD
(1.5" THICK)
170 TYPE SP12.5 WEARING COURSE MIXTURE (4,F) 2904 SQYD
(2" THICK)
171 TYPE SP12.5 NON-WEARING COURSE MIXTURE 2672 SQYD
(4,B) (2" THICK)
.
TOTAL MODIFIED/DELETED ITEMS CHANGE ORDER NO.2
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT
$217,228.40
Price Extended Amount
$7.00 ($16,590.00)
$10.40 ($102,814.40)
$10.40 ($76,212.45)
$3.00 $12,108.00
$4.00 $11,616.00
$3.50 $9,352.00
($162,540.85)
$54,687.55
\ d- ~
1627"{)3 Change Order 2.x1sC01 DetaIl
. 50
.
.
Approve Chan!!e Order No. I for the School Boulevard Extension Proiect (Dee!!an Avenue
throu!!h Redford Lane) (Citv of Monticello Proiect No. 2005-02C) (WSB)
A. REFERENCE AND BACKGROUND:
The following change order item is described below:
Pond Erosion Repair: This work was completed by the project contractor to
temporarily repair the erosion issues at the Jefferson Commons Pond, adjacent to the
Muller Theatre. This work included filling in the eroded areas of the pond, installing silt
fence, erosion control fabric, and seeding, and totaled $4,083.88. We have met with
representatives from Muller Theatre and have developed a permanent plan that they will
implement to correct the erosion problem caused by their site. It was more cost-effective
to have this contractor repair the pond since they were on-site and the cost will be paid by
the storm water trunk fund.
B. ALTERNATIVE ACTIONS:
I. Approve Change Order No.1 in the amount of$4,083.88 for Randy Kramer
Excavating, Inc.
2. Do not approve payment.
c.
STAn' RECOMMENDATION:
The City Administrator recommends selecting Alternative No. I.
D.
SUPPORTING DATA:
Change Order No. I
Letter from WSB & Associates, Inc.
I d- d.
\J
~
WSB
. & Associates, Inc.
Infrastructure I Engineering I Planning I Construction
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
December 6, 2005
Mr. Rick Wolfsteller, City Administrator
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Attn: Dawn Grossinger, Deputy City Clerk
Re: Change Order No.1
School Boulevard Extension (Deegan A venue through Redford Lane)
Street, Utilities, and Appurtenant Improvements
City of Monticello Project No, 2005-02C
WSB Project No. 1627-01
Dear Mr. Wolfsteller:
. Please find enclosed Change Order No_ 1 (in triplicate) for the above-referenced project for your
review and approval. The increase to the original contract amount is $4,083.88, resulting in a
revised contract total of $1,055,040.03. This change order amount will be included with the next
construction pay voucher processed. We hereby recommend that the City of Monticello approve
Change Order No.1 for Randy Kramer Excavating, Inc.
If you have any questions regarding the above, please do not hesitate to contact me at 763-287-
7162.
Sincerely,
WSB & Associates, Inc.
/Ohvl~ ~,~
Shibani K. Bisson, P_E.
Project Manager
Enclosures
cc:
David Baker, Randy Kramer Excavating, Inc.
.
srb
J ,). 3
K:VJ1627.0MdminV:mwnl<,itm i1dminV.IR co J crr_r...oif,,.,U€,.J2()6(!5.doc
Minneapolis I St. Cloud
Equal Opportunity Employer
DEC-105-210105 12:1010 WSB & ASSOCIATES
12/06/2005 12:50 3207642506
DEC-~5-20~S 11'13
.
121WZ"
RKEXC
753541171010 P.102/102
PAGE 02/82
P.1021'03
CHANGE ORDER NO.1
Slt::HDOL l!OULEVARD I!XTENSION PRo.JECT
(DEEGAN AVENUE lHROUGH REDFORD LANE)
C1'lY OF 1l0NTlCI!UO PROJECT NO. 200s..oa:
wsa PROJECT NO. 1627.01
OWNER:
em' OF MPNTIClELLO
5115 WALNUT SllIEET, SUITE 1
...ONllCELW, MN 55382
CONTI1ACTOR:
RANDY KRAMER EXllAVATlNQ.INC.
P.O. Rex 48S
WArnNS, MN 55aS9
YOU ARE DIREOTED TO MAKE: THE FOlLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
OONTRACT QUANTITIES ARE MODlFI.D AS SHOWN ON THo ATTACHED DETAIL
IT IS UNDemlTooD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WH'CH AAli IN ANY WAY, SHAP.. OR
FORM ASSOCIAlED WllH THE WORK ELEMENTS DESCRIBED AeOVE.
CIlANGE IN OONTI1"CT PRIOE:
OFUGINAL CCNTFlAr;T PRICE:
PREvIOUS CHANGE ORDERS: NIA
_ONTRACT PRICE PRIOR TO THIS CHAN<:i. ORDER:
In INCR~E OF THIS CH"NGo OROEf!:
CONTI'IACT PRICE WITH,o,LL APPROVIiD CHANGE ORDERS'
RECOMMENDED BY:
,~i~;;N'P.!~P~~::::
WSB & ASsoelATES, INC.
F.NaIN.ER
APFFtOVEll BY:
CITY ENGINeER
CATE
.
$1,050,956.10
SMO
$1.050,955.15
S4,~:';;.M
$1,OSS,040.oa
CIlANQE 1111 CONTIlAIlT TIME:
OI'lI(;INAL OONTRACT TIME:
NEr CHANI3E FROM P~SVIOUB OHAN<:iEi ORDERS:
CONTPACT TIME PRIOR TO THIS CHANGE ORCE":
N"ET 'NCRliASE WfTI-I CHANGE ORDER:
CONTRACT TIME WI11-I APPROV~ CHANGE ORllERS:
7/112006
NONE
7/112006
NON~
7/112OOS
APPROVEO BY:
e ~ .J:;:. -\. D!C 0 f1 ZD05
CONTRACTOR SlGNATU~E .
RJlr;DV KRAMER EXCAVATlr;G.INC.
CONTRACTOR
C4TY AOMIr;lllTFlAToR
DATE
I::}LJ
X:\f'FR700tlAl:lmlrllGVNA"UCflW1......I'.JlMf I'!tt..._~.. u"'l""O ~
TOTAL P.02
.
SCHOOL BOULEVARD EXTENSION PROJECT
(DEEGAN AVENUE THROUGH REDFORD LANE)
CITY OF MONTICELLO PROJECT NO, 2005-02C
WSB PROJECT NO. 1627-01
12/6/2005
ADDED ITEMS
Item No. Description
Diy
Unit
Price
Extended Amount
POND EROSION REPAIR
LUMP SUM
$4,083.88
$4,083.88
TOTAL ADDED ITEMS CHANGE ORDER NO.1
$4,083.88
DELETED ITEMS
Item No. Description
Diy
Unit
Price
Extended Amount
.
TOTAL DELETED ITEMS CHANGE ORDER NO.1
$0.00
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT
$4,083.88
.
IdS
K:101627-01IAdmfnIConstructJon Admln\1627'()1 Change Order 1,)(fsC01 Derail
.
.
.
Council Agenda: 12/12/05
SP.
Consideration of City Maintainilll! Public Streets and Utilities for the Sunset Ponds 2nd
Addition Development (Citv of Monticello Proiect No. 2004-12P) (WSB)
A. REFERENCE AND BACKGROUND:
Public streets and utilities have been constructed this year for the Sunset Ponds 2nd Addition
development. Utilities, including sanitary sewer, watermain, and storm sewer have been tested
and approved. The first lift of bituminous pavement has been placed on the roadways. We are
recommending that the City begin maintaining the roadways and the utilities. Maintenance of
the roadways will be contingent on the roadways being swept and the right-of~way being clear
of debris for snow plowing operations.
The final lift of bituminous pavement is anticipated to be placed on the roadways in the
summer of2006, after which time the 2-year warranty period will begin if all project items are
complete and the Council approves final acceptance of the public improvements.
B. ALTERNATIVE ACTIONS:
I. City accepts maintenance responsibilities of public streets and utilities within the Sunset
Ponds 2"d Addition contingent on roadways being swept and the right-of-way being
clear of debris for snow plowing operations.
2.
City does not accept maintenance responsibilities of public streets and utilities within
the Sunset Ponds 2'''1 Addition.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer and the Public Works Director that the City
accept maintenance responsibilities of the public streets and utilities.
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.
.
.
SP.
Council Agenda: 12112/05
Consideration of City Maintaininl! Public Streets and Utilities for the Spirit Hills
Townhome Development (City of Monticello Proiect No. 2003-16P) (WSB)
A. REFERENCE AND BACKGROUND:
Public streets and utilities have been constructed for the Spirit Hills Townhome development.
Utilities, including sanitary sewer, watermain, and storm sewer have been tested and approved.
The first lift of bituminous pavement has been placed on the roadways. We are recommending
that the City begin maintaining the roadways and utilities. Maintenance of the roadways will
be contingent on the roadways being swept and the right-of~way being clear of debris for snow
plowing operations.
The final lift of bituminous pavement is anticipated to be placed on the roadways in the
summer of2006, after which time the 2-year warranty period will begin if all project items are
complete and the Council approves final acceptance of the public improvements.
B. AL TERNATIVE ACTIONS:
I. City accepts maintenance responsibilities of public streets and utilities within the Spirit
Hills Townhome development contingent on roadways being swept and the right-of-
way being clear of debris for snow plowing operations.
2.
City does not accept maintenance responsibilities of public streets and utilities within
the Spirit Hills Townhome development.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer and the Public Works Director that the City
accept maintenance responsibilities of the public streets and utilities.
I:),
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.
.
.
Council Agenda: 12112/05
SP.
Consideration of City Maintaining Public Streets and Utilities for the Hillside Farms 2nd
Addition Development (City of Monticello Proiect No. 2004-08P) (WSB)
A. REFERENCE AND BACKGROUND:
Public streets and utilities were constructed last year for the Hillside Farms 2nd Addition
development. Utilities, including sanitary sewer, watermain, and storm sewer, have been tested
and approved. The first lift of bituminous pavement has been placed on the roadways. We are
recommending that the City begin maintaining the roadways and the utilities. Maintenance of
the roadways will be contingent on the roadways being swept and the right-of-way being clear
of debris for snow plowing operations.
The final lift of bituminous pavement is anticipated to be placed on the roadways in the
summer of 2006, after which time the 2-year warranty period will begin if all project items are
complete and the Council approves final acceptance ofthe public improvements.
B. ALTERNATIVE ACTIONS:
1. City accepts maintenance responsibilities of public streets and utilities within the
Hillside Farms 2nd Addition contingent on roadways being swept and the right-of-way
being clear of debris for snow plowing operations.
2.
City does not accept maintenance responsibilities of public streets and utilities within
the Hillside Farms 2nd Addition.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer and the Public Works Director that the City
accept maintenance responsibilities of the public streets and utilities.
)d-Z
('"I>o.-,,.,.,,:,,,,-,,,,,,S<'l''''',,',,, ."';."l".,';....g,-..-}."'..iiSclll.'..e,.,le'...."',. n :""','''''','.,ie.i'(jU:3'.I(,.\'U'./-i'u'i,i..,',/.';"!IS_'.'I,)-!_'i]!,'",
.
.
.
SP.
Council Agenda: 12/12/05
Consideration of City Maintaininl! Public Streets and Utilities for the Hunters Crossing
Development (Citv of Monticello Proiect No. 2004-3SP) (WSB)
A. REFERENCE AND BACKGROUND:
Public streets and utilities have been constructed this year for the Hunters Crossing
development. Utilities, including sanitary sewer, watermain, and storm sewer have been tested
and are in the process of being approved. The first lift of bituminous pavement has been placed
on the roadways. We are recommending that the City begin maintaining the roadways and
utilities, if approved. Maintenance of the roadways will be contingent on the roadways being
swept and the right-of-way being clear of debris for snow plov,ing operations as well as gate
valves and hydrants adjusted. Street signs have yet to be installed also.
The final lift of bituminous pavement is anticipated to be placed on the roadways in the
summer of2006, after which time the 2-year warranty period will begin if all project items arc
complete and the Council approves final acceptance of the public improvcments.
B. ALTERNATIVE ACTIONS:
I. City accepts maintenance responsibilities of public streets and utilities within the
Hunters Crossing development contingent on roadways being swept and the right-of-
way being clear of debris for snow plowing operations, street signs installed and gate
valves and hydrants adjusted.
')
City does not accept maintenancc responsibilities of public streets and utilities within
thc Hunters Crossing development.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer and the Public Works Director that the City
accept maintenance responsibilities of the public streets and utilities.
) .:} C'{
(': ,,/), .'eil"""'" ".,d S"",';,g ,\,1"" ,,_ ~".;sy;"ge,., r _"",.' ,\','''i,,~','''F:'''''f.'''''''':L. 1M",',',' ni".,:,OI./;,P. I ( ,in I-ir:"...c;'s (,-"""j,,'e- i 1 i c1l5. ",'r~
.
.
.
Council Agenda: 12/12/05
5P.
Consideration of City Maintainine: Public Streets and Utilities for the Nathans Court
Development (City of Monticello Proiect No. 2004-28P) (WSB)
A. REFERENCE AND BACKGROlJND:
Public streets and utilities have been constructed this year for the Nathans Court development
adjacent to Hunters Crossing. Utilities, including sanitary sewer, watermain, and storm sewer
have been tested and are in the process of being approved. The first lift of bituminous pavement
has been placed on the roadways. We are recommending that the City begin maintaining the
roadways and utilities, if approved. Maintenance of the roadways will be contingent on the
roadways being swept and the right-of-way being clear of debris for snow plmving operations.
The final lift of bituminous pavement is anticipated to be placed on the roadways in the summer
of 2006, after which time the 2-year warranty period will begin if all project items are complete
and the Council approves final acceptance of the public improvements.
B. ALTERNATIVE ACTIONS:
1. City accepts maintenance responsibilities of public streets and utilities within the Hunters
Crossing development contingent on roadways being swept and the right-of-way being
clear of debris for snow plowing operations.
2.
City does not accept maintenance responsibilities of public streets and utilities within the
Hunters Crossing development.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Engineer and the Public Works Director that the City accept
maintenance responsibilities of the public streets and utilities.
L 3~
I ':'d)",:"""'.'" dn,.; ,\'""",,,..-',,i.-."'-" W""",;"~<'rJ".-"" Sd";J~,"T""r'''r''n. !"'(',"'"' Fii..,s..III.^_;'.ili.\ IF'.!-,,,,,),,,,' c,-/ C Il05 ,1,,(
SQ. Consideration to approve a request for conditional use permit and development sta!!e
. CUP/PUD for Mielke- Loch Retail Development (NAC)
A. REFERENCE AND BACKGROUND
The Planning Commission reviewed information related to this request on December 6th,
voting 4-0 in favor of a recommendation to approve. The Commission indicated they
were satisfied with the plans presented by the applicant, subject to the conditions
identified in Exhibit Z. The Commission removed items 1, 2 and 6 from their list of
recommended conditions as noted.
Backi!round and Existini! Conditions. The applicant has applied for a Development Stage
CUPfPUD to allow for the development of Lot 4, Block I, Monticello Travel Center 2nd
Addition. The subject site is.77 acres and is located west Cedar Street and east of Highway 25.
The property is zoned B-3, Highway Business District. Adjoining commercial land uses within
the block include a proposed Wendy's Restaurant, existing Dairy Queen, and a proposed
Holiday Station Store.
The proposed plan calls for the development of a retail shopping center with multiple tenants.
The proposed building will be a total of 10,700 square feet. Shopping centers are allowed by
Conditional Use Permit within the B-3 District.
Performance Standards and Setbacks. Below are the setback requirements for the B-3 District
and that which is proposed by the developer.
.
Front yard Setback
Side yard Setback
Rear yard Setback
B-3 Standard
30 feet
10 feet
30 feet
er
As part of the CUP/PUD the developer is seeking flexibility from the front yard setback
requirement of the Ordinance. The building is oriented with its fa<;ade directed toward the
inward part of the site area. Because of this orientation the rear of the building will be facing
Cedar Street.
Two options exist for resolving this issue. The building could be oriented to face the public
street or the building elevations could be similar throughout the entire building with fake
fa<;ades and false windows at the southern, eastern, and northern portions of the building. The
applicant has provided awnings along the Cedar Street exposure, and has agreed in meetings
with staff to add false windows to create the impression of a building front. These
improvements should minimize the impact of the rear building exposure along Cedar Street.
Buildini! Plan. The developer has submitted building elevations. The City should comment on
the building design and orientation in relationship to Cedar Street as indicated above. The
building includes a combination of stucco/EIFS, decorative tile bands, aluminum and glass and
a tile and masonry base.
.
The developer is proposing a concrete walk throughout southern, western, and northern
portions of the building. As part of the PUD flexibility, the City may require that the concrete
walk connecting the parking area to the building include a mix of decorative pavers.
I
13/
Use
Office Building
47
Pro
36 stalls
.
Additionally, the developer is proposing to connect the existing walk on the eastern portion of
the site along Cedar Street. This suggestion is offered to mitigate the highly limited
landscaping area on this portion of the PUD.
Parkin!t Required and proposed parking is identified below:
As a condition of approval, a shared parking agreement and access easement will be necessary
for the access and remaining parking stalls. The parking stalls proposed by the developer meet
the minimum length and \vidth requirements of the Ordinance.
Access and Circulation. The overall access and parking design is a concern. The parking area
located in the northeastern portion of the site is a concern as there is little stacking space for
vehicles exiting the area. Cars backing out near the curb cut will impede the general traffic
flow within this area. While this will not prohibit the overall traffic flow into or out of the site,
it may impede the overall circulation pattern at times. The applicants should consider signing
or other warnings to address this issue.
.
Landscavinl!. Roughly 10 percent of the total site area is landscaped. The landscaping plan is
minimal, with a total of 11 trees and 35 shrubs throughout the site. The zoning ordinance
requires one tree per 50 feet of perimeter lot line. This site contains approximately 850 of lot
perimeter, requiring a total of 17 trees. As a condition of approval, additional plantings should
be considered, particularly in the rear of the building that faces Cedar Street. Staff would
recommend that the striped areas be raised with landscaped islands to incorporate additional
landscaping throughout the site area.
Sizna!!e. Section 3-9[E]2. (b )ii of the Zoning Ordinance states that single or double occupancy
business structures shall have two options for permitted signs. The first option allows for wall
signage only. The second option allows for a combination of wall signage and pylon signage.
The applicant is proposing the following signage for the site:
Wall Signage
Monument Sil!nal!e
7 wall signs
I monument sign
8 signs
240 square feet
120 square feet
360 square feet
. The Zoning Ordinance states that the total sign area shall be 300 square feet. The applicant is
proposing 360 square feet. As part of the CUP/PUD the developer is seeking flexibility with the
overall sign square footage allowed under Ordinance.
Li!!.hlinz. As a condition of approval, the photometric plan will be subject to the review and
approval of the Building Official for conformance to the Zoning Ordinance lighting
requirements. The light fixtures proposed by the developer will match the light fixtures already
found within the surrounding site area.
.
Trash Enclosure. A trash enclosure is proposed on the eastern portion of the building. The
trash enclosure will be located within the building and will comply with the Ordinance.
2
I ~~
Gradinz Drainaze and Utilities: The applicant has submitted grading, drainage, erosion control
and utilities plans which are subject to the review and comment of the City Engineer.
Develooment Azreement: As a condition of approval, the applicant will be required to enter
into a development agreement with the City.
B. ALTERNATIVE ACTIONS
The Planning Commission recommends alternative 1 below.
Development Stage PUD
1. Motion to approve the Conditional Use Permit and development stage PUD based on a
finding that the proposed plan consistent with the goals of the Comprehensive Plan, subject
to the applicable conditions of Exhibit Z.
2. Motion to deny the Conditional Use Permit and development stage PUD based on a finding
that the plan is not consistent with the intent of the Comprehensive Plan.
C. STAFF RECOMMENDATIONS
Staff recommends approving the Conditional Use Permit and development stage PUD
application subject to the conditions outlined in Exhibit Z.
~
D,
SUPPORTING DATA
A. Aerial Image
B. Site Plan
C. Exterior Elevations
D. Site Photometric Plan
E. Grading & Utilities Plan
F. Landscaping Plan
Z. Exhibit Z - Conditions of Approval
~
"
"
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u___ --.----::::J
.
Exhibit Z: Conditions of Approval
Mielke-Loch Retail Development
1. :\ oRarea aeeess easemeHt aRd soored parkiHg agreemellt shall 13e flFeflared and aflproved by the
GHr.
2. The striped area within the soutawest portieR efthe site shaH be raised ElIla r~fllae0d with
laRaseaped islands.
3. The applicant shaH revise the landscaping plan to include additional trees if required per the
MonticeHo Zoning Ordinance. All landscaping areas shaH be irrigated and provide a minimum of a
one-year landscaping guarantee.
4. The photometric plan shaH be subject to the review and approval of the Building Official.
5. The building elevations shaH be similar throughout the entire building, with false windows at the
southern, eastern, and northern portions of the building.
e. The eeHerete walk eOHHeetiHg the flarbHg area to tRe buildiHg sRaH iRelude a mi)[ture of deeomti':e
. pavers.
7. The grading, drainage, erosion control and utility plans are subject to the review and approval of
the City Engineer.
8. The applicant shaH enter into a development agreement and PUD agreement with the City to be
drafted by the City Attorney.
9. Additional comments from City Staff, Planning Commission or City Council.
.
4
13 <--)
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Council Agenda: 1211 2/05
5R.
Consideration to approve a request for a PUD Amendment and Preliminary Plat
approval for Poplar Hill. Applicant: Insi!!.nia Development. (NAC)
A. REFERENCE AND BACKGROUND
The Planning Commission recommended approval of the request in a 4-0 vote at the
December 6th meeting. The Planning Commission commented positively on the changes
to the preliminary plat, which reduced the density of the project and increased the
number of single-family homes. The Commission noted that the overall park plan
remained as previously proposed in terms of size and configuration, and noted that the
applicant should not receive park credit for land within the powerline easement.
The Commission also discussed the developer's proposed amenities, including private
parks and the reduction in density from what the comprehensive plan would allow as
trade-offs for flexibility in zoning standards. The Commission did recommend that the
developer work with the adjacent landowner, Jeff Fisher, to discuss road heights and
location relative to future platting of that property.
The Commission did hear public comment regarding the traffic and safety issues along
90'h Street. In their motion, the Commission added a condition that the City proceed with
the reconstruction of 90th Street at the time that 75% of the units in Poplar Hill are
complete. The developer will escrow funds to pay for their portion of the road
reconstruction cost.
It should be noted that most ofthe conditions within the staff report provided to the
Commission are either 1) items referring to future platting ofthe commercial outlot, 2)
restatement for the record of the standards applicable upon approval of the PUD, or 3)
standard items required before the plat can proceed to final plat. The applicant has
indicated they intend to comply with each of the conditions as noted. In summary, the
majority of the conditions listed are not indicative of changes or revisions to be made to
the plat.
Insignia Development is requesting a PUD Amendment and revised Preliminary Plat approval
for a development to be known as Poplar Hill. The subject site is 230 acres in area and is
located south of 90'11 Street Northeast and west of the Groveland Development. The project,
which went through concept review in October of 2004 and Rezoning, PUD and Preliminary
Plat review in April of2005, is being amended to eliminate the multifamily component
proposed in April. The PUD amendment being requested by the developer would remove the
entire apartment and townhome components and replace them with single family detached lots.
Those lots will consist of eithcr R-2A or R-I lots.
Issues including site design, long term use of the existing excavating business, access and
circulation were discussed during concept and preliminary plat review. The developer has
revised plans to deal with such issues. The following report includes planning staffs analysis,
review, and recommendations regarding the revised plans dated October yd, 2005.
!~s
Council Agenda: 12/12105
Land Use:
.
The land uses proposed for the Poplar Hill development are reflective of the City's
Comprehensive land use plan. The project proposes that the subject site be rezoned from its
current A-O designation to a mixture ofland uses including R-IA (single family residential),
R-I (single family residential and R-2A (Single Family Residential). The Comprehensive Plan
language calls for mixed use in this area, including park land, residential, and commercial uses.
The only change represented by this proposal is to the mix of residential units. The park land
and commercial areas remain a part of the ultimate land use mix.
The bulk of the overall plat design will remain the same from that which was proposed in April.
However, the plat has changed significantly in the northwestern portion of the site. The plat
proposed in April included a total of 180 town homes within the R-3 district. A total offour
75-unit apartment complexes (300 units in total) were proposed under the PZM (Performance
Zone - Mixed district) requirements. These multifamily components have been eliminated and
replaced by single family lots.
The following table illustrates the lots proposed as part of the PUD amendment compared with
that which was proposed in April.
.
Lot Summary Lot Summary PUD Amendment Lot Difference II
April 2005 November 2005
~-]A 102 Lots ~-]A 102 Lots :11'-1 A o Lots
IR-l 53 Lots IR-l 146 Lots lR-1 +83 Lots
IR-2A 70 Lots IR-2A 50 Lots .IR-2A -20 Lots
!iR-3 Town 180 units ilR-3 Town homes -180 units !JR-3 Tmvn homes -]80 units
homes
'PZR 300 units PZR Apartments -300 units PZR Apartments -300 units
f'\.partments
TOTAL: 705 Lots TOTAL: 298 Lots Difference -407
The overall density has been reduced as well. The gross area density calculation of the plan
proposed in April was 3.07 un./ac. The density of the current plan will be 1.29 acres.
Lot Standards:
The following table illustrates the lot requirements for the proposed zoning districts:
)'~ ~.
R-IA
R-l
R-2A
7,500 sfavg.
45 feet
10 led
6 feet
.
Lot Area
Lot Width
Front Setback
Side Setback - HOllse
Side
Side Setback - Garage
Side
Rear Setback
oofPitch
Jaragc Size
16.000,favg.
90 feet av T.
35 feetcl'ig.
15 feet
12.000 sf avg.
80 feet avg.
30 fe~l avg.
15 feet
6 led
6 feet
6 feet
30 feet/usable
6112
700 sf
30 fcet/usable
5/12
450 sf
10 feet
5!12
450
2
Council Agenda: 12/12!05
.
House Size 2. 000 sf 2,000 sf L200 sf
Finished Size 2,000 sf 1.050 sf L200 sf
rambler (1,400 sl)
'olmdation Size I ,400 sf None None
iarage Location No closer than 5 n. in Std. setbacks No closer than front
front affront building building line of
line of living space living space
Fapde Detail 20% brick/stone or None 20% brick/stone or
1 Q1~o jf 70%) is covered 10% if70% is
\-vilh wood or stucco covered 'with \,vood
or stucco
iarage Frontage 40% of bldg. width in }J one 50% of bldg. \vidth
rront~Jacing in front-facing
and scapi ng Sod & two trees per lot Sod and t\'I'"O trees Special requirements
in new subdivision or per lot and four trees for front yard
four trees for corner for corner lots landscaping
lots
The developer is requesting flexibility with regard to the lot sizes, lot setbacks, and some of the
R-1 A building size requirements. This flexibility is in exchange for development amenities
that include greater design amenities in homes and lot layout and includes items like
landscaped private open space, common berm and fencing areas, and other amenities. The R-
1 A, R-I and R-2A districts allow for an averaging of lot sizes. As seen in the following table,
each of the proposed districts is consistent with the average lot area requirement:
.
District
R-IA district
R-1 district
R-2A district
Average lot size
16,566 sf
104 sf
10.042 sf
Within all residential areas all other performance standards not flexed via the PUD application
will be required to be met. This will include adequate overstory trees for each residential lot
and the setbacks as outlined in the requested PUD information.
Circulation! Access:
The overall circulation and access plan remains the same for the majority of the plat. The
private drives that existed as part ofthe first preliminary plat submission have been eliminated.
The right-of-way width for most public streets is 60 feet with 30 feet of paved surface. A small
portion of the southern plat will have 52 feet of right-of-way with a 32 foot paved surface. As
a way to continue the overall design of the plat, staff would recommend that the cul-de-sac in
the northwestern portion of the plat become a secondary access off of Road K1L. The
intersection ofK!L could be curved in a manner that is consistent with the majority of the plat.
. The City Engineer must review and approve the final street plans.
.
3
) '~-7
Council Agenda: 12/12/05
Park / Trail:
.
The overall park and trail plan has remained the same for the plat. The Ordinance states that
one acre of park land should be dedicated for each 75 persons in a subdivision. To estimate the
population, a household size of 3.5 persons per unit for single family homes is established.
Single family homes * I 298
Totill
],043
Acres Required
(I per 75 persons)
14
l4 acres
Unit Type Numher of Units
Persons Per
Househo]d
3.5 per unit
Total Persons
A total of 14 acres of parkland is required. During the concept review and preliminary plat
stage the developer showed a 39.37 acre park. The amended plat shows the same 39.37 acre
park in the central area of the plat. A large portion of the proposed dedicated park lies within
the transmission line easement or delineated wetland. The 14 acres of required park land must
be usable area, which generally does not include land encumbered by utility lines easements
unless the land is deemed to be a public benefit. Based upon the proposed park layout,
approximately 17 acres lies within the power company easement leaving 23 acres available for
park exclusive of the easement or wetland.
.
The overall layout of the park includes two football fields and 3 soccer fields. The acceptability
of the park land improvements, which at concept level included four soccer fields and three
baseball fields, as well as the proposed trail system, are subject to comment and
recommendation of the Park Commission.
As mentioned previously, a total of285 parking spaces are identified within the park area. The
parking spaces are located within the powerline easement area, with the fields located outside
of the casement. According to the City's Zoning Ordinance, at least I parking space is required
for eight seats of design capacity. Based upon the review of American Planning Association
(AP A) guidelines, parking stalls required for athletic fields range from 10 spaces per field to I
space per 5,000 square feet of parkland area. If both of these calculations are applied, the
applicant would be required to provide a total of either 50 parking spaces (10 spaces * 5 fields)
or 148 parking spaces (5,000/17 acres).
Based upon AP A standards, it is apparent that the applicant has over parked this area. Staff
would recommend that the parking plan be revised to 100 spaces with the rest remaining as
open space within the easement area. The developer will be required to designate handicapped
accessible parking on the plan as a condition of approval.
Outlots:
There are a total of 13 outlots proposed for the entire site. The following table illustrates the
acreage of each outlot and its function related to the plat. As a condition of approval, the
developer must identify the proposed use and ownership of eaeh outlot.
.
Below is a review of the proposed outlots.
4
1?,S5
Council Agenda: 12112/05
.
Outlot Acreage Function
Outlot A .68 Buffer Area Block 2
Outlot B .14 Buffer Area
Outlot C 1.0 Buffer Area
Outlot D 14.63 Wetland North of Street G
Outlot E .15 Buffer
Outlot F .40 Outlot for play lot and gazebo
Outlot G .28 Buffer
Outlot H 1.48 Wetland
Outlot [ 2.46 Wetland
Outlot J .73 Swimming pool area / basketball court
Outlot K 3.28 Future development
OutlotL 39.37 Future Park
Outlot M .32 Buffer
The City must determine which outlots \vill be maintained through the City and which will be
maintained by the Homeowners Association (HOA).
There are a total of 5 off~street parking stalls identified adjacent to Outlot J. This should be
adequate to serve the immediate neighborhood.
Building stvle:
.
As a PUD, the City has the ability to impose design-related conditions related to building
styles. The developer has submitted elevations for the various housing styles. The exterior
materials will include brick, cultured stone, and shakes. The single family homes must meet
the performance requirements as defined in the zoning ordinance and outlined in this report.
As a condition of approval no more than twenty-five (25) percent of all homes shall be split-
entry design in the R-1 and R-2A areas. This shall become a requirement of the private
covenants.
Landscaping:
The applicant has submitted a landscape plan. The overall plan lacks a diversity of plantings
within the overall area. Staff would recommend that Norway Maple and Green ash replace
white ash or silver maple as these species are overplanted and are considered invasive.
Cockspur Hawthorn are susceptible to fire blight and should be incorporated with other species.
Blue Beech and Amur ChelTY are effective when used in clumps. It is unclear as to how these
particular species are to be planted. Additionally, Amur Cherry should not be planted on the
edges of unprotected land areas (they are currently identified near the future business area) as
they are susceptible to being overturned in the wind due to a shallow root system. Finally, the
developer has identified a row of evergreen trees along School Boulevard, however, staff
would recommend that this section include a mix of deciduous shrubs to supplement the
evergreen tree planting.
.
1\ buffer yard is required between the commercial areas and the low density residential areas
that meet the following standards:
5
13~
Council Agenda: 12/12/05
.
. A minimum landscape yard of 30 feet
. 120 planting units per 100 feet of property line
It should be noted that only half of the required landscaping within this buffer area needs to be
planted at this time as the commercial area will remain vacant. The single family residential
lots within the development require two overstory trees per lot with the exception of corner lots
which require four. As a condition of approval, the homeowners association will be responsible
for landscaping maintenance in the yard yards of all R-2A homes.
Trail Svstem:
The applicant is proposing an eight-foot bituminous trail on the eastern portion of School
Boulevard. Additional sidewalks and trails are proposed throughout the site as well the
northeastern portion of the plat along 90th Street. As a condition of approval, the trail system
will be required to be completed during the first phase of the development. The City Engineer
shall comment on the sidewalks proposed as part of the street plan, as it was noted that there
are locations where sidewalk needs to be added.
Signage:
-
Detailed signage has not been submitted at this time. As a condition of approval, the City will
require a detail of each proposed entrance monument sign structure.
Wetlands:
Issues related to the three wetland areas on the site are subject to the review and comment of
the City Engineer.
Grading Drainage and Utilities:
The applicant has submitted grading, drainage, erosion control and utilities plans which arc
subject to the review and comment of the City Engineer.
B. ALTERNATIVE ACTIONS
The Planning Commission recommends approval of the Preliminary Plat and
Amendment to the pun.
pun Amendment and revised Preliminary Plat approval of a development to be known as
Poplar Hill.
.
Motion to approve the PUD Amendment and revised Preliminary Plat based on a finding
that thc proposed PUD is consistent with the goals of the Comprehensive Plan, subject to
the applicable conditions of Exhibit Z.
6
I L/ 0
.
.
.
Council Agenda: 12/12/05
2. Motion to deny the PUD Amendment and revised Preliminary Plat based on a finding that
the proposed PUD is not consistent with the intent of the Comprehensive Plan.
C. STAFF RECOMMENDATIONS
StafIrecommends approving the rezoning, development stage PUD, and preliminary plat
applications subject to the conditions outlined herein.
D.
SUPPORTING DATA
Exhibit A - Site Location Map
Exhibit B - Applicant Packet Including:
Cover Sheet
Existing Conditions
Preliminary Plat & PUD
Street Sections
Preliminary Grading, Drainage and Erosion Control Plan
Preliminary Utility Plan
Preliminary Landscape, Trail and Amenities Plan
Street Profiles
Exhibit C - Project Narrative
Exhibit D - Typical PUD Home Designs & Standards Packet
Exhibit Z - Conditions of Approval - Poplar Hill
7
) 41
.
.
.
--
Council Agenda: 12/12/05
Exhibit Z - Conditions of Approval
Poplar Hill pun Amendment and Revised Preliminary Plat
I. All lots and proposed units, with the exceptions of Lots 17 and 18 of Block 4 "flag lots" shall meet
the performance standards per the zoning ordinance, unless otherwise noted within the application
PUD narrative and exhibits.
2. The shared access for the commercial area shall be shifted to the south and shall be utilized as a
single-loaded access.
3. The development of the commercial area shall require a separate site plan review. Approval of the
Poplar Hill PUD shall not be considered an approval for any business use within the site until
additional plans are submitted and approved by the Planning Commission and City Council.
4. Access onto Lot 1 -5, Block 17 shall come off of Weston Drive only.
5. The City shall need to determine if a portion of the easement area is acceptable to be included in
the park land dedication.
6. The applicant shall limit the parking stalls within the park area to one hundred (100) parking stalls
\vithin the easement area. The remaining land area shall remain open space. The applicant shall
identify handicapped accessible parking stalls within the park area.
7. The final street plans shall be subject to the review and approval of the City Engineer.
8. The single family homes shall meet all performance requirements of their associated districts as
defined in the zoning ordinance and outlined in the planner's report.
9. Outlot J shall have a minimum of five (5) parking off-street parking stalls.
10. All single family residential lots within the development shall contain the required two overstory
trees per lot with the exception of corner lots which require four.
I J. No more than twenty-five (25) percent of all homes shall be split entry design in the R-] and R-2A
areas. This shall become a requirement of the private covenants.
] 2. All lots within the R-2A district shall be required to have no less than 60% of the front yard
designated as landscaped garden areas. The City has prepared a site example and narrative
information regarding this requirement which will be applicable to this site.
] 3. The homeowners association will be responsible for yearly landscaping maintenance in the yards
of all R-2A homes. .
14. The applicant shall revise the landscaping plan based upon the conditions and recommendations
found in the planner's report.
8
I q ;.;
.
.
.
Council Agenda: 12/12/05
IS. All landscaped medians and HOA common landscaped areas shall be required to be irrigated.
16. All site signage that will be used in the residential development must be submitted prior to final
approval and must mcet thc requirement of the sign Ordinance.
17. Issues related to the three wetland areas on the site are subject to the review and comment of the
City Engineer.
18. The grading, drainage, erosion control and utility plans are subject to the review and approval of
the City Engineer.
19. The applicant shall enter into a development agreement and PUD agreement with the City to be
drafted by the City Attorney.
20. The applicant is to prepare a PUD standards guide which is to contain PUD information specific to
each zoning district within the development.
21. A copy of the HOA documents shall be subject to the review and approval of the City.
22. The City shall proceed with the reconstruction of 90th Street at such time that 75% of the units in
Poplar Hill are complete. The developer will escrow funds to pay for their portion of the road
reconstruction cost.
9
143
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Poplar Hill
City of Monticello, Minnesota
Monticello is among of the fastest growing communities in the Northern Metro
Area, Monticello's location on the Interstate 94 corridor between the Twin Cities Metro
and St. Cloud provides an economical and attractive living environment for families
looking for significant community amenities, schools and services all available in
Monticello,
Insignia Development received PUD/Preliminary Plat (PPP) approval
unanimously at Planning Commission and by majority at City Council during the Spring
of2005, Since that time, Insignia has evaluated the proposed housing mix in regards to
the current market conditions and upon review, propose the following amendment to the
existing PPP approval;
.
R3 lots (townhomes) decreased from 250+ to 0
RIA lots remain at 102 lots
R I lots increase from 53 to 146 lots
R2A lots decrease from 70 to 50 lots
.
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.
.
With the proposed amended PPP, housings densities are reduced from the
approved 605+ unit count to 29S'whi1e neighborhood amenities are relatively the same
with Insignia providing;
. Park land dedication and grading
. R2A area tot lot
. RJ A/RlIR2A area pool with play area
. Trails and sidewalks
Insignia provided infrastructure improvements are significant and will include;
. Construction funding of School Blvd extension through the development
. Escrow for future 90tl; street improvements
. Water main over sizing
. Storm water control
. Wetland preservation
At this time, Insignia requests City Staffs acceptance of the Amended
PUD/Preliminary Plat application for Poplar Hill with the following PPP waivers and/or
vanences,
1. Zoning of RIA, RI and R2A areas consistent with the amended plans as
presented for the following reasons;
a, Removal of the apartment component
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b. Removal of the townhome component
c. Neighborhood mix of single family lots
d. Density calculations have been reduced
2. RIA zoning reduction to] 200 square feet for the minimum square foot
foundation size for 2-story and modified 2-story for the following reasons;
a. Consistent with waivers previously supported by staff and council
b. Provides a high-end home solution that does not create a cost barrier to
the homebuilder/owner
c. Garage, fayade, roof and setback requirements and variation will
provide a mix in home designs as presented
d. Ramblers would be increased to a I 600 square foot minimum
3. RIA front yard setback reduced to 30' consistent with RI zoning for the
following reasons;
a. Average lot sizes exceed minimum zoning ordinance standards
b. Developer provided amenities as reflected above
4. RIA and RJ side yard reduction to 16 feet overall (excluding comer lots)
while meeting side yard minimums for the following reasons;
a. Average lot sizes exceed minimum zoning ordinance standards
b. Provides for minimum setbacks as required per zoning ordinances
c. Developer provided amenities as reflected above
5. Parking reduction at the pool to 5 parallel stalls along a recessed curb area for
the following reasons;
a. The pool, playground and basketball court are centrally located to 90%
of the homes in ti1e development with access by trails and/or sidewalks
and within easy walking/biking distance
b. We believe we have created an area large enough to support the
development and off-street parking may turn into a skate board or
other nuisance for adjacent residents
c. Insignia has developed projects with pool/play areas with the proposed
5 parking spots successfully and has not to date had any resident
complaints.
Home plans are attached for each zoning area. Home plans exhibit requirements
of City Zoning Ordinances with square footages adjusted per the above waiver request.
The following sUll11TIary lists each home style concept and presented for examples as
follows;
1. RIA-Singlefamily
a. Plan A - 2-story - 1200 square foot foundation
b. Plan B - 2-story - 1290 square foot foundation
c. Plan C - Rambler - ] 700 square foot foundation
2. RI - Single family
a. Pla11 D - 2-story - 1080 square foot foundation
b. Plan E - 2-story - I 190 square foot foundation
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C. Plan F - Rambler - 1650 square foot foundation
3. R2A-SingleFamily
a. Plan G - 2 story - 1200 square foot minimum finished
b. Plan H - Rambler - 1200 square foot minimum finished
Insignia Development is committed to Monticello, Poplar Hill and this amended
PUD/Preliminary Plat application. The amended PPP as presented exhibits a positive
neighborhood experience for both adjoining prope11y uses and future residents. We
anticipate your support. Thank You.
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Council Agenda: 12/12105
5S.
Consideration of Durchase bv Quit claim deed land needed to reali!!n Otter Creek Road at
CSAH 75. (RW)
A. REFERENCE AND BACKGROUND:
As part of the planned improvement of Otter Creek Road between County Road 75 (Broadway)
and Sandy Lane, the City will be realigning the access point at County Road 75 to create a
right-angled intersection. This improvement would require acquisition of a 2,596 square foot
triangular parcel of property owned by Russell and Carol Lovegren. In addition to the outright
purchase of this parcel, the City would also obtain a new 10 foot utility and drainage easement
along the perimeter of the Lovegren's property.
Public Works Director, John Simola had discussed this acquisition need with the Lovegrens and
has negotiated an agreement with them to purchase this right-of-way for $7,139 or $2.75/sq. ft.
Once the actual realignment takes place and the new road is constructed, the City would then be
able to sell the former Otter Creek right-of-way that is not needed anymore to the east property
owner, Tom Holthaus, who will be able to utilize the right-of-way as part of his future Pine
View five lot single family development. It is assumed that the City will sell the excess right-
of-way to Mr. Holthaus for the same cost that the City incurred in acquiring the new right-of-
way to realign the road.
The Lovegrens have indicated approval of the acquisition and are prepared to execute the
necessary easements and quit claim deeds upon Council approval.
ALTERNATIVE ACTIONS:
I. Authorize staff to prepare the necessary quit claim deed and easement documents to
acquire this triangular parcel at a cost of $2. 75/sq. ft. or $7,139.
2. Do not authorize at this time.
C. STAFF RECOMMENDATION:
It is the recommendation of the City Administrator and Public Works Director that this
purchase be completed to allow for the realignment of Otter Creek Road. Cost associated with
it should be recaptured upon sale of excess right-of-way to the adjoining property owner on the
east side, and thus no cost should be incurred by the City for the realignment.
D. SUPPORTING DATA:
Copy of proposal acceptance, legal description and map depicting area.
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If you are in agreement with the proposed purchase and the purchase price, please acknowledge in
the space provided on the bottom of this letter and return a copy to me in the enclosed self-addressed,
stamped envelope. If you wish to discuss this with me, please give me a call a 763-271-3271 and
I'll be happy to stop by at your convenience.
.
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MONTICELLO
November 18, 2005
Mr. & Mrs. Russell & Carol Lovegren
1205 West Broadway
Monticello, MN 55362
Re: Proposed Purchase of a Portion of Lot 8 for Otter Creek Road Right of Way
Dear Mr. & Mrs. Lovegren:
.
I have finally been able to put together the necessary surveys and legal descriptions for a proposed
purchase of a portion of your property for the new Otter Creek Road right of way. Your property
currently has a 10' drainage and utility easement along the east side abutting the existing Otter Creek
Road right of way. The City is proposing to purchase a triangular piece of property, approximately
51.92' x 100.05' on the east side of your property. We propose to pay you $2.75 per square foot for
this property as unencumbered property. The existing easement would be relocated to the eastern
edge of your new property line so that the edge of your property line still contains a 10' drainage and
utility easement, slightly smaller in square footage than the easement that was on the original
triangular piece.
The triangular piece of properly contains 2,596 square feet. At $2.75 per square foot, the price totals
$7,139. In addition to the purchase, the City will take care of all of the legal documents and prepare
a deed for your signatures. In addition, as stated previously, the City will move or replace any
existing trees or shrubbery to your satisfaction currently on the property which we are proposing to
purchase. Furthermore, any lawn disturbed by the project outside the new right of way on the 10'
drainage and utility easement will also be restored to your satisfaction. A copy of the legal
description and a drawing of proposed land to be purchased are included for your review.
.
F:WJMINlWor<IP"",UOHMLETTERS'lOVEGREN EASEMENT PURCHASE OTTER CREEK RD RO'N_11180SL TRM>d
'&"1' o{ 1flnnliLc.Ib, <ti2fl<<>>a{ 'iJ'uAI.w '1Vo.uI"" 909 c€Jolj o/,-uuv "R",d, 'YI1mui~. 7Itf~ 55362
9S~, (763) 295-3170 90", (763) 271-3272
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.
.
.
November 18, 2005
Mr. & Mrs. Lovegren
Page 2 of2
There are two council meetings left this year, one on the 28th of November and the other on the 12th
of December, at which time we could finalize the agreement ifit is satisfactory to you. If you have
any other concerns or considerations you want included, please contact me at your earliest
convenience.
Respectfully,
OF MONTICELLO
;efJ
ohn E. Simola
Public Works Director
JESlbeg
Enclosures
cc:
Rick Wolfsteller, City Administrator
File
ACKNOWLEDGEMENT
We, Russell and Carol LoveQren . hereby agree to the
above stated terms and conditions of the purchase of a
portion of Lot 8 for use as the new Oller Creek Road right
of way.
BY: ~...IJ&vJJ~~'?DATE:11 k, /()~
Rusell Lovegren
BY: tJ;~a'~DATEj(-2/-{)5
Carol Lovegren
F;'.AOMI0l\WordprocWOHNlLETTERS.\LOIIEGRENEASalEWPllRCH.O.SEOTTERCRE:EKROROW.1'1lJJf>.LTR
'eibf 01- W~. ~i=of '{IJuldio 'W~. 909 c€lolf ~ 9'1mut, Wlon.l.i.alJ.,y, cyncn 55362
"Ge1-~.. (763) 295-3170 7a>> (763) 271-3272
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Location:
City of Monticello
Project No,: 1494-04
P,lD, No,:
155-012-002080
Date:
Revised:
October 11, 2005
October 17, 2005
Parcel No,: I
That part of the following described parcel ofland in the City of Monticello:
Lot 8, Block 2, CREEK-SIDE TERRACE, according to the recorded plat thereof, Wright
County, Minnesota,
Which lies within the following permanent easement for street, utility and drainage purposes:
That part of Lot 8, Block 2, CREEK-SIDE TERRACE, according to the recorded plat
thereof, Wright County, Minnesota, which lies southeasterly of the following described line:
Commencing at the southeast corner of said Lot 8; thence northwesterly, along the
southwesterly line of said Lot 8, a distance of5L92 feet to the point of beginning of said line
to be hereinafter described; thence northeasterly, deflecting to the right 91 degrees 33
minutes 58 seconds a distance of 100,05 feet to the easterly line of said Lot 8 and said line
there terminating,
. Also which lies within the following permanent easement for utility and drainage
purposes:
A strip ofland 10,00 feet in width over that part of said Lot 8, the southeasterly line of
said strip is contiguous with the northwesterly line of the above described permanent
street, utility and drainage easement Said strip of land is to extend by its full width from
the southwesterly line of said Lot 8 to a line drawn parallel with and distant 10,00 feet
westerly of the easterly line of said Lot 8,
Parties:
Russell and Carol Lovegren
1205 Broadway W
Monticello, MN 55362
.
Note: This is not a legal document It is intended only to present the information to
prepare the necessary documents for the acquisition of the easements described above by
proceedings in eminent domain or negotiation,
.
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MONTICELLO
November 18,2005
Mr. & Mrs. Russell & Carol Lovegren
1205 West Broadway
Monticello, MN 55362
Re:
Otter Creek Road Improvements
.'
Dear Mr. & Mrs. Lovegren:
As we had previously discussed, because you have no driveway access to Otter Creek Road, you will not
be assessed for the upcoming Otter Creek Road Improvement Project.
If you have any questions or if I may be of any further assistance in this matter, please contact me directly
at (763) 271-3271. Thank you.
..
Respectfully,
:9lfr~CELLO
John E. Simola
Public Works Director
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cc: File
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ST.
Council Meeting - ] 2/] 2/2005
Consideration of Renewal of Contract for Professional Services GrOll" for Operatinl!: the
Monticello Waste Water Treatment Facilitv. (J.S.)
.
A. REFERENCE AND BACKGROUND:
Over the past few months we have been negotiating a new contract amendment with Professional Services
Group (PSG) for another 5 year period of time for operating and maintaining the Monticello Wastewater
Treatment Facility. The 2005 cost for operating and maintaining the Wastewater Treatment Plant from
PSG was $59] ,279.00. That dollar amount including $37,260.00 for repair parts for maintenance and
$24,996.00 for natural gas. The City pays directly for contract mowing for the grounds for the Wastewater
Treatment plant which can run another $6,000 - $8,000. PSG is proposing a 5 year contract with the first
year at the amount of$620,006.00, this includes $39,] 20.00 for repair parts, $25,000.00 for natural gas and
limits on polymer and fuel. This dollar amount includes the contract mowing operations. It is felt that
PSG could better monitor and oversee those mowing operations being right there at the plant. Exclusive
of adding the mowing back in to the contract, the increase is approximately 3.48%. The actual increase
to PSG is slightly less than that as the repair parts was actually increased by 5%, the repair parts is a
refundable part of the budget, if it is not used we get money back and if it goes over we pay additional.
The old contract ran from January], 2001 to January ],2006, this contract amendment is proposed to run
from January 1, 2006 to January 1, 2011. Many wording changes were made in the contract documents.
The changes involved modifications to operations at the Wastewater Treatment plant such as the
INPROHEA T system not being in operation and the Maintenance Pac software being changed. Almost
all ofthe numbers have been updated to reflect the current conditions at the Wastewater Treatment plant
. including the Flow, BOD and Total Suspended Solids.
Enclosed for your rcview is a copy of the "red lined" version of the changes in the agreement. In each
section the red lines are to replace the above black line portion. Also included is the letter of financial
statistics for Veolia Water North America and Professional Services Group, a copy ofthe current personnel
at the Wastewater Treatment plant and their certifications and experience are included for your review.
B. ALTERNATIVE ACTIONS:
]. The first alternative would be to approve the new contract with Professional Services Group for
a period of 5 years with the increase for 2006 being at 3.48%, not including transfer of the current
mowing contract. The total price with the mowing contract for 2006 is $620,006.00 which includes
$39,120.00 in repair parts and $8,]65.00 for mowing, fertilizing and grounds care. Years 2
through 5 are subjected to a CPI increase.
2. The second alternative would be not to approve a new contract with Professional Services Group
or to include further negotiations.
C. STAFF RECOMMENDATION:
.
It is the recommendation of the City Administrator and the Public Works Director that the City Council
approve a ncw 5 year contract with Professional Services Group as outlined in alternative'number 1.
ISO
.
.
.
Council Meeting -12/12/2005
D. SUPPORTING DATA:
Copy of existing contract with Professional Services Group, copy ofred lined changes in the form of an
amendment to the contract, copy ofletter of financial statistics and copy of staffing list for the Wastewater
Treatment facility.
IS I
.
U~===~
. - -----
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=-== =.=::=-
- -- ---
USFll TER OPERATING SERVICES
14950 HEATH ROW FOREST PKWY, SUITE 200 TELEPHONE 281-449-1500
HOUSTON, TEXAS 77032 FACSIMILE 281-449-5970
Contract Copy Distribution
Contract: Monticello, MN
OM&M Agreement
Date: February 27,2001
Distribution:
Original: Contract File: Linda Hawthorne
Copies: Operations: Ron Davis
. Finance: Doug Eichman
Human Resources: Dave Ward
Melinda Kowalczyk
Client Services: John Wood
Bill Coleman
Peg Becker
Project Manager: Chuck Keyes
,
.
\ t:~ d,
.
.
.
AGREEMENT FOR OPERATIONS AND
MAINTENANCE SERVICES FOR THE
MONTICELLO WASTEWATER TREATMENT FACILITY
THIS AGREEMENT ("Agreement") is entered into on the 1st day of January, 2001, by
and between:
The City of Monticello, a municipal corporation with its
principal address at 505 Walnut Street, Suite I, Monticello,
Minnesota 55362 (hereinafter referred t<I-as "CITY");
and
Professional Services Group, Inc., with its principal
address at 14950 Heathrow Forest Parkway, Suite 200,
Houston, Texas 77032-3842 (hereinafter referred to as
"PSG").
WHEREAS, CITY owns and provides for the operation of the wastewater treatment
plant; (hereinafter referred to as "Project"); the term "Project" is defined in Appendix A
of this Agreement.
WHEREAS, PSG is in the business of managing and operating similar projects.
WHEREAS, CITY and PSG have previously contracted for the management and
operation of the Project.
WHEREAS, CITY and PSG desire to continue their relationship for the management
and operation of the Project.
WHEREAS, CITY and PSG desire to enter into a new agreement to replace the existing
agreement for the management and operation of the Project.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
hereinafter set forth, CITY and PSG agree as folJows:
1. General
1.1 AlJ definitions of words or phrases used in this Agreement are contained
in Appendix "A".
1.2
All grounds, facilities, equipment, and vehicles now owned by CITY or
acquired by CITY shall remain the property of CITY.
Monticello Agreement
Page I of23
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1.3
This Agreement shall be governed by and interpreted in accordance with
the laws of the State of MINNESOTA.
1.4 This Agreement shall be binding upon the successors and assigns of each
of the parties, but neither party will assign this Agreement without the
prior written consent of the other party. Consent shall not be unreasonably
withheld.
1.5 All notices shall be in writing and transmitted by certified mail to the
addresses stated above.
1.6 This Agreement, including Appendices "A" through "I", is the entire
Agreement between the parties. This Agreement may be modified only by
written agreemeot signed by both parties. Wherever used, the terms
"PSG" and "CITY" shall include the respective officers, agents, directors,
elected or appointed officials, and employees.
1.7 If any term, provision, covenant, or condition of this Agreement is held by
a court of competent jurisdiction to be invalid, void, or unenforceable, the
remainder of the provisions shall remain in full force and effect and shall
in no way be affected, impaired, or invalidated.
1.8
It is understood that the relationship of PSG to CITY IS that of
independent contractor.
1.9 Neither Party, one to the other shall be considered a consumer nor a
merchant pursuant to any consumer or trade practices law or regulation,
and the parties' specifically agree that the application of any such laws or
regulations to the terms and conditions herein is inappropriate.
2 Scope of Services - PSG
2.1 Within the design capacity and capability of the Project, manage, operate and
maintain the Project so that effluent discharged from the Project meets the
requirements and conditions specified in Appendix "C". PSG may modifY
the process and/or facilities to achieve the objectives of this Agreement;
provided, however, no modification shall be without CITY's prior written
approval, if the complete modification Cost shall be in excess of One
Thousand Dollars ($1,000.00).
2.2
Provide and document all Maintenance and Repairs for the Project, exclusive
of PSG plant labor. The total amount for Maintenance and Repairs that PSG
will be required to pay will not exceed the Maintenance and Repair Limit as
specified in Article 4.1.
Monticello Agreement
February 200]
Page 2 of23
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2.3
PSG will provide CITY with an accounting of Maintenance and Repairs on a
monthly basis. PSG will provide CITY with detailed invoices for
Maintenance and Repairs over the Maintenance and Repair Limit.
2.4 Provide MAINTENANCE PAC, a computerized preventive maintenance
program. Such prognup will docmnent maintenance activities, as well as
maintain historical information. All computer hardware located on site will
become the property of CITY at the termination of service under this
Agreement. MAINTENANCE PAC may be purchased by CITY at the
termination of services under this Agreement for five thousand dollars
($5,000). This cost includes all fees and licenses for databases employed in
the MAINTENANCE PAC program. Such sum to be paid to PSG in
accordance with Article 5.2.
2.5 Develop repair or replacement guidelines for Capital Expenditures. Such
guidelines will incorporate, among other items, notification to CITY of need
to replace and a standard requisition for Capital Expenditures.
2.6
Provide OPERATIONS PAC, a computerized process control program.
Such program will maintain accurate current records, as well as historical
data and trends. OPERATIONS PAC may be purchased by CITY at the
termination of services under this Agreement for five thousand dollars
($5,000). Such sum to be paid to PSG in accordance with Article 5.2.
2.7 Maintain the present industrial waste sampling and laboratory analysis
program as described in Appendix "D". Results of all industrial sampling
and testing shall be reported to CITY in a timely manner.
2.8 Provide for all laboratory testing and sampling required by the plant
performance portion of current NPDES Permit, process control and the
current disposal program. Any changes in requirements by any authorized
Agency, City, County, State or Federal Governments may increase or
decrease the scope of this Agreement.
2.9 Prepare the required NPDES Pennit plant performance reports and submit
these to CITY for transmittal to the appropriate agencies.
2.10 PSG will staff the Project with a licensed State of Minnesota "A" WWTP
operator per Minnesota requirements and a minirnmn of one (l) additional
operator with a "C" WWTP operator license and the qualifications to write
the "8" WWTP license unless otherwise agreed to in writing between PSG
and the CITY.
2.11 Staff the Project with employees who have met the certification requirements
of the State of Minnesota. Meet the Department of Transportation
Monticello Agreement
February 2001
Page 3 of23
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requirements for appropriate employees driving over the road sludge
vehicles with annual drivers' licenses checks.
2.12
PSG will provide ongoing training and education for appropriate personnel
in all necessary areas of modern water and/or wastewater process control,
operations, maintenance, safety, and supervisory skills.
2.13
Provide adequate staff to properly operate and maintain the Facility to meet
the regulatory agency and safety requirements eight (8) hours per day
Monday through Friday, except for holidays. On weekends and holidays,
staffwill be provided for two (2) hours each day. Standby on-call personnel
will be available seven days per week, twenty-four (24) hours per day.
2.14
Cooperate with CITY to coordinate cost accounting and inventory control
procedures.
2.15
Pay all cost incurred in normal Project operations.
2.16 Provide for the disposal of sludge to the permitted disposal sites none of
which are further than ten (10) miles from Project. PSG will assist CITY to
acquire additional permitted sludge disposal sites including an annual cost of
$750 for outside laboratory services and excluding extraordinary costs.
2.17 Provide PSG's full-time safety program including an Emergency Response
Plan and Hazardous Material Communication Program. PSG's Emergency
Response Plan will interface with CITY's Emergency Response Plan
2.18 PSG will implement and maintain an employee safety program in
compliance with applicable laws, rules and regulations and make
recommendations to CITY regarding the need, if any, for CITY to
rehabilitate, expand or modifY the Project to comply with governmental
safety regulations applicable to PSG's operations hereunder and federal
regulations promulgated pursuant to the Americans With Disability Act
("ADA"). Nothing herein shall be construed to place upon PSG a duty to
find and report violations of either the safety laws or the ADA at the Facility.
2.19 Develop a sludge management program that will include land use and an
appropriate record keeping system.
2.20 Assist CITY to enforce existing and new equipment warranties and
guarantees.
2.21 Provide reasonable access to CITY's representative to audit PSG records of
Direct Cost of Project.
Monticello Agreement
February 2001
Page 4 of 23
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2.22 Provide twenty-four (24) hour per day access to Project for CITY's
personnel. Visits may be made at any time by any of CITY's employees so
designated by CITY's representative. Keys for Project shall be provided to
CITY by PSG. All visitors to the Project shall comply with PSG's operating
and safety procedures.
2.23 Provide an inventory of CITY owned equipment (i.e. vehicles, portable
pumps, generators, etc., not permanently affixed to the property that is in use
at the Project when PSG began service.) PSG agrees to comply with the
CITY's Property Management Control Ordinance Number 125, dated 5/9/83
and updates as adopted.
2.24 Provide an inventory of existing supplies, parts and tools when PSG's
services commence on January 1,2001. In the event of termination of this
agreement, the final supplies inventory shall be equal to the inventory at the
commencement of PSG's service.
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2.25 Provide CITY on a monthly basis, a report of Direct Cost similar to the
format and in the level of detail shown in Appendix "E".
2.26 Coordinate and cooperate with CITY's engineer and contractor to facilitate
the completion of any expansion or improvement to the Project.
2.27 Cooperate with CITY to acquire mutual aid agreements with CITY
Departments.
2.28 Provide at CITY's request a performance bond to guarantee performance by
PSG. CITY will pay the cost of such bond in accordance with Article 5.2.
2.29 Perform other related services to the Scope of Services as directed by CITY.
Such services will be invoiced to CITY at PSG's Cost plus ten percent
(10%).
2.30 Periodically update and maintain Project O&M Manual.
2.31 PSG shall not permit its employees to utilize any part of the Project for any
personal use whatsoever.
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2.32 PSG shall make best efforts to comply with relevant CITY policies. It is
recognized that various CITY policies are inappropriate to PSG.
2.33 Provide adequate security at the Project to protect the property and the
general public.
2.34 PSG shall operate the wastewater plant to minimize the generation of odors
in the atmosphere through an 0n-30ing odor control program. Odor control
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will have an equal priority to effluent quality. If odors identified are beyond
the capability of treatment at the plant, PSG will assist the CITY in
identifYing and providing alternatives to control odors excluding
extraordinary costs.
2.35
PSG shall not make any unnecessary Project Manager changes. When a
change occurs, PSG will use its best effort to employ a Project Manager
compatible to the CITY. The CITY may interview PSG's potential Project
Manager candidates and express their preferences to PSG, however, PSG has
the responsibility of final hiring.
3 Scope of Service - CITY
3.1 The CITY shall fimd all necessary Capital Expenditures. Priority shall be
given to safety and the ADA related expenses described in Section 2.18.
3.2 Maintain all existing Project warranties, guarantees, easements and licenses
that have been granted to CITY.
3.3 The CITY shall pay all property, franchise, or other taxes associated with the
Project.
3.4
Provide PSG, within a reasonable time after request and on an "as available"
basis, with the temporary use of any piece of CITY's heavy equipment that is
available so that PSG may discharge its obligations under this Agreement in
the most cost-effective manner as stipulated in the Mutual Aid Agreement
attached as Appendix "H".
3.5 Provide all registrations and licenses for CITY's vehicles used in connection
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3.6 Provide for PSG's exclusive use of all vehicles and equipment presently in
full-time use at the Project.
3.7 Provide hauling and disposal of grit, screenings, and trash from dumpsters
provided at the Project by the CITY at no cost to PSG.
3.8 Provide potable water in reasonable quantities at no cost to PSG.
3.9 Provide permitted sludge disposal sites to PSG at no cost. PSG will pay
disposal or associated costs exclusive ofload disposal fees.
4 Compensation
4.1
PSG's compensation under this Agreement shall consist of an Annual Fee.
For the first year of this Agreement, PSG's Annual Fee is $521,026. The
Monticello Agreement
February 2001
Page 6 of 23
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. Maintenance and Repair Limit included in the Annual Fee is $32,880. The
Natural Gas amount in the Annual Fee is $26,600. This is Natural Gas
needed for the normal operations of the Project, LESS the operation of
INPROHEAT.
4.2 If actual Maintenance and Repair expenditures are less than the Maintenance
and Repair Limit for 'any Agreement year, PSG will rebate the entire
difference to CITY in accordance with Section 5.2. If actual Maintenance
and Repair expenditures exceed the Maintenance and Repair Limit, CITY
will pay the excess to PSG in accordance,With Section 5.2. PSG will notifY
CITY when actual Maintenance and Repair expenditures equal fifty (50%)
and eighty percent (80%) of Maintenance and Repair Limit. PSG non-
Project labor may be used and charged to CITY where economic or other
benefits to CITY appear likely but only with prior CITY approval.
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4.3 When the INPROHEAT process is run, Natural Gas used will be metered
separately to assist PSG and the CITY in determining the operational costs.
The parties agree on adjustments to the Natural Gas amount of $26,600
included in the Annual Fee and the maximum usage of 52,890 CCF per
contract year. Until the INPROHEAT process becoming fully operational,
the CITY agrees to pay PSG at cost (any dollars exceeding the natural gas
budgeted amount) in accordance with Section 5.2.
4.4
The Annual Fee shall be negotiated each year at least four (4) months prior
to the anniversary of this Agreement's commencement date. Should CITY
and PSG fail to agree, the Annual Fee will be determined by the application
of the procedures in Appendix I.
4.5 CITY will pay as additional compensation to PSG any increases in Electrical
Cost or Natural Gas Cost that are the result of Average Electrical Rate or
Average Natural Gas Rate increases that occur in any Agreement year. For
Electrical Cost, the additional compensation will be calculated based upon
actual usage up to a maximum of 1,886,000 KWH per contract year. For
Natural Gas Cost, the additional compensation will be calculated based upon
actual usage up to a maximum of 52,890 CCF's per contract year, and will
only be paid for said rate increases if the Natural Gas budget established in
the Annual Fee is also exceeded. This notwithstanding, PSG will reconcile
and invoice on a quarterly basis, any increase to the Natural Gas Cost by
comparing the actual amount expended for Natural Gas to the actual CCF
usage multiplied by the Average Natural Gas Rate up to the maximum
52,890 CCF per contract year. In no event, however, shall the CITY be
liable for rate increases in Natural Gas if the Natural Gas budget established
in the Annual Fee is not exceeded.
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MonticeJlo Agreement
February 200 I
Page? of23
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4.6
CITY will pay as additional compensation to PSG for laboratory testing for
the Sunnyfresh Foods pre-treatment program. PSG will invoice at cost plus
10%.
4.7 In the event that a change in the scope of services provided by PSG occurs,
CITY and PSG will negotiate a commensurate adjustment in Annual Fee.
5 Payment of Compensation
5.1 One-twelfth (1/12) of the Annual Fee for.the current year shall be due and
payable on the first of the month for each month that services are provided.
Invoices must be tendered by PSG to the CITY a minimum of five (5) days
prior to the fourth (4th) Monday in the month preceding.
5.2 All other compensation to PSG is due five (5) days following the fourth (4th)
Monday of each month when invoices have been presented to the CITY five
(5) days prior to the fourth (4th) Monday of said month.
5.3 Any monies payable pursuant to Section 4.2, 4.3 and 4.5 will be paid within
sixty (60) calendar days after the end of each Agreement year.
5.4
CITY shall pay interest at an annual rate equal to the Wells Fargo Bank's
prime rate plus one and one-half percent (1-112%), said rate of interest not to
exceed any limitation provided by law, on payments not paid and received
within fifteen (15) calendar days of the due date, such interest being
calculated from the due date of the payment. In the event the charges
hereunder might exceed any limitation provided by law, such charges shall
be reduced to the highest rate or amount within such limitation.
6 Indemnity, Liability, Insurance and Bonds
6.1 PSG hereby agrees to and shall hold CITY harmless from any liability or
damages for bodily injury, including death, which may arise from PSG's
negligence under this Agreement, whether such negligence be by PSG or
subcontractors of PSG.
6.2 CITY agrees to and shall hold PSG harmless from any liability or damage
for property damage or bodily injury, including death, which may arise from
CITY's negligence under this Agreement whether such negligence by CTIY
or by subcontractor of CITY.
6.3
PSG shall be liable for those fines or civil penalties imposed by a regulatory
or enforcement agency for violations of the effluent quality requirements
contained in Article 2.1 that are directly attributable to PSG's negligence.
CITY will assist PSG to contest any such fines in administrative proceedings
and/or in court prior to any payment by PSG. PSG shall pay the cost of
Monticello Agreement
February 2001
Page 8 of23
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contesting any such fines. These costs shall include but not be limited to the
costs that the CITY may incur through their own professional representation.
6.4
PSG's liability to CITY under this Agreement specifically excludes any and
all indirect or consequential damages arising form the operation,
maintenance, and management of Project except for those directly
attributable to PSG's negligence.
6.5
CITY shall be liable for those fines or civil penalties imposed by any
regulatory or enforcement agencies on CITY and/or PSG that are not a result
of PSG's negligence or are otherwise directly related to the ownership of the
Project and shall indemnifY and hold PSG harmless from the payment of any
such fines and/or penalties.
6.6
Indemnity agreements provided for in this Agreement shall survive the
termination of the Agreement.
6.7
Each party shall obtain and maintain insurance coverage of a type and in the
amounts described in Appendix "F". Except for Workers' Compensation,
each party shall name the other party as an additional insured on all
insurance policies covering the Project. Furthermore, each party shall
provide the other party with satisfactory proof of insurance.
6.8 PSG shall provide a performance bond equal to the full value of the Annual
Fee for each year of this Agreement as security for faithful performance of
all PSG's obligations under this Agreement. The bond shall be provided on
an annual basis and the liability to the Surety for each period shall not be
cumulative. The bond for each year shall be provided by a surety acceptable
to the CITY whose acceptance shall not be unreasonably withheld.
7. Term, Termination and Default
7.1 The initial term of this Agreement shall be five (5) years commencing
January 1, 2001. Thereafter, this Agreement shall be automatically renewed
for successive terms of five (5) years each, unless canceled in writing by
either party no less than one hundred and twenty (120) days prior to
expiration.
7.2
A party may terminate this Agreement only for a material breach of the
Agreement by the other party; only after giving written notice of breach; and,
except in case of a breach by CITY for non-payment of PSG's invoices, in
which case termination may be immediate by PSG, only after allowing the
other party thirty (30) days to cure or commence taking reasonable steps to
cure the breach.
Monticello Agreement
February 2001
Page 9 of23
110 I
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7.3
7.4
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Upon notice of tennination by CITY, PSG shall assist CITY in reswning
operation of the Project. CITY may employ any and all employees assigned
to the Project.
The CITY may terminate this agreement after one hundred twenty (120)
days written notice for a serious performance related incident which occurs
twice within any contiguous 60-day period. Such an incident is, but not
limited to: failure to operate or maintain all existing odor or air scrubbing
systems (this does not include breakdowns or shortage of parts or chemicals
beyond the control of PSG); failure to Ilrovide test results or reports in a
timely fashion; release of methane gas to the atmosphere when within the
control of PSG; failure to perform required preventive maintenance on
vehicles, piping, systems, equipment, and buildings; failure to maintain
records of maintenance or repairs; failure to secure the facility and grounds;
failure to maintain an inventory of available spare parts or supplies necessary
for the uninterrupted operation of the plant; failure to repair equipment
necessary for the uninterrupted operation of the plant when repair parts are
available; and, failure to notifY the CITY of a major breakdown of any
equipment or a release of effluent out of permit specifications in a timely
fashion. The CITY will notifY PSG in writing within 15 days of the
discovery of a perceived "serious" performance related incident. In the
event that the CITY staff and PSG cannot reach an agreement that a
"serious" performance related incident has occurred, the City Council shall
make the final determination.
7.5 Upon termination of this Agreement and all renewals and extensions of it,
PSG will return the Project to CITY in the same condition as it was upon the
effective date of this Agreement, ordinary wear and tear excepted.
8. Disputes and Force Majeure
8.1 In the event activities by CITY's employee groups or unions cause a
disruption in PSG's ability to perform at the Project, CITY, with PSG's
assistance or PSG at its own option, may seek appropriate injunctive court
orders. During any such disruption, PSG shall operate the facilities on a
best-efforts basis until any such disruptions cease.
8.2 If any litigation is necessary to enforce the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, which are
directly attributed to such litigation in addition to any other relief to which it
may be entitled.
8.3
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Neither party shall be liable for its failure to perform its obligations under
this Agreement, if performance is made impractical, abnormally difficult, or
abnormally costly, due to any Unforeseen Circumstances beyond its
reasonable control or force majeure. However, this Section may not be used
Page 10 of 23
Monticello Agreement
February 200 I
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by either party to avoid, delay or otherwise affect any payments due to the
other party.
9.
Mutual Aid Agreement
9.1 The Mutual Aid Agreement contained in Appendix "H" has been negotiated
between the parties. The purpose of said Agreement is
I) to assist in events of civil emergency
2) to share equipment and personnel, and
3) for the benefit of both parties.
Both parties indicate their approval of this Agreement by their signatures below, and each
party warrants that all corporate or governmental actions necessary to bind the parties to the
terms of this Agreement have been and will be taken.
CITY OF MONTICELLO
llY~4~
Name: Roger Belsaas
Title: Mayor
Date: February 20, 2001
Monticello Agreement
February 200 I
PROFESSIONAL SERVICES GROUP, INC.
By:
~kQ~~ -
(L~ ~tcl~L~ -
{.~
Name:
Title:
Date:
r
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Page II of23
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APPENDIX A
DEFINITIONS
Al "Adequate Nutrients" means plant influent nitrogen, phosphorus and iron contents
proportional to BODs in the ratio of five (5) parts nitrogen, one (I) part phosphorus,
and one-half (0.5) part iron for each one hundred (100) parts BODs.
A2 "Annual Fee" means a predetermined, fixed sum for PSG's services. The Annual Fee
includes Cost and profit. .
A.3 " Average Electrical Rate" means the average cost per kilowatt hour as calculated by
dividing the total kilowatt hours of energy consumed by the plant into the total
dollars of plant electric cost for the twelve (12) month period ending three (3)
months prior to the end of the current agreement year. The Average Electrical Rate
Plant for the period September 15, 1999 to September 15, 2000 for the old meter is
.03937 cents per KWH. The Average Electrical Rate Plant for the period September
15, 1999 to September 15,2000 for the new meter is .04245 cents per KWH.
AA "Average Natural Gas Rate" means the average cost per CCF as calculated by
dividing the CCF's of gas billed into the total dollars of gas cost for the twelve (12)
month period ending three (3) months prior to the end of the current agreement year.
The Average Gas Rate for the period October I, 1999 through September 30,2000
is 0.54 dollars per CCF.
A.5 "Biologically Toxic Substances" means any substance or combination of substances
contained in the plant influent in sufficiently high concentration so as to interfere
with the biological processes necessary for the removal of the organic and chemical
constituents of the wastewater required to meet the discharge requirements of
CITY's Certificate of Approval. Biologically toxic substances include, but are not
limited to, heavy metals, phenols, cyanides, pesticides and herbicides.
A6 "Capital Expenditures" means any expenditures for (I) the purchase of new
equipment or facility items that cost more than Two Thousand Dollars ($2,000); or
(2) major repairs which significantly extend equipment or facility service life and
cost more than Two Thousand Dollars ($2,000) or (3) expenditures that are planned,
non-routine and budgeted by CITY.
A7 "Cost" means all Direct Cost and indirect cost determined on an accrual basis in
accordance with generally accepted accounting principles.
A8 "Direct Cost" means the actual cost incurred for the direct benefit of the Project
including, but not limited to, expenditures for project management and labor,
employee benefits, chemicals, lab supplies, repairs, repair parts, maintenance parts,
safety supplies, gasoline, oil, equipment rental, legal and professional services,
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quality assurance, travel, office supplies, other supplies, uniforms, telephone,
postage, utilities, tools, memberships and training supplies.
A 9 "Electrical Cost" means the total electricity cost as calculated by multiplying the
Average Electrical Rate by the actual Electrical usage to a maximum of 1,886,000
KWH.
A I 0 "Indirect Costs" means expenditures incurred by PSG for the indirect benefit of the
Project.
A.lI "Maintenance" means those routine and/or repetitive activities required or
recommended by the equipment or facility manufacturer or by PSG to maximize the
service life of the equipment, sewer, vehicles and facilities. The labor cost of
personnel assigned full time to the project is excluded.
Al2 "Maintenance and Repair Limit" means the total Maintenance and Repair
expenditures that PSG has included in the Annual Fee. Such expenditures exclude
any labor costs for PSG's staff assigned to the Project.
A.13 ''Natural Gas Cost" means the total natural gas cost as calculated by multiplying the
Average Natural Gas Rate by the actual Natural Gas usage to a maximum of 52,890
CCF.
A.l4 The "Project" means all equipment, vehicles, grounds, rights of way, sewers and
facilities described in Appendix B and, where appropriate, the management,
operations and maintenance of such.
AI5 "Repairs" means those non-routine/non-repetitive activities required for operational
continuity, safety and performance generally due to failure or to avert a failure of the
equipment, sewer, vehicles or facilities or some component thereof.
AI6 "Unforeseen Circumstances" shall mean any event or condition which has an effect
on the rights or obligations of the parties under this Agreement, or upon the Project,
which is beyond the reasonable control of the party relying thereon and constitutes a
justification for a delay in or non-performance of action required by this Agreement,
including but not limited to (i) an act of God, landslide, lightning, earthquake,
tornado, fire, explosion, flood, failure to possess sufficient property rights, acts of the
public enemy, war, blockade, sabotage, insurrection, riot or civil disturbance, (ii)
preliminary or final order of any local, province, administrative agency or
governmental body of competent jurisdiction, (iii) any change in law, regulation,
rule, requirement, interpretation or statute adopted, promulgated, issued or otherwise
specifically modified or changed by any local, province or governmental body, (iv)
labor disputes, strikes, work slowdowns or work stoppages, but excluding labor
disputes, strikes, work slowdowns or work stoppages by employees of PSG; and (v)
loss of or inability to obtain service from a utility necessary to furnish power for the
operation and maintenance ofthe Project.
Monticello Agreement
Page 13 of 23
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APPENDIX B
DESCRIPTION OF PROJECT
PSG agrees to provide the services necessary for the management, operation and
maintenance of the following:
a. All equipment, vehicles, grounds and facilities now existing within the
present property boundaries of or being used to operate CITY's Wastewater
Treatment Plant located at:
1401 Hart Boulevard
Monticello, Minnesota 55362
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APPENDIX C
NPDES PERMIT AND
PROJECT CHARACTERISTICS
C.1 PSG will operate so that effluent will meet the requirement ofNPDES permit No.
0020567 Reissuance Date August 28, 1996. PSG shall be responsible for meeting
the effluent quality requirements of the Pennit of unless one or more of the
following occurs: (1) the Project influent does n6t contain Adequate Nutrients to
support operation of Project biological processes-and/or contains Biologically Toxic
Substances which cannot be removed by the existing process and facilities; (2)
dischargers into CITY's sewer system violate any or all regnlations as stated in
CITY's Industrial Water and Sewer Ordinance(s) or as required by law; (3) the flow
or influent BODs and/or suspended solids exceeds the Project design parameters
which are 2.07 million gallons of flow per day, 8,079 pounds of BODs per day,
6,456 pounds of suspended solids and a daily peaking factor of 1.5 times flow; (4) if
the Project is inoperable or can operate only at a reduced capacity on account of
construction activities, fire, flood, adverse weather conditions, labor disputes or
other causes beyond PSG's control.
C.2 In the event anyone of the Project influent characteristics, suspended solids, BODs
or flow, exceeds the design parameters stated above, PSG shall return the plant
effluent to the characteristics required by NPDES in accordance with the following
schedule after Project influent characteristics return to within design parameters.
Characteristics Exceeding
Design Parameters Bv
Recovery Period
Maximum
10% or Less
Above 10% Less than 20%
20% and Above
5 days
10 days
30 days
Notwithstanding the above schedule, if the failure to meet effluent quality
limitations is caused by the presence of Biologically Toxic Substances or the lack of
Adequate Nutrients in the influent, then PSG will have a thirty (30) day recovery
period after the influent is free from said substances or contains Adequate Nutrients.
C.3 PSG shall not be responsible for fines or legal action as a result of discharge
violations within the period (and any subsequent recovery period) that influent
exceeds design parameters, does not contain Adequate Nutrients, contains
Biologically Toxic Substances or is inoperable.
Monticello Agreement
February 200 I
Page 150[23
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C.4 The Annual Fee for services under this Agreement is based upon the following:
(a) Project influent characteristics:
Flow
BODs
TSS
million gallons per day
pounds per day
pounds per day
.878
3,769
2,678
The above characteristics are the actual twelve (12) months' average for the
period ended October 2000. Any change of twenty percent (20%) for flow or
fifteen percent (15%) for BOD or fifteen percent (15%) for TSS or more,
based upon a twelve (12) month moving average, will constitute a change
in scope. PSG and CITY shall negotiated an increase or decrease in PSG's
compensation retroactive to the date the specific characteristic changed out of
scope. If compensation for the change in scope cannot be agreed upon, an
independent third part mutually agreeable to CITY and PSG shall evaluate
actual costs and recommend compensation for the change in scope of
services. The cost of independent third part shall be equally shared by CITY
and PSG.
Whenever PSG is excused from meeting the requirements of the NPDES
permit, it will use its best efforts to meet those requirements.
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APPENDIX D
INDUSTRIAL WASTE DISCHARGERS AND MONITORING PROGRAM
Below is a listing of all industries discharging into the collection system and monitored
under the current water and sewer use ordinance and pretreatment program Project No.
C270855-03, dated 1/23/84.
Sunnyfresh Foods (Cargill)
Bondhus Corporation
Monticello Agreement
February 2001
Page 17 of23
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Monticello Agreement
February 2001
APPENDIX E
TYPICAL EXPENSE STATEMENT
(TO BE ADDED)
Page 18 of23
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APPENDIX F
INSURANCE COVERAGE
PSG SHALL MAINTAIN:
1. Statutory workers' compensation for all of PSG's employees at the Project
as required by the State of Minnesota.
2. Comprehensive general liability insurance in an amount not less than
$1,000,000 combined single limits for bodily injury and/or property
damage.
CITY SHALL MAINTAIN:
1. Statutory workers' compensation for all of CITY's employees associated
with the Project as required by the State ofMiImesota.
2.
Property damage insurance for all property, including vehicles owned by
CITY and operated by PSG under this Agreement. Any property,
including vehicles, not properly or fully insured shall be the financial
responsibility of the CITY.
3. Automobile liability insurance for collision, comprehensive, and bodily
lllJUry.
PSG will provide at least thirty (30) days' notice of the cancellation of any policy it is
required to maintain under this Agreement. PSG may self-insure reasonable deductible
amounts under the policies it is required to maintain to the extent permitted by law. Each
party shall name the other party as an additional insured on the coverages, excluding
workers' compensation, required to be maintained hereby.
Monticello Agreement
February 200 I
Page 19 of23
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APPENDIX G
NOT USED
Monticello Agreement
February 200 I
Page 20 of23
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APPENDEX H
MUTUAL AID AGREEMENT
FOR LABOR AND EQUIPMENT
BETWEEN THE CITY OF MONTICELLO AND PSG, CONTRACT OPERATOR OF
THE MONTICELLO WASTEWATER TREATMENT FACILITY.
This agreement is made on this 1st day of January, 2001 between the CITY
of Monticello whose address is 505 Walnut Street, Suite I, Monticello,
Minnesota 55362 and Professional Services Group, Inc.;with its principal
address at 14950 Heathrow Forest Parkway, Suite 200, Houston, Texas
77032-3842.
PSG agrees:
Emergencies
1.1 To make a best effort to provide men and equipment immediately to assist during
emergencies such as , but not limited to, lift station failure, sanitary sewer line failure,
water main failure, water pumping station failure, water reservoir or tank failure,
flood, fire, or flood, or civil emergency involving a portion of the community, or
nuclear emergencies.
1.2 To provide labor and CITY owned equipment when requested by the Public Works
Director to assist CITY workers in the routine aspects of public works when it will
not disrupt the activities or operations at the Wastewater Treatment Facility.
1.3 Provide CITY owned equipment normally used in conjunction with the wastewater
treatment operations to other departments within the CITY when it will not disrupt
the operations of the Monticello Wastewater Treatment Facility. Such equipment
provided is, but not limited to the IME sludge nurse unit, the IME sludge applicator,
the AgChem Terragator sludge applicator, Kawasaki Mule with plow, the Ford one
(I) ton Pickup with hoist and plow, miscellaneous shop tools and equipment, testing
equipment, and other pumps, etc.
The CITY of Monticello agrees:
2.1 To make a best effort to furnish labor and CITY owned equipment immediately upon
notification of an emergency verified by the Public Works Director at the Wastewater
Treatment Facility.
"
2.2 Provide labor and CITY owned equipment for use at the Monticello Wastewater
Treatment Plant facility for non-emergency use when its use will not disrupt other
normal operations within the CITY of Monticello.
Monticello Agreement
February 2001
Page 21 of23
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2.3 Furnish CI1Y equipment only for use during normal operations at the Monticello
Wastewater Treatment Facility when it will not disrupt other operations of the
departments within the CITY of Monticello. Such equipment shall be, but not limited
to, dump trucks, large rubber tire loader, small rubber tire loader, 3-point machines,
6-inch centrifugal pump, 3-inch diaphragm pump, small portable generator, chain
saw, concrete pipe saw, drill press, hydraulic press, miscellaneous hand tools, etc.
2.4 In the event of a major snowfall the CITY of Monticello shall plow the main
driveway, the horseshoe driveway off of Hart Boulevard, and the lower parking lot
utilizing the Public Works Department staff and equipment. The CI1Y shall also
sand the hill in the main driveway and use the CITY10ader and forces to push back
snow banks within a reasonable time after request by PSG. PSG shall be responsible
for snow removal in these areas under normal snow conditions, as well as for snow
removal in the central area of the complex including walkways and around buildings,
using a CI1Y provided pick-up truck with plow and walk behind snow blower. PSG
shall be responsible for operation, Maintenance and Repairs costs of this equipment
as provided for under PSG's normal scope of services.
2.5 The CI1Y may provide mowing services to the Wastewater Treatment Facility if
Public Works staffing and work load permits and if requested by PSG. PSG agrees to
reimburse the CITY for actual costs incurred for such requested mowing operations.
The CITY of Monticello and PSG agree to:
3.1 Keep track of all use oflabor and equipment and to be responsible for equipment
maintenance and operation costs when in use and to file with each other an annual
report indicating amounts oflabor and equipment used.
Monticello Agreement
February 2001
Page 22 of 23
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APPENDIX I
ANNUAL FEE ADJUSTMENT FORMULA
Should the previous year's Consumer Price Index (CPI) percent change to that of the
previous year be greater than or equal to 1.5% or less than or equal to 5.5%, an
adjustment of3.5% to the Annual Fee will occur. If outside these limits an adjustment to
Annual Fee will use the following procedure. In all cases under this appendix,
adjustment excludes the Repair and Maintenance Limit,:Natural Gas Limit and Electrical
Limit.
AAF = AFo (X + C )
Co
where
AFo = Annual Fee specified in Article 4.1, and as adjusted annually
AAF = Adjusted Annual Fee.
Co
= Consumer Price Index for AIl Urban Consumers (U.S. City Average) as
published by the U.S. Department of Labor, Bureau of Labor Statistics in the
CPI Detailed Report for the month fifteen (15) months prior to the period for
which an adjustment to the Annual Fee is being calculated.
C = Consumer Price Index for All Urban Consumers (U.S. City Average) as
published by the U.S. Department of Labor, Bureau of Labor Statistics in the
CPI Detailed Report for the month three (3) months prior to the period for
which an adjustment to Annual Fee is being calculated.
X 1.0
Monticello Agreement
February 200 I
Page 23 0[23
1~1 S
· G) VeOLIA
WATER
November 22, 2005
Mr. John Simola
Public Works Director
City of Monticello
505 Walnut Street
Monticello, MN 55362
RE: Financial Statistics for Veolia Water North America - Central, LLC and Professional
Services Group, Inc.
Dear Mr. Simola,
.
Last year Veolia Water North America Operating Services, LLC created four regional
operating companies, including Veolia Water North America - Central, LLC ("Central
LLC"), a Delaware limited liability company. Central LLC is the operating company
responsible for the company's projects in 16 Midwest states and Eastern Canada,
including all of our projects in Minnesota. As such, all of the revenues received by
Professional Services Group from Monticello flow through the Central LLC financial
statements. Central LLC currently manages over 80 outsourcing contracts, has
approximately $100M in annual revenues, and has in excess of $110M in total assets. It
is a wholly owned subsidiary of Veolia Water North America Operating Services, LLC, a
Delaware Limited Liability Company with over $600M in annual revenues and $600M in
total assets.
The officers of Professional Services Group, Inc. include:
Christopher W. Chisholm, President
Brian J. Clarke, Vice President and Secretary
Francis X. Ferrara, Vice President and Assistant Secretary
Herve Mille, Treasurer
Thomas A. Witt, Assistant Secretary
Sincerely,
.
Keith Sharlog
Vice President - Veolia Water North America - Central, LLC
On behalf of Professional Services Group, Inc.
184 Shuman Blvd., Suite 300
Naperville, IL 60563
Phone: (630) 717-4573
Veolia Water North America - Central LLC
:..i.:c; :~IJ',_:-m :_1l'/.J., c,_, _'co jrn hapC~1:".'__II,), 1L ~CIS:;i
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AMENDMENT ONE
TO THE
AGREEMENT FOR OPERATION AND MAINTENANCE
FOR THE
MONTICELLO WASTEWATER TREATMENT FACILITY
THIS AMENDMENT to the Agreement is entered into on the 1 st day of January
2006, by and between:
The City of Monticello, a municipal corporation
wijh its principal address at 505 Walnut Street,
Suite 1, Monticello, Minnesota 55362 (hereinafter
referred to as "CITY');
and
Professional Services Group, Inc., wijh its
principal address at 14950 Heathrow Forest
Parkway, Suije 200, Houston, Texas 77032-3842
(hereinafter referred to as "PSG").
WHEREAS, CITY and PROFESSIONAL SERVICES GROUP, INC. ("PSG';
entered into that certain Agreement for O&M seNices dated January 1, 2001 (the
"AgreemenfJ; and,
WHEREAS, the CITY and PSG now desire to modify selective portions of the
Agreement, all as set forth herein;
NOW, THEREFORE, in mutual consideration herein described and other good
and valuable consideration, receipt of which is hereby acknowledged, the parties
agree as follows:
1. 2.4 Provide MAIN1ENANCE PAC, a computerized preventive maintenance
program. Such program will document maintenance activities, as well as
maintain historical information. All computer hardware located on site will
become the property of CITY at the termination of service under this
Agreement. MAINTENANCE PAC may be purchased by CITY at the
termination of services under this Agreement for five thousand dollars
($5,000). This cost includes all fees and licenses for databases employed in
the MAIN1ENANCE PAC program. Such sum to be paid to PSG in
accordance with Article 5.2.
Monticello Renewal - Amendment One
November 2005
Page 1 of6
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2.4 Provide a computerized maintenance management system (CMMS).
Such program will document maintenance activities, as well as maintain
historical information. All computer hardware located on site will become
the property of CITY at the termination of service under this Agreement.
The CMMS may be purchased by CITY at the termination of services under
this Agreement for five thousand dollars ($5,000). This cost includes all
fees and licenses for databases employed in the CMMS program. Such
sum to be paid to PSG in accordance with Article 5.2.
2. 2.6 Provide OPERATIONS PAC, a computerized process control program.
Such program will maintain accurate current records, as well as historical
data and trends. OPERATIONS PAC may be purchased by CITY at the
termination of services under this Agreement for five thousand dollars
($5,000). Such sum to be paid to PSG in accordance with Article 5.2.
2.6 Provide a computerized process control program. Such program will
maintain accurate current records, as well as historical data and trends.
The process control program may be purchased by CITY at the termination
of services under this Agreement for five thousand dollars ($5,000). Such
sum to be paid to PSG in accordance with Article 5.2.
3.
2.16 Provide for the disposal of sludge to the permitted disposal sites none
of which are further than ten (10) miles from Project. PSG will assist CITY
to acquire additional permitted sludge disposal sites including an annual
cost of $750 for outside laboratory services and excluding extraordinary
costs.
2.16 Provide for the disposal of sludge to the permitted disposal sites none
of which are further than ten (10) miles from Project. PSG will assist CITY
to acquire additional permitted sludge disposal sites. The Annual Fee
includes $1 ,200 for outside laboratory services.
4. 2.36 PSG will continue to participate in the Xcel Energy electrical cost
abatement peak shaving program.
5. 3.9 Provide permitted sludge disposal sites to PSG at no cost. PSG will
pay disposal or associated costs exclusive of load disposal fees.
3.9 The City will provide permitted sludge disposal sites to PSG at no cost
and will pay all cost (less the cost of normal land application) associated
with pressing and disposal of excess biosolids to landfill or other means due
to insufficient land or storage. PSG will pay for the disposal costs associated
with normal land application of biosolids to the CITY's Biosolids Facility
located on County Road 39.
Monticello Renewal - Amendment One
November 2005
Page 2 of6
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6.
4.1 PSG's compensation under this Agreement shall consist of an Annual
Fee. For the first year of this Agreement, PSG's Annual Fee is $591,279.
The Maintenance and Repair Limit included in the Annual Fee is $37,260.
The Natural Gas amount in the Annual Fee is $24,996. This is Natural Gas
needed for the normal operations of the Project, LESS the operation of
INPROHEAT.
4.1 PSG's compensation under this Agreement shall consist of an Annual
Fee. For the first year of this Agreement, PSG's Annual Fee is $620,006.
The Maintenance and Repair Limit included in the Annual Fee is $39,120.
The Natural Gas Limit in the Annual Fee is $25,000. The Polymer Limit in
the Annual Fee is $17,496. The Fuel Limit in the Annual Fee is $ $6,600.
7.
4.3 When the INPROHEAT process is run, Natural Gas used will be
metered separately to assist PSG and the CITY in determining the
operational costs. The parties agree on adjustments to the Natural Gas
amount of $26,600 included in the Annual Fee and the maximum usage of
52,890 CCF per contract year. Until the INPROHEAT process becoming
fully operational, the CITY agrees to pay PSG at cost (any dollars exceeding
the natural gas budgeted amount) in accordance with Section 5.2.
4.3a. If actual Natural Gas expenditures are less than the Natural Gas Limit
for any Agreement year, PSG will rebate the entire difference to CITY in
accordance with Section 5.2. If actual Natural Gas expenditures exceed the
Natural Gas Limit, CITY will pay the excess to PSG in accordance with
Section 5.2.
4.3b. If actual Polymer expenditures are less than the Polymer Limit for any
Agreement year, PSG will rebate the entire difference to CITY in
accordance with Section 5.2. If actual Polymer expenditures exceed the
Polymer Limit, CITY will pay the excess to PSG in accordance with Section
5.2.
4.3b. If actual Fuel expenditures are less than the Fuel Limit for any
Agreement year, PSG will rebate the entire difference to CITY in
accordance with Section 5.2. If actual Fuel expenditures exceed the Fuel
Limit, CITY will pay the excess to PSG in accordance with Section 5.2.
8.
7.1 The initial term of this Agreement shall be five (5) years commencing
January 1, 2001. Thereafter, this Agreement shall be automatically renewed
for successive terms of five (5) years each, unless canceled in writing by
either party no less than one hundred and twenty (120) days prior to
expiration.
7.1 The initial term of this Agreement shall be five (5) years commencing
January 1, 2006. Thereafter, this Agreement shall be automatically renewed
for successive terms of five (5) years each, unless canceled in writing by
either party no less than one hundred and twenty (120) days prior to
expiration.
Monticello Renewal - Amendment One
November 2005
Page 3 016
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9.
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A.9 "Electrical Cost" means the total electricity cost as calculated by
multiplying the Average Electrical Rate by the actual Electrical usage to a
maximum of 1,886,000 KWH.
A.9 "Electrical Cost" means the total electricity cost as calculated by
multiplying the Average Electrical Rate by the actual Electrical usage to a
maximum of 1,521,511 KWH. Information based on data from January
through December 2003.
A.13 "Natural Gas Cost" means the total natural gas cost as calculated by
multiplying the Average Natural Gas Rate by the actual Natural Gas usage
to a maximum of 52,890 CCF.
A.13 "Natural Gas Cost" means the total natural gas cost as calculated by
multiplying the Average Natural Gas Rate by the actual Natural Gas usage
to a maximum of 53,946 ccfs. Information based on data from January
through December 2003.
C.1 PSG will operate so that effluent will meet the requirement of NPDES
permit No. 0020567 Reissuance Date August 28, 1996. PSG shall be
responsible for meeting the effluent quality requirements of the Permit of
unless one or more of the following occurs: (1) the Project influent does not
contain Adequate Nutrients to support operation of Project biological
processes and/or contains Biologically Toxic Substances which cannot be
removed by the existing process and facilities; (2) dischargers into CITY's
sewer system violate any or all regulations as stated in CITY's Industrial
Water and Sewer Ordinance(s) or as required by law; (3) the flow or influent
BOD5 and/or suspended solids exceeds the Project design parameters
which are 2.07 million gallons of flow per day, 8,079 pounds of BOD5 per
day, 6,456 pounds of suspended solids and a daily peaking factor of 1.5
times flow; (4) if the Project is inoperable or can operate only at a reduced
capacity on account of construction activities, fire, flood, adverse weather
conditions, labor disputes or other causes beyond PSG's control.
C.1 PSG will operate so that effluent will meet the requirement of NPDES
permit No. 0020567 Reissuance Dated November 5, 2002. PSG shall be
responsible for meeting the effluent quality requirements of the Permit
unless one or more of the following occurs: (1) the Project influent does not
contain Adequate Nutrients to support operation of Project biological
processes and/or contains Biologically Toxic Substances which cannot be
removed by the existing process and facilities; (2) dischargers into CITY's
sewer system violate any or all regulations as stated in CITY's Industrial
Water and Sewer Ordinance(s) or as required by law; (3) the flow or influent
BOD5 and/or suspended solids exceeds the Project design parameters
which are 2.07 million gallons of flow per day, 8,079 pounds of BOD5 per
day, 6,456 pounds of suspended solids and a daily peaking factor of 1.5
times flow; (4) if the Project is inoperable or can operate only at a reduced
capacity on account of construction activities, fire, flood, adverse weather
conditions, labor disputes or other causes beyond PSG's control.
Monticello Renewal - Amendment One
November 2005
Page 4 of 6
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11.
C.4 The Annual Fee for seNices under this Agreement is based upon the
following:
(a) Project influent characteristics:
Flow
BODs
TSS
.878
3,769
2,678
million gallons per day
pounds per day
pounds per day
The above characteristics are the actual twelve (12) months' average for the
period ended October 2000. Any change of twenty percent (20%) for flow or
fifteen percent (15%) for BOD or fifteen percent (15%) for TSS or more,
based upon a twelve (12) month moving average, will constitute a change
in scope. PSG and CITY shall negotiate an increase or decrease in PSG's
compensation retroactive to the date the specific characteristic changed out
of scope. If compensation for the change in scope cannot be agreed upon,
an independent third part mutually agreeable to CITY and PSG shall
evaluate actual costs and recommend compensation for the change in
scope of seNices. The cost of independent third part shall be equally
shared by CITY and PSG.
Whenever PSG is excused from meeting the requirements of the NPDES
permit, it will use its best efforts to meet those requirements.
C.4 The Annual Fee for seNices under this Agreement is based upon the
following:
(a) Project influent characteristics:
Flow
BOD5
TSS
1.178 million gallons per day
4,036 pounds per day
2,953 pounds per day
The above characteristics are the actual twelve (12) months' average for the
periOd ended October 2005. Any change of twenty percent (20%) for flow or
fifteen percent (15%) for BOD or fifteen percent (15%) for TSS or more,
based upon a twelve (12) month moving average, will constitute a change
in scope. PSG and CITY shall negotiate an increase or decrease in PSG's
compensation retroactive to the date the specific characteristic changed out
of scope. If compensation for the change in scope cannot be agreed upon,
an independent third part mutually agreeable to CITY and PSG shall
evaluate actual costs and recommend compensation for the change in
scope of seNices. The cost of independent third part shall be equally
shared by CITY and PSG.
Whenever PSG is excused from meeting the requirements of the NPDES
permit, rt will use its best efforts to meet those requirements.
Monticello Renewal - Amendment One
November 2005
Page 5016
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12.
The Amendment shall take effect upon the date entered unless otherwise
provided for herein.
13. All terms of the Agreement not specifically amended or modified by this
instrument shall remain unmodified and in full force and effect.
Monticello Renewal - Amendment One
November 2005
Page 6 016
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Council Agenda - 12/12/2005
SU.
Consideration of increase in sewer and water user rates. (J.S.)
A.
REFERENCE AND BACKGROUND:
The City Council is being asked to consider increasing the sewer and water rates by 4% effective
January 1,2006. We had a 4% increase in the sewer and water user rates in January of2005, but
with the changes coming up in our water and sewer systems and the increase in cost of operations,
we felt it appropriate to increase sewer and water user rates this year by 4%
In the Sewer Department we are adding three new lift stations, significantly enlarging two other lift
stations, and adding miles offorce main. In addition, as the expansion of the city escalates the daily
workload for the sewer and water workers increases as well. The use of the Gopher State One Call
by residents and contractors almost requires a full time person all summer. In addition, the contract
with PSG increases their portion of our operations by 3.5%.
In the Water Department we have added a new well and have a new water tower coming online, as
well as pending refurbishment of the old 800,000 gallon tank on the Monte Club Hill. Our aging
antiquated control system for the water supply is also beginning to create headaches for us and will
have to be replaced with the next major expansion of our system. The following list shows the
existing rates, proposed rates and the dollar and cent increase.
% PROPOSED AMT
DESCRIPTION RATE INCREASE 2006 INCREASE
SANITARY SEWER
Sewer Rates: 0 - 500 cu. ft. $10 4% $lOAO $ OAO
Over 500 cu. ft. $1.80/100 cu. ft. 4% $1.87/100 cu. ft. $ 0.07
Sewer Rates: Special Cases $13.83 x 4% $14.38 x $ 0.55
# of people in hh # of people in hh
Ind. Sewer Rates: 0-500 cu. ft. $10 4% $lOAO $ OAO
Over 500 cu. ft. $0.958/100 cu. ft. 4% $0.996/100 cu. ft. $ 0.038
BOD5 $0.175/pound 4% $0.182/pound $ 0.007
TSS $0.238/pound 4% $0.248/pound $0.010
WATER
Water Rates: 0 - 500 cu. ft. $8.58 4% $8.92 $ 0.34
Over 500 cu. ft. $0.52/100 cu. ft. 4% $0.54/100 cu. ft. $ 0.02
Water with Booster: 0 - 500 cu. ft. $11.96 4% $12.44 $ OA8
Over 500 cu. ft. $1.30/100 cu. ft. 4% $1.35/100 cu. ft. $ 0.05
Clean WR Rate $0.958/100 cu. ft. 4% $0.996/100 cu. ft. $ 0.Q38
Water Availability $25/year NO CHANGE PROPOSED
Water On/Off $21 NO CHANGE PROPOSED
\ ~ ~\
.
.
.
Council Agenda - 12/12/2005
The following is the price comparison for a family of three using our current
water use estimate of 700 cubic feet per person per month, for a quarterly
usage of2,100 cubic feet (or 15,750 gallons).
PROPOSED
WATER 2005 2006
First 500 cubic feet $8.58 $8.92
Over 500 cubic feet $8.32 $8.64
Total Water $16.90 $17.56
SEWER 2005 2006
First 500 cubic feet $10.00 $10.40
Over 500 cu bic feet $28.80 $29.92
Total Sewer $38.80 $40.32
TOTAL SEWER & WATER $55.70 $57.88
B.
ALTERNATIVE ACTIONS:
1. The first alternative is to increase the sewer and water user rates by 4% as outlined above.
2. The second alternative is not to raise the sewer and water user rates by 4% but go more or
less as directed by the City Council.
C. STAFF RECOMMENDATION:
It is the recommendation ofthe City Administrator, Public Works Director and Sewer and Water
Superintendent that the City Council authorize the rate increase as outlined in alternative #1
effective January 1, 2006. The rate would be payable on the bill received in April 2006.
D. SUPPORTING DATA:
None.
\8'5
.
.
.
Council Agenda -12112/2005
5V.
Consideration of switchinl!: recvclinl!: bins from three colored. stackable to the sinl!:le
three bal!: blue bin. (I.S.)
A. REFERENCE AND BACKGROUND:
The cost of recycling bins has been increasing with almost every order. The current price of the red
and blue bins with the Monticello logo hot stamp is twelve dollars and sixty-four cents ($12.64)
each. The cost of the yellow bin which is a special run only, is fourteen dollars and seventy-two
cents ($14.72). The total for three hins including freight is forty dollars ($40.00). Since we no
longer have to separate the different recyclables at curbside and the cost of these bins is escalating,
it seems appropriate at this time to make a change to the single blue bin which holds three grocery
size paper bags. The blue bins currently cost six dollars and seventy-five cents ($6.75) in a quantity
of four hundred and adding approximately one dollar and sixteen cents ($1.16) per bin for freight
brings it to seven dollars and ninety-one cents ($7.9J). New residents are charged half the cost of
recycling bins, consequently instead of a twenty dollar charge they would be paying three dollars and
ninety-six cents. The City would also see significant savings.
For those residents that need a second bin, a second blue bin could be provided at their cost of seven
dollars and ninety-one cents. We will continue to provide replacements for the colored bins on a
limited basis and will eventually switch the entire community over to the single, three bag bin. The
bins will be available at the Council Meeting for your viewing.
B. ALTERNATIVE ACTIONS:
I. The first alternative is to switch all new residents to the single blue recycling bin effective
January 1,2006 and provide a limited number ofreplacements on the multi-colored bins.
2. The second alternative would be to stay with the three stackable multi-colored bins,
increasing the new residents costs to twenty dollars and the City's cost to twenty dollars.
C. STAFF RECOMMENDATION:
It is the recommendation of the Recycling Committee consisting of the Public Works Director,
Councilman Stumpf, and the Utility Billing Clerk, Pat Kovich that we switch to the single bin which
holds three grocery size bags effective January I, 2006 as outlined in alternative number one.
D. SUPPORTING DATA:
Examples of the bins will be provided at the Council Meeting.
\<(;~
.
.
.
Council Agenda: 12/12/05
5W. Consideration of !!rantinl!: a license allowinl!: for a buildinl!: encroachment to remain -
Marian Johnson Estate (Manle Street). (RW)
A. REFERENCE AND BACKGROUND:
Family members are in the process of selling the home of Marian Johnson at 501 West River
Street and found through a survey they had completed that the home was built and cxpanded
to sit almost on the east property line of Lot 5, Block 57. The home is adjacent to
undeveloped Maple Street and the survey does show that the chimney and two feet of their
front deck/patio encroaches into the Maple Street right-of-way.
In their attempts to market the home, this encroachment into the right-of-way will cause a
problem for them to obtain title insurance for a new buyer unless an agreement can be reached
with the City of Monticello allowing the current conditions to exist. In reviev..ing this
encroachment "ith Public Works, the minor one or two foot encroachment should not cause
any problems with the City's use ofthis right-of-way for a major trunk storm sewer outlet, and
it is recommended that the City enter into a license agreement with the property owner
acknowledging that the cncroachments exist and agreeing to not require them to be removed
at this time. The agreement would also indicate that when the encroachments are eliminated,
the property owner would not be allowed to rebuild or does not have any rights to the existing
property within the right-of-way ofMapJe Street.
B.
ALTERNATIVE ACTIONS:
I. The Council could agree to enter into a license agreement with thc Johnson Family
estate which recognizes the encroachment into the City's right-of~way and agrees not
to require removal of the encroachment, but indicate that once it is removed, it cannot
be rebuilt in its present location.
2. Council could decide not to enter into a agreement at this time.
C. STAFF RECOMMENDA nON:
Although the City staff does not believe there is a need to sell any of the Maple Street right-
of-way to the Johnsons to correct the encroachment, staff does support the preparation of a
simple license agreement allowing the existing conditions to remain at this time. Access to
our storm sewer is not hampered by this encroachment as long as it is not allowed to expand
any further. If the building should be destroyed or parts of it removed, the property would
then havc to conform to current setback requirements.
D.
SUPPORTING DATA:
Copy of certificate of survey.
l 9; 'l
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CERTIFICA TE OF SURVEY
FOR
MAR I ON C. JOHNSON
MISSISSIPPI RIVER
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Consideration to approve a conditional use permit for a detached accessorv
structure in an R-4 (Mobile Home Park) District. Applicant: Kiellherl!'s, Inc.
(NAC)
A. REFERENCE AND BACKGROUND
At the last Council meeting, staffrecommended denial of the request for a detached accessory
structure for Kjellberg's, Inc., on the basis that the applicant had not provided the materials
deemed necessary to complete a thorough review ofthe request. The City Council acted on
that recommendation, denying the Conditional Use Permit request for construction of an
accessory structure.
Since that time, it was reported by the applicant that the materials had been submitted
according to the timeline originally requested. The materials were presented to the City
without explanation and with no cover letter and were not flagged for review. Consequently,
staff had no opportunity to understand that the materials were submitted and did not review
the materials. The applicant and staff request that the Council reconsider this item as a
courtesy to the applicant, given that the applicant did provide the items necessary to complete
the application review prior to the submittal deadline. The submittal packet supplied by the
applicant included a more detailed site plan and engineered drawings ofthe structure.
~
.
In summary, the applicant is seeking a Conditional Use Permit for an accessory storage
building in the Kjellberg East section of the mobile home park. The zoning ordinance permits
such buildings by CUP, subject to the following requirements:
Accessory Storage Buildings subject to the following conditions:
1. If associated with any open storage, the storage area is screened from
surrounding mobile home units.
2. The storage area is surfaced to control dust and drainage.
3. The storage area and building(s) are for the sole use of the residents of
the mobile home park and are not available for use by non-residents.
The plans reflect an open front building. The City Council should comment on whether an
open front building is acceptable, should the applicant provide suitable screening.
The site plan indicates that the storage facility will be screened from Highway 25 by a line of
existing lilac bushes. On the western edge of the site, an existing tree line is proposed to act
as the screening from the adjacent mobile home units. No provision has been made to screen
the storage unit from the mobile home units to the south. It should be verified by the
applicant that storage will not be visible from any of the surrounding residential units.
B. ALTERNATIVE ACTIONS
.
Decision 1: Rescind previous motion of denial
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PROPOSED COLD STORAGE
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Council Agenda: 12/12/05
Approve Chaol!e Order No.1 for the CSAH 18/1-94 Ioterchaol!e Project (Citv
Proiect No. 2004-1C) (WSB)
A. REFERENCE AND BACKGROUND:
B.
The attached change order is required to revise the method of measurement for the
contract bid item "Remove Concrete Driveway Pavement" from square feet to square
yards.
On sheet 14 of the plan set the method of measurement of the "Remove Concrete
Driveway Pavement" pay item is listed as square yards. On sheet 4 of the plan set and in
the Proposal Form, the method of measurement for the "Remove Concrete Driveway
Pavement" pay item is erroneously listed as square feet. The revision ofthe method of
measurement is required to reflect the actual amount of driveway pavement that will be
removed. The unit price for the pay item has been adjusted from $1.00 per square foot to
$9.00 per square yard to reflect the method of measurement adjustment.
The bid for the interchange should have reflected this actual amount. To mitigate some
of the additional cost, we have negotiated with the contractor to crush the material on-site
and use it for borrow, saving approximately 3,500 CY of material at $9.00/CY for a total
of$31,500. While the reduction of borrow is not referenced on the change order, the
borrow quantity will be reduced accordingly resulting in a net increase of $60,000 to the
contract.
ALTERNATIVE ACTIONS:
1. Approve Change Order No.1 in the amount of$91,768.00.
2. Do not approve Change Order No. I at this time.
C. STAFF RECOMMENDATION:
The City Administrator recommends selecting Alternative No. I.
D. SUPPORTING DATA:
Change Order No. I
Letter from WSB & Associates, Inc.
Ict\t>
F;idal'-flgiwordproc'.2()05 ('-O~ntil AgcndallJec 1:!-05',j_,CSAHI8SAJ-12/205-changearder #ldM.
.
.
.
...
WSB
& Associates, inc.
Infrastructure I Engineering I Planning I Construction
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4600
Fax: 763-541-1700
December 7, 2005
Mr. Rick Wolfsteller, City Administrator
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Attn: Dawn Grossinger, Deputy City Clerk
Re: Change Order No, I
CSAH 18/1-94 Interchange Improvements
S.P. No. 8680-138
County Project No, 86-18-0612
City of Monticello Project No. 2004-01C
WSB Project No, 1546-12
Dear Mr. Wolfsteller:
Please find enclosed Change Order No. I (in triplicate) for the above-referenced project for your
review and approval. The increase to the original contract amount is $91,768.00, resulting in a
revised contract total of $8,367,756.16. This change order amount will be included with the next
construction pay voucher processed. We hereby recommend that the City of Monticello approve
Change Order No. I for R. L. Larson Excavating, Inc,
If you have any questions regarding the above, please do not hesitate to contact me at 763-287-
8303.
Sincerely,
WSB & Associates, Inc.
fl:::j(!1a-f~
Project Manager
Enclosures
cc: Brent Hamak, R. L. Larson Excavating, Inc.
srb
KNJJ5<16.JMdmi"\C,"MI"''';.,"Admin\LIR co 1 C1Y-r "",1/<1<1[",,120705_</,,<
Minneapolis I St. Cloud
Equal Opportunity Employer
5f1 - l~}
.
.
.
DEC-01-05 WED 05:50 PM RL LARSON EXC INC
FAX NO, 320 654 1021
p, 02
>..........,..,......,....._-
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DEC-07-200s 16: 12
P.02/03
CHflNGE ORDER NO.1
-
CSJ>,~.'\lj\.'14jll~~CHAllllE lIAP~OVmOOs
$..1>. NO. Bfi80..139
COUNTYPIlOJECT NO. ....,~12
Crn' I'ROd"eT NO. 2Q04-~lC
ciTY Of MONTICELLO, MN
WsB 'PROJECT NO. 154.&.12
.- .
11l1~~QS
OWNER:
CONTRACTOR'
CrrY or:: 'MON11GEllO
5(l~ W,.,ulUTSTREET, SUm: 1
MOWT1CELLO, MN :5S362
~: L LAIlSON EXcAVAT1HG; INC.
l2li5 . 12TH STREET So .
ST. Cl.OUD, MN sm.
YOU AA,G. DIRECTED TO MAKE' THE FOLLOWING CHANGES IN THI::CCN"i'RAcT DOClIMENT DE:SCRIt'T10N:
CONiAACr QUANTlT!ES ARE MODIFIED AS SHOWN ON THE AnACHED DETAIL
IrtS iJNDERSTOOO 1l1ATTHIS CJiMlGE ORDER INClUOES ALlADOIT10NAl com ANO TIME.EXTENSIONS WHICH ME IN AAY WAY, SHAPE, OR
FO~M N?SOC1ATED WiTH THE WORK EL.EMENrS DESCRI6EOABC.V5.
CHANGE Ii -CONTRACT PRICE:
. ,
CHANGE IN CONTRAOT TIME:
ORIGINAL CONTRAOT PRlCE:
I"'RE'VIOu..,; CHANG!: O~OF:RS:
CONTRACT PRIOE PRIOR TO Tl1IS CWANGE ORDER;
'NET .INCflEASE or TH!S CHANGE OROER:
. CONTRACT PRICE WITH All APPROVED CHANGE ORDERS'
$S.Z7S,988.16 . ORrGINAL CONTRACT TIME: 513112007'
$0.00 N!IT cHANGE FROM PREV10US C_GE.OROERS' 0
$B,27S,esa.16. CONTRA~'T TIME PRIOR TO THIS ClW~GE ORnER; 5131/.200"
$9V6S,OO . 'NIrrINCfl.EA,,'1'e WnH CHANGi::.OADER: 0
sa.367,756.16 CONTAAC1'l1ME Wmi APPROVED CHANGE ORDERS: 51:l112007
f~EOOMM~NDEl? E\.Y:'
"rD'~vi/ '
~11J.MCY ~ PROJECT MANAGE"
_ W$"' ASSOCiATES, INC.
ENGINJ.:'EFt
APP..~~7.V . BY:
8
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A, L.lAASON l!XCAVATING, INC.
CONTRACTOR
--.
APPf4:0V"SD BY:
CITY 'ENGINEER.
CITY.MMIN(STRATOR
DATE
DATE
1C1Cf1~1.:\1141ll/ll~fl....~lI!lj'Hf-Ur;Il~(f1VJ""1~1
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.
.
.
CHANGE ORDER NO.1 DETAIL
CSAH 18/1-94 INTERCHANGE IMPROVEMENTS
S.P. NO. 8680-138
COUNTY PROJECT NO. 86-18-0612
CITY PROJECT NO. 2004-01C
CITY OF MONTICEllO, MN
WSB PROJECT NO. 1546-12
12/7/2005
WSB PROJECT NO. 1546-12
ADDED ITEMS
Item No. Description
Diy
Unit
Price
Extended Amount
272 REMOVE CONCRETE DRIVEWAY PAVEMENT
11471
SY
$9.00
$103.239.00
TOTAL ADDED ITEMS CHANGE ORDER NO.1
$103,239.00
DELETED ITEMS
Item No. Description
Diy
Price
Extended Amount
UnIt
273
REMOVE CONCRETE DRIVEWAY PAVEMENT
11471
SF
$1.00
$11,471.00
TOTAL DELETED ITEMS CHANGE ORDER NO.1
$11,471.00
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT
$91,768.00
5~-lC\.L1
K:\01546.12\Admfn\Constructfon AdmJn\1546.12 Change Order f.x/sCOf OfItall
.
.
.
Council Agenda: 12112/05
7.
Public hearin!!:-Continued hearin!!: on aooeal of a variance for a secondarv drivewav in an
R-l zonin!!: district.
A.
REFERENCE AND BACKGROUND:
The applicants, Dick Bastien and Mary Poetz, have asked the Council to consider a conditional
use permit to allow them to construct a detached accessory structure with a second driveway
access from their rear yard. The Planing Commission approved the variance allowing the
driveway and the possible encroachment into the setback. The city Public Works Department
appealed the granting of the variance. The appeal and action on the conditional use permit have
been continued on the Council agenda since September. The reason for the continuation has
been to allow the applicant to complete a certified survey needed to accurately gauge the
encroachment and submit that information to the City.
Prior to the last Council meeting, stafT had inquired of the applicant as to the status of the
survey. At that time the applicants had indicated the survey was complete. As of Wednesday,
the City staff had not received a copy ofthe survey. The applicant was contacted again and
they indicated they will be supplying the survey this week. The applicant stated that a decision
is not required immediately as they can no longer proceed with construction until spring. They
would like this item to be considered again at the January 9, 2006 Council meeting. The
applicants have waived the 60-day rule regarding their request.
B.
STAFF RECOMMENDATION:
Staffrecommends continuation of the public hearing on the appeal of the variance.
C. SUPPORTING DATA:
None.
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8.
A.
Council Agenda: 12/12/05
Consideration of aDDrovin!!: a conditional use Dermit for 896 SQ. ft. detached accessorv
structure in an R-l zonin!!: district.
REFERENCE AND BACKGROUND:
If the Council approved the continuation of the public hearing on the variance appeal, action
on this item would also be continued until the January 9, 2006 Council meeting.
dol
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Council Agenda -12/12/2005
9.
Review of Citv of Monticello's Snow Plowinl! Policv and Proposed Chanl!es.(J.S.)
A.
REFERENCE AND BACKGROUND:
Each year the Public Works Department reviews the City of MonticeIlo's Snow Plowing Policy.
Last years plowing efforts and the results of inspection ofthe plow routes of all of the drivers. We
also try to address any complaints of significant problems that we have had in the past.
This year, there are several changes but almost all ofthem are clarifications and name changes. The
most significant changes this year are as foIlows: I. Adding School Boulevard from Highway 25
to County Road 18 to the primary snow emergency route. This route is a major cross connection
through the community between County Road 18 and Highway 25 and also serves a majority ofthe
schools in the district. 2. Erasing that portion of School Boulevard from the secondary snow
emergency route that was transferred to the primary snow emergency route. 3. Adding Deegan
A venue from School Boulevard to the commuter parking lot to the secondary snow emergency route
as we have to plow this to get to the commuter parking lot in the early morning hours. 4.
Combining the Chelsea Roads East and West and adding them to the secondary snow emergency
route all the way from County Road 18 to County Road 39 West.
The only other significant change is in the area of hauling of snow. Under Section 9 we will add that
the City wiII limit the amount of snow pushed on the sidewalk on the south side of Chelsea Road
between Sandberg Road and Highway 25. By "windrowing" the snow at the curb whenever possible
and hauling snow from this area after the "windrow "exceeds 2 feet in height. This is the sidewalk
adjoining the General Rental property. The property owner wiIl stiIl be required to clean the
sidewalk of snow and ice. The City will limit the amount of materia I it puts on the sidewalk and the
street through "wind rowing" and hauling.
The enclosed policy shows all the proposed changes in the bold red italics.
B. ALTERNATIVE ACTIONS:
I. The first alternative would be to review the changes to the City ofMonticeIlo Snow Plowing
Policy as listed above and approve those changes to the policy.
2. The second alternative would be to approve the above changes to the policy and add other
suggestions as requested by City Councilor make changes to the suggestions made by City
staff.
C. STAFF RECOMMENDATION:
It is the recommendation of the Public Works Director and the Street Superintendent that the City
Council approve the amendments to the policy as listed above under alternative 1.
D. SUPPORTING DATA:
Copy of proposed City ofMonticeIlo Snow Plowing Policy.
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PROPOSED CHANGES IN
REO BOLO ITALICS
CITY OF MONTICELLO
SNOW PLOWINGIREMOV AL POLICY
MONTICELLO
Effective November 10,1997
Amended by the City Council January 10, 2005
1. INTRODUCTION
The City of Monticello assumes basic responsibility for the control of snow and ice on city streets and city
owned public parking lots. Reasonable snow and ice control is necessary for routine travel and emergency
services. The city will provide such control in a safe and cost effective manner, keeping in mind safety,
budget, personnel and environmental concerns. The city will utilize city employees, city equipment and/or
private contractors when necessary to provide this service.
2. AREAS OF RESPONSIBILITY
Through its adoption, the City Council of Monticello is responsible for the policy established herein.
Implementation of this policy is the responsibility of the Street Superintendent under the direction of the
Public Works Director and City Administrator. The chain of command is the City Administrator, Public
Works Director and Street Superintendent, in that order. Decisions as to time, method and materials used
on snow plowing/removal operations will be made by the Street Superintendent under the direction ofthe
Public Works Director and City Administrator, and any amendments are to be in accordance with
amendment section of this policy. The Parks Department will supplement the efforts of the Street
Department with primary responsibilities in parking lots, sidewalks, pathways and skating rinks. This work
will be carried out by the Park Superintendent under the direction of the Public Works Director and City
Administrator.
(Amended by City Council 01/10/2005)
3. AMENDMENTS TO POLICY
Any amendments to this policy require council approval. Whenever possible and practical, amendments
should be brought up at council meetings and should be a matter of public record. However, to allow for
emergencies or other extenuating circumstances, when time does not permit council approval or action, the
Public Works Director is hereby authorized to amend any portion of this policy he sees fit. If practical, the
City Administrator shall be notified and shall approve of any such amendment. Any such amendment made
due to a particular emergency shall be brought to the attention ofthe council if the amendment is to be a
permanent one.
4. EQUIPMENT
The city shall acquire, maintain, repair and replace equipment on a timely basis as the city's established
budget shall allow. To provide for utilization of equipment in a cost effective marmer, the city may use
regular city trucks, motor graders, front-end loaders, snow blowers and any other regular equipment as may
be useful for control of snow and ice. Equipment that can be used only for snow and ice control shall be
acquired and utilized only if deemed absolutely essential.
F:IADMINlWordProC\POLlCIESISNOW PLOWING POLICY 2005.wpd: 11/3105
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Whenever existing snow removal heavy equipment is believed to be broken down for an excess of eight
hours during a declared snow event and that piece of equipment is essential to snow plowing/ removal
operations, the Street Superintendent may rent equipment. The Public Works Director shall be notified of
this decision immediately. A written report to include equipment down, reason for renting, estimated rental
period, rental company, rental machine identification, rental rate, and estimate of total cost shall be
submitted within 48 hours.
When the Street Superintendent determines that the policv levels of service cannot be Drovided bv citv
forces. he shall reDort to the Public Works Director the followinl! information:
A. Additional time required to provide desired levels of service using just city forces.
B. Additional equipment and/or personnel support required to achieve desired levels of service.
C. Estimated number of hours equipment and/or personnel will be required.
The Public Works Director will then take the followinl! action:
A. Determine availability of contractor equipment.
B. Estimate cost of contracted service required.
C. Determine availability of funds to meet estimated costs.
D. Based on information supplied, the Public Works Director shall determine whether to contract for
additional service or equipment, or accept reduced levels of service.
If contracted service or eQUiDment is secured. the Public Works Director shall Drovide the City
Administrator with a reDort containinll the followinl! information:
A. Purpose of contracting snow plowing/removal.
B. Estimated time and cost of contracted services.
C. Time and date contract began.
In the absence ofthe Public Works Director, the Street Superintendent shall have full authority under this
section and shall communicate any decisions or actions resulting in extraordinary expenditures to the City
Administrator.
S. WORK SCHEDULE
Scheduling of employees is the responsibility ofthe Street Superintendent under the direction ofthe Public
Works Director. When conditions allow, work schedules shall be arranged to keep overtime at a minimum,
with overtime scheduling being approved by the Public Works Director. The Public Works Director shall
notify the City Administrator of any unusual amount of overtime to be performed and the reasons.
6. MINIMUM LEVELS OF SERVICE
The following are minimum levels of service that can be expected. The city will strive to achieve better
results if possible.
FIAOM1NIWordPlllclf'OLlCIE$\SNOW PLOWING POLICY 2005.wpd: 1113105
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Snow and/or ice control may be terminated at any time the Street Superintendent or his designee determine
that rising or falling temperatures, visibility and/or the rate of accumulation make the control unsafe,
ineffective or unnecessary.
Should a subsequent storm occur within the minimum times for service, then such subsequent storm shall
become the storm referred to in this policy.
A. Snow removal and/or sanding operations shall begin when snow accumulation reaches 2" or when
ice or snow pack occur on desil!nated primary snow emereencv streets, and shall continue
periodically throughout the duration of the storm. It is the intention ofthe City to keep these routes
open to traffic, if possible, during a storm; however, it is not the intent to keep them snow or ice free.
B. All designated secondary snow emergency streets shall be open to traffic (two lanes) within eight
(8) hours after the snow storm subsides.
C. All remaining non emergency through streets shall be open to 2-lane traffic within 12 hours after
the snowstorm subsides. Parking lot snow may be piled for removal and removed after snow is
hauled from the Broadway median and all streets are widened curb to curb where possible. The
snow plowing operations in the commuter parking lots shall be started by 4 a.m. whenever weather
conditions allow.
D.
All public streets such as dead ends and cul-de-sacs shall be open to traffic within sixteen (16)
hours after a snowstorm subsides.
E. Downtown Broadway, from 150 feet east of Linn Street to 150 feet east of Cedar Street shall be
plowed to the center median. The Street Superintendent or his designee may elect to plow
downtown streets during evening or early morning hours to avoid traffic and parked vehicles. Other
downtown streets will be plowed outward. City owned parking lots and alleys in blocks 34, 35 and
52 are plowed by 8 a.m. after a 2" accumulation of snow (see Section 12).
(Amended by City Council 011/0/2005)
F. Downtown snow hauling including the halfblock of Walnut south of Broadway, ifnecessary, shall
begin by the next morning after all streets have been plowed and the crews are rested. Hauling shall
not be conducted Friday evening or Saturday evening unless abnormal conditions warrant same.
(Amended by City Council 011/0/2005)
G. Salt and sand operations shall provide bare pavement on driving lanes when conditions allow for all
primary snow emergency routes, skid resistance at school crossings, stop signs and isolated icy areas.
General snowpack on residential streets shall not be sanded.
H. Snow depth at the comers of intersections shall be reduced to 36" or less following other necessary
snow plowing and removal operations. The Street Superintendent or his designee shall have the
authority to determine the scheduling and priority of this function.
1.
Certain county highways within the city are maintained by the city and fall under county maintenance
agreements.
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7. SNOW EMERGENCY ROUTES
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PRIMARY SNOW EMERGENCY ROUTES
CSAH 39 WEST
FROM THE PUBLIC WORKS BUILDING TO CSAH 75 WEST
BROADWA Y
FROM WILLOW STREET TO MEADOW OAK DRIVE
WALNUT STREET
FROM WEST BROADWAY TO 7TH STREET
HART BOULEVARD
FROM MISSISSIPPI SHORES TO WWTP TO CSAH 75 EAST
WASHINGTON STREET
FROM EAST BROADWAY TO 7TH STREET
7TH STREET
FROM WALNUT STREET TO WASHINGTON STREET
6TH STREET
FROM THE FIRE HALL TO TH 25 : INCLUDING FIRE HALL PARKING LOT AND DRIVEWAYS
SCHOOL BOULEVARD
FROM TH 25 TO CSAH 18
. SECONDARY SNOW EMERGENCY ROUTES
ELM STREET
FROM CSAH 39 WEST TO 6TH STREET WEST
6TH STREET WEST
FROM ELM STREET TO THE FIRE HALL
CEDAR STREET
FROM RIVER STREET TO 7TH STREET
3"D STREET
FROM CHESTNUT ST TO WASHINGTON ST
SCHOOL BOULEVARD
FROM TH 25 TO DEEGAN AVENUE ('NCOT or T.II. 25) TO CR 18
DEEGAN A VENUE
FROM SCHOOL BL VD TO COMMUTER PARKING LOT
Cf :nSCA ROAD CAST
mOM T.l1. 25 TO CR 18
CIICLOCA ROAD weST
rROM rARI< rLACC DRIVC TO TII 25
CHELSEA ROAD
. FROM CSAH 18 TO CR 39 WEST
RIVER STREET
FROM THE NSP BALLFIELDS TO THE NURSING HOME ENTRANCE
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OTTER CREEK ROAD
. FROM CSAH 75 TO RIVER STREET WEST
OAKWOOD DRIVE EAST
FROM T.H. 25 TO INCLUDE THE CUL-DE-SAC
8. METHOD OF PLOWING SNOW
Snow will be plowed in a manner so as to minimize traffic obstructions. With the exception ofthat section
of Broadway previously mentioned, the snow will be plowed from the center of the street outward. For
narrow streets or other streets when conditions require, the Street Superintendent or his designee may choose
to plow from one side to the other. Snow shall be plowed and pushed from left to right and discharged on
the edge ofthe street or on adjacent right-of-way without regard for sidewalks and/or driveways. The City
shall not be responsible for plowing snow from any private driveways or sidewalks.
9. HAULING OF SNOW
Where space does not allow for snow to be pushed or piled outside the driving lanes, the city will remove
the snow by hauling. Timing of such hauling shall be at the discretion ofthe Street Superintendent or his
designee. Snow will be windrowed along the south curb on Chelsea Road between Highway 25 and
Sandberg Road and hauled when the windrow reaches 2 feet in height to reduce snow pushed on to the
sidewalk.
.
10. WEATHER CONDITIONS
Snow and ice control operations will be conducted only when weather conditions do not endanger the safety
of employees or equipment, and operations are effective. Factors that may delay snow and ice control
operations include: severe cold, significant winds, limited visibility and rapid accumulation of snow and/or
Ice.
11. DISPATCHING OF EQUIPMENT
Dispatching of equipment shall be determined by the Street Superintendent or his designee. The Street
Superintendent or his designee shall monitor weather conditions and forecasts to aid in dispatch decisions.
Plowing and/or sanding operations may occur during the assigned work shift or on a specific situation call
out. If the specific situation is on a primary snow emergency route, the response shall be as soon as possible
ifworkers and equipment are available and it is more than four hours until a work shift is to begin. Once a
work shift has ended, the Street Superintendent or his designee has the discretion of responding immediately
to other specific situations or waiting, in the case of non-emergencies, until a new work shift begins.
.
For emergency vehicles responding to emergency situations (fire, medical, police) within the city, necessary
workers and equipment will be dispatched as soon as possible. The Street Superintendent or his designee
shall keep the Public Works Director informed of start, progress and end offull scale plowing operations.
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F:\ADMINlWordProc\POLlCIESISNOW PLOWING POLICY 2005.wpd: 1113105
12. PUBLIC PARKING LOTS
. PLOWING TO BEGIN BY 4 A.M.
COMMUTER PARKING LOT
INCLUDING SCHOOL BLVD FROM TH 25 WEST TO DEEGAN AVE
AND DEEGAN AVENUE FROM SCHOOL BLVD TO COMMUTER PARKING LOT
MEADOW OAK PUBLIC PARKING LOT
MAXIMUM LENGTH OF COMMUTER PARKING IS 18 HOURS AND SIGNS HAVE BEEN POSTED
COMMUNITY CENTER PARKING LOTS
WEST AND SOUTH LOTS
PLOWED BY 8 A.M. (ON NORMAL BUSINESS DAYS)
CITY HALL PARKING LOT
HI-WA Y LIQUOR PARKING LOT
DEPUTY REGISTRAR/MOTOR VEHICLE PARKING LOT
BLOCK 34
BY ZOO AND IW 1100M WRIGHT CUSTOM HOME ELECTRONICS, 216 PINE STREET
BLOCK 35
. B[llltJD LOCII JeW[L[RS WALNUT & 3"D STREET PARKING LOT
(Sign lot for 24-hour parking to aid in timely snow removal and other seasonal maintenance)
BLOCK 42
BY KJELLBERG'S CARPET ONE
PLOWED WITH PRIMARY SNOW EMERGENCY ROUTE
FIRE HALL PARKING LOT
PLOWED WITHIN 12 HOURS FOLLOWING SNOW FALL EVENT
PUBLIC LIBRARY PARKING LOT
PUBLIC WORKS MAINTENANCE BUILDING AND OFFICE PARKING LOTS
ANIMAL SHEL TER PARKING LOT (plowed by Sewer/Water Department)
4TH STREET PARK PARKING LOT (plowed by Sewer/Water Department)
EAST BRIDGE AND WEST BRIDGE PARK PARKING LOTS
.
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13. CITY MAINTAINED SIDEWALKS
CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE
EAST BROADWAY
SOUTH SIDE BETWEEN THE ZOO AND BOB'S BARBER SHOP
WEST BROADWAY
SOUTH SIDE FROM 906 BROADWAY TO BROADWAY KWIK STOP
3"0 STREET WEST
NORTH SIDE FROM fLlCKCRS GUYER'S BUILDERS SUPPL Y, 211 PINE ST TO WALNUT
STREET
EAST BROADWAY
SOUTH SIDE FROM PALM STREET TO WASHINGTON STREET
WEST BROADWA Y
ON THE NORTH SIDE FROM CHESTNUT STREET TO LINN STREET WITH THE EXCEPTION OF
TRINITY LUTHERAN CHURCH AT 494 WEST BROADWAY
EAST BROADWA Y
ON THE NORTH SIDE FROM 731 E. BROADWAY TO PALM ST. TO DAYTON ST. WITH THE
EXCEPTION OF KEN'S SERVICE AT 743 E. BROADWAY
LIBRARY
SOUTH SIDE 6TH STREET FROM WALNUT TO LOCUST;
WEST SIDE WALNUT FROM 6TH TO DRIVEWAY
EAST BRIDGE PARK
BITUMINOUS PATHWAY AT THE SLIDING HILL
HI-WA Y LIQUOR
WEST SIDE T.H. 25 FROM 5TH TO 6TH AND NORTH SIDE 6TH FROM T.H. 25 TO INCLUDE SECOND
DRIVEWAY INTO LIQUOR PARKING LOT
INFORMA TION CENTER
SW CORNER ON TH 25 & CSAH 75 TO ALLEY INCLUDING PRIME AMERICA
3"0 STREET EAST
DEPUTY REGISTRAR/PARKING LOT NORTH SIDE FROM MI ROOM WRIGHT CUSTOM HOME
ELECTRONICS, 216 PINE STREET TO CEDAR STREET
3'" STREET WEST
SOUTH SIDE OF 3RO STREET WEST FROM ELM STREET TO MAPLE STREET
RIVER STREET WEST
STEPS AT SOUTH SIDE OF RIVER STREET ON WALNUT STREET
ELM STREET
WEST SIDE FROM GOLF COURSE ROAD TO BROADWAY
CARDINAL HILLS PARK
SIDEWALK RUNNING THROUGH PARK FROM MARTIN DRIVE TO SCHOOL BLVD
CEDAR STREET
EAST SIDE AT RR CROSSING
WALNUT STREET
EAST SIDE PARKING LOT, ALLEY TO 3RO STREET,
FROM WELLS FARGO DRIVEWAY TO RR TRACKS
F:\AOMIMWon:lPrnclPOLlCIESISNOW PLOWING POLICY 2005WJX1: l1f3JOS
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CLEARED WITHIN 24 HOURS OF THE END OF A STORM EVENT AS PER CITY ORDINANCE
WASHINGTON STREET
EAST SIDE FROM RR CROSSING TO 7TH STREET
MINNESOTA STREET
EAST SIDE AT OLD 7TH STREET AND NEW 7TH STREET (John /0 check and see if/his was sold)
WEST BROADWA Y
NORTH SIDE AT 111 WEST BROADWAY
COMMUTER PARKING LOT
BUS SHELTER AND SIDEWALK
MEADOW OAK A VENUE
ADJOINING FREEWAY FIELDS
COMMUNITY CENTER
WEST SIDE OF WALNUT STREET FROM RR CROSSING TO 6TH STREET
AND NORTH SIDE OF 6TH STREET FROM WALNUT STREET TO FIRE HALL
GROVELAND PARK
SAVANNAH & INNSBROOKALONG PARK
Sidewalks Cleared With City Assistance:
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1.)
South side of Broadway from the Broadway Kwik Stop to and including the Peterson
Grimsmo Chapel at 250 East Broadway, and the North side of West and East Broadway from
Linn Street to Palm Street including Trinity Lutheran Church at 449 West Broadway. Also
the north side of East Broadway in front of731 and 743 East Broadway near Washington
Street. The City will make one (I) pass with a snow blower each time its snow blower is
used on the adjacent West and East Broadway sidewalks. The City will not broom or apply
sand/salt to this sidewalk in the commercial area.
2.) Sidewalks on the east and west sides of Highway 25 from River Street to Oakwood Drive:
The city will assist Mn/DOT when they request, by providing one (1) operator or one (1)
driver and a 12-cubic yard dump truck to help remove snow from sidewalks put there by
MnlDOT plows.
14. CITY MAINT AINED PATHWAYS
.
CHELSEA ROAD
SOUTH SIDE FROM SANDBERG TO INNSBROOK
CSAH 75
FROM WEST RIVER STREET TO PINEWOOD ELEMENTARY
CSAH 75
FROM MONTI MIDDLE SCHOOL AT THE HOSPITAL SIGNAL LIGHTS TO MEADOW OAK AVE
SCHOOL BOULEVARD
FROM CR 117 EDMONSON A VENUE TO CR 18 EXCEPT SOUTH SIDE FROM FALLON TO
CARDINAL HILLS PARK
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TH25
.
EAST SIDE FROM KJELLBERG'S TO OAK WOOD DRIVE
SCHOOL BOULEVARD
NORTH SIDE FROM EDMONSON AVE TO T.H. 25
SCHOOL BOULEVARD
NORTH SIDE FROM TH 25 TO DEEGAN AVENUE
2881 ,'SLTCi\ I~ T/ n./A~,' SYSTer", },\'OLUD.',\'O " 94 f'CDCSTR:A,\' DR/DOC
mOM OOAII 75, GOUTII TO COIIOOL BLVD TO TIIC CACT TIIRU MCADOW OAI( TO MCADOW
OAI( DI1IVC 'NOTE: NOT THIS YEAR DUE TO CONSTRUCTION
MEADOW OAK
FROM MEADOW OAK AVENUE TO MEADOW OAK DRIVE
The Pathways shall be cleared to a min. width of6' within 36 hours of the end of any snow event with snow
accumulation of Yz" or more on the pathway. Work on the pathways immediately adjacent to major
highways or thorough fairs will not begin until the adjacent roadway is plowed and widened. Pathways shall
be blown clear and/or broomed as necessary to provide a surface deemed safe for pedestrian traffic. It is
expected that the bituminous surface shall be visible in many areas along the pathway. Pathways designated
for snow removal which are used for student pedestrian travel to and from the schools shall be cleared within
24 hours of the end of a snow event provided any immediate adjacent major roadway is cleared and widened
first.
(Amended by City Council 01/10/2005)
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15.
CITY MAINTAINED SKATING RINKS
4TH STREET PARK
(2) HOCKEY RINKS
One of the hockey rinks is used for general skating now
WEST BRIDGE PARK
(1) GENERAL SKATING RINK
Within 36 hours of the end of any snow event with an accumulation of more than I" of snow, all three rinks
shall be plowed or blown clear and then broomed. All snow shall be removed from within the hockey rink
area and no accumulations of snow should be left around the inside ofthe boards. Care should be used not
to throw or pile snow on walkways. For any event between one-tenth of an inch to an inch of snow, all futtr
three rinks shall be broomed within 36 hours after the end of the snow event. Again, accumulation or ridges
of snow around the inside ofthe hockey boards must be removed. (Amended by City Council 01/1012005)
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16. DAMAGE TO PERSONAL PROPERTIES
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Only those mailboxes or other personal properties which are installed properly and allowed by city ordinance
to be on the boulevard and are damaged bv actual contact with city equipment, will be considered for
compensation at city expense. Compensation for mailboxes and posts shall be for materials only. Damage
17. PLOWING OF PRIVATE PROPERTY
to trees, shrubbery and other landscaping will not be considered for compensation unless located beyond the
boulevard or private property. The city will re-seed plow disturbed areas of the boulevard in the summer
months when staffing and workload permits.
.
Damage to personal vehicles will be considered only if they are legally parked and only if physically
contacted by equipment.
Unless there is direct benefit to city operations or unless emergency vehicles need access, there shall be
no plowing of private property with city equipment.
18. REVIEW OF POLICY
The city will keep on file comments and complaints received regarding this policy. This policy will be
reviewed periodically. Any review will consider comments or complaints received since the last review.
19. WINTER PARKING REGULATIONS
The Wright County Sheriffs Department will rigorously enforce portions of the parking ordinances
beginning November 15 through April 15, as follows:
.
TITLE 9, CHAPTER 1 SECTION 2:
Parking and stopping: It shall be unlawful for the owner and/or driver of a motor vehicle to stop, stand, or
park the said vehicle in any of the following places, except when necessary to avoid conflict with other
traffic or in compliance with the directions of a peace officer or traffic control devices:
On any street orroadway between the hours oftwo o'clock (2:00) a.m. and six o'clock (6:00)
a.m. from November 15 through April 15, except physicians on emergency calls.
TITLE 9, CHAPTER 1, SECTION 8:
Parking in regard to snow plowing and/or removal: After a snowfall, all streets in the city of Monticello
shall be cleared of all motor vehicles and parts thereof for the purposes of snow plowing and/or removal
until all streets are plowed.
Any motor vehicle or parts thereof left on any street or boulevard in the city of Monticello in such a way as
to impede the performance ofthe city and/or state snowplow shall be dealt with under the Penalty Code No.
1-4-1. (We need to get a clarification of what this penalty is)
20. WINTER SIDEWALK PATHWAY/SNOWMOBILE REGULATIONS
The Wright County Sheriffs Department will rigorously enforce portions of the city ordinance in regard
to use of the sidewalks/pathways by snowmobiles, ATV'S and other motorized vehicles.
.
TITLE 6, CHAPTER 5, SECTION 2:
- PAGE 10 OF 11-
f:\ADMIN\WoI'llProclPOLtCIES\SNOW PLOWING POLlCY 2005.wpd' 11fa!05
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Restrictions: It is unlawful for any person to operate a snowmobile:
On any sidewalks or pathways in the city of Monticello provided for pedestrian and/or
bicycle travel.
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-PAGE110F11-
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Council Agenda: 12/12/05
11.
Consideration of salarv schedule adiustmeuts based on comparative data.(JO)
A. REFERENCE AND BACKGROUND:
City Council has requested comparative data on salaries for cities in to see if the Monticello pay scale
is competitive with the marketplace. This request resulted from issues relating to the City's ability to
hire and retain employees within the boundaries ofthe current pay equity structure. Indicators
showing that the entire pay scale may need to shift are as follows.
. In order to attract candidates to accept a position, the City has needed to offer starting pay at
steps significantly higher than the entry level step. Positions filled high in the pay scale for
the position included Chief Building Official, Building Inspector, City Engineer, Construction
Observer, Assistant to Community Development Director.
. The actual City Engineer pay that was accepted by the winning candidate exceeded the
amount identified in the highest step in our pay equity plan thus creating a problem for pay
equity compliance.
. The City has lost public works employees to other cities and has had trouble attracting
qualified candidates to fill the openings.
In 2004 the City Pay Equity plan was certified by the state as acceptable so the problem is not relating
to disparity of pay between positions.
Salarv Survev
Susan Hanson assisted in collecting data on certain positions commonly in place in other
communities. The job descriptions for these positions are relatively consistent across communities so
they represent a fairly good indicator or relative pay between cities. The positions selected for
comparison include City Administrator, Chief Building Official, Public Works Director, Liquor Store
manager, City Clerk and Street Superintendent. Cities selected for comparison included Buffalo,
Cambridge, Forest Lake, Elk River, Otsego, Saint Michael and the proposed salary schedule for Big
Lake in 2006. In sum, it appears that the top end of the Monticello salary structure is lower than the
average. At Step 6 which can be achieved in 4.5 years the Monticello salary structure is 89% ofthe
average. At Step 7 which can be achieved after an additional 3 years, the City salary is about 93% of
the average. It is presumed that a major reason why this disparity has occurred is due to the
cumulative affect of annual cost ofliving adjustments set at levels consistently less than what other
cities have granted.
B. STAFF RECOMMENDATION:
In order to remain competitive with the market place and word toward resolving issues noted above,
the following course of action is recommended.
1. Provide a standard cost ofliving increase.
dO,,",
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Council Agenda: 12112/05
2.
Provide and additional increase in an effort to keep pace or catch-up to the market. If Council
adjusts pay to a point equal to the average for the cities listed, it is likely that the problems
listed above would be diminished or resolved. Increasing the salary structure in an amount
less than that may not have the desired affect.
3. Readjust step program so that step 7 can be achieved sooner or remove step 7 and shift the top
pay to step 6.
The City has had a history of good compliance with pay equity standards along with providing a
competitive salary structure. It is evident however that the City pay scale has been slipping relative to
the marketplace as noted above. Ifit is the goal of the City Council to continue to provide the service
that citizens have come to expect then it is important to develop a pay program that keeps and attracts
capable employees. Moreover, in this time of rapid growth and potential staff turnover in the next
few years, it is very important to retain trained staff familiar with the community. Establishing a
competitive pay scale will help achieve this goal. It appears that an adjustment above the cost of
living adjustment is needed to accomplish this goal.
D. SUPPORTING DATA:
Table showing salaries by Community.
;")01
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Council Agenda: 12/12/05
indicates that their adjustments would also take effect on their renewal date of April 1, 2006
and would reflect adjustments to the pay scale adopted by the Council. Because of comparable
worth reporting requirements, we have always tried to keep union and non-union wages on a
similar scale to avoid any violations of the comparable worth law, which could result in
penalties being assessed against the City if we were out of compliance. The last time we
reported our comparable worth information we met all of the requirements and were considered
in compliance.
B.
AL TERN A TIVE ACTIONS:
1. Council could establish a cost of living adjustment for the wage scales that would apply
for non-union employees that is comparable to the US CPI index increases of 4.3% to
4.7%.
2. Council could establish a cost ofliving adjustment for wage scales that would apply to
non-union employees that is comparable to the Mpls-St. Paul CPI index through June of
2005 of between 3.1 % and 3.2%.
3. Council could establish a cost ofliving adjustment for 2006 wages based on some other
factor to be determined.
4.
Council could decide not to establish any increases at this time until information on a
salary survey is received from consultant.
C. STAFF RECOMMENDATION:
Since the Council has typically adjusted the wage scales based on cost of living information, it
is recommended that a percentage increase be established even before the salary survey
information has been completed by our consultant. The salary survey will likely help the
Council analyze where positions need to be adj usted to reflect various market conditions if
there are any pay inequities that currently exist but a general cost of living increase would still
seem appropriate just because of general inflationary reasons. It is very likely that the Mpls-St.
Paul CPI index will show an annual increase closer to the 4% range once this information is
available in early February and it would be my recommendation that an adjustment be
considered in the 4% range.
D. SUPPORTING DATA:
Prior years salary schedule adjustments.
d,C'--\
Council Agenda: 12/12/05
.
10.
Salary Schedule Adiustments for 2006. (RW)
A. REFERENCE AND BACKGROUND:
The Council is asked to consider implementing adjustment to the salary schedule for all non-
union employees for the year 2006 to reflect changes in the consumer price index (CPI). The
Council has annually reviewed the salary schedule and made adjustments in order to help retain
the City's pay relationship to market and with Monday nights meeting being the last meeting
scheduled for this year, an increase approved at this meeting would allow for implementation of
a new schedule by the first payroll period in January.
As part of the 2006 budget, I had included an additional 4% in the salary categories for each
department to allow for potential cost of living adjustments. In addition, funds were included
for step increases that would be appropriate according to our pay schedule and also funds were
allowed where salary adjustments were necessary to keep our pay system in compliance with
the comparable worth law and to be competitive with other communities. What the Council is
asked to consider tonight concerns the basic adjustment of our dollar schedule to reflect current
increases in the CPI index.
.
In the past, the Council has used the consumer price index as a measurement of the inflationary
rate. Minnesota Department of Economic Security provides information on the consumer
price index for both the US and Mpls-St. Paul area. Normally the CPI for either arc very
similar percentage wise, but occasionally there can be di fferences between the two percentages
because the Mpls-St. Paul index is only calculated twice a year and the last calculation was only
through June of 2005 while the US CPI index is updated on a monthly basis. The latest
information I could obtain indicates that the consumer price index for the US on an October to
October basis shows an increase of between 4.3% to 4.7%. The differences relate to an index
for what is termed urban workers -vs- clerical workers.
The CPI for Mpls-St. Paul area through June 2005 (June 2004 to June 2005) shows a 3.1 % to
3.2% increase. As you can see, there is a difference between the US average and the Mpls-St.
Paul index because of the different time frames used to compile the staristics and my
assumption is that energy and fuel prices have increased since the summer because of
hurricanes which arc not yet reflected in the Mpls-St. Paul index, but are reflected in the
national CPI.
.
As the Council is aware, an updated salary survey study has been requested to be completed by
Susan Hanson of Frank Madden & Associates a few months ago. To date this information has
not been received by City staff to see what effect that may have on various positions within the
City and whether that is at a point where it also includes new updated CPI inflation information.
Since this information is not available at the time this item is being prepared, the request would
be for the Council to consider basic adjustments in the entire salary schedule related to CPI
increases, and then address separately any items related to the salary survey in the future.
As a reminder. any increases to the salary schedule adopted by the Council would only affect
non-union employees as of 1-1-06. The union contract that was renewed April 1,2005
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PREVIOUS YEARS' SALARY SCHEDULE
ADJUSTMENTS
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For Year: Reported CPI Increase Council Ad.iustments
1993 3.2% 2.5%
1994 3.7 to 3.8% 3.5%
1995 2.9 to 3.1% 2.5%
1996 2.7% 2.7%
1997 3.1 to 3.3% 3.1%
1998 2.7% 3%
1999 1.5% 2.5%
2000 2.6% to 2.7% 3.00/0
2001 3.4% to 4.2% 3.0%
2002 2.1%t04.2% 3.5%
2003 2.0% to 2.3% 3.0%
2004 1.3% to 2.0% 3.0%
2005 2.7% to 3.2% 2.7%
2006 3.1% to 4.7%
.
DAWNNVOR D\RICK\PRIORYR,AOJ:
Council Agenda: 12/12/05
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12.
Consideration of amendments to contract for orivate develooment on sale of orooertv in
Jefferson Commons - COry Kinl!bav. (RW)
A. REFERENCE AND BACKGROUND:
Council is asked to consider amending the development agreement that the City entered into
with Mr. Cory Kingbay for the purchase of approximately 7.5 acres of land within the Jefferson
Commons plat. This development agreement/purchase agreement covers a 7.5 acre parcel of
land that wraps around the current Muller Theater property and lies just north of the theater
complex.
The purchase agreement was entered into with Mr. Kingbay on May 26, 2005 at which time a
$20,000 escrow deposit was submitted. The development contract provided for the closing on
at least 1/3 of this property (2.5 acres) within 120 days of signing the purchase agreement and
also required that Mr. Kingbay begin development of at least a 6,000 sq. ft. one level steel and
masonry restaurant facility meeting City construction standards by September 26, 2005. Mr.
Kingbay was unable to meet these deadlines and as such, has asked for an extension of 3-6
months in order to begin the development on this property. This is similar to a request that was
recently approved by the Council regarding property that was sold to Mike Krutzig along
Highway 25.
.
Like Mr. Krutzig, Mr. Kingbay has created some concept plans for developing the entire parcel
into a restaurant site and strip center, but has been unable to firm up enough lease commitments
to begin construction at this time. When Mr. Kingbay originally received Council approval to
purchase the property, he had anticipated that the School Boulevard Extension would have been
completed earlier this summer, but the road was just recently opened for traffic. He indicated
that he had a number of tenants that were very interested in the property but it was difficult to
get commitments when streets and utilities were not yet completed.
In addition to the first closing that was to have taken place September 26th, the agreement also
calls for Mr. Kingbay to complete the purchase of the balance of the property (5 acres) within
one year of the first closing date, or by September 26,2006. Although Mr. Kingbay hasn't
asked for an extension on that phase of the development, it is likely that he may be seeking
additional time to complete the balance of his project if it is taking longer to do the first phase
(restaurant site).
.
In regards to Mr. Kingbay's request for an extension, I have also been contacted by Mike
Muller, owner of Muller Theater property, who is interested in trying to acquire a small corner
of the property in question for an expansion to his theater building. The amount of area he
would like to acquire to add his large 600 seat screen would be in the area of 15,000 to 18,000
square feet. I mention this at this time in that in reviewing the concept plan that 'VIr. Kingbay
has prepared for his entire site, it does appear that this small area on the west side of the
property could be added to the theater site without disrupting the development of the balance of
the property. Although I have not discussed this in any detail with Mr. Kingbay, the Council
may want to discuss deleting a small portion of the property from Mr. Kingbay in exchange for
granting additional time for him to develop his property.
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Council Agenda - 12/12/2005
13.
Review ofbiosolids manufacturers presentations and consideration offurther research.
(J.S.) (B.B.)
A.
REFERENCE AND BACKGROUND:
With the City Council's directive to research several types of biosolids drying equipment, the
biosolids review committee, with the assistance of Bob Brown from Bolton & Menk, Inc., moved
forward with that task. In order to determine the most applicable biosolids drying process and
manufacturer for the City of Monticello, biosolids drying manufacturers with "some" experience in
municipal biosolids drying, were requested to provide a presentation on their process and equipment
to the review committee. The review committee consisted of the following members, Rick
Wolfsteller, City Administrator, John Simola, Public Works Director, Tom Perrault, City Council
Member, Bruce Westby, City Engineer, and Chuck Keyes, Manager, WWTP. City Council Member
Brian Stumpf served as an alternate.
Six biosolids drying manufacturers provided presentations over the course of two days. A copy of
the presentation materials is attached for your review. Evaluation criteria were developed to assist
in the analysis of the biosolids drying process and the manufacturers (see attached list of items to be
considered). A summary table (see attached evaluation criteria) ofthe evaluation criteria along with
the various biosolids drying manufacturers information is attached for your review.
Based on information obtained from the biosolids drying manufacturers, as well as discussions that
were held among the Biosolids Drying Review Committee, three manufacturers are recommended
to continue for the next phase of the evaluation process. The three manufacturers selected are
Kruger, U.S. Filter, and Komline-Sanderson. The next evaluation selection phase will consist ofthe
following items:
1. Making site visits to biosolids drying installations.
2. Calling to discuss operating issues with selected operators from facilities.
3. Requesting additional information on equipment and manufacturers.
4. Requesting preliminary layouts of the biosolids drying equipment and associated equipment.
5. Requesting further refinements on capital and operational costs for the drying process from
each of the three manufacturers.
After the completion of the next evaluation phase the committee will recommend the biosolids
drying equipment manufacturers for the base bid. There may be one, two or all three manufacturers
may be included. The time schedule for the completion of this phase of the evaluation process is
February 2006. The obj ective is to have design and bidding processes completed so that the bids can
be returned and construction can be initiated by summer of 2006.
The cost to perform onsite visits (within the USA only) to the Paragould Arkansas Facility
(Komline-Sanderson) and Newport, TN/London, TN (U.S. Filter) would be approximately $1,200
per person, which includes airline tickets, hotels, meals and transportation. The trips would be from
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.
.
Council Agenda - 12/12/2005
Tuesday evening through Friday morning. The Kruger drying equipment will be reviewed at the
SMSC Wastewater Treatment Facility in Mystic Lake. This equipment will not be able to be
observed in operation. The only way to observe this equipment in operation would be to make a trip
to Europe. Representatives of Bolton & Menk, Inc. are planning on traveling to the Kruger
Manufacturing Facility in Cary, NC at no expense to the City of Monti cello and report back on the
facility, its staffing and its capabilities at a later date.
B. ALTERNATIVE ACTIONS:
1. The first alternative would be to authorize Bob Brown from Bolton & Menk, Inc. and
representatives of the Biosolids Review Committee to continue evaluating the biosolids
drying manufacturers and their equipment until a report can be presented to the City Council
with a recommendation for those to base bid the project. This alternative would allow Bob
Brown and three committee members to visit the Arkansas and Tennessee locations and
observe those manufacturers' equipment in operation and discuss operation with staff
members from those communities.
2. The second alternative would be to proceed as outlined in the above agenda packet; however,
to either add or remove individuals from the trips to see the operating facilities.
C.
STAFF RECOMMENDATION:
It is the recommendation ofthe Biosolids Review Committee that the City Council authorize us to
move forward with our research and study as outlined in alternative # 1. I would suggest, however,
prior to the Kruger drying equipment be placed as a base bid that at least two direct representatives
of the City of Monticello view that equipment in operation and discuss those operations with
individuals actually responsible for the ongoing operation and upkeep of that equipment.
D. SUPPORTING DATA:
Included in the supporting data are the power point presentations from each one of the six
manufacturers. In addition, there is a short list of 17 items to be considered in evaluating and
selecting a drying process manufacturer. This list will more than likely be added to during upcoming
review committee meetings. Also enclosed in the supporting data is a copy ofthe evaluation criteria
summary from all six manufacturers.
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B.
Council Agenda: 12/12/05
14
Review status of Kiellber!! West !!arba!!e pickup a!!reement. (RW)
A. REFERENCE AND BACKGROUND:
The purpose of this item is to review with the Council the status of an agreement that was
established by the Council January 12,2004 that allowed Kjellberg's Inc. Mobile Home Park to
continue using their own contracted commercial garbage hauler until the end of this year
(12/31/05). Beginning January 1 ", the City of Monticello was to begin garbage/refuse
collection services in the mobile home park with the cost billed to Kjellberg's Inc. based on the
City's current rate in effect.
As will be explained by our City Attorney, Tom Scott, an actual agreement was never executed
by Kjellberg's Inc., but the City's ordinance is still in effect that requires all commercial
residential properties to use the City's hauler rather than separately contract for their own
disposal. This is similar to what service is provided by the City for all other commercial
residential properties such as numerous apartment buildings, assisted living facilities and River
Terrace mobile home park. At this time, Kjellberg's West Mobile Home Park is the only
establishment classified as commercial residential that is not following the City's ordinance and
the Council is asked to provide direction on how we should proceed with enforcement.
Enclosed with the agenda is a copy of the agenda item from January 12, 2004 along with the
COLmcil minutes from that meeting and a copy of the agreement that was prepared as a result of
that meeting. Our City Attorney has indicated that he will be prepared to discuss this matter
with the Council at Monday nights meeting and no additional information is available from
their office at this time.
ALTERNATIVE ACTIONS:
The same alternatives are available for discussion that are listed in the Council agenda package
dated January 12,2004.
C. SUPPORTING DATA:
Copy of agreement
Council Minutes
Agenda Item
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.
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AGREEMENT REGARDING
GARBAGE COLLECTION SERVICES
THIS AGREEMENT made and entered into by and between KJELLBERG'S INC.,
hereinafter referred to as "Kjellberg", and CITY OF MONTICELLO, hereinafter referred to as
the "City."
WITNESSETH:
WHEREAS, property owned by Kjellberg was annexed into the City effective in
February 2003, and
WHEREAS, on January 1, 2003, Kjellberg entered into a contract with Waste
Management of Minnesota, Inc. for the collection of garbage from its mobile home park for a
three year term, and
WHEREAS, the City Code requires Kjellberg to use and pay for the garbage collection
services provided by the City, and
WHEREAS, the City, in cooperation with Kjellberg is willing to allow Kjellberg to
complete its existing contract with Waste Management on the condition that Kjellberg agrees to
use and pay for the garbage collection services provided by the City commencing January 1,
2006,
NOW THEREFORE, in consideration of these facts, the parties hereto agree as follows:
SECTION 1: The City hereby allows and'permits Kjellberg to complete its existing
contract with Waste Management dated January 1, 2003 and terminating December 31,2005.
SECTION 2: For the period January 1,2003 to December 31, 2005 the City exempts
Kjellberg from the requirements of the City Code compelling the use of the garbage collection
services provided by the City for the west portion of Kjellberg's mobile home park only.
SECTION 2: Kjellberg agrees it will not extend its existing contract to new areas or
property, or renew or enter into a new contract for garbage services, without prior written
authorization from the City.
SECTION 3: Kjellberg agrees that commencing January 1, 2006 it will use and pay for
the garbage collection services provided by the City.
110703
;)11p
. SECTION 4: Kjellberg agrees to pay $400.00 for recycling bins already delivered to
Kjellberg by the City and $900.00 towards City fees incurred in its attempts to collect garbage
from the Kjellberg Property.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
by their proper officials thereunto duIy authorized as the dates below indicated.
EXECUTED this _ day of
,2004.
KJELLBERG'S INC.
By: Signature:
Printed Name:
Title:
.
EXECUTED this _ day of
,2004.
CITY OF MONTICELLO
By:
Bruce Thielen, Mayor
By:
. Rick Wolfsteller, City Administrator
.
110703
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Council Minutes - l/12/04
ROBBIE SMITH MOVED TO APPROVE THE APPOINTl'vIENTS FOR 2004. GLEN
POSUST A SECONTIED THE MOTION. MOTION CARRIED UNANIMOUSLY
10.
Consideration of request bv Kirk Kiellberg to be excluded from organized garbage
collection as residential.
Matt Brokl, City Attorney, provided background on this agenda item which relates to a dispute
regarding garbage service to the Kjellberg West Mobile Home Park which was recently annexed
into the City. The City was approached.by the property owner regarding the service and the fact
that the mobile home park has a contract providing the same service but at less cost. They also
object to being classified has residential/commercial instead of commercial. If they were
classified as commercial they would be able to contract independently for garbage service. At
the present time the property owner has not allowed the City's hauler onto the site to collect
garbage. The City Attorney and Mayor have met with the property owner on this issue.
Kirk Kjellberg spoke to the Council and stated the mobile home park is an unique situation in
that there are no public streets in the park and the park is an enclosed community_ Since the
City's contract with Onyx was in place before their property was annexed into the City the
mobile home park is not covered by it. John Simola stated that City ordinance provides that
garbage collection is provided to all properties within the City limits regardless of when the
property comes into the City_ Kirk Kjellberg stated that the mobile home park has provided
economical housing for 40 years and he felt that being able to contract separately for garbage
collection was more cost effective for the residents ofthe trailer park. Being classified as
residential/commercial under the City's classification would mean that the mobile home park
residents would have higher garbage charges than if the mobile home park continued under its
contract with the present hauler. The mobile home park would like to be treated as a commercial
enterprise and be allowed to contract for their garbage collection services.
Mayor Thielen asked Mr. Kjellberg for his response to the staffs recommendation which was to
allow the Kjellberg West Mobile Home Park to complete their contract with the present hauler
which expires on December 31, 2005. Mr. Kjellberg stated that he would like to have this looked
at by his attorney before committing to it. Brian Stumpf stated he had some reservations about
having the mobile home park designated as commercial and the precedent that might set. Kirk
Kjellberg stated that the Council should consider whether Onyx had the right to bill for collection
when they did not pick up any garbage at the park. John Simola stated that Onyx has been on
the mobile home property each collection day but no cans had been .set out. Robbie Smith asked
if the mobile home park designation was changed, what impact would that have. John Simola
replied that he thought it would have snowball effect with other properties like apartments and
town homes also requesting the commercial designation.
BRl.A.N STUMPF MOVED TO ALLOW THE KJELLBERG WEST MOBILE HOME PARK
TO CONTINUE THEIR PRESENT CONTRACT WITH THEIR GARBAGE HAULER UNTIL
DECEl'villER 3 l, 2005.
Gien Posusta stated that he had a concern with the City providing recycling services to the
4
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Council Minutes - 1/12/04
mobile home park at no charge. John Simola noted the recycling charges are $1.87/per
month/per unit. Kirk Kjellberg questioned whether the recycling was monitored. It was
suggested that as part of the motion, Kirk Kjellberg and the staff meet to negotiate the numbers
and then report back to the Council. Matt Brokl clarified that the Council motion maintains the
status quo put in place until the negotiations are completed.
ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNi\NIMOUSL Y
II. Consideration of hirin2 additional Ooerator/Mechanic for the Public Works Department.
John Simola provided background on this agenda item noting that in the 2004 budget there were
nmds set aside for a full-time position in the Public Works Department for \12 year. John Simola
stated that because of medical leaves affecting a couple of Public Works employees they had to
hire a temporary person to help with the work load. The Public Works Department would like
to move up the advertising for this position from July to February. The Public Works
Department would look at reducing capital outlays in an amount equal to the extra months of the
labor cost for this position
Bruce Thielen expressed his concern about how the item was presented. He felt this request
should have gone to the Personnel Committee for review and then forwarded to the Council. He
felt that the way it was presented did not seem to provide an equal opportunity to all. Glen
Posusta felt if the temporary employee was doing a good job and submitted his application for
the position, he saw no reason why that temporary employee should not be considered for the
position John Simola stated that all he was requesting was that the Council allow him to
advertise for this position earlier in 2004.
BRUCE THIELEN MOVED TO REFER THE HIRING OF AN ADDITIONAL
OPERA.TORlMECHANIC FOR THE PUBLIC WORKS DEPARTMENT TO THE
PERSONNEL COMMITTEE AND HAVE THE PERSONNEL COMMITTEE MAKE A
RECOMMENDATION TO THE COUNCIL. ROGER CARLSON SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY
Brian Stumpf asked if there was a deadline for the Personnel Committee to make their
recommendation to the City Council. Bruce Thielen said the Personnel Committee would meet
when the City Administrator returned from vacation and prior to the next regular Council
meeting
12.
Consideration of adootin2 amendment to Comnrehensive Plan eliminatinl;:: or modifvin2
zero setback reQuirements at the intersection of Broadwav and Pine Street (Block 52)
It was noted that there was ajoint meeting of the various boards and commissions of the City to
discuss the proposed amendment to the Downtown Revitalization Plan to accommodate the
possible development of the site for a Walgreens store.. JefTO'Neill updated the Council on the
agenda item and provided some additional information and sketches on a Walgreens store located
in the Maplewood/St. Paul area.
5
2_ICj
.
.
.
Council Agenda - 1/12/04
10.
Kiellberg Mobile Home Park: Garbage Collection
A.
Reference And Background:
A dispute has arisen between the owners of the Kjellberg Mobile Home Park (hereinafter
Kjellberg's Inc.,") and the City concerning garbage collection and the City's assessment of
garbage collection costs against the park property. Kjellberg's Inc informed the City they have a
separate contract for collection of garbage with Waste Management for collection from the west
side of the park only. Kjellberg's Inc. also informed the City that Onyx, the City's hauler, may
not enter onto the west side park property to collect garbage. However, Onyx is allowed onto the
property to collect recyclables. The City has informed Kjellberg's Inc that they must use the
City's hauler as set forth in the City's Ordinances. The City also informed them that refusal to
use the service will not relieve them of their obligation to pay for the collection efforts of Onyx
that are going unused at the rate of $3.34 per unit per month.
Kirk Kjellberg contacted the City to set up a meeting with the Mayor and the City Attorney to
discuss the situation. Mr. Kjellberg presented a proposal that the City consider amending its
ordinances to allow the mobile home park to contract directly for waste services, rather than use
the City's contractor.
The City has a policy and ordinance that requires residents to use the City's assigned garbage
and recycling collector. Commercial enterprises are exempt and may contract directly with a
garbage hauler of their own choosing. Under the City Code, the Mobile Home Park is
considered to be "commercial residential" rather than strictly commercial. This distinction has
been upheld in COlui in a previous dispute between Kjellberg's Inc. and the City.
At the time of the annexation of the west side of the mobile home park, Kjellberg's Inc. entered
into an agreement or contract with Waste Management for a 36 month period. The agreement
calls for collection at a rate of approximately $6.64 per unit per month as compared to the City's
charged rate of $9.45 per unit per month (The city additionally incurs a recycling charge of $1.87
per unit per month that is not billed to Kjellberg's Inc.). The agreement expires December 31,
200S.
Ordinance Provisions:
7-6-9: GARBAGE/REFUSE SERVICE RATES: The City operates an organized garbage
collection and disposal program for all residential properties within the city of Monticello under
the authority of Minnesota State Statute 433. The City hereby establishes a service charge for
garbage/refuse collection and related services for all commercial residential property within the
city of Monticello. Commercial residential shall be all mobile homes located on rented lots
or land in mobile home parks and multiple housing units, four-plex and above.
(A) A service charge for garbagelrefuse collection, disposal. and container rental
provided to commercial residential units within the city shall be billed at the
109844
lJ-d U
Council Agenda - 1/12/04
rates as established by City Council. Non-commercial residential property, considered all single
family through triplex, whether rented or not. shall not be billed directly for garbage/refuse
service but must not place recyclables in the garbage or the garbagelrefuse may be left at
curbside until the recyclables are removed. Recyclables are considered those materials recycled
with the City's Recycling Plan. Recycling services are provided for all residential units in the
city of Monticello as per the City's requirements under the City of Monticello Recycling Plan
approved and adopted by the City Council on February 13, 1989. including any amendments
thereto .
.
B. Discussion and Considerations:
1. A change to allow any independent haulers could result in increased traffic by
haulers on city streets.
2. A reduction in the number of collection points from the City's current hauler
could result in an increase in the' cost to each remaining resident.
3. A change for one mobile home park may necessitate changes for all mobile home
parks in the city now or in the future.
4. An ordinance change for mobile home parks may necessitate a change for
apartments or other high density residential/commercial developments in the city.
5. A change to garbage collection may impact the collection of recyclables.
C. Alternative Actions:
· \pi'
0~
cP
4.
2.
Enforce the existing ordinance and require the entire Mobile Home Park to use
the City's waste hauler.
Amend the City Code to define mobile home parks as strictly "commercial", thus
allowing the entire Mobile Home Park to contract for collection directly with a
hauler of their choice.
Amend the City Code to define all high density developments (mobile home parks
and apartment buildings) as strictly "commercia]" thus allowing them to contract
for collection directly with a hauler of their choice.
Enter into an agreement with Kjellberg's Inc. to allow them to complete their
obligations under their existing contract which expires on December 31,2005, at
which time the entire Mobile Home Park must use the City's hauler. Terms of the
Agreement would require Kjellberg's to pay all Onyx costs to date (they have
been billed through November). Kjellberg's would also pay $8.00 per unit for
recycle bin costs. The City would continue to provide recycling services to the
units without cost.
o
o.
D, Staff Recommendation:
Enter into an agreement with Kjellberg's Inc. to allow them to complete their obligations LU1der
their existing contract which expires on December 31. 2005. at which time the entire Mobile
Home Park must use the City's hauler. Tenns of the Agreement would require Kjellberg's to
pay all Onyx costs to date (they have been billed throngh November). Kjellberg's would also
pay $8.00 per unit for recycle bin costs. The City would continue to provide recycling services
to the units without cost.
.
109844
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December 7, 2005
BRIAN C. SOUTHWELL, LTD.
Attorney-at-Law
Suite 500
701 Fourth Avenue South
Minneapolis, Minnesota 55415
Telephone: (612) 337-9573
Fax: (612) 337-9574
Mr. Soren Mattick
Campbell Knutson
13 80 Corporate Center Curve, #317
Eagan, MN 55121
Re: Kjellberg Mobile Home Park
garbage collection service
Dear Mr. Mattick:
Pursuant to our telephone conversation I have contacted my client
regarding its position on the City's garbage collection within his mobile
home park. My client is not in agreement that the City's contractor
should provide the service to the park. The City's contractor is
approximately $600.00 per month more expensive than privately
contracted haulers. Further, my client provides all utility services to its
residences within the park. My client is responsible for street lighting,
maintenance and plowing. The city incurs no expense for streets which
the garbage trucks may damage over the course of time. Therefore, my
client believes that garbage, like other utilities, should be controlled by
the park.
I am available for further discussion of this matter.
BCS:ab
cc: client
~
~.~
rian C. Southwell
d&~
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Council Agenda: 12/12/05
15.
Consideration of Auurovinl! Trnnk Fee Increase for 2006 (Citv of Monticello
Proiect No. 2005-09C) (WSB)
A. REFERENCE AND BACKGROUND:
The City Council previously reviewed information related to the adjustment of the trunk
fees for sanitary sewer, water main, storm sewer, and the sewer access charge (SAC). At
that meeting, issues were discussed related to the following:
. Growth Rate
. Unit vs. Acre Charge
. Assessment of fees
· SAC transfer to trunk fee
· Assignment of credits and up fronting costs
The attached memo addresses each of these items and the associated recommendation.
The Council is asked to review the information and approve increases for 2006. The
memo includes a summary of the full report. Once the Council approves the increases,
the final report will be prepared and provided to the City staff.
B. ALTERNATIVE ACTIONS:
1.
Authorize increasing the SAC to $3,802 as noted effective January I, 2006.
Authorize increasing the trunk sanitary sewer fees to $1,132/residential unit and
$2,830IAC as noted effective January 1, 2006. Authorize increasing the
watermain fees to $872/residential unit and $2,180IAC as noted effective January
1,2006. Authorize increasing the storm fees to $3, 120/net acre with alternate
ponding payment fees of $8,1761 AC - Industrial, $6,9971 AC - Commercial, and
$3,490/AC - Residential as noted effective January 1, 2006.
C. STAFF RECOMMENDATION:
It is the recommendation ofthe City Administrator to approve Alternative No.1. The
City Council may also choose to consider increasing the water rates to start building a
fund for a water treatment plant.
D. SUPPORTING DATA:
Memo
Supporting Documents
d-').~
F:',d"omg',lmrdpn",1201J5 CollflciIAge,lda'IDet: J2.051/7Revlcw TrunkFee-l112 OJ.dnt:
.
.
.
...
WSB
& Associates, Inc.
Memorandum
To:
Honorable Mayor and City Council
Rick Wolftteller, City Administrator
Bruce Westby, P.E., City Engineer
Jeff 0 'Neill, Deputy City Administrator
John Simola, Public Works Director
City of Monticello
From:
Bret A. Weiss, P.E., President
WSB & Associates, Inc.
Date:
December 12, 1005
Re:
Trunk Fee Analysis
City of Monticello Project No. 1005-09C
WSB Project No. 1494-05
This memo addresses the update to the current Monticello trunk fee program. In lieu of
providing the entire report, we have summarized the primary issues in this memo for your
consideration. We will provide the full report to City staff for their use. As you are aware, this
report utilizes assumptions on growth rate compared with the anticipated capital improvement
expenditures to determine the necessary trunk fees. It is recommended that the report be
regularly updated in an effort to adjust the fees according to actual growth and project costs. All
of the fees have been set to maintain a positive balance in each fund. The primary issues within
the report are noted as follows:
1. Unit Char!!e: Currently, the City charges the sanitary sewer and watermain on an acre
basis with only the storm sewer fee adjusted based on the type of land use. It is proposed
that the trunk fees be assessed on a per unit basis for residential areas and a per acre basis
for commercial and industrial developments for the sanitary sewer and watermain, with
the storm sewer remaining as an acre charge. To this end, based on average development
density within the City, we used 2Yz units per acre to calculate the per unit fee. This
should better reflect the cost of development density to City systems.
2. Assessment of Fees: Currently, the City of Monticello has allowed developers to assess
the trunk fees on a per lot basis over a 1 O-year period. The developers do have to pay
interest each year on the assessment that has not been paid off, which typically keeps the
City current with increases to the trunk fees. We are proposing that the City Council still
allow the trunk fees to be assessed, however, the terms should be reduced to 3 years.
This will ensure that the City receives trunk fees on a timely basis to pay for
improvements that likely were necessary for development of the assessed lots.
C:lDr>cwnenl.< ""d Sel/inK' idal<ll.gross;nger',lccat Sellmg.ITempvrary liI/erner File,10U<3LMEM()'hma;_} 111()j,doc
if- d- '-I
Honorable Mayor and City Council
December 12, 2005
Page 2
e
3. Transfers of SAC Fees to the Sanitary Sewer Trnnk Fee: Currently, the City of
Monticello is transferring 30% of the SAC fees to the sanitary sewer trunk fund with the
remaining 70% going to pay for WWTP expenditures. This is an unusual practice and
was discussed at the previous meeting that the City should work towards eliminating that
transfer. The fees that we have proposed include eliminating the SAC fee transfer in
2018 and depositing 100% ofthe SAC fees into the WWTP. The elimination of the SAC
fee transfer in the year 2018 is the best way to remove this process without making major
adjustments to the trunk fee and SAC fee at this time. This item can also be evaluated
once the actual treatment plant costs are better known within the next few years.
.
Trunk Sanitary Sewer: The trunk sanitary sewer fund is proposed to be increased
to the following:
$1,132 per residential unit
$2,830 per acre for commercial and industrial developments
4. Assil!:nment of Credits and Upfrontinl!: Costs for Trnnk Fees: Due to uncertainty in
future growth and development rates, we recommend that City staff and Council address
each trunk expenditure on a case by case basis to determine if the developer should be
required to upfront the cost or ifit fits within the City's trunk program. This flexibility is
necessary due to fluctuations in the number of housing units developed on an annual
basis and the necessary expenditures and date when they are planned in the program.
5. Growth Rate: The attached cash flow analysis assumes 300 units per year for the first
10 years and 380 units per year thereafter. This is the same growth rate that was used
with the pending biosolids improvement.
.
6. Trnnk Fees:
.
.
Water Svstem Trunk Fee: The water system trunk fee was adjusted to include the
construction of a Water Treatment Facility in 2025. This was added to our fee to
address the ultimate need for a plant. In an effort to spread the cost over new
development and the existing City, it was decided to place half of the estimated
cost in the trunk fee program and half in the water rates. Many cities have
included a portion of the water treatment plant costs in the trunk fee program with
another portion of the cost paid as a surcharge on the user rates. We recommend
the City of Monticello adopt a similar policy. By adopting a similar policy the
remaining expense to construct the Water Treatment Facility could be funded by a
$0.15/100 cu ft surcharge to the current water rate spread over a 20-year period.
The City Council should evaluate when the fee should be added to build a fund
for the plant. We are recommending the following rates be imposed for 2006 and
beyond while continuing to raise the trunk fees by 4% annually.
$872 per Residential Unit
$2,180 per Acre for Commercial and Industrial Developments
$0.15/100-cu ft surcharge to the current water rate
C. ',Doc~menls and Semngida.....gm..'ln~riL"cal ScIliflplremp"""'ry '''''''nel File.IOL/(J'MEMO.hmrx./211Q5,doc
t}. d ~)
Honorable Mayor and City Council
December 12, 2005
Page 3
.
.
.
Storm Sewer Trunk Fee: The storm sewer trunk fee is proposed to be separated
into a ponding component and a trunk sewer system component. The ponding
component is intended to be adjusted to reflect actual land costs. These costs will
be estimated annually, but will also be evaluated on a case by case basis to reflect
actual land costs for each specific improvement. The City will determine the
locations for regional ponding. Each property owner is responsible for providing
ponding for their site, either by constructing the pond or by paying a ponding fee
if the regional pond is not located on their property.
The storm sewer trunk fee is determined similar to the watermain and sanitary
sewer fees and is based on actual expenditures balanced by annual revenue.
These expenditures include trunk storm sewer, outlet control facilities, lift
stations, etc.
The trunk fee is proposed to be $3,120/net acre for all zoning areas and should be
increased by 4% annually.
.
Wastewater Treatment Plant Trunk Fund: A separate fund for the wastewater
treatment plant should be implemented to better track cash flows related to the
WWTP. A separate cost analysis for improvements to the WWTP was
performed. Based on our analysis of a separate WWTP fund we recommend that
$1,000,650 be transferred from the current sanitary trunk fund for use as the
beginning balance of the proposed WWTP fund. We recommend continuing to
current practice oftransferring 70% of the SAC fees into the proposed WWTP
until 2018, at which point the 100% of the SAC fee should be deposited into the
WWTP fund. The SAC fee should also be increased by 4% on an annual basis in
the same manner that the trunk funds.
7. Capital Improvement Plans: Attached are the capital improvement plans (ClP) for
watermain, sanitary sewer, and storm sewer. These ClPs relate to the cash flow analysis
and describe in more detail the specific projects.
Summary and Recommendations
Trunk fees need to be set at an appropriate rate to pay for the trunk improvements required for
development. Based on the cost analyses included within this report, we recommend the trunk
fees should be set as follows:
.
Sanitarv Sewer Trunk Fee
$ I ,268 per Residential Unit
$3, I 70 per acre for Commercial and Industrial Developments
Water Svstem Trunk Fee
$872 per Residential Unit
$2, I 80 per acre for Commercial and Industrial Developments
C'ID<>rumelll" (i'l4 Se!li~gs'd~wtI_gro.J.i"gerlLoca/ Se/ti"gs',Tempa~a"r In/ernet Filu'IOLK3IMEMO-hmcc_ f 2120S.doc
+d~
Honorable Mayor and City Council
December 12, 2005
Page 4
.
Storm Sewer Trunk Fee
$3,120 per Net Acre
Storm Water Storage and Ponding Fees
Industrial = $8,176
Commercial = $6,997
Residential = $3,490
These fees are waived if developers provide the ponding but will be charged
to developers that are contributing their portion of a regional pond.
. Trunk fees should be deposited in Sanitary Sewer, Water System, and Storm
Sewer Funds. Operation and Maintenance funds should be held in a separate
account.
C ',Documents Ilnd SellingsidalUt,grossing<-'r1I,octll Se:/ingsiTa"'fWrol}'fntenw;1 FibIOLK3'MEMO-hm(:'>/21205.doc
d- ^J-\J
. The City should continue to assess the trunk fees; however, the terms should be
reduced to 3 years.
.
. The City should consider a transition for recurring expenses such as equipment
replacement, facility repair and vehicle purchases be paid from the Operation and
Maintenance Funds. If it is determined to stand with the current policy, some
adjustment to the trunk fee may be required.
. Keeping the trunk fees competitive with other nearby communities is important
and the annual fee multipliers can be adjusted up or down depending on when
actual expenditures occur. The trunk funds should be evaluated at least every
couple of years to determine if the rates are adequate to meet the current
construction demands. As projects are pushed up on the schedule, or if they are
delayed, the trunk fund balances will be impacted.
.
. In addition to the sanitary sewer trunk improvements, there will be a need for
additional wastewater treatment as the community grows. With the expected
population growth the sanitary flows will exceed the current capacity ofthe
wastewater treatment facility within a short time. The existing flow at the
treatment facility is 1.1 MGD and the current average capacity of the WWTP is
2.07 MGD. This leaves approximately 0.97 MGD available for use, which
represents a population equivalent of approximately 8,330 people at 100 gallons
per capita per day plus 242 acres of non-residential development. Based on the
projected population the facility could reach the maximum flow capacity as early
as 2011. A separate fund for the wastewater treatment plant should be
implemented to better track cash flows related to the WWTP. Based on the cash
flow analysis, 100% of the SAC fees may be deposited into the WWTP fund after
2018. The SAC fee should also be raised 4% on an annual basis in the same
manner as the trunk funds.
.
.
.
Honorable Mayor and City Council
December 12,2005
Page 5
. The cost for a Water Treatment Facility should be split between the trunk fund
and an added increase to the city water rates. This would call for water rate
increase of approximately $0.15/100 cu ft of water. This rate increase does not
need to occur immediately, but should be considered prior to the construction of
the plant. We have assumed $0.15/100 cu ft over a 20-year period.
. The City should encourage development in an orderly fashion within the orderly
annexation area to help spread out the costs associated with trunk improvements
as they happen throughout the City. "Leapfrog" development, which is
essentially allowing development in areas that are not directly adj acent to existing
developed areas, requires the extension of trunk facilities past undeveloped
properties. Extending utilities past undeveloped properties does not allow for
collection of trunk fees and often requires easement acquisition, which raises the
costs. As a policy, the City should require that any developer or landowner
requesting to develop property outside the normal development pattern would be
required to pay all additional costs associated with extending the utilities to the
property. This property owner would also pay the trunk utility fees and would not
receive a rebate for the up-fronted expenditures.
A presentation will be provided at the meeting to address these issues in greater detail. If you
have any questions prior to the meeting, please don't hesitate to contact me at 763-287-7190.
Attachments
srb
;c).. \ ~
C: ',DocIl"',mu and Selli"gsidl1l<'/1.gross;nger'Local Seul"g.ITempw<lry 'nlernel Files' OLK3iMEM()'htnt;.'C.121205.doc
.
Cash Flow Analysis
Sanitary Sewer Trunk Fund (Adjusted Fee)
City of Monticello
WSB Project No. 01494-050
Residential Trunk Fee =
$1,132 per unit
$3,461,000
3.00%
$2,830 per acre
4.00%
4.00%
$1 097 per unitU
Beginning Balance
Expenditure Inflation Rate
Adjusted Trunk Fee
Annual Fee Multiplier (Year 1-10)
Annual Fee Multiplier (Year 11-40)
SAC Fee (to sanitary sewer fund)
Adjusted SAC Fee =
SAC Fee Transfer =
Reduce SAC Fee =
$3,656 per unit
30%
0.0% per vear
.
.
Sanitary Sewer Trunk Fund Annual Debt
Year Description Expenditures Debt Service Trunk Fee Sac Fees** Balance Transfer
:!3~_~inni\)g _ Balance 1 $3,461,000 SO
_n ---- - ---
2~ SO $316,376 $368,525 $4,145,901 SO
- 2005 Improvements (#1,2)-;-&4r- $751,117 i
2006 i 10 year bond @ 6% $5,528,283 $316,376 $3_83,266 $4,094,426 1 $0
1:!O06 Improvements (#5)
2007 lOyr bond @6%(CreditDeveLoper$389,000) $751,117 $434,652 $398,596 ' $4,176,558 $0
200"flmpro-vements (#6) .--- ------
2008 10 year bond @ 6% $1,310,000 $939,943 $452,038 $414,540 54,103,193 $0
2008 Improvements (fI'- & gr-
2009 10 year bond @6% $365,000 $994,133 $470,119 $431,122 S4,010,301 $0
. , .--- -
2010 . $994,133 $488,924 5448,367 i $3,953,459 $~
~1()ITllmproveIl1ents (#10)--- -----
2011 10 year bond @ 6% $1,750,(]j)O+- $1,269,773 $508,481 $466,301 $3,658,468 -~
'20f11mprovements (#] 1 & 12) - -
2012 10 year bond @6% $1,38(),000_ . $1,493,655 $528,820 $484,953 $3,178,588 .~()
j20-liImprovements (#13, ]4, & ]5)
_2()13 'IOyearbond@6% 52,430,000 ----- $1,899,709 $549,973 $524,352 $2,333,2()3 --~
-to 13impn:lvemeiiiii-(#16)
2014 IOyearbond@6% $410,000 $1,970,275 _._$571,972 ; $524,526 ___$1,459,426 $0
2014 Improvements (#17)---- -- --
2015 10 year bond @ 6% $360,000 $2,034,095 S594,85I $545,507 $565,688 SO
.- ------- - - -
,
2016 $1,282,979 $788,55~ $720,978j $792,243 $0
- ---- --
2017 -- $1,282,979_ . -- $820,097 $749,817 $1,079,178 .-. ..~
26t'tlmprovements (#18) too.
2018 10 year bond @ 6% , $425,000 Sl,176,481 $852,901 $0 5755,597 $0
--
2019 51,122,291 $887,017__ $0 5520,323 $0
... ,
2020 ! $1,122,291 $922,497 $0 n ~320,530 __ $0
,2020ImprovementS:'(ff19) - i
2021 IO}ear.bond@_6% _$1,600,000 $1,185,336_1_ $959,397 $~ i $94,5911 -~
------- -'1021 Improvements (#20)
2022 i ~_ year bond @ 6% S560,000 $1,083,550_ ~997ZI~ f--- $0 $8,815 ---~
-----
2023 $677,496 _ $1,037,684 , $0 $369,00~ _ . $0
--,--- -- ---
2024 i $606,929 $1,079,191 , $0 $841,265 $0
------- - 20141mprovements (#2 [) -------
2025 10 yearbond@6% $430,000 $645,555 $1,122,~59 $0 $1,318,070 $0
2025 Improvements (#12)
2026 10 year bond @6% $630,000 $800,152 51,167,253_ $0 _ $1,685,171 $0
1026 Improvements (#23) - ----
2027 !O year bond@6% , $465,000 $917,683 $1,213,944 $0 $1,981,431 SO
- --.. ----
2028 $835,354 $1,262,501_ $0 $2,408,579 i $_()
___n_ - - - ---I
2029 ----- $835,354 : $1,3132001 _~_~.L $2,886,226 ..-.~
2030 $835,354 $1,365,521 $0 53,416,393 $~
- - -
2031 $496,669 $1,420,142 $0 $4,339,866 -~
--- ----- ___n_ ---1
2032 S374,574 $1,476,948 $0 ' $5,442,240 , $0
---- - -=:T-
,
2033 -4 5374,574 $1,536,026 SOL $6,603,69~_1_~
----- . $0 I
2034 ** Transfer 100% of SAC fees to WWTPin 2018 : $374,574 , $1,597,467 $7,826,586 $0
.
K:\01494.Q5\Admin\Excel\Cash FloW Analysis
1of5
iftC\
.
.
.
Cash Flow Analysis
Waste Water Treatment Plant Fund (Adjusted Fee)
City of Monticello
WSB Project No. 01494-050
Beginning Balance
Expenditure Inflation Rate
SAC Fee (to WWTP fund)
Annual Fee Multiplier (Year 1-10)
Annual Fee Multiplier (Year 11-40)
Year
~8
2009
_}OIO-'---_H H
:SBR Tank
f- _?~}_l '10 year_ b?nd @ 6%
2012
$1,000,650
3.00%
$2,559 per unit"
4.00%
4.00%
Adjusted SAC Fee =
SAC Fee Transfer ""
WWTP Fund
Description
1 Population
I Equivalent Expenditures Debt Service SAC Fees*'"
,
11,115
11,952
$14,000
_ __ ~i!ln!.~~ Balance ___
Current Debt ofVVVVTP
2005 15 yrs remaining@$500,OOO/year
20<i5Improvements - Shd Loader
e-~006__H __
2006 & 2007 Improvements
I ~_O? 20 year bond @ 6%
c--'----"'-",-------
12,789
HHH_f
$7,250,000
$501,902
13,804
~l,172,484
$1,172,484
14,641
15,478
$3,656
70%
per unit
Balance
Debt
Transfer
$1,000,650
$~
H$859,~+-~Hl,360,5~___$0_
$894,287 $1,738,926 $0
S930,058
$967,261
$1,005,951
16,315
$2,042,050
H' $1,172,484 $1,046,189
$1,494,124' $1,088,037
$1,131,558
17,152 ---'-' $1,494,124
17,989 $1,494,124
:
18,826 'H j $1,494,124
19,663 --,- $1,494,124
20,723 $1,492,222
21,783 $1,492,222
22,843 $1,492,222
23,903 $992,222
24,964 $992,222
26,024 $6,000,000 $1,485,566H
27,084 $1,485,566
_H
28,144 - -- $1,485,566
29,204 $1,485,566 I
E -
~. _ _on i
30,265 $1,485,566
- -
J~!~ ______
c::i - -
1-2017 --
e-l018 H__H
e-20 19
~O
2 - SBR Tanks
_~Q21 _lOyearbo~~@6%
2022
_H
**Transfer 100% of SA C fees to WWTP in 2018
K:\01494-05\AdminIExceIlCash Flow Analysis
$2,167,082
$1,961,858,
S 1,795,325,
$1 ,669!0~0
$1,262,943
-$()
$0
-~
$0
$0
$900,377 __~
$1,"76,820+_ $583,073 $0
$1,223,893 $312,843H $0
$] ,272,849 S91,568 $0
$1,682,282 $281,628 $0
$1,749,573_" $538,980 l-$()
$2,599,3~ $1,646,124 $0
$2,703,341
$2,811,475
H $2,923,933 !
$3,357,243 _~
$5,176,49~ ,
$6,614,863
$0
$0
$3,040,891_ _ $8'170'1871-' $0
$),162,526 $9,847,147,~
$3,289,028 $11,650,609_ $0_
$3,420,589 S13,585,631 i _~
d :::>-(1
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Adjusted Sanitary Sewer Trunk Fee "=
Adjusted Water Main Trunk Fee =
Current SAC Fee =
Current WAC Fee =
Developed Acreage Per Year
Year Res Ind Comm Total
2005
12.o;2t.. 10.
120 12 10
---......-- --
120 112 !___~
2006
2007
2008 120 12
10
2009 120 12
10
2010 120 12
10 142
2011 120 12
::~ ::: ::
20~1_120 12
2()JS II~ I
2016 ~ 152 16
2017 i 152 16
10
10
10
10
10
13
13
2018 152 16
13
2019! 152
-:::~-I ~~: 16
__--1.----.1_
I
:~t:~:
,
2024 . 152
16
13
13
I
16 ~181
16 13 1 181
---I
16 13 I 18]
16
13
2025 152 16
13 I 181
2.1126+' 152 -.16:b...13
2027 152 16 13
-.... .. ---
2028. 152 16 13
--- ,--
2029 152 16
]3
:::~ ::: ~ ::- ::_+ ::~
:::.. :;J;.. _:t::
2035 152 16' 13 ' 181
K:\01494-05IAdminIExcel\Cash flow Analysis
Growth Projection & Fees Generated
Trunk Fee Analysis (Adjusted Fee)
City of Monticello
WSB Project No. 01491-050
Residential Densities = 2.5 units per acre
Commercial Densities = 1 unit per 1.5 acres
Industrial Densities = 1 unit per 6 acres
$2,830
$2,180
$3.656
$740
per acre
per acre
per unit
per unit
Units Per Year
Res Ind. Comm
SAC units SAC units SAC units Total
142
300
10
142
3B-00 ' 10
_ 300 10
::~- ::~:
_300_+~ I~
300 I 10 , 26
-..- ..." .
300 10 26
142
142
142
142
142
142
142
~!
300 10
---t--.
_300
_..3lllJ....t- 14
380 14
-~
f-_38o.._+-...l4.. 33
~8.o 14 33
380 14 33
--
1_38.0 I_~. 33
f--380+1.4..... __ 33
380 14 33
10
142
10
I 26
181
18]
181
181
181
18]
380
14
380
14
.__~_ ~427
181
380
14
181
__3..8.0 .
380
14
33 427 H $3,847,697
427 $3,699.709 ,
]81
14
181
380
14
_~380
380
-- -
380
14
14
14
'- 380
380
-----
380
]4
14
14
26
26
33 .. _ 427
33
33
33
33
33
33
33
33
33
33
33
26
26
26
* Assumes Fees are increased 4% each year
SAC WAC Trunk Trunk Population
Fees Fees Sanitary Water 10,278
:::::::::: I ::::::::::~:::::. ::::::::t-:::~;: ...
$1,328,655._~__S.268,92~ ___~4,652_ $334,820 I 12.7.~
$1,381,801$279,686 .... $452~.!348'213~80'l
$1.437.Q23.. ~~_$29.o,8'74..'_...!.470.119 $362,141 I ...1.4.64l....
$1,494,556 $302,529 $488,924 $376,627 15,47.s....
336
336
336
336
336
336
336
$1,.554,338
$1,616,5]2
336
336
$1,681,l~2 .
$1,748,419
$1,8]8,356
336
336
427
$2,403,260
$2.499,391
$2,599,366
427
427
$2,703.341
$2,811,475 +
$2,923,933
427
427
427
$340,281
,
$327,193 . $528,820 $407,360' 17,152
S423,654
$314,609 $508,481 $391,692 ]6,31.5....
_ ~~?3,892 ~
$368,048
$486,437
$505.894
$526,130
_$547,175
$569,062
S591,825 I
S3,040,891 $615,498
427
$3,162,526
$3.289,028
$3,420,589
427
,
427
$3,557,4]2
427 S4,001,605
427 $4,161,669
427 , $4,328,136
427 $4,501,261
427 $4.681,3]2
427 $4,868,564
427 $5,063,3.07
$640,118
$665.722
$692,351
$720,045
$748,847
S778,801 I
$809,953
$842,351
.. $876,045
$9]1,087
$947,530
S985,431
$1,024,849
$549,973
--
$571,97~___ $440,(~OO I
]7,98~__
18,826
-..--
S594,85I
$788,555'
$820,097
$852,901
$887,017_
$922,497
$959,397
59~7,773
$ I ,037,684
$1,079,191
$1,122,359
$1,167}53
$458,23'l. __19,663
$607,438 20.723 ...
$631,735 21,783
$657,005 22,843_
. $683,285 ,23,903
$71.0,616 24,964
$739~16..o24
$768,603
27,084....
28,144
$799.347
$831,321
$864,573
29,2.04
30,265
$899,156 :
31,3.25....
32,385
33,445
SI,213,944 I $935,123
$1,262,501 $972,527
$1,313..001" $1,011,429 34,505._
I
$1,365.521 $1,051"~ _35.566
$1,420,142. _$1,09J~ _..36,626_
$1,476,948 _.11,137,720
37,686.
SI,536,026 $1,183,228 38,746....
$1,597,467. $1,230,557: 39,806...
$1,661.366 $1,279,780 40,867
4of5
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Water Treatment Facility Funding Option
(increase ofSO.15/100-cnbic ft of water)
City of Monticello
WSB Project No. 01491-050
Tota] Estimated Cost ofWTP in 2025 (2005 dollars) =
Amount paid for by water system trunk fees =
Amount paid fOf by increase to water rates =
59,650,000
S4,825,000
54,825,000
I Estimated WaterVse Water Use Water Use Money Generated from
Year Po....ulation (GPO) (Gallons/Year) (IOO-Cubic FtlYear) $O.l5/l00-<::uft WTP Fee
2005 11,115 2,051,829 . , .
,- - ----
2006 11,952 _2,187,216 798,333,840 I 1,067,217 8160,083
r
2007 12,789 2,319,925 846,772,479 I 1,131,970 $169,796
e- ,
,
2008 _]3,804 2,481,869 905,882,295 , 1,210,988 5181,648
------ _ -- I - -.- ---
2009 14,64\ __2,608,937 952,262,042 1,272,989 5190,948
-..--- ---- ,
2010 15,478_ 2,719,706 992,692,800 1,327,037 ~__,s199,056
--
L_~OII 16,315 2,826,324 1,031,608,253 1,379,060 -- 5206,859
2012 17,152 2,928,790 1,069,008,401 1,429,056 +-, 5214,358__
2013 17,989 3,027,105 1,104,893,245 1,477,027 5221,554
"-
2014 18,826 3,121,268_ 1,139,262,784 _, 1,522,973___ 5228,446
2015 19,663 3,213,246 1,172,834,699 1,567,852 $235,178 -'--
----.--- --..
1--20\6 20,723 3,337,184 \,218,072,017 1,628,325 8244,249
2017 21,783 , 3,456,0~5 1,261,467,344 1,686,337 $252,950
------ f- _.
2018 22,843 _~,569,920 1,303,020,679 i 1,74\,88.5_ i 5261,283 .-
- -or
,
0019__ 23,903 3,678,718 1,3~,732,023 1,794,972 $269,246
----+-
2020 24,964 3,841,883 1,402,287, \67 _____i.._ 1,874,585 i 5281,188
----" I
2021 26,024 4,005,047 1,461,842,312 1,954,199 I 5293,130
---.
2022 27,084 4,168,212 1,521,397,457 2,033,813 5305,072
-----
2023 28,144 4,331,377 1,580,952,601 2,113,426 5317,014
L-2024 29,204 4,494,542 1,640,507,746 2,193,040 ___5~28,956 ,-
2025 30,265 4,657,707 1,700,062,89 I 2,272,654 5340,898
Totals 66,975,050 24,445,893,071 32,679,406 $4,901,911
K:\01494-QS\Admin\Excel\Cash FlOW Analysis
d-dS
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Cash Flow Analysis
Trunk Storm Sewer Fund (Current Fee)
City of Monticello
WSB Project No. 01494-050
Beginning Balance $534,715
Expenditure Inflation Rate 3.00%
Annual Fee Multiplier (Year 1 .10) 4.00%
Annual Fee Multiplier (Year 11 ,40) 4.00%
Residential Trunk Storm Sewer Fee"'" $3,120
Commercial Trunk Storm Sewer Fee = $3,120
Id t'IT kS S F $3120
pcracre
per acre
.
II U~ na '"" torm ewer cc= , oeracre
"'''Net develonable acrea e does not include pOnds, streets, or Darks (IO% of land assumed roads and park soace)
Trunk Fee Ponding Fee
Year Oescrintion Expenditures Debt$crvice (per net acre)** (pernetacre)** Balance Debt Transter
Beginning Balance $534,715
2005 $0 $398,736 $933,45] $0
2006 LutI~ 11UProvemenl~ ttlJ, 5, & 6) $1,680,138 $398,736 $0 $1,110,559
lOyearbond@6% $221,628 $0
'LUlJD lmprovemenls (;;./,Il,':I &lU, I I
2007 10 year bond @6% S675,600 $3J3,420 $431,273 I $0 $1,22&,411 $0
2008 LUUI JJnprovements(ltll, ]2, 13 & 14) $1,056,420 $461,260 $448,524 $],215,675 $0
IOyearbond@6% $0
I.iUU~ Improvement~ (ill', 10, 7, &. ]15) ..
2009 10 year bond @ 6%. $120,00~ $478,557 $466.465 $0 $],203,583 $0
ILUII') Jmprovementsv11:J, 20,21, & 22) $J,I33,592
2010 10ycarbond@6% $5]5,650 $555,] 14 $485,123 $0 $0
21)]1) Improvemenfs"(#23)
.lQl.I IOyearbond@6% $332,480 S605,957 $504,528 $0 $1,032,163 $0
20] I Improvements (#24)
20]2 10 year bond @ 6% $188,360 $635,625 $524,709 $0 1?21,247 $0
2013 20]2 hnprovemenlS\iT,5&26) SI27,440 $656,300 $545,698 $0 $810,645 $0
IOyearbond@6%
.WlJlmprovemcnls(1f27)
20]4 10yearbond@6% $82,660 $670,113 $567,526 $0 $708,05) $0
. LUJ4 Improvements (u211 &19)
2015 10 year bond @ 6% $J30,640 $692,598 $590,227 $0 $605,686 $0
2015 finprovemen(:S~(li30}
2016 IOyearbond@6% $170,350 $501,169 $782,424 $0 $886.942 $0
.<.016Improveii-iel1l~ (#.i] & 32)"
2017 IOyearbond@6% $188,680 $443,828 $8J3,721 $0 $1,256,835 $0
LV I J IlllprovClnCllls (Il'~ , :-14, & 35) .
2018 JOyearbolld(~46% $188,680 $331,474 $846,270 $0 $1,771,631 $0
ILUII> lmprovements (#36, 37, & 31l) I
20]9 I D year bond@ 6% $88.240 $331,271 $880,12J $0 $2,320,481 $0
14v],;, lmprovements (It,) ) $2,974,581 >
2020 10 year bond @ 6% $32,640 $26J,227 $915.326 $0 $0
I L1I1U Improvements (J1.4I1) $1l6,060 $234,235 $951,939 $0 $3,692,285 SO
2021 10 year bond @6%
ILULI mprovements{#41 &42)
2022 10 year bond @ 6% $591,040 $329,677 $990,OJ7 $0 S4,352,624 $0
ILlIU 611provement.s(#4j, . '" "J $108,100 $332,571 $1,029,617 $0 $5,049,670 $0
222.'. IOyearbond@6%
'2023 Improvements (#46)
2024 ,10 year bond @6% $210,860 $366,111 $1,070,802 $0 $5,754,361 $0
2024 Improvements (#47 & 4~)
2025 10 year bond @ 6% $591,040 $343.626 $1,113,634 $0 $6,524,369 I $0
2026 $~13,427 $1,J58,J79 $0 $7,369,121 $0
2027 $278.975 $1,204,506 $0 $8,794,653 $0
..
2028 $243,489 $] ,252,687 $0 $9,303,850 $0
2029 $226,396 $J,302,794 $0 $10.380,249 $0
2030 $219,883 $1,354,906 $0 $J 1,515,271 $0
2031 $196,032 $1,409,102 $0 $]2,728,342 $0
2032 $70,92J $1,465,466 $0 $14,]22,887 $0
r--- .
2033 $47,353 $1,524,085 $0 $15,599,6J9 $0
2034 $0 $J,585,048 $0 $17,184.667 $0
2035 $0 $1,648,450 $0 $J8,833,1l8 $0
K:\01494-05\Admin\Excel\Storm Fund Cash Flow Analysis 120705- 300 Units per year.xls
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W
6)
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8)
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13)
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15)
16)
17)
18)
19)
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23)
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TABLE 6
Sanitary Sewer Capital Improvement Plan (2005 Dollars) - see figure 5
Imnrovement
2005 - 36-inch Southeast interceptor (Phase I)
2005 - Otter Creek lift station & force main (Phase I)
2005 - Meadow Oak Lift Station
2005 - 12-inch Insignia trunk sewer extension
2005 - Skid Loader
2006 - Hidden Forest lift station and force main. (Credit Developer)
2006 - Phase I; Heat drying system.
2007 - Phase 2; expand the existing class B bio-solids process
2007 - 30-inch Northwest trunk sanitary sewer (Phase I)
2008 - 12-inch Featherstone trunk sewer (Phase 2)
2008 - Marvin Road lift station pump replacement to accommodate
increased capacity needs,
2010 - 36-inch Southeast interceptor (Phase 2)
2010 - SBR Tank
2011 - Insignia lift station and force main - require to serve the area
west ofInsignialSchluender development.
2011 - River Street Trunk Main - Replace River Street sanitary
sewer, reroute Chestnut force main to connect to new River
Street trunk main, replace Chestnut lift station pumps.
2012 - 12-inch YMCA Development trunk sewer
2012 - Replace interceptor from Hart Blvd to WWTP
(24-inch to 48-inch)
2012 - Otter Creek force main extension to the Southeast interceptor.
2013 - 18-inch Northwest trunk sanitary sewer (Phase 2)
2014 - 18-inch 85th Street NE trunk sewer
2017 - Southeast area lift station and forcemain - required to serve
the area east of Meadow Oaks and south of 1-94.
2020 - 36-inch Southeast interceptor (Phase 3)
2020 - SBR Tanks (2)
2021 - 18-inch Southeast interceptor -lateral east (Phase I)
2024 - 18-inch Southeast interceptor -lateral west (Phase I)
2026 - 12-inch Southeast interceptor -lateral east (Phase 2)
2027 - Long Lake lift station and force main - required to serve the
area on the east side of Long Lake.
Trunk Costs
(Oversizing and Overdepth
cost for Trunk Mains)
3,150,924
716,819
1,560,540
100,000
WWTP Costs
14,000
389,000
4,000,000
3,250,000
1,310,000
100,000
265,000
1,750,000
2,042,050
380,000
1,000,000
260,000
370,000
1,800,000
410,000
360,000
425,000
1,600,000
6,000,000
560,000
430,000
630,000
465,000
Notes:
1. Costs are for budgeting purposes only, and are subject to change as projects are studied, designed, and
constructed.
2. Trunk main costs are assumed to be the oversizing cost above 8-inch.
3. Project Costs include 10% for contingency and 28% for indirect costs.
Trunk Fee Analysis
Sanitary Sewer, Storm Water, and Water System
City of Monticel/o
WSB Project No. 01494-05
Appendix F
..}-:+It:-
.
TABLE 7
Water System Capital Improvement Plan (2005 Dollars) - see figure 4
.
ImDrovement
1) 2005 - 16-inch Trunk Main to Water Tower (T-2)
3) 2005 - Elevated Water Tower (T-2) (1,000,000 gal)
4) 2005 - CSAH 75 12-inch Looping CSAH 39 to Hart Blvd
5) 2005 - CSAH 18 Watermain Realignment
6) 2005 - Meadow Oak Avenue 12-inch Watermain Relocation
7) 2005 - 16-inch Chelsea Road Extension
8) 2006 - 16-inch Continuation of Savannah Drive
9) 2006 - 12-inch trunk main-continuation ofCSAH 39 & 12
inch loop to Sunset Ponds (Credit Developer)
10) 2006 - 16-inch Chelsea Rd. extension to Tower No.3
11) 2007 - Booster Station No. I Expansion
12) 2007 - 12-inch extension of Trunk Hwy. 25
13) 2010 - Well No.6
14) 2008 - 20-inch Connector Between Above 16-inch Extension
and 90th Street
15) 2012 - Reservoir Expansion No.1 (1,000,000 gal)
16) 2009 - 16- inch from 90th St. to Chelsea Rd. extension
17) 2010 - 16-inch 1-94 crossing loop to River Street
18) 2013 - Well No.7
19) 2012 - 12-inch connector between 90th St. and Trunk Hwy. 25
20) 2013 - 12-inchmainalong IasonAve. connecting to southern
portion of Carlisle Village
21) 2017 - T-3 (Elevated or Ground Storage)
22) 2014 - 20-inch connector to Chelsea Rd.
23) 2017 - Well No.8
24) 2014 - 16-inchmain from Water Tower 2 to Trunk Hwy. 25
25) 2024 - Water Treatment Facility
26) 2024 - 24-inch trunk main to WTP
27) 2016 - 20-inch extension south along 90th St.
28) 2017 - 12-inch trunk main Northwest Service Area
29) 2021 - Well No.9
30) 2022 - Reservoir Expansion No.2
31) 2020 - 20-inch Fenning Avenne Extension
32) 2028 - Well No. 10
33) 2029 - Booster Station No.2
34) 2025 - 16-inch Loop Fenning Ave to Hwy 25
Trunk Costs
(Oversizing cost for Trunk Mains)
80,000
2,423,000
11 0,000
300,000
125,000
32,040
43,000
82,000
190,000
120,000
26,000
800,000
16,000
920,000
126,000
165,000
800,000
76,000
34,000
2,150,000
111,000
800,000
65,000
7,850,000
1,800,000
197,000
336,000
800,000
920,000
533,000
800,000
600,000
350,000
Notes:
I. Figures are taken from the 2004 Monticello Water System Plan.
2. Costs are for budgeting purposes only, and are subject to change as projects are studied, designed, and
constructed.
3. Tnmk main costs are assumed to be the oversizing cost above 8-inch. In some commercial/industrial areas, the
actual oversizing cost will be that above 12- inch.
4. Project Costs include 10% for contingency and 28% for indirect costs.
.
Trunk Fee Analysis
Sanitary Sewer, Storm Water, and Water System
City of Monticello
WSB Project No. 01494-05
Appendix F
2-:+l
. TABLE 8
Storm Water System Capital Improvement Plan (2005 Dollars) -see figure 7
Estimated Estimated Total
Storm Sewer Imorovements Trunk Costs City Costs
1) 2005 7th Street- Highland Way $191,700
2) 2005 Hillside Farms Outlet $239,000
3) 2005 CSAH 18/1-94 Interchange $1,215,788
4) 2005 School Blvd Ext - Deegan to 90th $56,700
5) 2005 Chea\se Road West $219,250
6) 2005 Street Recon (Phase n I) $323,020 $ 1,680,138.00
7) 2006 BASIN CD-02 County Ditch Watershed 48" RCP outlet and overflow (Phase I) $990,600 $ 675,600.00
8) 2007 BASIN TH-01 Lifstation for P9nd in Subwatershed TH-OI $866,200
9) 2007 BASIN KF-13 Slo1111 sewer system for area south ofKlien Fanns 5th $796,600
10) 2007 BASIN TH-04 Stann sewer system for area southeast ofGrove1and 3rd $154,500 $ 1,056,420.00
12) 2008 BASIN TH-27 Stonn sewer system for area southeast ofN.E. 85th Street and Hwy. 25 $464,400 $ 120,000.00
13) 2009 BASIN OC-09 Stann sewer system for Subwatershed OC.09 $1,913,900
14) 2009 BASIN OC-Il Storm sewer system for Subwatershed OC-ll (Phase I) $85J,750 $ 515,650.00
15) 20JO BASIN 111-03 Stann sewer system for area east of Groveland 3rd $272,700
16) 2010 BASIN CD-08 Storm sewer system for area northeast of Carlisle Village $139,700 $ 332,480.00
17) 2011 BASINTH-21 Stann sewer system for area west of Featherstone Addition $]9],800 $ ] 88,360.00
18) 2012 BASIN CD-09 Stann sewer system for area east of Carlisle Village $195,400 $ 127,440.00
19) 2013 BASIN CD-06 Stonn sewer system for area east 6fRidge Estates $163,300 $ 82,660.00
20) 2014 BASIN OC-Il Storm sewer system for Subwatershed OC-II (Phase II) $851,750 $ 170,350.00
2J) 2015 BASIN CD-03 Storm sewer system for area east of Meadow Oaks and south of 1-94 $943,400 $ ] 88,680.00
22) 20J6 BASIN MR-22 Stonn sewer system for area south of Township Rd. and Int. 94 $191,200 $ 88,240.00
. 23) 2017 BASIN OC-15 Storm sewer system for Subwatershed OC-15 $163,200 $ 32,640.00
24) 2018 BASIN OC-16 Stonn sewer system for Subwatershed OC-16 $116,400 $ 23,280.00
25) 2019 BASIN KF-09 Storm sewer system for area east of Hunters Crossing $450,100 $ 90,020.00
26) 2020 BASIN KF-l 0 S10nn sewer system fOf area cast ofN.E. 85th Street $156,600
27) 2020 BASIN KF-ll Stann sewer system for area west of Hillside Fanns 1st $173,700 $ 116,060.00
28) 2021 BASIN TH-05 Stonn sewer system tor area westofSchoo\ Blvd. and Hwy. 25 $315,500
29) 2021 BASIN CD-OS Storm sewer system for Subwatershed CD-OS (phase I) $738,800 $ 210,860.00
30) 2022 BASIN CD-05 StOlm sewer system for Subwatershed CD-05 (Phase II) $738,800
31) 2022 BASIN TH-lI Ditch maintenance along IIwy. 25 in Subwatcrshed TH-ll $216,700 $ 591,040.00
32) 2023 BASIN OC-14 Stann sewer system for Subwatershed OC-14 (Phase 1) $108,]00 $ 21,620.00
33) 2024 BASIN TH-07 Stann sewer system for area southwest of School Blvd. and H\V)'. 25 $398,000
34) 2024 BASIN MR-32 Stann sewer system for Subwatershed MR-32 l397,500 $ ]59,100.00
35) 2025 BASINOC-14 Stann sewer system for Subwatershed OC~14 (Phase II) $108,100
36) 2025 BASIN MR~26 StOInl sewer system for area west of Timber Ridge $177,000 $ 57,020.00
~
J Costs are for budgeting purposes only, and are subject to change as projects are studied, designed, and constructed.
2 Project Costs include 10%[0; contingency and 35%fo; indirect costs.
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TRUNK STORM SEWER FEE ANALYSIS
CITY OF MONTICELLO, MN
Table 10 -Storm Water Storage and Ponding Fee Calculations
Industrial *
Commercial *
Total Ponding Cost
Net Developable Acres **
$681,056
83:3
$588,431
84.1
.
Ponding Fee per Acre
$8,176
$6,997
.. Calculations bWied 011 a 100 acre site with Commercial, huJuslrial, Of' Residential land IlSe
*.. l...'et developable acreage does not include pO/Ids, streets, or parks (10% of lalld assIlmed roads and park space)
.
Residential *
$300,508
86.1
$3,490
d~\
Council Agenda: 12/12/05
.
16.
Consider CalIine for Public Hearine and Authorizine Plans and Specifications for the
2006 Street Reconstruction Proeram (City of Monticello Project No. 2006-01 C) (WSB)
A. REFERENCE AND BACKGROUND:
City staff is seeking Council direction for the continuation of the Overall Street
Reconstruction Program, which was implemented in 2003. The completion ofthe 2005 Street
Reconstruction Project marks the third year of the program. The 2005 project completed
approximately 1/3 of Area 3 in accordance with the Overall Program. The proposed
reconstruction project is anticipated to be also within Area 3, but the extent ofthe project
needs to be determined with staff input and Council direction.
Two options have been preliminarily evaluated for the 2006 project. Option I would
encompass approximately 3,500 lineal feet of streets including Otter Creek Road, Riverside
Circle, Sandy Lane from Otter Creek Road to CSAH 75, and River Street from Otter Creek
Road to approximately 600 feet east of Kenneth Lane. Each of these streets is consistent with
the project in 2005 with street widening, new concrete curb and gutter, storm sewer, and street
resurfacing. The exception in Option 1 is Riverside Circle, which is a cul-de-sac with existing
concrete curb and gutter. Option 1 is based on the City's street fund balance approximating
$750,000 and additional revenue created from proposed assessments assuming that the
Council will assess 20% of the project cost. The $750,000 is based on a current balance in the
street fund of $250,000 plus an additional $500,000 budgeted in 2006.
.
Option 2 proposes the completion of Area 3 in its entirety. This essentially includes all streets
lying west of and including Otter Creek Road to the intersection of River Street and CSAH
75. The majority of the project area is similar to the 2005 project with street widening, new
concrete curb and gutter, storm sewer, and street resurfacing. The project proposed as Option
2 includes five cul-de-sacs that have existing curb and gutter as well. The improvement in
these areas is proposed to include spot curb repair, bituminous pavement reclamation, and
street resurfacing. The implementation of Option 2 would provide a higher number of
properties to be assessed, which would serve to equalize the assessment rate between the 2005
and 2006 areas. It also would require the City to bond for the work and pay on the bonds over
a number of years rather than in a single year.
At the December 12, 2005 City Council meeting, City staff will be seeking direction from the
City Council on the overall size of the project and moving the project forward. The steps
involved with moving the 2006 Street Reconstruction Project ahead include:
. Authorization for staff to update the feasibility study for the determined project scope.
. Call for the public hearing in accordance with Chapter 429 rules for assessed public
improvements.
.
. Authorization of the plans and specifications to allow for an early bid opening and
construction start.
. Following the public hearing, should the Council decide to keep the project moving,
the improvements would need to be ordered.
F:\da""g'wordproc\20()J Cmmcil AgrmdalDec 11_05L/9CoreSlreeI2006..=pe.doc
d~d
.
.
.
Council Agenda: 12/12/05
. Revise the overall street reconstruction report to address the revision to the assessment
program.
If the Council reaches consensus on the overall size of the project and is in favor of
completing a reconstruction project in 2006, it may authorize the preparation of the plans and
specifications to allow the project to bid in early spring to capitalize on a more competitive
bidding climate.
B. ALTERNATIVE ACTIONS:
1. Determine size and scope of the project for the 2006 Street Reconstruction Project,
authorize staff to update the feasibility study for the determined 2006 project and set a
date for the public hearing, and authorize the preparation of plans and specifications
for the proj ecl. Provide a revised overall program that addresses the new assessment
policy.
2. Determine size and scope of the project for the 2006 Street Reconstruction Project and
authorize staff to update the feasibility study for the determined 2006 project and set a
date for the public hearing. Provide a revised overall program that addresses the new
assessment policy.
"
~.
Define a different scope and authorize an updated study. Provide a revised overall
program that addresses the new assessment policy.
4.
Table to an upcoming meeting.
C, STAFF RECOMMENDATION:
It is the recommendation of the City Administrator that the City Council agree on a preferred
option for the improvement project, and request an updated feasibility study to be presented at
Public Hearing on the date determined at the Council meeting. These steps are required in
accordance with Chapter 429 requirements for assessed public improvements. If the Council
is in agreement on constructing the project, it is recommended that the plans and
specifications be authorized to achieve an early spring bid date to capitalize on potential cost
savings resulting from an aggressive bidding environment.
It is also important to revise the overall street reconstruction plan to incorporate the revised
assessment policy. The program years will change with the new policy unless additional
funds are allocated to make up for reduced assessment income. It will be important to have
the Council review the proposed program and set goals that can be shared 'with the public that
will be affected.
D. SUPPORTING DATA:
Technical Memorandum from WSB & Associates. Inc.
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WSB
& Associates, Inc.
Technical Memorandum
To:
Honorable Mayor and City Council
City of Monticello
From:
Bret A. Weiss, P.E., President
Kevin B. Kawlewski, P.E., Senior Project Manager
WSB & Associates, Inc.
Date:
December 8, 2005
Re:
2006 Street Reconstruction Project
Proposed Project Scope
City of Monticello Project No. 2006-01C
WSB Project No. 1494-16
This technical memorandum has been submitted for your consideration to evaluate the
continuation of the City of Monticello's Overall Street Reconstruction Program. The 2005 Street
Reconstruction Project, which included approximately 1/3 of Area 3, was completed this fall and
included street widening, new concrete curb and gutter, removal of roadside ditches, and the
implementation of a formalized storm water collection and treatment system including the use of
stormceptor structures for storm water treatment. The 2005 project included the reconstruction
of River Street from Chestnut Street to Otter Creek Road, Oak Lane, Willow Street from CSAH
75 to Sandy Lane, and Sandy Lane from River Street to Otter Creek Road. This project also
included the implementation of the downstream and discharge facilities for the storm sewer
collection system on Sandy Lane and River Street to a point approximately 250 feet east of
Kenneth Lane. The total cost of the 2005 Street Reconstruction project was approximately
$875,800, excluding sanitary sewer and watermain replacement work. With a total of3,660 feet
of streets reconstructed, the lineal foot cost for the project is approximately $239. This number
serves as a basis for developing a proposed project scope for the 2006 Street Reconstruction
Program.
OPTION 1
The primary guidelines utilized for the development of the proposed project for the 2006 project
was funding. The City currently has $750,000 in its street fund considering that there is
$250,000 currently in the fund and the Council has proposed an additional $500,000 for 2006 in
their budget. In addition to this, an additional 20% of the total project cost is anticipated to be
recovered through assessment to benefiting properties. This amount is anticipated to be an
additional $187,500, with a total package 01'$937,500. Sanitary sewer and watermain repairs
within the project area are not factored into this cost as these items are typically funded through
the City's trunk sewer and water funds. Using the total cost and lineal per foot cost established
(' ,,,.,(,,'.,,,,,,,,',,_ "",.I s('III....~.,."i""',, """,."','g.'r',!."",,i S""'iJf,"J"I"i'''r"r.' !I;"...."., lei. 1',(!UJ,n.clf.',fV'.J{)../'mu.-i 2'I"",'_2(1i)~ ,I', ,...."..iI"c.
,;):)"1
Honorable Mayor and City Council
December 8, 2005
Page 2
.
as a result of the 2005 project, the funding available would provide for approximately 3,920 feet
of street reconstruction in Area 3.
The second factor is an evaluation of the storm sewer layout proposed for the entire Area 3. As
stated in the preceding paragraphs, the storm sewer installed with the 2005 project is the
downstream system for the local catchment area, which extends westerly past Otter Creek Road
on Sandy Lane and River Street. The boundary on River Street for this catchment area is
approximately 600 feet west of Kenneth Lane. Based on this fact and the available funding, the
proposed Option 1 project for 2006 would include the reconstruction of:
. Otter Creek Road
. Sandy Lane (Otter Creek Road to CSAH 75)
. Riverside Circle
. River Street (Otter Creek Road to 600 feet east of Kenneth Lane)
The streets listed previously represent approximately 3,400 lineal of street reconstruction. The
reconstruction of River Street to Kenneth Lane would add approximately 600 feet bringing the
total cost to approximately $956,000. Several factors need to be taken into account for the actual
limits of the project. They are as follows:
.
. Riverside Circle currently has concrete curb and gutter and will essentially require street
resurfacing, which will reduce the cost ofthat street.
. The intersection of Otter Creek Road and CSAH 75 will need to be realigned to create a
90 degree intersection. It should be noted here that redevelopment is proposed in the
northeast quadrant of this intersection, which would generate additional revenue through
assessment for the reconfiguration of this intersection.
. Widening of River Street over Otter Creek will require some modifications to the box
culvert in that location, which will add cost.
. There are 36 residential lots in the project area proposed as Option 1. In addition, there
is a 20-aere parcel that comprises the cemetery along the north side of River Street. The
2005 project contained 61 assessable units including properties with multiple driveways,
which allowed lot assessments to remain under $3,000 per lot. The fact that there are
fewer parcels in this area in addition to the cemetery will require an evaluation of the
assessment levels for this project area.
OPTION 2
The second option available for the 2006 Street Reconstruction Program is the completion of the
remainder of Area 3. This would include the following streets:
.
. Otter Creek Road
. Sandy Lane (Otter Creek Road to CSAH 75)
. Riverside Circle
. River Street (Otter Creek Road to CSAH 75)
. Kenneth Lane (cul-de-sac)
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Honorable Mayor and City Council
December 8, 2005
Page 3
.
. Craig Lane (cul-de-sac)
. Oakview Circle (cul-de-sac)
. Matthews Circle (cul-de-sac)
. Hilltop Drive (cul-de-sac)
. Hillcrest Road
. Hillcrest Circle (cul-de-sac)
The cul-de-sacs included in both options with the exception of Hilltop Drive as listed previously
currently have concrete curb and gutter. The improvements on the cul-de-sacs would include
spot repairs to the existing concrete curb and gutter, bituminous pavement reclamation, and
resurfacing. The remaining streets as listed would include the grading of streets and ditches to
accommodate a 28-foot-wide urban roadway section with concrete curb and gutter and storm
sewer to replace the 24 to 26-foot-wide rural roadway sections that exist in this part of town.
The existing bituminous pavement would be reclaimed to provide a reusable aggregate base and
the streets would then be paved according to the City's standard pavement section for residential
streets.
.
From the original feasibility report completed in 2005, the entire project cost for all of Area 3
was estimated to be approximately $3,990,000. The 2005 Street Reconstruction Project recently
completed represented approximately 1/3 of the project cost. Backing the 2005 costs out from
the total, the remaining balance to complete Option 2 is estimated at approximately $2,775,000.
This total includes approximately $188,000 of sanitary sewer and watermain repair, which would
be funded through the City's respective trunk funds.
Assessment of20% of the improvement costs does limit the available funds to complete the
remainder of Area 3. Completion of Option 2 would likely require a $2,000,000 contribution
from the City.
There are 161 parcels that have been identified for assessment application. The properties are a
variety ofland uses including residential, commercial, city-owned property (cemetery), and
county-owned property. The City park located along CSAH 75 is not included as an assessable
parcel. Construction of the proposed Option 2 allows the City to spread costs and assessments
over a larger number of properties and allows tighter control of the levels of assessments
necessary to fund the project. The application of an assessment does allow the City to bond for
the project costs over an extended period of time. This fact would allow the City to take on a
bigger project and use future funds to be set aside to cover the bond repayment on an extended
schedule.
.
It should be noted that both Options 1 and 2 are proposed to include either a 6-foot-wide
concrete sidewalk or and 8-foot-wide bituminous trail along Otter Creek Road from CSAH 75 to
River Street. This facility is also proposed to be constructed along the north side of River Street
from Otter Creek Road to CSAH 75 on the west end of town. The costs discussed herein do
include sidewalk or trail costs. The inclusion of either one would need to be considered by the
Council as part of the feasibility report update for the 2006 project.
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.
.
Honorable Mayor and City Council
December 8, 2005
Page 4
Steps that would need to be taken to get the 2006 project moving would include:
1. Determination of project limits for 2006.
2. Update the feasibility study.
3. Call for the public hearing.
4. Council orders the improvements following the public hearing.
5. Authorize plans and specifications - it should be noted that plans and specifications can
be authorized prior to the public hearing dependent on the project limits defined by the
COlillCil. Prior authorization of this step will allow for an early spring bid, which would
maximize the opportunity for lower bids.
6. Revise the overall street reconstruction program to incorporate the new assessment policy
and establish a new program with the City Council.
City staff and representatives from WSB & Associates, Inc. will be addressing the City Council
at the December 12,2005 meeting to develop the actual scope and initiation of the project in
accordance with the Council's direction relating to this program. If you have any questions or
concerns regarding the information contained in this memorandum, please feel free to contact
Bret Weiss or Kevin Kawlewski at 763-541-4800.
Attachment
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.
Overall Street Reconstruction Program
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f3roposed 200,6
Option No. 1
Proposed 20,0,6
Option No. 2
...
WSB
-.,.
2006 STREET
RECONSTRUCTION PROGRAM
MONTICELLO. MINNESOTA
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Council Agenda: 12/12/05
Consideration of authorizinl!: staff to oreoare ootions for relocation of Deoutv
Rel!:istrar's Office. (RW)
A. REFERENCE AND BACKGROUND:
.
.
Previously Councilmembers Glen Posusta and Wayne Mayer were appointed to a
subcommittee to investigate the feasibility of relocating the Deputy Registrar office to the
Community Center building. Committee members have met with Community Center
Director, Kitty Baltos and also City staff to look at various options and locations within the
facility that could be converted for this use. Initial discussions centered on eliminating the
child care location or converting half of that space to a potential Deputy Registrar office and
also recently the idea of possibly remodeling part of the City Hall lobby and eliminating one
of the conference rooms to create an office space was discussed. Other ideas discussed were
the relocation of the Community Center offices which were recently created and using their
office space along with the conference room for this purpose. This would require the
relocation of the Community Center office staff to possibly an area above the child play area
that would require the construction and modification of the building to create a mezzanine
area for their office space.
The Community Center Advisory Board recently met and discussed the relocation possibilities
and it was their consensus that they did not feel the Community Center staff oflice area should
be relocated too far away from the main concession counter. It was also their
recommendation that any relocation of the Deputy Registrar operation to this building should
not place the facility in the midst of any of their recreational areas by the gymnasium,
swimming pool or climbing wall, and would rather see Deputy Registrar activities not
intermixed with recreational activities.
In order to analyze any of these remodeling activities, it is likely that the City will have to
engage the services of an architect and a construction cost estimator in order to provide a
better idca on feasibility and project costs. In addition to simply remodeling space in the
Community Center, there are a number of options that the Council may want to consider
before making a permanent decision including:
. Building a new facility across the street from the Community Center next to
Wells Fargo Bank. (Concept idea attached)
. Consider evaluating costs of adding the second story to the City Hall building.
(Planned for during initial construction)
. Analyze feasibility of adding a small addition (lobby area) at the existing
Deputy Registrar office.
.
Investigate feasibility of adding additional space to the library facility for a
Deputy Registrar office.
All of the above ideas would require some assistancc from architects or construction manager
d ~ C\...
.
.
.
B.
COlillcil Agenda: 12/12/05
in order to provide the Council with a feasibility cost estimate for each option. Even to simply
investigate remodeling City Hall by taking the second conference room and part of the lobby
will require authorization to hire someone to prepare a cost estimate. From the staff
standpoint, losing one of our two conference rooms is not desired since one of the main things
we were looking for when we moved from our old City Hall was the creation of two
conference rooms due to the need of various meetings throughout the day. Ifwe take this
space and use it for a Deputy Registrar office, meetings with developers and other city related
businesses will become more difficult for staff in trying to find locations to meet without
taking away other rooms that would normally be rented by the Community Center. If one of
the other conference rooms is entirely dedicated for City use, there will be an effect on
revenue for the Community Center in the long run.
ALTERNATIVE ACTIONS:
1. Authorize the staff to hire a consultant to evaluate and provide cost estimates for the
various options outlined above.
2. If the Council has a preferred option, authorization could be given to have a consultant
prepare a cost estimate/feasibility report on the option selected.
C.
3. Do nothing at this time.
t{, a;~'f (oJ1"" fm.....a.l-~
STAFF RECOMMENDATION:
Staff is at a point where additional direction from the Council will be needed in order to
provide a more accurate cost estimate for any options being considered as possible Deputy
Registrar relocation sites. When analyzing future space needs for city government in the
upcoming years, it is the City Administrator's recommendation that all of the options be
considered and evaluated before a permanent decision is made. Regardless of which option
the Council wants to consider, staff is a standstill until direction is provided on what concepts
to evaluate.
D. SUPPORTING DATA:
New building concept plans
Community Center memo
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170 comm~ll\\"
MEMO
DATE:
December 7, 2005
RE:
Rick Wolfsteller
Kitty Baltos V
DMV Relocation
TO:
FROM:
At our November 17, 2005 Community Center Advisory Board meeting, we discussed, at the
request of the DMV Sub Committee, the possible relocation of the Department of Motor
Vehicles to a location within the Community Center building.
.
The Board, through a consensus, felt that it would not be appropriate to relocate the DMV into
the recreation side of the community center building. They also felt that it was important to keep
the community center offices close to the Guest Service counter area. They expressed a concern
about losing recreation area for our customers, and they also wanted to ensure easy accessibility
between our management staff, our customers, and our general staff.
.
::} \...l \
Monticello Community Center. 505 Walnut Street, Suite 4, Monticello, Minnesota 55362 . PHONE: 763-295-2954 . FAX: 763-295-7105
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WALNUT STREET
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CITY OF MONTICELLO
763-295-2711
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